2020-04-02 PPS School Board Special Meeting
| District | Portland Public Schools |
|---|---|
| Date | 2020-04-02 |
| Time | missing |
| Venue | Virtual/Online |
| Meeting Type | special |
| Directors Present | missing |
Documents / Media
Notices/Agendas
2020 04 02 Special Meeting Public Notice (512e351b95808e97).pdf Public Meeting Notice
Materials
None
Minutes
2020 04 02 Special Meeting Overview (5eef17e934fd0c8d).pdf Meeting Overview
Transcripts
Event 1: Special Meeting of the Board of Education April 2, 2020 - Starts at 1:17:40
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you
I'm gonna assume that just worked this
special meeting of the Board of
Education for Portland Public Schools of
April 2nd 2020 is called to order this
meeting is being audio streamed live on
channel 28 and will be replayed
throughout the next two weeks
please check the district website for
replay times this meeting is also being
audio streamed live on our PBS TV
Services website first of all I just
want to acknowledge the tremendous
efforts of staff and district leaders to
navigate everything that we're going
through and to really put our students
first and bringing all hands on deck
this is tonight's opportunity as an
opportunity tonight's meeting is an
opportunity to hear from the
superintendent about much of what has
been going on in the planning and
preparations in response took over 19
over the past few weeks in addition to
sharing some of the work that's underway
currently to support teaching and
learning for our students there's been
much so much going on in these past
couple of weeks that I think as a board
we wanted to come together and let give
students and families an opportunity to
see what efforts are underway in the
district we know there are a lot of
questions that students and parents and
teachers have some of them we might be
able to address tonight or our staff may
be able to address but we understand of
course that so much about this situation
is still in flux so superintendent
Guerrero again we're grateful for the
team that you have assembled and the
incredible dedication that they have
shown in rising to this challenge so far
so thank you for for taking the time to
give us this opportunity as a board to
come together and learn more Thank You
chair cons damn good evening directors
senior staff it's good to see everybody
it beats the solitary confinement of the
last couple weeks but I can assure you
we have been working nonstop to try to
meet our students and our and our
family's primary needs first we we find
ourselves in a
the unprecedented and unimaginable
01h 20m 00s
health crisis that that is having all
kinds of impacts on our community not
least of which our school system and we
have had to mobilize much like many
other organizations very quickly to try
to do our best to maintain some
essential services to our students and
to our families so appreciate calling a
special session this evening it gives us
an opportunity hopefully to share and
provide a synopsis of the work to date
the activity that staff and partners in
the community have been busy in trying
to support our students and also the the
trickle of information and guidance that
we continue to try to make sense of and
operationalize as Portland Public
Schools as we receive it whether it's
from the office of the governor the
Oregon Department of Education local and
state health authorities and so our
attempt is as has been an attempt to to
proceed as thoughtfully and as
responsibly as we can
I too am really thankful for the team at
the helm because I have to tell you it's
required every single one of them to
step up to the plate and they have not
disappointed so hopefully as you hear
about some of the activity that has been
occurring you can see there must be a
lot of nuts and bolts and details to
work through there and and we're still
working on those we do have a lot of
unanswered questions
we know our community has a lot of
responses their lack of clarity perhaps
in some areas but frankly we haven't
gotten that lack of clarity either in
order to proceed in certain areas so
we're gonna start off if it's okay with
the board to give a little bit of a high
level summary across a few different
areas really just to remind ourselves
officially this all kind of commenced
around March 12 round
all schools for an extended Spring Break
please know there was a lot of
conversation at that time among maybe
many of the bigger school districts and
the importance of extending the spring
break at that time given what we knew at
the time but that may give us some some
additional time to prepare and take some
precautionary measures it was it was
it's not a it's not a point of advocacy
that we took lightly but frankly it was
becoming clear that it was going to be
difficult to operate as a school
district when many of our own employees
fall into the vulnerable categories we
saw this in a few different indicators
including with large numbers of
substitute teachers who called in for
educators calling in ill many of our
substitutes are retired teachers were
also over the age of 60 it was becoming
obvious that it was becoming more and
more difficult to cover our classrooms
safely those are some of the points of
fact that we also shared with the
governor's office on March 17th governor
Kate brown issued another her first
executive order 2008 it extended the
school closure through April 28th
it also included five requirements for
school districts these are expectations
in order to continue receiving state
funding one that school districts would
work towards providing supplemental
education and learning supports that we
would maintain a continuity of providing
meals to students that there would be
supplemental services like child care
for first responders and in our
communities that we would provide some
non educational essential services as
well such as mental health services to
students and Families and then fifth
requirement that we would continue to
pay all of our school employees so we
can talk about our work in every one of
those five areas today we have complied
in all of those areas to step up
including making a first load of digital
content available making learning
packets available meal distribution
we have offered up a school for child
care for healthcare workers in the
Portland area and payroll has not paused
for our employees which is critical at
this time when so many others don't have
that same stability further on the
timeline March 23rd the governor issued
another executive order 20-12 it
mandated the closure of certain
businesses it prescribed social
distancing requirements through a stay
at home stay safe statewide initiative
this order also required new workplace
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protections where telework is not
possible for example when we provide
essential services to students and
families it was at that time that the
growing magnitude of LexA T of these
impacts related to Cove at 19 at that
time the PPS stood up its Emergency
Operations Center its AOC on March 17
generally that's saved for you know some
some pretty serious occasions this is
one of those certainly this EEOC the PPS
emergency operation center has been
working around the clock to tackle all
the issues that come up including the
educational supplements and the
essential services is defined in
observance with public health guidance
for health and safety it's also included
digesting the guidance that we have been
receiving along the way from the
governor's office the Department of Ed
and Health Authority so most recently on
our timeline 48 out less than 48 hours
ago Tuesday night we received guidance
from the Oregon Department of Education
regarding expectations for the
implementation of distance learning so
we'll also be sharing with you where we
are in the preparation and development
of more clear details to our families
about where we are with our school
leaders and our teachers who have
dedicated this week preparing getting
accustomed to many of the technological
tools and plans that they'll begin
introducing to students in the coming
week so as you might understand changing
a school districts delivery
in 48 hours is an impossible feat but I
can assure you our team has been working
round the clock in collaboration with
our teachers union to arrive at a
reasonable thoughtful approach and that
that works been going on for a while now
so you'll hear a little bit more about
that I'm gonna we're gonna I'm gonna
have staffs start with some of the more
operational items first just because
those those tend to sort of need to be
dealt with first and immediately and if
if I could have Claire gonna give a
little bit of an overview but I know
that we have a number of our Chiefs who
will speak to some of the elements there
and when I say operational this this
includes our custodial our maintenance
our nutrition services transportation
the childcare the online resources
partnerships with community and other
communications so if you want to say a
little bit more Claire to tee this up
for our CEO oh yes good evening
I'm so proud of the work that our
nutrition services and our audience and
our maintenance crews have done in this
past couple of weeks
they've been non-stop in getting meals
out to kids getting buildings scoured
and just you know disinfected all the
things that we need in Akko vyd virus
time but I'll go ahead and I'll turn it
over to Dan to talk about the custodial
crew hello good evening
yeah we've been able to make some good
progress in our operations and
maintenance areas over the last few
weeks our custodial crews have gone
through all of our sites and have done a
disinfecting clean of all of our sites
and when they go through every room they
actually post right on that room that
it's been clean and then they close it
and then if we have to go back into it
for any reason then we go back and we
clean that again all of our custodial
maintenance teams have completed closure
plans for out the course of this entire
closure we've also created safety plans
as well so all those are have been
developed have been reviewed and have
been issued with that
and I'll continue with nutrition
services on March 17th 15 meal sites
were open throughout the district for
food distribution for students and
families and as of today over 53,000
meals have been distributed to students
so thank you to every one of the
nutrition services staff who comes
Monday through Friday to prepare food
and get things out to our kids they
truly are an amazing bunch of people
that are coming together to feed our
kids and then we also have set up a
childcare at one of our elementary
schools rekey that is an oppression with
OHSU employees who are you know first
responders to the kovin 19 and this was
we got this set up within a couple of
days of the governor's order to provide
child care child care descent essential
health care workers and we also offered
sites to Providence Good Samaritan Good
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Sam and Legacy Emanuel and we're
prepared to open if needed and we've
been coordinating with the state and the
governor's office in terms of making
sure all this is there as we have the
most hospitals in the state this point
I'll turn it over to David for some
communications update Thank You Claire
good evening everyone
yeah it's with were communications we on
behalf of the whole district and then in
support of a number of functions and
groups at the district including those
you just heard about and those you'll
hear after me we've really tried more
than anything to keep our community
informed updated aware using a number of
different channels they even in normal
circumstances we know that one channel
or two won't reach everyone that is two
so we have sort of a mosaic approach and
just trying to do everything we can both
from a PPS standpoint and working with
partners out in the community and
government
getting amplification on social media
and with traditional media especially
for some of the really important things
where we need folks to be aware such as
sites of where those are and when they
