2022-11-01 PPS School Board Work Session

District	Portland Public Schools
Date	2022-11-01
Time	18:00:00
Venue	PESC Windows Room
Meeting Type	work
Directors Present	missing

Documents / Media

Transcripts

Event 1: PPS Board of Education Work Session - 11/01/2022

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Heaven um this work session Evelyn's work session of the board of education for November 1 2022 is called the order for tonight's do you mean any item that will be voted on has been posted on the PBS website on the board in meetings uh good evening thanks everyone for being here this evening um we have tonight's work session work session will be Focus sorry yeah yeah we are we are so tonight's work session will be a discussion focused on our board protocols as a follow-up to the September 17th board retreat with covering the coaches from the Council of great City Schools before we dive into that this evening we do have a consent agenda to vote on so we are in we are a regular uh board meeting right now um consent agenda the board will now vote on the consent agenda if there are any items you'd like to pull for discussion we will set those aside for discussion to vote Ms Bradshaw have there been any changes to the consent agenda no no changes board members are there any image you'd like to pull from the consent agenda I don't want to pull anything but I do want to again point out the fact that on the contracts that we have if there is no 75 people who want to leave at all you know and so I'm going to try to point that out thank you director Hollins thank you and every every time I hope I help you do point it out that's not the only one yeah I would like to say what Grayson what do you see do I have a motion and a second agenda secondary constant moves uh director green seconds uh is there any more discussion on the consent agenda what we just had it the world will now vote on resolution 6601 through 6605 all in favor please indicate by saying yes yes all the post was indicate by saying no it's a student representative yes any extensions set agenda is approved by a vote student representative and now I was really happy are you gonna bang the table I know I'm gonna back the table the next regular meeting of the board will be held on November 15th this meeting is adjourned and now coming back in for work session um as I mentioned tonight we're going to be discussing and considering the protocols that were recommended uh from descriptions at the council great City School song or Retreat last month and um let me go ahead and and dive in everybody should have a copy in front of them of the board protocols um clean copy just so you know what was said around um it actually was a clean copy and a non-clean copy but if your computer settings weren't set that way if they both showed up as Redline which was confusing so um I actually first time like these are both Redline and then when you turn off the markup it's a queen it's a truck chain to the suits in terms exactly so I think so anyway so I did ask staff to go ahead and just put together this clean version um the the reason the red line that you have sort of the second real red line is a red line from our existing protocols to these they're pretty significant because these are pretty significant changes um so I also want to recognize and we were able to um have conversation you know just just talk a little bit um with a couple of board members you know beforehand these are just these are exactly what we got from Council of great City Schools I will tell you that I I have some changes and that I would like to see as well in these but I wanted to just send these out to the board um you know so you could take a look at them the purpose of tonight's meeting is really to go through and figure out where do we have General consensus on moving forward on some of these protocols and where um do we not right where is there consensus changes and then maybe where are there areas where maybe we don't or we're not in agreement the board is maybe a little bit split um the goal of tonight is not to make specific decisions around these because we don't have time for that so we're not each one of these we're going to go through what I'm what I'm hoping to do is we're gonna we're gonna take each section as a section let folks make comments or or so forth we're going to try and capture all that in the minutes um then we're going to go back Barry and I are going to discuss the feedback we got in this work session for board members and then bring back a revised set of protocols that again folks can review we'll figure out at that point if we need another board discussion or if we're ready to move forward to it these are something I would like to get adopted sooner rather than later um but that is the process that I was thinking about the other thing I would like to say just in in moving forward this is actually something director brim Edwards brought up which I think is a really valuable Point um in a lot of ways these are a very significant change from our current process we're also already in the middle of a school year um and so to the extent that the board adopts these protocols you know in in you know four to six weeks um at a future board meeting
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um it is going to be a pretty big change and I think viewing this as a pilot project viewing this as you know sort of let's let's see how these new protocols let's try them on let's see how they work for us um having real Grace for um each other as we go through this having Grace for the superintendent and staff as we make these changes it's going to be really important so again I think directly Meadows it was an excellent point sort of I think that's it's a good frame uh in terms of how we should how we should be doing this questions before we dive into the specifics and again I'm going to try and move a suggestion when I was here from a lot of the conversations on a couple of these that everybody was agreeing to strike black friends on the communication number four um do we want to just still go through all them or do we want to kind of go through one of that got pretty consensus on to okay again and then go back or thumb I mean this is awesome yeah so so what I'm thinking today is is is again taking each section I think areas where we heard General consistency let's say that let's note that right you know um because again those were mostly taking place in just individual conversations I think it's good uh in a work session like this uh with the whole board um to sort of note those things but again if there's no opposition either to keeping something or removing something then we're going to talk about it except just to note that there's there's General employment that way we can focus on things any other questions before we Dive In okay um what I'd like to do is again take it by section um and so um we'll go ahead and just start with Section number one roles and responsibilities um and I think I you know I I don't I don't you all have this so I don't need to you know revisit sort of what's here um but maybe just sort of open it up to um questions or comments or thoughts about how the rules and responsibilities are everyone's diving in has to be first okay and Amy was in the session too at the council was this idea around um I'm on as board members to do this work responsibility we commit to is that okay are we still just on the first one yep no no we're on that whole the whole section yeah so that first page there second section D making decisions is a full board only at public meetings it was an interesting conversation with the person Ben from Dallas saying one of the things we have to understand is our own individual power and that how we have to sort of understand that we're part of the collective and that can be really challenging um so I just think that that's a really important one to note as far as we can't take Standalone action it's it's the collective and that that's really an important centering uh point for all of us at least for me to remember that it's it's the work I do with the group that matters most I just think having all this Nostalgia because I wind up my last year on the board and thinking about what I've done and what I realized is I haven't actually done anything it's been together as a team that we've done things and so his comments were really powerful in that way and I would say the school board Partners also recommends um showing up collectively but again if you're from a culture that's more individualistic it might be farther to go to understand that you can't do anything about yourself that you you really do need to other people to get anything moved overall question that refers to all of this stuff is that ultimately like my and I'd love to hear other things but like my role as the student representative is different I think in a lot of ways to the role of you all as board members I am not publicly elected I my job like I am a student so I have different relationships with like academics and you know student body I also run the District student council which in itself and definitely what I'm hearing from those members is that they also want that to be a place of advocacy in which students can come and Advocate things to the board and so I I wonder like how to kind of navigate the two different roles is like leading the DSC being a voice for students and then my role is like being on the board because I I don't I also don't vote on stuff and then I look at stuff like firing and evaluating the superintendent annually that obviously does has nothing to do with me so I guess like for future student Representatives if we're going to be taking on this new thing then maybe trying to get some clarity for them in terms of what Does Your Role look like because you do not have every privilege and then you also have other privileges that these you all as board members don't have like I get to spend every day in school um which I do see as a privilege and
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also it allows me to be a lot closer to my peers in my community so I guess just understanding like how does the student rep fit into this when really our roles do differ some in some areas quite quickly it is a great point this is so when we're talking about like governance I think maybe I mean maybe we should distinguish between what applies and what doesn't also in that section around meetings and what gets on a board agenda or not if we are truly going to be student-centered perhaps we should allow a quarterly you know 10-minute item for updates from students from the DSC um that I don't think we have a regular we have just student report but we don't have uh the advocacy coming from the DSC is as a whole body yeah so if we could somehow institutionalize a practice where we allow you know how we allow Pat to come and talk whatever we could allows DSC to come quarterly and I have more questions just about like the meeting section but I'll wait till we get there well there's nothing else on that first section let's dive to the second so priority setting and board and superintendent evaluation um so again this is broken out um sort of talk about student outcomes Focus priority setting or professional development self-evaluation superintendence evaluation um so again I'm not I'm not going to read through here but the student now comes Focus priority setting um um you know really talking about you know adopting that Vision uh adopting potentially adopting guardrails which is something we have not yet done but something we did talk about in our Retreat um aligning our work with those guards and with those goals and the guardrails monitoring progress um you know every month with an intention of investing in just half of our time and board meetings and goal monitoring one of the questions or comments that came up in our discussions about this was making sure we actually are monitoring that that we don't just say it that we're actually doing some you know some some some thinking afterwards about how much did we spend and then evaluation that should be a key part of it as well that we adhere to that and I think okay I've raised that one and um I think part of that is in agenda setting and part of that is in our own kind of self-regulation really using our Collective time I'm focused on students and student outcomes or my topics back to your inspiring sermon when we were doing our day to die you know that really stayed with me say that again inspiring yeah [Laughter] no I mean sincere that um that was very moody and um it was a it was a call to action I think for all of us like how are we spending our time what are we talking about and is it really the thing the um section B here talks about um board professional development and self-evaluation that we should be evaluating ourselves annually using a research information doesn't doesn't dictate what that instrument is so again this has changed a little bit this practice has been inconsistent in three years I've been here but I think it is a good practice um in terms of doing that that self-evaluation um to that point Andrew um the school board Partners has a rubric that they use that takes an anti-racist anti-racist lens in self-evaluation for board members and I would I'd love to share it and maybe consider yeah using parts of it or the whole thing if possible it's got the same criteria and rating scale as we've been used that we've used in the past it's just from it's their brand yeah great to share that with you uh and and you know on that note um you know you'll be looking for a volunteer to step forward to help do our self-evaluation this year so members should be thinking about who's really really interested in doing that so we would do that uh at the same time uh yeah it's not specified here when but at least annually I think that makes some sense yeah and and perhaps would be four since since superintendent's evaluation has now been moved to fall after we have test data um summer may be a good time for the board to do a self-evaluation in advance of that and then again superintendent's evaluation um making sure we're evaluating the superintendent based on the accomplishment of the goals adherence to the guard rails um and uh and check in with the superintendent orderly to collaboratively assess progress towards achieving those District goals any thoughts on this section any changes any concerns some comments on previous session I didn't know if you just went by them so I wasn't sure I'm gonna go so I'm going to go back just one sure the um the guard rails in order to ensure that we don't violate
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the protocols as soon as we adopt them we should have a work session on the protocol on the guardrails before we actually adopt these because otherwise you know the um you know it'll be a trailing play and if we want to actually um adhere to them when they're adopted like because that seems like a key piece of the work um but we should it's not just one point of view and then the half the meeting minutes is um I uh to Amy's point I do think there is like part of its agenda but also um if half the meeting um is about student goals then there's also recognition we're legally obligated to do our work and do our work in public um and we have to um I mean we have currently and we have we had a conversation about this like what are all the reports that we get that aren't things that we're legally required to do at board meeting so if we continue to do that it seems like and instead if I'd rather have half the meeting the half that's not the student outcome be about things that we actually need to discuss and decide versus just getting reports that we could actually read and send questions in um because we do spend a lot of time on public comment I mean you think about it public comment there's 30 minutes right there that it's an hour yeah so um I guess that would just be my comment part of it is like how we're set up I don't see how I don't see how we could do that unless we have like for our meetings or longer to make it half I think our last meeting was a good example of you know trying to put our student outcomes focused governance into practice where enrollment is something that we're really interested in our community is really interested in but it can be an email you know questions I think this question will keep coming up for me but um I think with the self-evaluation and I also evaluated with all of you and is it the same our expectations different from you than they will be Progressive board and then also the board leadership will set or will annually set expectations and priorities for board professional development again like what does that look like for students well so there's like in I have been researching it and like I've been talking with the um governance team that we had a conversation about and trying to develop more stuff for student board members but as of right now like it's not like the landscape is bare there's I also think there's certainly things I can take away from um development designed for regularly for like regular board members I guess but I think that like I'm not voting so like there's just like some differences in terms of like what might be useful for me and what should be the expectation for me and like future student Reps versus like what the expectations for professional development are for like the other ones we're just thinking about like how do we apply these things and those expectations and then how we measure those expectations to someone who functions differently yeah excellent I think we should make it explicit if it seems necessary that the student rep is part of the board self-evaluation like aside from what you're talking about which is is introspection on your function in the DSC function to make clear that student matters yeah I just think in terms of like if we're going to adopt this and like obviously we're it's up in the air whether we might keep this for wherever or whatever but I think in terms of like if we have adopt anything then we need to be taking into account like the student representative because ultimately like it's also very hard for them to understand like what the dynamic is for themselves and especially since we keep changing every year like we do need to set like have expectations for like after me it will be someone completely new who has no idea what's going on so I won't really the student rep doesn't really get to grow alongside the other board members in terms of understanding like what expectations are so I think making it explicit for them to understand like how they're evaluated and what they're supposed to be doing is going to be a really useful foreign anything else on this section Thursday that's section two section two yeah okay um section three so this gets into meetings and how we run our meetings um it talks a lot about agenda creation and then um timeline so I think we have a lot to talk about here
