2022-04-20 PPS School Board Policy Committee Meeting

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District Portland Public Schools
Date 2022-04-20
Time 16:00:00
Venue BESC Windows Room
Meeting Type committee
Directors Present missing
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Event 1: 4/20/22 Board of Education’s Policy Committee

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around the table um [Music] jonathan do you want to stir sure good actually jonathan's here yes aaron presbyter program manager for energy sustainability danny page student representative to the policy committee haley lowry board member julia berm edwards board member jackson weinberg student representative the board herman green board member i'm the shelter house board member liz large contractor general johnson are you collecting development terry and jordan thank you communications department um so uh we're going to just like gently slide into the agenda with starting with our rescissions easy warm-up liz do you have anything you want any comment you want to make about any of these there are three um there's rose special programs appointment of teachers and summer school and none of them uh necessitate a a policy or um we already have something in practice i think that's correct i don't think our individual questions we're getting mary and she's vermont today i haven't seen her yet um committee members any questions or concerns about referring these to the full board for recommendation to rescind them not at all no but they're they're they're old and they're i'm guessing we're done nothing's done anything wrong with that i think were in the sixth grade or something or fifth grade when these were adopted we were aspiring to be real stressful not nine me neither um okay so uh everybody in support uh who's on the committee of sending this let's do it okay i'm sitting nods around awesome thank you everybody then um we have next on the agenda some policies that are currently in public comment we have the integrated pest management policy which was revised based on the sustainable business practices and climate policy that we passed and then the diploma requirement policy and then a number of rescissions have there been any um this is a question for either rachel or liz or cara any public comment on any of those i'm not aware of anything i may have asked a question about when when their uh policy is open for a period of 21 days or whatever where do those comments come in usually are they written are they through let's talk so there's a there's a button on the policy page that i believe um that has like public comment is one way they come in other ways they come in is just um we just for example just got one about a policy that we're going to consider later in this meeting from uh representative dexter and some community members about yeah so they come in for right away but there is a there's less thinking about a lay person that might not be elected there's a there's a school board um email address to click on the director obviously i guess i'm wondering if we might put a button you know or or something so i mean you'd have to dig down this is for people that are very well informed great to see them to see the policy so you probably have to see it to comment on it and it's on the front page right all right let's just imagine you're a mom with two kids and you're a single parent and you're like yeah how many clicks through is important and so i'm just asking so we did identify where it is but i'm wondering if we could if we really want to hear from people how to make a difference yes i think that's a great point um and i'm just looking at staff who i don't know if this is um now she's asking us that's okay actually one other thing would be it has like draft i don't have in front of me like something like draft policies for comment it would be great just have the list and then like a button that you could i'm just thinking i know it's not to create more work but it probably it's going to create more work for someone to put um to make our
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when we have our policies open for a period you know to make it accessible for people that might not know where to look to you know just to make it really easy for a lay person to come in after work after cooking chicken and and want to get input and it'd be easy for them to find without digging down so a way to find them get to the draft policy page quickly and then to easily link to some content yeah it would almost be like having this part of the agenda like um number three where you have the policy title the link to the policy and then you just had a button i don't think we can do that with board book i don't know we can do with actual workbook but maybe we can put them on the board yeah they're okay already there is a because you need to know how to get i mean i'm just thinking the person coming off the street that has kids and pps that wants to give comment how do we make it accessible and easy for them it's i don't know it's complicated how do we make it very easy for them to find sure you know that's all i'm customers yeah like or even knowing how to get to workbook i mean i even have problems signing in sometimes it's it's actually not on board books it's just the pps uh web page if you go to the if you go to policy policies and that says we want your input draft policies in the public comment period so that's not board book no it's just on our policy page it's pps.net backslash policies so actually if you just had the list and then a button which i think is what you're talking about so because it's all about how many clicks it takes to get into something yes i know i'm a big fan of blinking red things because that way they get attention is there a staff person who wants to take that okay that's great thank you thank you thank you for the suggestion um but if if you do if you went there you would see the policies it just takes several clicks in and there's and there's not a button but otherwise they're all listed with links and everything so maybe one one click less and then a send comments so just to answer your question um michelle they come into the board office they come into us individually um for instance representatives um dexter yeah okay so we haven't had any um public comment that you're aware of okay any additional comments from committee members about any of the policies out for comma all right then the next agenda item is the um weapons explosives and fire bombs and this is the most exciting policy ever party the most excitingly named policy i know it's about ready to get a lot more boring i know which is good so just this has been on our agenda for uh several committee meetings and just says refresh the legislature passed language or legislation that allows districts to prevent to prohibit individuals with concealed weapons permit from permits from actually bringing their concealed weapons on to our school campuses and in order for us to bring that prohibition into pps now the laws change we need to change our policy and um this is the policy that would allow for that which it seemed like from the earlier discussions there was no there was no issue with anybody um thinking that was a bad idea the one issue we had was around the exceptions and there are currently two exceptions that osba had presented one was firearms under the control of law law enforcement personnel which um there was a lot of discussion about that and the second was a superintendent exception so what we have today is a revised uh version of that that um would allow the superintendent to to provide exceptions and we we had discussion and committee about like what except what might those exceptions be and they're under what circumstances and there was discussion with
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the security team and also district staff about what those could be some examples would be potentially our contracted non-school hours security services but also things like the atm armored car vehicle coming to besc to um do whatever they do with um they got the money put the money in them so the we really tightened up what the the exception that the osba had was fairly broad so this is like a written authorization um it has to relate to their district work um and that the district requires it um so for example say you were you had a job that required you to carry a firearm but it wasn't district related you wouldn't fit under the exemption so it has to be related to your district work um and you have to be you know district work on duty and in uniform and and and also in compliance with law and district policy so it's tighter but still provides some flexibility for those cases um in which uh we need some flexibility so that is language i don't know um liz if you want to add anything or if that's mary's mary's really been the one who's done the lion's share of the work on this i don't know mary's you have anything to add i think julia have a good summary i don't have anything to add i think that's that's um those are the exceptions that you have articulated the ones that that we had in mind that are currently in place um so committee discussion or questions that make sense to me and i think again we wanted to have a small enough container to to restrict but big enough to make sure that you know like the people bringing the money can do their job properly um i i think the next line about the a weapon is any instrument article or substance which is designed to be or readily capable of causing death or serious physical injury to me that allows for me then because i don't know that it causes serious physical injury but that was one of the big questions i remember we talked about students that a lot of especially female students have mace on their keychains and we don't want students to be targeted who are you could be walking to their car at night after a basketball practice or something and have that as part of their off pbs grounds kind of safety protocol so so am i correct in saying that mace would not fall under that my understanding you want to go ahead mary uh yeah so um so in terms of what in the student handbook we have articulated a couple of different designations there's firearms as it's been um defined here and then there's there are weapons that are also defined but then there's also contraband mace would be in the contraband um area of pro prohibited prohibited items on school campuses because they can cause injury and we've had a number of incidents where students in the midst of a fight have pulled out mace and used it against other students and it is harmful and it causes injury and so it is not allowed on campus so uh but we have cons they're under this policy no okay so that's the separate issue that i think just separate yeah so i want to put that in the parking lot sorry no but i think i appreciate you bringing it up um that for the purpose of this policy um it wouldn't prohibit or allow it's just not yeah so it's prohibited in other places but not in this policy yeah so i think um it's a great it's a great conversation to have um also but not today so i would just but i just wanted to make sure that this policy didn't no and i i'd rather you raise that because um that was my oversight but not um but we will um that not in the parking lot because that implies it stays there but uh we have an active list of issues to bring up so appreciate you bringing up i guess my concern it's not really a concern it's just really a question but they're readily capable of causing death for serious physical injury it's kind of like what who decides if it is capable or readily capable of causing injury just because i've seen like this added to policies and then it's used to kind of like get people who are not
00h 15m 00s