are serving would be a really good
example there we have communicated
continually we've had something go out
every day for three weeks now really
since before the the first day of the
closure to families to staff to media
directly to the general public
we've got daily upset website and social
media updates we found messages from the
superintendent and other leaders we've
got a big message from the
superintendent this evening later this
evening that will include a video that
will accompany that and also an FAQ
document for our Homebase distance
learning rollout we've had messages to
specific audiences we've done signage
we've done logo work we've done a lot of
work in support of other districts we've
done work in support of Multnomah County
proper and M ESD we've had districts in
other parts of the state use our
language and especially our translations
and I know well this is important to the
superintendent it's important to you all
that we are the largest district in
Oregon and it's been really nice for us
to be able to provide things like
language and messaging and translation
for other districts often just by
sharing it with them and you know using
what they can use we have I think been
successful so far for the most part in
engaging media so that they are informed
when we have something to share but also
keeping them away from meal sites and
other distribution sites warehouses
things like that where they could be
disruptive and in fact even cause
concerns around social distancing cause
anxiety for families or for staff local
media has actually been very coop
so there's been a lot to do we know
there still is a lot to come but it's
challenging as times are right now
there's also a lot of important news to
share and actually a lot of good stories
to share and what we're gonna try to do
in the coming days is take some of what
we're doing and shifted more towards
shining a spotlight on the work we've
done some of that so far but really
shining a spotlight on the great work
you know with dance team Claire's me in
those groups so we're still going to do
what we have to do but we want to make
sure both from a good storytelling
simple and also from an engagement
standpoint not just in the community
with staff to staff an employee and
employee make everyone feel and this
time when we can't be together
physically think about what we can do to
make people feel connected to each other
into the day so we've been really busy
but we've been happy to be able to
support at this point we'd like Don
Wolfe our CIO to speak good evening
everyone I had to practice my tech
skills and onion from my phone because
I'm selling palms dialing in over my
computer so number of things to report
out tonight I hope everyone is well um
we are entering tomorrow is the fourth
and final day of our first round of
device distribution over the past couple
weeks we have planned and enacted a plan
to harvest we harvested just short of
six thousand devices out of our nine
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comprehensive high schools for
distribution in this first round as of
data close of business today we have
distributed 2,890 devices to our
students with another full day planned
for tomorrow next week or because the
staff that is rolling those out where
we'll sit down and we'll plan and figure
out where we're going to look at other
schools to meet the rest of the needs in
the district we didn't get all of them
we know there are still a lot of
students
that are out there that do not have
access to devices and we want to make
sure that throughout this entire process
that no students who needs a device will
will not have one so that's going to
take a little bit more effort because we
won't have the large schools with the
larger inventory of Chromebooks in hand
to be able to go to so we'll have to
visit more sites which means we're gonna
have to plan and coordinate with Frank's
team we want to be and dance team with
our custodial staff we want to be really
careful about how we do that and disturb
as few sites as possible to keep them
clean and whatnot so that work keeps
rolling we are working with Jonathan and
his team yeah before you move on can you
tell us a little bit more about your
survey and how you have a net assess who
needs devices and how confident you feel
about the way that we're getting that
information sure so in this first round
of device distribution we felt very
strong as the Nerds the the need to
react quickly and get as many devices
out there as as we could so we put up a
forum really quickly we worked with
David's team to try and communicate that
out and make sure the word was available
we've distributed paper forms to our
food distribution sites as well this
second round we're going much deeper we
had a little bit of time to get some
lessons learned from this get some
feedback from the community our
community outreach partners our resonate
partners Danny's been instrumental in
helping us formulate another plan on how
we use our outreach partners to make
sure that they're connecting with
families they're connecting with
communities and helping them complete
the form we've adjusted our policy on
how the forms can be completed who can
complete them for the family what
information we need so this time we can
really make sure we're reaching all of
our at-risk students and all of our
students that need that are
traditionally underserved hey Dan or
done side Don okay
this is Julia could you share what we
think is the current percentage of
students with access to devices and when
you're done with the distribution what
we think the remainder will be is
obviously distance learning without a
device is not gonna happen
so I made a prediction when we started
this that traditionally the digital
divide in most communities lands at
about 30% of the folks are on the wrong
side of that divide if we keep going at
the pace we're going and what I
anticipate we'll end up at about
somewhere between 12 and 15 thousand
devices is what I'm estimating at this
time which falls in line with that 30
percent
I have no baseline knowledge to work
from in terms of a complete survey that
was a saturation survey saying I do have
a device at home I don't have a device
at home Jonathan I have looked at older
census data that seemed pretty
inaccurate at the time where they were
talking about households that had
school-aged children and then there was
586 that had self-reported so not having
any great baseline data to work from I
we we won't know until we get on the
other side of this we also know we're
going to have these two main
distributions we also have what we're
going to call the third one which is
going to be the trickle effect where
there will be continued conversation and
kids will come through outreach members
folks from some of our outreach programs
will will contact us and we'll we'll
find ways to make sure that they get a
device as well what we're really trying
to spread the net on the second round to
make sure we don't lose any students so
this may seem obvious but wouldn't a
teacher say you've got twenty five kids
in your classroom as in three weeks ago
wouldn't we have an opportunity to have
the teachers provide feedback on you
know I've got ten kids who have access
and 15 who who don't and yeah gather it
by classroom basis or just because I
hate to think of 30
percent of our students like getting to
the other side because I think this is
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going to go on for a long time yeah so
one of our outreach communities when I
talk about our outreach communities
includes our building principals so
we've been in constant communication
with them they've been using them as a
point for their school community and
working with their building staff to
identify and figure out how they're
doing that so one of the other ways
along with our digital forum and along
with the paper forms that we're getting
in the hands of those folks is we've
provided a spreadsheet for each of those
building principals to use in their
community with their staff to get that
information of those students that they
know are at risk or that they've talked
to or that they continue to talk to on a
regular basis to check their need so
that they can provide us that
information that way as well I have a
question about that are we also working
with our community partners the sei is
that echos the Asian family centers and
some of those community-based
organizations to spread the word about
the survey yeah that's exactly what one
of the key points of the second round
and how we're approaching this is folks
like Daniel a Desna who has some of
those contacts Carina wolf Lauren a fast
Buffalo those people that have those
those ties and and access to those
networks
I'm daily communicating with them this
week and they're pushing information out
to them to try and gather those students
and figure out who they are
and and how they can access and how we
can use those community partners and our
racial equity partners to get collect
that information and either get it into
the form that's online and available and
again as of this afternoon or use one of
those spreadsheets to get us that
information so we don't leave any
students left behind in this process so
I got question about internet access
because if you can have the device but
if you don't have internet still out of
luck is this when you're surveying
around the need for devices are you also
asking about Internet
yes and how is that playing out so yes
one of the questions that we do ask is
if you have internet access at home and
if not are you interested in PBS
providing that bandwidth it's not coming
back at the same high rate as the need
for devices but we know the need is
there unfortunately right now when we
look at the landscape all of the schools
are clamoring for some of these devices
and the scarcity is is of the
availability of the resources is rearing
its ugly head right now of the current
7000 responses right now that we've had
for a device there have been just under
1700 that have said yes I need some help
with bandwidth so and that's just the
people that have filled out and had
access to the online form so we know
there's going to be great demand for
bandwidth it's one of those things as I
was starting to talk about working with
Jonathan and the fund and his Engagement
Team and partnering with Comcast to be
able to provide their Internet
Essentials program to families that
qualify which is typically low-income
housing free and reduced lunch there's a
number of criteria that families can
qualify and the fund seeking resources
to be able to pay for that for families
for six months for free on Comcast is
providing the first two months for free
and then the fund is looking to fund the
the other four months for that that that
will help up to and possibly a little
bit more
Jonathan can speak to how much if it
will go beyond a thousand event will
handle a thousand of those for those
people that can qualify a lot of
conversations with Comcast around that
they've they've loosened some of the
restrictions they've increased the
bandwidth that's available in that
service and so that's been a very good
partnership we were able to grab just
under eight hundred wireless hotspots or
just hot spots so we have seven and
hundred seven hundred ninety of those
but with the demand we're gonna have to
figure out how we prioritize those we
don't have our hands on those
the demand for those was high so they're
a little bit slow in getting to us I
went to look and to see if I could find
additional ones the day after I got to
790 and that day when I looked at the
different vendors that service our area
I was told yes we can provide a thousand
hot spots for you in July so that's
going to be a problem we're up against
one of the things that I was going to
talk about a little bit later in this
was we're putting forth and we're
getting ready to polish up at least a
section of a website where we're asking
01h 45m 00s
people to bridge the divide for our
students so a band-aid effort - if
you've got the ability to create a
separate wireless network on your home
