2021-01-21 PPS School Board Charter Schools and Alternative Programs Committee Meeting

From SunshinePPS Wiki
District Portland Public Schools
Date 2021-01-21
Time 16:30:00
Venue Virtual/Online
Meeting Type committee
Directors Present missing


Documents / Media

Notices/Agendas

Materials

None

Minutes

None

Transcripts

Event 1: Board of Education’s Charter and Alternative Programs Committee - 1/21/21

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to expect that any more will come in between now and i i think yeah i mean we're in the middle of the open phase so um and and again erica will go over when that closes um due to um just being thoughtful about what what cbo's have on their plates and all the different things that people are managing in the pandemic we um aired on the side of um giving an ample time um for proposers to submit their proposals so i don't know uh so i believe a lot more will come in i'm not sure i haven't looked in planet bids to be honest to see if we have any in yet yeah february 18th is a date that it closes so by that date we'll know all of the programs that have applied okay so we can go to the next one thank you cara that was what i was like wow um and then and then we can just go to the agenda thank you so just an overview of what we want to um uh go over today and uh when director constant and roseanne and i did agenda setting this is what we this is what was decided so um so we'll welcome people into the space we are being mindful to do it land acknowledgements when we gather and open our circle um then we'll go over the charter school renewal process um and tara will give an update of where we are on that as well as then we'll have some time for cbo errors for charter school updates um both from um from pps and then some space if charter schools have things they'd like to share and then this will kind of do a similar thing with the contracted alternative schools so an update of where we are with the cbo with the request for proposal and then also share just some more general updates with regard to our contracted alternative schools and then we'll close it out with a more general multiple pathways update um and there were some questions about lippy and what we're doing and we definitely want to celebrate the graduation um the graduation rates that came out today absolutely so queen are you going to lead our land acknowledgement i think lauren is going to great good evening everybody could we go to the next slide so we want to take a moment to acknowledge the stolen lands on which we meet today from our various locations around the area this land has been home since time immemorial to the native nations of the multnomah kalapuya chinook clackamas malala cathlamet tualatin peoples among others native peoples hunted deer and other animals fished for salmon and other fish gathered traditional root and berry foods traded lived within traditional spiritual and governmental structures and more and still do smallpox and measles epidemics brought to this area by settlers missionaries and traders decimated up to 90 percent of the population in the early 19th century boarding schools tribal termination racism and other aspects of settler colonialism have continued to negatively impact native people since that time we can't undo what was done but we can honor and acknowledge the descendants of the original peoples of this land those who have passed as well as the land itself as we gather today we focus on building connection with and learning from our current native students families and community thank you next next slide thank you kara so just a general i'm just going to be very quick and then i'll hand it off to tara but just a general overview again of our charter system our charter school system so we currently do not have any charter schools at the high school level we have four k-5s and two k-8s and you can see them on your screen and then we work very closely with two state-sponsored charter schools so um we have the emerson school kairos pdx learning academy opel portland arthur le monde and le mans french immersion and portland
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village and then um we've been really excited there's been some real positives that we will also talk about with regard to the collaboration that has been formed a deeper collaboration that's been formed in the last year with the two state-sponsored charter schools cottonwood school of civics and science and the ivy school and sometimes just one note sometimes you'll see things that talks about 1900 charter schools students and sometimes 1450 the 1450 is our in-district students and then we have the 500 and 40 include are just the two state sponsor charter schools so all together about 2 000 students uh next slide okay and then um tara why don't i just hand it off to you at this point sure so um as i think we reviewed previously we do have two uh full renewals due this year both portland arthur academy and the opal school uh the upcoming still remaining renewal timeline for those two renewals include a board committee work session which needs to occur the week of february 1st through 5th and the charter renewal public hearings the week of february 8th through 12th that particular week is meeting a statutory deadline guidelines so we can't get out of that one week and then we hope to have the school board committee do some charter school site visits virtually at the two schools sometime between the end of january and mid-february and then there will be one um march meeting at which the full board will vote and then we can look at the next slide there's a little more detail so the key dates we did in fact receive the full charter school applications from both schools on january 2nd as required by statute and then those next two meetings the first work session is when uh the board committee will receive the relevant school data i think in the past when it's been in person that's when you get the binder and hopefully this time around there's not an actual binder there will be virtual information for you but we'll just we'll just see what we need to do but you will get your binder ish of information that includes all of the school data you will want to know for the term since the last renewal for these two schools and then of course public hearings will occur the following week after that and then traditionally there has been the committee has decided to do an additional meeting after that which is not required by statute to review any follow-up questions that might have come from the work session or the public hearings and to discuss a staff recommendation and recommend resolutions for the full board meeting in march next slide the full board meeting has gone two different ways but generally the to meet the statutory guideline of being within 30 days after public hearing we set the vote for the first full board meeting in march so that can happen at that march 9th board meeting as long as public comment is offered and if for some reason we do not vote at that meeting the school full school board does not vote then it can be postponed to the following march meeting as long as we've made an agreement with the charter schools to extend beyond that 30-day statutory process next slide so at our last meeting there was a question about the specific criteria for renewal so i wanted to make sure that we included that here it's a it's um very specific and limited and also pretty all-encompassing so i'll quickly review the renewal decision is based only on these five items and it's based on a good faith evaluation of these five items so the first is that the charter school is in compliance with charter school law and applicable state and federal law the second is that the charter school is in compliance with its charter agreement and the third is that it is meeting or working toward meeting the student performance goals and agreements in their charter the fourth is that they are fiscally stable and they use a sound financial management system and the last is that they are in