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um this first section section A under meetings let's let's take that as a separate thing you know the agenda creation I think this is our current practice in terms of board leadership working the superintendent reviewing the agenda you know deciding what gets placed on and whatnot um but then you know the recommendation from Council great City Schools is to is to sort things into one of three categories yes it's automatically eligible to go on the board meeting agenda no it's not allowed on the board meeting agenda and maybe if you know with additional scrutiny and then it sort of defines those what what's in the yes what's in the know what's in the maybe um you know one of the comments that I I heard about this is is is this is this too prescriptive um in terms of you know could we just essentially stop after that first sentence that says you know look you're gonna things that are requested they go into these one of these three categories yes no or maybe um and that's fine and you know I I actually I do I I also felt this was pretty prescriptive as I read through it I think maybe one of my questions from a from a board for the board to sort of consider is you know we do get things from board members around agenda setting um I think one of the things that that Roseanne does but we need to make sure that you know some of it's on Roseanne maybe it's more on onboard leadership as well on the board chair is really communicating back out so if you say hey I'd like to see these three things and one of them gets on and two of them don't you know who's responsible for communicating back um having these really detailed things sort of works although I'll be honest as I went through them um it feels like most of the things that are obvious are going to end up in yes or no they're already obvious the things that are not obvious are going to end up in Navy which is already somewhat subjective um so that's maybe a long way of sort of asking oh yeah and I think that whole this whole session should go because having been in leadership I think that's the point of agenda setting um is there some things that are pretty clearly yes like legally required view like we've got to do it and no and then the babies get discussed at Agenda setting and you know they that I know of that there's not a lot of things that end up on the agenda that isn't like board leadership and the superintendent senior staff agreeing that it should be on the agenda so to me I think this is all um unnecessary and I think it's a way too prescriptive um and I think there's a piece that you mentioned about if somebody has an idea for agenda setting and throws it in there then like part of the recap is like either we didn't discuss it or like hey it's on this is gonna be on the agenda this month or this date and you know your your question that's the other thing I would say is the other thing that could also be helpful is on under the section number two priority setting um priority setting there's a section uh a five and six in which it has you know about agenda setting the board leadership will solicit input from board members so if you're doing that from the front end and then the second one which is board leadership will regularly check in with the full board regarding the board meeting structure progress on board goals and addressing board member priorities um to me those those are other places for those conversations to to occur um so did you to me it's just like not it's not just not necessary yeah I'm just curious real quick would you keep would you would you keep that the essentially the first sentence of agenda a sort of striking that and making the determination that's that's just like for sentence I say I don't know that I've ever seen something that get on the board meeting agenda that both the superintendent and the board of leadership didn't agree on I would keep that whole section A because if we're going to adopt it it just makes it clear and it can sit clear to the public like this is how it determine what our Board needs are and to get rid of the followers yes so a so that first sentence yeah but maybe even the whole a you know or at least the first uh I mean I kind of like being explicit about gold scarves I kind of do too I like that it's it's like a decision tree um but it also feels I feel two ways about it also feels prescriptive um I mean is this gonna if if we adopt this will it result in agendas that are more focused and so that's what the end goal is how do we get to there you know what I mean that's what the goal is the goal is so we're not like
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talking about everything under the Sun but rather focused on student outcomes I mean just asking a yes or no question like like making a decision tree you know is it student focused yes or no is it a legal requirement yes or no getting rid of well the interesting thing is it doesn't even say here under the yes things that are legally required um I was looking at this and I think for me is the fact that I'm looking at it if it's not me who knows this right so if you have other board coming on board right they might not already have your experience so they might need to know okay what things that we should put on here so that's how I'm looking at this protocol piece not so much for the ones that know what it is but for those who might not um and then so when I looked at I looked at well it is still prescriptive and I kind of looked at it as another way or maybe we put some here as far as you know legal things that we have to do as far as things that need to go on the agenda then we have another one as far as direct impact on kids and then an optional category you know I think that keeps the focus on our kids um and also make sure that we will do our requirements legally that what we have to do as well but I do like how it some of this I wouldn't just change to Yes No Maybe to Legal direct impact on kids or optional um but I think it is important for new board members as they come on because you know the onboarding piece needs a lot of work and so having something like this that they another Boardman can get it and be clear to say okay you know what this is how this works I think would be important and as we know when we all know and and as a chair this would have been really helpful to have when I stepped into that role so I I quite like it and I think we can adapt it but I think it's it's super helpful to have that sort of understanding of what what do board meetings consist of and what are our priorities I like it from the perspective of when I was looking to get something on the agenda um understanding the process that I have to get X number of people to agree that I can even bring it up as an item to go on the agenda and then after I get X number of people to agree that I can get it on then I got to present it to somebody else and then they get to decide whether or not they think it should go or or not go so to be able to to be able to answer this question for myself ahead of time that yes you know it it lines up with our goals the student focused and then to me that would have been that would have been helpful versus what I you know having to call around ask people how do I get this on what do I need to do to get this on and what's the process that I need to go through raise your hand if you've got that question from Herman you know and so and so it's it's it's one of those it's one of those situations where I feel like this type of information this type of information is helpful um especially not knowing as a novice not knowing how to get something on the agenda and then when you ask hey can we put this on the agenda oh well let's you know let's let's look at it and then you never get any type of follow-up if I don't get follow-up then how what am I supposed to be just okay what's what's going on so I I do think that it's important like you said to there needs somebody that I don't want to put more work on Roseanne because it's not like she doesn't have enough to do yeah but somebody needs to be following back up to say hey we talked about it we discussed it and because of where we're at and what we have going on we're not going to put it on now we are going to get to it but we've got this this in front of it and we'll get to it here it doesn't meet our criteria for example when Haley was the chair she sent out a note if I sent something in like hey you've brought up three items like one of them got added one of them we think it's going to be covered in some future work session and the third like that's going to be a committee or you know whatever the answer was but then you knew like right it wasn't just like throwing things into the deep dark um Abyss thanks thank you for saying that because I had texted Andrew when he said something about maybe the board chair or Roseanne or someone should write back I'm like I did when I was chairs I actually just want to move on it feels like I'm hearing consensus that people think the board share should be the one communicating about the items that got on or not yep and not putting that on Roseanne which I agree because I think that way I think putting on staff just is taken away from the hard decisions of board leadership and not just what didn't get on but like
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how it's going to be addressed right whether it's in committee or we didn't think this was the board like that follow-up I think is important too because you know Julia always had good things that she raised but it was like maybe it's being addressed over here in this other way or it's coming it's this which was helpful to know yes so I have a question this is like great so we're going to add that just FYI to get the chair okay to Herman's um question so this though wouldn't maybe this is a legal question like a board member couldn't go ask everybody else like hey I want to have a consensus that the full board should consider like I have four votes to consider this and then go to the chair and say I have oracles to consider it because you that so I didn't do that that's what you did but I mean I understand the power of that but well I'm just saying it's like what this says is essentially the chair just gets to decide ah so that's it's not the price the whole illegal thing right Andrew pastor communication that you just referred to that would not be okay but there would still be nothing to stop a board member from just bringing a resolution on the floor yeah yes anyone can always do that and there's a and again there's nothing to board member from even in advance of the meeting a board member could email and say I I am planning to bring this right um you know and do not respond at all there's nothing wrong with that that's illegal too see I need to know all the illegal things thank you you're welcome that's how we have lived okay so I'm hearing a little bit of a mix though in terms of these and what I'm going to suggest to move us forward is that I'm hearing a desire for a desire for some clarity around why what the criteria are and and I think both so existing but also future board members sort of understand but I also really liked and again I'm probably going to task you with this section because I liked what you wrote about you know maybe maybe you know sort of having is it legal doesn't have a direct impact on our kids um you know is it optional and sort of thinking through so so what I'm going to suggest is that we we're gonna we're gonna rework this a little bit um but keep some of the criteria just so there's some clarity we're going to cut our student report because it's optional but I think it fits in with our um honoring student voice like that's one of our top three things so I don't think your student report's gonna get cut from the agenda I can't tell you what future chairs are going to do I can tell you I will not cut you you're a good guy okay let's talk about this next section so this next section about board timelines um board agenda timelines for regular meetings so this takes us all the way down through all the way to see so this is about really it's about it's about accountability on both sides when do we as board members get our materials um what's our timeline for how we respond to those materials what's the timeline for the superintendent responding to us I will say just right off the bat that this this the sort of the 12-day timeline is a little bit more geared towards Boards of me once a month there are lots of boards of being once a month um it will be very very challenging potentially impossible to do a 12-day timeline with every other week of meetings yeah um and we have we thought about our had a conversation about doing board meetings watching we should talk about yeah I mean I have a little bit of a retreat and yeah I know you know folks have before I yes some districts do it actually I have a question hold on just a second but do I do I hear you teeing that up as a potential yeah I think that should be a question as far as having them you know I guess when I second the motion um the committee meetings and the board meetings right we spend a lot of time in this building I know I spent a lot of time in this building how many hours were you here on Wednesday too many and so but I'm just thinking like if we're going to be efficient and I'm looking at efficiency if we did a once a month meeting with having the committee meetings in between then I think something like this could be attainable right um and then that way we're not trying to you know change it up still have these two of me because we still want to be here A whole lot of time even with doing the two weeks I just saw we should bring that up at least think about doing absolutely worth bringing to me here's my concern I'm gonna be blunt I don't think as a our core culture is is is I think one meeting a month would be a six-hour meeting because I don't think as a board I don't think we have the culture to move through things quickly
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and if you take our things that show up on two different agenda items which we usually take two to three hours each the only way one meeting a month works is if we're willing to just move very quickly and specifically through that I'm going to take this last example you know the lent decision it's a major decision that impacts you know the community we took an hour and a half on it if we're moving to Once once a month meetings that's going to be a 20 to 30 minute decision right discussion decision vote move on and I'm not I guess my question is as a board are we comfortable sort of sort of doing that because I just I haven't seen this board and I haven't seen prior PPS boards either like be willing to really sort of say look our job is to move through is to approve things it's not to you know make statements it's not spontificate it's not to sort of you know go on it's just it's just to do the business of the district um and so I just worry it'll be it'll be a midnight meeting only once but midnight I think part of what you're getting at like when we get to the later point about having a public q a with questions so um part part of our time is spent in board meetings asking questions sometimes but we're looking to Institute more discipline there where people get their questions in in advance and they're shared with everyone um so there's that but then we have to be honest another big time step is people uh is kind of grandstanding you know just not not getting questions answered and not conversation in service to driving toward a decision but just like wanting to make a public statement so if if we are gonna get closer to that kind of efficiency people have to be willing to let that go which kind of goes back to your original point maybe thank you and then the other way to slice it Gary what you're talking about here when you raised going to once a month the other way to slice it is just eliminating committee meetings which many boards I'm done yeah I have similar concerns there about does that just mean all that committee work then just gets done in our board meeting I would say some of the long um discussions of the board meeting is when things come to the a big decision comes to the board meeting and that's the first time there's been more discussion about it um and so the practice of like I thought the budget calendar was a good example um this last year so we had a hey you know quick like here's what we're thinking if you have any you know at the board meeting if you have thoughts you know weigh in and then the vote was at the next meeting and so it's not like hey I'm just seeing this and then we're doing stuff on the Fly um and so having this and I mean it's in our current it's already in our current protocols anyway that if something just hasn't gone through the committee because I think most things that go through the Committees you know it's like the facts are there things are pretty decided um that that's a a way in which you can speed agenda items like you have a quick look the next meeting like we're gonna vote on this I mean we did that like in the first barn and I'll say just on the lent is like there was in one week's time favorite things coming out of the District staff about trans and you know I think getting Clarity like but it was confusing to the community about what actually PBS was promising and so that that's why it took longer whereas if he had a like a pre-meeting anyway I just think that took longer at the board meeting I mean I whether there was confusion or not but I mean is that why why it took longer well well no no I'm just I'm just trying to get it sort of the issue of why it takes so long but here's here's actually what I propose can we can we parking lot the monthly board meetings I mean I'm well actually let me ask unless a majority of the board wants to actually talk about that and do that right now I think it's a good conversation but I guess I'm thinking for now we're keeping by bi-weekly meetings oh this is not supposed to be open until what next school year right now so once we adopt the board goals I mean the protocols we're not implementing them right now right it's an implementation time frame right so we and we vote on this day tomorrow we're not every meeting at the next board meeting well I I think that's the conversation the goal is to implement this as soon as we can yeah Andrew I think we do a lot of things and I wonder how much of it is actually for work and I think our community has an expectation for us and we have a culture of how we show up and I'm not sure that it is the most effective or efficient for our school district it's not it's not the most anti-racist Michelle I know you brought that up a lot last year when you were a chair