intending to use it as this but as a way to get people in trouble for certain things like that knitting needle yeah or that piece of wood from shop class that you bring to your locker chills biceps they're registered so we were hoping to get um to add some uh clarity to it by the designed to be the uh and the readily capable i mean for example uh we we went back and forth it was this was a difficult it is difficult to kind of discern because looking at some of the exceptions for for example the cte the culinary institute there are knives used all the time um but i think we would not view them as weapons unless and then you look you're looking at intent right and that's i think to uh uh uh herman green's concern about the pencil right it's not it's not designed for that we're asking teachers or other people in our district to like be the best judgment when we see like the disproportionate outcomes of discipline along with the decision makers are for employees it would be i think there it would be the supervisors or um who'd be looking at it and for students um that would probably be the school administrators there's a separate there's an appeal process and the suspension and also the expulsion and i think it it moves through there i think in some of the concerns we're raising uh that are being raised about how this uh impacts students who may be carrying prohibited items or how it's being uh impacted in terms of disproportionality um i think we can look at um and we are getting ready to look at the student handbook again just and i think that's a really great place to look at it i think also there are other there are other policies in play that are trying that to address those very issues for example the search and seizure policy has now a bias component as you know and we are tracking all of the searches we're doing so there's a it's a google form so that we can see on an annual or basis what is it looking like in terms of disproportionality what are you know and so we're trying to get it in other ways i think it's a really complicated issue to try to unpack and i don't know that one policy will do it but um i've been trying to look at other districts around the same issue because it's obviously like a nationwide issue about like it's kind of in the u.s it's up to like the individual person to decide like is this readily capable and like typically that's not the best policy decision to like just allow like an individual like to make it so it's not determination it's also language that comes from other statutes that talk about definitions of weapons and deadly weapons so it isn't pulled out of anywhere it just comes from other references that probably we have not researched what court has said about that but i i also think there are process protections and such if anyone were i mean there's a criminal liability for this this is like what happens in our lovely school buildings with their children and there are process protections for anyone who may have a consequence for violence policy as well so i mean i think yeah one more thing to add um so for like a teacher when they have to because you mentioned mary you mentioned administrators so a teacher would have to whether a minister to be a principal i'm wondering uh like for people who are contractors out of school would that also be an administrator as well or how does that play out you you're music that is a great question um the contractor so you're you're thinking of a contracted employee who's coming in to do work with us i so the administrator would have the initial i think if they were concerned about it the the responsibility to safety to the students and they and the rest of the school resides with them but i think they would work in concert concert with the contract holder and some you know that's diff depending on what the contract is if it's one of our resuge partners
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um that might be with danny ledesma if it's i can't think of any other um contract holders but we have many so i think it would be in context in the context of operations to be doing construction on site holes i mean i think the contractors aren't easier are the easiest of the categories students employees and contractors to address is it going to be an administrative directive or is this is there one already that is attached to this i don't think there is one on its face i don't think there needs to be either one i mean i can't promise that we want think differently about implementing but i don't think there needs to be there any other questions or sense outstanding issues we have to make sure the signage is off and do all the things to get the benefit of the statute and see there's executing on this policy but i don't think um are committee members comfortable sending this to the board for first reading yes yes okay um great and i noted earlier we had a um what it's worth and maybe we can just submit this for when it comes up but um a uh email from representative um dexter um in support of no i'm not supporting this it's the next one coming sorry but i'm sure she would support this too yeah [Laughter] sorry um okay so another one um michelle or street the next agenda item we have is the climate the draft climate crisis uh response committee charter and also the application and um i don't believe the application needs to um go to the go to the full board but the charter um traditionally i think with cvrc and the bac have gone to the full board uh so we could take them i mean there's a lot of similarities between the two there's text taken directly from the charter that carries over into the application um um can you can you talk about um the process um to populate this committee um is that jumping ahead of the gun i'm sorry can we um do the charter first and then the application if that's okay absolutely just because i think space multi-tasking they um aaron do you want to provide a sort of overview of the the charter and you provided the first draft thank you yeah so the charter was drafted as a directive for the policy so uh the goal is to you know staff the committee appoint the portable point of committee opportunity members uh and so the charter as you said julia is largely um kind of the format is largely taken from parts of the bac in the cbrc um so it's kind of what boilerplate language but the real substance is on page two where we talk about kind of the experience expertise and understanding of what the community members should have experience in and that's that number list one through seven other than that it's it's largely a similar operations and term limits to other communities and if i may just offer a timeline as as uh this body knows uh this is a of urgency and a priority uh so we want to move quickly in uh in launching this committee so we would like for the committee to officially launch in july uh uh you know in the new year if you will uh so we've we've created a kind of a backwards timeline uh that obviously from now to july uh is aggressive but want to start to get recruitment out there and uh as as you'll all know this these these positions will all be appointed by you board members uh and so we want to give you plenty of time to review applications and and the likes um so to so today you know we're presenting this charter and and in hopes that you know we get uh feedback uh so we can be able to finalize and really begin the process of recruiting because as you know it's not gonna just
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be sending out an email it's gonna be having to work very specifically with organizations and partners um particularly because uh and appreci i personally appreciate that in the policy uh there's a directive of this being majority uh communities of color or for people of color and so you know the intentionality that's gonna happen need to happen uh on behalf of staff uh for you for your benefit again ultimately you're the ones uh picking the committee uh to just i'm sharing that context and that timeline again and a desire to to get feedback and and not stall uh the work of you know so just wanted to show that that's great thank you john then i think that the other piece about moving with all those speeds there may be sort of budgetary pieces that come through but also um because there's two student positions um which for a nine person committee or more than nine is a lot um and we'll want to make sure that we catch people before the school year ends may i make a comment about this i appreciate what you said about the communities of color so at my job we just kicked off last week private heart standards healthy homes environmental equity anti-displacement i'm sorry i'm forgetting the bar and the t t is for temperature and so it's a coalition made up of a coalition of um almost 100 organizations led by people of color there's 44 of them here in portland that we never hear from but they're very active in climate justice work for the city of portland and we're engaging with building owners and tenants to come up with a climate strategy that will help impact buildings and as a part of that work i just saw um was a slide which slideshow was shared with us that talks about that and we've got heat maps where the heat um heat domes are happening in portland um we've got uh heat maps interspersed with census data so we know the income levels of the people experiencing the heat so we have you know pictures to back up the fact that we need to have people of color in the room that are in fire but less justice so the i don't see i mean number one in the requirements says you know talks about climate justice disproportionate impacts but i think what i'd like to see is um is lived experience you know the storytelling around you know watching seniors you know figure trying to figure out what to do we didn't have air conditioners last summer the stories are really compelling and and the impacts as we know are first and hardest on communities of color so i just want to kind of reiterate what you were saying like the urgency is not um it's not a white environmentalist issue at this point best practices and to recognize the uh voices and elevate the voices of people that conor so we're asking for like climate change and planet literacy and all these words but we actually have room full of people that can speak to all of these things that might not even cross off climate literacy or greenhouse gas emissions knowledge but i think that speaks to what i remember you said earlier john and about how people have um our communities have experience and all these things but don't know all the technical terms yeah so many different people know like our indigenous communities know land sovereignty um and yet people may not even be able to say leon sovereignty absolutely that's the truth and just an additional update on on from a staff perspective uh we are in the final round of a hiring or interviewing for the advisor on climate justice so our time and justice committee our external partners are doing a round of interviews um so it's important to hear directly from from them um who they're going to work with whether we're going to close uh so again the hope is to have this committee really structured in place for this person to uh land and really take on uh that this work head-on jonathan that um this is a question that i have when i look at the charter it um it doesn't specifically reference that individual do you think that's we should have a reference to them or i know there's other staff but so i guess i would look to see whether that's something that we should include in this yeah i'll prefer to to stat to the team um but i think if it makes sense they're going to be the the staff lead um really uh advising and providing the resources for for this committee so yes