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compliance with any renewal criteria specified in their charter so those are our specific and limited things that we base a renewal decision on we get this information through our annual site visit annual performance framework evaluation that we do and academic financial and organizational records will all be part of the packet or or binder that comes to you prior to the work session next slide any questions so far on any of the uh renewal process okay great so just a couple updates about our charter schools uh who have honestly been rocking comprehensive distance learning really amazingly well uh one of the silver linings i think has been that as a result of comprehensive distance learning the charter directors are meeting now we're meeting weekly with all the directors of the different schools and the charter's office myself and jenny braden and talking about things that are coming up for the charter schools keeping updated with the ode guidance and um i think one of the richest parts of all of that is when directors are really talking to each other learning about what they are what other schools are doing how other directors are dealing with common problems because i think as we've talked about before the charter schools really do operate as independent units and they don't have that uh collaboration that um that a lot of district level schools do just through uh you know leadership and different uh opportunities like that so it's been an amazing opportunity for for me to see the charter schools collaborate but also for the charter schools to spend more time with peers and and starting to see uh how other schools are doing and attacking comprehensive distance learning uh i also just got a warning my internet connection is unstable so wave at me if i disappear in addition charter schools have had some amazing comprehensive distance learning successes and i've been hearing great things about materials distributions and project schools that are sending out project kits to kids to have project work done in portland village school doing meals and various other supplies distributions and i just think that they've been able to take advantage of the fact that they have very close and tight relationships with their community and try and hold those communities together even through distance learning i think there's been some really positive outcomes from that uh next bullet point about uh lippy planning so limited in person instruction planning for the charter schools i think there are questions for the charter schools that i think are very similar to the same sorts of questions and issues that the district deals with for lippy planning so one of the things charter schools are looking at is access to vaccines and of course they're being included in the district's planning about how we will how we will prioritize and ensure access to vaccines um the charter schools have pretty uh great flexibility in whether or not they uh they do lippy and how they how they plan that so from school to school there are very flexible time frames on whether or not schools are planning to offer lippy and whether or not um they have a set time frame in which they'll be able to do it at this time they're still many of the schools are still surveying their staff and community as we learn more about vaccine availability and as we learn more about the public health metrics and and about risk assessment i think schools are coming to closer decisions about it but um but they again are not required to offer lippy or not required to uh offer hybrid in these times so we're just going to see what is the best way to get as many students back into school as possible safely and i think that's where everyone is right now with that any questions around lippy or any other okay so uh this i'll put an opportunity if there are any charter schools that want to give any updates or have anything to offer here so i don't know if you can see me raising my hand this is beth at opel school hi beth yes hi i i just wanted to say um before we hear from you that we want to make this a regular feature of these quarter these uh board committee meetings instead of
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um you you guys signing up for public testimony we just want to have an opportunity to hear directly from from any and all of you about whatever's on your mind so um with that i'll finish interrupting you and let you share what you wanted to share thank you amy i'm always um happy to play by the rules and um appreciate the opportunity so i wanted to bring uh into the conversation a letter that um we collectively wrote and i haven't looked at that one recently there was an earlier one also talking about sort of the impact on charter schools of trying to operate in distance learning and expenses and the sr funding and all of that good stuff and i want to start by saying that this is an area where we really want to work in partnership with pps to try and serve all of our students and we're all operating in really different models and with different priorities and acknowledging that uh the first round of esser was out of our hands in a lot of ways and we benefited um at a couple of different levels but including having technology um distributed to us which at least for my school was a really big deal i think that probably a third of our families are participating in that and i don't know how we would have served them in a different way so i want to acknowledge that as a as one of the ways that the first round of esser came out to us and then i want to just make an appeal for the next round of esr for you folks to be thinking about us and what it takes for us in our very small worlds to be able to spin up any kind of in-person instruction and all of the all of the all of the bits and pieces around the guidance so i just like to bring that into the conversation sorry i was on mute uh deputy superintendent hertz are you still with us here i am yes hi nice to see you um can you please um explain how charter schools were considered in that first round of esser distribution and why it landed that the state state sponsored charters um were eligible and that um our own charters did not receive funds under that first distribution and also if there's any refreshed thinking uh anticipating these next rounds so every time that we receive some of these federal stimulus dollars the uh ode oregon department of education gives us guidance on what who we need to distribute to and how it needs to be distributed and i can tell you that um with the first round of sr that um the i can tell you that ode has had different rules with different sources of funding distinguishing state charters differently than district sponsored charters so and it's not always the same i can tell you that it changes each time and i'm we're right now we don't have the information on the new round the s or two um round we don't have those um rules yet and so we're still um getting it you know waiting for that information on specifics but in sr1 we did um allocate in a title one model and it was um spent on kindergarten eas and so there was no qualifying charter for that and the um remainder was the edtech and i think she already talked about um that we supported charter schools with devices whether they were state or local we um supported all of our charter schools that needed devices for students but right now we we really don't have information on how what the rules will be and as soon as we do then we'll have um more um you know information about how we're going to use those dollars and working but how we need to work with charter schools at that point okay and am i am i guessing correctly that with the prior guidance um they they specifically said that state-sponsored charters were included and were eligible but i'm guessing they probably didn't say that district sponsor charters were prohibited they just didn't call it out specifically so i at one point they they actually