router on your business router put it
out there and make it open make it
available we're asking the name it for
the students for student use in trying
to at least get enough people around our
community will have a map a place where
people can sign up and say I've done
this here's Luke there's online networks
that we're looking with other business
community partners in the state to push
that idea around the states because
we're not the only community that's
suffering from a lack of bandwidth and a
lack of access I've been talking with
CIOs all over our state and in
Washington we're all struggling to solve
the same problem which is how do you
provide access when when it's when it's
not there so we're trying everything we
can do we've got an ask - how do we
leverage some of the cares act fun - to
build the next solution to make wireless
access available I've got a conversation
with Cisco tomorrow to see I'm going to
send the school districts around the
country are doing drive-by wireless
access so how can you stand up wireless
access in a parking lot so at least a
student who has a car our family's
ability can drive into a parking lot get
some wire let's get the new resources
that may be available on the website and
then go back home and work on them from
there we're trying to be as creative as
we can to bridge that divide because
it's it's big and it's the biggest
problem that we're suffering from right
now so Don is the is the issue that
Comcast doesn't have the capability to
install it
or that we don't have the resources to
pay for it I I'm not quite I want to
make sure I understand your question
Julia is that why we're stopping at a
thousand families is that where you're
asking all right is it like that we have
to have like a Comcast technician come
in and install something or is it that
it's the cost and we don't have the
class yet there is still a cost so it's
$40 for the six month subscription and
Jonathan may want to chime in and speak
to this a little bit more - is it still
exactly what our limitations are it's
$40 per family that don't we sign up for
so that would be $40,000 right up front
therefore for those six months it does
require a commitment and a minimum
subscription level from Comcast
I don't know that there's a better way
to couch that other than part of the
problem is going to be getting families
to sign up there where Jonathan's team
is working very hard on building a
communications plan and information that
can be provided to folks but it's still
you still have to either call or go
online with Comcast go through the
application process provide them the
documentation that you do qualify get
their approval they will ship the gear
to your to your doorstep so you don't
have to wait for a technician to come
install it but you still do have to get
it and and get it working in your own
home so it seems like it's mainly a
financial issue and I guess if it's a
mainly a financial issue and that's
what's going to prevent students from
getting instruction it seems like not
synthetic entrees for but actually in
here because I appreciate all the
logistical details you're getting a
sense of that we've had to contend with
it's a it's an important key question
how can we get every one of our kids to
have the access both in device and an
internet connectivity the fact is
there's pre-existing equity gaps in
those act in that access there are
Wi-Fi deserts in the city of Portland
there are constellation of providers
that aren't exactly turning on their
antennas for free watch by for the next
60 days and so we're doing our best to
try to put mobile hotspots in
communities that have never had that
level that level of access I also want
to commend the team for spending their
Spring Break dozens of staff going into
our high schools and retrieving
thousands of laptops disinfecting every
single one asset managing every single
one of those and through an initial
survey getting that into the hands of
thousands of families who said you don't
have a device so that's been Herculean
and there's gonna be another round of
that we certainly appreciate working
with partners who can help identify
where there's still plenty of gaps but
you even if there were the resources
just as we talked with CTOs from around
the country that they're sort of
challenged with the same issues there
just isn't connectivity in some of our
more vulnerable communities and so you
know can a hotspot provide the kind of
downstream speed download to engage and
some of the learning that we want we
01h 50m 00s
would hope they have access to I don't
know are we going to be able to get to
every last student who really needs most
the benefit of the device we're gonna
try our best to try to narrow that gap a
digital gap that existed before this
crisis that is only amplifying these
inequities and we're only talking about
technology right now there are lots of
other inequities that we're trying to
break down at this time so you know we
can certainly talk more about the
technology the operational end of the
logistics there as we continue to talk
about the distance learning that we're
trying to set the stage for but one
thing is to make sure we have the
devices and others that we have our
professionals who are skilled in the
some of the tools they can use to be
students who hopefully have access but
but I Jonathan Garcia our chief
engagement officer if you could talk a
little bit about how tempting to bridge
these gap in partnership with
philanthropy and business just as a
multi-pronged effort to try to break
down
these access issues Jonathan yeah
definitely
Thank You superintending and good
evening school board uh so yeah so I
wanted to share just a quick update on
the work of our strategic partnerships
team and the fund for PBS is doing to
support our students and our families
and our broader system during this
crisis so so we are getting with the
board of directors for the fund for PBS
because we I think we truly believe that
we're uniquely positioned to respond to
the the emerging situation on behalf of
the district and and specifically really
around directing donations from caring
donors towards some of the areas of
greatest need what we have identified as
the three main area areas of focus when
it comes to engaging with the business
and philanthropic community
one is the the fund is doing its part to
address family insecurities we a
community-wide corona corona virus
relief fund effort to bring growth
needed resources to families impacted by
this crisis they end up in you know
these are small individual donations
that are coming in from across our city
across our state we have received a
little over $30,000 in the corona virus
relief fund and so right now we are
quickly trying to stand up a process to
to make sure that these dollars are able
to be distributed in a rapid-response
fashion to we're working with a as Don
indicated earlier we're working with him
to to enable the disc to enable distance
learning for students who lack access to
device and internet connectivity so so I
think what what is important to jump
into the that conversation we were just
having I think the the the work that Don
and I are doing are two are twofold
on one hand we're wanting to make sure
that any student who has internet
connectivity at home can get it through
Comcast Internet Essentials so we are
raising enough money to meet
then needed for up to six months so so I
you know so we've been in conversation
with a number of business and
philanthropic leaders around this this
need we know that our a lot of our
students our students are have housing
instability and so that is the second
prong approach that we're taking which
is the the conversation around mobile
hotspots right where students can take
those devices ever they may be so that's
the second area that that our efforts
are focused on and in the last lastly I
think we're at work we're focused Ricci
learning opportunities for students to
invest in their growth and their and in
their learning while we built on the
sense of connectedness with our and our
community in the world around them so
sir earlier this week I had the
opportunity to share with the with with
you the school board three one-page
proposals that we're using to share with
our philanthropic partners in there you
will see the list of urgent needs that
we are working to raise money for this
information can also will also be that
PBS's website for community members who
want to learn more so in fact III did
want to take a few seconds here to plug
our corona corona virus relief fund
online donate again these are dollars
that are gonna be dollars that are aimed
at students and their families as food
and of their financial concerns to
01h 55m 00s
continue to evolve my team is working
with others at PPS again to establish an
easy and inequitable criteria for how
these rapid response dollars will get
deployed and as soon as that information
becomes available we will make sure that
the school board know those that the
entire PPS community knows of how
families can access those dollars and
for neighbors that want to support our
community during this time we know that
there are a number of organizations that
they can support but we asked you know
if you are able to donate directly
our website at fun for pbs.org or you
can also text the word e 2 8 4 4 3 3 4 4
or 1 5 4 0 again that's on the website
it's as Stephanie Soudan and just
message to everybody it's fun and easy
like I said earlier we received we
received over 30,000 and hopefully
continue to receive more what I've been
most impressed I will say with during
this crisis is how me coming together to
support our community businesses have
also answered our call halls two weeks
ago we announced the partnership with
lyft
thanks to lift we have made available
write credits for families in need
so that they can visit the doctor pick
up food nutrition hubs or even go to the
grocery store as the superintendent
we'll be sharing a in his video message
later this evening I'm also happy to
share with you that that a tech company
doordash has partnered with us as well
in coordination with PBS staff we're
working to begin delivering meals and
other learning materials to students
that are at high risk of getting sick or
students who have physical mobility
issues that prevent them from visiting
one of our 15 pickup's sites and then
lastly like done and we talked about
we're working to provide free internet
access to any and I mean any family in
PBS who needs it for the six months for
the next six months and so as I wrap up
I just want to take this in every donor
who has stepped up for our students
during this time I also want to send my
appreciation to the number of friends
and and our business partners who are
working hard and digging deep to the
poorer communities during this crisis
thank you really thank you thank you
thank you thank you I will for the
school board via email in person I know
we have scheduled calls one-on-one calls
with all of you and I'm always a phone
call away and as always I'm open to
answering any questions
so that's sort of the first tap here on
the lot of the operational aspects of
this crisis we've been confronting and
and gearing up for we want to spend the
second half of our briefing talking
about the academic components the
continuity of learning that we're trying
to remain focused on I mentioned at the
onset that we just received a Department
of Ed guidance a couple nights ago and
which is sort of outlines these
expectations which superintendents
around the state are working with their
teams to make meaning of and frankly to
see how we operationalize to to making a
lot of those expectations true
so we're cross walking work that we had
anticipated would be part of our company
of learning plan
so we're cross walking our emerging
plans with that guidance we have been
spending this week working with our
principal teachers as they prepare for a
student home based learning and here's
another acronym for everybody PPS HD
home based distance learning so I'm
gonna invite our deputy superintendent
for instruction school communities dr.