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and one question about student membership um so if a student does have like experience in one of these seven areas could they apply for a four-year term as like a community member or are they only allowed to apply for like the one-year terms i think the intent with students are one-year terms that i think this is for the the committee to decide so nobody wants it else i think it's drafted with the view that students are not one of your terms of non-students without four-year terms instruction yeah and i think the the rationale behind uh or our thinking around a one-year term is really to one students want to enjoy the diversity of the high school experience get a different version of voices and talk um different leadership positions over the years uh i think in in the fact that you know the student representative role i would assume plays a significant role in selecting the student representative for for this committee that changes every year so giving them that opportunity to do so uh because again the other ones are every four years with the board of education kind of they'll be kind of on that cycle as they're getting elected and getting off because of the does that make sense yeah so i love that there's the two people who rotate every year but what if there was a third person who wanted who had like been working for say a justice nonprofit could they then apply for four years if they are currently so i think your question to me is what does the current language mean and i'm answering that i think the question for the committee is do you want to be able to do that i would say yes yes so here's just my my thoughts is that um a four-year term would assume so say if a student would leaving portland upon graduation um that they need to start their four-year term their freshman year or younger to be able to survive the entire term is that another way [Music] to maybe do that to gain the expertise of somebody for more than one year is to allow that you could have um more than one one-year appointment just as a that's a lot they're saying like there's like students would have one that could like apply for another year well i'm just i'm throwing that out as an as an option yeah i mean i think that the language allows for that or like if a student has served as a student member but then they're coming back as a community member they can then apply for that but again and it's been up to the committee whether or not they want to accept the applications i think my reading of the charter is that it allows enough room for those kinds of scenarios um it doesn't prevent them um but then the committee does have the discernment to decide who's on the committee or the board or whoever decides well i just i i am in favor of a one year term or or the flexibility that we've read about in the charter because this is considered i mean climate literacy would be considered a job of the future and so i would want to see that you know more students have more opportunity um right now there's a ton of work happening all over the city 100 lots of different partners from foundations to city and multnomah county and workforce development at all and the utilities by the way northwest natural pge pacific power all focused on workforce development and anywhere from a two-year let's say you don't want to go to college two-year four-year whatever empty engineering all of those jobs will need to be filled um and to provide i mean i think this committee would provide opportunity for maybe underrepresented students to serve for a year and gain the language and the network and the exposure to adults and to have somebody in place for the whole four years i think might keep other students out of that out of the opportunity to learn about the language of as we've read in this list of all these requirements about like climate environmental uh justice climate change and dependent literacy to to provide more students the opportunity to get the language that they will need in their in their jobs their careers i should say and we could leave it to like if they start one term and they like it it could be a possibility another term because then two years there's like two years and four years feels a lot different well it's a coveted i mean it's a coveted thing if there's only two spots well they wouldn't be applying for those two spots there would still be the two students they would hold a community number that they would the first okay so then again i think it's we'll see what the applications look like it'll be up to the board but again this language
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provides the flexibility for that but also the flexibility for the board to then say we want to have a diversity of different voices so just because you're on the committee doesn't guarantee that you'll be on again but it is it doesn't say you can't yeah also to serve four years i mean we could have kindergarteners it doesn't say they have to be for students and just throwing it out that would be really fun actually so i just also want to say that the language that we're using around this is technically correct language it's also potentially off-putting to people that don't don't have a gateway into environmentalism and so um there is also there are also efforts going on just with the utilities again with my where i work in multnomah county different foundations around town to provide like a gateway into environmentalism whether that's summer camps um where you're learning about nature um and so anyway maybe i want to be i want us to be careful about how we're recruiting too because um we do we we know that the image of the polar bear like on a shrinking ice flow that appeals to environmentalists it doesn't appeal to people of color it's like so there's a polar bear floating around i swear but but people of color have an entry into environmentalism through the love of nature and um and through economics like if your energy bill is too high for your income that's that's real that that impacts your family unknown so so i'm just i just want us to be really careful um the language that we use can be either welcoming and inclusive or it can be off-putting and somewhat exclusive and it's just something i'm looking at at my own job right what words are we using to get more diversity there great great point this is all coded uh so i'm going to just go back for a moment to the one year versus the student issue i'm going to suggest that the sentence student members will be appointed to a one-year term just be moved to the sentence before so let's follow it so that we're clear that if if the choice were made a student could be appointed to more than one term if that were the that were the choice um it's a minor change so um to your point director to pass um [Music] one of the questions that i would ask for you is do you have some recommendations on how to in ways in which this would could be more accessible or is it um is it that we have maybe um i think maybe the most important thing so there's two things the charter which i think um is not necessarily the document but i think the application maybe it's these this this section that we you you want to be most accessible yeah they're starting toggling back and forth because i don't have to print it out so i'm trying to save paper because i'm a really good environment [Laughter] on the language in the chart in the in the application and i see the bullet points here just to make sure that we're we're using language that will draw people in not push them back we want it to be attractive for a diverse uh group of stakeholders so chair to pass if from a staff perspective if you can work with roseanne uh on that we're gonna look at trying to move forward with this um so as soon as you're able to you know we want to get it i would include aaron in there okay we might need to schedule a meeting uh over lunch or something and get it done so um there's we have two things um the charter which should go to the and then the application and back mapping the application process in order to be up and running by july so we have i have thinking what i'll do is send a bit more of a detail but um really hoping you know at the latest for uh may 10th uh for the full board approval of the committee charter um and then that will give us the entire month of may uh into june uh recruitment
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uh kind of a month and a half or so then then in june we're working through some of the the details and the work um and and having the board appoint either june 14th or 28th again this is a rough timeline but so if we um the next time we have a committee meeting is um so the the question i have for you michelle is the application can can we send on the charter which is uh aligns with the other committee charter structure about conflicts and everything and that the application which really doesn't need to be approved by the board that that work happened separately but aligned with the timeline um yes so this is this is just an application to make the application friendlier yes but are you okay with that so we send that should we send the charter on to the full board so it meets the deadline and then there's the separate because i do think most people what they will see is i mean this right here which is sort of a summary of the charter but we can make it in i think um late for late persons and easier to accept more successful is that does that work um i do have a question a question for you chair and the committee uh as i was reviewing the which further you know one one of the questions and this is not a dig on any of our other committees that exists but this is going to be this is going to be this is going to attract i think more more candidates uh or more interested parties than we have space for right and so uh again uh what is clear in the policy is that this is a board appointment uh and so i i wanna we don't have to talk about it now but i do wanna be i i wanna i would love to hear some thoughts around the world of the war in being able to you know select and and you know and bring the the slate of candidates uh for a board approval yeah i think that's an excellent um point you know i think we should um and i'm sure director pass uh has something like this some sort of um matrix or like scoring criteria of like what what we're looking for on the on the committee um there's there's obviously within the policy itself some uh requirements but that um we could have that so that um and i think you used a similar process for the bac yes yeah we did we had a really nice process it resulted in a very diverse um slate of participants so maybe in addition to the applicant's um the application review maybe come up with some suggestions for um for waiting wait exactly to think about like students might not necessarily have like the professional experience that we're saying they should have nobody does except people from like climate oregon and you know which is why i like the idea of like storytelling as like or lived experience in relation to yes i mean the city offers a free transportation class for the last 28 years it's had the same instructor it's had the same um mostly like white bicyclists in class and they had to do a whole change management thing to get they got a woman of color to teach the class um they they actually gave women a little bit of extra weight because they weren't getting women for 28 years in class occasionally a neighbor would slow it in anyway so i think if we're actively looking at who's represented and how they that we'll end up with a strong okay you haven't even i just had an idea um especially when you talk about how to make things more attractive to people would it be possible for us to create a separate application for students i know if an application said student something
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that's what i'm going to like zero in yeah one versus it has like all these fancy things i'm like right um yeah that's a good idea so um just the application would be like student application but maybe have the same information and maybe like using a different font than like times new rom it's such an adult let's put it on instagram we're making away from two times that i'm like who wants to do a tip top earth friendly video with um i think that's a great idea so danny do you want to be like i pointed to this subgroup to um to do that um also it would be great to have put on to um is there different criteria for the students serving um um i don't know having different criteria in terms of like uh but i mean like the application doesn't need like for students it's not gonna need like i'm just like just like looking through i don't think it's gonna need like fifty percent of the fancy words that we pick yeah okay what's your your procurement experience yeah so i think you're gonna help make a student-friendly attractive application that would have some of the same information i mean we need to collect some of the same information but make it more appealing maybe we can talk about interest rather than experience or something yeah okay what's your interest or um i know for some of our applications we just say ask what's your background how did you get interested in climate change then you get a story okay so we're going to change the the charter we're going to send um i'd also say make it shorter because like the longer an application is going to be well the thing is like we could you could take out this whole yeah school experience piece i mean so you could get down to two pages um so just in terms of next steps uh michelle will be sending this to the may 10th board that the charter for approval yes okay um so we well as it is just um i'm going to ask that sentence pardon