2023-08-28 PPS School Board Study Session

District	Portland Public Schools
Date	2023-08-28
Time	18:00:00
Venue	PESC Windows Room
Meeting Type	study
Directors Present	missing

Documents / Media

Transcripts

Event 1: 2023-08-28 - Study Session - Board of Education - Portland Public Schools

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all right on this one session with consent agenda of the board of education for August 28 2023 is called the order all items being considered is even our post only PPS website under the board and meetings tab this meeting is being streamed live on PBS TV service website on Channel 28 and we'll be replayed throughout the next two weeks please check the district website for replay times good evening everyone good evening all right tonight tonight we'll uh two first three the proposed policy revisions and then we will have a discussion about our board work plan for the year discuss some of our board protocols actually just one section and cover the timeline for the superintendent evaluation all right it's an agenda the board will vote on the consent agenda or members if there are any items you would like to pull some discussion we will set those aside for the next meeting time are there any changes to the consent agenda no board members are there any items you would like to fool all right do I have a motion and a second onto a doctor consider agenda motion director Scott last seconds you know yeah is there any more discussion on the casino agenda yes all opposed say no all right it's a conservative approved by vote um six and zero um all right next we'll have a first reading the first readings uh revisions to 2.50 0.02 Dash p student education records policy and 6.40.010.e instructional material selection policy director Burma Edwards if you'd like to introduce these sure we've um the policy committee recommends uh the first reading um or in late person's terms uh the introduction of two uh revisions to board policies the first one is an update to student education records which is board policy 2.50 0.020 and um since the board adopted this policy in 1971 then with another amendment in 2002 there have been been many changes in um recommendations about how we treat records and different types of them and retention schedules and so this updated policy reflects those changes in addition we also the policy also committee also recommended a proposed change to instructional materials policy 6.40.010 and the policy was last amended in 2002 and we are committed as a district to Equitable access to high quality instructional materials as defined by the instructional roadmap so this is an update of the policy relating to instructional materials again both of the both of these policy revisions came out of the committee um with uh it's recommended by the committee and they'll be introduced tonight have a 21 day public comment period if you go to the district website I there is an opportunity if people want
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to comment on them and if there's no comment it'll come back to the board at the next schedule board meeting for second reading or what's known as adoption of the changes thank you thank you thank you for just to reiterate our director from antwers the policies proposed to be revised or receiving will be posted on the board website and the public comment period at a minimum of 31 days we taught that information for public comment will be posted with policies or you're expecting holding a second reading of the revised policy on October 10th awesome awesome all right so the next thing on our agenda will be the board of work plan development um I think in July around July um I shared with the boarding at work fair for the year so tonight I would like to discuss what we have on here and get any input from everyone to help us plan our board meetings for the year on here you will see that there is so when I put on here I just tried to try to accumulate all the main importance that we need to have on here um whether it's you know the start of schools or goals um oh there's some things on here that you guys want to take a look at if not maybe I'm assuming everything is okay and we kind of go from there by the way and I don't know the way I've talked to everybody and how do I do so I'm trying to send out stuff but I get some responses back then I know you're interested if I don't I think you think it's all good so um go from there so is there anything on here that anyone wants to add craps so um where is the Tubman um decision so that would be having a um executive Obsession about baseball in the fifth um and so we can kind of let everyone know about the information there's a lot of things in play so it will be on here right now but that'll get on here so Tubman will be in September well the the executive session about something yeah is going to be in September I think it's September 5th right yes so the the other thing I'm looking forward that uh about it scheduled both of the financial audit but also the um performance audits that we have and and the Udders evaluation which is which I failed to add yeah I'd be able to add that but we can have it now we do that in October or September I mean I would share it out before you know Timber October and then what about the audits the performance out of this that mean we have it at our first meeting of the year yet and so maybe this is like a future thing to add we'd have both are the financial the annual Financial audit and the financial audits on here what month December okay it's December so the performance that the performance audits that we that we have and and also the board votes on the audit plan so that needs to be added as well so we're looking to have that on out I'm just looking at the September schedule what can we have it on the second I believe that's going to be okay and with the performer sounds from the audience evaluation right um I'm sorry I'm just now looking at the calendar let's say the Tuesday the 19th for the evaluation yeah I think for the audit schedule we've already adopted that for this year so I think you're referring the next spring
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pardon we've already adopted the audit schedule for this year so you're for the next spring for the following year so that could probably that's in development right but the requirement is the board votes on the auto plan so okay so that needs to be added and then I think I heard Michelle you say the committee hasn't met maybe we come back once we have a sense of the schedule when those performance artists yes so um you have a levy election with a question mark in November so we're not we won't have a levy election but we should have or in like January a referral with them made the actual I question I'd have about the February the bond referral planning start are we having a community process um or is it going to be able to only process because starting in February especially knowing that we've got lose the school community and pretty much during July and August that we should better referrals we'll go go out in January right January [Music] is that what you said uh I'm I'm sorry so the local option referral I mean ideally in January plenty of time um so then a VMA election that's not I was wondering where that was and then I was talking about the bonds the 2024 Bond referral yeah we have that February and February so I was wondering if we were going to have a community any sort of community process or input into that because we'll have the bond vote committee you know try to map that out I'm just a forward engagement standpoint it seems like we'd want to start earlier so that we'd have an opportunity to talk about us that we're not it's not all jammed into a short period of time yeah one here around the bargaining agreement uh CBA case that I would like to go into the next obsession um I need a motionless I can put them no there's a script you have to remember we're gonna do that right now that's towards the end of the script but maybe in order to discuss sport work plan related to bargaining we're going to move into executive session under RS 119.6602-b for conducted information with persons decimated by the government buyer to carry on paper negotiations representative of the news media and public are excluded from this session pursuant to ORS 119.6604 or we'll meet an existence in a different room and will return to this many other continuing of the executive session clarifying question I just want to make sure we have the right executives providing sessions newsbeat is excluded for learning sessions did we notice this it's not you don't have to provide additional notice if you go into executive session if it's a separate Standalone executive so everyone
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all right after we get started
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uh so we were now resumed the public
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meeting
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so the next topic um we're going to go
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over is four protocols uh this year I
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want to take a different approach to
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considering uh changes to the board
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protocols
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um that you're trying to adopted inmate
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we talked about in May of 2021.
