2022-05-11 PPS School Board Policy Committee Meeting

From SunshinePPS Wiki
District Portland Public Schools
Date 2022-05-11
Time 16:00:00
Venue BESC Windows Room
Meeting Type committee
Directors Present missing
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Event 1: 5/11/22 Board of Education's Policy Committee

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[Music]
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did you say 5 15.
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i said 5 o'clock i watched
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a green say he was hopping in i don't
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see him so okay well i want to go ahead
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and get started okay um i am going to liberties with the i'm not avoiding you i just need power oh i thought you meant like [Laughter] so now i'm just used to having a big guy and i was like so cramped oh my i was going to accuse you of stealing michelle's thing that she couldn't find just as a joke but i didn't i didn't know if it would play off this money so i didn't say it but she's like i can't find it like julia probably took it i have kind of my i know but you don't have a packet anymore i know so it's less likely to steal um so just in terms of what i really want to make sure that we um have michelle part of is um so i'm going to i'm going to start with item number three the racial equity policies um which is just set aside 10 minutes for that and then i do want to have a brief on the record discussion about the crime climate crisis committee application and this committee is not approving it or anything so um it's not like we have a vote but um i think michelle um once you have um laid in any edits or comments you have i think everybody will have weighed in so we should we should be able to get it to a final and then get it moving out to all of the constituencies we'd like to um so i want to cover that while you're on and also um in the order and then the parent fundraising um jonathan and i have an update and then the citizen involvement and then everything else um so we'll see if we can get that done do you are you comfortable starting off with um sort of what you the update you want to give the committee on the racial equity policies review so about a month or two ago i can't remember um i shared that i wanted to look at our racial equity policy and see if it could be strengthened i did that because i got some free help in doing so from an educational consultant and another school district outside of atlanta a school board member outside of atlanta that are part of the school board partners network and um you shared with me the suite of uh policies our racial educational policy our policies around um hate speech and um we combed the three of us combed through those racial equity policies and the finding was um not surprising that our policies were very strong
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where we could improve is in actually um one of the policies i believe it's the racial educational policy asks uh for or requires an annual update from the superintendent and so you know we've been in the pandemic mode for a couple of years and we haven't done that um but good news we're going to have it by the end of this year so it's our policies are strong and stronger than in many districts that are within school board partners network um and we need um to enforce our own policies so and michelle would you say this year is that this calendar year or this school year this school year i believe um in a um i just saw it today and roseanne can confirm this it's either in may or june one of our meetings because we're trying to do it uh june great thank you rosanne and i think we should just put a fine point on the statement that you made that our policies are strong so really how do we live them celebrate yeah and and we need to we need to enforce them just amongst ourselves or hold ourselves accountable for for the uh for the enforcement so um i'm wondering although it's not a policy that would go to the full board but whether you and obviously you can do this as the chair um but whether you want to share that with the full board think it might be um at the meeting it sounds like that'll be in june i i don't know if it'll be the first or second we're still trying to slot uh things in i'll i'll just open with what i learned um in looking through those policies if that's okay okay yeah that's that's a nice word but it'll tie in nicely with um the superintendent's update any um daily that's great michelle thank you for that update any questions awesome well i like those agenda items um speaking of speaking of reports there where that's yes which reports um well we have a couple policies that require anna reports one the complaining policy and is there are there others rachel probably would know this who i know was the complaint policy the original educational equity policy the the climate policy does also what once we get on a cycle i know we didn't have the complaint um uh update or report last year we tend to do it when we have the data through the end of the year so we would do it until after the year is over because anyway the calendar year no the school year so june 30. okay we would do it we would have the date the complete data set by june 30. so it should come within 30 to 16 so the second august yeah i mean i don't think this would be super interesting i mean i i don't they don't either any other questions and jonathan i don't need to speak on behalf of your team so uh you're you're here but i the policy does require that i appreciate it okay um so the next uh michelle would you like us to go to the climate application or should we go to a different topic you're on you yeah it took me a minute to unmute um i'm working on it right now in the meeting so i can have a turn it in and get it get it off my desk i'm just reviewing it and where i see an opportunity to make an edit i'll do so and i'll let you know verbally when i'm done okay uh let me talk about it briefly roseanne was danny um well that danny i was like danny with the y but so i know michelle's looking at that but jonathan i guess my question for you is is has danny looked at your version i do not know i i made the edits uh