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um and so I think we have to sort of break our addiction to the busyness and to the the the way we've been so I would be really interested to talk about a monthly board meeting in the future I don't it would be nice to maybe adopt the protocols and then think about it but I know with the timeline piece of meeting materials that might be something to think about but how do we really get really good at doing the things that are shown to really move the district forward rather than continuing to do the same things we've always done yeah and I appreciate that that's a big cultural shift there but also we think about you know as the board changes every couple of years who's actually able to dedicate eight meetings a month right it does limit who serves and and that's a big deal for us it limits who has the time to serve when you're here every other night um it also doesn't make us look any better and busier it makes us look like we're we're not being effective with our time so more meetings does not equate to more Effectiveness um I'm on a board right now that meets six times a year every other month and when we walk in the door the only thing we have to do is take votes on the six or eight items it's been socialized over the two over the eight weeks it's organized if the conversations have happened you know and we walk in and it's an hour and a half and we can you know socialize um if we want to or it's an hour and a half meeting every every other month and that makes it that makes sense though that we if we really utilize and the staff gets us ready we should then we shouldn't be happy you know you know we should be able to be efficient if we're utilizing the if we're going by the guidelines that we set for the for the committee meetings as far as having objectives having a timeline having an outcome of what you want to do as a meeting until those things get done at the committee the committee meeting left by the time of the board meeting comes it should be just that simple we should just be like you know this is what we're going over this one we're going over that's what we're going yeah there's no check mark in that column there's extension expenditures there's Revenue contracts and the other thing about culture changes that it's us like it's not up to other people it is we have the power to move the culture because we are the decision makers so if if we could all agree um that we do do this once a month and we are the people in charge of kind of making that happen like we can't look to anybody else to do this work the irony is we have three meetings a month actually I mean besides of the committee meetings because we have our two board meetings and then we have all these dates held that always get used so like I think we shouldn't um kid ourselves that like we just have two meetings it's like there's actually then we gotta asked like hey you committed to all these two board meetings a month and then we actually need these other dates as well and so I I think it should be a holistic look because it's not just the two board meetings it's you know tonight we had four meetings actually yeah sorry Center for black excellence there's Jefferson I mean there's lots of community stuff happening too uh I just want to Echo what um Andrew's saying actually I like you guys a lot likelihood that you could make one meeting a month work is like I don't really see that as a possibility um unless we Implement some secondary structure which is like the time limits like you can only talk for this long and then if you waste your time like pandering or whatever then like we're not then you're cut off for the rest of the meeting and you can only vote like because I just I I totally think that so many meetings is really inaccessible it's very inaccessible for a student it like I'm a full IB student I also do a bunch of other things like do taking on this job was like a big choice for me because it's so much time invested and so I understand like the Allure of having that meeting but I think that like we already run long having two meetings and if I think we're having one then we will be going well past 12 o'clock if we don't have any like organized time structure in terms of making sure we're not talking as much I think what Julia said about making sure that like the board meeting isn't the first time we get to talk about anything is really important because I I do agree with Julia that's the some of the big reason why like it takes us so long is because like for a lot of people like or for a lot of us as a board this is the first time we've ever talked about anything and I definitely am like conscientious of the amount of time I take up during board meetings as well um but I think that moving to one meeting without that secondary thing is just going to mean that like we're making decisions after nine o'clock and as Andrew has continuously said like during board meetings we are like
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Effectiveness is going to reduce the longer we go on and also like less people are going to be able to access meetings that are running so late at night and I think that it's really important that like we're making meetings and we're making time when like our community can actually watch them and like can actually like be there or be listening if they're interested because like no one wants to be staying plus like the strain on staff is like can you imagine if we had one meeting and then staff had to like wait for their report at the end of the meeting for like hours and hours and hours like it might be once again I just feel like that's gonna make me try to make what we have met for hours yeah hours six hours sometimes but going with uh Byron that's exactly what we should be looking at right when we look at some of these um the meeting agenda timeline stuff that they have as far as the 12-day 13-day well at some point some of these things gets cut off for instance if when you look at some of these things in here if it's not there's no items is added by this date it don't get on whether it's board or whether it's staff it just don't get on and we move on right so I think what she's saying is that when we look at everything in totality when we put those secondary places in place then it's more feasible to do a one once a month or a meeting type of deal well and also I think you know another thing that could be perceived as that secondary structure that you're talking about is just the criteria that we've just discussed like maybe when you actually use that as a litmus test in agenda setting you realize like okay we don't have anything proposed for this next Tuesday that actually meets these student center objectives so we're not going to have a meeting so this section is about when materials are provided when we get you know questions and responses so forth um I think we can talk about it in terms of our current meeting structure right two meetings a month or if the board wants to seriously consider a different structure maybe it's once a month board meeting once a month work session you know alternating every couple weeks but we can do that before doing this section one question about this subject um the student report uh do it I don't need to have that written right like that doesn't need to be something that I get okay I was like 12 days oh dear okay I'm wondering um we can hear maybe from Roseanne about this or the board office staff about just because just a perspective of like just the logistics um staff actually digested these calls that you all are going to be discussing and so I did things like prototype the calendar what would it look like if it were 12 days and you can see how impacted and jammed up against going the way we're going um and so yeah when we talk about a monthly we could be really hard line and disciplined about two weeks out the consent calendar is probably going to be twice as long but you better have your stuff in afford everybody opportunities ask questions think in advance because we're not going to add a meeting because you have the contract all of a sudden it has to you know it's pending you're really gonna have to be disciplined about it that's just an example um but most of the feedback we heard from senior staff was you know well we have so many meet board meetings overlapping 12 days is not realistic and in fact we're gonna Roseanne's gonna screen share the episodes that we went through uh just to kind of jump to uh did you just show in real time what this what those 12-day looks looks like so Roseanne we also have Dr Proctor on Virtual data yeah well I mean I don't I don't want to touch it off no please but I think we are I think we understand the 12-day stuff for the two really realistic so yeah I don't know if we need to really go through this example um I do like the visuals for me it's like you just go to the third page I'll leave it there for you to just react yeah those are two meetings that overlap with each other but I do hear saying that it could be more feasible to be more discipline doing it at once a month with these these guidelines that's just here whether we do these guidelines or not but it certainly seem more I think two paths forward at this point one if we know the 12 days doesn't work for our two meetings if our plan is to keep two meetings for the rest of the school year then I think we need to talk about do we want to adopt some timelines that work with our two meeting schedule that's one path or let's not go down this road at all let's have a more immediate conversation about switching to once a month meetings in which case let's see if we can figure
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out whether that worked before we dive into the timelines once we made that decision you know if the board says yes we'll go to once a month then you know then we can we can figure out what the time yeah we get rid of the other um the the days we're holding because no because we need those for bargaining for executive sessions for complaints we're going to be getting a lot more complaints now right I mean it's like I don't we can't yeah no actually we're going to get fewer we should get four yeah because of the sixth the formal complaint process we should get fewer okay yeah I just weird the second instead of the third so I thought maybe we'll get more but um if you've narrow the focus to what were legally required the board is legally required to hear it reduces um but you know with bargain all the rest of that I I don't think we can't we can't we can't come here for one day a month and get briefed on all the pat bargaining do all of our complaints do our you know um three to two because right now we're I think every month we have two board meetings and then we're keeping it like tonight like a third date and like I would just suggest the discipline of if we're going to go to one board meeting then we have one other meeting not well actually we're just spreading your work over you know more more meetings wait I just want to make sure I understand so are you so your your suggestion would be okay so right now we have generally two board meetings a month right plus a date and then plus another one held is that we actually instead of just leaving it at we're gonna have one board meeting and then we're still going to have two other meetings which still require you know board members to come here prep and everything else is to try and have one board meeting a month and then the other date that's being held for the board meeting become the work session executive session complaint session so like like tonight yes but because instead of that 30. right because otherwise you actually still we still have three meetings that was similar to what I was going to suggest which is that if we go to once a month maybe this is just temporary maybe we can get better but if we go to once a month do we do once a month board meeting but in between a work session right now we have the two board meetings a month plus attached to those we have holes on top of those so we said we're going to go on those same days and then we have a third day that's been out so if we're going to go over once a month whatever that my suggestion will be whatever that the one that we're not going to do that once a month but nothing is scheduled for that day so when do we do all the other things so you have you still have the other work sessions times so all you're doing is you're taking away one day you mean hold the work session two weeks after the board meeting hold those dates for work session and executive session and stuff but get rid of the the off that's what I'm suggesting and then you use the use the second board meeting as the work session the special hearings the executive session the bargaining things all the other one because like right now we actually have three meetings right so right now we've got a board meeting week off working usually and then we've got another day right that's how it varies per month but let's say that's on a on a Wednesday right you know in between I think I'm not sure you guys are saying the same thing I think Julie I think I think what I hear you saying is let's get rid of this do board meeting once a month and this becomes a work session are you correct but Gary I think I don't do boards very often but you're saying something different aren't you yeah so I'm so go back to what you had up there yeah so I'm saying if we are taking off that board meeting right there's not either one you still have that day later yeah right that's what I'm saying you know the same thing we adopt we adopted and I think people like set their work calendars and personal calendars by like what are the board meeting dates so to me it makes more sense than calendar um well yes we do okay I think I mean I mean stuff around when of course like the whole the whole one seems like the easier ones okay
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we're gonna we're gonna work on this it is 7 20. I want to make sure that we removed because there's still a lot to talk about oh I think this was so when you talk about how you be efficient you know when you're going to once a month exactly what you just did that's how you've been fishing hey you got here I'm gonna be here do you know how many times I try and cover I love that I oh when's another time we're going to discuss this I think we're very close to consensus here I think we can move forward actually yeah no no I think we need to go I think we need to let Roseanne go back through and figure out what would it actually look like and yeah this power hi everybody um I texted Amy this this one thought and this is something that hasn't happened in the past is you could convert a regular meeting a month to a study session with a consent agenda or an extra session with a consent agenda so you keep those held dates does that make sense the ones that are in your calendar but we do yeah maybe sometimes you don't need it but probably you often do like tonight we only had 48 Hours okay so then two two things coming out of this one but also holding one ID I'm sorry uh Andrew but or just caught um one of the other things is that we do in budget season though I think we should keep in mind the need to have times for um an extra mean like once a month for either a budget hearing or something yeah such a limited time period I would just be cautious at that time that would be my my thought too yeah well and there are you know regulations as you know um so then I if I think you're right we're close to consensus I think we can come up with a calendar bring it back um then the question becomes you know and really I'll turn to the superintendent for this if we're doing and actually I want to ask you there's two different ways I'm going to suggest I want feedback if we did a board meeting once a month that we would do timelines and maybe this maybe 12 days works right for a once a month board meeting but our work session would have different timelines yeah I don't think the timelines would not exist I think it's important to still have them but they wouldn't be 12 days for a work session they would be something much more limited well also because what's being conveyed for a work session is information it's not information that you need we're not voting we're not voting on it yeah but I also I I would have some timeline because like you want people to have had a chance if you yeah if you have a day job coming straight here when like here it is you sit down and like you're absorbing it and that you're raising an issue about something that's actually on Slide 10. the timeline that we have right now for for the work sessions and then do like the 12th day Thursday and Tuesday yeah Thursday I mean I because I do but I think they have some like level timeline because I don't want to come you know Monday and then you're telling me oh here's the information for tomorrow stop lying to me having sat at the dance with people who unsealed their penis every single week that would be me it's not great formalizing the work session timeline but recognize it can be different how do people feel conceptually about this idea that you're going to get your materials so much in advance you will then have three days maybe three or four in this four days to get in your questions if you do not get in your questions in four days your questions do not get answered yeah and so I think this is the accountability and then the superintendent has to get back within three days of those questions right and then that's an accountability that we hold him and his team responsible for what we're responsible for meeting but then you know then you sort of once you're beyond that q a it's not the whole point of this and I think if AJ we're here to be telling us it's to avoid that last minute flirt that the questions are asked the questions are answered information if and the information share with everybody if if the question is not answered sufficiently then a board member may choose not to vote May or to vote or to vote no and say you know I didn't get the answer that I needed but it's avoiding this sort of like oh well now that we've got your your q a we're going back we're doing a second round and a third round of questions I mean the goal of this is is not to do that really when you get to that final point it's pencils down but the information is there you can digest it and you either have what you need or if you don't but then what do we do with what do we do with so we take that I take the model I like the model but now because I know I only got a certain amount of time I got questions and I expect them to be answered and so now I submit I got 20 questions and I submit my 20 questions because I got concerns about them all then the responses that that come back don't
