2020-10-31 PPS School Board Retreat

District	Portland Public Schools
Date	2020-10-31
Time	09:00:00
Venue	Virtual/Online
Meeting Type	retreat
Directors Present	missing

Documents / Media

Transcripts

Event 1: PPS Board of Education Retreat 10/31/2020

00h 00m 00s
on board goals we're going to talk about meeting uh protocols especially meeting materials and the consent agenda and then we're going to take a 10-minute break we'll take a little break between guard rails and meetings and then we'll do communication uh and talk about that um for about an hour and then we will wrap up with timeout the board self-evaluation i've had two requests from board members to add things to the agenda so if we have time um we should if we stick to schedule but we also want to we built an extra time to make sure we had plenty of time to really talk through everything so if we have time michelle's going to lead us in a portion about board elections and board leadership and then amy is going to lead us in a section around some of our decentering whiteness protocols so um those will be additions to the agenda so that's the the plan of the day and all of the agenda rita and i brought forward yeah that's fine all of the agenda items we're covering today were things were the the main things out of our fall retreat are was that september or august they were the things we had selected from doing our board self-evaluation as the most important the next things we needed to deal with so that's how this agenda was developed based on um there was a follow-up email with a google doc about that meeting and then these were the things that people said were the most important to deal with next so that's how we are where we are and what the plan is for today and so i'm going to turn it over to rita to start us on the discussion of um guardrails haley could we do a quick icebreaker sure just because it's like 9am and i'm not quite ready to like go i'm transitioning from like like reading the morning newspaper mode to like you know this i don't have a good one the one i'll come up with is what and it's just because it's immediately relevant but what's your favorite fall activity or one of your favorite fall activities and i will say that ours one of ours is that just yesterday we drove out to hood river i went to kiyokawa orchards up in um uh uh park parkdale so but anyway little town outside of hood river where all the orchards are and it's funny it's something we did when the kids were really little like every year and we would just sort of go out there and we'd let them run through the trees and we'd pick some apples and then it was just one of those things we stopped doing for a while and then i talked to a friend who was like that she said that she went out there last weekend um they've got great covid protocols in place and everyone is masked up and you go through and we bought you know 40 pounds of apples and we're gonna make you know all kinds of stuff over the next week and so it just reminded me of this great fall tradition that it somehow fell off of our plate all right let's go in alphabetical order so andrew went first uh amy will be last then right i'm doing my alphabet in my head so i think it's julia no i'm next e hey look at that uh maybe i'm not quite awake yet either andrew um i think my favorite tradition is going out to topaz farm on savvy island it used to be kruger farm and uh we get our pumpkins there and it's just like there's a big pumpkin patch on sauvi island that's like really insane but topaz is pretty chill and um getting our pumpkins and then carving them and uh jeff my husband loves to carve like elaborate things so like one year he carved the um silhouette of john wesley the founder of methodism um and this year he carved the van halen logo as a tribute to eddie van halen so mine is just like the two triangle eyes the triangle nose and uh like smile with one tooth that's what i do uh but my other family members are more creative and this year my daughter did aladdin she did the genie from aladdin because we've um we enjoyed watching the live-action aladdin movie um so it's kind of fun to see her do that but that's one of my my favorites because my people are very talented okay julia okay first sorry andrew that my printer was printing while you were speaking i couldn't i couldn't find my mute button and i knew that was irritating i'm really sorry about that um actually i didn't i didn't even i didn't even notice so we're all good okay good i was like one last document you put out um but i was listening um my favorite fallout position is just like back to school i love the rituals of everything related to it so i'm hoping that there's a back to school this fall before it gets too far into the winter
00h 05m 00s
all right michelle uh so excuse me i haven't talked yet today um i last weekend i went up and spent the weekend in trout lake in an unheated cabin on 20 acres that my friends own and had amazing an amazing time with uh friends of mine socially distanced you know at least six feet apart at all times um we did a burn pile and we went mushroom hunting and i came back to town on sunday and went mushroom hunting again on monday so i really like mushroom hunting i really like getting my like uh my mindset for the for the winter like that positive winter mindset like it's just weather you know you can go out in that so anyway i've really been enjoying being outside um watching the colors change and the and the chilly air sweaters coming out rita rita we can't hear you okay am i on there you go yeah okay sorry uh yes it's um it's early um so i used to uh when i lived on the east coast i used to um kind of make a foliage pilgrimage to northern new england um i've done it a bit here but the foliage is different um so it just reminds me of what i missed so you know i guess i guess the ritual that i actually do these days is um i convert my cooking to soup and stews and chowders and we need a lot of chowder and do wait scott so i was thinking along those same lines of a couple of weeks ago when the weather turned it was like yes soup is back on the menu um i love all sorts of hot soups all through the winter it's just incredibly nourishing and i also love thanksgiving you know stripped away of all the its origins it's just a for us it's we usually have a big thanksgiving with a ton of people and we give thanks period um and that's just uh you know it's just a time of gratitude for every everything that all the privilege we have the family just the basics that are important and this afternoon we're uh uh we're up in spokane now at my son's and uh he became a huge seahawks fan and kind of brought us along so we'll be masked up watching the seahawks together this afternoon whereas uh when when maggie was uh around i'd make her watch football with me and i'd say maggie come on let's watch grown men try to tear each other's heads off she would laugh it's a good description yeah all right amy amy you're muted i'm surprised you didn't say play off baseball in the world series and and now michelle i have a question did you get any mushrooms have you been getting mushrooms and if so what kind sorry um i did get i got white chanterelles in both places um in trout lake and then also north of carson on the when wind river uh highway and it's like nice you know the size of my hand nice we will be going mushrooming this afternoon up here at the mountain um so mine is probably just the feeling of being home more in the fall summers are always i always spend most of summer outside in one way or another so i do love that cozy feeling of just being home more and reading more and cooking more and
00h 10m 00s
um the soundtrack of playoff baseball and uh i love that feeling cara or terry do you guys want to share your favorite fall memory i will um not fall memory fall activity sorry um mine is actually also going to it's columbia farms at savi's island and getting pumpkins which we didn't do this year made me sad they're not open this year um but that's usually my favorite and we take lots of pictures and just make a huge day of it and also just getting out onto trails and seeing the leaves and feeling the crisp air and being outside as this weather changes and soup so all those things you guys good ideas all right that was a great idea thank you andrew for getting us started that way all right rita are you ready to lead us on our discussion of the guardrails uh ready i'm not sure i'd call myself ready at this point but um i will i will try how much time have you heard this morning what was that how much tea have you had this morning not enough [Music] so i i will i will have to get up at some point and retail um and folks i'm gonna also i have not had enough coffee i'm gonna excuse myself i'll be out of earshot for about one minute please go ahead okay um so uh before we start amy you just sent me a um an email are can i fold into everybody okay sorry i was muted i don't think it's especially helpful but ailey reminded me that i had said that i would check in on other districts and i have some things just in the recesses of my brain that i can share but then aj sent this to me yesterday so um you can you can see if i don't know what you have planned but you can see if it's helpful and certainly share it um yes i think it is helpful um i i will be honest i have not um you know i have i've had a few things going on and um i have not crafted um any actual suggestions for um guard rails um beyond the one that i mentioned at the last retreat um so i think this email is um if i can find a way to okay amy could you do me a favor and just forward it to everybody i'm having trouble with the gmail this morning for some reason sure anyway um so uh so let's start at the beginning um and we really have not talked um at all about guardrails so let's start with the definition um and this is coming from the council self-evaluation framework that we used um and this is on page nine um if there are definitions of things so god real uh an operational action or class of action usually strategic not tactical the superintendent may not use or allow in pursuit of the district's student outcome goal guide rails are based on the community's values and are aligned with the vision and goals um they also have a definition for interim gabriel a measure of progress toward a defined guide rail that can be expressed as a number or percentage okay um and then if you go to the same document if you go to page 12 they have a few examples of god rails and sorry rita what document are you referring to the one that amy just sent or what no this is the um this is the self-evaluation framework that we used okay i'm sorry was that sent around um it was sent around it was sent around before our fall retreat before our august treat
00h 15m 00s
i don't think we we all need to refer to it rita just just read us the parts that you think are salient yeah um so these are a few examples and then um i i think the examples that um amy just sent around we can we can actually look at um so in the framework the examples are the superintendent will not allow underperforming campuses to have principals or teachers who rank in the bottom two quartiles of principal or teacher district-wide performance the superintendent will not propose major decisions to the board without first having engaged students parents community and staff the superintendent will not allow the number or percentage of students at underperforming campuses to remain the same or increase and the superintendent will not allow the inequitable treatment of students um and then they have sample interim god rails but before we get to that so um if you look at the so i i've only looked at amy's email for about a minute um and included in the email aj had copied the examples that i just read [Music] so if we want to take like a minute or two so that everybody can take a look at this email and then we can start loading ideas about what we might want to do in terms of god real hustle is that okay rita i um i stepped away uh because i needed coffee and i missed the the email i think when i left there's some discussion about should i share an email um is that something i could pull up it just came over yeah amy just sent it okay i don't have it yet uh was it sent to rpps yep it could be just my internet there it is thank you so [Music] and sorry guys i didn't know that i was i didn't really know about this part of the presentation other than that i had said that i would be happy to check in so i guess there was a little lack of communication there but here's hopefully it has some value even at this late stage that's interesting it's interesting looking through here like the specificity there obviously is so many like individual issues that people write guardrails around um but some also really broad ones and i think we had you know uh kind of in our board self-evaluation in august had kind of hit on a couple that we had thought about which was that um we would want that um around the goals was around disaggregated data and so we can say something about you know that um i think it's funny that all of these are in the negative which i get but i also think like the superintendent shall um provide the board i think that that's the nature of the concept of guard rails though which i agree ailey it doesn't this whole notion doesn't really resonate with me very much because when we look at these i mean they seem so they seem important but they seem so random like there are so many things you could put and it's like how do you deci you know i it's i'm i'm having a hard time latching on to um the notion really unless it's something much more universal yeah it almost seems like i think the point is that um you know we had a spat with our superintendent so we're putting down a guardrail you know kind of kind of a thing uh and i have the same head ailee that i'd rather say positive statements
00h 20m 00s
and really our vision and values encompass so much of i mean to me those are the guard rails or guidance and we could restate some of those and they're already there so this has resonated with me i think uh my understanding was that the guardrails were sort of specific to the goals so i'm a little surprised to see these other districts kind of broadness um but i think you know some of the things we've established as guardrails um are uh you know values we've expressed are around testing right that testing should not be the only measure of student success that our belonging survey and social emotional health is vitally important as well that we want desegregated data and i think that there's a focus on recruiting and retaining teachers and leaders of color um so i think those are for and again um i i maybe it's just my pollyanna brain it's hard to come up with an uh the superintendent shall not give to the board any data that is not disaggregated or you know we can make them the shell not those are kind of the four that that i've heard us articulate um what are you all thinking um i only so what are the four so the the first one that you talked about was testing and then you said sel and i would i would combine those two okay and then disaggregated data in order to recruit retain educators of color yeah i i think for educators and leaders because not everybody that works for the district is an educator and i think it's important that we be supporting guadalupe efforts that he's already made to recruit a diverse staff okay i mean it's interesting by the very nature of the um the goals that we had originally set up that we we are more than test scores but the um i think two areas that haven't been fully developed is that middle grades what is that look like and then the high school all the other things that we said were indicators of success and so in some ways i think we already have set that out but they just haven't been completed so maybe it's more of like elevating getting those developed um so that because because right now it is sort of the default like the middle grades well we're just going to have to go to the s back because those other ones haven't been developed um and so maybe it's not a it's not a guardrail but like let's get those um develop so that we we aren't just having as what's left with test scores michelle or andrew do you guys have any thoughts on this um i'm having some like emotional reaction to the conversation um i'm one i'm just curious if our um tendency to like the the the way these guardrails are written um don't resonate with us um because they do resonate with me i'm like wow you know we're we're talking about social justice you know racial um equity and social justice and i'm starting to look at the conversation wow how are we like upholding the status quo with our discomfort around being more explicit in our language so um for instance i don't know why we wouldn't want to be really clear that the superintendent would not allow underperforming campuses to have principals or teachers who rank in the bottom two quartiles um you know for their performance i think that that's something we want to see at in build we want to see high performing employees in in struggling schools because that can be one of the theories of change that can turn around test scores at those schools um so i've heard someone already say that we're not all about testing which is true but we're also if we're not putting these stronger more explicit guard rails around you know who we are and how we're expected with the expectations of of us for ourselves and our superintendent um i i think that leaves a lot to be implied
00h 25m 00s