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yesterday afternoon so i you know i don't know okay can i can i as i'm looking at this right now in the meeting i just want to point out one thing just i want to be um i want to contribute something meaningful so when we're asking about expertise we have like architecture education and business um but what we really want to get from a diverse um group of stakeholders is we we want to know their lived experience so i've added lived experience even though it's not a profession because it'll i i think i think people we want to hear lived experience you know we want to hear uh from people that maybe they're not an architect or a or a business person but they grew up on an island um with rising rising sea levels so we we absolutely want to hear from people those frontline communities that might not have these like expertise areas absolutely no i i i i appreciate that uh and i'm not jonathan i know you know this no no no i know but i but i think i think naming it is important to make sure that it's reflected in there so i i totally hear you and i'll make sure that that that is reflected but again i appreciate your your you making some notes on there um so that we we can capture that yeah it's my pleasure just just a process standpoint jonathan uh maybe after michelle finished drops in her comments um any changes she has then we can run it back through make sure that danny with the danny cage um is okay with it and then um we'll circulate it to the group for the final that sounds good the final thing and we should be all good perfect so let's let's try to do that in the next 24 to 36 hours so that then we can really put that online and you know send out the message communication message and start really promoting promoting uh the opportunity yeah i've been had people ask me when there's a whole market for it so absolutely and i i think i mentioned this yesterday but uh and i just got the the blue ink on the on the on the agree agreement for with their new senior advisor or the new advisor on climate justice so uh i'm really excited that they're gonna come in they're they're currently the director of sustainability for indiana state university uh and so they're gonna they're they they're system thinkers they're you know they've been endorsed and supported by they were interviewed by the climate justice committee uh so our our our you know our stakeholders uh really uh elevated her her voice so just excited that she's gonna you know join the organization and really be able to lift up this committee and and move this work move this forward forward that's awesome that's perfect i just learned today speaking of climate that i was using the term climate change and i just learned that the un is not using that term anymore they're using um climate crisis uh they're also focused on climate justice um at that level so that's something for us to think about climate justice and anti-racism i think that's what our like our policy language we're not changing but i think we actually use that um okay so michelle you're gonna do that and we've got a process to get that landed so the next topic um i want to raise is the parent groups and schools fundraising revisions and jonathan and robin and i have had a series of conversation about the engagement and um jonathan do you want to sort of at a high level describe the type of engagement or the engagement process that you're you've got envisioned absolutely absolutely so you know one of the things that we've we continue to hear is a desire you know to to really target some uh some voices and so uh what we and we'll send this out uh uh maybe tomorrow to to the committee uh earlier this week uh just this idea of working in the roosevelt and mcdaniel clusters really targeting families in those communities to really lift up those voices and so we would do targeted outreach with families and communities there and uh so that's one the second thing is really so that's the family voice then secondly working with the dsc to lift up student voice and really hear the student perspective the nuance perspective of you know students that maybe attend schools with found fun foundations at schools that don't and having that nuanced conversation so i plan we plan on working on with this would care brim edwards to make sure
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that that that that what we present in front of the the community whether it's the the student or the families that we have a share a shared agreement and shared understanding and then so that's the second one so again student families students and then the third piece is elevating administrator voices our administrators we have an array of administrators we have administrators who have worked uh only in title csi title you know csi schools that we want to lift up we also have current administrators who work in csi tsi who also have work in schools where you know fundraising has been uh lucrative and so i think we want to be able to lift up principal voices and so our our plan our proposal is to have a series of conversations over the next month so that when we come back in june at the next uh one of the next policy committee meetings that we're able to bring all those voices all those uh all those concepts all those things into a conversation so that we're all sharing from a shared space a shared knowledge a shared understanding of what we what principles uh uh have to say about this topic what administration what teachers after what uh families have to say and obviously what uh staff have to say so uh or sorry families and then what students have to say we also are proposing a survey so we know that uh again survey gets it gets at the macro gets uh as many voices you know easy voices if you will and then uh the the round tables that the discussions are really targeting you know uh smaller groups of communities of color folks that need small spaces to really engage in in meaningful dialogue um i think what i what i've shared with chairman is that you know on the 22nd uh or next month you know on the 22nd or the next committee meeting is that we would have a deeper discussion about what we heard what we heard from this committee and then really begin to redline and create uh some policy that we can react to as a body you know from staff's perspective from board's perspective uh but really you know this is this this engagement timeline is not meant to extend the conversation it is meant to tighten the conversation and get clarity about what you know what we were hearing over the course of the next month great thanks for um both designing it and describing it today jonathan