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called me up because and i can't remember which round of funding um because there's been multiple and they come from different you know smaller pots of funds but um there was a round where they um they asked us to work with them on the state charters because the way the law was written so and then the next time they they worked with state charters directly so it um it's really based on um and i can also say the i can also say the um that the federal government changed their rules multiple times as well so each time so it's not it's not been a simple matter where it's just regular allocation that we know what to do with i can say that we were told one set of rules and then we got a change on that and then we got to change again so it just um it has not been an easy trade um i'm hoping with um new administration at the federal level we won't see as much fluctuation how and how we're allocating those funds and i would um tara has also been attending ode meetings if that's helpful because she attends on the charter side and i attend on the school finance side and sometimes they we don't always get the exact same presentation so yeah okay and just while we have you what about the last question about access to the actual some of the physical supplies ppe and cleaning supplies and such from the district um i'm wondering if yeah i'm wondering if the um so i'm wondering if we have a way to help with them i know sometimes it's even just hard to get things and just helping with what vendors that we're working with um so that they can you know get uh know where what what our sources are so that as a they are part of our district that that will help them get the necessary supplies that they need so i can we can also you know always talk with our purchasing department to um get vendor-less and know so that they know where we're getting supplies and how those contracts are working or maybe can you um i mean i i can't direct you but i think it might be a great idea to if you could help facilitate um that and then report back to us um about whether or not it's been made any easier for our our charter family sure thank you claire um beth i wanted to to comment on um your bit in the letter about the pass-through rate which we have discussed before and heard a lot of presentation and advocacy from you guys about that i think last spring so what i will commit to is elevating that issue in our overall budget process and bringing it to the attention of other board members and putting it out there on our sort of we have a we create an ongoing list of of questions and avenues that we want to go down in our budget process so um i will i will raise those issues and concerns there so that they get the attention that they're due thank you we appreciate that can i just make one more comment about claire's thinking around ppe and other resources one of the things that at least for us would be really useful would be to be able to purchase from the pps warehouse because i can tell you in the last two weeks i've not been able to get extra large gloves for janitorial staff i mean i just can't find them other than exorbitant prices and so there's just places where we don't have the economy of scale and we don't have the relationships um and so being able to um you know there's financial support there's also just organizational support that um i know that pps has stronger purchasing power and is able to negotiate things that we just can't do and it'd be really lovely to be able to piggyback on some of that thank you thanks we appreciate that we get an opportunity to talk to you about these things of course it's great that you guys are feeling so cohesive these days but that's a stretch i mean everybody is like i said to somebody earlier today we
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are flying too close to the treetops it's just all a little nerve-wracking but um yeah i think all of us are having uh really positive feedback for my family so you know yeah we're close to the treetops but we're flying and things are going about as well as they can at least at least what i'm hearing from our families and from other directors all right karina i'm going to send it back to you our agenda that we have um that you showed at the top of the meeting is a little bit different than our agenda that we have in board books so i'm going to let you run with it oh okay um i think um all right um i think they are similar but um we will go on to the next thing which is in both um which is the the cbo update yes and karina i don't know if you wanted to give a little overview for just alternative schools in general or i'm happy to do so i think it's just essentially a listing of the alternative schools and kind of making the distinction between contracted alternative schools and in district schools which is listed on the slide you have up now it's just really for reference and i do think um i don't know if that's what you were referencing any director constant but i do think it is kind of what we had spoken about which was the just looking at charter school renewal and charter school updates and cbo um rfp and cbo updates um and then lippy so right now it's on the just the cbo the rfp um update so we have uh erica manages um most directly our um 10 partnerships and with our contracted alternative schools and then we have metropolitan learning center k-12 as well as alliance high school is our in district alternative schools and together that makes up our alternative system so next slide thanks karina so as many of you already know every five years pbs conducts an rfp process and this is where we open up the solicitation for community-based organizations that wish to provide alternative school services to pbs students we are currently in the midst of the rfp process we released the rfp on january 8th and currently programs who are interested are up on planet bids and reviewing the materials and many of them submitting questions and working on their proposals they are due on february 18th at which time our internal team will look through the different proposals and potentially set up interviews with programs that have applied that we have additional questions for and our notice to intent award is on april 16th and so we were trying to be generous with the amount of time we gave proposers to draft their proposals but also being cognizant of the fact that we do have programming that starts july 1st so that the timeline between april 16th and july 1st is somewhat tight for programs that are either starting new partnerships with pps or those are who are continuing and need to draft contracts for the following year starting in the summer next slide please so while many of the elements of the rfp are very similar to years previously um always with a look at students for whom our traditional setting might not have been able to meet their needs and so we always have a disproportionate number of students who have chronic attendance issues and face credit deficiency issues and other learning gaps and then of course looking at specific groups of students who might need extra supports and services or those who we as a district are targeting to get extra supports and so we take a look at all those different areas in addition to the different areas around the city where we're feeling like alternative needs need to be met and we draft our rfp and so here are a few different blitz of things that we've looked at this year and of course it's specified in more detail in the rfp next slide please are there any questions about the rfp process or questions regarding that before we go on to other cbo updates okay i won't beg you to ask me any questions i'll just continue so cdl has been a really interesting experience across our cbo network we have seen some miraculous work happening across
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our schools similarly to the charter system cbo leaders have been meeting way more regularly i think the allowance of doing virtual meetings and not having to park in the besc parking lot has really made it much easier to connect i don't know why we weren't doing that previously we seem to have always had the capability but this has kind of thrust us into that environment so we've been really excited to meet regularly and like charters kind of share common practices um common challenges and common aspirations and so that's been really rewarding each of our cbo programs are unique and serve a kind of unique set of students and so each program does have its own set of services and supports and has been addressing the needs of students in different ways but i'd say one of the things that brings us all together is just the perseverance in terms of really working with students and families to stabilize them as much as possible in these very tumultuous times so cbo's have been coming up with very creative ways in addition to visiting homes and dropping off work also making sure that they're using their um vast array of wrap around services and partnerships to target those student needs and family needs we've had a lot of engagement from our cbo students which as you can imagine the population of students served by these programs engagement is always something that's considered what's the word something that needs to be addressed because these are students for whom engagement they're kind of hanging on and hoping to achieve that goal of graduation even though they might be behind their peers in terms of lippy updates we do have a few different programs nine different cbo's that we