and yeah so i'm looking at these and and and and feeling sad that it's not resonating with people i think i was the one who used that word that it wasn't resonating with me and just to be very clear i wasn't talking about the content of these uh few guard rails that other districts have identified as being connected to their goals i was talking about the exercise itself and just how do we hone in on guardrails that would be helpful to achieving our goals and to my mind our goals are all about uh creating an environment to accelerate growth for our underperforming students so it's about the was not about the content of these few specific guardrails yeah and i i come i i completely understand and i was asked if i had any thoughts to add and i just said i was feeling um sad that the words or you know and i didn't mean to call anybody out specifically but that that this more explicit language doesn't resonate is i'm just wondering to the extent like what is are we being too polite here to um see you know the achievement of black kids rising you know and and i'm wondering you know if we need to be more explicit about the guard rails that we put around our goals so it didn't mean to call anybody out i just i was i was just expecting expressing my own uh reactions to what we're talking about and that i think what you said michelle is really helpful because i look at the ones from aurora and it's like the superintendent may not implement or adopt any programming that does not prioritize diversity equity inclusion we're already i feel like that's the path we're already on but it like you said i think it's that white privilege that's like that i don't see the need to to call it out in our guardrails because we're already doing it but i think you're right we need to be explicit um and i think about the one the last one there um the superintendent may neither cause nor allow district circumstances for current or prospective students or the next one staff their guardians or community members that are unsafe undignified disrespectful or unnecessarily intrusive or restrictive um you know i think that's part of our culture already but it doesn't hurt to call them out i think for me in my head i was thinking the guard rails would be much more aligned to the specific goals um and have we'd have a guardrail for goal one around whatever um so it's been a mental jump for me to think about this more as a whole district-wide process but i appreciate what you said and we may want to consider um what do we put in our guardrails to specifically call out those um racial justice values that we have yeah my my uh last word on this will be that if there is and we already know it's very uncomfortable to talk about race and that discomfort is prohibiting us keeping us from putting the link if we don't write it down and say we care about it it doesn't get done and that's again the culture of white supremacy that wants the written documents in front of them this is our opportunity to to put that in writing and to be explicit about how we want to show up um and and not implying you know that implied language so thank you andrew what thoughts did you have uh uh no i'm appreciating the conversation and listening to it first michelle i hope that's not your last word um because i want to hear more from you on this and two i hope as a board we're not afraid to talk about race i mean i think that's one of the reasons why we're we we do our equity trainings and readings and so forth and so you know in order to gain that comfort and so i hope that we all show up at these willing to talk very openly about that you know what's interesting about the conversation and hearing around sort of the explicitness where where i was coming from when i was sort of glancing through these samples was was that i felt like we had already incorporated a lot of these into our goals or into our policies or into other sort of sort of documents and so i i i agree with you 100 michelle we need to be really explicit um about a variety of things but let's take for instance you know black achievement black student achievement and i was thinking back to our goals around reading and math and i think we are explicit around that i didn't don't have the language in front of me but like that was our goal and our intent right was to be very explicit which feels to me even stronger than having a guard rail it's saying this is the actual goal is that we're not just going to increase increased achievement for all students across the district right that's what i think a lot of districts say we actually said we want to you know increase the you know black and round student achievement in our district by you know x percentage which felt to me like do we need a guardrail around that goal because we're already being pretty explicit um whereas on the other hand you know um when we're talking about hiring and again these are just two examples of you know there's there's dozens right we could talk about but like the hiring um we've had that conversation you know
00h 30m 00s
with the superintendent and his staff um and and and i think we've gotten you know agreement from them i think that's a good question of is is this a place to memorialize or not and for me what's sort of interesting about the conversation and it gets back to that retreat we did a year ago i think it was aj talked about the um circles we can put around you know our superintendent districts not us but i mean districts put around their superintendent right and you can draw draw a really wide circle and and give a lot of leeway or you can draw a very narrow circle and and be very very prescriptive and you know the the goal of any board is to find that that right balance and the the higher performing superintendent you have the the the wider a circle you can you can have and i think for me what was interesting about the guardrails reading through these off not all but most of them felt like they were districts that were trying to constrain the circle and potentially for good reasons we don't know the we don't know the history right of of why you know these specific guardrails came in place but i guess for me the question is i feel like we have a commitment from guadalupe to be very diverse and intentional in his hiring um do we want and and and and i think this is a good conversation for today like you know is there a benefit michelle as you said of of codifying that writing it down right of being really clear because that's not that's not one of our board goals although it is actually one of our osba um leadership you know qualities that's included there for you know for this year um do we want to be more explicit about that moving forward and i'm i'm kind of i'm kind of i'm i'm like i said i'm actually appreciating the conversation because i'm i don't feel strongly one way or the other i can see some pros and cons on both sides of that so um i have a little sister like that we call her sweden and she's like i see both sides so that's awesome i i think it's important um at this point to define to define guard rails in terms of what's what's the specific uh it's a tool how are we going to apply this tool um and then we can get into more specifics um because as as ailey said she came in with the understanding that this would be something specific that would apply to the board goals and we've seen the examples are much broader uh in terms of their application so let's let's figure out which way we want to go i would suggest we figure out which way how are we going to use this tool and then we can be clear on more clear on what what kind of content is appropriate scott i think um i think to your point i'm just wrestling here with um my own discomfort with how this notion fits in structurally and maybe that that's that's where my discomfort is and scott maybe to your point the question we should ask ourselves is what are we missing like in the structure of accountability that we have right now with our board goals with our vision and portrait of a graduate and our developing strategic plan like what do we feel like we're missing that these could help us with you know provide a framework to um of accountability that that is missing right now i mean one thing i think that's missing is that those two goals haven't been completed and to me um they were the ones that i think as a board and the staff were the ones that we the most resonated with us um and i don't know what the status is if there's actually work being done on them but um it would be good to get an update because those were the ones that were more getting after the things that weren't the test scores i i think before we get on that that path julie i think that scott's question about you know sort of the differential here and some of what michelle's been saying and where amy and i kind of started is do we want these guard rails to be about um our goals which i guess from the self-evaluation of what i thought they're about or do we want the guard rails to be more about district-wide practice not that the goals aren't about district-wide practice but does that make sense so i think that's our fundamental question is how how are we going to use this are we going to use it to to put some guardrails on expectations around the fulfillment of the goals or are we going to write some things that reinforce you know what's already in the about
00h 35m 00s
superintendent's evaluation the um what's explicit in the goals through our um focusing on black student outcomes um targeted universal are we gonna reinforce that as a board in sort of these guard rails or are we gonna do very very specific things related to our goals that's the first decision we need to make i'm for district wide although and and maybe i'm just having a problem structurally with my brain this morning but although if we're talking about district wide then what is our provenance there as a board you know like if we're talking about our goal goals we own those and we have the ability to monitor accountability on implementation of those board goals but district wide what does that mean is it policy implementation is it a suggestion like where does that live well all of them start with the superintendent may not and so since we are his employers we can say these are things you cannot do um and then that would be lived out in our you know um evaluation with him and uh in sort of our feedback to him throughout the year can i um sorry really quickly read i'm sorry because i think amy's point though i don't want to lose it because i think what she's getting at is this question of of board governance versus you know versus operations and and i'm a little surprised at what aj sent because these guardrails many of them not all of them are very operational right um you know you will not have this you know principle at you know at these schools which you know versus versus a goal of increasing student achievement at the worst performing schools and then allowing a superintendent to decide the best way to do that and i worry a little bit i mean you know do we is it best practice for a district for a board to be jumping in and saying oh why did you put that superintendent at that school we have this guard rail whereas maybe a superintendent has a very good reason right um you know for doing that and and it kind of also gets and how do you gauge the performance of a superintendent i mean that's very very operational now that's just one example some of these others are are more related to board things but i i don't want to lose amy's point that as we talk through this i i want to make sure we're maintaining what i think we all agreed around best practice around board role versus versus staff role well it's interesting sorry can i interrupt you because i i'm you're getting at what i wanted to say um so i want to go back to the definition of guardrail this is this is the council's definition an operational action or class of actions usually strategic not tactical that the superintendent may not use or allow in pursuit of the district's student outcome goal so this is um i think these guard rails are um intended to be an opportunity for the board to um to weigh in on operations within a very confined space so it you know there was there is um it goes to the idea of the the circle you know how much how much uh room for maneuver are you gonna give the superintendent or not um so i think this would be an opportunity for us to to provide some guidance around operations still at a very high level but establish some constraints what the superintendent would be allowed to do or not allowed to do ironically i was going to read the same sentence that rita just read but and i think maybe where when i look through the list of examples i think the difference of when i'm kind of like huh that seems maybe more it's when they're actually getting into tactics versus strategies and maybe that's the difference it's still operational um but it's um some of those seems like the one about the lesson plan seems like that's getting pretty tactical versus these bigger strategies um maybe for me that's the sort of where you draw the where you're drawing the line frame that i'm sorry who was talking oh wait i was just saying the way you just framed that was very helpful for me um having a problem conceptualizing how and where these could be useful and what i took away from what you just said
00h 40m 00s
is this kind of middle ground between strategic goals and implementation tactics and that was really helpful for me and and that and that i think could be useful and could be um you know is appropriate place for the board to weigh in and and also i was going to um just give you an appreciation for framing it the way you did um that it's a both and and perhaps if we do the work front loaded this way we don't have to get into operation so often we've got a general um you know a general you know requests or you know we've got our general requests out there not we don't have to be involved in the day-to-day if we can make our um you know make these garden rails part of the um whether it's the superintendent's evaluation or you know expectations i guess so thank you i also think it might be helpful if we thought uh what if we were hiring we had just hired a new uh superintendent uh as opposed to somebody who we've known and loved for three plus years now um and wanted to give them some you know sort of i think more of values direction so i i kind of do like the guardrail about um doing um including people and processes before bringing a major decision i think that's a good value statement for us to make i think disaggregated data is a really good statement for us to make so i i can see um i can see going along the lines that both rita and julia brought up but i wonder if for if it would be helpful and i'm not sure what our timeline is right now for today whether it would be now that we've sort of defined it um and and i think there are a lot of nodding heads around that definition so maybe we should a check for consensus and um if we want to do some brainstorming in the time we have left and again i'm not sure where we are time wise or if we want to kind of take this offline and um [Music] have a a couple of us do a little deeper dive and come back with some ideas for our next retreat i think scott my uh preference would be that we we verbally confirm each one of us that we this direction is the one we want to go with guardrails and then that um we take some time maybe each to write or highlight some guardrails and bring those back that we all can share with one another at the next retreat um does that sound is everybody on board with sort of this understanding of guardrails i liked how you said amy in that middle section and again framing let's pretend we have a new superintendent what are the clear values of the board we want to articulate to say this is this is what it means to be a superintendent at pps um can i mention one other thing um i i think it's um well that's the way i've been thinking about it um there may be several audiences for these rails one audience might be the superintendent and his staff by clearly clearly laying out some parameters for what we what we would want to see or not want to see um another audience might be the community and labor partner um kind of establishing you know we've got this very high level value statement with the vision and the graduate portrait and all that um but we have been trying very hard not to get into weed um but it might be helpful to um to signal to the the community um kind of where our what the parameters are um without us having you know as michelle said without us having to get into weeds you know as regularly as we still do um so if we can think about it as having multiple audiences that might help a little bit too all right but do we have let's do thumbs up do we have consensus around what we understand guardrails to be this
00h 45m 00s
way to sort of communicate and define some of the operational values of the board i'm going to verbally answer because i yes i think so conceptually um but my own personally i'm going to put some guard rails around our guardrail process um and i think the things that i'm going to be looking for as we move forward is is only putting these in where they're needed right as i read through what these other districts do there's lots of interesting things there um and things that are like oh yeah that you know that's that's cool but like like really focused on what is it in pps that where we need a guardrail so really only where it's needed that it's not operational at all and a lot of those examples are operational so i'm gonna be looking to make sure that it's not operational and i appreciated that distinction and also that it's not duplicative um and i think for me a lot of the things even that we've mentioned today they're they're either in our goals that we've adopted they're in the you know the osb osb leadership standards that we sort of tweaked for you know for the superintendent's evaluation this year um or they're in adopted policies or strategies like our sj strategy or other thing in the district and so for me just restating something that already exists in a guardrail just just to restate it doesn't doesn't add a whole lot of value so i want to make sure it's not duplicative with with a statement that we've already made and established and codified as a district all right so i think our next step will be for all of us to look at the guardrails that were sent out by amy um to think about sort of our understanding of what the guardrails are and um maybe each uh have four guard rails ready um that we'd like for the next quarter treat in january does that feel like if we pick our top if we each come with four that'll be 28 potential guard rails um some of them will probably be the same but um does that sound like a can i make a suggestion just a friendly amendment to that um i think it would be helpful if um if we came up with our suggestions prior to the retreat i circulate them to everybody say a week ahead of time um so that we can we won't be able to have a lot of back and forth on it um over email or anything but it would be helpful for us to think about it um ahead of time so that we could be really productive in the time that we would have julia are you gonna adapt to being limited to four so no that's fine i actually was thinking that 28 is going to make staff's head explode um and so i was getting something along the lines of rita but maybe just um a further refinement is that we have just like a half an hour check-in um so that we actually can like narrow the list so maybe you have at a meeting we have a half an hour like informal work session i mean whatever you want to call it but just where people bring there for and you get like hey are there eight here that we want to have a you know longer discussion about but coming in with 28 it seems like it would be good at least to have a short session where people come in and we narrow the list a little bit so that we can have a more substantive discussion um a lot of overlap in our list um so i mean i agree with you if we could um and we'll we'll figure out dates ahead of time but if we could um have everybody develop their own list compile and then um we will compile a larger list and then we can sort of categorize them you know break them out into if there are any patterns and that sort of thing um and i suspect we will be able to see that um so that we we can have a much shorter list of candidates so what are you going to say i was going to just recommend that we um have a complete list to look at and that we put tick marks maybe not our initials but a check mark next to our top four and that way we could see if there's any um overlap um because i suspect there'll be some overlap once we look at uh you know is this an operational piece or is this a you know a real a guard reel um so it's just a way of moving forward to narrow down so we don't end up with twenty eight four so what i'm doing is we're gonna take time we're gonna take time to