um are there any questions no i really appreciate both the survey and kind of the deep dive and looking for specific voices i think that's always a great path to go down and i look forward to sort of having a a red line to sort of start our conversation with from a well-informed place so so thank you very much jonathan that sounds like a really good path forward michelle or herman yep nope sounds good to me so um but there is one piece of um an assignment and okay um and i'm also going to ask the non-committee members um of the board reporters or non-committee members the same question so um there's sort of two types of like changes that could be made to school-based fundraising there's like process things um it's like currently it's not even in policy and then there is like more specifics about like um what do we think about it yeah and so um what i'd like people to do is um focus on the the second piece and so i um i put out uh a straw man um of what it could look like um with this focused on foundations and putting a limit like an overall cap on it and then increasing the amount and then having an escalator at another level um i think staff had a version that had it didn't increase to 40. um and so what i'm interested and we we'd like to have i mean um ideally if there are other ideas that people want to advance it'd be great to get those into the sort of the mix of the discussion um so the assignment is if you have some other point of view like i think it's too high it should be 20 or we need to include field trips as well um again not processed but more like buckets and amounts and um so if if you want to do if you want to
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put something into the mix um i would ask that you get it jonathan is may 18th uh too late now that works perfectly and it's not like you have to draft a policy but it could just be like where you could say concepts ideas yeah i think the current rate is fine or i'd want to do a stair step this way but you don't need to put in policy language just so it's conceptually that you could like a group of people lay people could have a discussion about it um because again i you know put something on the table and um we should if other people have ideas of what they want to do um i think that's hard for me because i'm still on the philosophical place of like how we decide equity like for me it's really it's what are we trying to accomplish what are we trying to fix what are our values as a board and that may change if we do 100 matching or if we do 50 matching so i'm sort of open to a range of like systemic things and we've talked about those in committee i mean we've generated a lot of ideas in the committee as well so i'm not sure if you want me to write down all of those that have come out in our committee discussions or well what i what i would like is things that you like that you would be so you would be supportive of that you would like to get a larger group of people to think to think about um yeah because i think one of the things that we're a little bit stuck on is um you know what what that looks like so you know my my definition of equity may be one thing and somebody else may be something something else and i think by i mean the way that jonathan has set this up is it's a discussion and so it's not going to be like hey would you vote on this right yes or no but more like i mean we have an overall like mission and vision of the district and i think you know i guess i just want to be sure that if an idea arises based on the information quality bringing that if we hadn't emailed that in by may 18th but that suddenly doesn't count yeah so so uh uh director lowry i mean i appreciate the question i mean i think what i would say is you know try on the different things for size right like and share those you know share the different t-shirts that you would try on in this in this scenario if you will and i think part of what why we're asking for it to come on the 18th uh uh or this month is really that that we would design some of this engagement and stakeholder around some of these nuances right because i think that makes sense yeah and so i think so give us give us all the things that you're willing to try as as directors you know as policy makers you know what are your boundaries what are your limits if you will you know or what are the things that you want to explore and you know and again and so as we think as we design uh these engagements um it's really really really about uh trying some of those on for size and if they might not and they may not fit in this community right and i think that's okay but i think that's that's the that's a little bit of where we're trying to be in the middle of like between philosophy uh to your point and uh practicality right and so i think i think it's it's trying to mirror it's trying to be balance the two yeah for example like it could be herman could say you know i think we should get rid of the practice altogether and that could be an idea on the table like right here's one that's here's one definition of equity writing the email starting the email now to remind myself my first one is all fundraising ends [Laughter] yeah i mean that's one extreme i mean really that can't be number one more people say that i mean it's the i'm going from one end of the spectrum to the other right like let's try that on how would that feel in our communities that's right people say we should not have money in education and i'm like well yeah that's a great policy decision to try on for size yeah we may not agree with it and our community may not agree with it you know but i think until we have it on the table you know it's a lot just a lot of it's a lot of hearsay a lot of talks right yeah so i'll just write a list of all the things i'm hearing in community but also the things that i think and we can engage with those with our public engagement and then come back and have that inform our discussion yeah the one thing i would say is um have some filter um we could talk aimlessly about it yeah and i think like we want to be focused on like what i think i think actually that's a good one just to put out there because the spectrum's like hey no holds bar like everything goes well and i did a lot of