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um the document I have shared as a
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product of the board's review National here I would like to focus on just one section at a time so I don't want to try to go over the whole whole things I mean Sheriff problems yeah we're done with the work plan discussion is oh well I'm just curious because like we just took an executive session no you're right let me go back to that you're right is there anything else we want to talk about as far as you know board Workman thank you for that did we add the um the levy yes um I added the um performance evaluation September 19th so the other thing um just said I think you should actually write out each of the each of the cbas that were actually happened negotiation just as a as we just had Pat here and I feel like SEIU DCU should also be um called out yeah so like except Timber you have like CPA negotiations so this will be separate from well I'm just saying specifically call out because we call out one labor group but not but oh you're talking about like you talk about Pat CBA and all this so we should we should have we should recognize that we will be voting on SEIU DCU so you want to name them all or do you want to just put all of my cbas and take pheo well they're going to be a huge body of works I think I mean I mean it's like they should be um call out if we're starting any other bargaining I don't know if we are next spring that they should be um called out in the okay spring um Peace another thing that I'm wondering about on our agenda so I'm just gonna be you can interrupt me at any time or other people want to add in but um in May and June how we recognize student achievement so in the past we have recognized those students who have either received the Seal of by literacy um the valedictorians I mean think everything kind of got stopped during um covid so how do we want to recognize those students and we don't have to do it the way that we've always done it but it seems like um it's a good thing to do when do you get that information well the valley foreign that's we don't know all the Sea of others and students until we can try to figure out some of the honor students I'm thinking that we're looking at maybe like our high school spotlights maybe we can add that in here on some of those when do we do the um like last year um I missed it because we had our Gallery but we had the um the torch Awards when do we do that is that going to be listed yeah no I'm just it's uh I'm just looking at it from a point of just recognizing it was recognizing um some of the great work that people have been doing throughout the year and if um maybe that'll come up when you do your um the principal highlights it's like what is our work this year so in the past it it did happen at board meetings so I put on here graduation so maybe we can add that for graduate development that for June maybe there's an events row not so yeah yeah oh yeah because it would just be like a amazing um awardees or something like this whatever yeah so I think we can just kind of start labeling them where they fit in the agenda so for instance we're
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going to talk about our wrestling students maybe I can go towards the like part of yours for maintenance report or something like that you can just try to add that stuff in may I ask a question again um about the superintendent evaluation it's that's set to start this month which is almost over and then conclude in September and vote in October I thought we were I'm glad you brought that up to Dr director to pass because I know you're going to talk about the timeline so then we just want to adjust the work plan to reflect the time right now you agree to yes I was just I just saw that that was incongruent yeah I had to put this stuff on there so yeah that'll line up yeah another thing that needs to be added is the superintendent's contract is up in June so yeah this year I talked to you about this so in January next year in January we should discussion or we should look at the contract and actually follow the timelines that are in the contract um but it should definitely be on our work plan so that we finish it also in a timely way yes when is it up we should be I think last year last year we went beyond right we were doing it around this time I believe last last time and that wasn't if I if I remember correctly we were saying that that probably the best way to go about doing it right so we want to get in front of it and so how do we get in um seeing that this is this would be the first time that I was actually involved from the beginning how do we get insurance so that we're not rolling into a situation like we were at the last time we get it on the calendar in the work plan that is the thing is project Daniel pardon the timeline is outlined in this contract right so we should lay that though over the work the work plan so that we either executive session or whatever whatever we gotta do I'm director green um School Board Partners has a really nice process um you know an equitable process for super evaluation that I would encourage you to ask around the community [Laughter] all right so I will look at playing a superintendent's contract renewal over the work plan as well so also like what are the the things that are coming out of the Committees just know that some of those things are going to be dropped in there and I'm curious about um when like in what type of um work is going to come out of the equity Contracting is is that a was that a policy or is it like a work session we have on it um I haven't got back through that Cam Newton I believe there has been a report that's been is it completed the equity report it would be the uh report that Namco commissioned and completed and I haven't seen this the task force construction so that's just looking at um our procurement practices um just as an example we had a RFP out a 20 million dollar approximately RFP um that didn't have any language in it including women entrepreneurial businesses um because there isn't a company in Portland OR in Oregon um big enough that has the capacity to do the job 100 of that 20 million would be going out of out of the state and out of our community unless we added in a piece about um our the main contractor working and subcontracting with a smaller firmness minority woman so if we look at for instance adding that language and making sure it complies with procurement law then we have potential to increase the share of the utilization of women with audio businesses yeah I mean that would be just an example of where we might be able to improve our utilization let us know running out of words if I could take us back to oh no we ain't going back guys um mentioned having a conversation about
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the superintendent contract in January um in looking at the contract it says that there needs to be six months written notice which would mean you'd actually need to meet about it before January by my calculation yes thank you very much you need to at least start having conversations the latest you should have conversations the latest will be December but November right yeah so I just want to thank you please answer your attention because I yes have it up here and whatever extension you have to give six months written notice um if you decide to not yeah renew the contract so we get the achievement data in October September oh in September oh so okay I'm not disagreeing we need to start the conversation earlier I think from a very legal perspective I'm not sure the six months that's notice of non-renewal I think the contract renewal conversations can still be happening in that period of time just for them just technical stamps I just want to raise what I read I'm not a little you're not giving away your point is a very good one earlier I'm definitely not a lawyer shoes [Laughter] Gary I'm wondering have Frankie's not here tonight she's right here yes okay I'm wondering if Frankie had um any issues that the would be added to the district work plan hey director student director Silverstein right yes um I'm having trouble accessing it is it in board book or it should be on board book two yes and uh okay for me like at least I'm logged in but I don't see any document attached to it it just there's no link it just says like work plan and somebody can mail it to her yes thank you so much email it to you right now yeah thank you if you have something just let us know just shout it out or okay we'll do for instance there was that student-wide event that happened at OMSI we might it's not a work plan item it's just an event yeah the DSC meeting that they do at OMSI yes yeah um and I will just say I encourage any of you who are able to and willing to participate please please come we need people to lead sessions and to be on panels got it anything else for the work plan I go once well twice I'll probably have some professional things I've just scanned Financial reports and it doesn't have to be provided they used to be presented the board meeting but at a minimum um then then it shifted to just like they were posted so making sure that we get those they used to do those at the board meetings we used to have them presented and then it shifted to just they get updated in the supplemental materials but I want to make sure that we get those mistakes there's nothing related to the Strategic plan or the Strategic Vision or anything like that that we I don't know and some of this stuff you know we look at some of the stuff can just literally be literature that we send out and I thought and so when we send out the literature that's what we're expecting you to look at and then if you have some questions we can go into questions one thing I don't want to do is for us to get the material and then staff re-reads the material to us um you know I had a good public education so I know how to read yeah so I don't need to be read to them so we can get that information look at that information ahead of time Public Schools you know we make sure we be efficient so in reading this uh because I'm assumed that everybody read it and that they have questions great but I don't they don't everything and we're kind of go through the stuff everything don't need to be representation something can just be uh information that is went out to everyone enable and books of public and look at it as well all right all right go on once of course I'll say for the work plan that I Echo what um director brim Edwards was saying about the bargaining statement just wondering like why it only mentions one of our Union partners