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reflect on the guard rails ahead of our border treat in january about a week or so ahead of time each of us will submit um to rita our guard rails she'll then send out an email to everybody with all of the guard rails so we have time to look at them and then we'll maybe if some of them are exactly the same or we're very similar we can group them and then we'll come back at our january retreat and do some further work on guardrails does that sound like what the will of the board is i'm looking for nodding amy you cool okay great um so let's take uh um it's 9 56 by my clock is it cool rita to take a four minute break till 10 o'clock to give us the time to get some more coffee or stand up and then we'll come back and we'll start time out meeting protocols all right see you guys in four minutes can you give me a thumbs up if you oh let's see i can look at who's in the jamboard all right there's the link in the chat um so were you all able to see the report that um i had to send it twice thanks amy for catching that uh i sent it the first time without the attachment um to see that report that kara and um roseanne did about our time tracked for our agenda items okay so i sent that out in an email and um we're gonna just take a couple of minutes now to look at that uh report and go through the first um uh two jam boards um do the sticky note thing i don't know if you all remember how to do sticky notes on jamboard but if you look at the left it's the one that looks like um it's a square with lines on it and the corner is folded up that's the sticky notes so you just click on the sticky note and and write what you want and then put it you'll see on the left the there we go test uh whoever did that perfect what does the report tell us and then the next one is does this match what we assumed or guessed about our time and if you scroll to the next jamboard you can see what do you think needs to change what do you think needs to stay the same about our use of time so those first two jam boards um we're gonna um go ahead and take um let's take eight minutes uh to go ahead and go through those um look at the report and then respond with sticky notes as many of you are already doing and then we'll look at kind of some patterns there all right go ahead and sticky note it up and if anyone else so let me know just to clarify we're supposed to be we're supposed to go through all eight of these no just the first two screens the first two the first two okay first two which is um just the two on um uh what the the report so what does the report tell us does this match what you assumed or guessed about our time what do you think needs to change and what do you think needs to stay the same we're going through those first four questions on the first two frames sorry this is so confusing regarding the time group and we'll take eight minutes to do that here um jay lowry i am going to present the jam jamboard oh great so that the public can see it perfect yes thank you cara
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so uh i'm just going to remind folks to move on to the second page of the jamboard which has the questions everything needs to change and what do you think needs to stay the same as far as our time allocation for uh meetings [Music] so so so we have about two more minutes on this um if you need more time than that let me know uh
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so there you go okay how did that work for you using the jamboard i like it a lot i i i like it as well i'm not sure if there's a better there's a better alternative but i think it's limiting just because it's a small screen and it's very um i don't know um it's hard to write your own and also be looking at what other people are writing which i think a lot of times it's like yeah i agree with that i don't need to write something right um i liked it i think that's okay go ahead michelle it's a tactile uh learner so i like interacting all right i i thought it was like you know it's like sticky notes except we can't do it in person and i'm i'm totally fine with having redundancy up there i think that's that's part of the measure is um seeing four of us say the same thing um sends a message all right so let's go through and look well sorry interesting because if i saw that my thought had already been expressed i didn't also express it so that's really fun so yeah we're going to talk through these now so we'll give people a chance to reiterate and say that was my same thought so cara can you take us back to that first screen number one um are we i'm sorry are we um just a point are we doing this uh let's see sorry i'm looking at my own little screen we're gonna be on page one what does the report tell us um and so we're just gonna look through those and and talk about these the pieces um proclamations galore more time than i assumed not enough time on student achievement need more time for discussions focused on student outcomes the discussions feel rushed lots of time on ceremonial issues i think we should have this as a regular report so that we can track our usage of meeting time this is only two months worth of dates with some refinement we will be a useful tool to monitor over time will be not we will be will be a useful tool have you owned presentations to board versus board dialogue or just superintendent lots of time on non-student-centered items the superintendent's eval went way over time needed more time to discuss over time on soupy valve things that are important to students climate change might require more time a lot of ceremonial items relatively little time spent on student focused items lots of our time is housekeeping and ceremonial overtime on two important issues cdl and res day under time on a number of items i think i read them all we don't have long discussions on student achievement um so what are your responses to that um i just want to say have this if we have gotten this in a spreadsheet and maybe there's a way to convert it we would have been able to sort on that on that under or over column that would give us additional data besides what's written out there in other words i could we could we could sort by category by overage or under just to help in the analysis yeah so it's set in the pdf form and um so roseanne is uh just sent me a text reminding me that anything we email out to one another as part of this retreat becomes public record um and anything we're all referencing like that time tracked agenda becomes
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public record so just just a reminder um but i think that was really helpful michelle your point about um the way our time looks um anyone else have thoughts about this and one thing that um yes uh that was a metric that wasn't asked but i'm thinking oh i should have put something in there is it it talks about the topics but not sort of like what what the mode of the channel is so one thing that i think there's a lot of like one-way communications um versus like inner interactions and so if i were to add like a diff uh like a a another layer to the analysis it would be the the way in which um things are happening for me it seems like there's a lot of one way so like the public comment is like at us the superintendent report is at us the committee reports are from us at somebody else but there's there's not a lot of um engagement or discussion around things which to me i feel like sometimes i miss hearing other people's insights on things or the superintendent's thoughts on things in more than just a report so just uh page of the jamboard where the two questions are what do you think needs to change and what do you think needs to stay the same i'm skipping the the second part of page one because we basically all just said yeah or four of us did i don't even know if i'm one of those four um i can't remember which sticky notes are mine uh so let's move on to that second page the two columns there with what do you think needs to change and what do you think needs to stay the same um i'm going to go ahead and read out all of these um because if people are watching the public is watching i think you're right julia the screen is really small so i'm just going to read everything we put there on there what do you think needs to change be more mindful and agenda planning on focusing on student achievement right sizing agenda topics reconsider how we acknowledge important ceremonial items equity lens used effectively for agenda items proclamations are important or can be but also take time away from other things that more realistic time frames search certain items but don't just make every agenda item longer i'm just going to make everything 20 minutes longer even more either more realistic time allocated for media items or limit our discussions better to stick with the agenda times if we can important work happens in committee would be good to move up those reports focus board meetings on students and what is within the board portfolio monitoring goals discussion on student achievement policy development create mechanisms for more inclusive conversation given constraints of virtual meetings monitor strategic monitor strategies that specifically address raising achievement for black and native students how do we honor our ceremonial role but not let it take over a registered category for us to track that work more time on student focused items highly effective boards spend 50 percent plus of their time directly focused on student achievement consent agenda items are sometimes late or incomplete consensus on cons on consensus on consent needs enough the consent agenda is our next series of damn boards i need to spend more time monitoring board goals reserve some time to better communicate on hot issues where there may be misunderstanding in the community um so as the board chair uh when we do agenda setting we often will say how long do we think we need for certain items and obviously some of the time we get that right and some of the time we get that really wrong like the soups eval um and so when we look at our under over some of that is all just fiction anyway because it's it's staff and scott and i guessing how long it'll take us to do something um and so part of it is when we put the agenda together trying to create a balanced meeting so that we have enough time for certain things but we also get through the other work we need to do um and i've heard that that here you know a lot of this there are things that i can i can work on um as we try to really think okay we want more time like julia says to have a back and forth conversation about something how do we do that effectively um and i do think i'll just make everything like 30 minutes longer so we can have you know super long meetings i love that just don't add more time to everything that's a great advice um other thoughts about this what needs to change portion you know italy just specifically on on the timing because i think there's a balance here right we're not going to get everything
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right and actually like consent agenda we're almost always under which is appropriate because by saying consent agent it could take 10 or 15 minutes you actually build in a little cushion for some of the other items so i i think agenda building is an art as much of a science and and having items that you sort of routinely come under by five or ten minutes allows other items that you might you know go a little bit long i think it's it's the outliers right that we really need to ask and someone put up a great note here you know is this an issue of just oh we should have allocated more time or is it an issue that we as a board should focus our conversation a little more and i i think there's no right answer to that um sometimes sometimes we need the conversation to go long it's really important and impactful um other times maybe we don't and and and that's just really going to be sort of us working together as a board to figure that out in terms of of how much time we should be spending on the items and askboard chair i really appreciate there was the one meeting where i like like cut rita off mid rant and michelle pushed back on that and then i had some further conversations with the board and with staff and came to this place of i'm going to try to hold us accountable to what we said at our last retreat about not repeating ourselves not you know talking longer than we need to but also then trying to decenter white supremacy by by instead of me being in charge of that saying is it the will of the board that we continue is it so it's that i think facilitating is also that art and science sort of mixed together um as we we sometimes hit something that takes more time and more discussion so i appreciate you all willingness to give me feedback on my role as i try to help us manage anything and i'm going to second that i i think that that approach of is it of the will the board to continue having the conversation is really really important because and and it doesn't you know as the board chair you have a decision are you just looking for a majority that wants to continue or if two members want to continue or even one member strongly wants to continue is that enough and there is judgment there but i like that because it sort of it sort of makes it clear like like there there will be times when i'm gonna want to keep talking about something and the rest of the board is like we're done we want to move on and and you know and and as as one board member on a board of seven we all have to to find ourselves in that place but i think that's a really that could be a really effective way um of sort of getting the consensus and i want to poke in on that too because um it's a way of showing respect for one another and the time that we're giving to this endeavor um to to really try to gauge it's really hard i think but to really try to gauge like does everyone feel like this is useful because let's be honest i mean we all feel like there are times when we're being bludgeoned um and we all are sometimes the bludgeoners you know um just grandstanding or talking about something that's not necessarily germane to moving moving along the business at hand and that's not respectful of of one another's time so again super super hard to gauge and it mostly falls on the chair to to mediate that but i think we should always try and i think we should keep in mind that um you know it's a privilege to have the time and respect of our colleagues and we need to be thoughtful about it and i'm going to continue trying and i'm going to continue to make mistakes as chair um and so i hope y'all will say you know hey haley that didn't work or you know every once in a while say hey that was good so i learned the other way too um but i think it's that i think our agreement as a board to to try to listen respectfully to one another and to create space for each other is important are there other other thoughts from folks on the what needs to change piece can can i just mention um since i was the one who was told to shut up um a i give permission to tell me a shut up um i i may not comply but you have my permission um but i also think um some of this has to do with um our individual and collective understanding of the purpose of a public meeting and you know what are the items that um really need public discussion um and i'm not sure gotten it right um so i because frankly i didn't put this down but um some of the meetings um feel a little free for me um like we're we're doing stuff that yeah needs to be done but it's just really are we keeping the main thing the main thing um so i think we can i think we can do a