currently contract with one of whom has been pretty much running throughout the pandemic and their residential treatment and so they've actually been continuing to do in person in a full scale model even though it's very few students then we have one of our cbo programs um helen's view that has been is currently doing lippy and has done lippy previously and then stopped lippy once incidences were kind of raised to a different alert level and have just restarted this past wednesday the rest of our cbo programs um are planning for what that might look like but of course are planning with the utmost precaution just as our in-district schools are and are very eager to learn about the immunization plan and how they're going to be integrated into those services and then additionally um many of them have have heightened concern for obvious reasons because of the rash of violence that's happening in the city many of our cbo's have experienced a lot of hardship in terms of working with students and families that are impacted by violence either directly or in the community many of our cbo's have had several students who have been shot and killed and or involved in extreme violent activities and of course this is kind of shaking the core of the communities that they serve and so many of our cbo's while most intended to provide alternative school services of course have to keep these things in mind and are working with their communities to think about the ways in which to open most safely not only as it relates to the pandemic and spread of virus but also in terms of violence prevention um and i'm not sure if anybody else as we move through the agenda would like to kind of speak on that point so those are some of the things regarding lippy we don't have many other programs that are super eager to go back right away because of a lot of the violence in the community and of course with a small amount of resources that they have to actually open facilities um but all of them are of course taking all of those things into consideration while planning erica excuse me may i ask a question this is director to class um do do the cbo's have any resources available to them that the district provides such as you know we've got a department that works specifically with you know social emotional learning and suicide prevention for instance we just got a presentation a few days ago on that are are there supports at the district level available to your cbo's to our cbo's absolutely all of the services that we provide to our pps students are eligible for our pps students enrolled in our cbo programs we have been working really strategically to try and partner with a lot of departments internally that where there might not have been as much of a link in years past and so we do work with um you know a lot of our different departments related to social emotional learning the threat assessments looking at different violence prevention uh techniques but then we also like to rely on our cbo's who we really look to as experts in this field and unfortunately have pretty detailed crisis management plans um and resources and experience in this work and so while we want to of course ensure that we're utilizing all our resources to share
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the best practices that we see fit we also welcome and um allow them and want them to share what they know works within the communities that they work with so it's kind of i would say a reciprocal relationship and we're hoping to develop that in a more seamless way obviously as we move towards bringing kids back yeah i i guess thank you for that i was also wondering so the cbo's are experts in their communities the communities that they're serving and the district has these you know supports available do you know to the extent that that the district supports are being used and are adequate for what what is needed or are cbo's coming to the district asking for additional help and taking advantage of those supports or are they puzzling through this on their own or is there a combination of both like how how how arena i'm not sure if you want to touch on this i was going to say it is a combination of both but i see you kind of you know anxious to speak and sure thank you go ahead go ahead erica i'll i'll go after you so i was just going to say that i think it is a little bit of both um you know we do have and of course we have nine different programs each of which have their own range of services so for instance you know poic has several different campuses and several different administrators across different neighborhoods helensview is part of mesd pcc is its own whole network so i think each of the cbo's and you know mount scott serves a different community with its own you know wrap around supports and services and partnerships and so we try to we always offer support and we're always open to hearing what supports are needed and trying to advocate on their behalf if desired and then other times we realize that it's more seamless for them to partner with their own agencies that they partner with to provide those services for their staff and communities i'd love to hear directly from um someone one of our cbo's or any of you about um you know first i just want to extend my personal um compassion and condolences for the losses and and the heartache your school communities and would like to hear from people about what's working in terms of what you're able to do for your students and families and what's still needed this is don quija jackson i'm the principal at helensview which is run through multnomah educational service district and i'm the principal up at donald long detention facility which isn't a cbo but serves a lot of of pps students um thank you erica for kind of summarizing i know we are all dealing with very different things we've lost eight kids in two months and um not all have been pps students um it has been really traumatizing part of the reason that we chose to do limited in-person instruction um and it's all outside cte based classes was because our our kids need us and um weighing weighing dangers right we worked with multnomah county health in reopening so we weren't you know ignoring covid but we feel like we're just we're losing kids without connection we also um have accessed we had our mental health therapist and school counselor work over the entire break and um paid them and worked on comp time so that they could continue to support families who were in dire need i do have to say that um title 10 services have been incredible from pps because our houseless issue during this pandemic has just shot up and i think you know there's always a need for more but i feel like we've done a really great job at connecting with our students but it's been at the expense of our our staff's mental health often because it's just such a huge huge need with that much loss and especially in the middle of a pandemic please um extend our gratitude to your staff for everything they do yeah so i can chime in just to fix it joe mcferrin with poic yeah it's it's been real rough we just lost we've lost several and as an agency one of the things that we do that some of you may not be aware of is that we have a division if you will of 20 staff members 20 plus staff members that work with specifically african american youth and families involved with the criminal justice