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quite add up right there it's not quite at the level of where I'm getting understanding I'm getting clarity as to where it makes sense to me and so I'm like no this this is what I'm trying to say what I'm concerned about here now doing this is if I know that I only got x amount of time to get my questions in you best believe I'm giving you my questions and I expect a response and then if you can't give me that response I don't want to hear about well staff has this to do what staff has had to do is I don't give a dang this is all the time that I got to get my questions answered so if you don't want me to act a fool on the diet then you need to answer my questions now because I'm gonna show point out that I've been trying to answer this ask this question you have failed to respond to my answer and now here so don't put this on me so I'm trying to play Both Sides here because if we stick to something like this then that's what we end up coming to right because now you're putting us in a position from a board perspective I'm not voting for something that I don't have Clarity on and I don't want to hear I don't have time to give you clarity and I think that's and that's the accountability part that we're talking about right yeah we're going to this model the accountability is that okay if you have four days to get the questions in super 10 to have three days to create it we're not there's no excuses why they don't come back and I think that's the accountability piece just like there's no excuses that we don't get them in right for whatever reason I don't care what it is if we don't get them in we just don't get them in so can we say but let me let me ask because I agree with all this today there is also a reasonableness if I submit 500 questions yeah there's four days three days three days to answer at a certain point as individual board members you get to decide whether you have enough information to vote or not but here's the trick and this is where we get back to we all as individuals have no power we only have powers to collected if you say or I'm going to use myself as a example if I submit 20 questions and you know the superintendent he gets back on on those 20 questions but some of them are a little bit like you know like like I don't think you need this information to make a vote and I say at the board meeting I didn't have enough information I'm voting no but six board members or five or four board members said I had plenty of impression on voting yes my question is why is it even on the table to vote so if I can if I have certain amount of time to get my questions in or I don't get to talk then you should have certain amount of time to get clarity a clerical a clarified response or it doesn't make it to the table take it off but but one but but what I'm getting is it's only a collective as the board that gets that decision but the but what you what you just said contradicts because what you what you just stated was that they feel you don't need that to make a decision they don't know what I need to make a decision they don't get to tell me what information I need to make a decision their job is to respond to the question the 500 questions so anything that's if it's about that thing if it's if it's about the thing and it's student focused and it's focused on what we're doing from an academic perspective and I need clarity then answer the question okay so actually this is important though it is very six other members say I don't need that information why are you why are you asking why are you asking them to spend you know [Music] questions I'm trying to first of all I think is going to answer all the questions because I think we're all going to ask reasonable questions but we do need to be prepared for a situation where a board member just Launches on something and at which point it really is the superintendent needs to use you know his perspective to sort of say am I going to dedicate 10 staff eight hours a day for the next three days to answer these board members questions it's not our job to manage no but wait what you're doing right there is trying to manage it's not our job to manage it's his job that's what I said I know but when you're doing is you're trying to manage for him it's his job to manage not ours our job is to get the information to make a the decision not our job to manage if he had if we send 500 questions take that he said 500 questions it's his job to get his staff of this 1.8 billion dollar organization that we have an example but it's not our job to manage this is job to manage but but for one board member regardless that's but that's that's that's the Skylight that we're setting up oh so then then if that's if if we're suggesting that any single question that any board member asks has to be answered then I don't support this conversation back because previously in our protocols which were not adopted we had language around um information requests and questions about like if it takes longer than x amount of time then um that the superintendent determines then either the board chair makes the call or the board chair gets a sense of
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whether the majority and that's in here later of what we're talking about though because it's like if it's a question you know if you asked 30 questions and 25 of them can be answered in like you know five minutes then yes they should answer them all to satisfy your need but if you ask 10 questions that nobody else thinks are relevant and that are gonna sense but nobody else is going to know those questions so but you're talking about something different Amy because information requests there is a whole process but we're talking about things we have to vote on yeah I hear what you're saying about what I'm saying to that I won't know what questions Andrew asked because they're going to go to him and he's going to provide a question answer three days later so I won't know what those questions are but when I hear you say like I understand what you're saying and so my thing is we say we get a superintendent I'm not gonna tell you a little bit who don't want to answer questions right who's like no I don't think that's good for you I don't think you need to know that Collective board can push back on that and say no we vote against everything no no I know I'm just saying but I think we have to use a sense of reasonability right I don't think we're gonna have 500 questions right and I think he's going to do I think that any superintendent is going to make sure that they answered the questions as much as they can so I think we have to use a little bit of reasonable reasonability with not thinking it's going to be one extreme on the other yeah I also think like I wonder so answers will come back what if board members have questions about those answers you just can't ask them but I feel like at some level like you you could have 500 questions send them in they provide you you're always gonna like questions about those responses like most likely and so I feel like like the problem that I see with like setting it up like this is I just don't know if there will be the the I don't really I don't know if like we'll be able to just be like okay here's the three days ask all your questions you don't get anything else because there will I feel like a lot of board members have questions on those things I think the problem I'm going to speak the problem I'm trying so with this section of protocols is the flurry on Monday and Tuesday and I think that's bad guys that we have a ton of questions coming in staff are scrambling their answers I mean I don't read my Eve I can't read my email on Tuesdays so I come to abort me you want to talk about people opening their packet I come to a board meeting on Tuesday I've read through everything we had I've gone through all the materials and all of a sudden people are saying oh there was an email that came around at 4 15 today oh did you see the email you know last year at 6 30 p.m and I'm like you know what I haven't seen that email and half support so the problem I want to solve is making sure that at some point well in advance of the board meeting like the pencils are down we've asked them and because pencils get put down no matter what they just right now they get put down at 6 PM when we start at work right yeah but I think I appreciate the conversation I I think we're all trying to resolve sort of a problem we're all economically experiencing so it's much easier for me to commit to say we're going to have once a month weekend and we can adopt a much more disciplined approach to how we manage this right if for the regular meeting November 1st by October 15th you can bet you're gonna you can expect to see a real-time live q a and you'll see the questions because it might be the same ones you had uh if there's a follow-up question and we might even sort of note time you know that you know maybe there there's a reason there's a reasonableness but you know yeah we have three four days but now that staff knows that's once a month they'll carve out a little bit more time to make sure they're ready to have bandwidth to answer those uh in advance and if it's something that's just like look here's what I can say about this now after a little bit of research and time and this part of your question he'd take another eight hours uh then then the board has to sort of over time look at the cumulative sort of effort that it takes collectively and decide you know is this how we want to spend a resource of Staff time if we're seeing how much actually but until we capture it and can quantify it it's it's hard to do that I think we can make a good faith effort you know to try it on I I'm excited by it because I think it brings some sanity to the workflow around here and we can just move with the cycle of the month uh to make sure you have what you need well in advance and that everybody's prepared and we know what to expect and it cuts down on all the questioning live in the regular meeting because you've already asked those and they're publicly posted so I would be comfortable get excited with the idea that the that every question was answered but the answer might be it's going to take eight additional staff hours to get that data is that the will of the board because that's my concern is we want to we want our senior staff and all of our people to be focused on students and if so there's if they're spending I mean
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that's that's thousands of dollars that we're having spent on board member questions so I think then we as a board have to take responsibility to say yes we want you to then spend all that additional time on that answer but I think the answer could be this is going to take us 10 hours to find this information is that actually something is that the will of the board for us to do that and I think and then I think that goes back to the leadership of the board right say you know what no we're not going to do that yeah right because so that way the leadership of the board can say you know what this question came in they're going to estimate it's going to take 10 hours and the chairboard chair had to say you know what no we're not going to do that or yes we are going to do that so at least that's the way to answer all the questions it might be it's going to take this amount of time is that really what you want is that really I think so there's a little trick in that in terms of the support I think you can go back to leadership you can't go back to the board it has to go back to leadership I just want to say I think also we're having this conversation I think oh I just want to remind us that the relationship between staff and board continues right like so there's still the expectation that you have regular meetings Roseanne we have cabinet members joining you depending on the items and so there is ongoing conversation we're not going we're not going we're not reverting to just paper right and email it's like we're still having a relationship so you have a concern or hey you answer my questions but I still didn't get clarity on this or you know something because sometimes it's easier for you to have a conversation with the person versus going back and forth in email so I just want to add that like we still have the relational uh trust that we are building and continue to build between staff and board that that should play into how this plays yeah actually I'm glad you brought that up Jonathan because I actually feel there are different standards um there's a lot of focus on written questions and information being shared but when staff calls and provides information to a board member doesn't then get captured and get sent to the rest of the board and so you end up then having board members having access to different information which everybody's been really clear can we get to that and get the communication Jonathan and I brought up so that's why yeah no but I want to make sure we move it on this piece because I want to talk about that but I think that's on the communication piece if you don't mind none okay okay so it is we'll come back yeah yeah and I'll just let's move on I just I want to clarify because I think you and I are on the same page my only I think the superintendent needs to manage that q a process yeah and then each of us individual board members get to decide did we get enough information or did we yeah hey that's my point I look at it like this we got seven or six other people asking questions we get that q a some of the questions I might have let me follow up might be in those questions already right and I think as important we just have to say this is the information you're going to get right and everything you have to use that information to make the best decision that you can and then you just move on it's got to be like you said it pins down at some point right we can't keep having and I understand you don't want to follow up after follow-up but once again it has to be pins down at some point and board leadership has it so you know what this is what we're going to do that's how we're going to do it and then move on okay one small thing on the um consent agenda section here uh is anything else really important Julia yeah I was just going to say um so I love the 12 days because when we get 2 000 Pages like I think this is great the eight days and the five days are going to occur on a weekend and I don't think we so I think those need to be moved to Fridays or we don't want somebody some staff person having to you know send something out on the weekend I would want us to lock up a calendar for a year so everybody's yeah so then we can just shift the day so that if something is is going to fall on a on a weekend date we can move into afternoon okay yeah I was thinking oh okay I was not assuming business days I wasn't either so yeah it says it's always been calendar days it's like the mock-up had was based on business days business so we got to mock up a calendar I'm moving us on consent Agenda One Small Change um this this protocol says that two board members have to request an 100 we move from consent agenda I think it should be one I think the point of a consent it is unanimous consent so um and again it doesn't mean it's going to be taken off the agenda it just means it becomes a regular item so unless there's any objection to that what number is it this is uh four um or is it four days before the board four days okay thanks and it just notes that um board members have until 9 A.M on the following day to request items removed from the consent agenda placed on the regular if two board members request an item be moved to a separate vote um the superintendent will immediately make the change I think it's just one because again it's unanimous consent and and what that just means is it won't be on consent it'll just become a regular item I agree with that one I agree okay great but but the key here is that you
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you have to you have to let Roseanne know you want it removed by this deadline if you do not let her know before this deadline it is on consent agenda and then and then it goes on to say a majority of the board could still remove it from consent agenda at the board meeting but then it gets delayed from the following me which will be a month so what about this conflict of interest so we're gonna so does that get changed if only one board member has it so this is a pretty small item so if there's an item on the consent agenda that you have to recuse it's just saying they'll do a recusal consent agenda so that you can still vote on that one right yeah so if you're removing if you're requesting to remove an item the consent agenda it's not going to say that a question because you've had an opportunity to ask that question and have it answered it's because you want to have a discussion started position okay for a year you didn't get an adequate answer okay um additional meeting expectations these are mostly repeats from before I believed you know we're Mexican prepared the time is used as a guide uh We should strive to start the end of the meetings on time um confidentiality yes uh listening yes um what uh you're expecting to cast a voter stand on all matters all right seven if they miss a meeting board members and leadership team would read a review video just say current and then again all this one actually let's talk about this really quickly Board number eight board members will submit all Technical and tactical questions prior to the board meeting the board should not expect the superintendent to be prepared to respond to technical or tactical questions that are asked for the first time during school board meetings instead the superintendent will respond to those questions and write in here in the follow weeks regular board update this came up a little bit in our conversation this doesn't prohibit the superintendent from responding to a question that is being asked the first time if he or his team know the answer they'll answer it's more about what that expectation so if I haven't asked a question in advance and I get there and I say you know could you tell me about X Y or Z if he knows that he tells me if he doesn't he says I'm going to get back to you in a q a yeah the only issue you have I mean I guess I expect if we have something that's technical um on the agenda I'm just like the per response ever I actually would expect the um the staff I'm not necessarily the superintendent to answer the question about the purse Bond but I wouldn't expect to vote on something and be like I'm going to give you the answer to your question after you vote on it um I mean I just think like and again this goes into the race and pilot aspect of it is like you know the people who have got stuff on the agenda I would expect they would you know be at the meeting be able to answer like most questions and so this this seems kind of like oh no that's the first time you asked so like everybody else is going to wonder about like what the answer to that question is and you're going to vote on it not knowing the answer so I think it's overly I think we'll staff will always do their best to provide a substantive answer if it requires a little digging or some research or thinking to compile well that's something but it's sort of like if it's something like key like I you gave me the answer to the question but something that got raised in public comment or in the presentation or another board member who has some expertise like that asks a question to me I think this is for like a public body and it would be one thing if you weren't voting on something but you know I so I want to be like informed and I would say like if staff is putting something for us if they can't answer like so I think about it it's two different ways one I want to make sure we're not missing the first sentence because it's not about staff that's about us board members Wilson all Technical and Technical questions prior so they're the goal of this protocol is accountability on us that we have we have thought through what those questions are now that said stuff's going to come up right and and there's going to be something like you said testimony is a great example where someone says something that I didn't think about that and then we ask honestly I think at that point it just becomes again does a majority of the board have the information they need to move forward or does the majority of the board if the superintendent says I don't have the answer to that I can get it to you does the board say okay you know what we're actually gonna we're gonna table this item for our next meeting because we don't think we have enough and I think that's where just as the majority of the board needs to weigh in on way leadership wait that's the trade-off right you don't have all the information you need yeah people I mean to me I think some perspective what adds um