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fundraising at llewellyn that was one of my hats that i wore at that school and we would constantly have parents say i think it's immoral that the school does any fundraising i mean so that's out there in the community and i've heard people say it's not equity so i think it's something for us at least to talk about and be clear as a board what are what our thoughts are on that is it okay i think it is but i think that's something to investigate that's important so i guess is this a place and i i don't know so i i don't i i just want to put that out there i don't know if this would be an appropriate place but um thinking going back to the conversation that we had around um around field trips um is this is this a place where we would want to talk about um equity of like roosevelt and like madison not being able to um go on field trips because they don't have funding and how we would come back and support that or and i'm just trying to figure out where it would fit with a conversation like that fits because i don't know the answer for that but i do know um as a as a parent on the other end being told that you know if you don't raise the money then you can't go but then you have other it seems it seems and i'm doing the quotes because i want to make sure that i i don't i'm not saying that this is what's happening but it seems as though these other more fluent schools aren't having any problems going on field trips and yet these other schools aren't and so i don't know so i'm bringing that up just as a a point of reference to say would is this the type of thing that we want to have ideas around or would that be better suited in another place to have a conversation like that no i think that herman can i can i say something i um i i mean it's interesting because it's like what seems like i don't feel like i have a good sense of who go gets to go where but part of that is like we need to be maybe informed of or have a report out on on on all of the field trips we we do approve field trips but it would be helpful to go back and see so we can actually see which schools have opportunities and which ones don't and it would also be interesting to correlate those two to uh achievement scores i'm going to address both of your points um yeah and by the way i think that we have requested a listing of the range of field trips and who's benefiting from those yeah i think that's in your email inbox it's in your inbox and then thank you then we'd ask people they don't read my email so okay so it's there so i think we have the data at least a day a data set and then uh herman to your point yes i do think the and the way that i would um potentially phrase this is um what would a policy that had equitable access and funding for field trips look like or something something to that i agree with julia 100 okay yeah so i'll rethink how i would how i would post i just what i wanted to make sure is that i'm not putting i'm not putting something in the wrong place like if this isn't the as john i love the um jonathan's analogy of trying on shirts you know there's just there's a whole section of shirts that i don't need to go into like i i don't need to go into the to the kids section to try to try on shirts and so i don't want to go try to try on the shirt that i know i ain't got no business trying to fit into because it's going to look weird and so i don't want to i don't want to like be trying to present something that really doesn't even belong here and so that's that's that's why i brought that up so thank you for that clarification okay may i ask a clarifying question so you know we we have the data in our inbox and the student body funds is that a i is that i'm wondering i'm trying to figure out where that money comes from the student body funds and if that has anything to do with you know who how field trips are distributed does that make sense i'm just curious about that part of student body funds um where do they come from the students and families yeah yeah so those are those are mostly i mean yeah go ahead student body funds are raised by the student body in that school i think they're intended to be used the same year they're raised you know what i think you're supposed to use in the same year if just to use the funds each year like the class like if you're in
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elementary school for instance and you raise them for your fourth classroom that fourth grade classroom is supposed to use them up by the end there's no fund balance yeah i can't carry it over it's going to be used i don't i don't think that's the case but we are gathering some information about that i'm not sure that it this is robin speaking sorry um i'm not sure that they can be addressed in the in this policy but we will be bringing information back about that for you okay because i mean if just putting it out there if those are raised by the student body and you've got lincoln and jefferson you're going to have a lar a much different you know you've got a different fundraising pools if you will some people some i mean i can speak from experience being a teenager yeah so michelle i think it's different from fundraising so for example if there's a fee to go on a on a field trip you write the 10 check and you give it to the school um versus we're going to raise money for the baseball team to go to arizona over spring break which so we're going to we're going to sell candy or whatever i guess i want to put out there that differences yeah i mean so so michelle there's some i mean you know we we can i mean and i know the cbrc and other folks have have asked you know us to look at the overall like student body account topic um you know because there are there are scenarios right at the in some school communities where you know at the beginning of the school year uh you know the the school will say you know give a donation you know suggest a donation of you know let's just say 400 per student you know when you have a student body of 2000 and and i want to be a killer student body accounts are i think primarily high school uh and so you know let's just say even if half of half of a of a student body of two thousand gives four hundred dollars a school community has four hundred thousand dollars in their coffers to do an array of activities right um like field trips like you know uh supports i mean i think that's kind of what director green is trying to get uh you know a little bit so i think you know i think it's an interesting question i to robin's point you know i think that's part of the trying shirts on for size it's like may fit in this policy or it might be a bigger uh broader discussion um but i i don't think we will know that