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system and so our reach with respect to wraparound services goes far beyond poic and rosemary anderson high school as an organization it also filters into the schools throughout portland public we are one of the things that i can highlight that we're excited about is that our mental health we have three school-based getting ready to add four a fourth uh mental health therapist and our therapists are participating in training with pps so that's my latest i mean uh pps has been very supportive um throughout my years uh here 26 years in various ways but the the latest area that i was excited about was that our mental health folks who are working overtime as you could imagine uh dealing with not only the community and violence but also covet um and so one of the things that i hope that will happen in the not too distant future is that pps and poic and others throughout the community and our public safety officials can get together and create a plan a safety plan for the entire community what you're seeing in the news and what's being reported doesn't capture all the violence that's actually occurring so it's it's i've never seen i've been around for 26 years and been through a lot with respect to gun violence but i've never seen anything like this and so the kids who left school before the pandemic who were you know we all thought was seemed like a pretty good kid and and and was on the right track what we're finding is some of those kids are in situations now where they have to um to survive they have to to join and become a part of that lifestyle so i think we all um need to come together and figure out with pub with with our public safety systems to ensure that when we do reopen that we put our best foot forward and mitigate any sort of violence that's brewing but all in all we're just gonna keep a good attitude do the best we can continue to work together but i just will say that when we've called on the district uh the district has been there to help us in any way that they can thanks joe i'm glad to hear that that last piece i'm glad to hear thank you um i still have a question my question was more about is the demand the demand for services that the district can provide is the district able to to meet that demand or is there a disconnect between what is needed and if if there wasn't enough and and if we could resource the demand and i didn't get a um a sense for that if the demand the cbo's demand for services to address the violence that's happened the maybe the social emotional supports are being met and if not was there a way to resource that demand does that make sense yeah i would say if you're asking one of the things i just speak for us and i i'm hoping that this is a safe space so that this information kind of somewhat stays here but we we are seriously considering uh [Music] looking at hiring um school resource officers i don't i don't we need
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it's that bad i i don't i i don't i'm not necessarily all for having officers in school that's not my first choice but the things that are going on on the streets are just it's too much it's it's too much so i guess if you're asked if your question is um i guess i would that would be my ask is that we need we need a presence um because although we have 11 gang outreach workers we're just not getting the street level intel like we normally get when we're face to face we're there there's been a there's been a our commun our lines of communication have been fractured and so that that for me um and our staff is creating a lot of concern so that that would be my my my ass that's our number one issue with reopening i feel good that we can work through the challenges of covet i actually feel good about that we've done a lot of things to to to address and to plan for but in terms of the violence i you know we're not ready and i don't know i'm not so sure that any of the schools are really ready to open up and just open up the schools given what's been going on on the street joe can i try to that's what i was looking for and i appreciate your um forthrightness about what your needs are i know this is kind of an awkward situation but um i that's what i was looking for thank you um joe can i try to put a fine point on that are you are you talking about um being particularly concerned about having kids back in the building for whether it's slippy or or whatever form of in-person instruction because then um they can be targeted because their location is known no question and i will say this if i to be frank i'm more worried [Music] about the public schools that i'm worried about rosemary anderson high school yeah that was going to be my question joe thanks for answering it ahead of time is you're suggesting that um roosevelt jeff other schools need to be on high alert when we do get kids back in yeah we have an opportunity we have a real opportunity to be proactive in getting at this now because we're going to need everybody in my opinion we're going to need all systems and the community on board and i i just have to say from uh um i'm sure many of us feel this way from a helen's view perspective we need we need more folks who can do social work as well like we are just stretched to the max in terms of trying to connect students with services across the board food um we have we have four kids who have been shot who are not dead and they need ptsd they need they need in-home health care they you know and we just don't have enough staff to provide the amount of support that we have at the moment thank you this is exactly the conversation i was hoping that we'd have like some truth telling i was really literally trying to find out if the demand for what what is needed out in the community because i don't know this is the first i've heard about it if the district is able to meet some of that demand or do we need to do like do we need a plan b especially like these other high schools that are impacted so i appreciate your being you know your forthrightness about this that was exactly what i was trying to get at my impression is that our counseling and social work staff are uh something in the same boat their uh their caseloads are up and they're they're stretched but um that's again my impression and we i want to hear um and i think we have actually have a
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session coming up um where we might be able to get that information about sort of current state so so can i just share some um so my response to your question um director to pass and thank you for asking it thank you thank all thank all of you directors for for your uh authenticity in this conversation i appreciate that we can have this con this much needed overdue conversation um so the data that we have like it's powerful for me to hear mr mcferron say he's never experienced things like this um that is powerful to me um because that is the experience that we are hearing not just from mr mcferrin but from many people around the city that when we took when we look at the data that we are back to the early 90s when we had the very the when we've had the worst um gun violence of that's that's when i first moved to portland that so this is worse than it's been since uh since then um and that that was told to us from um nike green's office of violence prevention at the mayor at the mayor's in the mayor's office so um i think there's a so an answer to your initial question i think there's always more we can do because any time we have this many kids in harm's way like the adults the adults aren't in my opinion the adults aren't doing enough if kids don't get to be kids when kids are having to think so much in in in a different brain in such survival mode um then the adults have work to do and as far as and and i don't believe it's just necessarily portland public schools or the education systems i think that's when we're having also we're having conversations with the office of violence prevention um erica jeffrey mcgee other people go to the police uh the peace collaborative twice a month to really try to get and stay looped into um what are what are what is happening in the community how can we put in here how can we stay connected and and more interconnected but i would just say and i think don just talked about it perfectly is we have so many students that we are losing but there's a variety of things around how do we get upstream so what do we do like there's one is how do we care for people who are injured and wounded which is absolutely necessary and vital there's also just a more um broader conversation around how do we start to get upstream and how are we starting to help students who feel themselves or their world shifting like this and um and so when we think just in conversations that i've had or myself and lorna have and erica have had other people have had with james loveland and amy rona and student services who have been lovely trying to meet this moment one of the things that we've done right in portland public schools is we've gotten a threat assessment somebody who just deals with threat assessment and so that's been helpful we have a threat assessment team um but i think that when you when when i and i just have had this conversation two things one is we have in student success and health mental health culturally specific mental health services and so there's been conversations around are those getting as much as they need to get into the cbo's and or what does that look what would that look like and so it's not that i appreciate mr mcferrin saying that we have as we have as i had we enjoy and and realize and cherish our relationships with our contracted alternative schools