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credibility to the the board and the district's work is like when we look like we're informed about what we're voting on and if somebody has like a legitimate question and for a woman was like we don't care like we want to just vote on because we because we have the information and maybe you it's not your area of expertise so you know you just are gonna have to either vote for it or get your question unanswered and you know I I know there's things that like I'm not a technical expert at and there's other things that like I have a lot of knowledge about and um I I actually like hearing everybody else's questions and you know I think it builds a stronger decision-making culture versus hey we have like I have what I need because I knocked a bunch of people in the community this is my field so I'm good and too bad Gary if that's not what you've done so I but I think the trade up you use the word legitimate question and I think that's where what's legitimate to one board member may not be to another and and this is where I keep coming back to the collective what AJ would say I'm sure if he were here is it's not up to each individual board member to decide what's legitimate or not it's up to the board as a whole to the side so I'll give it I'll give an extreme example but if we were voting on like uh something having to do with the technology you know for our students and I said I would like to know the CPU capacity of every Chromebook that we're handing out to our students like each individual wanting I need to know that because I it's really important to me to know what our students are going to get so we're just gonna say you know what I don't have that information can we just can I just say well until I get that information I can't vote so I'm going to hold this issue hostage until next no I think six board members are going to look at me they're going to say we don't need that information and then it's my choice I can either vote for it without the information or I can abstain or I can vote no and say you should have had that information here at the meeting but I really think this comes back to the collective that at a certain point we can't let into because that question of legitimate I mean it it really is important right and and one individual award member may have a different view than than others and we each have to decide for ourselves do I have enough information here to vote or not it goes back to the idea that no we don't actually have individual power board members none of us we don't we think we do and and the community treats us like we do but we don't actually and we can we have influence but we don't have power and I think that's that's part of how we've come to a culture of sort of trying to fight for each one of ourselves instead of looking at how do we best operate as a collective that's why I think for me if Herman if you don't have everything you need to vote but I do and so does Julia and Gary and Michelle and then we're going to vote on it and that's that's part of like what it is like you know to to be in a group and that that's hard and so then the question might be if that consistently happens then the board leadership should be like okay we have to do them like differently how do we get our Herman's questions just not being answered does he need extra briefings like what is the problem so then we we don't just leave the board member out there hanging but it's how do we collectively work together to get what you need if that happens but what's important about what you're saying is that at the front end we have our process so everyone can get their questions answered I think for me and for me is because I I trust my board members right and so if there's an issue about art and I don't know if there's so much about but I know uh Amy I'm gonna trust what she has to say but as a board member because I trust I think that's the piece of the board I trust her so for me that's how it is for me if I don't have information on some or we're talking about some legal stuff that has to do with you know um because we all come in with individual knowledges of things and individual um ideas and expertise and so for me is I trust Department because I have that to be hopefully making the right decisions to be a personal expert on every single thing in this organization yeah I mean I think that's rooted in white supremacy also like where you're supposed to know everything and leaders are supposed to know everything nobody knows everything good leaders know what they don't know and then they resource it you know I don't know how to do excel I'm going to get someone that does as a leader you know you can't do everything well and so you do have to have a level of trust with your colleagues which I think I've displayed and I I mean I know what I'm not good at um 7 45 yes so so I'm saying I'm in agreement with this idea that if we're
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ready to vote we're ready to vote okay I want to move us on to the communication section because there's a lot here as well um relatively straightforward um so at the top of well I don't stop everyone's but I think it is uh under communication Aid to the last bullet is something we talked about the retreat but I just want to reiterate um rare green is a board if we're contacted about an issue we're going to provide the Community member with the information on how to contact the appropriate staff person or if it's not known to superintendent's designee which would be Roseanne I believe for General comments the board members will not contact District staff on behalf of community members and I will just own this I do this and I think that really the retreat was very useful for me to sort of hear the perspective because it seemed like oh that's the right thing to do like I'm gonna I'm giving an example Community member contacting me about facilities issues at IW Wells and I forwarded the email to uh to Dan and with the Community member on it and I said hey Dan just wanted to make you aware of this and then of course Dan very professionally and immediately responds back he says thanks so much I'll take care of this that's directing staff and I think in the retreat that was really useful for me to reckon I was like oh yeah shoot that's directing staff right like I wasn't intended to I was intended to help what this says is I'm gonna get back to that Community member I'm going to say you should contact Dan young about this issue or you know and here's his email but I'm not the one inserting myself into that process so I just want to make sure the board's comfortable with that and if we don't know who we go to Roseanne Rose very good well I I would say one of the things that would be helpful is that in order to be referring things too because like this whole thing that's going on right now with Compact and math it's like everything's coming in it's like are we sending those just to Cheryl Proctor or should we send them to Guadalupe and Guadalupe sends them out I mean if it's going to be Roseanne I like have a really good question about the capacity of the board office to do all of that um but I to say like we're get we're going to give somebody and I'm not arguing for the current system but I'm just saying like like how do you operationalize this like uh am I supposed to be sending it to Dana back to math or am I sending it to Cheryl or am I sending it to Guadalupe but I don't think I should be sending instructions could help you figure out like who who who who gets the sheet of here it is because I don't want to call Roseanne every time I get it I don't want board members directing questions all up and down the work chart either because then I've always said we're not contacting staff at all right okay no but I wanna I don't want to have to call Roseanne every time like who should I be telling this person that they should contact so like I want to know like where the portals are going to go in the chief academic officer or me and we'll get because okay people on your leadership team right there's only eight people that we communicate directly with anyway but that's not what this says so I think we should be clear because I I questioned whether it should say most questions there's multiple questions that's why we have the let's talk function single human every human in the every time you say in a stop a single staff person and when it is a tradition or an issue of General uh concern or general interest that's actually why let's talk provides um the sheet right the list of here are the topics and here's uh who will be responsible for answering them it's a great organizer for tickets I don't want to interrupt but but this is not the this is your job to manage where the stuff that comes in so for instance if they didn't email the board member at all an email directly or email Danielle directly they would you would have direct click on let's talk your answer questions so so the only thing we're talking about here from a board perspective is what are we telling using so for example at this may or may not have been the right thing but we got a bunch of comments about the Llewellyn portable and I wrote back to all of those folks and directed them to Hassan because he is the person above the principal and so for me that was the understanding of the org thing is like if you if you feel like you've gone to the principal and this hasn't resolved the next step is this person and you know this but that may not be the right thing to do but I was just like if you can't resolve it at the school then you go up you don't go from the principal to the board member where you go to the area director but like with something like compacted math oh your leadership team which is what works yeah I mean I want to be really clear here it's it's fine for us to direct people like again right it's just saying here's a person you can contact and just Hassan could have been looked up by any of those community members right and they would have contacted yeah so that's the I mean
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is that the right thing to do I've always been taught that you try to resolve it like down the chain closer to the thing but it should I have referred them to so we're in the leads on this I want to pull us back up again Julia what was your major concern here I don't have any objection to it but I'm just like I think it's unreasonable to ask me especially when I had like longevity in my job to like call Roseanne to say like I don't know who this is who is it so like I just want like the piece of paper that says if you get a question about this whether it's a lead solution like hey you go you up go up right next one and then give me the chart with people's email addresses so it's really easy to just thank you for writing you know here's the person you need to contact okay can can figure out is what what's the direction he wants to give to the board in terms of where so I'm agreeing with Julia that I thought I did the right thing but I may not have so it'd be nice to have some guidance of who do we call who do we refer people to in the org is it the principal supervisor is it the yes Chief academic officer I'm moving us on and so the other thing Andrew no no it's okay because like I mean I know we have 10 more pages so I'm just at 7 45. anything that should be approved Communications um that we should have the ability to forward it to staff what do you mean you guys need a little more detail okay somebody makes a complaint uh like a sexual harassment complaint or my student was um assaulted on a bus or um this you know staff person violated the ethics rules so for the districts protection it seems like we like there should be a way to to send those and maybe that's part of the chart like anything but what I'm concerned about is if we have like sending somebody whose child got assaulted on a bus um to let's talk or sure to Roseanne I think mandatory reporting things are legal that's a much more limited number I was confused why we wouldn't direct people to the executive staff of the district that's what we should that's great then that we just we just know that's what because it says that we're supposed to go to the superintendent or his designee yeah I I would like to if I can make a comment if it's okay I had my hand raised but I didn't know if uh nobody saw that you got to start yelling at people all right thank you no no problem um I think uh between uh with the elt we could kind of come back to this and let you know exactly what we uh decide as protocol what I do want to offer though is that um it is perfectly acceptable uh to forward um these things to the superintendent in some districts it goes to the superintendent or the chief of staff um and then uh it goes out accordingly or you could send it to the appropriate executive um uh person on the executive leadership team so for example the superintendent has two Deputy superintendents and one Deputy superintendent is over three four offices the other is over the other three four offices so it could and then from there we can disseminate but it doesn't have to be all senior staff it doesn't have to be um all staff it could be really a very limited um case staff the superintendent myself as Deputy over instruction School communities it could be um you know if we had a deputy over business and Ops and we also have a chief of staff we can keep it very limited uh but we could go back as an executive leadership team and kind of hash this through ourselves so that we could kind of give a little bit more uh support to the conversation and help the board to kind of help us all to come together with how it could flow as far as the questions thank you okay moving moving on um section four here uh I disagree with if community members send a communication all board members or Quorum an includes the board chair to violation violation vote means let the board chair will respond on behalf of all board members and include an explanation for why they were blind yeah we're all individually elected board members and each of you can respond to whoever the heck you want so I think we had all questions all right go to strike number four yeah um and then I was glad that we kept sort of the racial Equity lens language I think that was from our earlier protocols um but just making sure we're we're being really cognizant about who who has social capital and who communicates with us and um I think that's important communication board members and staff who do not report to the board
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um so board members will not initiate communication about business district with District staff except for the superintendent or designee I think we want to talk about that in a second um if contacted by District staff without the direction of the superintendent board members will solve the procedure about oh being contacted by a Community member um and I guess that's useful because we do hear from teachers and other employers throughout the organization can you Orient me again I must oh I'm sorry we're in section B under communication on uh one two and three um and then board members agree to communicate directly with the superintendent and or members of the leadership team when you have a substantive question or a significant concern is uh arises here do you want to talk about this you want me to talk yeah so um you know when we're I just I have a opinion as far as how to train a command should happen uh and when we're talking about communication between board members and staff that don't report to the board um I think the onus and the responsibility should be on the superintendent you know when we're having conversation or questions about District business that's the superintendent's job right it's not for him to uh designate to someone else now how he met was getting how he manages it is his his uh option right right however he meant is it but as a board you know we should be funneling all our questions about District business operations to the superintendent and then having him get back to us versus you know me calling Jonathan or me calling uh Dr Proctor or you know Dr Adams no my employee is the superintendent only and if his job to manage the information or to disseminate the information out and get back to me as far as the um response and so that's just my my thought process on this communication between board and staff and that to Julia's point about not knowing who to contact I mean that takes a guesswork out of it as well let's leave it to the superintendent to make that determination so is this Andrew where I should bring up the upper hand um I I don't know where I think that's sounds like it that's no that's a little bit later that's in the response it's in the next section of communication so I'm not trying to keep you free thank you for bringing it up but I think I think I think it's specifically yeah um it's in section four sort of whether we want to expand that so thoughts thoughts on on what Vice chair Hollins has raised well what I appreciate about what about your Holland is saying is if you really have a question that's important to you and you haven't got a response or I oftentimes will have no idea that you asked him right because unless it came to me there's no way for me to manage a response for you right and so it's for for me to figure out internally how I want to delegate coordinate that or traffic control it but my responsibility is to you the board member at last so you know and so we've been kind of in the interest of trying to keep open lines of communication with senior staff and board members try to keep it a little bit more fluid but reflecting back in hindsight it's like oftentimes then it creates situations where there isn't awareness among the team that there's an outstanding question out there yeah or or maybe it was forwarded to a few people and so nobody knows who's voted at all um let me ask Gary just to clarify a little bit if if I were to if I were to email uh Guadalupe a question about a student enrollment um in that scenario and I'd say yeah I got this question about student enrollment is it fine for for the superintendent to then say I'm gonna have Dr Adams contact you no is he should he should contact Dr Adam say hey however he does it as an example hey doctor I don't think this is a question from the board can't even answer this or not and then he scores it back or he can have yeah if I was just there for him to afford it back now he could forward the information he got from Dr Adams do you you know or however he wants to do some of that information but I think in order to keep everything streamlined and Alive it will happen if it comes to you to him and she comes from him to you that sounds like a lot of uh back and forth though rather than if you have a question you ask the superintendent the superintendent puts you in touch with you know Dr Adams and but I think the trade-off yeah no no he's not putting him in touch with Dr Adams he's having to get the information