Craig Cuellar to sort of be the leadoff
batter for the team and talk about the
various aspects that are going into the
planning for for distance learning great
Thank You superintendent really
appreciate it good evening board it's
great to see everybody and I just want
to first start off by saying you know
thank you to all of the departments that
you had the opportunity to hear from
leading up to the conversation around
teaching and learning if it wasn't for
Jonathan's team and for Don's team Dan's
Clair's and David Royce we would have we
would be in the place that we're at
right now to be positioned to do
incredible work for children I do want
to first and start off by saying that
the instruction of school
beauty's team has been working
02h 00m 00s
feverishly around the clock for the last
five weeks or so to be able to lift a
virtual learning platform in such a
short amount of time is truly a
Herculean effort from the entire team
and it has taken every single individual
from multiple departments to be able to
bring this to fruition I also want to
start off by saying that there is no
blueprint for this I was on a conference
call this morning from several of my
colleagues other deputies from around
the country and other systems like PPS
are equally in the same place some have
different challenges that we do a lot
are very similar and and being able to
have the opportunity to brainstorm
around ways that you know we could you
know we could potentially position
ourselves to to be in the lead to do
this work I know the superintendent gave
a little background around the the
distance for all a guidance that came
from the Oregon Department of Ed which
is giving us a timeline of April 13th to
be able to lift off our virtual learning
platform the team has already worked on
a timeline and a plan that already put
us about a week and a half ahead of what
the timeline was by the OD e and so the
team has already worked to position
ourselves in planning through April 29th
but also ultimately planning for the
unknown which could potentially be
longer and we've also planned for that
as well I want the board to know that
virtual learning is not a replacement
for the traditional classroom you can't
replace the the classroom environment
where you are with your peers and you
have the face-to-face interaction with
your teacher and and and that's
not what we are touting the virtual
learning platform to be it is absolutely
a supplementary learning platform that
we are hoping that will continue to
engage children but most importantly
provide continuity of those
relationships between educators and
students on so that continues through
this time of need I want to make sure
that that we understand that it's more
than just learning you know we have a
lot of children and adults at the same
time that are experiencing trauma and
stress you know during this health
crisis and we're really cognizant about
that so when we talk about virtual
learning we're also talking about full
child wraparound supports for kids and
what does that look like during this
time of need how are we being cognizant
of what of the SEL supports that we're
providing how are we making frequent
touch points for students to continue to
have access to their counselors social
workers their administrators and so I
just want us to understand that it's not
just the virtual platform that we're
lifting purely for teaching and learning
as it absolutely is an important aspect
of this work but we are also being
extremely deliberate and how we're
infusing our SEL and our wraparound
approaches to make sure that our
children are taken care of not just
academically but also socially
emotionally which is so critically
important right now during this crisis
so with that being said I'm gonna have
Brenda that's going to lead in and talk
about the importance of the SEL work and
how we are infusing that into our our
virtual learning plan and then Brenda is
going to open it up for both dr.
Valentino and dr. Byrd to talk about
specifically professional development
for teachers and what is going to be the
instructional expectation for our
students so Miss martynuk without
further ado thank you good
named superintendent and good evening
board hopefully you guys can hear me
okay Brenda Martinek I'm the chief of
Student Support Services and I have been
involved in the EEOC and have been
standing it up as the co-lead with Molly
Emmons we have been working around the
clock to make sure that everything goes
as smoothly as possible and that we're
problem-solving things at a moment's
notice and really working together as a
02h 05m 00s
team to problem solve together and I
can't thank our EOC core team enough
they have been amazing they've been
instrumental to the work moving forward
and its really been a time that we have
come together as a district and as a
leadership team to really put what
matters most in in the forefront and in
the center of all of our discussions so
I really want to tell the board how how
successful that has been so I am talking
tonight about the SEL the
social-emotional learning I want to
first talk about our mental health
supports so as we started with this the
first day that students were off we
assembled our mental health contracted
providers made sure that they were
talking with their students continuing
with their caseloads and providing
virtual therapy sessions and then
connections so that was the very first
thing that we did we also made sure that
counselors and our mental health
therapists had all of the links
virtually for suicide ideations student
threat assessments sexual incident
issues so that we would continue to be
able to help support those really
critical services the next thing that we
did is we made sure that all of our meal
sites had mental health supports or
mental health access so that as families
came up we were able to provide them
with resources on the table translated
in all of our languages that we support
and just a person that they could
connect with and check in it wasn't
therapy but it was a check in so that we
can make sure that we're just checking
in and making sure people are ok what we
did this week is we have been developing
our social emotional learning curriculum
and trainings
additionally there are some specific
policies that we needed to make sure
that staff were aware of and so we also
developed professional development in
accordance with our professional conduct
policy
title 9 expectations and digital
citizenship so we are continuing to do
that we're also looking at 504 plans for
students and special education and how
we're going to be able to accommodate
students with special needs in regards
to our SEL this week we did provide a
two-day training for all staff to be
able to learn a little bit more about
social-emotional learning how that was
going to impact themselves and their
students virtually and so now we have
been developing weekly 20-minute lessons
and then five-minute check-ins for
teachers to be able to do with their
students the other thing that we've been
working with with Dawn is to get access
to phone services through remind so that
counselors and staff can make sure that
they can actually have that personal
connection with students and with
families so that we can continue to
provide supports and resources and just
a helpful and caring listening ear I
want to give kudos to our translation
department because they have been
outstanding through through the past
couple weeks working around the clock to
make sure that all of the credit
call information that we are providing
to students and families is translated
they have done a remarkable job so I
just want to give them kudos for that
and then the biggest thing that Shawn
and Luis and I have been doing is making
sure that we continue with that
alignment with student support services
teaching and learning and the office of
schools and so that has been a continued
alignment and effort and so we have
started to develop a teacher of
guidelines and expectations we have
worked with Shawn to help communicate
with principals and help support staff
in the many needs that they have had and
so I want to talk a little bit about
that alignment which is regards to our
teacher expectations and our guidelines
we're really combining the SEL work
along with the academic instruction
because we know that these times are
02h 10m 00s
really emotionally stressful and
traumatic for families and students so
we want to make sure that we have that
caring touch right alongside the
academic instruction because instruction
is crucial it is the most important
thing that we can do and we just need to
do that with a soft and caring touch so
with that I am going to turn it over to
Shawn so that he can talk a little bit
about schools thank you good evening
everyone Sean Burke chief of schools so
as Brenda said we've all been working
together to ensure that that principals
and teachers understand expectations so
of them I've been working with PE
leadership we've been having many
collaborative conversations about how to
best roll this out giving flexibility to
both teachers and students as we know
that people are dealing with a lot but
we also know that we need to
I'm sure that our kids are getting what
they need in order to graduate from high
school and also the for younger students
to have some routines and some someone's
of normalcy in their life well we have a
couple of big decision points that we're
waiting on and primarily from the OT for
graduation requirement but we have some
different plans in place in terms of
quarter three grades I just want to talk
about that for a minute that we have
decided that we will extend the marking
period so that students students who
left school on March 13th they had about
two weeks left of the grade it's
supposed to close April sixth but we're
gonna you know go ahead and extend that
for those students who needed to need to
improve their grade in schools on for I
swear now you will have an opportunity
to work with their teacher to to turn in
work or to prove math to demonstrate
mastery of concepts well we've been very
clear about what schools is that it
cannot hurt student it can only help us
students grade and we know that some
students are not gonna have access to
devices yet so the you know no student
will will receive a failing grade at
this time for quarter three they will be
either be able to catch up or they'll be
able to be given an incomplete grade and
be able to finish that work working with
their teachers so we're maximizing
flexibility for students and as well as
for teachers we also talked with Katie
about expectations for learning so we
know a lot of we don't want we don't
think students can sit in front of the
computer screen for seven hours a day
nor we want them to so there'll be some
activities there's some expectations for
check-ins with students over time over
each week so there'll be some
asynchronous learning activities
available as well as some synchronous
check-ins with students and then
there'll be some time when students are
doing some independent work but it's
very clear that and the Phe is
absolutely in agreement with us that
every teacher needs to be checking with
their students that looks different in
elementary school that secondary schools
so within secondary schools they're sort
of dividing up the caseloads and
being creative about how they're working
with students because of the number of
students they have so you know the
schools are being flexible about how
they're meeting the needs of students
elementary schools that they generally
the same they're self-contained
classrooms so they have small groups of
students to work with so that's what
we've been working on we are waiting for
again the guidance from OTE about
graduation requirements and that will
determine how we proceed with quarter
four and in terms of grading for high
school or not grading for high school we
have talked to elementary principals
about progress monitoring because it
isn't the ODA guidance says we need to
monitor progress that means a lot of
that's that can be interpreted lots of
ways so we don't want to disadvantaged
students who are unable to access the
technology and unable to access the help
of a teacher regularly so we're going to
make sure that we're doing some informal
assessments and those kinds of things to
monitor progress and so math has been
working with Luis Valentino's office who
has put a whole lot of materials for
teachers to use so I'll turn it over to
him to let him talk about the work that
they're doing
Thank You members this week were in the
middle of what has culminated extensive
preparation and work from various
individuals and departments but I want
specifically acknowledge the directors
of the office of teaching learning for
for the work that they've been doing
02h 15m 00s
over several weeks working cultures in
our days and the supports that they
receive from members of their team and
so that work that they've been working
on as you can already know and our
understanding even at a deeper level now
was and it has been because very rapidly
shifting from one modality of teaching
and so what we have to do it first was
to actually build infrastructure to a
lot for that habit and that