that they feel like we have a good relationship and that we're working on this together um and i do feel like what is it from a student success and health with regard to mental health services that we need to craft because these are pps students and um and so what is that and then i think the social workers when we talk about social workers we have done some really wonderful things with social workers and our social workers are getting spread really thin with this um the other thing that i would just add is that i think about our staffs i think about the leaders that you just heard from i think about what it takes to be a leader and corral your staff during trauma again and again and again and i think about i worry about eric and i talk about this often is we worry about the staff teams out there like how are they getting replenished and nourished and what kind of healing practices are we helping them with so i think there's things that we can do and continue to do from a social work standpoint i also think there's things that we can continue to do from professional development standpoint it's like who are we bringing in how are we replenishing how are we helping and and in district staff as well in district staff as well because we have lots of those conversations about how are we keeping students safe and how will would we reopen and under
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what conditions would we reopen and and just being really clear that when we ask people around lippy or round things as the superintendent has made very clear it is completely voluntary so that there is not that we have to be really clear about when families say no thank you there might be lots of reasons why they're saying no thank you um about for the safety of their of their students but i also think about additional social workers or additional mental health supports what are the trainings we can do around social emotional wellness for the staff what are we doing for families there's a lot of families that are impacted like what kind of services are we doing and then the last thing i'll say is from a reconnection services which i was going to talk about a little bit later but from reconnection services we work really vitally and that team is an amazing team and those are really the thoughts around also for them with regard to as as we put kids into as we find it the next best fit for students which is the job of the reconnection services team it's a lot it's it's very complex because there's a lot more violence as mr mcferrin said than is in the news and so it's really trying to see about what level of risk and what level of understanding do we have with families or what we have with students if we're recommending any any particular school who else goes there what's the history of violence with the current student student body or threats of violence or fear of intimidation of violence with somebody that we might be seeking to place so there's a lot of layers to it and it's really complex but i think that we need to continue to think about how do we show up um differently and better and more intensely because this moment is is incredibly intense so thank you for asking the question thank you so i would just say amy do how do you react or board members or anyone how do you react to [Music] a community-wide safety plan how do we react i mean par part of one of the things that karina and i had a conversation with when we were thinking about this meeting and i wanted to address this issue of community violence in our meeting today is what are we as a school district doing to coordinate with uh citywide efforts here and i think it's great that you know some of our people attend the police collaborative and i think karina you mentioned a couple of other things that um we're engaging with more more broadly um that with the with the purpose of trying to protect and serve our students so i think that that's important partly because we have a responsibility to elevate to other leaders how serious the issue is right now and then to problem solve with other leaders and those who have access to other resources and different kinds of resources than we have um so i don't know if that um i don't know if the uh scott and michelle if you have anything else you want to add to that but that's kind of the first thing that comes to my mind joe when you ask that question if i miss the mark let me know no i think that's right i think that it's our kind of moral responsibility to elevate the concerns um i've i'm on next door sometimes unfortunately and so there's lots of reports of violence um i haven't spent a lot of time thinking about how it impacts our the kids on our system um and then the community at large and so yeah i feel obligated to elevate these concerns did we have do we have somebody that attends the interfaith um meeting that's every other week every other friday at the north portland northeast portland precinct do we have someone from the district or is that a gap that could be that that's that's what is are you referring to the police collaborative it's yeah i call ipac i think it's the interfaith police accountability committee it's a group of um people from from law enforcement the district attorney's office and families that have been impacted by by gang violence i think dana riemer attends that in again in our students student support services uh department i do believe we're i do believe we have staff who attend that i believe it's dana riemer we can check on who that is erica juno or lauren and you know off
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the top of your head or anybody i don't that's something i can look into for sure yeah it might be nice to have someone that's at least you know getting on those emails knowing about when the meetings happen and it's a great place to hear about what's happening and also be able to advocate um i think that'd be a really great uh just to make sure there is one person or people assigned to to those meetings uh if i was gonna put the link to it in the chat but i don't know there's a chat to put a link in um but yeah the next one is tomorrow uh i just googled the uh portland peace collab uh i think collaboration um and it's on the city it's on the city website we have several immediately have many we have many attendees at that meeting but the other meeting i have not heard of so i'll definitely i'll look up that meeting now so i think um when the sro program ended it left a vacuum and we haven't found i i think this the sweet spot where we have i mean we had a group of officers who were really good at working with students and keeping them out of the justice system um that was their passion and now they're now there's nobody who's when if we need to you know school isn't in session now but if it was and we needed to call an officer we'd get whoever showed up and they wouldn't have the dedicated time that the sros had um so you know working with the city on that has not been very smooth and i i don't want to throw a rock at the city up that's that's not my purpose here but we haven't figured out that relationship going forward um and again the uh our chief of police when he was first hired said i think he has a background in sros and was like wow do we really want to get rid of that unit that politics um so i i think uh you know you talk about what's a what's a community plan i i don't think we have one and that's troubling and maybe that's what we're seeing that maybe that's part of why we're seeing a resurgence in violence along with you know when people lose their jobs it create and the covid creates huge stresses um of course racism uh it all it all impacts regular folks yeah and it's this this level of um gun violence is not unique to portland it's happening nationwide so i would i mean yes it's all of those things at the same time you know the police reform is happening at the same time it wasn't planned um but yeah it's we have so many big systemic issues to handle right now that's that's that would be another one that would be important to get um yeah i'd like to offer up if anyone's interested um to sit in on our team's weekly conversation about what's going on in the streets and i think that would might really that could be eye-opening to hear about what um what's really going on and and and i would tie it i'd even tie it to to education in that we've had a couple of issues where we've had class and we had the wrong groups they used to you know we had groups that were you know at one point we're fine together and then all of a sudden they're not fine on zooming trying to you know in in class and so i mean it just there's just layers and layers of how the community of violence is impacting and learning and instruction but but i would just offer that up so anyone interested my team would love to just kind of give you a rundown