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yeah we're gonna we're gonna change that and we're gonna add all the uh all of our Union Partners okay thank you yes um also our board policy requires but um the board annually evaluate its effectiveness self-evaluation um is that something we could come prepared to our retreat what or the end of the year or the end of the year or I don't know this is the one where I grade myself yeah that's fantastic I mean usually template but you can see that excuse also has a really nice um yeah they um presented it at the last one you got it so I think that's a topic in the protocols you're probably gonna talk about tags yeah well it's actually I think it's actually in our policy and it's awesome oh the Lord self-evaluation yeah is it in policy I can't remember we didn't we haven't done it uh we didn't do it last year uh and uh we we did it before I did it the first year this is a I mean I will tell you from a Governor's perspective it is viewed universally is very important osba says the school says it it it's been a somewhat frustrating process I'll just say personally here um when we did it in the first few years on so I mean I I I agree with Julia I think it's a great thing to do um I think we should have a conversations word about how we want to do it because that's for myself harshly the first time I don't hear I don't think we should just do it as a throwaway exercise I think we're gonna do it we really need to take the time and it takes some time really rethink and reflect and think about you know I mean it's it's kind of it's kind of similar to what we did uh you know uh Harbor business school but just you know oh God we did it the first year that we got on it we haven't done it since yeah okay so are we looking to do that by the end of the year is that like by April May I think the timing is usually good to do it in May or June okay April before mid to me April last year at least in April like um the two new board members will have um okay we're doing it April April budget and then grade myself yeah this year this time I do it I'm gonna be fantastic because the last time I was terrible but this time I'm going to be fantastic and you have nowhere to go next year you know you hit the scenery all right that's a good one I need to leave some room all right anything else with the board work plan I'm just looking at the way this is presented and maybe maybe this isn't the final one but at the very top it has board priorities and um no this is not this is so I got this from little van and I was trying to put all the stuff together so you can just get rid of it okay I was going to add this and it's um contract and evaluation of that that yeah but that if we're getting rid of that and it's that was the time I had to put on like I said it's a job but that's yeah we got different we got a whole lot of hard work so and then I I did see though Roseanne took the stuff off where you know we were going to the schools I have that we were still doing that but it's just okay there's a reason why I moved that um I haven't gone to you know I have some Cubs out there trying to get those sticking up okay great great all right any other things for the board work plan I go once twice so all right all right so I want to give you this information so you can give it to you I was taking notes in the documentation okay do you need my notes okay I'm getting to you now so any time with that and then we will have this out to everybody by two weeks is that good enough time yeah okay so the next thing we have on the list and the last thing we had on the list is the oh
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four protocols so on the board protocols I'm really going to go over section three which is meetings for us to be paid five I think five six and seven I believe three four three three four five three three four five okay so what I'm just curious like what what's the what's the process here or what so the goal is this the process of this so we're gonna go over work plan I mean the work order calls in different work sessions and the goal is by the end of the year we will have worked all of these and then this is something we can adopt and uh basically the end of the school year and in the meantime are we adopting sections at a time okay yeah that's a great idea in the means I mean we have some operating protocols right right now that the board voted on in 2021. so those are in place until we replace them with something else correct all right so the first one is meetings and this roughly just three sections um I must once again I'm assumed everybody read the board protocols right so I'm gonna go through each section A B one B2 B3 and I'm assuming everybody's okay because I didn't hear anything in bottom but I do want to talk about before um so meeting so this is number 300 meeting so agenda creation I'm assuming everybody is an inconvenience with that um the other thing before they got here I did I even have any questions well I I read it but I didn't know what you wanted us to do with it because I have provided previous comments on this um so for example uh it's important firearms and the prioritize the items of the board is leader required to consider or have direct impact on student achievement or I'd say or recommended by a board committee for consideration I mean it seems like a board committee sends something [Music] to the full board it gets foot on the agenda [Music] well I mean what what section are you so I guess I'm okay I would do that I always don't want to make it be required because the chair still has the authorities there's not much yeah can I ask a it's a question of Liz I think from legal spanger from a parliamentary perspective um by the way this is written or chair it's final decision on the agenda so what's pretty populated on the agenda what's going to be there but am I correcting it anymore a member can make a motion any one member can make a motion that would then be subject to you know majority vote to bring something it's a second not on the agenda and so I think that's so this is why to your point I think you're making a really good point right if a committee's pass something out it doesn't necessarily mean a majority means you know there's there's a significant number board members I think a chair is going to put it on I think if a chair shows not to then that would be an opportunity for the committee chair to bring a motion and get a second majority again we're kind of get that wrong hypotheticals that probably aren't going to happen but uh that's why I I think it makes sense the chair gets to decide what the agenda is but it's really a majority of the one that gets to decide what we talk well in my 10 years on a board I don't think if a committee's recommended something it's never been not placed on the agenda okay and and so um I'm kind of thinking like the committee's members spend a fair amount of time on something that it seems just like disrespectful and to the board members serving on their committee because because frankly board committees can't actually take action they just make recommendations to the board so they knew but it's just in your time you said it never has happened but we haven't had a protocol that requires it so I don't I don't know well so it just it kind of It kind of has a question do we need to include it in here I'll just say I don't like how a lot of this is phrased because it's very um prescriptive and top-down it's kind of like the board chair will do X which isn't how we've ever operated it's I mean the board chairs responsibilities are aligned in the um board policies so I was suggesting but I
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think audio too is that majority of the board determines that an item be a focus on the board of work so if that committee is you know bored and they can actually put that on there too right that's in the last line I just don't think like committees should have to like make a motion from the from the floor to bring something because committees you know the other side of that I'm going to use Michelle and me because we're such um you know if I I I can't even think of a group but if is it part of our country you know work that we're dealing with you know we came up with something just way out there and we said yeah we want this on and Gary and Herman looked at that and they're like sorry no like that is not no we're not going to bring that on the question that you're getting at is should we have to should we automatically get it on there in which case it'll then probably be going down or should we have to to say to bring it to a board meeting and and get a majority I think in practice it's not going to matter either way because if a majority is in support of what Michelle and I have done that a majority would add it to the agenda or it would automatically go to if a majority is not then it probably doesn't get on um but I think I think it takes the power away from the board chair and uh I think it takes the power from every you know when you talk about the board Chair by attention I think it takes the power away from them to do that and then if that's the case then what's upon even having a chair if anybody any comedian can just say hey we're going to put everything we want on the agenda but you have to have you appointed the Committees um they're still people well I'll just say because um the way our structures work we're all elected by our by the constituents so we with equal Powers so the word so why would the board share like not move forward with what a committee recommend a committee that board chair had formed and then and that the actually the committee had that the board had approved committees I'm just thinking like it kind of sets things up it's like um you may just be wasting your time because you could spend four months working