infrastructure was to ensure that one
that we had the online capacity up to
teach online and second that we had the
resources necessary to make that happen
and so as Darla and his team were
working on devices and is working out
that on broadband and bandwidth one
thing that we needed to focus on was how
to ensure that our teachers were
prepared to teach in a different way and
so the team rallied around in creating a
Phase II Men process and phase one was
really about providing students with the
application and the platform that they
might be familiar with already so that
they could begin to do the work and so
Kevin crunch and his team actually stood
that up a couple of days after we went
on on on the ostensibly so that online
for two weeks which would be incredible
that the expectations that were but with
the changes in OD e guidelines we've had
to adjust accordingly but the plan has
been to set clear expectations that
continuation of learning what would be
the primary focus in in the academic
side of the house and so the team began
to develop content immediately that to
be used on online platforms and be
available to teachers and administrators
for the teaching and learning experience
once we got to that part phase - and so
how are we going to prepare the teachers
and so we have focused on using to teach
and learning platforms and run
curriculum management platform we're
using seesaw for our early grades and
Google classroom for the upper grades
there are also additional
being used for specific programming and
so canvas it also beans but primarily
the first two I mentioned are the ones
being used by our will be used by our
teachers this week they have been
spending time learning how to how to
access and use them so there are online
professional development modules that
they can actually access to become
familiar with them and begin to get
comfortable and how we're going to use
them at the same time there is onion
support as well as college support for
those teachers who need additional
guidance and support on how to access
and use them beginning Monday April 6 we
will have a slow rollout of the teaching
and learning part of this of second
things and so to be possible where
teachers can actually begin to contact
students begin to download content they
will begin the the teaching and learning
process the OD has formalized that staff
and for April 13th however people who've
already had so many teachers who have
begun this work we are still moving
forward with the week of April 6 as an
instructional week however though that
we will also use the troubleshoot to
complete the distribution of any any
devices the provision of broadband so
that by April 13th we will have better
capacity to truly implement the home
based learning initiative so that at
least most of our students will have
access to that there will be ongoing
professional development and support for
our teachers online as as well as help
them to make sure that we consume to
provide within in order to ensure the
implementation of that the the
the support is aligned with the
02h 20m 00s
expectations and the expectations are
aligned with OTE guidelines as well as
the abuse made with with the KT to
ensure that we provide necessary
flexibility for our teachers and our
students to access the contents thing
who apply the practices they can to
ensure that our students are continuing
to show progress towards even here and
that and so our planning is to work to
into June and these of course would be
returning early well fantastic we
returned earlier but the goal and the
plan is to plan for for online and
learning culture yes this is any family
they're different and every teacher
circumstances are different but what
about can you talk a little bit about
expectations of consistencies between
classrooms even within a given school
like is there an expectation that grade
level teachers are approaching things in
the same way or system-wide is there an
expectation so yes there is there is the
hope and the expectation that we
maintain as much alignment and coherence
while they are working in the totally
different environments and one way to do
that is to provide the content
essentially and so you Justine applets
our curriculum management system it will
be up and they happen already uploading
the
the content onto those platforms and so
teachers will retrieve them and with
that that does and whether a third grade
teacher fifth grade teacher anywhere in
the district that then content will be
will be the same and so that will be
available to every teacher and so that
allows for some internal coherence to
remain while they're working more
independently than they would have in
the past in addition to that in working
with Sean
there are administrator expectations
right that principals can carry out
during this time and part of that is to
create some consistency in how they come
together for professional developments
through PLC's and staff meetings cetera
that will allow for those conversations
to take place and so in addition to
teacher expectations there are there is
a development of administrator that
expectations that help to provide some
of that internal programs that aligns
the conversations that took place prior
to having to go online and that will
continue using you know platforms like
Google hangout for teachers to come
together to plan together to have
conversations so that there is there is
that the other the other the other part
that which we agreed would not be a
viable option was to secure specific
time slots during the course of the day
on as much as we felt that that would
help parents but given the the context
of how teachers lives right and student
slides at the distribution
this is within the family that we could
not hold teachers to specific times of
day however when we are having made a
recommendation to the superintendent is
the amount of 10 per day that teachers
would spend in on time on task let's say
and then time for professional
development and time to come together -
and we will continue to provide
resources and support to ensure that
internal parents that need to have to
ensure that we move students
collectively if I could just
we are expecting principals to hold
faculty meetings weekly so they'll have
a chance to meet with their teachers and
study expectations that started this
week and we're also expecting teachers
to meet and with their teams to plan so
there are definitely flexible options
for teachers but we do want to make sure
that there's a consistent experience for
children even though we you know as much
02h 25m 00s
as there can be we know that devices are
still being rolled out but we are trying
to really create a sense of normalcy
among faculty members so that's why we
want to continue with our professional
development that that we would normally
have an a staff meeting as well as as
time for teachers to plan together so
the experience for children is
consistent on a given first grade team
or third grade team in a school chair so
I think at this point it might be good
to two plus here you've heard from
snap-on
a lot of the operational and now the
academic work at the school side I want
to make sure that the board has an
opportunity to ask questions it really
has been a remarkable collective effort
not just from the cabinet level staff
that you see on the screen but the teams
behind them and I also want to do a
shout out to educators and Cortland
Association of teachers because this
only works if we try to pull it off in
partnership and I think we've tried to
be clear that particularly in this
coming week that we really try to
re-establish those
connections and engagement with our
students and so well this week's been
focused on coming together as a faculty
learning how some of these educational
technology tools can be helpful what we
want most is for our students to
remember they're part of the community
I'm going to turn it over to the chair
to moderate questions but I would like
to highlight just take another minute to
hear from Danny ledesma because I do
think and I think record the pass was
approaching some of some of this there's
some inherent equity issues in this work
you know I said this before they were
pre-existing they're only getting
amplified during this time and after
Danny speaks we also have our regional
superintendents on the line here so
they're working closely with our
principals if you're looking for that on
the ground perspective about how the
field is also you know really working
hard to do to do right the kids they're
also available to speak to that as well
but Danny do you want to say a word
before our directors pose their
questions I say that in addition to all
the good work that the instructional
team is doing we have our partners who
are really interested and have continued
to sort of like engage the students that
they're working with I think it's really
important as we move through as we move
through this crisis that we you know we
continue to think about how how our
students of color are disproportionately
impacted not only by the changes in the
instructional model but also just health
outcomes mental health outcomes trauma
all of those things that we're talking
about we need to still sort of hold
tight to our to our aspirations where
I'm really wanting to focus in on our
students of color so I've been really
inspired by our partners that we
contract with that are culturally
specific we ask them to sort of revise
their scope of work given how it's
changing over because of remote working
and folks have come back
and have been really utilizing their
relationships and you can really see how
the relationships that they've
established with students and families
are coming through with the remote
learning so I've talked with several of
our providers we have one provider who
held a sort of like townhall with
african-american community members and
sort of you know went through all of the
different different resources that are
online for parents and community and
family members to be able to work with
students we've had a lot of our larger
organizations who are shifting they're
away from group work into more personal
connections with students keeping that
up we have a lot of collaboration that's
happening with our providers and
administrators and so it's been really
inspiring to see that work carry on
they are also starting to to start to
think about what are online resources
and professional development that they
can offer so one of our partners is
offering a series of sort of like
lunchtime learning where it's sort of
like you know how to take care how to
stay connected in these times so it's
it's been really really good and I think
that the more me the more we sort of
work to cultivate a culture that's about
collaboration that's about really sort
of standing tall standing shoulder to
shoulder with one another and being
continuing to be vigilant about the
disparities that our students of color
face I think that will be you know we'll
be in good in a good way so more to come
02h 30m 00s
Thank You Danny for that important
connective tissue with our
community-based partners we had three
aspects to this briefing tonight we're
hoping to cover one our initial sort of
response to this crisis our work today
to prepare for distance learning and I
know we also are forecasting an
inevitable economic impact that is
likely to affect school districts in
Oregon will will take on that third part
but you know but I thought it'd be
important to pause here and take
director's questions
yeah I think Danny you make a really
good point with the change in the
guidance that came out this week I think
there's a lot of concern that the those
new or revised expectations really
exacerbate our ability or inability to
differentiate for our students and
there's a lot of worry that with
expectations of individualized you know
meeting individualized need without the
resources that our most vulnerable
students will only grow further behind
and that those with the resources will
be able to easily you know access online
platforms so I think this is this is
really a problematic area particularly
expectations around monitoring student
progress we know that our students are
going to have very different ability and
circumstances to to engage with their
learning and it's not just a question of
how much the adults care or how much the
adults seek to engage all their students
there are many more many more factors
than that so this is this is Julia I've
got a question on this on the academic
side and I want to thank all the
district staff we're really standing up
the meals the custodial work child care
for the essential health care workers
didn't need the devices setting up the
fund I think that in short order really
set us up for the next phase and
unfortunately I think it's a phase
that's going to last through the end of
the school year and potentially into
next fall oh so it's with that context
that I'm some of these questions I'm
going to ask that I don't think it's a
we're five weeks and we're in recovery
but that will have sort of an ongoing
kovat response potentially
re-importation you'll go away the three
important well
with the deep recession so just keeping