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little better on that okay i i agree rita i have felt that way with our last um maybe three or four meetings and i would add to what you said at the beginning um what is a public meeting and i would say who who are we communicating with and to like what what are the intended audiences for the things that take up our time and what are we communicating about yeah and one of the questions i have is the is the board's primary work the board meeting right like you know our committee meetings our public engagement are showing up are also important so is while the board meeting is often a place of focus i think sometimes some of the real work we do is is you know on the bond committee or in the policy committee um and that the board meeting is a receptacle for those reports um yeah that's you know that's a great point bailey because i i was the person who posted that comment about the committee reports because we do do a lot of substantive work in the committees and i i think it's a value to the board members who work on who aren't on a specific committee to have that bubbled up in a public meeting so like hey this is happening if you're interested in the topic you should engage but also as a signal to the broader you know community of like us and you know i i think um i might agree also with amy's comment about the content i mean so this fall you know the big story for parents and students and staff is comprehensive distance learning and you know how how is it that board meetings are utilized to talk about the biggest topic facing us um or you know with yesterday's announcement from the governor like how does that flow through into board agenda and what is that what is the board's role in in any of that um but i i do think like our meeting should be um there should be a scrubbing of the agenda about like the content and how light or heavy it is can i ask so first if i can just jump in again julie i love the comment about the committee meetings and moving those up because i think that's you're right there's a lot of work to be done there and we always throw it in at the end and it's kind of a let's just you know rush this out but i think bringing that up where board members that don't attend those meetings all the time can can and spending a little bit more time um just sort of updating on what's going on there's a great idea um on this question because i i also really agree on the next part but i i'm wondering if and i saw some other heads nodding as well when you were talking about what's on the agenda and and i guess i'm wondering if we can get a little more specific right about what we what we'd like to see just as an example right as we as we walk through this because i i feel like we did get updates on the comprehensive distance learning it was a pretty regular thing in terms of what the district's doing and how we're distributing technology and you know the schedules and the rest of that where i feel like we haven't had a conversation is on the reopening right and we've had i mean the district's having those conversations but but you know as a board and and we're having those conversations you know individually and individually in our check-ins but there's such a value in having a community conversation about that um and and ali i'm not trying to hijack this because you know i sent you an email about this a few days ago but like like i think there would be huge value in bringing a series of panels of public health people in of you know impacted you know um um you know bringing bringing in administrators and teachers right who might be impacted bringing in parents i would love to hear from publicly right for the community here from a parent who absolutely thinks reopening is the worst idea to a parent who thinks we absolutely should have reopened last week um having because we're all receiving those emails right those people are are there are people very very disparate opinions on this and bringing that conversation out publicly in a careful and it has to be choreographed right because i'm we're not just trying to create you know chaos but like in a choreographed way of here are all the things that we're dealing with because i got to tell you one of the most frustrating things for me are the emails that say i can't believe the district hasn't planned for this and i'm like oh my god do you know how many hundreds if not thousands of staff hours have been spent planning for this how many conversations the board has had but the public's not seeing that and so they're only seeing an enrolled okay so anyway so i talked longer than i thought but so i appreciate that but i'd love to hear from board members about what specifically they would have liked to see differently over you know either last few weeks or moving forward all right so i'm gonna i i am going to direct us on to the what we think needs to stay the same and i think um we can in as part of this conversation incorporate some of what we would like to see in the future
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um if that's cool rather than andrew's question sure um specifically andrew uh i would say i want to hear in a public forum from students about their experience with distance learning i think that's been a big missing piece for us to have that shared experience because i know about my conversations and i know some of you are having conversations with students but we're not um engaging in any of that together and julia had actually asked for that a while ago and we have been trying to work with the dsc to set something up to have a have a student forum michelle what were you going to say yeah i also appreciate what andrew just shared and that's that it would be helpful i've used this like strategically in public meetings to provide a place for people like on on either side of the spectrum to give voice to you know either their own experience or or i don't know i think it'd be very helpful for us to hear from members of other other stakeholders whether that be you know families students um administrators i don't know that any stakeholder is really super thrilled but it does help us sometimes to hear uh from people that don't that think differently than us all right so what what i'm going to have us do is move on to what you think needs to say the same have us have a little concluding conversation about this and then i'll give us 20 minutes to do the jamboard on the consent agenda and included in that is a 10-minute break so take a break do the jam board and then we'll come back does that sound so we'll finish up this topic and then roll to that because i said we'd take a break at 10 30. is that okay for your schedule julia okay i just wanna i said we'd take a break at 10 30 and i want to honor that um but we're gonna push it back a little bit okay what do you think needs to say the same continued focus on staying on schedule convenient continued fidelity to not having horribly long meetings i want to know what the definition of a horribly long meeting is um no exact sessions after meetings right so my question about that one will be does that include study sessions prioritizing everyone's input and deeper conversations we should seek out input from community members which i think that's in line with what you said andrew and michelle does now focus on students focus on student outcomes community input no discussion on consent agenda and the study sessions so responses and thoughts on those things and then answer to the one about the exact session is it okay to have study sessions after the board meeting i think of study sessions as kind of part of the board meeting and we you know the two times we've had them we've had very light we've almost not had a board meeting other than contract approval so as long as they're not attached to a board meeting that's horribly long that was my sticky note i i found them useful so far and because we have tried to keep them focused as we can see you know the um i want to dyslexia went a little bit long but i mean i think we've given pretty clear direction to staff to be to be focused in the presentation and and allow time for q a um and i think that's you know um yeah i mean i i i i think it can work as long as we maintain that i think if we start having sprawling board meetings that go until 10 followed by study sessions to go till midnight i will be less happy yeah and there's there's been sort of an intentional so the first board meeting of the month we're trying to have any exact sessions we need to have before that to hear complaints or deal with bargaining or real estate or all the things exec sessions and then have the study session after the second board meeting so we're trying to make the first board meeting a little heavier board meeting and the second one a little lighter so that we have time to get to the study session that's the strategy there because like amy said we we think about the study sessions as part of the board meeting as a chance to get more learning more conversation in about some of what's happening in the district um so i think trying to be re the study session idea was trying to be responsive to some of what you all have just raised about how do we learn more deeply and engage more fully with what's going on in the district and i would like to give a shout out to nicole who did our climate change study session who used a jam board with us which is how i learned the jamboard's a thing and it's it's free on google just like a google doc so any of y'all can make a jamboard and use it um so we're actually applying stuff we learned in our study session to our board retreat which is pretty cool i love the study sessions i think they center us on a work um and and plus it um i think models uh the behaviors that we say that we want in the whole organization which is
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a lifelong learner so really appreciate that opportunity to go take a deeper dive into an issue just to better understand when we're being asked to make um decisions or vote on things that relate to topics that we actually have a deeper understanding of them i i agree i would like to see our study sessions framed um in terms of our board goals so this if we look at our structure being we set these board goals and it's the super up to the superintendent to determine the strategies that he's going to implement to meet our board goals i'd like to see him framed in terms of these are the strategies in service to you know one two three and four okay um i want to talk about study sessions too um and i think uh i mean i like um i i think they give us insight into um especially now with the distance learning um seeing what a distance learning lesson looks like i think has been hugely helpful i mean for those of us who don't have kids currently in school it's been it's been um really helpful um i think longer term um i do miss the opportunity to talk about kind of um i mean what we've been doing is sort of experiencing some of these elements um you know we had dyslexia we had climates and this is what it looks like for students i think it's great but i also eventually would like to have an opportunity to talk about i i guess what julia said like or somebody said um like what is the board role here what is it that we need to understand um what questions do we need to be asking about how how does this topic relate to the bigger picture um i i think that yeah so i'm i'm imagining that the the study sessions might evolve over time um and yeah anyway there you go all right um anything else before we move on i said it was consent agenda but i'm wrong our next thing is about um meeting materials so if there's nothing else on this this i think this has given us a lot of good place to focus on agenda setting our next section is on meeting materials it's jamboard frame number three and the three questions are what is your preferred working style what do you need um sorry i added extra word what do you need so that you can do your work as a board member and what would acceptable exemptions to the materials time what would be i did not write these questions well what would be acceptable expectations to the materials timeline we established i also misspelled materials okay so that's number three um so if you put that on and we're thinking about there's been some comments from board members about having thursday be a drop dead deadline scott has said he wants things what three weeks in advance um this teasing i think he said a week in advance so this is to kind of say like you know for me getting stuff last minute is fine but i know for it's all about how we our working styles um our maybe scheduled availability um so we're gonna try to collect some information to think about how we set a set of sort of expectation around board materials so we're gonna give everybody to 11 that's 20 minutes so during that time put some sticky notes on this and then get up take a break um get i've been having a little connectivity issues what is your preferred working style could you go over that again because i'm not sure what yeah so this is in regards to meeting material scott are you there i'm gonna for the public i'm gonna just tell you that i'm gonna go ahead and call
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okay thank you is anyone else having trouble getting the sticky note to activate on here amy you're probably on the screen versus your own jamboard oh god you got your gotcha thank you thank you julia
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looks like
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all right that was fun i was away from
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my laptop and so when i came back and hit the jamboard all of a sudden like 50 post-it notes popped up on uh on the page looked like you all just posted all at once so that was kind of fun we did [Laughter] all right i'm gonna try to sort these a little bit okay great okay it is 11 so we're going to go ahead and start back up um i'm going to start with the preferred working style one and just read those out again i'm trying to make these so we can see i can see all of them okay preferred working style i'm going to start with mine which is this pink one here i prefer to read all my packet ahead of time and make notes but ahead of time for me is monday so that's my preferred working style many questions can be answered before the board meeting if materials arrive on time so it's obviously someone that wants to have time to ask questions thursday packets is fine for most items the thursday deadline is fine have them ready on wednesday thursday so they can be reviewed i learn a lot from staff and community expertise or from others who have different experiences viewpoints from me and i put that into board work great that's awesome share all board questions to staff and all staff answers in a centralized place re-agenda items that's a great idea ideally like a couple days to be able to ask questions etc my reality has been last minute i think that's reality's often for people page numbers exclamation mark i'm going to guess in my head who that one was presentations and information not only in powerpoint as not always accessible to all community members um dialogue versus just being presented too and this blue one i really like the idea of panels that walk us through the complexity of issues and how
01h 50m 00s
why staff landed on the solution they did would open a window on operations and governance for the public and for us which reiterates some of what we just heard all right i'm going to move on to what do you need so that you can do your work as a board member and then i'll read the what will be acceptable um materials one and then we'll discuss materials and timeline with all of that input okay all right yeah can i um just raise an issue that um it's sort of an overarching issue not when we discuss now but i think at the end of all this we also should look back at like this is obviously our seven points of view i find a lot of times when i'm trying to recruit somebody to run for the school board like um whatever our given model is they try and visualize themselves in that and i think it would be good if we at one point today try and visualize like if we want a more representative board what what things that that might include okay okay and this was not planned i just want to let you know um one of the things that ailey mentioned that i i'd be facilitating was a conversation about our process for electing board leadership and so with that i've been thinking i've been really going to the negative side and identifying the multiple ways in which we are not an inclusive um organization just with our own just with us seven and how we can improve that how we can elevate voices of of you know people that aren't white how we can attract um people to our board who aren't white um and so anyway just want to say that if that discussion does not happen today it is something that is very important to me um and really the reason i'm here is to to give that voice to our own we're in our own you know we're in our own heads and our own way of operating and i can tell you for sure that some of those ways are not inclusive um when we start to think about the great future that yeah please bring those perspectives into the conversation we have after we go through all these sticky notes um for sure um and this is again a very what about the current board what do you need so that you can do your work as a board member the flurry of email activity on mondays and tuesdays usually driven by board members is impossible for me to keep up with staff memos can be significantly improved would like to see more real analysis including discussion of alternatives and their cost benefits an explicit explanation of why staff chose the option they did virtual briefing and sharing of other board member concerns in small group settings could be done at midweek check-ins if an item is especially complicated might be helpful to have materials sooner which option for a briefing from staff i tend to be a verbal processor so it helps to work through things with someone who knows stuff yep sure pull in voices and perspective not represented or underrepresented on the board which i think goes to michelle's point she just made no last-minute materials can't access info sometimes on workdays at the last minute um would like to receive the file that's where that yep was i was really trying hard to align it sorry yeah so i would like to receive the final meeting materials by thursday wednesday would be a dream it's been stressful if i'm too impossible to address last minute additions on a workday let's put that over here student-focused materials school leadership teachers principles at all viewpoint point of view present at the meeting board books was a big step forward kudos to the team consistent depth and quality of staff reports all materials to come in at the same time by deadline no dribs and drabs if it's not on time it goes on next agenda same goes for committee meetings materials publicly posted the friday before so that community members can review and add their perspectives and ask questions board books has been a huge help for me in accessing and processing all of the info needed for our meetings thursday works for me more time would be better for the community okay so that kind of gives us a sense of i think both what we as individuals need but but thinking about some of those community pieces and then um what would be acceptable exceptions to the materials timeline we established critical events we need to respond to in our community or world like andrew's idea of panels so we get a diverse set of viewpoints i think i'll pop that over to this one yeah that's wrong i wrote that one how you did it that was lying and i it's actually in the wrong place sorry thank you we're navigating together legal issues three exceptions for me one significant issues that arise late and require immediate action eg ridiculous ode deadlines two occasional mistakes on issues that are time sensitive eg field trips three and sometimes we have to uh understand that staff have to prioritize other work over district presentations let's see if i