on something and then the board chair just decided not to move it forward but then with the power of the board chair it's what's outlined in our our policies well only only thing the board chair does is basically just um facilitate facilitate meetings you run you run the meetings you the point you point the Committees and the committee chairs um seating chart but you're I mean in essence in essence all of our constituents deserve us to have similar powers I mean you don't have to put it in I'm just saying and in 10 years and if so frankly if I was on a committee and I and if I was on a committee and we spent six months doing something and then the chair decided like I don't I don't like that I'm not gonna put it on the agenda yeah yeah I mean that's a good point I get it but if you just bring it don't just bring a resolution at that point yeah the majority with support it kind of reminds me of the mayor right if you don't have veto power he just he's just a figurehead and I just don't see the point of that but the mayor has elected the mayor not a member of the city council and our policies have here's what the rule the chair actually all right so let's just go one by one so let's just take yes my thing is we just take a majority I don't know I don't think I don't say vote is only on the section but can we just kind of do like a whole lot of extensions and then we get that into the so let's just start with a and you got an hour left so all in favor uh director from Edwards Edition to add or committees to be able to add things to the agenda but I all right um opposed say no no
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no you said what did you say hi um like I understand B C but I think a needs just a longer debate I don't think you know like we voted for we voted for the chair right what are the assumptions behind what that vote means and what the roles are right because if it's a great responsibility it's a great power that's the thing right so like I thought everybody related to debate a little bit more here's what I'd say when we have elected I mean something included is the board chair as I mean longer discussion about there's things in here that are in contrary to our policy but it's like what our protocols have said they um so just it would be a change I guess I would say is like if we didn't want to put that in there the board chair should definitely tell a committee like don't work on something if you're not going to put something on the agenda to like I'm not inclined to put this on the agenda because I think it would be disrespectful to for committee to spend a lot of time working on something and then not have it it's just I mean we're supposed to be a resource to the board and so the fundraising policy for instance we want to put that we need agenda at some point if it you know could move through the committee well anything anything we work on and so it's not a good use of steps time or the community's time or ordinance time if it's not gonna like I say the Committees are supposed to be like a resource to work on things in more detail and make recommendations to the board and we could like have them come to the board and be like we're going to table this because like we don't think it's a good idea but I also don't think we should have committees spending a lot of Staff time and board members time on things that aren't going to actually ever get to the board so to me it actually make it seem like then we're all in our chairs committees chair Bike Share we're all the same at that point so that means and there's no need to interview voting for voters here we don't need to vote for someone we're just going to be moderating meetings I don't know that's that's not right but that's what it comes out to like if we have this board chair the only thing they're doing is get the picket committees you have to pick the members then what else the departure does absolutely right but you're not given absolute veto power over what yeah you know what else did the poor chair do okay it's outlined in the board policies well right now the outline is the board gets to make a decision on what gets on the agenda so why would we take that away well uh so you think Jose is like if you think there's a topic that you don't want to have brought to the to the board or you're not going to put on the board agenda it seems the courtesy to tell people like don't even discuss that because it's it's not a good use of board member's time or maybe or maybe the thing is you tell us and then we'll you know we can vote as a board about whether we want to have a discussion about it exactly important even this doesn't give the board share of veto this gives the board chair that he gets inside or they get as an initial I think the other side of I mean the other side of adding and I want to be clear I actually don't feel that strongly about this either way because I think the end result is the same that I think whether Community chairs can automatically put something on or not if a majority wants something to be on the agenda and the agenda if they don't it won't but but that's it the other side though just just you know what you're saying Julia I'm not a board chair this year so if we add in I request thank you Gary if we add in that board chairs can automatically bring stuff and and then sorry the poor chick and the committee chairs come out and other good stuff and that actually you're talking about 70 people I actually will have no like like there's nothing like I'm just like oh I guess the only way I can put anything on the agenda is by just raising it as a motion here in a meeting right you know well actually you're on committees right come on committees but I'm not committing here right but exactly for example I've met with Eddie and Michelle who are on the policy committee about what items you want to move forward this year um we'll get them on the committee
01h 45m 00s
agenda um so those might get yeah but so is the concern I just that I because I let me let me actually let me make the argument for you for you and you tell me if I'm getting it right is the concern that a committee you know would do a lot of work and let's say it's not a majority let's say it's a committee of three and that committee unanimously votes something out after doing two or three months work and the board chair says not interested in having a vote and then you you bring a resolution and the three members of the committee vote to put it but the four members don't and then and then the item never actually gets a vote you technically voted whether to put it on the agenda but it never actually got brought forward and and so is the concern there that there would never be a substantive vote on that work versus if you add in here the committee chairs automatically get stuff on or a chair might say I really want it on but you automatically get it on and it still goes down but it goes down four to three and you you know you got a substantive vote is that is that kind of a thought process well I just think is really disrespectful okay we don't have a Marin city council system we we all get elected by by everybody in the City by our zones and so having something that comes out of committee that then just gets like basically we're not going to do it to me is disrespectful to both the staff and the committee members okay if you spend a lot of time working on something and we advance it like I don't want to I don't want to come to meetings to do work that's just going to end up nowhere the whole purpose of the committee work is to advance something to the board to make a recommendation yeah I I I hear what you're saying I do and the committee and the chair of the board actually what you're actually doing is giving power to more of the digital chair and if that's what we're going to do then that's fine because then that means every committee chair is basically the chairperson because they can bring stuff to the board which is if that's what we're doing that's fine but I just want to make sure we're clear on what we're doing that we are we are looking at making everybody basically a board chair outside of picking the stuff we're looking at making every board chair actually I'll just say for the last 20 years the board has operated the distributive Leadership Model we have committees and that's always have so it's not something new so I'm kind of I'm actually kind of surprised if we even have a discussion about it because it seemed kind of like a of course that would be what I'm reacting to is actually AJ taking oh taking away something that we've a practice we've always had and we have had a Distributive Leadership Model because we all are independently elected and the board chair is not elected unlike say Metro or the city of Portland where where the or the county where there is a this is an executive we're all elected equally and I think what I might just actually I think you're right I think that has that is uh the the district's operated um and you and I had some of these conversations Julia I I do believe in a stronger board share role and and I would actually maybe point to the last 20 years and say maybe it's time to try something different in terms of how we govern ourselves and and it's again I want to be really clear we elect the board chair we can unelect the board chair at any time anytime before Boardman when Gary becomes tyrannical you know he will we're just going to form us you know take away his board chair and move on so it's not like it's not like you get it and then keep it for 12 months regardless but I guess maybe I would say that maybe the board if we think about what we learned at Harvard maybe we would do better with more of a focus and not so much random stuff coming from seven different members that want stuff but like this is our work plan we're going to stick with it which doesn't mean those random things can't come up if four people want to put them on they can but not just one person or two people or three people I feel like that's a I can see that I was just going to say when when we were working together as chair and vice chair uh and we had an agenda setting we did have some board members regularly contribute an idea that came from them as an individual not as a collective which is which is good I mean that's