that in mind at the like that o de made
a shift in their most recent guidance
they issued on Monday from supplement
education to distance learning for all
and then their guidance they one of the
things is you know each student has
access to a license to register through
telephone writing electronic or online
means each sessom day so we're looking
at this as it's not for a five-week
period but potentially you know eight to
ten months I'm wondering from staff in
order to meet this guidance and actually
also looks like provide credits for high
school students you know keep them on
their path to graduation what is it that
we need to do what fundamental shifts do
we need to make in terms of budget so we
were planning for a traditional school
year we're now not going to have one
what sort of budgetary resources do we
need to shift and or personnel in order
to be able to sort of meet the
instructional needs of our students or
what may be a very extended time period
hi it's Craig and I'm gonna go ahead and
I'll partner with Claire on the priority
and the budgetary ask I do want to just
echo something if you did mention to
start off with is it something that I
wanted to make sure that that was
definitely said was I wanted to
definitely give out just a profound
appreciation and kudos you know to the
teaching and learning team and you know
to the Student Support Services team and
the school performance team for working
around the clock to make this happen I
just want to make sure that that they
know that they're appreciated a lot of a
lot of the team members as you heard the
superintendent say earlier a lot of us
or went our Spring Break did not have a
spring break a lot of the teams were in
the warehouses packing
02h 35m 00s
arts kits and materials and resources
putting together curricular resources
and packets actually you know shuffling
curricular resources out to the
nutritional hub sites it truly a full
wraparound effort by the entire team I
just want to say thank you to that to
answer your question and we there is
still a lot of guidance that we are
still waiting on the team has a really
good job putting together a blueprint
for what's going to lead us through an
extension of closure and like I said
director brim Edwards earlier is that we
planned what we planned for the virtual
learning platform to take us through the
29th of April but we also planned in the
event that the the closure is extended
beyond April 29th and and we do have a
rough blueprint for what that looks like
a lot of the things that we are we are
putting together that David David Roy
touched on earlier was that we were
going to send out to families a FAQ
guide that was that was kind of actually
that's going to go over some of the
questions that what you're asking
specific to around communication what is
our communication platform that we are
going to use for students to make sure
that there is connection for students to
teachers and to counselors and to
administrators and and we do have a
platform that we're working on that
Brenda and Dawn have been partnering to
be able to push through a communication
platform that we're hoping to release
really soon I can let Donna Brenda talk
a little bit about that and and so in
terms of the learning plan from a
priority standpoint that is the priority
I think the team has worked together to
push together during this crisis to
where the priority is everything that is
wrapping around how we're cleaning and
sanitizing our building
how we're staffing all of our meal sites
how are ensuring that we're feeding
children and families on how we're
making sure that children are cared for
that we're making sure that the learning
platform is is going to be up and lifted
for all of our students and teachers and
community that will always be the
priority at this time I will I do want
to open that up a little bit for Claire
as I know that this is also a little bit
of a segue into the budgetary
conversation and so I'm Claire can talk
a little bit around some of the steps
that we've already made to prioritize
this from a financial standpoint
Thank You Craig
so I'll go ahead and start in on the
budget impacts and service implications
the impact of the pandemic to our budget
and service levels is expected to be
similar to the Great Recession of 2008
it may be it's coming on a little
quicker than the other and you know my
we need to prepare for weather it could
be a really a long-term or it could be a
quick rebound so we need to plan for
both we have some potential federal and
state relief coming and also some
reductions from at the state level while
Congress approved a two trillion federal
stimulus package and we expect the
governor and Oregon letter to respond
accordingly it is still very unclear
what the total fiscal impact will be as
a result of the economy's downturn we
expect that significant budget
reductions are imminent and are working
with our district colleagues and state
partners to understand the exact
magnitude in addition you can anticipate
it cuts in the state school fund we've
been told that pole fleming of si a the
student investment act which is
currently 39 million to us is very
unlikely the next state revenue forecast
is scheduled for May 20th with an
advanced preview to the legislature
legislature scheduled for April 28 at
this time we're recommending
that previously approved milestones and
decisions included in the budget
calendar be delayed to allow until we
are in receipt of this information so as
we look at reduction scenarios to be
prudent in our 2021 budget planning
we're estimating budget reduction
scenarios ranging from four to nine
percent of the district's budget the
largest of which could total up to sixty
million not including potential cuts for
the SAA funding and also not including
02h 40m 00s
federal stimulus in so the spending and
hiring freezes we've implemented over
the past week we've implemented spending
and hiring freezes through the end of
the fiscal year for June through June
30th 2020 and into school year 2021 with
limited exceptions
we've also restricted district sponsored
travel and non-essential professional
development for December 31st in terms
of we also have a bond sale for our
capital programs that was supposed to it
was scheduled for this morning but with
the volatility of the market over the
last couple of days we delayed the sales
we'll be looking on a day-by-day basis
to find the right time to sell we have
plenty of time to complete the sales but
we will continue to monitor the market
with our financial adviser or our
underwriter and our bond Council we're
also experiencing an unusual investment
market our April 7th meeting we will ask
you to temporarily as a board to waive a
portion of the investment policy for 120
days currently if we were to invest in
US Treasury instruments we would not
earn interest and would lose money on
the investments this displays for our
funds right now are in our banks and our
US banks and our policy currently
restricts this to 10% and we would like
to expand that percentage on a temporary
basis until the investment market
settles so watch for that coming in your
packet for next Tuesday's meeting in
terms of a budget calendar we need we
were planning on bringing a revised one
to you on April 7th at this point
time we want to hold off until we have a
better understanding of when the
governor will hold the special session
of the legislature and more about the
timing of the economic forecast
information coming from the state it's
likely we'll have an abbreviated virtual
budget process this year so it'll be
something new and I'll be working with
board leadership to make and make sure
that we have never an adopted budget by
June 30th as required by law so at this
point I would like to turn it back to
Guadalupe at Guerrero our superintendent
for any further comments Thank You
Claire so the impact of course is not
just on our community from the health
and safety point of view it is important
to start foreshadowing the economic
impact this will have on our school
district you heard about some of the
immediate measures that we're taking to
preserve precious resources we think
we're going to need to try to fill a
pretty significant budget gap in the
coming school year and there's going to
need to be a lot more conversation
obviously especially as we would
typically be in our budget development
process right now so again this is
another area where it's hard to proceed
without additional informations at the
state level coming to school districts
it's the same challenge that our
colleagues are having in other school
districts so chair it's we're here to
take their questions on any and all the
above topics we've covered tonight I
appreciate everybody's patience and
adaptability these last couple of weeks
and as we proceed forward it will be
perfect
the trust that our educators and we will
keep our kids our students Apple Center
in the middle of all of this this is
Rita can I step in here can I ask a
couple things
um so in no particular order okay I have
a few questions let me take the probably
easiest one first is it probably
directed at Brenda can you talk a bit
about any mental health or emotional
support resources that are going to be
available to teachers and other staff
during all this hi Rita hi yes so we
have a number of different mental health
links and resources for students and for
staff and for families what we've done
is we have continued to provide those
resources on our website through emails
and in our teacher guidelines and
expectations we will also have a number
of links available they also have access
to EAP and I know that EAP is providing
02h 45m 00s
counseling services virtually now so
that is another area that teachers
Africa can also access channel health
resources so we're really trying to make
sure that we're available for staff
James Loveland and Amy Rona have done as
usual a phenomenal job of making sure
that they are available 24 hours a day
seven days a week to support principals
staff teachers nutrition workers whoever
calls them they provide that support at
a moment's notice so so we are there to
support anybody who needs us okay
and put a broadening out from from this
I don't quite know I'll put this um I
think this I think we all need to
recognize and acknowledge in our
planning that our entire society is
being traumatized
even as we speak and we're just at the
beginning of this this is going to get
way worse before it gets any better and
I think it's important that we
acknowledge that we have to have
realistic expectations about the kind of
learning and the kind of learning that
can happen in an environment where
everybody is under enormous stress so I
guess I mean I appreciated what Craig
was saying early on about how we're
looking after the well-being and safety
of kids and for my money that is
absolute top priority because I think I
mean the people I have talked to and you
know I'm certainly experiencing it
myself this is tough this is this is
something we have not experienced as a
country in a hundred years
and we are not prepared in any way to
either in terms of the technology or the
social supports to kind of weather this
without great strain and stress for
everybody so I'm not sure there's a
question in there but I guess I I think
it's important that we as a district be
very clear with with parents and
students about what is a reasonable
expectation for the kind of learning
experience that is going to be possible
during this during this crisis Rita I'd
like to add to what you just said I'm
not sure if that was the question but in
terms of reasonable expectations I think
it's worth to
guessing whether it makes sense to have
continued dialogue with OTE because in
the new guidelines there's clearly more
of an expectation that this is business
as usual just in a different modality
and I think if we're really being honest
with ourselves especially around the
issue of differentiation that's it's
getting difficult if not impossible to
serve all of our students equitably
there's a difference between putting
supplemental instruction forward and
providing the resources that teachers
and families need and you know making it
clear to educators that we expect them
to be available to their students to a
certain degree there's a difference
between that and the very clear mandate
that every single individuals students
progress will be monitored and recorded
and supported I want to jump in on that
too I really appreciate you Rita and Amy
bringing that up and I also want to give
my deep appreciation for the senior
leadership team that has missed out on a
spring break I'm sure it wasn't I'm just
missing out on spring break and putting
in the hard task of trying to solve
these unprecedented problems I feel like
we should also have a dialogue about
pushing back a little bit to OTE
02h 50m 00s
that the guidelines that they've they've
published are are rigid and are not
realistic especially given the fact that
you know we have teachers that have kids
at home and having this learning time in
front of the computer is is I'd say we
need less of that not more I wanted to
ask Jonathan if we thought about working
with next-door in terms of getting these