me just remove the sentence um but also um whether jonathan wants to add and to me this is like more administrative add the reference to the climate um advisor okay that's right is everybody in the community okay with that yeah yes titles tend to change so i just i think about that when we put job titles into long-standing evergreen documents it's just a it's not a maybe it's a lower case more generic yeah like the district's climate theme or whatever or you can come back and say we'll leave it as it is okay so we're gonna send the charter i just had one clarification that's not a change but for the committee chairperson that it can also be a student we're not like saying the students have a different role than the four-year term people on the committee if that makes sense it's like there won't be like their membership the student's membership on the committee will be no different except for the term length than of the community members they're gonna have equal voting equal voting or access to the committee chairperson if that's what the board decides yeah okay so we're referring that the may 10th meeting the application michelle you will work with danny and jonathan and rosanna and roxanne and erin danny um and once we get a draft of the application um maybe just circulate it and the student app just circulated to the committee with comments not to be in a group email but comments back to you and then we can also uh feed maybe um recruitment strategies to um [Music] to jonathan and myself and will okay i mean how did you envision the recruitment going was that each of us i think each of us recommends a person or a group of people or well i think it should be a variety um i think we'll get the strongest and most diverse pool by not only sending out to organizations like say apono or i mean just if you think about all the different works we could send it to but then also like i
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know somebody who would be a good fit and they may not you know this may not ever cross their desk unless i reach out and say you'd be a great fit yes um so i think that there should be some individual recruitment and um sort of broader base okay we we actually for this work i'm doing at work had to um you know we're like the naacp should be there couldn't get in touch with anybody shocker finally but today they showed up like we had two members from the um the naacp we we had to make some phone calls like several times to some organizations just because their capacity is really low and their people are out on leave or sick or whatever so i just everything takes an extra day 48 hours everything both all scary returns so anyway that was one of that so i think that that outreach personal outreach would be great and then we can post it to if we need to post it there's a there's a mailing list of like 2500 environmental professionals of color here great well we'll count on you too these are like strong environmentalists like yale school of forestry might be running through those applications one item on the charter is um there is a um a notation about needing uh discussions michelle goes back to the conversation you and i had last night um about whether it's um climate justice or environmental justice right leave it as climate justice um just so it's consistent with the other language um and environmental justice is an equally important concept and yes um something where practices we're carrying out um across the district but for this is specifically yeah these these issues um so today i heard a story from somebody that was bought a house in north portland and had never had asthma and all five of the kids have asthma from living in a home that they bought that's got toxic soil bad air quality level so they're interconnected issues but i think the consistency of the word is good we're focusing on planet we recognize that environmental justice is interconnected with climate justice it's all one earth actually earth day day's coming up two days no it's today isn't it well i think it's changed it used to be the 20 it used to be 20 50 years ago in 1972 52 years ago i think 1970 but now it's on friday the 22nd i don't know who made the decision to work it has changed since during our lifetime since 4 20 is another holiday now maybe oh it is how did you know that the pastor keeps surprising [Music] everybody let me know roseanne from a staff perspective will you make sure that the applicant's sub work group is okay yeah okay anything else on those agenda items uh the district's student council um so as background we all know we approved some revisions to the policy of the district student council and um the student rep and one of those revisions is that um the board would prove the district student council bylaws and so there was this was like a massive undertaking and um oscar has led the process on behalf of the dsc um and i've also had a conversation with the dsc there's been many conversations with staff around this and i want to thank um the office of the general counsel and the staff lawyers for um looking at this and really and getting um the bylaws consistent with policy law and um working with the students to create a framework for good just i think effective and efficient um decision making that creates a level playing field for all the members um
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and so uh we have a a draft before us that has been wordsmith um and again i want to thank oscar for your work with that and yesterday um why don't you present what was presented yesterday oscar and uh where we are and then we'll talk about the community section so yesterday at our vfc meeting we uh crewed all of these changes as so now they are once the board proves enough they won't need our bylaws they've approved unanimously and people i would say pretty enthusiastic great thank you um and jackson you had one small change that you would like to um um there's a couple like grammatical things that would probably be fixed up before they go to the board um and then under three a one five it says notify the dsc how they plan to vote on notice board matters and the full thing is the roles and responsibilities of the student representative shall be two there's a list and then number five is notify the dsc how they plan to vote i know this board matters i just wanted to add when requested because it doesn't always make sense to take up meeting time to say i'm voting yes on the consent agenda i'm voting yes for teacher appreciation week like there's some things that i it's redundant to do amazon jackson was like i left it in because it was like i can't believe he does that i don't yeah but apparently include that change and that also the grammatical or changes that you have that you work with staff to include them in a document that goes to the board and so i guess it'll just seem like scrivener's changes so i'm okay with recommending this to the board with those minor edits really because they don't substantively change the content right there's also there's one other thing just under 7a it says one year of experience on the district student council most students don't have a year of experience when they are voted into office [Music] so it's just like one term one term instead of one year because it's like the full year is the issue um so i think that's an editorial yeah there are small things like that that are like rather than here the intent i understand yeah just like specifically i think that's the kind of thing you need to be talked about that that's more than a scrivener's error so do you have anything else like that i mean we have two positions listed the position we don't have listed as communications director that might have been on purpose i just wasn't aware it's under 10 aei oh oscar was that intentional or that was not intentional so we should we add that yes okay everybody on the committee okay with adding that yeah and just to clarify word dia c's i'm not voting on deputy student rep anymore that's correct okay yes it's consistent with the policy yeah yeah just one to make sure and there might have been in practice we'll still do the recommendation but in the same room i think that's it just voting on board matters isn't exactly clear to me what that would be maybe just an example of what happened what number okay so does the dsc take a vote on like they have a mini board meeting where they vote on all the matters before the school board no but that's what i read that as yeah so i read it as like something comes up that's of um interest to the students say school resource officers yeah that there could be like the district student council could take a position like we feel strongly as a district like you separately have your own vote um what student rep does um but that it may be like we as a council want to weigh in on something i'm fine with leaving it just typically we've used resolutions for that because typically there's a statement along with it i'm fine leaving it i just don't know if it would actually be utilized i think it's just another kind of thing that i don't want to say can add to our arsenal but like just another example of
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something you could do that if you wanted to i think it would be i mean i i think one of the things about this is that this is going to live on past you so when there are people reading this that don't know that it might be clear to say when the dsc chooses they may vote on board matters or or vote on resolutions just so that that's clear i like that i like that edit too for clarity because the other thing i might read into this is that you all vote and then jackson has to vote however you all vote which is not the case so um that might help clarify did you get that edit no please understand the concept i don't understand exactly where you want it uh yeah but the question is so voting on a board uh matter i would just put it after the underlying part and say um when the dsc chooses they may i think we need a little narrative they may vote on matters before the board um i apologize but are we looking at 1082 is that what you're talking about and i think we also like it's non-binding an advisory boat an advisory so that's that's or it's like a position of the council i mean which yeah because it is the position of the council it's an advisory vote to the student they don't have to yeah because it is an interesting relationship because like the district student council will i chair that i'm not a part of the district student right yeah but i think it's i mean to me it's fine district student council it is we feel so strongly about this thing that's coming before the board that we um want to share that there is like across all this when the dfc chooses they may take a position on matters before the board and then the quorum for voting on the matter yeah yeah yeah i think the premise is right important and then i think maybe at the end like these are public votes and in we're meant to advise the student they could advise the student wrap like he could take it under advisement but that then he can just walk before she right yes or they and that's the hard thing with some stuff like this is you need someone outside like me who reads it and makes assumptions and then y'all tell me i'm wrong i'm like oh let's clarify because in five years when someone reads this they're going to make other sense of assumptions it's going to be here forever instead of hey siri hey hey julia um and sorry last thing in a previous copy there was a process to remove or replace um leadership team members that was removed i was wondering why so that was removed um i think by me because we went round and round about that in the past yeah well no that was for something different that was something different okay we removed it because it's one of those things uh there's some sorts about it you've been kind of you're entering a leadership position with spirit is that a kind of cumulative action against you yeah so the thinking was it was originally worded as like in like articles of impeachment yeah and this is designed to be a leadership i mean an opportunity for students to learn and we anticipate just like just like board members um student leaders will make mistakes um and so instead of having like in your bio laws a removal process or an impeachment process um that seems like that would be counter to what we um yeah i'll just give one example i'm fine with that but say no hit to you oscar but say if you're the secretary you're expected to be taking notes in meetings if you're not you're not fulfilling that role should you still have the title of secretary if someone else is actually the one taking notes organizing the google drive fulfilling the role of secretary but without the title my interpretation of the change was you can go ahead and move some leadership is just not necessarily specified okay yeah i think that's a good again we're trying to make we can put that under green lights yeah we can put that under like agreements because we have like a communication yeah because again we want this to be a positive experience not like you know when you're what you're sending off to college applications like i got removed from a leadership position yeah yeah i understand um [Music]