01h 50m 00s
just part of that conversation yeah and we you know sometimes had room on the agenda and sometimes not um I just would like to note that uh student director Silverstone has had her hand oh wow oh hey yeah you guys picked up uh direct student director Silverstein um sorry I just didn't want to interrupt like a discussion happening but I would say um that I am in favor of adding specific language about committees but also like I would like to take a look at the way we're phrasing that because like when I think of something coming from a committee I think of something like the majority of that committee has said like we want to present this um and I don't necessarily think like of a committee is just the committee chair because I do agree that the board chair you know has a specific role and should have some power because they're elected in that position for a reason but I also do feel like it's important to know like the board works as a whole like each person is represented uh represents a Zone and they were elected for that zone and I guess my question is also like when the public is electing people do they all have awareness about board chairs and also because like the board chair like there isn't typically like a large competition for that position um so I'm just thinking about like how do people who are not currently on the board view that role um and I do think that the committee work is very important and it's done for a reason and I I'm I feel like we're talking a lot about like worst case scenarios but usually what goes on in the committee like and the is decide needs to be brought forward like I feel like it should be because they're relevant topics and it's gone through discussion and I don't know I feel like I'm in favor of like having more leadership across the board how about this and I was going to say it's compromise but maybe actually these maybe Julian's original suggestion how about we keep this language as it is about the Fortress and the agenda and add something that says if a committed majority it's not a community chair she goes to a committee majority recommends that you know an agenda item come to the board that the the the board chair will produce that body I think it's fine because like frankly committee chairs can't just put things on it it's like a recommendation from the committee and it's very clear committees can't take actions in themselves I mean committee recommendation is a recommendation but it's never like one person's it's it's sort of respecting the work that's going on in the community may not be a majority some committees may be enjoyed but it may not afford but it's saying yeah you know what if two or three members that committed majority then you and again doesn't mean you have to vote for it you have to put it on you have to schedule an essay the other thing is our policy has that the board chair is the ex-officio member of every committee so the board chair can come in like as the four chair did today and participate in the committee committee discussion the wheelchair doesn't get a vote as the exhibitions they're they're in the policy it says they're an ex-official member of every committee right they don't vote as an exercise and frankly I mean I say um the fact that um nothing I can't remember a time where a committee chair it just doesn't happen it's like I mean at least my committees are all the Committees I've served on which I've served them all it's always it's a recommendation of the majority of the committee comes forward and the chair just presents it but it's it's not a committee chairs idea it's a recommendation from the committee so we'll write that in and bring that back all right anybody have any issues with being number one and this is already this is written to reflect practice now right Roseanne yeah I know we we didn't formally adopt this but we did adopt this new timeline I've seen it once here is consistently being just yeah so one of the things that this doesn't have which I would suggest included if we're going to have these timelines for the boards that it also include the presentations because um often that's the meat of the sometimes they're late we get them late right and so then the whole timelines don't work out to assess that presentations you could add it after any items comma including presentation he's not provided the word list of consideration
01h 55m 00s
so maybe I'm just taking it tomorrow so each board meetings oh I'm way down sorry including legal documents supporting material staff presentations Etc well that's the draft I'm adding it into that if if we don't have presentations it just goes to the next board meeting because as otherwise what happens is if if we don't get the presentation we just say is often the meat of the the thing how are we going to ask our questions eight days before the board meeting it's dependent on getting the presentation in time to read and respond understood we already get it 12 days before the meeting maybe I'm not understanding the question well I'm adding it to the the whole thing because it's it's actually I'm adding it to the to the last sentence because actually we don't get everything 12 days in advance we still get presentations and they and that we still have foreign but like updates to the board just an informational updates before all the work sessions for the Senate vote we have not been doing that so that's what I want to make sure we're getting directional if we're changing make sure I'm just going to understand you're saying presentations and things that we get that we're going to be voting on you should get before the 12 to 12 Days 12 Days a presentation on just like an informational report we've not been doing that if that needs to change but often for example it's the core sometimes it's like the most important presentation like we don't vote on the map data but I don't want to get it during the school day or during the work day two days before or on the weekend but I guess it doesn't it doesn't make reference if it's a doesn't make reference if it's a voting item of your gender item or not on this on this that's right this says everything that's going to feel better today represents saying that in practice what we've done is just voting things voting stuff towards just based on the tree that we have I was just going to say we did we had this conversation I mean here's the challenge and I mean as a board we can give whatever direction we want the challenge we're going to run it and I I would actually I'm going to separate out sort of vote a non-vote because but but one of this says is drafts if if we if we insist if we can't that everything needs to be final 12 days before it means that there are just going to be items that that get delayed Beyond you know that it just staff just don't have time or resources and I'm going to point out and surprise anybody we're talking about central office resources here for the most part um you know stuff's just not going to get done and it's going to get delayed well we talked about that retreat was what have we got you a draft and then you know what if we had to change slide five or we updated some numbers on slide 10 we'll let you know where those changes are and I think stuff do a good job of that saying you know this slide change is slight change but those do something else change you know a day of day before um so I think our decision on that is are we going to insist on everything final 12 days in advance or is there some leeway there and then I think the question about the voting it's it's kind of it's kind of similar in the sense of you made really strong arguments last fall Julia that if I'm gonna vote on something I need that final information I think the board generally agreed with that and they've been trying to do that if they're just going to come present information ideally we get that well in advance but there are going to be some items and we just they may not have time for and and do we want as a board to say oh well you just got your Maps data six days before but that's not 12 so we're not going to talk about it next week we're going to talk about it in three weeks a practical example would be the who says data it's not scheduled for publicly at least until the 21st that's not 12 days before the 26th and if we went into 12 days it would not land until based on the way the world's calendaring out their meetings until October 24th yeah I think I mean nice things that we don't need to we're not voting on making a decision on should have way more leeway it's just reality the interesting Andrew that that's not operation is like we're actually not getting a draft of the items it's not like hey we just changed you know this sentence on Slide 15 for your homes um but we're like not getting some presentations until literally like right before even on vote stuff no I'm no I think generally that the things we
02h 00m 00s