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can make this sticky note bigger no it'll make the font bigger but it won't show all of it sorry about that if we are voting on an agenda item versus informational item we should definitely get complete materials in advance information item occasionally occasional to get monday um stuff happens our staff is overworked and sometimes prep takes longer ode changes items where delay would cause interruption of service to students that's really important if an item is going to be a board expression of our values a g resolution we should have an opportunity to review and shape in advance wednesday before a meeting or thursday am so questions can be asked during the work week versus weekend and anything that the public would find concerning such as hate speech on campuses emergencies legal concerns things that absolutely need to be addressed because they are time sensitive okay what are your thoughts and responses to all of that information um i just want to clarify that last sticky was mine when i talked about hate crimes i felt like i was notified late and it doesn't really belong on a sticky on this in this exercise um it has to do more with you know the timing of when when we get communications about things like this um so i just wanted to add that that additional information michelle i want to piggyback on that for a second and it's not exactly germane to what we're talking about here but we do i think need to talk about just the information flow and the thresholds around what should be elevated to the board because historically we've had a much more consistent information flow about just important school-based events or things that the community are going to be aware of or the media is aware of and we just do not get that on a regular basis anymore our next piece that we're going to look at is communications so so we're going to go ahead and talk about that next so if we could focus on just the meaning materials at this point we'll we can do some more of that deep work amy about communication flow next is that cool so one observation i have from looking at all these stickies is um there seems to be a general consensus of like a third you know it looks like thursday or so beforehand and that there is like a class of looks like some some common themes of classes of issues that it's okay if they're they're later if that's what happens so it does seem like there's a fair amount of consensus around just that the timing and the timing seems to be a significant issue if i'm just trying to look at all the sticky notes well it seems like there's a consensus around getting materials earlier than later um but also like in addition to that there's this piece about getting other stuff after that time because already we already get things for the most part are loaded with the board books you know on thursday it's like what happens between thursday and monday or tuesday at four is is where my concern lies like having the ability to process those things that come in on monday and tuesday specifically i agree yeah and i guess that's what i to me my thing is like there's no way at a certain point when my work week sometimes my work week starts there's no way i can chase chase things or even like i'm not looking at board books to know that something new has been entered or i print them out all the time and then because i what i find is when i get jammed then there's a there's a flow from that that okay then i'm sending a flurry of questions to to staff you know or a question you know late on monday or like on tuesday morning and they're like doing other stuff trying to get ready for the board meeting and so it it i think it when it has impacts on us but then it also has a ripple out just to staff so um i think we need to distinguish that we are currently in extraordinary times and our staff were already overworked in normal times as they've been rebuilding the system and this is just we're in hyper hyperdrive right now and and so i i totally get that yeah when something comes in and drips and drabs it's harder for us to process get questions answered and at the same
02h 00m 00s
time um it's like with everything our our whole country is stressed out right now um along you know the uprising along covet along the economy along any number of lines but we're we're we're hyper stressed and we all need to cut each other some slack and it's not it's not ideal that it sucks on all sorts of dimensions um but i see in the stickies the the push push and pull along that line of what can what's what's best but what's what's real uh what can we expect um and that's that's just where where i land on this is that uh yeah it's not ideal and uh everybody's doing the best they can and working incredible hours and we just gotta roll with it that's that's that's just my personal take on things right now i think it sounds like you know we do want stuff on on thursday that all of us would like time to prepare and read and ask questions and really do our work as board members engage with diverse community voices check in with um our people to just kind of see where things are especially on on some of the bigger meteor topics and that we also understand that these are difficult times um and that there are things like um legal issues or as michelle pointed out you know things that that happen that we need to respond to um is that sort of the general sense that i'm hearing from everyone yes and as scott just said you know let's give everybody grace including ourselves um yeah this is this is a crazy time right now nobody's nobody's happy um yeah give grace i agree scott and michelle i think that's really important just to piggyback on on that there's also a little bit of a contradiction that i'm hearing from all of us as board members that we want materials you know on time so we can prepare for the board meeting which is 100 rational and and the way you know it should operate but we also want to be brought in to um you know key decisions and and conversations that are happening um so that we're aware and involved in that they're happening in board meetings in real time and you know what i generally see that comes late is usually when the superintendent and staff are trying to bring us in on something that literally is in process it is something that they are working on from an operational perspective and so yeah it wasn't done on thursday because they're literally working over the weekend to try and figure out how to get the messaging out to students and how to open or how to do these other things and then they're coming to the to the board meeting they're giving us something on a monday or a tuesday that says hey we want to update you on this today but it's very last minute so i just i think we need to be a little bit thoughtful about um if we really want to adhere to very strict guidelines and and i actually you know some of this i appreciate if you know if it's not ready by thursday it can wait two weeks that may also mean that we don't have quite as relevant and timely conversations and if we want the relevant timely conversations that's most likely going to mean some of that information comes very last minute which i'm one of the ones who put a sticky note up here like i can't read stuff that comes in on a tuesday by email in preparation sometimes we get into those board meetings people like oh yeah so we had all this you know back and forth i'm like oh i haven't read any of it and that doesn't feel good so there's a push and pull there i think scott used that term i appreciate it yeah and i just want to piggyback on andrew's comments because i i do think this is the ghost to the trying to think of it as a broader like other people serving on the boards besides just us because when ailey at the very beginning said something like monday's my day and i'm like monday like that's like the worst day for me then i'm like oh yeah we have different work weeks um and different work hours and you know i just think thinking of that so like for me tuesday is sometimes like i'm with you andrew i like i'm totally chasing you know email chains about things and then i'm asking something that's already been asked or um so it yes i'm just uh agreeing with you wholeheartedly like there is a push and pull but it's i think we have to realize that tuesday is like excludes people from the conversation if things come in that time or we just may have a slower board meeting because it gets pr it's getting processed at the board meeting versus you know getting easy questions sunday is my big work day julia so yeah right that's what i realized is like monday
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and then it's like of course like your work week is peaks on sunday yeah well like today after this retreat i have to go back up to the church building and finish uh preparing the space for our big all saints worship um so you know saturday is kind of a big day of getting everything ready for sunday and then sunday's the big day so monday is when i really i normally look at the packet earlier but mondays when i really have mental space to really dedicate to focusing on it are you sharing that monday is your sabbath um it's not my sabbath because i end up doing school board work i try to take friday as my sabbath but that doesn't always happen either so um i try to take one every week but it does not always occur so um other so what i'm hearing is that there's some consensus here any other thoughts about this and the matinee meeting materials um can i just mention um i think some of this may speak to what we're what we're doing in the meeting like what we're focusing on and there may be other ways for communication of information and issues to the board besides a regular board meeting all right we have one last piece around meetings and that is our consent agenda so i'm gonna give us what do you guys think six minutes um to go to jamboard frame four and respond to the three questions what is a consent agenda what should be on the consent agenda and what should not be on the consent agenda again this was an item that came up out of our last retreat um so we'll go ahead from 11 18 to 11 23 and engage with that jam board i'm sorry we have five minutes do we need longer than that julian no no i was just i'm just clarifying yeah five minutes so we'll go to 11 24. hey for some reason my [Music] stickies aren't working anymore are you on the jam board or on the presentation scene you're making certain that's not what i'm meaning to do you i think you're you're on the circle shape instead of on the square shape i thought i was okay i think i'm back to normal so somebody can erase those circles that was like not that doesn't mean anything um and it took me figuring out how to create these it took me a long time and i wanted straight lines between each column but i couldn't figure out how to do those so i was able to make ovals so there you go
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okay um i'm gonna go ahead and read through all three of these and then we can have a little chat about um what we think the consensus should be i'm just moving things so i can read everything i'll try not to move your agree michelle off what it is on all right what is your consent agenda it's our bread oh you're a great sorry it kind of removed i was like no i want it i had so i didn't have them contribute to this part of the conversation as much as i would have liked well we'll we'll talk about it after so hopefully you'll have some some time to to share your perspective then michelle routine business and reports into one agenda item the consent agenda can be approved in one action rather than filing motions on each item separately i feel like that's out of a dictionary whoever wrote that you get an a plus uh consent agenda non-configurable items that require board approval but generally require no discussion routine admin items it is items that are housekeeping and should have broad board support no just as broad support items that the board members agree are routine admin items generally agreed upon housekeeping admin etc what should be on the consent agenda contracts usual business items contracts routine items ceremonial items some committee works contracts and legal matters items that board received on thursday that can be reviewed accused ass and subsequently require no discussion um pro forma items that do not require discussion agree um what should not be on the consent agenda i'm trying to move these so people can read them on their own as well what should not be on the consent agenda items that are complex and require staff explanation in our discussion politically sensitive items with the exception of some things like legal settlement settlements non-admin items most policy or substantive budget or material finance issues policy changes new contracts that relate to board goals and represent a significant change in how we do business example map okay thoughts uh let's hear from michelle first since the jamboard wasn't working for her um i don't see anything that i would have added in any of the columns which is why i didn't stress about not putting up um i mostly in columns two and three
02h 15m 00s
about the committee some committee work um could somebody expand on uh what that was i i put that yeah i i think so we had the um we we put the audit stuff under the consent agenda because all of us had had a chance to be briefed on it and it was the recommendation of the committee and then julia talked about it as part of committee reports um that maybe was something we should have had separate so it's that fine line of when is committee work routine and when is it something that we really need to have some more board discussion around so the the other thing about that is i if i hadn't been the committee chair i probably would have like asked to have it moved off the consent agenda um and you know i basically i told the auditors like okay you sort of like your lucky day um like you got it on the consent agenda and i'm not going to ask any questions um but it seems like we're like there's some work and i think because our committee work is usually not as public there's some committee work that when it comes to a culmination and let's use something that's not the audit committee but another committee it seems like that should be like a separate agenda item because the board spent a fair amount of work on it if it was done in committee and it should have a broader um if it was important enough that we spent time in committees working on it then it seems like it should be elevated not just like a routine administrative item right and so julia what i'm saying is i think i made a mistake and that the the audit thing should not have been in the consent agenda that's why i put some committee work um and and hearing y'all's feedback about highlighting committees and being more transparent about their work i think is key um the reason i put that there again was because we'd all had the briefing but again it's it's that public nature of the meeting um but if there is something that's super routine that's a housekeeping thing um i should have put another post-it that was most committee work should not be on the consent agenda i'll make can we can we take a beat to talk through this a little bit because i think this is an important issue in terms of when we talk about what's public and what's not and and i think that i sometimes i think when we talk about what's public we're sort of saying if we don't talk about it or spend time on it at a board meeting we're not highlighting enough but i i guess i want to remind everyone that everything on our agenda including all the consent items are public they are published they are out there anyone can go can go look at them i think this this example of the audit schedule is a really good one and and i guess i also want to just i'll just put on the table we don't have that many people who watch our meetings and don't have that many people who watch them from start to finish we have a lot of people i think who tune in for a particular item or who may go back and watch a particular item because they want to hear it but i also want to be really clear in government transparency is incredibly important it is one of the core values of government but transparency doesn't always come about just because we've talked about something at a meeting it can also come about because we've published something on our website so for instance the audit schedule i just don't know how many people really really care we care it's very important right and as board members we care and i think staff care there are a handful of people out in the community who care but that is not a that is not a widespread item that people focus on but anyone who wants it can go to a consent agenda can look it up and say oh okay there's there's the audit schedule that that's interesting so i just i wanna as we talk about balancing our meeting time student goals etc i think there are a lot of things like that that we shouldn't hide the fact that we shouldn't shouldn't walk away from the fact that even having on consent agenda makes it public we don't have to talk about it in order to highlight it andrew i think um another another piece there that's related to what you're saying is that you know oftentimes each of us have questions about items that are on the consent agenda and um you know a lot of times i'll just pose questions to staff and get them answered but then we feel some of us including myself feel compelled to share something about that even though the issue has been resolved and even though we're just voting affirmatively on a consent agenda item um we want to kind of make visible our curiosity and our learnings and um that really is contrary to the nature of the consent agenda and we end up wasting a lot of time that way and i'm certainly guilty