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um because that's missing it just says like under each of the positions it just says set dsc meeting agendas with the rest of the leadership team that was at one point in here it was positions under three the definition of voters it's just leadership positions so if we could change like leadership team positions where is that on there it's the title and yeah sorry if this is like really small but no that let's get it right because it's not going to i mean hopefully this will so would it just be dsd talk about this stuff yesterday too there were um you know there's talking and voting yeah yeah you're a lot right i did and then i said i'd just bring it here because we didn't like that level like back and forth so question are the positions listed number three the leadership team positions yes so um can we just have a comma yeah just that leadership team yeah okay i asked and sit down and you had based on questions also about [Laughter] do you want to ask your question yeah so i think um so for folks who may not know who i am my is i support the dsc student name um here um and um my only concern um is just like with the dsc being able to still recommend a deputy i'm just only worried that if it differs from the person chosen by the student board rep will there be the intention or contention given that and that's my only concern like i don't want to have that kind of so i thought we removed that so we um we did remove that you do not uh by practice we have uh allowed the deputy to be voted on as a recommendation but that is not specified by law so in theory if a leadership team didn't want you that they are or i think they shouldn't be honest well i think we took that out because it's not consistent with policy um so i'm just thinking like in the future like i'm hearing practice and then theory and i know it's taken out but i need to understand that it's clear that it's not so i think it's under vote the policy is very clear cool under voting it says the positions of student representative dsc and bsc manager are the two of two positions and we're adding communications i think we need to i it would be helpful again just to clarify that the deputy student representative will be chosen by the student right it's in the policy it's in the policy okay the bylaws will not they don't trump the policy they don't trust the policy and they don't define every scenario right what yen is saying is that the bilo should prohibit it and what the bible is currently do is they're silent on it those are very different things right so i uh if we put in the bylaws everything that shouldn't happen it would be a very long document yeah yeah i think the best thing i would say and maybe this also depends on my um the people still being at the table but we we had it it was it was in there and we removed it and to me that says something is that this is to be aligned with the policy which the policy is very clear it's the student reference to pick yes that doesn't but that's that doesn't that's different than her the issue she raised right but i i guess i i'm not going to be in the practice of anticipating um everything that could could happen well it does it has happened um but we're really clear the board is of who gets to pick it and so i guess that's some questions yeah that's clear you know i have a strong point of view so if if the group came up with like we're gonna even though the policy says you get a pick we're gonna recommend somebody else or we're going to recommend something it's a throw down from the council to the student left to say we want you to pick this person i think that's just and there's nothing that says that they
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formally or informally can't do that and i think that's culture and group dynamics management more than its governance since it's clear who makes the choice but the governance is that the student makes the choice but and i would come back with a very strong point of view as a board member that we have a policy and the policy is very clear it's the student reps right but i feel like we're doing this i don't think that's a doubt are you suggesting we do something different maybe not i'm suggesting that we're clear on what we're doing and not doing because these are fine distinctions but it's actually it sounds like it's a real concern so i'm not articulating a point of view when it should say i actually don't think that bilo should list all the things you don't do but there may be even if it didn't a small group of the student council of the dsc could say we think you should pick roseanne right i mean those opinions will be generated so how finally they're managed i think is not in the government's document even though it's and then and then you're again what you're saying is you feel like that could be a source of tension which it could be which is i think what i'm hearing is we can't legislate our way out that's the part of it is we can't write rules to prevent a contention and and think of every scenario that could happen that could cause conflict so it's how do we give you enough to sort of manage it in a healthy supportive way but knowing the clarity of where the decision making falls um and that's the that's the struggle so okay there's a couple ways to do this like we've now created some legislative history here in this meeting that um you'll be here to tell people what it is so go ahead um well just for the record um the other thing we could do um that could be done is like in a committee report we could be very clear i mean this was a whole topic of conversation when we went through the the drafting so we could also include something so that there's a like relic or reference of what the board's intentions were just to be clear i'm not clear though julia if the intention is they should never ever do it or it's the super to make a recommendation or it's the student reps choice right those are two different statements so or if it's the dsc's choices it's not the student reps choice we know that no if it's the distribution council's choice if they want to provide a recommendation or if it's the student sports that are right the point where i keep talking about this to really detail since i'm actually not clear um well i think it's like for me it's sort of irrelevant like they can do it or not but it's like it's the student reps choice and to me that's what the policy says that's what the bylaws say and i guess i i don't want to specifically prohibit it because there may be cases where the student rep actually wants a point of view like you know i'd like to input on who would best compliment me or who has the free time in their schedule to do it or so i don't want to prohibit it but i just think maybe the expectation on the members of the dsc should be we know that no matter what our opinion is it's still by policy and the bylaws the student reps choice and that's not a removable offense or anything like that i think both of the principles you just articulated are clear sorry and i think in practice it's just in theory it would just signify who's kind of interested in the position more than necessarily well maybe that's a different that's a different thing because in your practices people who are interested it should be this is when the pics gonna be made if you're interested i don't think the results of the recommendation necessarily need to be like told to the entire dsc it could just be like advisement to the student now there's multiple ways it's up to the district student council next year to the side i think that's a conclusion i'm sorry i have another question i'm sorry the language that says the district student council may also meet for a summer session between the july 1st beginning of the fiscal year and the first day of um high school for most schools
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who makes the determination if they would be vegan so if that determination would be made by uh either a leadership team or a representative this kind of allows there to be flexibility on if there's interest there can't be but if there is an interesting like these are bylaws there's also like how we run this show that's all up to us well because that's what in the bylaws how mostly because it requires a staff person to be there and so um and just in terms of you know with this would that person be involved in decision making and planning um if there's some recession i think we wanted to leave i say we changed it from well to to may to the flexibility and i think that would be um something enthusiastic and also to clarify the leadership team will not serve there will not be a leadership team during the reception yeah so they will be the ones setting the agenda during this summer did you have any is there anything else that um needs clarity or help i'm starting to really understand how my laws and policies work and how there's some negotiations how it operationalizes but yeah um so we're ready to send these to the full board and michelle it seems like this would be something that would be a consent agenda item versus um a separate agenda item i think i'm okay we could do it if we're okay here on the next maintenance do you want us to send you the amended document before goes to the board um do we need it sure yes please i mean the few amendments that you talked about that's great okay um thank you for all the discussion and thank you oscar and for the work on that thank you um the next item on the agenda and i'm glad to see jonathan back um is uh just an update on the parent groups and schools fundraising so we um robin and i sent up a note to uh the board and also to um committee the students on this committee asking about engagement with a couple questions about what sort of engagement so that jonathan and robin and i can work on an engagement timeline and and strategy and so i want to thank um and i'll a note for the record that director lowry got hers in first because i know she likes getting those points here's my deal i like to my self-accountability is that i know that i'm an over-promiser under-deliverer like i over-promise and under-deliver and so it's important to me when someone asks me of something like hey could you respond to this that i do it because so i appreciate it yes i appreciate you i feel so seen too that would be me too yeah that's something i tried to learn to work on so and i know if i don't do it right away i'll forget i'm also a recovering overachiever so it's really bothersome when i can't it's driving me crazy and then i'll see the person in the response i respond to texts in my head and then anyway i appreciate uh those who did respond um in addition uh one of the conversations that um had since the last meeting is about the different leverage points in addition to staffing that are sort of contact points between the district and private fundraising and robin has created a potential volunteer donation model that we can consider so when we get back to looking at a policy