vote on we get because we have to get ahead of time so I think but what she's talking about is the other stuff my cons what I'm asking what I want to hear more about is if it's not critical like if if it's not a critical piece and this is just updated information that some numbers changed how much do I really care like critical things then I feel like we need to in anything I feel like and this this is just me and anything I feel like there needs to be an exception somewhere we have to write in because stuff happens life happens so it I I'm not a rigid person I'm just I'm not I'm very fluid so there has to be an exception somewhere in my mind but critical stuff is critical then yeah I want to know if it's not critical it's just like hey keep this in your head a feather in the Hat then I don't care well I don't think we have very many things that aren't like they wouldn't be on the hopefully they're not on the agenda but also I mean I think it is not professional for board members to not get something then it's being presented and be like and then like I can't answer that question because you didn't ask it in advance or I haven't even had a chance to read through it and like I asked a question but like that's on like slide eight but you haven't had a chance to see it and the reality is like we we have new jobs so I don't know maybe there is a five days before for presentations that we're not voting on but I mean because 12 days seems like awfully long but also I don't think we should be getting stuff today of and then like well you can just sit there and like not have read it not a thought about it because and then ask questions that we can't answer sure I would just love to also as you're having this conversation clarified about committees because I we also accept some committee documents 24 to 48 hours uh before and so if we're going to be consistent with board meetings we should be consistent I think maybe it's nice to kind of step back and just see the purpose of this section because I feel like the purpose of this section I feel like that's a different maybe a different issue different section because I think purpose for this section is when you make a decision there's these timelines in place so that we're all playing the same game right because I I mean this is I was talking with director Hollander like a lot last month about how like oh you know if I if I'm following these protocols but someone else is following a different protocol then I don't feel like I'm playing the same game it's not fair right and so I feel like this is just setting out these are just the standard protocols for things when we make a decision and I like that because then we're all playing the same game in terms of uh you know presentations I feel like that's a different issue I I you know for me it feels like that should be a separate section because it feels like like I want to hear what what we get the you know the latest stuff and yeah it's not ideal but like I think I'm also afraid that if we poured in put in like protection language around the worst case scenarios we might be pitching we might be again like constraining ourselves unnecessarily in certain ways so one thing for all of us who for Partners who worked in the days like I don't a lot of times now look at stuff in the middle of the day um and so if I don't get it literally at least 24 hours like I might not because usually it's like between 10 and midnight that I'm looking at stuff and trying to and trying to provide feedback or send questions um so that that is one thing of like getting stuff during during the day of which right I mean that seems like we shouldn't be expected to review anything that the day we receive it I don't think what if we have a meeting that night because we often we often say hey don't read the presentation to us because we've read it before in this case I mean many times on the day of I don't have time either yeah so if we try to regulate every scenario that comes up um I think this this will be like 12 pages long just for one item I think we have to look at it as a more outlined okay this is this is what our policy is but there's gonna be times we need to have grades we're gonna need some time when there's going to be emergencies I don't I don't necessarily think we have to try to regulate every emergency or every one off or even a couple times off I think we use this more as an algorithm this is our policy our protocol but you know we can make some you know exceptions that you need
02h 05m 00s
that's fine and those same things should apply to board members getting their questions in I agree if I if we got it because if we I want us to make and that was actually one of the things I was going to say but this actually more questions let's pick up this one because we might not get to the next one well I'm saying that's okay well let's talk about this stuff I don't think we should be getting things that I absolutely don't think we should be getting things the day out I agree I agree but I think like I said I think we have to have some I think we have some Grayson work so this is the case like when we do get stuff when we don't read it right that's another thing so I I hear what you're saying if I think just uses as an outline and then you know just like I said have grace and mercy if something happens okay so so for instance if the stuff about the books didn't come in they came in the day before right or two days before well we would have been going by this we've been Bridges by going by this then kids would have those books by the end of the beginning of the school year they want to give them until next month so I understand what you're saying that's why I said we got to have some grapes and and some leeway sometimes you know um if it becomes a pattern then I can see okay you know what we need to do some kind of you know thinking about how we're doing stuff but if we're too rigid then we'll break easily yeah so one of my issues with this whole set of I know you guys you know the whole can I can I finish my sentence is that there's not a lot of mutuality because I actually think we should be extending Grace two ways I agree with you but I don't think it's just a one-way thing and this this is very much written in a very directive way at board members like we're idiots and we're irresponsible I mean even says we're inappropriate at one stage and be missed that section it does it says like if board members do something inappropriate a lot of time let's do this and change stuff well we had this stuff over a year now several times yeah and I'm happy to send a red line version there you go let's do that our word version so we're gonna move on I'm gonna try to get to number four so I can get this um I'm just jump to number four right now the next two are easy okay okay submit your questions and then superintendo three days to do a responses we've been doing that for a while now do we have any do you have any issue with two and three no I only have questions about two and three I know it if if it doesn't come in like do we do we need to add any language that says if it comes in in less than in less than 12 days like so because that's like he may get some stuff that's hot off the press and he may need to something changed he needs to send this to me right now and we need to be looking at it and be prepared to like to go with it but does that still put me under the the same four day gun like if the time if the time window if the window is smaller does my Runway also decrease or am I still stuck with it I'm just looking at where's the exception where's the exception that's all unless we got four days unless it comes in in eight days time or because if he has something we only got four days to review it and he needs to get it out then I want to see it hey you're talking about it if it comes in less than eight days yes yes like I don't I don't I just don't want there to be like well we really can't do this because it's less there's less time to to look at it I if I got it and it's day seven give it to me anyway and I need to figure out how I'm going to make this work with the time frame that I'm given because I don't want to not not be able to vote on the information or not be able to ask questions about the information because just some time with them I'm trying to figure out because I'm an exception guy I live in the exception Zone I live if she accepts your zone so I try to buy my exception exceptional by my way I think every one of these we can always have exceptions I'm done so go with it okay all right number three and I got an issues with number three sounds good
02h 10m 00s
all right number four now this is double confidence agenda I'm just curious why on number three does indicating who asked the question create a Serial meeting I'm sorry I'm just curious on number three um why indicating who asked the question why does that create a Serial meeting I'm not sure why it does well I think we should remove that then because well it doesn't make any sense why does it matter who asked or well I don't think it creates the serial meeting yeah maybe the reason is well then let's remove that then because I don't think it creates a Serial meeting I think the name of the name of the questioner isn't the dispositive issue on a serial the policy question though I'm sorry it's just do we do we do we want to indicate who has the questions or not uh I don't care I share my questions with the community so it doesn't really matter anyway I don't think we should say we're avoiding a Serial meeting because it's sort of like well how does that create us here yeah yeah okay it's the reason why this sentence is because yeah you don't have to tell who asked the question and you can always ask like hey can you remove my name the less we have the more flexible they've been doing that anyway exactly it's it's anonymized yeah okay yeah no I just don't want any board members to be under the impression that that anonymity is binding because everything you create is a public record is about true we can choose to publish it or not if a reporter says I want to see average question asked by Michelle in the past then they're gonna get it comes out just okay good okay so number four days before the board meeting board members will have by end of days prior to the board meeting to request I don't be removed from the consent agenda based on the regular agents or discussion and consideration and free board member requests an item to be moving something as soon as superintendent will immediately take the change and I'm assuming everybody read the book mm-hmm does that mean Friday at the end of the day or does that mean it's 11 59. yeah okay so on Friday after working all week I gotta check PPS email make sure no you would have already gotten into 12 days yeah thank you I just add that yes yeah see that's already it this is assuming that this isn't assuming the exception that came in three days prior okay because that one I can definitely remove because it didn't have no business being there today so so one thing is you you're now in our situation say if you had questions about an item on the consent agenda a contract you'd get the answer you get the answer but then you have to within a day then ask to have it removed from the consent agenda it's a good point say it one more time so it looks like based on this calendar that say you asked a question about a contract on the consent agenda you when you get the answer back then you have one day to actually ask to have a learning in the consent agenda based on that and I guess one one question I have about this section generally is um I understand the need to move items that are on the consent agenda to like have a vote on them but sometimes you're removing something from the consent agenda because you're asking to have like a separate discussion about it not not have a vote it's a little it's a little bit different and I'm trying to think what we're trying to do here because I mean I think I think if something gets recommended by the superintendent yeah the past remove it from the consent agenda actually just meant that you actually had a separate remote but it wasn't actually removed from the agenda it just was off the consent agenda because somebody didn't consent to being in the consent agenda yeah that's what this that's actually what this is I mean because to the larger point I think the important thing I mean I think it was consent agendas are intended to be unanimous it's the reason why it's on there they're non-controversial everyone's in favor of them and you're going to get through 27 items really fast that's the goal which is why any single board member has the power to remove it from the consent agenda not to stop a vote