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of what they're seeing what's going on and their concerns i would be honored to attend your team meeting if i would get an invite um i i would like to know more about what's happening um and also just be able to think through you know maybe there needs to be a task force just within portland public if it's not happening at the city level on terms of what are we going to do to take care of the kids you know in the absence of you know police presence which i'm not a fan of either um but i'm changing my mind a little bit as i'm hearing more from you particularly um i'd like to learn more and like to think about what we do to address that's a very different conversation from some of the charter schools that are on the call joe that would be great if you could follow up with email and let us know um when we can do that that'd be great i think it's really important yeah thanks joe same here well i on a positive note i will say we we have we are continuing and as as we spoke about a little bit earlier is um working um as a secondary system so kristin westfall who supervised as the area senior director for middle schools and carl logan and myself and elisa shore who supervises the comprehensive high schools and lorna and erica and i have worked with jeffrey and pulled together some principles to begin to have this conversation and so we've we just had a meeting was that last night near fast um and so just thinking and that was part of what is coming up is so we're having these conversations with regard to the cbo erica's having them with the cbo team of leaders and we're having them in different pieces and so that's part of what's happening is is it growing around how are we pulling people together and the second piece of um positive that i would say is um james and james loveland and amy rona and myself and jeffrey mcgee met with the um office of violence prevention in december and so really have talked about how do we strengthen that referral process and what are the services um that are available um from the city um and so i do think because i there's a lot that we can do in education and i do think that it's far it's far bigger than education and so it's also what are the resources that we can all pull together um so it's a both and and and and other people and other systems are having similar conversations so that i mean that i i feel like that's positive as we try to as we try to um you know synergize around this and move towards action i think you're right it's good the conversations are taking place um all right uh joe we'll look forward to your follow-up on that and then karina we had i think one more item that we wanted to get to um to talk about our credit recovery efforts yeah and we can be and and i just want to do a a shout out to um tipper or grad for our grad rate um which we did not have kind of planned and then it was like well it's today um it went out today so um cara can we go to the next slide please and then the next slide so you may have read in the paper that portland public schools graduation rates were released today and that our four-year graduation rate rose to 87. 83.7 percent um which and i just want to also say that that the rates that went out today are the four-year rates or that there are that are most in the paper today are the four-year rates and we know as an alternative system and in public education that we are charged to serve students until they're 21. so um we are even more excited that um alliance had a 25.8 percent gain last year so they went from 35 percent for your graduation rate to this year to a 61 graduation rate which is huge that's phenomenal um and lauren is on the call our principal of alliance way to go for the principal of alliance fast buffalo bars and all your fabulous students and mlc had a 23 one year graduation um gain they went from 57 to 80 percent um and i and i want to talk about i'll talk about that share about that um so um but overall back to their contracted alternative schools um we don't have any charter schools at
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the high school level but our pps graduation rate rose and one of the things that we know is we know that that is in part um and to some degree very significant part of that is our contracted alternative schools so this is where i love that we are a system that we're a district-wide secondary system and so it's very good work that's happening at the comprehensive schools there's great things that our comprehensive leaders and our comprehensive teachers are doing and when our students move and are move into alt ed placements and move to our contracted alternative schools when they go to rosemary anderson or to helens view or to mount scott or to portland community college and they graduate or complete the data goes back to the comprehensive school because they don't have a state report card and so i just want to celebrate our cbo's we serve tonight is it 944 students last year erica yep that's the number there were 944 students um and some of those students will not be in the four-year rate in fact probably many of them won't but some of them are in that four-year rate so it does every year we'll go through one of the tasks we have now with regard to data is that we'll go through and we'll say how many of the students graduated from the cbo data in our cbo report cards our alternative accountability report cards what is that percentage often it's two or three percent um sometimes it's been as high as six or eight when you get to the five-year completion rate that the cbo's that are contracted alternative schools have positively impacted the district's overall rate so i just want to shout out um to this to our contracted alternative schools as well and just to our just to create a large deeper understanding with regard to our entire alternative system that it's one of the ways that we actually really work together and we complement each other students and and families in gen general education and alternative education that were one secondary system that we're all working together and so i just really want to appreciate all the school leaders all the secondary school leaders um on the on the call so again thank you to helensview and rosemary anderson and mount scott and pcc and um maya and all the schools that are not rubbers that are not physically here today but are part of our pcc that are part of our cbo community like they are all to be celebrated also um in our graduation rates so i just wanted to take a minute to do a shout out um and a shout out to alliance and mlc as well it's really important and one of the things that we're working with is one of the pieces of work that we have in multiple pathways is working on our alternative accountability report card so we had another meeting i think again just yesterday with our system planning and performance and around doing that work over the next few months so that's something that's one of the metrics that we use as we evaluate our contracted alternative schools that we will do this year like we've done in past years although the data will be different of course because of the assessments look different in the pandemic but that work that work continues i also just want to say one of the things with with very specifically is particularly with mlc but i think it's important to say with regard to mlc as well as with alliance is we have made very direct connections with great intention between the reconnection services team and our in-district alternatives as well so if you go back just as an example if you go back to mlc's data and you look at it about five years ago there was a significant drop and the reason there was a significant drop is we as a district with intention said we wanted to open more doors for students in alternative schools um that they should there should be more options for them and then i'm proud because every year since over the last four years their rates are are ticking up and so they're doing the good work and they have a stronger relationship with our reconnection services team so um so lots of really great work and lots of really wonderful staff working really hard across the city um in our in it throughout our alternative system so i just want to give that shout out thank you that's it's great and uh we'll i'll uh pull that out in our report to the full board as well um do you want to close things out by just talking a little bit we're going to at our next meeting we're going to look at our data from our cbo's and alternative schools around course completion and what's been going on in cdl but um you want to talk about that a little bit absolutely it's a very last thing so can we have next slide please uh just just really quickly and i'll bring lorna in here also um to talk