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myself other thoughts here about the consent agenda um i was curious in hearing from amy if you had a solution for that like where where would one at what spaces or or when would someone you know if you had a if you had a question where would you when who would you ask and how would it be addressed so we could kind of move through that consent agenda well first of all i think it would be good for us to have better mechanisms around how we share information from staff right now i think it's pretty haphazard like when i get answers to a question about an item on the consent agenda usually i'll i'll share it with you guys if i think that anybody else is likely to be curious or if i think it's especially helpful probably i don't do that always i don't know if other people are asking questions i don't know if other people are sharing so i think on the front end we should share that information but i think if the if the questions and curiosity has been resolved especially about something that's on the consent agenda then we don't need to talk about it or if we really feel like we need to talk about it for some reason it's a complex issue then the item shouldn't be on the consent agenda rita what were you going to say yeah i just wanted to um in the in the third column um the comment about politically sensitive items should not be in the consent agenda um i mean i guess in principle i agree with that but i i'm not sure we all have a common understanding of what constitutes political um and what warrants a public statement at a public meeting um yeah what is that just an example maybe yeah and yeah so that was that was making the decision about like what's important to put out front and center yeah so that was that was my comment which i actually didn't think would be controversial um so what i was really trying to get it here is again things that should not be on the content agenda so things um there are times in government i'm not talking about pps now where i have seen that you know staff um or sometimes elected officials want to put something really politically controversial on a consent agenda so that it just kind of goes through without a whole lot of notice and and i'm sort of getting it there that from a political philosophy perspective i don't think that's appropriate so so when we think about issues like um you know um uh gosh i'm you know changing the schedule at you know rosa parks right i mean this is a controversial issue there was you know um some different views on the board different views in the community um you know that's an item that that we want that needs to be an agenda item right i mean you know you could have a board chair and a superintendent say you know let's just put it on consent and just sort of sort of get it done and i'm just saying that i think i think as a general operating principle for the district we should politically sensitive things we need to be willing to discuss i did say with the exception of some legal settlement sometimes there are things that we've heard in executive session um that we need to just vote on but there's not going to be public comment around it or there's not going to be board comment around it and so i think those occasionally you know are appropriate but otherwise not does that help yes and that kind of links to like the what is the consent agenda and to me it's like items of the gordon brazilian routine or that everybody agrees are like fall into that category of yeah this is like a routine um item but to your point andrew like um so having been a staff person like the consent agenda can be very handy to like just move something through and i think we should while it makes it may make things easier not necessarily use it because then if i think what happens is if sometimes you and i'm not going to speak at all to this board's experience um but if a consent agenda gets used in a way like let's just move something through that um what then happens is you get people hyper focused on this consent agenda because it's like hey it's going to be used as a way like what are they trying to get by me and again this is not a at all a reflection of any experience on the pps board i'm just saying my general experience is a staff person but
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you get more scrutiny if people think you're going to use it in a non-cons for non-consent items yeah and since our rules you know allow any board member to take something off which i think is appropriate because again if it's going to be something that there is no controversy over then if one board member says you know i think we should discuss this i mean i i think that's an appropriate rule um and i think that generally stops at the time that it wouldn't stop it would be if all seven of us agree that we just want to sort of you know send something through and that's what i'm trying to get at there is let's have a norm that says we won't we won't do that right even if all seven of us agree on something but it's politically controversial in the community we should still be willing to have a public forum have testimony and and and take a vote if it if it is sensitive yeah i think that's that's very wise um it seems to me like i just said agreed with and i think the testimony piece is important because if it looks at all like you're trying to thwart that you you want to avoid that obviously we also want to avoid um i think we do kind of want to avoid using some of these items for our own gain as well um i don't know how to say that but not that we i don't think we've done that as a board yet but um if we really disagree on something how do we not um sort of grandstand or use use the issues to be political against each other but rather focus on students if that makes sense um and i think hiding stuff in the consent agenda is a way to to do that just sort of like harm one another politically and we don't um that's not what's best for students or the district um it seems like there's pretty broad consent on this consent agenda piece is there anything else before we move on to the next section of the damn board so we have a question maybe this will be in the next section but we've spent a lot of time on when we get information and i'm trying to remember what the practices do things get posted on friday like the whole board agenda just you know i'm thinking about andrew's comment about sort of the other people's perception and i do think like fewer people watch when they look at the agenda and it's like oh there's nothing being hidden like i don't have any issues the materials are all aboard you know um so i'm curious i can't remember is that when things are posted and cara stuff get posted on friday cara i think it does the roseanne's friday rosanna's text me yeah okay sometimes thursday but usually friday thank you cara great because i think that's like a best practice so board members get that it's posted you know and then if nobody comments um that's a good a good sign of like the materials are complete and informative and the recommendation is solid um yeah all right um so again the topics that we're visiting at today's retreat all stemmed from our retreat in uh early fall late summer where we looked at our self-evaluation and picked out the items that we thought needed the most attention initially um and our goal is to kind of create some board norms around this so we've just finished the section on meetings and what i i've been taking notes and what i'll do is i'll i'll type up some of the things we said and some of the places where there's consensus and um we'll share that with staff and then we will bring those back to board meetings to kind of look at and discuss again so this is this is just to give us a sense and you saw we already have some board protocols around communication i sent out the board norms from other districts it's kind of to inform some of our thinking um this is kind of that first conversation as we like andrew said begin to develop some of those board norms um not only to help us do our work and be in agreement about how we show up but also i think michelle hit that on the head about how we examine our practices in a way that disenters whiteness and and makes the board more accessible for more people um so that's kind of where we're headed so the next piece that we highlighted in our last repeat was communication and there's a couple of layers to the communication piece there's one about like inter-board communication there's communication with staff um both not back and forth and then um we're going to hit kind of into kind of a subset of communicating with staff is directing staff and that language that directing staff came directly from direct thinking directly from our board selfie valve so um we're really embedded in kind of like using that board selfie valve as a way to help us work together more effectively um and so that's that's kind of where
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all of this stuff is coming from so we're gonna go to jamboard number five um what has been a problem for you in the past around how we communicate and that can be with one another that can be with the public that can be with staff um and then the second half of that is of course what has been working for you around our communications so let's take um what do you think eight minutes to do that does that sound like sufficient time so we'll come back at 11 50 uh after having worked on the jamboard so ailee we're doing both five and six correct we're just doing five right now what has been a problem for you around communication in the past and what has been working for you so we're just doing five right now so we'll give uh eight minutes to do number five and i'm sorry this is just the board or just in general sorry it's how we communicate with one another as a board how we communicate with the public and how we communicate with staff or staff communicates with us it can be the two-sided communication flow with one another with the public with staff it's a very important the only thing i'm gonna that's why i thought we were doing five six six is very much about staff do we wanna limit five to just uh how we communicate with one another in the public sure let's just limit five to one another in the public and then we'll use the staff piece on six thank you andrew that that helps uh focus our time okay jam it up on the jamboard
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sorry whoever i'm moving your things at the same time you're trying to move it i apologize all right we had a lot to say here um i moved the middle divider over to the right to accommodate um our many um thoughts on what we could improve upon and i'm gonna go ahead and again read through those so that folks um can hear them because some of them are very hard to read because they're small um so the question was what has been a problem for you in the past around how we communicate need help in managing email traffic especially around complaints lack of collaboration and transparency and information sharing often don't have the opportunity to hear other board members perspectives on an issue which is a big missed opportunity not being privy to inside conversations between staff and colleagues questions get asked by other board members and i have no idea about the information shared info um i feel i could create time to be more available to have short conversations with my board colleagues i don't make space for those conversations thank you to whoever wrote that for being self-reflective when only some board members are in the know i'm okay not being in the know for every issue so as long as i am brought up to speed by the time a board decision is reached assuming bad intent without asking questions board members have a tendency to triangulate when there is conflict rather than deal with each other directly hearing about board mistreatment of staff you don't know we i think we don't have strong structures or norms around information sharing board members using staff to relay messages or concerns rather than communicating directly i would appreciate being apprised of hate crimes that happen in our community on construction sites and in and around schools information hoarding rather than
02h 40m 00s
collaboration and transparency i would like to discuss public testimony and how we do or do not respond disrespectful interpersonal communication uncoordinated response to emails to the whole board it's challenging for me to find time to have the important one-on-one conversations with my board colleagues public testimony why can't we respond how do we respond to public comments in email responding to concerns from the public needs of norms and expectations around responding inconsistent information sharing oh yes lack of cooperation sometimes we don't show off as a team would appreciate a heads up if an individual board member intends to pursue some independent advocacy on an issue especially with external groups what has been what has been working for you regular around communication regular superintendent one on ones weekly updates with our chief of staff weekly reports from our board chair free board meeting check-ins with ailey thank you for spelling my name properly the weekly chair updates are good board leadership engaging when issues are raised when other board members share their experiences perspectives expertise that is different from mine so i learn from others when everybody is in the know appreciate superintendent and board chair weekly emails weekly communication from the board chair weekly check-ins with ailey provide opportunity to raise issues midweek check-ins with roseanne and stephanie and pre-board meeting calls from ailey i promise you i did not write all the ones that say ailey um all right what what i hear there is definitely around the problems that we we still um we long to have sort of clear um information sharing that when we ask questions or when we know things how do we share that and it sounds like um there's definitely a a thing there about how we relate to staff which will be coming up in the next session um especially around areas of conflict and then how do we respond to the public both with public testimony and with emails um and it sounds like some of what we're doing with those weekly check-ins with chief of staff emails from guadalupe emails from me calls for me every time we have a board meeting are helping to work what other responses and thoughts does all of this generate for you so one thing i'm thinking and i don't have an answer but i have a question so if you go back to like the boarding meeting materials and information and then the so that's like information from staff and then there's a lot of questions here about information from other board members of transparency and i wonder how like you merge like what the most effective ways to merge those those things those things together because they in some ways they're the same thing one information from oops sorry one is information from staff and the other is sort of like board member exchange of information um so again i don't know the answer that i'm just wondering how you can answer that because it seems like two different types of information that people moving and wanting to do their jobs better yeah i i agree it's actually kind of why um because i do want to come back to it again but our next jamboard is very specific about staff so i actually already threw a few things on that one as they were coming up through this because because i think you're right julia it is how we communicate with one another both inside and outside of board meetings and also how we communicate with the public um are you know they're they're in my mind they're separate issues from from how we communicate and the information we need from staff both you know the two-way information flow so i i do i think about them in my mind separately hey guys can i ask a question are other people having problems with the audio coming in and out or is that just me i'm not maybe i'm not either okay i think i need to get off video you guys because my wi-fi is not too great so i'm sorry about that okay are you gonna call back in no i can stay on but it just takes less bandwidth if you have your camera turn off your camera yeah great that's fine it just means i might not be able to read your your social cues when you want to speak but please just speak up um i saw a couple things about public testimony um does anyone want to speak to to that um yeah well i wrote one of them uh about just discussing it so and i wanna i wanna this is another one of those issues that i actually i'm of two minds on so i wanted to spend just a couple minutes with the board talking about it so
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um we don't respond to public testimony that is actually consistent with every government i've ever been involved or worked for right city portland doesn't respond to public testimony metro doesn't respond to public testimony i was surprised and somewhat pleasantly when i first got on last year and we did the retreat and looked at some of the council great city school stuff and and i haven't been able to find it i looked a couple times but one of their documents talked about really effective school boards responding to public testimony that they said that that's that's a sign of a really effective school board is that you engage with the people who come and testify and so i wanted us to talk about that because i will tell you that on a on a personal basis it is very frustrating to not be able to engage and this is the both sides of the argument it is a huge um pandora's box to open up once you go down that road right so often it opens up a box where board members feel like they have to respond right or you know you end up getting an argument with someone who's testifying which is not productive um and you know so i i don't know if i want to do that but i do know that i want to have a conversation with the board about it because i do feel like if we i guess what i would say is this if we did start changing that norm and tried to be a highly effective school board that does engage we would have to have really strict ground rules about how we do it and as board members how we approach it and and how we're willing to do it and and so anyway i'll just i'll stop talking um i i also put a comment up about public testimony because just from a human perspective it feels really strange to me to respond it's a very unnatural response to sit there like you're made out of stone when somebody's pouring out their um you know their issues with their children or or their their own personal experience um i have broken that rule whenever a kid shows up because they feel like it's really especially a kid of color i want to encourage them to participate in in and lending their voice to the process um and i and i and so i've broken that rule a couple of times i feel like if we were to um respond that it would be important to limit what we say and and as andrew mentioned not get into a debate but when we're starting to question like the culture of white supremacy and how and showing up and decentering whiteness that's one of the practices that we could actually take a more human-centered approach and say you know thank you for coming um we'll either follow up on this or we won't you know thank you for coming today we know it's um it's it's difficult to show up not as much now with zoom but um to to appreciate the people um participating in our process you know in the hopes of making it better i i totally agree michelle it feels for those of us who are and aspire to be empathetic people it feels really strange um my other issue is that a lot of times specific public testimony raises really good questions and you know a middle ground we could have is the ability to just recognize when a new issue has been raised and you know ha be able to ask a clarifying question which sometimes we do and sometimes we do by email and ask for a staff response but um that could be a middle ground yeah and i guess one more thing about hearing public testimony is that we are you know a learning institution an educational institution and i feel like it's really important for us to show our work and our thinking and uh and to be open to the possibility that we might not know the best way to proceed on something or that we maybe have not been doing um we're maybe not aware of something that we could make improvements on and so this input from community members and other stakeholders does matter and and i i'd like to acknowledge that um that that we're learning together that that this is not a static system that the public has no say in it's quite the opposite i would hope that we're open to maybe not having all of the right answers all the time so i um i have mixed thoughts about this and generally i think the practice of being attentive listeners is sort of the best role i think it's hard for boards sometimes not to let biases show up about who we actually engage and respond to so i think we have to be really careful about both the perception and the actual