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that he's turning it back to to them the chaos that we have now exactly what we were talking about not knowing not knowing if people are getting their needs met not knowing if people are communicating appropriately with your staff and we don't want director Hollins or any other book director yeah just Chase it down right yeah because like friends that Andrew is Guadalupe and Guadalupe said well can you respond back to him we'll do Andrew respond back to him you know so I think that in order to keep it clear however he gets information it's called Lupe's job to get it back to you I've seen two different ways that this can work I've seen the situation where I've received an email from a superintendent that would say you know Dr Adams please see the question from Vice chair Hollins hello please respond to him and copy me in the response yeah so that's what I was suggesting I've seen that work I've also seen where um board members contacted senior staff and the expectation was on the reply the board office and the superintendent's office were coming okay so I'm just I just want to offer those two experiences that I've had that both seem to work and and both I guess I was counting the number of emails back and forth right so we would do a little thinking internally about how to make sure it stays organized maybe I launch a new email that's distinct to the board where there's the new prioritize or maybe we launched the function on let's talk that's just distinct to the board and I mean there's a few ways to organize that but that's his responsibility no I agree I think the old I think the the the um I'm gonna agree I think all our questions should go to the superintendent I think maybe where I'm I'm I'm I'm struggling a little bit is is I also don't want the superintendent to be spending you know 40 hours a week on the phone with board members or emailing board members so I'm trying to think of like I think I think the question going to superintendent makes sense I think it's the superintendent's job to manage how those get answered and then if he says you know hey this is a pretty detailed question from director Scott Dr Adams can can you know and get back to me and say I'm gonna have Dr Adams call you right to walk you through this or or like you said forward the email and say you know copy me on the response I think that let me rephrase it a different way I think the communication from senior staff to the board is actually really helpful because these are the experts in in the room and like having that direct communication from them to us works I think it's when we go to them first that it causes somebody exactly I think it's both ways but see this is why but and I hear what you're saying but I think then you get back to that confusion piece of him not being looped in it man but he is but once again we're not managing that's for him to figure out you're trying to manage how he does it I would actually say you're trying to manage because you're saying he can't allow his senior no no no what I'm saying he can do with it however he was to manage oh okay yeah yeah no I'm not okay yeah I don't think they admit him I thought you were saying that senior staff shouldn't no no no I'm just giving my opinion but Gary just wants an answer from him yeah yeah I'm just saying it's his job to figure out how that however he wants to do it then that's fine but it's his job if Guadalupe direct senior staff to contact foreign Scott I mean to your point um it's for us to figure out knowing that we want the superintendent in schools you know like that is you know it is for for us he's going to assign us staff to think about how to support this right so but that's that's how I figured out exactly yeah yeah and a lot of time being the person to have to respond versus well if he chose to do that then I saw him I'm not I'm not saying he should want to direct him to do that what Dr Adams said which is like just the superintendent would say just copy me so I know it's been resolved however he wants to do it yeah my question is just going to him yes however he answers however he answers it's fine but that's his story so next section communication between members and staff so one correction here and number one the only staff members report directly Board of the superintendent and and odding staff so general counsel does not report to us I'll get rid of the rest of that stuff I'm sorry what no you're on C communication section c the communication so communication between board members and staff who report directly I just want to know the Auditors as well yeah just are the superintendent so it's not general counsel no not yet no I would get rid of the rest of this stuff in that section just not really relevant what do you mean the whole two and three foreign
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well it's number four that we're gonna we're gonna talk about it but but Amy I'm a little surprised because like number three number three contains like you know all requests you know should go to direct report of the designee which again yeah I mean we have to be a superintendent and then and then this gets to the you know timelines for responding which I think are important maybe it's two that you think is a little Superfluous right because I think that's just that's built in on my place I'm sorry what do you number two seems a little it's just it says it's appropriate for board members to meet with the superintendent that's kind of what it says and it's common for the board chair to me regularly but I mean that that's all built into other places no just number two because just number two this was done getting rid of number two okay and then number three I think there's some good stuff there and then number four Julia this is where any response to a question is a question or a question now admitted by a board member or a direct report to a direct report of the board must be shared with Bob warmers the weekly update this email.board members and I think what you mentioned earlier was you know is this just written information or is it other information yeah like talking to AJ he's like everything should be written and so I'll suddenly how I feel is there is this focus on hey you got a written response you need to share with everybody else but then there's all these like phone calls and meetings happened some of them initiated by staff like before board meetings like hey we want to make sure you're okay with everything information gets transmitted and that is not shared with anybody else and so my my sense is is whatever is applied to like the written rules should like also apply to you know I I call Dr Proctor and say I don't understand how this compacted math Works um I'd like to set up a 15-minute phone call because I've got a bunch of questions at it because there's something like we're going to vote on a curriculum at a board meeting so I get my questions answered and if it doesn't if staff doesn't then share it out to the rest of the board then you have the same situation that people yeah so I agree I'm going to make one addendum because I think you're not gonna have electric doctor I haven't you're just hold on a sec you're calling the superintendent to say I'm just saying I'm just I'm walking through the new protocols okay I don't think this one is we're talking about the superintendent or your leadership staff this is I think this one as far as directly to people who do work directly to the board superintendent and the auditor so that that's the only people we're talking about here yep yeah right have you guys done okay I just want to make think of that clear so that's why I'm just I'm clarifying thank you under the protocol under the under the protocols Julia's question about come back to math we'll go to the superintendent let's assume the superintendent says Dr Proctor could you call director from Edwards because she has questions about company you have that conversation I completely agree with you if if Dr Proctor is delivering new information to you that has not previously been provided with the board it's her job to report back to superintendent and say hey I had this conversation by the way I shared some stuff that hasn't previously gone out and I assumed the superintendent and he's fine if we want to document it is going to say great could you make sure that gets out to the rest of the board as well they're reacting to like Jonathan's statement and maybe you're going to amend it because now if everything's going to Guadalupe but I sometimes feel like hey it looks like they talked to everybody else on the board except for me um and like I submitted my questions because you know when especially when I was had a regular you know eight to six job I had to send my questions at night like I couldn't pick up the phone and call people um and so I sometimes feel like hey or hey like we're you need to round up the votes for something so we're going to call and just check in with people with people or new information came out that was shared in Roxanne's weekly one-on-one meetings that everybody else didn't have access to um and so whatever the system is it needs to be Equitable of like how that new information whether it's a phone call a meeting or a written question because actually the written question I mean AJ I say his his perspective was it all should be in writing because that like people have questions versus calling up you know the superintendent asking the question because then you have some clarity on what the question is and what the answer was and not in a game of telephone um so I I feel like there's um different standards right now for different methods of communications and I think we could have a standardized yeah so I think tonight's conversation in the way that we've been talking about might hopefully alleviate a lot of that so we've already agreed that if there's questions they're going into a logged q
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a so everyone's going to see them for Action items uh where there's questions and then we just finished talking about and then when there's other kinds of General inference or questions those would come to me you'll get a response um so the only question is are we distinguishing questions that are related to an action item on a board agenda from just a question you have in an area of interest that you got an answer to and then your support members feel like well that was pretty substantive stuff but maybe I'll share this out with everybody I read the staff member will but are we doing that for every question that the board may ask it's not related to a board regular meeting agenda item right and then the briefings are just another opportunity that coach staff especially tries to for directors before board meeting when we have a big topic and the information being shared is the same information being shared on our one-on-one with you like all of us should have one-on-ones with you where we have a chance to ask questions or bring up topics or hear from you right but I'm not cataloging this week when I met with Ailey we talked about these three things I mean things are different questions and so if you're not because it's specifically designed to avoid done those briefings like people are getting because different questions get answered and so people are getting are getting different information and so I again because I'm struggling though because it is a really important part of any government to do briefings with elected officials so how do you I mean do you have a proposal I think you're right like I would I would amend this to say any response to a question or request whether written or verbal that is submitted by a board membership report I think I think I think you're right to capture those things but I I don't go so far as to say that we shouldn't be doing staff briefings because the staff briefing with one board member may have a different conversation with another that's I'm not saying they shouldn't happen what I'm saying is everybody should get the same information so if people have the same information okay but you in those briefings yeah people ask questions and they get answers but you're getting just what you need because you ask your questions in your session you get what you need the whole the whole issue here is like everybody have if everybody having the same substantive information I'm talking about little like minor immaterial questions I'm talking about like a big you know a big question like hey Herman asked this question the weekly briefing that you know about something related to North Portland that I wouldn't have any idea about like hey how's this going to impact you know Roosevelt because it's got a different enrollment or CTE program it's like if it's something related to that's going to go back to related to something we're going to vote on I would think everybody should get that information because because it's relevant Roseanne will often say to me I think Andrew you're on Mondays and who else is on Mondays with you are you Gary I can't remember but at one point she would be like oh Gary asked this really great question in their briefing like she would do some of that so maybe we ask that whoever's doing the briefings could capture any substantive questions and share them with the full yeah and I think that's the way to do it I just said yeah but I don't I don't think for example on like things that we're not voting on that's like a totally different topic and I do think that then you have the standard of like how much time is this like do you really need to know the details of contacted math because we're not actually going to vote on it or versus hey we're going to vote on this curriculum adoption and I don't understand I don't understand it okay comment about this I know we're over time but so with public Contracting when um contractors come to like the zoo to do a walk through of the animal cages in order to bid on it and questions come up from different contractors see it's the questions someone takes all those questions down and a memo gets sent out to everyone that showed up at that you know the scary everyone that showed up at that meeting gets the same whether it was their question or not so it sounds like we need to I'm going to come back to any response to a question or request whether written or verbal that is submitted by a board member to a direct report must be shared with all board members I think that captures it right yeah yep okay yes yep yes so so we just need a question any response to a question or request whether it's a briefing substance an agenda item or it's just a one-on-one I think it should just be from a Humanities Humane standpoint just things related to this meeting and then at the discretion of the you know the superintendent otherwise because I do too because we all should I mean agenda intermediate agenda items will be in the running q a log everybody will see those whether they're formally submitted and I'm hearing that fast in a briefing or whatever and then I heard for any small
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group board briefings that notes would be captured and shared out at the end of those briefings summarizing and then the individual q and A's that are just front of the middle have a question about this or that any comments on the rest of this section I'm eating yes okay request for information or decision making so section actually why are we removing board members need to adequate time to review materials um it's under number six I mean sometimes like I want to be super reminiscent of like what a passing of Staff but I also think sorry which section in the communication section underneath number six it's um well it's not on your if you have the red line version it's not there anymore I did foreign it's under the communication section and it's I have the redline version that's why I can still see it and it says what again it says board members need adequate time to review materials before meetings of the board and that would be like executive sessions everything right isn't that captured in the the whole time conception well only if we're considering it for all meetings because we haven't set a schedule for work session right but like we talked about about an hour ago there will be a timeline for the board meetings and then a timeline for work sessions they make it differ but we'll have clear timelines for each response for everything there is because I feel like sometimes it's like wow that was a lot of work and it just all gets pushed off and it's like hey now all that work of this this building then you know gets funneled into board members to look at it and to me that's part of the represent you know also records you know recognizing staff needs time but also just a statement of board members anyway it's important to me because I feel like sometimes it's like hey you got the information it's like yeah but I have you know exit work and I could never look at something that you sent um right but I think that's solved by by the time by adopting time to see the the previous draft or the current draft doesn't have it so I guess I'll want to just hold on to that until I see whatever the new current draft you have in front of you has the timelines right the 12 days eight days five days four but does that apply to for example going into an executive session on bargaining no okay because I don't think we can come out of a session on bargaining and brief us I mean unless we wait 12 days for it well what I okay I'll just speaking for myself by going to a meeting like and being like okay we need your decision on something and now we're going to put it up on what's your suggestion for the Cardinals leaving in the statement that's currently in here board members need adequate time to review materials before enemies the boarding materials should not arrive you should not arrive or be changed late in the process so I'm just but it's pretty subjective what was in there before what's adequate it's adequate two hours 12 hours it would be overly prescriptive but I think it's important right I mean because because it's been in there and and and and consistently you know we show up on meetings at and there are things that are brand new agenda or like we're just seven days we're seeing a presentation for the first like a PowerPoint for the first first time you can't make decisions in executive session anyway right right isn't that but we're a lot of times asked to set direction right and you know I don't think we do our best best work on the Fly and I may be asking you a question that's on like slide 10 but you know I didn't know it was on slide 10. I actually think the subjective standard has a place there for those kinds of issues so there are some that puts a professional puts professional judgment on the part of staff to say if we have these three days in advance we can send them out but if the meeting with Pat just happened and we need a bargaining update in the last 36 hours we'll do it as quickly as we can to get you but I mean there is some give in terms of how much in advance of a meeting the substance actually exists and so there I do think and that should have enough time is that but I and I also still consistently go to meetings where it's like and I'm usually texting Roseanne that's like hey I've never seen that presentation before like where is it and sometimes that PowerPoint is just a distilled pre version of the documents that have gone out that's for the public to see and sometimes it's not but when it when it is those those I don't I don't know I I maybe I'm not very clear maybe I'm just tired I I we should level set expectations and staff should be candid about capability to have all presentations that are going to be in meetings done several days in advance it's just not