02h 15m 00s
but just to say I want a separate vote on that because it's not unanimous right I want a chance to vote no that's essentially why you're removing it right or speak to it or well but so to that point though because it does get confusing I agree in our script it's a little bit weird and I wonder if there are ways to clarify that if you just want to speak to it because you want to make a public point but you still plan on voting yes you can leave it on the consent agenda and we do always have that in the script where it says you know is there any more discussion that would be the moment where we say oh yeah on this contract I just want to know this is x amount for this dollars blah blah blah you know I'm still going to vote Yes I think the you know what we don't want is if there's an uncertainty at all and you're not sure take it off right that's the whole goal like so if you have four days and by the way forward is important I think three days you know if you need an extra day in there and then the important thing though is if you're uncertain take it off because you can still vote for it in the end but where it gets weird is when people are trying to pull stuff off in the meeting and all these really blunt like like like I feel like we got a little sideways with the fact that you had objections to the contract but because you had objections and pulled it off late it's not that the rest of us got a chance to vote on it it just got delayed to the next meeting and that's what I thought was weird I didn't have a problem you had objections I actually wanted to hear what those objections were we didn't even really have a chance to like talk about it and it was just more I don't think one board member should be able to delay a contract until the next meeting so that was a it was a little so the way this is written let it know beforehand and if if you don't let them know beforehand but a majority still wants it off that's when it gets delayed to the next meeting right so if something popped up a day before and all of a sudden the four board members are like I'm gonna vote against this I actually don't have because like frankly you know this this is about the grace the two-way Grace is like I don't have an issue with somebody in a board meeting say I want to take it off the consent agenda and have it on the regular agenda but you still have a vote on it it's not like delaying like people are there coming so present about it um so I don't have a problem with it becoming off the consent agenda at the meeting and sometimes like you may have heard like public comment or somebody may have like the public doesn't like this they don't follow up they don't well they don't follow our timelines so they may like you know hey you know Eddie there's um you know this issue on the consent agenda that you know X Y and Z and Eddie's like oh I didn't know that but it happened like two days before so to me the main principle is that you're not taking it off the agenda because you always have the opportunity to vote against a separate agenda item or if the majority wants to vote against it like yeah it's separate yeah I think I think the reason why it's written as it is is to avoid surprises right age is very big on like going into your meeting you should know exactly what's going to happen there should be no gamesmanship or members come in and pulling so that said I don't just I don't disagree with you I don't know what the superintendent or staff have thoughts on that but for me yeah I mean I do I do think it's a courtesy to say beforehand if you know you want it off let the chair know let the superintendent know but I agree with you there may be something that you get an email that morning and you think oh this is worth a larger discussion you know is it worth just bringing it off it would be good to know what the question or concern might be so that staff are going to be prepared to speak to it is that implying that we we will if it's pulled off of the consent agenda we still will be having a vote well I think that's the courteous thing to do and if if there's four people who don't agree then then they're voting down the one thing versus yeah you know you don't have to vote down you could for the next meeting okay so how do you write that technically tables you could you could move it to a Time certain which is the next board it's a motion to postpone to attack a certain tabling it would be the other okay and you'll be there I know it's not written correct thank goodness we have some kind of okay who's why we love legal legal yeah 20 minutes oh should we I mean the kind of bouncing off your point should we I mean should there be some I can't talk anymore uh can we should we add something about notifying other board members that something has been pulled or is that up to the person who pulled it so it would actually be staff who should do that yeah but yes I agree with you that that would be great sure well okay because you're not actually you're not actually pulling it from well it'll be obvious to everybody because okay you're not pulling it because you're not gonna have a vote it's just going to be a separate agenda items everybody will no but it's good for people to know like so if I pull an item I didn't know so if I pull an item four days before and I say hey I want this off consent it would be nice for Roseanne to just you know email the board and say hey this you know been a request a little less item because that way you might not have focused on it and
02h 20m 00s
you might be like what you know maybe I want to start a little time so I mean let me try to see if I can I heard everybody right if we move it within that four days it will go it just goes on the regular region if someone removes it during the board meeting it still goes to they want to talk about it you can go to their regular agenda they're still the only way that it goes off of the agenda in the majority of the board takes it off the agenda to another time yes okay wouldn't it require um though if if we're removing it for good or tabling it that the four members have discussion about it in the meeting yeah someone would make a motion okay make a motion to postpone to a later date yeah and then there would be discussion on that motion okay and the reality is even if it got voted down it could come like there could be conversations and that could come back you just did it we live yes tonight yeah all right we're not gonna get to the rest of it today so amen we'll do that at the next meeting so you're doing a fantastic job are you on the cons are you still on the consent because there's this whole thing about the Declaration and the recusal consent this is like way too bureaucratic I mean and try to make it statistic as possible I agree it's a little bit I mean the point they're trying to get at is that if there's something you are going to recuse yourself from not having to reduce yourself from the entire consent agenda but still allowing intended to go for it but you can do that by just pulling the item yeah you could just pull it for a separate vote it's the same number but this is like I'm having to declare in writing into somebody who like and again I always felt to fall on the side of like being cautious like maybe the perception or I don't want to rewrite it you're going to rework it and don't send it out Okay Google try to take a lot of that stuff out there you go all right we'll go look at that all right you got 15 minutes oh it's easy it's going to be going over through the uh so this is just about time we have a lot more I want to be clear we can talk about some of it tonight short-term conversation but uh Gary has asked me um Donald told me in charge it helps Shepherd the uh Supernatural performance evaluation uh through this fall um and and actually I guess because yeah because we do new board members so it is a new process um for folks um the timeline that is in here now and and I do have some questions I actually think there's some I have some concerns about the time we'll talk about a second we're going to do the study session with Dr Adams on September 26th that's where we're going to receive the osas spring 2022 student performance data and outcomes um and the reason why that's important is because our our evaluation template of the superintendent that's that's a really key part and that we set targets and disaggregated targets um for student uh learning and achievement so we'll get that data um and then these are not scheduled yet but the idea is is we will need three executive sessions we will need the first thing and we're going to talk about dates in a second we need the first executive session where the superintendent will meet with us and present his self-evaluation so that's something that he's done you know in advance and and sort of lays out um and actually I should take a step back because I got a heading here too our evaluation template and we'll make sure well you probably got a copy in your own materials but we'll make sure all board members have it um we have we have student performance data as part of it and then we have um some uh leadership standards that are also student performance data is very quantitative um it will set targets we're going to get that data it's going to be plugged in it's very formulaic the leadership standards are obviously more qualitative and so the superintendent's going to talk about how you know he thinks he succeeded in some areas and maybe needs to work on some others or maybe succeeded everywhere and then we are so we're going to hear that in the first executive session the second executive session will be discuss and begin to outline our thoughts as a board the board designate which I think is me uh will Author uh we'll take all that feedback from that second executive session try and pull it together into an evaluation document that reflects everyone's feedback and then we come together um for the executive session number three uh where we provide the superintendent with that performance of evaluation and then we have to formally