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about anything with regard to our lippy work but just really i just also want to share um with regard to some of the things that we are doing with regard to outreach to families so there was a big push before winter break with regard to emergency supports to families um so over 20 000 dollars in utility bills and different kinds of bills to help families we worked with the fund um and they provided those the funding for that and then our social workers got those funds out to families so that was a really positive thing that happened in december before winter break since last time we met um and then with regard to our lippy program um there's really just a range um just like and i and i feel like we already had largely the lippy conversation in some respects around just the various considerations that schools are consider have and the considerations they're they're tending to as they make lippy plans um but we're really there's a range um but right now we have um dawn had talked about at helen's view providing lippy services other schools saying with intention they're choosing not to provide with these services at this time we're starting with regard to multiple pathways with alliance at benson and what was prioritized actually by the students and the staff was the bsu so they really want to talk about the black student union those are the students who wanted to we've heard the most strongly from around wanting that service and that staff wanting to provide that service so so we're starting that planning process as well as some other processes around social workers so social workers providing some times where students can come in um or have some lippy time to get some of the um get some supplies get there's a coat distribution get kind of really just do some and do some kind of mental health check-ins or just some check and connects with students um and then we're really looking at um just what will that look like um kind of as we go forward because we're going to have different phases of lippy um as we as the as the weeks progress and then the last thing is um is with regard to dart so we're going to the we have two residential treatment facilities and then we have four day treatment facilities and we're in the early planning stages right now to begin at the residential treatment facilities and then i'm not sure lorna do you want to share anything about the programs um just that the um programs that i supervise so teen parent services portland evening and summer scholars reconnection services and the prep grant are all continuing to provide services between cdl and developing plans for lippy teen parent services is continues to be very active getting donations for students diapers clothes other things and getting delivering those to students as well as providing academic and social emotional support reconnection services is working with the whole system of in-district and cbo schools to really re-engage students who've been out of school and they also are developing a lippy plan because they feel like their students need some face-to-face time six feet apart with the case managers in reconnection services and then um portland evening scholars will not do lippy because that would be an additional cohort for students so they are continuing um for second semester this year too they will continue to provide credit recovery through cdl and then the prep grant we can talk about it another time but it's just another resource that um that really helped with that graduation rate i would say for alliance and mlc um and the prep grant started working this year with a couple campuses at rosemary anderson high school also so those are the programs that i work with thanks lord so i so that's kind of where we are um and then with regard to the incompletes and credit recovery um we can go into a deeper dive in the future but we just every campus has a list of incompletes and we're working with every all the administrative teams and
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the school teams with regard to what are the individual student plans so that work continues and we hope to get some really good information at the end of semester but we won't have we won't have that data for a couple weeks coming right up yeah okay anything else for the good of the order yeah if i could add just one thing and i apologize for this being at the end of the meeting but um first of all i wanted to thank the the pbs board and uh karina and erica all for uh including the cbo's in these meetings this has been really beneficial and and we really feel more included just so i just want to put that out there thank you for for starting this last year um i know that for us and for most of the cbo mount scott and for their cbo's one of the big questions that was brought up by cara is the access to the vaccine and how cbo staff and charter school staff are being factored into that distribution plan for the district is there any update that we can provide to our staff on that i'd be happy to kind of share where we're at so you know district personnel right now at a pretty high level i i'm assuming are the people responsible for kind of developing that plan and just today at leadership we received a little bit more information about um who will be phasing and when that being said there have been no specifics being shared i have generated numbers and i've given numbers to um the senior manager responsible for organizing those efforts and we have included the cbo staff in those numbers so while it's not necessarily shared at what point of the phase-in that will be um they are being considered and included in that phase-in plan and so as soon as we know more of course i'll share as soon as i find out i will definitely share um with our cbo partners but you can definitely rest assured that the numbers that your staff will be included in that plan i think it's contingent on a variety of different factors and i don't want to speak with any level of expertise since i'm not involved in those decisions but definitely will be sharing out once we learn more and the same is true for the charter school uh staff so uh one other thing too is um i know with the essential funding and the the gear funding that's a um a topic that the cbo's are curious about how the cbo's will be factored into that additional funding that comes through uh and when um we just again we continue to to you know lobby for the cbo's being included in any additional funding that comes in to support students particularly under service certains absolutely tom yeah i appreciate you bringing that up and um as you know these bills have just recently been passed and so as we learn about the ways in which the district will be receiving funds and the rules associated with them we'll be reaching out to our partners to determine how and when or if they'll be included i've been excited about the various different funds that have come into the district and the ways in which they've been kind of the considerations we've had as a district to pass those on there's always more we can do and so with every new funding stream that comes in we continue to advocate to ensure that all of our pbs students have access to that all right everybody um appreciate your time next time we gather we'll be reviewing our charter renewals really appreciate your candor too and helping us understand just really what your students are experiencing what some of your students are experiencing right now and also also the the incredible efforts that your staff makes to connect with your students every day and their families um heart in these challenging times um appreciate all of you thank you very much and uh we'll see you next month anything else karina no i just thank you thanks thanks to everyone who attended and thank you to our to our charter schools and alternative programs committee members we appreciate you


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