getting getting neighbors to open up
their networks I've worked with them in
the past they've been very amenable
to working with me we give them an
opportunity to do something positive for
a change
no matter what you say about the
neighbors on next door at least sit it's
a venue for getting information out I
wanted to share that every low-income
housing multifamily housing building in
Portland is eligible for Comcast
Internet Essentials and those buildings
the individuals and families and those
things should not have to go through a
screening process if the building is
considered low income that is people
that are earning 60% or less of the area
median income there the entire building
is eligible for the Internet Essentials
and finally I think we have an
opportunity right now to not only
provide pushback to OTE but to rethink
how how we build resilience within our
communities it doesn't matter if we have
a huge earthquake how much water we have
stored up but it will all note it will
matter if we know our neighbors and this
might be the opportunity to slow down
and to really support our vulnerable
families in the best way we can
communicate with our families and and
and lighten up on the on the
requirements to you know have this very
prescriptive learning environment I
don't think that that's a lot of
learning gonna happen when when our
families are under stress and really I'm
really concerned about the kids that are
experience great stress and and and
won't be able to fully get the benefit
of any educational tools we roll out so
I want a second the suggestions to push
back on OTE looking through their their
guidance it just seemed to me to be
highly theoretical and and very little
acknowledgement of where we are in any
district never mind in PBS
and and yes I don't think it is some of
their expectations about how much time
kids are going to be sitting in front of
a computer I think our are unrealistic
and it expects I think a great deal of
direct instruction by parents which is
unrealistic I think on many many levels
so I would endorse us using whatever
leverage we have to get OTE to
reconsider some of the some of the
expectations - this is Julia and I guess
I would want to say I think that the OD
expectations are in a framework and I
think we can um agreement was in
agreement with some of the comments like
the parents serving as tutors which most
of them are not equipped to do or
provide that I also think though it's
like the guidance is thinking of this
isn't going to be a short-term issue for
our community it's going to have a very
long tail and that we in the short-term
yep yes we need to care for our students
and also figure out what they need from
an instructional standpoint and how we
can best support them and just
unprecedented times because you know you
have students who if there'll be plenty
of parents who are able to help their
their students individually because they
have other resources but that if we
don't you know attack the challenge I
think that we've been given both to
support our students in in the with
their very most basic needs but also if
the public school system doesn't try and
move
02h 55m 00s
of all forward on the instructional side
a lot of our students aren't going to
have other options and so I view it as
more them you know putting out a
challenge and not because they want to
torment us or you know put out mandates
but I think the realization that we're
gonna have a different normal for a long
period of time and the students who are
going to be most left behind are those
who you know don't have the resources so
you know to challenge us to you know try
and try and do our best and to you know
figure out how we can provide
instruction in different in different
ways so I think we should be careful on
how we we push back because I don't
think their intent is to do something
you know to the districts or you know
give us an impossible task I think
they're looking at how do we you know
operate in this new normal and here's
here's our best thinking about having to
do it I mean they're also providing you
know full full funding state school
funding which I think that is it's not
like if you can't do something we're not
gonna give you resources but really like
trying to lay out a challenge and if we
if we can think of a better way to do it
then we should challenge them but I
don't think we can say like we just
don't like here the way that you've you
know set set it out I think we should
try and stretch ourselves and try and
find different way of working because I
I do believe this is going to go into
next school year so um can can I just
can I just comment on that at the moment
according to the the latest executive
order from the governor we're scheduled
to be back in session on April 29th if
they are contemplating not having that
as the opening date then they need to be
telling school districts and parents and
I don't know my expectation is that we
will not be able to come back sighs
April 29
and it seems to me that with every
passing day we're losing an opportunity
to get out in front of this so I would
encourage Cody II and the governor's
office to to make an actual decision and
announce it so that we can all
understand what it is that we're
actually looking at for the foreseeable
future the the other thing that I would
say is there seems to be an expectation
that just shifting to a different
service delivery model moving from an
in-person classroom to online teaching
is is a relatively easy thing and from
my personal experience I can tell you it
is not it is a whole other animal and we
are going to be asking teachers to
completely change the way they approach
every aspect aspect of their job and
we're trying to give them a little bit
of professional development ahead of it
but you know as good as the professional
development Mady maybe two days worth of
training and online teaching is not
gonna make teachers it's not gonna make
any teacher a adept at the task and I
think we just need to be upfront about
that this is not going to be an easy
transition for teachers or for students
and and I think I understand the the
aspirational goal for OD e and I also
understand that we may well have to be
thinking about this is a much longer
term phenomenon than then we're
currently thinking about it but but I
think we also have to be realistic and I
would encourage us to encourage OD e to
do that I think
redialing extending people grace you
know and the process is that were all
like for students yeah at somebody at
work who's transitioned
you know around five weeks into like not
having left my house twice that yeah
it's like it's a totally different way
of working and I think we all need to
extend everybody you know our students
our teachers Grace and they're all
trying new things and I think that's
that's part of it but if we if we don't
sort of jump in and find out how we
start operating in a new environment I
and we wait I figure I fear that we're
gonna be waiting for a long time I think
we've heard tonight that you know we
03h 00m 00s
have jumped in and we as a district have
developed resources ahead of the game
and ahead of guidance with OD e but
before before we move on and while we
have Craig and and Lise and Sean on this
call and also Liz superintendent could
you or anybody on your team talk a
little bit about candidly about our
prospects for truly differentiating to
meet all of our students needs in this
environment and and Liz I'm curious
about your take on what the barriers
that we have in terms of meeting special
education students students with
disabilities being successful at
differentiating for diverse learners is
a challenge for any school district on
any regular school day now when you're
changing the delivery model almost
overnight it's it's an extra tall hill
to climb where I think you heard a
glimpse from the team about how we're
attempting to give this a very good
faith effort to to meet our students
where they're at to support our
educators and connecting with with our
students you know a thing that runs
throughout the 29 pages in Oregon
Department of EDS guidance
you know calls out Care Connection and
continuity of learning
we certainly would hope to sort of have
some flexibility around what that might
look like in Portland Public Schools I
do appreciate that
superintendents and district leaders
from around the state have had recent
regular opportunities to talk to Oregon
Department of Education leaders called
Gil as well as associations and
organizations up and down the state I've
really appreciated the conversations
with my peers superintendents both our
neighbors here in Multnomah and the
bigger districts in the state we're all
contending with how do we do this and
proceed in a thoughtful way I have not
heard anybody say that they're gonna
have no issue complying with every line
item the the way that it's articulated
in here I know that the Department of Ed
is a
we've lost the superintendent let's go
to Lupe yeah
well that tells you some of the
challenge online learning right there
this is part of challenges for sure
absolutely well we're waiting for
Guadalupe to dial back in a me I can
address at a high level some of the
issues and I certainly want Brenda and
others to weigh in who have deep subject
matter expertise and special ed in terms
of those differentiated learnings
delivering fête complying with IEP s
folding IEP meetings in their due course
all of those are very much a topic of
conversation at the state and national
level because it's hard
there aren't currently in the federal
legislation it is not possible to waive
those requirements so and it's important
not to break them right I mean this is
serving some of our students who need
more support not last particularly in
this time of change so I think what I
would tell you is that it's a it's a
area of intense focus I don't think
anyone has solved it yet but it is it
comes up nearly hourly in every
conversation we have about how how to do
that I think there are conversations
with the special community that are
going on to help collaborate to look for
additional supports to figure out how we
provide differentiated instruction and
we comply with the really important laws
that we deal with all the time Brenda
I'll I'll let you with much greater
expertise on what it actually takes to
deliver that offer a few thoughts -
Thank You Liz
so I do want to let you know and agree
completely with what Liz said it's very
difficult currently to be able to
provide specially designed instruction
while we are in the midst of
supplemental learning and then next week
starting our digital learning and so
what we have
doing is Mary Mertz our senior director
03h 05m 00s
for special ed and her team has been
working around the clock to make sure
that we are doing things like getting
our assistive technology devices out of
classrooms tomorrow so that we can get
them out to schools we are also we've
also set some expectations for each type
of job description for students are for
staff who work with students with
special needs in regards to developing a
case manager caseload making sure that
we're connecting with students and
families so that we can help families as
they navigate being the child's first
teacher right now providing
accommodations for for how students
receive the instructions working with
our general education teachers on
modifying or providing additional
accommodations or differentiating
support additionally for students on IEP
s because we are currently focusing on
literacy and math will be the areas that
we have to provide specially designed
instructions so one thing that I I want
to make everybody aware of is when
students in the general education
setting whatever is expected of them
then that's what special ed would
receive because that's called faith free
appropriate public education so if
students aren't receiving lunch and
recess and science and art PE if they're
not receiving that direct instruction
from a teacher then special ed teachers
are also not then required to provide
that so I do want to be clear about the
scope of work that is required for
special education so because we know
that students with special needs really
desperately need this
support what we also want to do is work
on routines and transitions with
families because oftentimes you know the
the students that are there in the home
they're not understanding that their
daily schedule and their routine has
changed so what we want to do is we want
to work with those families and help
develop some home routines as well so we
just want to make sure that we are
providing the supports that families
need for students with special needs and
so that's really our focus also
providing that mental health support and
just just around the trauma and the
extreme nature of the social distancing
and not being able to have a clearly
defined routine for some of our students
who are our highest needs so so that's
kind of what we're doing right now we
are continuing to get further guidance
from Eau de the superintendent and Mary
Mertz and I have a phone conference with
OTE tomorrow so hopefully we will
continue to get further guidance from
the special education direction at Eau
de so any other questions I'm happy to