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how the data and the presentations come together and I I look to my colleagues here about whether we have either substance or capability to do it that many days in advance for the formal presentation that's that's largely for the public to be able to absorb complex information in in a PowerPoint form which is different than complex materials and the paragraphs and the charts and the data that distilled version it usually is the last thing that we develop for those meetings and that's why it comes in late and I we should have we should level seven on that because I think we do have a disconnect so we don't want to make busy work so in this section and I don't make most of them so I mean this is a good segue into section five because a lot of some of this stuff maybe I missed this in four and five it refers to a weekly update I didn't know if we struck that or if it's referring to something more leadership Was preparing or is that a new expectation for super it is a new expectation I think it shows up a little bit earlier in the protocols um that that communication that there will be a regular weekly update answering the Q a um answering I believe it goes back I'd have to go back and find it in there I think it goes back to um the timelines around board meetings so the Q a around questions related to board agenda items is one thing but capturing questions and Reporting background weekly that's a different thing it um it sounds like there is a Unwritten practice is happening that I've seen in another District where the superintendent sent a weekly update every week to the board and it sounds like it's behind all of this it's that practice going on on an ongoing basis so there's certain things that don't get answered at the moment but go into that next weekly update but I don't know if that's new or not we all have documents superintendent I think this is an area where how you want to communicate out okay on a regular basis I think I think what you're hearing from the board is a desire to have a regular can we just deliver that the responses to the questions are going directly to the director of who asked it no I think that's really key so any response to a question or request is written by board larger direct report must be shared with all board members that's part of that as part of that update can we just put a period there any question response or any question or request to submitted by a board member to a direct report of the board must be shared with all board members period and then leave it up if you're going to determine how that shares whether it's in the weekly the update or I'm fine with that and then and and that's in it's only questions related to board like voting like voting that's what I was asking okay so that's some yeah so that particular section which has generated a lot of discussion any response to a question or request whether written or verbal that is related to an upcoming agenda item uh that is submitted by a board member to a direct report of the board must be shared with all board members yeah those will be transparently shared and we're including questions that were verbally asked either written or verbal that I'm aware of yeah I think we had this is I think what Gary's get into is like you're it's your responsibility to tell staff if you get contacted by a board member asking you about an agenda item that says this is a substantive question not like a formatting or like I didn't quite understand how that chart worked or something but like a substantive question but the board's not going to be doing that pardon but you're you're going to be the person answering those questions not the only question was questions coming to me that are related to court agendas are captured in the Q a law right versus every day running the world questions that maybe aren't an agenda item those are those are also being distributed okay so so there's going to be no that's what I thought we are we are down seven rabbit holes and I guess I really want to pull us back too I want to pull us back to what is the problem we're trying to solve and what are the questions that are remaining but this is a really important question so I like I heard one thing from Jonathan about senior staff and relationships with board members which implies there's conversations and information being shared back and forth and so but if we're doing the model that everything goes through Guadalupe there aren't any of those other things during this one during the 101
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so we canceled those one-on-ones okay but there's there's more briefings in the model are we using because it's kind of like well we're going to use everything's going to go Guadalupe except for when there's like weekly briefings or yeah pardon everything's going to Guadalupe he made he may direct staff get back to us written verbal he there and you know maybe something in conversation with board leadership we say oh you know what we're going to have staff do briefings with individual board members like all those things maybe still happen but it's decision okay so Jonathan you're okay because you articulated something different about what but this is an event question we're agreeing to mama said it ain't what Jonathan what we tell who directs him to do that I honestly don't remember yeah these are going to get written and distributed again so like we're not deciding tonight what's gonna happen we're deciding tonight what's going to be written in the protocol at least everyone's agreeing that we're going to share information now can we can we can we move against this concern that you want to make sure that all board members have Equitable access to the same information I think it's equal access to the same information so yeah this is something too and but I think that's the problem we're trying to solve and I I hope we've been able to do that and like Andrew said these will come back so we can all take a look and then we can figure out if our new systems are working yeah does everyone have their say on this please can I move on absolutely thank you um section number six request for information and decision making providing documents to the board in review and Advance meetings what we're just talking about um so this gets to the agenda and again if we're moving towards a once a month meeting I think we can do this the agenda will be done 14 days in advance notes from a Genus setting will be sent out to the entire board by the board office but um again I think we're also talking about the board chair communicating um about specific decisions capturing that here um and then there's your reports of student representative and superintendent By Ernie so officially in the protocols uh the majority of items that require board action will be first reviewed in a board committee meeting an executive session or a board meeting so again I guess things that gets back I I like the language majority because it allows the possibility that it doesn't but I think but if people want a different word there I don't know where are you I'm in section 5a3 a clean versions um long agenda sets items well that's what we do now for the most part I think this is existing language it is existing language it's just like not necessarily always existing most of the time okay so number four staff and the superintendent will have the board book and any sporting documentation available at least four days prior to the board meeting so again this is getting back to we go through all our q a uh answers back and then sort of again pencils down four days prior to the board meeting um information gets provided in board book do we need that though because we've already laid out I think this is just saying this is when the materials are I mean this is kind of more of a public thing I mean it's available in well now that this protocol requires that agenda items to be 12 days in advance to the public that's what it says it's two board members 12 days in advance no it's I'm pretty sure it says it's both the superintendent will provide a draft agenda to the public and all appropriate supporting documents at least 12 days prior to the regular appointment where's that I'm reading section it's it's in the 12 days like that a draft agenda the public oh and all appropriate sporting documentation okay I was reading the first sentence just says we draft and designed a calendar that has all so deadlines it'll be clear but I think given that you're right we can strike for as it is be a hold over um here we're getting into PowerPoints um if PowerPoint presentation is given us by staff during a board meeting it will be included in the board packet with the understanding there may be changes it's final board presentation any changes will be noted for the board copies of final materials and presentations will be posted as part of the many materials does anyone object to that no no I don't either I think this isn't happening it's done it's great okay but he says PowerPoints can change
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and it will be noted okay and it will be noted and which is when I'm looking at it when I'm looking at something that's like hey I have like I printed this the day that you sent the board packet and I'm looking at a different PowerPoint presentation numbers can we know substantive changes versus grammatical or Fort Smithy a script nurse scriveness no you changed the picture I want to know for example I I agree like those are fine but like for example if you change the order of the slides sometimes if you've like looked at the slides in advance a lot of questions and it's like hey what happened to that slide or like I had a question but now like it's not the order so just so if you think about people some people reviewing stuff in advance and like what should what should we know that's like substantively that could be order or material like numbers changing so I'm going to add any substantive changes versus like we changed the picture of Guadalupe and which school or number six for contracts listed uh staff will provide memos the actual contract will be available memorable so okay any further questions on this section can we do a quick question number five can we limit the how many pages a PowerPoint needs to be you can do anything we want for the board but I think that's a staff that's the superintendent yeah that's his no no I'm not saying with gold in those five to put whatever they want in a five times because that I think and I know some stuff will need to be more but a lot of the size we get that I've noticed so far is a lot of us is I get it but if I'm coming at the end of the day and I'm all day I don't need all the fluff stuff all the time sometimes it's great but that doesn't but I think I think people can say what they need to say within five slides if we're going by if we're going by with at the retreat we talked about those three things that we're supposed to be accomplishing as a board for coming from a government standpoint as far as what are the inputs what are the out uh outcomes outputs what other outputs I think they can do that within five or six years I think we need to trust our staff yeah that's my opinion yeah no no bye already I was like oh I'm sorry um you're the only one who should be talking right um I just think that like but also I going back to like we talked about this like a while ago but mainly the PowerPoint presentations are usually for like the community so we get like the memo and you know we didn't have time to read it and under this new schedule well you'll have even more time to read it so I think that like I think we should just leave it down to the description stuff oh so I like all the picture slides I I want to be working on making all of mine briefer yeah I want to leave it up to staff you've heard of some people I wanna I wanna leave it up to staff but I actually like it I like the idea you're setting forward which is that it should be brief yeah I don't disagree a 10 to 12 minute PowerPoint presentation generally on the topic you know that's five or six slides two minutes a piece some things will be brief there will be some more in depth that's that should be the norm um the next section of community protocols we talked about pretty extensively at The Retreat um most committees have done a good job of following up it is it is pretty prescriptive and I think this is one of those issues I'll be honest I have not followed up with each committee chair to sort of say you know do we have your deliverables in the dates and all the rest of that um any any objections to what's in here so one of the things and this is part of hard things here is um if say we're going to roll this over for 23 24. it means like the first work that the the full Board needs to do is agree on what we want to do during the year and the work plan because these a B and C are all dependent upon the the board was moving on its agenda and then then the chair is like basically orchestrating what the full board has decided it's going to be its agenda and so in this case like we didn't have a long discussion at The Retreat really very much about the the work plan so thinking about like that so it seems like a should be actually the full board actually it's so it's in here somewhere the full board setting the agenda and then underneath that like and here's how the chair helps manage that but it's versus like the chair just telling cheers Korean shares what to do I forget where the
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uh yeah it's back in section two the board will align us work with the board of opticals and guard rails um there's a little bit before that about it when the chair requires committee members to or committee chairs so it's it's so it seems like loading that up at the beginning and then these other people the other pieces are going underneath that okay let me let me see what we can do there for me I felt like we should have um for this we could have had more for the different committees looking at the structure that we've been talking about how does this the the student involvement be with the student Focus you know like what it what is your committee what role is your committee playing in in student focused work because that's what if we're spending half our time focusing on what student focused and then the other is the residual what's left over then I think there needs to be a clear defined uh like this is how from and I'm gonna use me because I only like to talk about me because I know all y'all got y'all stuff together me on the other hand I'm weird and so from a from a uh alternative in charter schools how are you making sure that half of the time is focused on student achievement student you know I'm saying what students are doing how they're how their how their needs are being met and then the other half of the time we can talk about um Charter School business but then what are those elements from the um student achievement from the benchmarking how does that tie in with Dr Adams and and his reporting how are we gauging where those numbers are going up and down at who do I talk to about those numbers and that so if half of our work is going to be around that then coming into this now by making this shift I need time to set that set like this this is what we're going this is how I'm going to establish deliverables this is how I'm going to to go about looking at the data finding out what it is that we need to be talking about what it is we need to be gauging otherwise I'm trying to do I'm trying to do the soup's job you know it's like and that's what I've been asking myself like how much it is how much of what I'm doing and and again this is just me I don't know about everybody else how much of what I'm doing within the within the committee is my job versus the suits job right and so because that's what we had to ask ourselves if it's if it's my job like board work or super and that's what I'm that's what I'm trying to gauge honestly as we're trying to think because I don't want to do his job I'm not good at it I'm only good at mine [Laughter] have we decided only to find their outlined on our website like audit policy uh Charter and also like those like core ones that have won the P one of the members chairs are our committees or is it like the kind of the broader thing that we discussed at The Retreat which is like anything that only the board can resolve is it was a legally required discussion yeah because technically like District student council has like a policy so we can only be resolved by the board so do I need to be getting them to write deliverables for us and would we get dissolved we don't do that yeah okay I would put students yes we're dissolving you that's terrible and I think Herman what I hear you saying is as we adjust right like this there's a lot right you don't need to given that time right yes you know to make that adjustment and again thinking about if we get these protocols in place for next year it might be a little bit clearer 100 and and I I really feel like that if we're using this year as like what we say the the pilot year then it's really causing us to at least for me anyway ask the question of why why are we trying to hold on to something so tightly that we need to have a looser grip on and you know what I mean and so like why am I so locked in on I gotta have this this community I gotta have this thing when really do I really have to I mean is it is it really necessary and am I or am I holding on to it because it makes me feel better versus it actually you know I'm saying it's substantive for moving our needle so I'm that's what I'm asking myself that's what I'm dealing with and so okay I think that's what came out of our Retreat you know saying these are the deliverables the deliverables are directly related to our board goals you know if you're contemplating doing stuff that doesn't fit that that's not the work of this community um last section it's 8 45 wow um