02h 50m 00s
biases we maybe bring to who we actually engage i think maybe there is a way to um better acknowledge and maybe this is the board chair or maybe we have a designated board member each meeting to just very explicitly acknowledge that we heard what somebody said because sometimes it's like you know some testimony takes your breath away and like there's nothing and so it's not even like a thank you and so and i do think especially in a virtual world it's much harder for somebody who's just poured their heart out to feel that they were heard if there's not a explicit acknowledgement so it could be that or on a couple other boards i'm on the practice is there is like just an update at the next board meeting if something got raised that was a new issue or that wasn't duplicative of you know hey we've asked the policy committee to look at this or um you know the superintendent is going to be addressing this in you know a communication to the rogers school community so there's some ways to do it without actually starting an engagement like at the meeting and like i said i think it's very hard for us to not sort of indicate biases or engage in sort of biased practices about who testifies and what we think is important all right anything else about what was raised here around board conflict or our transparency with one another can i uh just really because that i i really like what julia just said and i think it yeah i just oh so and i guess i'm wondering if there's because i think you're right then that that is the fear but you've articulated it really well about you know if we're only responding to certain people not others and what that looks like and bringing that so i wonder if there is a middle ground though about asking questions and someone said this i can't remember michelle or some or amy but but i wonder if there's a middle ground because i have seen that where where you know an elected official will ask a clarifying question of some after someone's testified we'll ask a clarifying question or a follow-up question you know we can do that individually afterwards because we've got their contact information but i also feel like there's there's a moment there where they might have said something that that if we don't if we limit ourselves so we're not responding with our own viewpoints or responses but more of a hey you said this end and and i i'd like to ask you a follow-up question about it um maybe a way to open up a little bit of that dialogue and hear from them in the moment when they're there can can i um can i just pile on with this one um i think andrew you started off saying that you were of two lines um i may be of three lines on this one um of the fact that um for most of the time um um for most of the time that i've been paying attention to board meetings which is a long time um the the norm has been not to respond um really at all um but there was a two-year period um when the that norm was overturned and um board members were permitted if not encouraged to um to engage with uh people who testified um and um my memory of that period was that it was uh it was both interesting and very tricky um there were some good parts of it there were some things that i think we ought to be aware of and and cautious about um one of the things that was very clear was that um there were clear patterns that emerged about who was responded to and who was not um so you know problematic um the other thing was that um since there were no guidelines in place about um what kind of interaction was being what permissible and how long and all of that there were times when the public comment period ended up being very very very long um so i i mean i i think we ought to rethink this um but i think there are some things that we ought to be really cautious about
02h 55m 00s
um and um you know go back to the early comments about we need to be judicious in how we use our board meeting time um so if we do open up to comments i would want to have some pretty clear understandings among us um expectations like around how we're gonna conduct it so that's all uh what i'm gonna ask is i'm gonna ask amy andrew and michelle to work together to maybe draft some guidelines on response to public testimony i love what julia said about asking questions that andrew also highlighted so i'm going to ask the three of you to work together on some guidelines for responding to public testimony to have to us by um for us to look at before our second meeting in november which i think is the 24th if i'm counting in my head correctly maybe it's the 17th um 24th 24th so if you all could have that to us um before the 24th so we can look at that and put it on our agenda for the the meeting on the 24th of um to discuss some uh responses guidelines for public comment how does that sound that sounds good i i haven't weighed in yet so just real quickly one of the things i'd like the subcommittee to consider would be a brief summary because thank you for your testimony or heard you say x and y and then maybe ask board members could ask if they could ask a clarifying question and then there's the the resolution piece which we could do on the web as opposed to doing in a meeting or depending on i mean i think there's different ways that we could uh show that uh there was there was a response um when somebody came and testified great um roseanne texted me she's obviously watching at home hi roseanne um our next meeting we have a meeting on the 10th and then we have a meeting on the 17th so if you could have that to us before the meeting on the 17th that would be great sure um i want us to we have about an hour left of time and we have some really big things still to cover i do want us to touch on i think one of the big things is board conflict and transparency um i'm going to pledge that when i have a conflict with someone to go to them directly instead of looping in staff or tagging other board members about the person um and i think sorry um sorry about that um and i'm going and i think the other piece is transparency and trying to communicate with everybody are there any thoughts about conflicts with one another or about transparency that we need to um want to lift up right now i just think the piece about not triangulating staff and maybe we'll be able to talk about this more when we flip to the next jamboard page is really really important um i appreciate you ailee for taking the first step of like putting yourself you know being responsible for yourself and i will second that that i'll i i will also um speak directly with people that i have a conflict with yeah i mean i think it's on each of us to think about how we deal with conflict and i do know that i'm an oral processor and sometimes it does help to to talk through the initial emotions before i feel directly with the person um and so how to do that in healthy ways is important but um it feels like we're ready to move on so um let's let's move on to vmware number six uh the three questions what norms do you think would be helpful around how we communicate with staff what current concerns do you have about communication with staff and what is going well with communications with staff and let's take uh um let's take nine minutes till 12 20 to work on this jamboard
03h 00m 00s
so okay everyone i just tried to write my sticky note on kara's uh presentation instead of on the damn board so i just thought i'd share that fail welcome to the club yep uh all sometimes technology is a little confusing sorry ali you were on mute you want to try that again it's uh technology is confusing i feel like you're just saying that to mess with me scott that's why we're such a good team
03h 05m 00s
okay um whoever wrote this yellow agree over here on the third column that's like at a jaunty angle i'm super impressed you figured out how to do that it looks great okay [Laughter] little error don't say it's an error be like yeah it's like what this button does that's awesome see figuring stuff out together it's good all right i'm gonna um read the first section which is what norms i'm gonna read the concerns section and then i'm gonna read the going well section and then we can have a discussion okay so norms should be kept apprised of issues within my zone in particular would appreciate being kept in the loop on issues that i've expressed particular interest in knowing who to ask knowing who is in charge of what who to ask assume good intent be clear about what issue you are trying to surface all board members see staff response to questions raised by an individual board member making sure we aren't all asking the same questions would be helpful to have written norms around communication and other issues that are formally adopted by board to which we can hold ourselves accountable respect their time and workload demands if you have if we have an issue with another board member don't copy or pull staff in do not communicate on evenings and weekends unless absolutely urgent i'd like to lay out a clear protocol for having questions of staff answered for instance we could
03h 10m 00s
submit questions by email to staff coffee roseanne and haversman roseanne respond to each of us board sweep agreement before large info requests are assigned to staff board member may need to maintain respectful communications individual board members do not have a right to receive information on anything they want respect staff time info requests that take more than one hour of staff time to respond to need to be approved by board share and superintendent respect time based on mutual respect and professional always treat uh i'm assuming staff with courtesy and respect we do have some communication protocols we did guadalupe presented us with some information protocols around how the staff is responding to us and we will be referring to that as as we kind of develop i feel treatment of staff from board members often put an uncomfortable position when board members need to vent lack of accountability when multiple staff are involved we waste their time with our personal agendas or operational matters that are not our purview board members trying to direct staff board members for fully abusing staff we need to have very clear boundaries about how we interact with staff they should not have to be in the uncomfortable position of listening to us complain about each other neither should i that's again not i me i whoever wrote the sticky inconsistent responses from staff staff below the senior leadership team feel pressured to respond to board members even though that is not our protocol staff are often blamed when really it is a failure to convince fellow board members inconsistent practice around sharing information and about spending staff time on issues not identified as important by a majority of the board the board hears about big issues after there has been a public communication for example the sros we need to point people we need point people to help us with getting answers maybe a go between board to staff staff provide different board members with different information and different responsiveness some board members are using enormous amounts of staff time taking them away from important operational issues staff personal family time is not respected what is going well uh weekly updates with the cos chief of staff someone agrees that generally very timely staff response to questions and concerns the check-ins with guadalupe are going well superintendents update to the board great confidence and ability integrity and dedication of our staff check in with guadalupe we have a super smart staff and it is great to have them as a resource most board members stick to protocols of only contacting the senior leadership team midweek check-ins are great the regular check-in reports from the superintendent chief of staff board staff i have positive communications with staff i respect their workloads and um unicorn superheroes today vast majority of staff when asked questions or engaged in dialogue add huge value to my thinking and impact my actions as a board member i just want to read that again because i think that gets to the heart of of what we want with staff the vast majority of staff when asked questions or engage in dialogue add huge value to my thinking and impact my actions as a board member so i'm gonna i think there's a lot of really wonderful affirmations of our incredible staff there okay what responses to all of this information do y'all have this is amy one one thing that i think about sometimes is that i think we don't always recognize how compelled staff feel to be responsive to us um because we are board members i think sometimes we think that we're just asking a question um but they are never gonna deny our requests and they are never gonna or make it clear that it is burdensome to be you know contacted on the weekend and kept on the phone for hours and things like that and i think it's important for us all the to be really sensitive to their instinct
03h 15m 00s
to give us whatever we need whenever we need it i mean what i'm hearing is again this need for some formalized um information sharing and some formalized protocols around how we engage staff and it seems like there's definitely a high desire to respect staff time and yet also a deep longing to have staff input in our decision making and in our conversations anything else y'all want to add to these sticky notes no i think i just want to emphasize the column over on the right um because you know having i've been involved in a lot a lot of different venues that where there's sort of engagement on the public issues i think there's there's no more there's no forum in which you get more complex issues where people feel so passionate about the public school system and you know i think staff do a really good job of you know triangulating that we have you know big issues that we know are sitting out there that are you know we can plan for and then the things that just happen at the moment and i think it's it's a tricky balancing act but staff does a great job i think of you know trying to sort of balance both and public schools you know all that comes in from public schools and it's the thing that people care most about their children and um you know just recognizing that staff does a pretty good job of getting us the information we need to do in order to do our jobs um so because i want to put an explanation point even though there's not as many things over in the right hand column than there are in the others that you know by and large i think they do great job of giving us what we away in which we can do our job and act in the interests of students and i would say the the left-hand columns are mostly about us not about staff our staff are incredible just sam yeah i think we just need some some structures to help us as we communicate with staff but i think you're right scott that that that left side is mostly us um so it's 12 30 and we're our plan is to go to one um i feel like the next jamboard which was about directing staff which again came directly out of our self-evaluation i feel like this touches on that the the pieces about how much stuff time we're taking and how we talk with um slt so i would like to propose that we skip this scan board slide and we move um we have a moment to have any last statements about any of these jamboards we've done or any other thoughts that have come to us about meetings or communication and then transition into um uh our conversation that rita is going to lead us on on self evaluation does that seem acceptable to you guys hey haley can we go back to that last slide and just um talk about what is the process for problem solving on these issues that we're bringing forward because like on the the last one in particular i think there seems like consensus on some areas where there are some significant issues especially in terms of boundaries with staff and um it's unclear to me um the the how we're gonna make progress or figure out what what sorts of mechanisms need to be put in place to to improve that situation yeah so so the next steps after this retreat today is is taking all these damn boards taking my notes um and then looking at what we already the work we've already done as a district around communication communication and then i'll have like i asked you and andrew and michelle to work specifically on that public comment period when i when rita and scott and i get back together to sort of debrief this retreat we may you know we'll pull in people to work on specific protocols that that they have an interest or passion for i just want to let you all know i've already sent um amy and andrew an invitation
03h 20m 00s