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draft that is a potential option to look at again that's looking at the places in which the district actually facilitate has a role in facilitating um private funds going into our schools whether that's through contract staff or um physical facility replacements and there's one one more field field trips um so we'll also have that draft available for individuals um or for part of the the conversation anything else yeah no i think just uh yeah just you know again appreciate uh directors you sending in your thoughts your questions or comments uh really again i think what we're trying we're not trying to create us versus them community conversation right we're not period this is about how do we how do we have a conversation as a community about uh you know promoting you know get uh promoting the the benefit the beauty of public education and how people can invest in but we want to be responsible and we need to be thoughtful about how we can be you know thoughtful responsible uh when it comes to especially private fundraising so uh again it's gonna it this can quickly become divisive you know and quickly become us versus them rich versus poor all of those things and that's not what we want to create here and so it's going to take you as a collective body of a border uh to hold that line about you know we are we need to have a a good conversation a responsible conversation uh about uh private fundraising that does not alienate but in but brings people along and really empowers the system to do right by our students so yeah and i would say from my own experience like i've talked about this publicly before you know when i was in pta fundraising i was raising money for the kids at my school right like there's nothing wrong with that i wanted the best for them i wanted them to go on overnight school i wanted them to be able to do parent art and have access to clay and the kill and like i wanted the best education for my kid and the kids at my school and then as i got more involved with parent fundraising and pps i realized about the foundation and the idea that the thing that attracted me to the foundation especially when my daughter was in middle school was that it did share resources and it started me to think like instead of just caring about my kids and my school the the gift of the foundation was it let me be involved in pps i come from an elementary school that was a high poverty very diverse elementary school where my daughter was before moving to portland we ended up at lewellyn which is which is a more privileged school so the foundation felt like a way in middle school to be able to be in relationship with other schools and i think there's such a great potential in our parent-based fundraising and our school-based fundraising and our community fundraising to change our definition of community instead of my school my kids how do we look at like our schools our children and really begin to like develop relate transcend that relational bonds between communities that can lift all of our kids and i think we have a moment here if we don't get into the us and them thing that really could transform the community around pps and and after last night's board meeting you know i walked away feeling like we're locked in all these places of tension with community and it would be really great if we could find a way to like harness this energy and passion for children in a way that like could make a huge difference and seattle has done some really interesting things to more or less success and this is a nationwide issue around equity and fundraising it would be really great if pps could be leaders in how do we create community and leverage our strengths in ways that are empowering for all parents and all community members and i think that that's something we really can do i i sit on the front the fun for pbs board and the people on that board are incredible thought leaders and i'm really excited to see how some of their thinking about fundraising can translate into some of what we're doing with our school-based and community-based experience i want to just appreciate you also for saying um that the divisiveness is actually not effective um and you know the pandemic has just there's so much us versus them out right now it's it's not effective it's just a fight and you don't you know everybody it's a it's a lose-lose uh proposition um john powell was here in town um this week and he talked about um breaking down structures do you actually break the system no but you can improve on the system and it doesn't involve tearing down what's good about what and what's working um and i i think that if portland if we can solve this in portland i i'm very motivated very uh competitive uh when i'm thinking about hayley's student business already but i'm competitive i want to be i want to be an example for how we
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in the whitest city in america of its size um solving this um inequity and being like very honest with ourselves holding ourselves accountable bringing in stakeholders that we have not heard from and and and doing it as a community not necessarily and i just want to appreciate you know uh i wasn't i was at college i wasn't here at the last committee meeting uh and you know uh have had good conversations with chair uh grim edwards about how how to move this forward in a a positive constructive way again that that that addresses and uh our role as as stewards as as the stewards of a really thoughtful community conversation right and i think to just appreciate you know that we're gonna we want to move forward we want to move forward in a in a uh determined you know you know a way uh that that brings us together as we reform uh fundraising thank you jonathan this is this is amy i just wanna i think someone else is starting to speak to i'm not sure who that was sorry um i just want to say how much i appreciate this conversation and jonathan and michelle i really appreciate your leadership in the last couple of weeks and helping us get to this 180 and an approach that's really much more um inclusive and um just positive about how can we do more for kids instead of how can we pick communities against one another and i completely agree that we have an opportunity to be really innovative here i mean um pps was really innovative when it first passed this paul that's not a policy but when it first created gave schools the abilities to create school foundations and mandated that a third go to an equity fund that was the first school district in the country to create a mechanism like that and and pbs got a lot of attention for it and now you know this is the time to make it better and to figure out how to do better and how to serve all of our kids so um i'm really excited about this and i appreciate the the positivity in the room and i think it'll be really well received by our parent communities um and i just look forward to this process so thanks especially to jonathan and and um michelle for for bringing us here director lowry did you see it no i'm good so um i'm glad that there's a spirit because when i look at the data there is um really disproportionate resources going into some of our schools through private fundraising and so the way to move the whole community together is to actually make sure that the schools that don't have access to that get the support they need so if this if the solution is we're going to continue to do this and allow schools to have lots of eas or extra staff or that their students have lots of field trips experiences then from my from my point of view that sort of the bringing the community together is making sure that um you have equity and experiences um which is going to require more than one third of the resources because if i look at the the current resources that come out of um the private fundraising it's one-third is going to the lar the large number of schools and the two-thirds is staying and that allows the two-thirds of schools to do a lot of things which um having talked to principals and parents and students that there's that's really valued and that would be really valued in a lot of schools that currently don't have don't currently have that and so i've i um i appreciate the comments have been made because during this budget process we'll have a chance to like level the field potentially um in terms of staffing or in terms of field trips or a whole host of other ways in which private fundraising gives some students different experiences and so if we want all kids to have access to those experiences then that then we need to do something different in our in our budget and i think the question is you know like i raised last time is that 50 of the foundation is it is it a one-to-one match that you get if you raise ten thousand dollars you get five and equity fund gets five or are there other i mean i think it's a really interesting conversation about how do we structure what that looks like because i think we all know that what we're doing isn't equity and that we need to really think about changing this so that we we can have a more equitable system and i think to ailey's point i mean what's interesting to me about this
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conversation but what's also really challenging about this conversation is that if we're gonna you know address equitable experiences we're not we're not so much talking about the foundations because we know the schools that are raising money for the foundations have about the lowest per student spending and just their staffing of our schools in the district but it's about experiences and all those other sources of funding that are coming into our schools that are enabling inequitable access whether it's field trips whether it's booster clubs whether it's athletic opportunities um so it's going to be complicated but it is really important to look at all those sources of funding foundations are the sort of the easiest and the most transparent and at this point you know not not where the real equity issues lie i mean there we i think we can do a better job in our distribution but it's it's about how do we look at all the other sources of funding that are coming in and um creating different opportunities for kids based on what school they're in that's what we gotta address i also feel like um like it's pretty mature to talk about percentages yeah um um and i also feel like uh who we have at the table is going to be really important right now we have um i'm guessing most of the people are at the median income or above in portland and we don't have those lower income voices that stand to gain the most from equitable distribution well i just followed that in my neighborhood for instance that don't have a pe teacher i think we heard during the staffing process that from some of those schools when they were losing eas or um maybe a part you know time of a specialist um and that is where sort of this disproportionality there's there's no way they that um they can you know come up with funds for three eas um so i i welcome the conversation and um i appreciate it again um the board members who provided um feedback in terms of the engagement process um and i think the the other thing um i'd like to ask for from staff is just a sort of um this is like the one maybe the one pager this is like a robin or jonathan on not even one pager but just the flowchart of how the staffing purchases happen and at what sort of the timeline and staging just so there's um visibility to that um just you know part of it's in the budget book some of it's not um but to understand when that's happening and i know that the staff have made some important change adjustments in terms of when um uh sort of i guess i'd call it reality and in payments where the payment is paying for the staff person and the timing so that i think um just from term sense of financial stewardship um i really appreciate that that work um but it'd be good also to have it be visible so people understand it because there will be a lot of like myths of how things used to happen or how things are now happening but just so everybody understands like what the timeline um that happens and i think it's just more acute this year when there are just reductions in staff in some schools and um people don't understand the process of getting um may i say a couple comments one of them is we don't want to get lost in the forest for the freezer you know we need to take a 50 000 um foot view rather than focusing on you know the smaller elements and also just that equity is not about equal distribution that's equality and equity would uh cause we would give more when there's more need so this you know this per student spending um it's an important number but it's the kids that are getting more need more and they they need even more than they're already getting so the other thing is that change is uh we cannot change systems without a little bit discomfort so it's going to be like putting on a new pair of shoes it's going to take it will feel uncomfortable to center kids that we're not used to centering and just to be mindful of not to expect a whole bunch of comfort in the process it may be uncomfortable but i think the outcomes that we're all seeking will provide comfort for many i think your transformation this will be transformational i'm going to let you have you had the last word thank you thank you that good ending point um