until we kind of have all the shirts in front of us i like the metaphors we're gonna be um have an audit this is an audit topic um upcoming audit topic so um i'm looking forward to seeing that but again i just want to name that you know jefferson high school versus lincoln high school and their ability to raise four hundred thousand dollars is is qui they're quite quite different and i just wonder when i look at you know we look at our achievement gap we have to wonder like what are what are the variables that go into that creating that gap is it is it lack of access to you know opportunities to go to fun places my email but one other piece that i think we should just be aware of that's part of school-based fundraising is like at cleveland the students raise funds for families in need so at the holidays and at the end of the school year there's different activities that are more community service so that is fundraising that kids are bringing to the school but it's for like community support um and i just that's another way we raise funds in pbs and i'm wholeheartedly in support of that that like the key club or the honor society raises funds that they then donate to the local food bank or they give to the counselor to support the families that struggle so that's a piece of why are we not promoting that on every channel every time we get on that that how awesome that is that young people are thinking about how they can work to help and support other young people and i don't like at lewell they did they did like clothing drives and they did canned food drives and to try to teach the young the little kids like how to care for one another and support community i love that i would never want to stop that yeah but we don't have a dwarf agreement jonathan will make sure that no matter what we do that somehow we get to keep that because that's the magic of jonathan so we're good okay well director green i i just really quick one of our our partners uh jordan schnitzer one of our philanthropic partners actually has a really amazing program uh community uh community [Music] oh my gosh i'm playing on the name any
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anywho they're in every one of our schools including our alternatives where they provide you know either a classroom or an elective club where students actually fundraise and for every dollar that they raise jordan matches it ten to one and then every dollar and every dollar that is raised in its totality the students then become philanthropists and give to nonprofits and community partner organizations so that's in every school including roosevelt including franklin mcdaniel uh so i would love to you know to to have you come visit absolutely those students help me help me um set that up jonathan i'll do that so one thing i was going to say about student body funds it's a little bit different from some of these other entities because it's pp it's pps so in in effect there probably are some things that the district can do that don't have anything to do with the policy so um i just note that for the staff and the staff in the room that it really there already is there already is uh some could be some ability to um put some sideboards on it or more transparency because those are actually you know it's like somebody in this building gets some electronic led ledger of funds liz did you have something you wanted to super boring but i just want to make sure i want i don't have like the ten to one i know jonathan is all the really interesting juicy stuff i just wanted to point out on the data about the field trips that that's just the data that risk has so there are risk approved field trips which are a broader set than the board approved field trips we're a subset of that there are field trips that happen that just happened at the school that are local that don't get reported to risk so i just want to make sure when you're trying to think about the universe of field trips the data you have is the risk approved trips so it will it will tell you an interesting story but it is not the whole story okay but those are probably the ones that require some money would you my guess i mean yes so there's money and there's also opportunity and act right some of it there may be things we can solve without a lot of money for those that happen um more locally that are just the day trips the afternoon to the so like if paige's teacher takes them to the art museum on trimet and they all have their passes just she doesn't have to go through risk or does she i cannot articulate exactly where the whole line is i can get that for you but i don't want but i'm sure like luwell and they used to take walking field trips walking field trips are not yeah i could probably give a little bit of an over insight out of that yeah the ones that need to go to risk are ones that are out of state or where they're in the wilderness or going to stay overnight somewhere oh so there's more details to that but that's the general so and the rest of them are managed at the school level so we don't know speaking of risk out of town right right you're not staying in hotels you're not i mean hey you're saying we no longer allow the jet boats what yeah these jet boats are not allowed oh that's legendary that's why the jet boat's gonna last there i asked the kids walking from the river i know i said what was the educational purpose of the jet boat i was told it was to look at the bridges from the other side educational yes we did it we did a third grade tour of the bridges where we laid down on the berkeley bridge uh which one you did not uh one of the bridges and they opened like they opened it but we were lying down on the side where the cars were not on the part that opened yeah jeez okay wrist didn't need to know mouse so the little team is risk management didn't flag that oh my god risk management shut down jet boats shut down death boats not bridge tours not bridge stores but that may be next okay i think everybody gets the assignment and i would say like try and keep it scoped like there'll be some interesting things but like do we we don't we want to use people who are participating these um around the most strategic topics so um keep that in mind and the 18. yeah yeah i mean i appreciate it go ahead sorry go ahead i was just going to say i mean so yeah try on shirts for size but you know make sure that you're not trying to get a small when you're really like a large