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really prescription that the chair of the committee is immediately removed I think about policy development for instance and then there are other deliverables and other committees where I think it's actually a strategic or thoughtful piece today we need more engagement so the policy we promise on a certain day is actually going to be later because we want to get more feedback I mean not all strategic work fits in that little box and there's a balance but that's a pretty Draconian remedy if you really mean it and I haven't heard any discussion about it yeah no and and this came up I mean I don't know if AJ is watching or not I I I understand exactly where he's coming from on this but I agree with you that um it's just not the way real life Works here's here's where it didn't bother me is that you know if money fails reduces deliverable by the assigned due date but that assigned due date can be adjusted right so I saw it as a little bit of a loophole right so if Haley says I'm going to have his policy out by January 1 and on December you know well 25th you'll be busy but you know on the 20th you know Haley says we're not going to make it by December 1. you're like January 1. then the question is did we just revise that today and now the due date is going to be you know is going to be applied um you know like who who it might harm would the board be more comfortable I mean again the reason why it's there is is so that our communities don't just kind of go through the year as frankly as they often have like oh what do you know we got a committee meeting we better come up with an agenda we better figure out what to do in our Wheels you know and spin our wheels so this is really designed to get a job to do do the job be done with it okay but if but if the board wants to some of this language removed I'd rather not working it strikes me is like in this world as like punitive based system it's like well we're going to remove you as committee chair and it's like what if it wasn't the committee chair that delayed things or they didn't move things um and like I say I I think it will it will change the Dynamics because it will be it will be hard to not apply it somewhat subjectively because the chair actually doesn't come to all the committee meetings to know like why something didn't move or why you know it's like maybe staff raised a really significant concern or like hey everybody felt like we haven't heard from the right people yet um so to me I think it maybe add something about Communications because like you said you can you can shift some of the stuff but let's So Soft maybe we could talk about a different remedy because Gary's getting anxious and when Gary gets anxious yeah I'm worried about you over there a few more minutes the last section turns I have very mixed feelings about this I think it's important that we have we and I say we I mean the board as an entity have the ability to address really inappropriate behavior I also think this is just very lengthy and prescriptive um and I don't want to again I guess I'm curious what other board members think about this I think this is something that should we should be able to address in like one parent so have something but maybe shorter and simpler other thoughts um I would create a threshold um and I guess I'm gonna maybe trying to find what you said really serious egregious Behavior like violations of Law and ethics rules um like where there's a subjective standard or I'm sorry uh like objectives more objective standard um because I mean there are cases where that that would be the case and you know my 20 years on the board we've had over in jail before we've had you know committee and and so it seems like yeah board members in jail apparently yeah we'll talk about another time and it's the question is like is it here's my question um how to make it like less if it is really if you're like hey we can't remove this person like that we so here's so there's a jail term okay so here's the question on this this is designed this is designed to be for board members who violate the protocols right that's why it's in the programs right because so I think the question is and but I don't want to put words in your mouth what I think I hear you saying is violating the protocols should not have anything in here actually like law it's much broader than that if a board member believes another board member has
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violated the conflict of interest rules board rules and procedures board policy state or federal law it's responsible sure okay you're right it's broader But it includes board protocols yeah so well well again I would like let me let me give an example board protocols is our energy not an exercise you can always use me as the example well no I was I was just going to say what if um what if I decide this you can go no no no we want to know because we talked about board members in jail does this um process also yes if you go to jail you're out what it looks like for a climate protest she went to jail anyways like I'm I'm really hoping not to go to jail in like the next year but um if like do I just go through the same process like board member raise concerns about me I'm taken to one of my papers and I just follow this protocol yeah because also the ethics codes apply to me differently than they do to you guys I did actually reach out to the ethics people and like ask them about it just because I'm not like um a publicly elected official yeah so I just have concerns about like maybe just throwing a little caveat thing being like just remember not everything applies to me and then also I have bylaws and a board policy that like pertain to my role yeah so also being cognizant that those things apply to me in all yeah great yeah um let's include something that speaks directly to us too just having something I think just to be I'll just I'll put myself an example what if I um what if I start uh contacting all the vegetables in the district um and telling them exactly how I think they should produce and um and you know well let's say I'm not chair and so the leadership at the time says uh you can't do that that's like a that's like a vial you're not allowed to contact and I said I don't really care I'm just gonna do it that's not a violation of law not a violation of policy it's not a violation of Ethics do we as a board want to have an ability for a board member that says I'm going to do it that's my job I know how to run these schools I'm going to tell those those principals how to run their schools do we want to have an ability to Center that yes how can you think ask a question Center through a vote so what do that mean do that mean again the way AJ lays it out they become a centered board member and they lose so and we can decide they they don't lose their vote because we can't take that away from right but they could lose access to Roseanne they could lose access to the superintendent senior staff they could lose access to any training or development they don't get to go to conferences they don't get things along those lines and what AJ would say I think this sounds a little weird but you know he did it in his district they would be introduced as censure board member anderschka thank you I guess for me the only thing is if you have somebody who's been that blatant anyway don't matter to him anyway so I don't that's why I got to pay for some meal or so I don't get to go to if I'm gonna be in that Clayton it's not a real concept he's already he already doesn't care I eat before I come right I'm just trying to figure out is there something legally we can do to if we're going to send to somebody up here do we not let them talk at the board meeting yes they can they can be not recognized I'm not recognized I don't mean they can't speak we don't recognize you can still talk yeah but if you're disruptive I mean you could be all right that's what I would want to know what's the real consequences of of doing something and this is presuming that we've done all these other steps we've done all the mitigation steps so now if I'm here with Gary saying now in life what that means we've got I've tried to talk to you a couple of us have tried to talk to you we've gone through all these pieces and you still blatantly said man I don't care about none of that I'm gonna do what I want to do because this is Herman's world no because I was elected yes that we can't do anything right I mean I will say that most boards have a center mechanism yeah does that means that's why I want to get clear so when we say censure that means that we have the board meeting and I can't speak on the topic like my mic is if muted if if the chair decides not to recognize essential board member to be really clear I don't have to recognize anybody right um I don't think I yeah but my question what do that mean like I
02h 30m 00s
mean I don't get to speak like my mic is muted but that's what I want to know what does that mean I mean it could again I think that's something I mean I do a lot of time he got there I'm praying that we've had several conversations yeah I just want to make sure that what we're doing is going to be sometimes I'm actually real action that we can take versus just putting some out there but I also want to be really worse we're limited in our power right right things we can do but we cannot remove somebody we can't keep them from voting um you know so so so the I think what I'm well actually I'm not here I'm going to suggest what Amy said I think keeping something in here but simplifying this um but we may try and do I really like the number one I really like the first sentence bullet point just saying what is the purpose of this and sort of the intention is to be in right relationship with one another and to do so in a restorative manner I really appreciate that as the foundation that this isn't about so this is about resolving C1 C1 C General board member concerns about the performance of other members should model the district's beliefs and restorative practices by attempting to stress the manner in a non-public healing manner this is the intention of the following steps to follow a graduated approach to Performance concerns in the event a village illegal activity board members should confer with the district's legal counsel to determine if this process is most appropriate or if an alternative process would be more appropriate I really like that for the next rounding place I think what those steps then look like are a bit prescriptive um but I do like the idea of like one-on-one and then maybe you know bring a buddy and then yeah but like get rid of all the verbiage just like yeah yeah it could be a lot simpler yeah and I've only spent too much time on this because we're never yeah I guess the only thing I always wanted to say is I don't know ignorance back to these protocols yeah that these protocols have been adopted by the board so that we um you know we all agree that we will abide by these protocols and so having some kind of mechanism like this is necessary when people uh you know don't abide by these protocols that we've adopted and even if we adopt them like five to two or something another tentative board governance is that you know once a decision has been made by the full board you abide by that decision even if you were at the center okay um Roseanne told me she said there's no way you're going to get through this an hour and a half I said no Roseanne trust me trust me this board there trust me you can do it an hour and a half here we have three hours in any final comments no yes I think they need to expire it on June 30th and be re-reviewed and adopted by because every board I agree no and you know if you say we have one new board member or four new board members everybody needs to understand them because I think then it's like hey I didn't know that was the rule I do think that's a really important like grounding as it goes back to the onboarding is like if these are the rules we're going to expect people doing abide by and we're gonna have you know some punitive mechanisms in here and just like here's how we do our work then we need to be adopted by every because every board is different because I I've never seen when you haven't had a rotation off a board yeah I think I think it's a really good idea I hope it doesn't become normal practice to to revise them significantly every year because that'll just take up a ton of time performance evaluation keep it but I think your point of each sport adopted every every board is different right so I think it should expire I'm sure it's the pilot too like I mean I would expect like Steph would have some input um maybe about like the change done I want to uh this wasn't addressed under performance concerns about seven eight two this is about any staff member district who doesn't other than the Auditors and this superintendent um and it suggests that uh it allows for board members to speak publicly about concerns performance it doesn't do that in the context of all the other public discussions about performance it doesn't have the language in there about restorative practices or activity address the matter in other ways it just goes straight into as soon as you've talked to the superintendent then you can talk about the performance concern publicly I don't know I can't think of any situation when that would be appropriate or productive um or fully informed so I I would ask that that be entirely number two get
02h 35m 00s
accused of some due process violations yeah yes yeah fair enough well do we wanna just a query about that it's about numerals number two so there could be a discussion about a process that as long as it's about the process versus about a stock performance that you know there are going to be conversations about it in public I mean I think this is framed by 7a1 which is such concerns that board members can raise must be limited to actions which are could be illegal or it could be violation support policy so I don't I think two isn't broader than that yeah so when you talk about concerns of the program or a function I think that's a difference so like versus saying in a meeting like so and so I think like violated vote so do we just are we just are we striking to or are we are we how about above concerns probably about above concerns I guess here's what here's my question if we take it out then we're actually taking out a Prohibition that board members shouldn't talk about well you can rewrite it to say board members may not speak publicly about concerns the staff performance period we say it to public you can just take out without leaving the steps above so I'm going to pick up on Julia's I'm going to pick up on Julia's point though here what if we had an illegal you know uh uh or substantiated you know um illegal Behavior by a teacher that if we just say we can't speak publicly about that and it's public right it's in the paper I I don't think you can restrict board members for talking about that or I don't think we should right sure that's not the Restriction here that's it's not even close to it I think it is isn't it I mean if we write it to say no or it could be illegal if they've been found to be illegal then I think that's a different stand a substantially different standard than what's up here I anybody can in fact we daily get allegations uh of misconduct what kind of District are we running what's this oh my God this is a bunch of Hoagies running around so what's your recommendations that it be removed that that so if you don't have no board member may speak publicly about conservatives you could you could edit the two bullet points about um in regarding you could do that I think if you take it out 781 speaks to when it has a like when I become concerned the first place I go is the superintendent right and if you take that if you take two out altogether I don't think that Ty's board members hands of talking about things that are in the paper it also doesn't set up it I think I think we just want to be clear if you get arrested because you've been touching people you ain't supposed to be touching I get to say something yeah we get to talk about Mitch Whitehurst right because that is it and we talked about it right but you know as my lawyer now because you got you got your legal hat on I'ma say something yeah and and if we're I I just don't know that you need to say you may not or you may if you've done these things I think I read 7a1 to talk about where do you take your concerns when you have them you take them to the superintendent so if you get rid of two altogether that addresses the issue right because this is what you're supposed to do this is what you're supposed to do and then you have I mean it's it doesn't address whether or not board members should be talking about individual staff members so I can't call a press release correct okay I would just say I think it's just want to be clear board members can talk about process or like the process that didn't happen um and that's not talking about I mean it it is because somebody actually was involved in it but that's very different than saying so-and-so didn't do their job so and so did something that possibly could be illegal or possibly a violation that's what you can't do that's what you shouldn't do okay but when you end the sentence where you said you should have it ended that's actually
02h 40m 00s
yes because if you add on if you say no board members I speak publicly about concerns with staff performance you know because they could be the legal for violations it's 903. work on some language thank you any other comments thoughts thank you okay uh okay uh good uh sorry I I'm really really sorry I just have one really quick thing so District student council we have a policy with that policy were assigned to staff liaison to the district um just putting that out there I don't Yan is doing a great job I'm just wondering whether if DSC members or I have concerns about that staff member our policy is very limited in terms of what a violation so I'm wondering do I just report any concerns directly to you and because that's something I can just go put in my violence it does I don't think it needs being here I'm just wondering because I think so I run the I run the District student council under our board policy that like is my policy because it has everything that I do as the student representative it also has everything that our staff liaison which we get assigned the superintendent assigns someone to our group I'm wondering if I don't if I have a concern that is not necessary necessarily something that they did that was illegal and not necessarily something that was a violation of our policy but is a relationship issue should I report that to you and I should put that in our bylaws no I don't think you need to put it anymore okay yeah interesting yeah thanks to the conversation everybody's

Sources

PPS Board of Education, BoardBook Public View, https://meetings.boardbook.org/Public/Organization/915 (accessed: 2023-01-25T21:27:49.720701Z)
PPS Communications, "Board of Education" (YouTube playlist), https://www.youtube.com/playlist?list=PL8CC942A46270A16E (accessed: 2023-10-10T04:10:04.879786Z)
PPS Communications, "PPS Board of Education Meetings" (YouTube playlist), https://www.youtube.com/playlist?list=PLbZtlBHJZmkdC_tt72iEiQXsgBxAQRwtM (accessed: 2023-10-14T01:02:33.351363Z)
PPS Board of Education, PPS Board of Education - Full Board Meetings (YouTube playlist), https://www.youtube.com/playlist?list=PLk0IYRijyKDW0GVGkV4xIiOAc-j4KVdFh (accessed: 2023-10-11T05:43:28.081119Z)

2022-11-01 PPS School Board Work Session

Documents / Media

Notices/Agendas

Materials

Minutes

Transcripts

Event 1: PPS Board of Education Work Session - 11/01/2022

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