01h 35m 00s
our next agenda item relates to um a policy revision administering non-injectable medicines to students and we had a brief discussion of this two committee meetings ago and we have we have two things in the materials that were raised we have the some draft revisions to a policy and we also have um a memo and mary or liz do you want to walk mary do you want to just very high level um walk through the pretty light changes in this policy and why staff are recommending them uh yes i can do that as you heard from the the team that helped to revise this it was um jamie smith who is the mesd supervisor of our our our district nurses and shaw's and james loveland's team they requested that we make these amendments um to to to better reflect current practice the the the policy as it was written just talked about non-injectable um medications we wanted to add um injectable which it primarily comes in the form of epipens which have been available uh in district schools for quite some time we also wanted to added although add to the policy it's not required by the uh state law that just be added but for transparency and for we just thought it was important to include the language on the naloxone and that's the the um the memo that you have before you talks about the why of why we're asking to include naloxone as um at every school and and so that's what's reflected in the policy as you heard from james loveland's team we've already started on that process we have the pieces in place to have it available um [Music] and i think that's about all that i have on the policy part of it this is a um uninformed question so um do you want an uninformed answer informed answer but you can give me people you've got to do my best so naloxone is injectable and so that's why it's in the same class as it comes in both injectable and nasal forms and we started we believed when we started writing this that we were gonna to be receiving the uh injectable format but it turns out um we will be receiving the nasal spray first however that you know this is um the it may be that another you know supply chain will provide us injectable versions of naloxone great so we need to change this policy not only be to address the fact that we already have epipens in but also to give ourselves the flexibility uh to add in naloxone do any committee members have any issues with the um language that's um being proposed all right sounds good clarifying questions so will the naloxone be available at all ppf schools or is it high schools middle schools um the the the initial rollout is to middle school and high schools we're looking at availability of of medications um and i think that's what uh james's team was assessing the the um what this what supply is available to us the cost of that um i think he was asked at the last meeting what the what the cost would be and i didn't i unfortunately i didn't follow up with them before this meeting to find out what what it's looking like but our hope is to have it at all schools but for now we're focusing on middle and high school all right and then the other question is there's training about pbs staff being trained but what i've seen typically staff are the people that are like witnessing these opioid overdoses is typically other students would there be opportunities for students to be trained on administering no accident i think that's a question for this team i don't know the answer to that um i i i can get back to you with that i just got a text from a doctor a friend of ours that um was saying that um opioid antagonists might be a better term than naloxone because that's the um opioid antagonist
01h 40m 00s
or the umbrella term whereas naloxone is the specific the brand is the brand name or the specific or i don't know so is that that might be something we want to consider so we don't actually use the word and do we actually use the word the policy no yeah we do it in under gene but we say naloxone or any similar medication which would i think or similar medication i think covers that yeah i think i just think opioid antagonist is like a brilliant phrase that just sounds great yeah yeah so it's a good point i would rather um not have a brand name in our policy so i mean if we use that i would use the phrase opioid and dragonite so will people know what that means that's the thing i think people know what narcan and naloxone means these are using the term narcan yeah narcan is the so that's what myself was telling me about because my son has actually had to um administer narcan on several different it's like kleenex right we use the word kleenex even though it's a brand name or you're like anything i have a couple of questions do we want to look at that specifically and we can change it to naloxone in and then put in parentheses narcan and then and then i could say or any what was your term early i'm sorry good antagonist or similar medication so i think that makes the policy um more timeless um and again i think just not great practice to put ends like we would have said you think we'll say we can only use them we don't have anyone who works in masd or james's team here so i think we should run that language yeah that's great let's do that but i do think we want to have it so people understand it where so naloxone in our camps the term people understand but we also want to make it timeless so that as terms change there is still something people understand yes so all thanks to all people anything else any other questions no i just agree with danny that narcan is typically let's use i'd say naloxone is like never every i didn't know this until i got on this committee but i had heard narcan um and it's what actually through parks and rec that's what we're trying to follow go ahead uh just want to acknowledge that uh representative maxine dexter i think shared uh email communication to the board uh she's expressed to staff uh her appreciation of the board and obviously pcps uh making uh significant progress on this and and really uh using you know from a state level really thinking about how pbs can lead uh the rest of the state uh in in this really important work so just wanting to bring that into place thank you director green do you have any questions or you're good with moving it to the full board i'm ready to go with it this is this hurry up and give me something to say i think we already have it in the works right what the narcan's coming oh yeah yeah yeah i directly address any issues with the i was curious about training staff and who will be trained at what levels similar to your question i wasn't thinking students necessarily but i would hope that there would be a more dispersed uh training so there's not one person that needs to be in the building at the right time they can administer it my other questions would be um i think in the very first is it about the policy or the background though the policy okay um the other question was about parents um sorry i'm getting text um that's the first question if you like the training is um the the according to uh james loveland um they're they would like to make the training as broad as possible and we will we're going to put it on pepper so that it's available to all staff with the recognition that many schools do not have us a school nurse right now this training is with the school nurses and the shaws but we recognize that sometimes school nurses are not there on every day and so we're we're looking to um to broaden the trained personnel in the in the in the both in the school and also looking at extracurricular activities who would be who would possibly be included in the training so for example there's a school some sort of school event after school i think campus security is probably targeted just because they're walking around the school constantly they're visible yes i met with uh mary crow um two weeks two weeks ago and i suggested that we have that home because um
01h 45m 00s
they are the person who we usually interact with our students most regularly also i do think it would just be best practices for our uh campus uh security to um have them yeah i did suggest that um well we worked to create um resources on me and her work great resources for uh administrators and schools on pepper um that we also look to maybe look more into other resources for our administrators and schools as well so um the pepper is probably the hr of the training um which would be good i hope we would encourage you know again as many layers or people in the building adults in the building to know how to do this and my other question was about um parents so the permission piece can parents could it be set up so parents would opt out rather than having parents you know written permission to opt-in um there's not a need for permission for the narcan okay there's no permission okay it's as needed that's for every other medication has to be a parent's written permission um yes that's in the policy okay well i would hope that you wouldn't need permission like if someone has an app goes into an allergic reaction are our nurses allowed to administer an epipen yes so like if it's a life-saving medical intervention they can do it like an epipen without permission the prescription it's a prescription emergency medication that's a great question thank you you got it answered right i got it answered um okay so um in terms of the actual and i it's very minimalist the changes um so do i have uh the committee members support moving it to a first reading yes um then i had a question um liz and mary about what would be posted with the first reading um would that include this um background documents so whether it's components of that or that actual document whatever the board would find helpful i think that would be useful the only thing i would say about this i found it very informative i didn't know all the acronyms so i'm just like doing acronyms just i thought it to me it was informative and because you can't really tell from this policy it's kind of like oh there's some random changes to you know like small changes but i think paired together it shows like what we're trying to do also just information for the community about like what we're trying to do to address what do you need it's just information for the community about what we're trying to do to address the memo is helpful for them yes right um okay the last agenda item oh actually we have two um perspective so i'm going to try and keep us just to five minutes on this one and five minutes on the last one so we can go on time and we have no public comment right okay um so we have two last agenda items the the first is um uh policy 7.10.010 it is currently called citizen involvement process and i happen to look at this just as a you know going through some other policies and noticed it i was like okay the language needs to be updated and then when i actually read through the policy um there's extensive references to um else ill sex i freaking forget what they're called local site no um um local school advisory yeah they're they're not site councils they're this other thing that used to exist and so it's very dated so i um ask staff to go through and update it so that we use we're not using citizen we're using community in terms of terminology and then also to remove the language that of the things that were no longer required by statute which is these lsats and then align the site council which still are in
01h 50m 00s