so i haven't heard back yet wow way to be honest that's awesome way to be proactive there myself um so any other comments or thoughts about any of these jam boards or about this process before we move on to the the piece readers leaving about the self-evaluation um again well the reason i responded is because i'm following board protocol and not paying livestream ended and so we need to pause so i can figure out how to get it back up if we're not live all right we are back live um i think we're ready to turn over to rita for our conversation about self-evaluation okay so um i wanted to um a couple of questions um the first is um now that you've been through um our kind of follow-up meeting to the self-evaluation process i want to ask again whether you thought that self-evaluation was was worth the time and effort in terms of um kind of the the exercise or the concept like do you think it's a a good use of time to do a self-evaluation um second do you think this is the appropriate framework the you know the council of great city schools um template and framework that we used um and then three um what what do you think would be the optimal um periodicity of it you know how often should we do it what's the time frame for doing it um the council recommends quarterly um so okay let's take those three questions one at a time so the first is um is it a useful exercise to go through a self-evaluation process yes yes yes yep okay okay um second um do you think this framework is useful i have nothing to compare it to i think it was fine especially for this meeting i think i think it's challenging in a year in which we've we've um disconnected from or the because of what's happening with the superintendent's goals it's a little bit hard to evaluate ourselves against against that when the hey terry you're not muted terry can you mute okay i feel better now that you know even even the techie guys okay anyway i just it i think it's a little bit challenging when we have a different evaluation now for the superintendent to still have a link to that um so maybe there's some sort of bridge or customization in sort of the covid world for that i i disagree with that julia because the board goals are still the heart of what we do even if it's not linked to the superintendent's evaluation and i think we can we're not necessarily looking at the rate of increase but how our practices reinforce those goals so i and i found the board self-eval really helpful as a way for as just a framework um to talk through all of this with one another so um i find it helpful um and you know and if we're agreeing to sort of um work within the frameworks of the council of great city schools i think this is a good a good way for us to be in alignment around that language and that learning um to be using it but i think this is not the question we're on yet but i think quarterly is way too often to do it i actually like the tool so don't get me wrong i'm just like okay how does it just given the external circumstances is there some way that also it could you could hold that as sort of the anchor and not anchor in a bad sense or the foundation and then recognize also that there's a lot of other
03h 25m 00s
things going on that may need to be sort of like with an asterisk on it i don't think we're in disagreement i'm just adding another layer on it okay um anybody anybody have any other have a a different view that you you want us to explore other um other instruments or are are we good okay i'm going to take that as a yes we're good um okay so so the next question is how often i think quarterly is uh is uh unnecessary naval gazing indefensible naval gazing i think annually is fine i would go for like um twice a year um or once a year but i also agree that quarterly is a little excessive i'm not opposed to quarterly um in the sense that so our model seems to be over the last three years at least that we have different board leadership um and that i think there's a um sort of getting up and running stage and i think it you know then you have different people doing the agenda so to me it seems like there's a useful syncing up that happens by having that examination and maybe it's uh like the quarterly check-ins are brief or they're just a hey people send in your comments versus a you know agenda item on it but to me annually like doesn't give enough time to like incorporate learnings and make adjustments but i don't think we need to do quarterly at the board meeting i think that's excessive go ahead scott um so one option would be uh board leadership could do a quarterly you know quick survey or just how we doing that might have you know a couple of specific questions along with uh uh write a couple more sentences about how we're how we're doing are we making progress and specifically we're we're zoning in on a couple of key things now um of things that we need to work on so we might call those out specifically along with just a general how how we doing and then we report back to the board as to what we heard so that's one i i like the idea of going through the whole self-evaluation like we did in in the fall um and ranking on uh twice a year i think quarterly is is too often to see improvements um because right like we had we worked on all this stuff on the quarterly report and for us to change some of our communication norms and other stuff takes time but i think doing it more often than once a year is helpful because it it helps us remember what we're learning and adjust as we go are you changing your shot so we see the dogs got very very snoozy there but i would i would um suggest twice a year would be my preference and and it's probably worth mentioning that this is with the understanding that we will continue to have quarterly meetings like this um meetings of the board with the board um so um so i guess my view is um i tend to think once a year is is not often enough every quarter is way too often um so probably the sweet spot is is um every six months and and that would allow us to have at least one one of these quarterly board meetings in between to kind of follow through on the results that come out of the um the self-evaluation um and will give us a little bit more time to kind of make adjustments that we've identified um but keeps us tracking ourselves you know it's a monitoring device so i think do we have consensus
03h 30m 00s
on twice a year anybody object yeah i i don't think you're saying like this whole evaluation framework um at the six-month period but more of a check-in on what did we commit to do to improve and how are we doing so yeah i agree with that well actually i think i was thinking more in terms of a relatively formal exercise like actually using actually using the instrument twice a year that was my understanding as well mine too twice a year to use the instrument fully well why don't we try that um which i guess would be in the spring uh would be six months let's let's try it and see how that works and if it's if it's feels too much we can make it a little less formal um or if it works we can keep doing it yep okay um anything else rita that we needed to discuss around the selfie vowel um no i i think unless somebody has anything else they want to add i think we pretty much cover it okay um we have minutes left of our time together and so michelle i don't know if that's enough time for you to to introduce your topic or if you'd rather we just ended early um what would be your preference yeah thank you um i think that 11 minutes is probably not sufficient time um i'd really like to give this time a little bit more than 11 minutes this topic rather and um perhaps if we do end early um you could help me um beat my record of ending meetings a few minutes early i think that's always welcome um michelle do you mind introducing what it is that you want to address and kind of ways that we could be thinking about it and then we'll figure out when we can address it that's perfect i was just going to get to that so i want to have a discussion with all of us around board leadership um i i just learned by the way um that ailey you wanted to serve for a year i this that was the first i remember hearing about that just a few days ago um as we're doing this uh racial equity and social justice work part of um the challenge for us um is is operationalizing those values and the board leadership is um a perfect place to display our values there to lean into those values currently we have what i'm going to call a no negro zone and i'd like to see i think julia mentioned earlier that we want to think about you know future boards and we want to create conditions for everyone to serve and so yeah i'd like to have a conversation about what it looks like what leadership looks like who decides what that looks like whose voices are elevated um you know we talked a lot today about doing the self-reflective exercises and actually um so maybe you know being prepared to answer questions like are we the right people in the right leadership spots and and i think it'd be really valuable to hear from everybody at least for me what their thoughts are about that and i'd like to see if we could end up with a a protocol that we can follow to make sure that everyone has an opportunity to serve leadership um and we can automate like automate that function like some boards have done uh pps boards have done um and i've got lots of i've got i've got ideas myself but i'd like to hear other people's ideas about how to get um how to ship that power how to expand who we're hearing from um how we expand our definitions of what leadership and who it looks like but i don't want to do it in the eight minutes we have left i would like us to devote some time as a as a as a team here uh to talk about this michelle i would like to piggyback on that teaser and introduce just another um item that i would like us to to consider and figure out how in what form we address and that's we're going to have board elections um coming up in may and school board members usually formally or informally are involved in that process of trying to recruit candidates and particularly trying to recruit diverse candidates this is something that i've been engaged with in the last several cycles and continue to talk to people in the community about
03h 35m 00s
and there are some impediments um to to recruiting a more diverse slate of candidates um one thing that's being talked about in the community is more direct representation so we have the ability as a board to change the way school board directors are elected and it could be by zone right now having to run city wide means that you have to be able to finance communicating with voters all over the city which is a lot more expensive than if you're just running if you're just being voted on by your by a certain zone the other issue that i'm really interested in is having community conversation around campaign limits um we have uh we don't have we're not subject to the actual mechanism of a 500 dollar cap that that looks like the city would will be um held to but but how could we foster a community conversation around asking all board members to just get to just um agree to that because that's a huge barrier for people i mean we've seen races with you know that are basically self-funded by candidates to the tune of tens of thousands of dollars um so i'd like to look at some of these systemic impediments to attracting more diverse slate of candidates rita has repeatedly brought up the notion of the oregon state statute that per that prevents any kind of compensation for service and um you know most boards with school districts not most but many boards with school dis districts of our size do have have some kind of compensation whether you're paid based on how many meetings you're you're obligated to attend or what and that's that would be a more long-range um advocacy play because it would have to change state statute but i would like for us to um think about how we look at some of these structural impediments and andrew maybe maybe the intergovernmental committee um makes sense for the government relations committee makes sense for for some of these or maybe it's a intersect with the policy committee i don't know but um these are things that i i think about and care about a lot i did not know that work was happening i appreciate knowing that um other board members have been involved in those conversations um you know they're important and um what would the largest school district in oregon look like if it was you know if the board were more diverse just a question that's just out there for for all of us to answer and the policy committee amy has had a brief discussion um about when putting together the work plan about that um a legislation that passed and i don't know rita i'm not quite sure where we landed at the last at the last meeting on that but i'm going to just say that i've already asked andrew on the internal team to look at the election and to think about this and ask them to do that as part of their work and then michelle as far as the conversation about how we elect board leadership um i think we can add that to an upcoming meeting agenda so i'll put that on for agenda setting and we'll find a time to add that so we can have that robust conversation um rita go ahead thank you um no i'm good if we're going to have a conversation in the in a governmental committee um i can save my thoughts in the interest of time let me uh ask you know i appreciate the government and really important issues thanks for bringing him up amy um and michelle around the elections on the on the zones while we're all here in a public meeting again we're not making decisions but it'd be interesting to sort of get head nods is there general board interest in pursuing the changes that were sort of laid out in the you know potentially moving away from the the the um at large which you know is acknowledged in in most literature as a pretty racist um you know way of electing people um moving away in advance of the next set of elections coming up next may not saying we're i'm not asking you to make the decision to do it but is there interest in exploring that change as part of this next election um can can i weigh in on that um i i i don't think it is possible to change the format of the electoral system by me i i i just don't think that's realistic um and um very shortly
03h 40m 00s
people are going to be announcing uh their candidacy or potentially at least um certainly by january people need to be preparing a campaign um and i don't think i don't think it's fair to anybody at this point to change up the the system for this upcoming election um that being said i mean i i'm i've been open for a long time to discussing this um one thing i'd like to throw out is um rather than keeping this discussion just within the sitting board which would have some conflicts of interest potentially we might want to consider convening a community group to discuss options because there are upsides and downsides to having at large versus by zoom and it we might want to think about it as you know something akin to uh an independent body that does redistricting questions um anyway that's just uh yeah i'm looking at our time and i think this is a really really important conversation and i trust that our intergovernmental committee is going to be a place that that begins that and then i know um julia and rita are on that team with andrew um and all of us of course are welcome to those meetings so we can continue that um i would like to see us try to shift this if we're going to shift it before the may election i've been asking questions about this for like a year since the policy got or the law got changed um but i know we have a lot this is not the most important thing that we're dealing with as a school board in some ways especially with covid but it is an important conversation to have so i'm asking that committee to explore that sooner rather than later agree with your um uh questions and concerns but the board can change how board members are elected just by a vote of the board so there are broader hoops to jump through yeah that's great i would also advocate the for persona rather than later um to try and go back going back to that lecture we attended at harvard you know let's let's go ahead and challenge some rules um i think we if we know that it's structurally racist then we should address it sooner rather than later this is great feedback thank you we'll have more conversation in the enrollment committee all right is there anything else we're at one o'clock is there anything else for the good of the order before we end the meeting great work everybody thank you everybody thank you this was really productive we got all those jamboards saved right yeah i've got all my information i'm gonna um i'm gonna rita scott and i are gonna get together and debrief we're gonna write some draft norms we'll reach out to some of you to weigh in on some of those draft norms that you expressed interest and passion around we'll get those out to the the group before our next retreat rita will email you a reminder two weeks in advance about the guard rails um and then we'll ask you each to submit four guard rails 10 days in advance of that next retreat and then we'll send those out to everybody seven days ahead of time so you'll have those to reflect on i'm gonna we're gonna add um michelle's uh point about how board leadership is selected to um the agenda um hopefully the november 17th meeting i don't have the agenda tracker before me but making sure we have time to give that its due diligence and andrew and team are going to work on the question of elections uh anything else i forgot oh and rita's gonna help us schedule a self-eval to do um sometime probably january february at the six month mark from the last time we did it okay all right go team hello

Sources

PPS Board of Education, BoardBook Public View, https://meetings.boardbook.org/Public/Organization/915 (accessed: 2023-01-25T21:27:49.720701Z)
PPS Communications, "Board of Education" (YouTube playlist), https://www.youtube.com/playlist?list=PL8CC942A46270A16E (accessed: 2023-10-10T04:10:04.879786Z)
PPS Communications, "PPS Board of Education Meetings" (YouTube playlist), https://www.youtube.com/playlist?list=PLbZtlBHJZmkdC_tt72iEiQXsgBxAQRwtM (accessed: 2023-10-14T01:02:33.351363Z)
PPS Board of Education, PPS Board of Education - Full Board Meetings (YouTube playlist), https://www.youtube.com/playlist?list=PLk0IYRijyKDW0GVGkV4xIiOAc-j4KVdFh (accessed: 2023-10-11T05:43:28.081119Z)

2020-10-31 PPS School Board Retreat

Documents / Media

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Event 1: PPS Board of Education Retreat 10/31/2020

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