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and extra large because you're not supposed to put me out there like that yeah i'm just saying you know the the tightness does not work no but i mean and honestly i mean i think yeah i mean i think as a policymakers right like let's let's let's be i mean i think i think what julia is trying to say like let's be realistic here like and and understanding that kind of the nuance that that exists so actually i i appreciate this conversation so much dry fit or wide cut [Laughter] so uh everybody get those in i appreciate that so we're circling back because i know michelle you've um climb it are we do you have anything you want to add or have you just sent it to jonathan um i think when i close it out it's going to be saved in the google drive but i can also verbally let you know when i'm done i'm almost at the end i'm just now at the essay questions portion so right yeah if you can leave your comments there i would i will look at them this evening okay i appreciate it thank you so we have um the very first um item was liability claims and it's a camp dry and boring um no i did some laughing because we're talking about field trips and we're talking about liability so now we're talking exactly so it's policy 8.60.021 and this really isn't um it says discussion possible discussion or possible action i think it's a possible discussion um so it needs to be cleaned up and um we were looking at changing the level of um also the the level that would go to the um to the board and one of the things i asked for was just like what's our what's our history um just to have a sense a sense of that i serve on another board where i was convinced like the board wasn't getting anything like how can we like like what's the threshold we're not getting anything that's like well there wasn't really anything um so i think it's just good for board members to get a sense of what ever before we set a threshold like and and maybe i'm sorry because i had um talked about this before but there may be like different thresholds if it's like something like student related like a student misconduct case versus something as in an allegation that a pps employee engaged in misconduct with a student yeah okay as opposed to a student mistake for that failure anyway yeah um so just to let people know that's a topic and um we'll have some data and it's it's mainly a huge cleanup right we're removing most of the it's it's um it's cleaning up uh some language that describes uh contingency accounts that don't exist anymore or or board committees that don't exist and haven't existed for years um and then this was last amended in 2000 so it's that 25 000 threshold was set 2 000 to the year 2000 yeah currency so it's it's just trying to update that um to reflect kind of this to try to create a level a consistent level of governance that isn't eroded by time and inflation yeah the other thing we talked about is having some sort of um so if you had a whole bunch of claims like below the threshold like that there would be some sort of trigger if it was over a certain amount like hey board members you should be paying attention because there's you know a thousand complaints yeah well it's fine to have a thousand points but maybe not a thousand settlements so there are yes the settlements are on public record anyway i think it's trying to figure out fire in your shoes you know what's what's a good use of time and is is a 25 000 so it's really something but this is a different look at that
01h 10m 00s
data so we've um just about done pulling the data that julia was describing i don't think any of it will be terribly surprising in terms of what report what we ran two different reports one twenty five thousand and under so what are you not seeing now right and then one seventy five thousand what would you not see not have seen if that were seventy five thousand dollars so those are the two different yeah and like i said between twenty i think there's some filters as like you know every like the maintenance gal ran her truck into like a parked car or what so like do we need to see that no but if somebody if we're settling about some sort of employee misconduct maybe i mean depending on yeah and generally there are exceptions um the amount of the settlement has some correlation to the severity of the allegations again that's not a hard and fast rule but it's pretty it's pretty close so that it helps but i but i hear you so exciting upcoming agenda item and i think what got posted is it doesn't show the red lines i just printed this off yeah i asked not to have the red line because oh okay i was confused because i'm like i don't see any i just think as we've described the changes that might be helpful but it's fine yeah but if second i'm not quite sure why it stayed on the agenda it was mainly because i forgot to tell okay yeah but i guess i'm just swagging yeah sorry that yeah um decisions yeah we could we could do this i'm trying to figure out what's because i know i know we jumped around because michelle yeah but where are we where are we i just love precision with all of my heart so we have two we have deferred um i just want to let you know that i've just finished the application so i've hit send on it it should be in the drive i am appreciative that in your last hours with us that you're helping us get that over the finish line um because that will allow us to launch it in a really good way um so there's a topic uh and it's actually the next item on the agenda sorry it's not rescissions um that's okay it's citizen involvement process revisions oh yes and you should have a version redline version is this different than the version we got last time okay i didn't see any differences but again i might i don't know but i can't i can't find it okay um so we thank you uh for pointing that out that we had it last time um there is one new thing the so the in essence we're updating a language changing citizen from school site councils and this this policy um in addition to modernizing the language also included information about well a lot of information about um about site councils which we don't need quite that much detail because it's already in statute um but it also had information relating to the citizen budget review committee which has its own charter so we've taken that out yeah that makes sense um michelle or director green do you have any um comments about this particular policy no i have nothing either i just love all the language that takes me back to the 90s when i was on my high school's 21st century council because of course i was my superlative in high school was most likely to return as a high school administrator no one shot not the most likely to succeed most likely to return as a high school administrator so there we go okay i was gonna say that definitely was not [Laughter] um so i was just trying to look up because apparently i didn't print it out um