existence um that the statute with our policy and then at the end of this policy it had hey we have some other um some other thing things that we do that are other board related committees like cbrc and we have separate charters for those who really didn't seem necessary so this is this is a clean up model of every set of revisions and i don't know if people had time to look at them it's not i don't think it's i don't believe it's substantive um we could hold it over to the next meeting um or if people are good we could recommend it out like i say it's it's primarily a terminology cleanup and to remove things that are no longer provided for one statute and and renaming it to remove citizen yeah so it's just like 90s we don't use that anymore yeah well that was what got me into it then i was like oh and there's some things that aren't even in law anymore so i just got it briefly and it seemed all i would like to talk about the student involvement because at most high school levels there is a requirement on the individual site councils to have students and i think it is a good practice to have student involvement when we're talking about how to improve schools is that been removed no it just says that they may designate other types of members the district may designate other types of members that may include students business leaders or members of the community at large so they're not a defined membership the ones that are listed are the ones required by statute so it's it's a remarkably prescriptive statute it's very detailed that doesn't mean that the board cannot make other requirements but just as you're reading it i was surprised to go map i expected to map it to the statute and find a lot of discrepancy and in fact the statute's really really detailed okay i'd be fine moving it forward just like at some point i'm not talking just to give a framework for what you're reading because it wasn't intuitive to me when i dug into it yeah there's actually maybe this is also some issue for next year's dsc but um so the question is like do all schools currently have site councils um and do they follow the law is probably a first a good question um i mean the thing we learned at uh charter that you didn't know is our new standard is we need to be legal that's and then we need to make sure our implementation of the policy well i think that's a good question for the superintendent um and the chief of school the deputy superintendent um on the school side the title right now but that is a good question but then i i would say the district's student council another question would be is that's a way for students really to be involved directly in what's happening at your school versus the district student council which is more district-wide yeah because we have safety councils equity councils that both have prescribed membership for students at least like one yeah but not psychological and with the high turnover and principles at certain schools cleveland the site council has kind of like pushed to the side my expectation then would be that i mean i've never um it's not very often where you have like competitive like um not anybody who wants to serve cancer that doesn't happen those schools i went to there's a sharp elbow situation some of these schools that you would get on it you can speak um so i'm gonna i guess you're almost done it's like a question i would say maybe for next year's dlc if you want to make a recommendation that we i think we can be more prescriptive than the law correct liz yes yes so we could be more prescriptive than the law um but maybe that's let's see if there's a recommendation yeah i would think it's good because well i enjoy the work that we do with the district um not every student wants to do that which is fair and some would just like to focus on their own community okay i wonder if to answer your question because we the legal team did the line up to the current law and statute and try to provide cleanup but i think having jonathan the superintendent uh dr proctor the names you just mentioned look at it and think if there are other pieces before it gets voted out first year that might be a helpful okay we'll hold it over i mean just by us even doing cleanup i think raises the question is like are we following
01h 55m 00s
the law and and appreciate that liz uh i was gonna given the complexity of the the impact on school sites uh and and our principles particularly having a significant role here i would want to make sure that they're engaged uh in a thoughtful discussion because you know ultimately you know our school improvement plans come out of uh of this work and and so and which is part of their annual you know to-do list and you know and so there's this whole process there's systems upon systems so i want to make sure our principles have a uh have a voice at the table yeah i mean my sense is is probably more on the implementation side because like say this is pretty just taken straight from there but we'll hold it over for any additional comments and i guess if if the dsc wants to have a point create a point of view between now the next policy committee meeting like um you can um i will have a point of view the district council may also okay um well remember we're separate and i know you speak up when you have a point of view um so what would be helpful is if the student representative and the district student council will have a point of view to let us know um a week before the meeting so that we could potentially include it in the meeting materials we'll talk about it okay great um so the last item a business is um this was just uh to be a just update um on the district calendar so the board as everybody knows the board adopted it last night and um this isn't to um address the 2324 calendar but really to look at ways in which there can be some sort of the 22-23 it's the 23-20 we passed the 22-23 last night i'm sorry did i meant to say 23-24 23-20 yes that's what you did say but i thought you said it does not address it and i'm so confused let me continue my sentence great um so i think what this the staff had already indicated that in not next year's but future years that there would be a very intentional conversation about all of this and ways to um to address it and so this this is more of a shorter term 22 23 what might be the oh what might be an overlay um for this this next year not like we're going to add new you know a new um holiday or that we're going to like move the start or the end of the calendar year that's that's all was set yeah um but that there are definitely ways in which through scheduling um we can send a message that um we're a more inclusive district and so um that's gonna be the i'm going to call it the interim body of work because that other body of work's going to happen and have just prior to this meeting connected with jackson and danny and the of course the committee staff around um just getting a work group of what that might what that might look like um and we've had a number of different other districts um how they approach it like i like what you included from fairfax yeah so fairfax like eugene has passed something um and fairfax is interesting it's actually an um an attendance policy that they incorporated into which is kind of a different but they do have like it says on these days there should be no new graded assignments no tests no field trips no school pictures no speakers no assemblies no sporting events auditions or tryouts like i mean that i think that's some of what we heard from some of the student speakers is it is attendance but this policy goes beyond just attendance yeah from from yeah like school pictures i mean there's a whole host of things and it's not just for our students but also staff um and it's not just principals who schedule things but it's a whole host of other entities and individuals that do that as well in addition um so addition to the work group one of the most important
02h 00m 00s
things is all of us non-lawyers are going to get a lesson in the constitutionality of how we would do this correctly um so that is the work we'll bring back to the committee for a committee discussion um but definitely um with a lens through doing it in a way in which we're in compliance with the law and also recognizing that the calendar for next year has been that that the contours that has been set it kind of took me just to i think one of the things that happens is we use calendar at least two different ways and then the strict what you approved as a board last night calendar it's like when is school happen when is the district open when is it closed beginning of school of the school construction days non-instructions right this is also a calendar that has lots of other stuff on it as a piece of paper that reflects helpful information for people who are involved in the school community and so i think when we talk about approving the calendar in the most formal sense under the board policy that was the thing that was done last night and we are now working on the over i think overlay is a nice term we use we sometimes use those interchangeably and we just want to highlight that both are accurate which is i so appreciate you for doing what you do keeping us alive keeping us legal to the letter of the law uh and also just again in the spirit of uh you know this is a great uh opportunity for our students to show up and provide you know significant change to a policy i also there are as you mentioned other stakeholders and so uh that that need to inform and and want to inform the conversation like our school principals uh you know athletic directors if we go into the track of that work so uh as you saw me walking back and forth that was with pabsa which is our a group of principals um that we gather with and uh we we had this conversation i i offered that all right i said we would need want your input uh and philippe uh hershjik who's the principal at ib wells has indicated his desire to help this committee you know make sure that we have input from principals and other you know staff stakeholders uh so just wanting to put that in here so as you're engaging in creating this committee that he is part of that yeah i really appreciate that jonathan so like our process would be we'll have um i think um liz will set the parameters which you know always the the law is a good place to start um or the concept of the constitution um and um kind of talk about what what the primary issues would be and again this is very focused on the interim because it may be one of the recommendations that comes to this committee is we should um actually have an attendance policy or we should modify we do have like the holidays but it's like holidays for non-representative staff it's very narrowly focused um so that may be one of the recommendations longer term there's some policy work um but to your point jonathan i think both of those both the interim and the longer absolutely um because i think what we have right now is because not everybody's at the table and it's like oh yeah we forgot about you know x you know on the calendar um so really that you know a very inclusive conversation um and i think for the interim we're going to want to um make sure that we do it so that it's not just another year passes by so that we have something but also with the the lens of this is a also longer potentially longer term conversation but also but both of them will need to be exclusive otherwise we're we're going to end up with the same thing we currently have which is you know a pretty um you know a calendar this is somewhat like the status quo also when we're talking about like not assigning um tests quizzes like pt is going to be super important to get buy in that we're actually going to be following this i think also important fairfax doesn't allow stuff to be due the day following a cultural holiday either so you don't have to spend that observance studying either so there's a i feel like there's a lot more the phd would need some input too yeah well i say lots of people schedule things in schools i mean coaches with practices what's mandatory um there are some interesting things we might have to talk to osa about some of this and yeah i mean fairfax has a you know they're very clear like we don't control these other these other things um they also do though have at the district level there's somebody who's responsible for certifying that they're in compliance they also have like the school level administrators certifying that they are not there's that they're complying with the observances around those days and the requirements
02h 05m 00s
um so this was mainly meant to just frame up the conversation so next meeting um we'll have something i guess just the last note is uh potentially also next meeting we'll have something from maybe from direct to class um as well uh so just keep keeping us thank you equity um so so right review we're going to look at we have like six policies played just reviewing them comparing it to best practices so the prompting is something new for us look forward to it yeah so with that i'm gonna enjoy the meeting


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