answer them and others has been that
equitable access to learning and so the
directors who've been charged with this
work Tania Sarah and Aurora have had to
be really mindful of the impact of that
on all populations right so but because
we are also building the infrastructure
and setting the foundation being
discreet enough in identifying the
supports needed for the for the for the
needs that are that there needs to be
met proves through some challenging this
whole work kids
right as we develop the content for this
work they and their teams need to really
work more closely with Brenda's team to
make sure that we are differentiating
from them but then also do teenis in the
environment that is not familiar to most
of us in using as a teaching platform
right so differentiating for students to
need additional devices are used to
having supports of someone sitting next
to them who are very very very discrete
direct instruction all those things are
things that our teams have to think
03h 10m 00s
about as a developing curriculum to be
taught in the absence of face to face in
many cases and so that has no question
but if we are extending beyond it which
is what I said earlier that as we're
planning what we know that we're going
to be more comfortable with it hopefully
our teachers become more comfortable
with it and we then support so we look
at better getting better so that we can
continue to provide that one because we
don't open we won't have any choice but
to continue to do that and so we need to
make sure that we are at our best
whatever the decisions made have
progressed we get or I want to try to
wrap things up by 8:30 but um especially
um Haley or Scott or Andrew do you have
any questions or comments yep this has
got a quick question that I'll take the
answer offline
has to do with video the role of video
in terms of connecting teachers and
students and whether teachers will be
able to see students and whether that's
a good idea or not in terms of privacy
issues so just want to put put out there
and if somebody can respond to that and
share that answer with us that would be
great
I just want to thank staff
and I you know the opinions some of
we've heard tonight I think I hear staff
saying yeah
caring for kids in this straw Ty's time
is most important and yeah all we need
to pay attention to doing the best we
can especially for our most needy
students in terms of delivering some
kind of education that we know is not
going to be on par with classroom but we
have to do the best we can and I am so
incredibly appreciative for hearing both
those from staff a final issue I want to
lay out there and again take my answer
online and I talked with some staff
about this already state of Washington
has suspended all construction except
for what's absolutely crucial around
safety concerns I don't think we should
necessarily wait for the state of Oregon
to come around to that point of view I'm
concerned about safety at our
construction sites I know it'd be
incredibly disruptive in a lot of ways
to stop construction but I
I know staff is reviewing the issue but
I want to lay that out there as an issue
I think that was everything else on my
kind of question list has been covered
and then just finally we need to lobby
Congress heavily for assistance of state
and local governments beyond the first
package you know where we're talking
what trillion bucks something like that
that we're going to need across the
country we need to push over that that's
all for now and adjust again thank you
I'm greatly appreciative for the
working staff is done director Lowry I
am here so I did will also want to give
thank-yous especially to our teachers I
know that we've talked about how hard
this is for our teachers and I know that
we have lots and lots of them already
working on this I as a parent have
received like four emails today alone
about the survey and I have received
emails about it earlier but had not
filled it out so I know that those
communications are going out there
around the survey around who has access
to technology and Wi-Fi I did have a
question about how we can be
communicating to our constituents and
some of these details and was wondering
if there I know we've been getting
briefings from Stephanie and updates and
but I would really appreciate maybe from
the comms office occasional like here I
found the fund image that we shared and
about the coronavirus account really
helpful I could tweet that out put it on
03h 15m 00s
Facebook it would be really helpful if
we had a couple of those other just
every once in a while and infographic or
some talking points that we could tweet
out or share just to help with that
communication piece because I know that
you know the best way for our
constituents to be informed would be to
have them watch listening and other than
you know those few people who are super
engaged constituents I don't think
that's everyone's cup of tea to listen
to us for two hours so what are those
like bullet points that we could help to
communicate out so that's my one kind of
comment in question and again thanks for
also Aelia I like completely agree that
it would be great because I think
they're well we're in unprecedented
times so I think parents aren't even
sure necessarily somewhat what questions
to ask or you know because the central
office is shut down like and they don't
necessarily have access to the principal
is just how do we think about just
elevating the level of communication
so that everybody has an opportunity to
just better understand where we are even
if it's a you know here's what we're
trying to stand up and that's why you
haven't heard from us
and thinking about different ways to
engage maybe are the advisory groups
whether it's a special ed parents
advisory group or the tag or tag ik for
talent and gifted having sort of virtual
town halls just to you know and this I
think this time people feel really
disconnected then the being isolated and
disconnected and not having a lot of
information people either become you
know worried scared they then end up you
know it speeds up cycle that's not
necessary productive so I think you want
the more that we can share information
two ways and through our variety of
different channels you look to parent
groups to get out information to other
parents because we're all you know I
think very somewhat isolated these days
in you know our homes or wherever we we
happen to be you know at the
stay-at-home moment yeah and I've been
using some of my you know campaign media
that I created to to reach out to people
that way and trying to tweet every day
or every couple days just to continue to
put information out there because I
think drink more we can sort of over
communicate is really helpful Andrew
yeah I'll be really brief because I know
it's late so I really appreciate the
thorough briefing tonight by everybody I
hope that it didn't take you too much
away from the actual work that you've
been doing but it was helpful for us and
hopefully helpful for the public to get
a sense of that work as well I'm just
really proud of the staff and the work
that's that's gone into the last few
weeks I think that when you when you
think about the enormity of this
situation the unprecedented nature of it
I think it really speaks to the
expertise of this leadership team and
the ability to respond very quickly and
and although there are obviously things
we still need to do and
that we might want to do better moving
forward I think it's really worth asking
this question you know if this had
happened five or ten years ago with the
district even be at the place where we
are now in terms of redeploying the
computers and getting ready for this
online learning and I agree with the the
price for the teachers as well we've had
great communication my kids affect rate
communication from their school's from
their teachers and we need to make sure
that's consistent throughout the
district but but I think I've seen a lot
of really great things from the teaching
staff as well finally just in response
to some of the comments from other board
members I think people are raising
really really good issues I think in a
crisis it's worth separating out your
short your medium in your long term and
particularly when you think about the
response of being resilient we're so
much very very so much still in the
short term we are only a few weeks into
this and I think all governments all
businesses all households are figuring
out exactly how we're responding to the
short term there's going to be a medium
term where we start thinking a little
bit more about these longer-term issues
and then there is the actual long term
where we plan and and there are so many
unknowns and I completely agree with
them director Berman words we do need to
be planning for the sort of worst-case
eventualities but I also think that that
you know not that there's a lot of time
for that but I actually think the focus
right now needs to be on standing up you
know the immediate needs and then we can
turn to that in the very near term so I
just again really proud of the staff and
you guys are doing fantastic work and
thanks again for the briefing
superintendent before we adjourn is
there anything else you'd like to say I
would first of all thank you directors
it really has been a collective effort
I'll continue to say I'm appreciative
that I have the caliber of folks around
who who can really run and and really
03h 20m 00s
address all these issues but I would say
my concluding remark for tonight is
really for our educators out there our
teachers and our school principals
they're having the real conversation on
the ground right now about how are we
actually going to do the best job we can
do for students yes we're in the crisis
but how do we also leverage this
opportunity to reground ourselves and
what education outcomes we really want
to see out of our
students we still have a graduate
portrait we have educator essentials
it calls for critical thinking it calls
for empathy it calls for agency and
making sense of the world around us all
those things are super true right now
and I know that our principals have and
our teachers are also staying up late
are also giving a lot of careful thought
have already started making phone calls
to students especially students who most
need to be hearing from us feel a sense
of connection to their school community
I'm incredibly appreciative that we're
thinking of our most vulnerable students
at this time and then I'm also super
empathetic to the plight of our high
school seniors because well my
daughter's having the same experience
the second semester of their senior year
is not what they imagined it was going
to be and so I feel that some of those
traditional rituals may not be part of
their experience as we close out this
school year so I'm definitely thinking
of them and more importantly we want to
make sure that there's no disruption to
their post-secondary plan career or
college I want to make sure we do the
most thoughtful job that we can do to
get as many of them across the virtual
stage as possible so I know we're
awaiting official graduation guidance
we've certainly weighed in and provided
our input I hope it lands in a
reasonable place because I know our high
school principals and counselors are
thinking about all of our students
despite this crisis rounding out the
school year in a successful way so just
a big thank thank you to our educators
counselors principals out there who are
having this conversations to do the best
job they can do during during this time
period so thank you to all of them out
there speaking of our high school
seniors Maxine I know you're still here
is there anything you'd like to share or
ask
maybe not anymore all right thank you
muted I've seen your muted I got it I'm
unit um no I'm good um I mean I'm like
okay I'm doing the best I can right now
just trying to stay grounded and do a
lot of baking and spend a lot of time
with my parents and my cat my cat is my
rock right now but yeah I'm I'm just sad
and I think everyone else is sad right
now too but hopefully you know we're
just able to keep living and I'm just
excited for my next year of life and
just I'm done talking now I just yeah
thank you thank you max thank you
everybody for your time tonight thank
you for just all the efforts on the
operational side and I think this
conversation was really helpful for all
of us with regard to what learning is
going to look like moving forward and
that we still have the same sense of
urgency around our students learning
that we've ever had and we feel it from
our teachers and we feel it from our
students themselves and our families
it's just going to look a little
different so incredible work everybody
and next time we convene we can talk a
little bit about how it's going out
there this meeting of the special
meeting of the Board of Education is
adjourned
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Sources
- PPS Board of Education, Archive 2019-2020, https://www.pps.net/Page/15694 (accessed: 2022-03-24T00:57:49.341831Z)
- PPS Communications, "Board of Education" (YouTube playlist), https://www.youtube.com/playlist?list=PL8CC942A46270A16E (accessed: 2023-10-10T04:10:04.879786Z)