01h 15m 00s
because before i um ask for you before i i asked whether the committee is ready to move it out i no i meant the tyler yeah so we have we had some we have some uh public comment that was oh yes last night yes um that was um sent to all of us at 11 11 30 so if you missed it michelle it's she wrote back to him oh that's right and i was really impressed by that so i i just feel like the scgc like the district the redrawing of school boundaries doesn't feel to me like this is about site councils and local schools i feel like scgc is a district process so i don't feel like there's overlap here that was my personal take i understand what he's trying to do and why he's concerned but it just feels like this is not the place for it in my opinion but i you know yes interested in what other board members think of it yet um so i think there's a couple different concepts he's got in here um the first um well first of all i like that people are like looking at our agendas and like sharing their point of view yeah that's great okay excellent um so the first paragraph is um really a legal interpretation that really isn't um applicable to our policies is that the right summary i was reading the email the first the first paragraph is not really it's a it's his legal interpretation about public meetings which really isn't a politic it's not a policy issue okay um but the issue he raises um i mean i think to be fair he would like some policy adoption that may extend public meeting like rules to situations where they may not apply by statute if i'm reading it yeah i think that that's and that may be in a different policy yeah and i'm going to get back to you yeah just a minute to your point a minute sorry no but i'm just i agree that i think i think he has important thoughts i just don't think this is the policy but yeah so i think when he looked at the original policy the title is citizen involvement process which is a broad category right and that was like the 90s name because of some of the changes we've made it's really now focused on site councils right having said that because i am concerned that in my perspective that um the administrative directive um wasn't followed and i would be supportive of putting something into policy around community engagements around boundary changes and because i i think i mean that this is like in essence what his issue is is that we have an id that is not a policy and so i think that would fit more for me under having a conversation about the student assignment review and school boundary changes policy not in the site council policy right so i think we could have another conversation about a different policy on these matters but not on this position and i'm gonna agree i'm in agreement um and i actually think it could just be a stand stand alone um and i don't think his public meeting guidelines for committees that he references here is that some um public the oregon attorney general has it it's a problem yes but that's like that's not our thing um it's this it's on pbs's website what he's linked to um it's or1913224 and it's just a review of oregon public meeting loss from 2016. that's the old one yeah this is it's i he found it somewhere on pps's website because that when you click the link it takes you to a pps page all right it looks like it's 2016. something um when he references the um
01h 20m 00s
i don't know a lot about the the case that he references are you familiar with that between pbs and opp around that yes i haven't i looked at it a few years right that's a distinction so it's a slightly different issue right um i have two so two streams of thought about that one if there ever is another and i'm not going to be appointed to it scgc like committee that reports to us staff i do think we should be really thoughtful before it gets set up about how it's structured because we did have community members coming for the last several months commenting on what's happening in the sccg to the board because they so it was sort of going around yeah they're not forbid i mean yeah people have no eyes to share their opinion i'm just like it's confusing to know what the process was so i would just say if we did something my point of view is like instead of trying to write a policy to put a fine point on on that would be to if we're gonna set something up think think about what worked last time and what didn't i i want to echo that um i feel like there's so much we could say about the the process and um it kind of became clear to me that the well first of all that relationship wasn't wasn't really clear that between the southeast guiding coalition and and what their role was and and if staff could make you know or is it the board the other thing was i feel like the the oh i'm sorry go ahead i i feel like the community um we need to remind the community whenever we engage with community what they're in like what the level of influence they have um so you know it's it's one thing to go out and hear from community and it's another thing to say you know this is um in terms of the spectrum of engagement this is just on the informed side that this is not really an empowering side there's a range of activities and the community's influence gets greater depending on what what level of the spectrum of engagement you're talking about so um i think that would be it'd be helpful to the community to be more clear about what were um how much influence they can have and how much um you know the decision-making comes down to staff or the board well i think it's really important with southeast guiding coalition to say that southeast guiding coalition was created by the board right we we and the board passed a charter so it's a committee we we brought together right so it was at the direction of the board and in fact you know the superintendent has said that that may not have been the most important lever but it was one that the board was passionate about because we really wanna as julia has said many times have robust middle grade experiences for our students so segc was created by the board to do their work so that's an important like relational piece and