02h 25m 00s
adopt it um uh in a public room we do have all three executive sessions listed in October uh I love the optimism I think that's going to be challenging from a timing perspective so um you know I wonder if we can get the first two in October and schedule the first or early November um but maybe our chair wants us to really push for October in which case I'll push as hard as we can the idea of that was to use afraid those weekly um executive sessions we will have and just kind of piggyback onto those and you remember it real then yeah I mean we want to hold exact weekly figure sessions for you on several things so some of those as well she have two a month already held right so that's kind of the goal was to try to either use those and then take it back off of those for those that way so everybody's already already there um and that's why we kind of have all of it but if you wanna I mean I I am all for moving properly to the process I also think it's really I mean this is this is an important part of what the board does um I think we can also get really mired in it I think it's important to keep it you know high level um you know folks on student performance data focus on leadership standards you know the hardest thing is honestly and it's you know um uh I mean the hardest thing is just getting to a place we're not going to get to unanimity but getting to a place of performance evaluation represents and I think that that's really where the challenge you know comes in so um well the other thing is we didn't actually do an evaluation last year well we delayed the evaluation well it's a two-year evaluation in essence then that's right because the performance data wasn't available two months for you um this schedule feels very ambitious um and I I think that we're gonna be very fancy in October um other things so yeah because I got a birthday in October yeah I love it um that should be superintendent that will be sending out to all the board members to look through the early on their evaluation I can sit out right now yeah well actually so you were gonna suggest it would be great to just yes we all have the the the one we adopted um so that's a good conversation so no the template shows what we evaluate him on what we use we can we can come on I mean we need we probably rephrase that the quantitative sections are already laid in right um how what we do for the qualitative section around leadership standards I think we should we should have a discussion people are not too tired we can have five minutes discussion with that yeah before we move off of quantitative is it possible like I have an evaluation but the 2022 Baseline data is not dropped in there um it would be great to have that before we start the process not issue but the 2022 is 2022 or they are serving as a baseline that's what that's what years I mean we have we have it it just needs to be dropped in so that we're yeah do you want that in advance of the 26th well we we have it so it seems like it would be useful to know what our starting our starting point is versus 26 you'll get 22 and the latest all-in-one last years now okay well again since we didn't have my perspective we didn't have a evaluation delayed or we didn't have an annual evaluation it's a two-year appreciate having 22 data and dropped into the form and so then the question is on the leadership standards I I um well I guess it would open up I I done this a number of different ways again I think it's better I think it's better we've had it's we've had um we've had templates where board members have written a lot we've had years where they've written that I'm a big fan of sort of hitting the high level notes and like for each leadership standard maybe every board member includes simplified bullets of things that they you know either again you know it's like any performance valuation you want to talk about the things that went well you want to talk about areas where you might want to see something um not long paragraph not long monologues agreed you could do a character I'm just saying tricky yeah um so maybe um
02h 30m 00s
leadership standards and just create now I'm trying to remember maybe they're already in space in there for board member feedback but I'm not sure I think there is um but that's all going to happen after the 26th so so nothing for the next month is this a this is the evaluation that's also going to be public so yeah and and you know that's it's a great question um generally speaking the evaluation document the conversation we have with the superintendent's executive session um so it's not a public conversation the any documents and written documents we create um Portland Public Schools is as far as we can tell the only District that the media often asks for every other District creates these performance valuations nobody asks for them here um and to be really I'll just don't say I'm saying publicly in case anybody wants to the person won't call me on it it creates a real disincentive to honest conversation um I remember my very first evaluation shortly after I got on the board um you know it was generally very positive set a lot of really positive things about the superintendent in there was a couple sentences about you know you know the board has asked the superintendent to improve some communication about different things and the Oregon headline was board slam superintendent on Communications and if you read that evaluation that was just false I mean I don't usually use the term fake news but it was a hundred percent false but that's what got a headline and it's what sold you know some subscriptions and papers and so it creates a real challenge for us like when I have my performance values with my employees I don't have them in front of 100 people right I have them with one person and so that is our challenge is you know we want to have really honest open feedback with the superintendent he wants to have really honest open feedback with us again this is a two-way evaluation we're evaluating his performance but as our employee he's also telling us what he needs from us right he's also telling us has he gotten what he needs from the board has he gotten the support has he gotten you know all these different things those conversations are really important but the more public they become the ones who brought they are so anyway like I guess my question is there so I mean if I'm writing evaluation for you I know director Scott's going to read it you know who am I writing it for like exactly what you said right like this is the audience right and so I mean like I know as a educator that when we do performance evaluations this is private stuff because then I can be honest right it's a growth thing and if we're we're looking at evaluation as something for to start growth I mean what are there other is there another way around like do we do most of our real evaluation in the executive session and then just what if you write on paper we know is going to go out there and write something more celebrative right or somewhere yeah publicly evaluation state that I know I don't know another employee ends up on the problem engineer so you know support to give me the you know the appraisal that it thinks that you know I warrant and I also have to weigh my professional reputation you know being on the front page of the newspaper too every time one of the things we talked about a few years ago didn't quite adopt was you know we could in theory um just have quantitative data for the performance evaluation that's public right which is our performance data and we can set the targets and say hey did you achieve those targets or not um and the qualitative stuff could be verbal right we could have that conversation you know um you know an executive session and talk about the qualitative issues when we suggested that I don't know four or five years ago um you know enough board members kind of said now we think the leadership standards are important and we want to have something and so that's where we are but again we get to decide what that performance evaluations I'm going to suggest that we actually move the final evaluation to the the finalizing in the board vote yeah my question was and that's all of my questions no because of the things that we're about to go through that to be modernized I think you just moved it to November that'd be a good time yeah if it's still within um what we're required to do um by the superintendents contract not concluded in October yeah I have no objection to that anything else until November if you have feedback directors only a phone call away okay
02h 35m 00s
anything else happy first day of school tomorrow yeah yeah

Sources

PPS Board of Education, BoardBook Public View, https://meetings.boardbook.org/Public/Organization/915 (accessed: 2024-04-27T22:47:08.866461Z)
PPS Communications, "PPS Board of Education Meetings" (YouTube playlist), https://www.youtube.com/playlist?list=PLbZtlBHJZmkdC_tt72iEiQXsgBxAQRwtM (accessed: 2023-10-14T01:02:33.351363Z)
PPS Board of Education, PPS Board of Education - Full Board Meetings (YouTube playlist), https://www.youtube.com/playlist?list=PLk0IYRijyKDW0GVGkV4xIiOAc-j4KVdFh (accessed: 2023-10-11T05:43:28.081119Z)

2023-08-28 PPS School Board Study Session

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Event 1: 2023-08-28 - Study Session - Board of Education - Portland Public Schools

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