we we might have you know for debriefing might have um done a better job of clarifying you know our role and the community's role and i'm gonna sign off now okay have a great trip just thank you i'm gonna bring back a draft um uh policy that would be reflective of our engagement around boundary changes okay so just look forward to it since i bet since we're a committee of four and i know you've done a lot of work rewriting some of these would there be someone that you might like maybe have director green be a writing partner with that yeah um increase the i'm always down with um writing partners yeah i think they tried to give you this one right and i i didn't like the idea of me just writing it on my own i really think i like the idea of partnership and collaboration with the writing process so that well here's first that's what that future reference anytime i say would you like to do x it's the assumption that you can ask anybody tell anybody okay so sorry if i wasn't no i wasn't like go do this yeah and i know you and i have a different opinion about like i i like the co-creation model and especially since we have such a diverse board to
01h 25m 00s
have i mean i know your intent is to bring the policy so we can have the robust discussion then as a catalyst but it might be helpful to have another voice in the creation of that yeah um especially since it's a brand new policy well actually it wasn't going to be a brand new policy it's just going to be a lot so it's in the ad because we already have it we already have an ad it's just um maybe needs to be elevated to a policy um but i think i'm always down with that and also anytime anybody wants to um either take the lead or help draft something um let me know um just like michelle had the personality yeah okay now that we get to do rescissions did you have somebody say this no i just wanted it to be noted that the charter for the southeast guiding coalition existed and defines those rules okay um okay so we have two rescission recommendations um give us the overview of why why we don't need them um well i'll take the deferred compensation one do you which is funny because it's labeled citizen involvement process revisions on the board books but when you open it it's the leave of assets what we didn't mean that we want them i knew what you meant um the deferred compensation i should pull it up so in front of me i'm sorry um it's an older policy it's we it's not necessary because it is part of our benefits packet which is also and i think was just recently amended by the board um that let's see 5-1-0 oh no i was looking at the other one then we have in another policy the employment terms for are not represented um paragraph on the benefits package deferred compensation is part of that benefits packet so any any changes that would be made to it pursuant to that other policy will come before the board so it makes this one redundant just a question on deferred is that paid for by the district or by the person the different comp i mean it's just like you're electing to defer deferred cop by definition i think is fraud okay it's yours yeah it's but hers has their own has another okay but anyway if there's a change we don't need to prove it you would approve it through the other policies so we don't need a policy on it okay what about the other one the other one is uh leaves of absence for classified personnel so this is governed by collective bargaining agreements these leaves are spelled out those agreements this policy was last updated in 1987 so it just it's wrong well if it's in the cba it's in the cba so we still need a policy on it's confusing sir herman daly any all good okay um great herman less for us to translate sorry i had to i had to deal with with something else for a second i'm good okay i think i think um and then um policies of public comment as of five hours ago there are others too that aren't listed here that are good the one we were supposed to do a second reading for that we didn't right yeah oh you know why i the agenda was bill i assumed that yeah yeah of course of course um so you can predict that's going to midnight so roseanne because we'll have another policy committee meeting before these ones and my guess is we'll get some comment on the weapons policy potentially um so we should just make sure we keep them and just you know if you go to the main page it is the policy page we scroll down it's all on there so people should be able to find a great
01h 30m 00s
gun i wonder if that's how tyler found it it was a pretty small change anyway no maybe it's maybe i don't know like less clicks through it um okay is there anything anything else are we just going to end early because i'm did we talk about the religious religious holidays oh i have a tentative day of the 19th of may so that that day i have to confront students would you like to participate in this 19th of may what time four o'clock it has to be for the students yeah that's fine um maybe i have something depending on my calendar so that might make it better i'll pencil and see yeah so the update on this is ironically we scheduled the meeting with the students on a religious holiday which was on holiday [Laughter] right because there were a lot of people celebrating a student who might not be able to attend yeah so yeah so it's it would be great to have the i think i would advocate that we permanently put some of those holidays on the as no school days in the 23 24. i think definitely for the 22 23 to have them at least noted so that it's not tests there's not board meetings if you participate in this call then i can do that great overarching piece of it is going to be what the constitutional limitations oh yeah and i'm sure as the that's ever happening student government person you know it's pretty straightforward it's not really that fascinating but it is something that's very important to keep in mind yes oh okay herman anything for the good of the order nothing that except um it is great to be um with all of you all right that's it that's all i got nice to be with you too director graham thank you for being here say com law was one of my favorite classes so i'm going to i'm just going to extend the invitation that herman or ailey if you have anything like you know michelle identified yeah policy if you have something that you want to put on the agenda feel free to let us know with that there's no public comment thank you thank you guys he's over


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