2019-04-30 PPS School Board Public Hearing

From SunshinePPS Wiki
District Portland Public Schools
Date 2019-04-30
Time missing
Venue missing
Meeting Type town-hall
Directors Present missing
Load video
YouTube


Documents / Media

Notices/Agendas

Materials

Minutes

Transcripts

Event 1: Board Budget Hearing at Faubion 4/30/19

00h 00m 00s
I like being allocated for table 30 2019 to work or to mean the board as the budget - thank you all being here for tonight's meeting and I know that when we voted on this evening has hosted as required by state law the session is being recorded and will be posted on our website we need the board is set aside opportunity for community members to stand the district's proposed budget priorities become appointed with the district leaders who are leading the strands at work and for an award to hear your views and opinions are those budget priorities this meeting is a new format ODP is following a general overview of the superintendent's proposed budget we'll move into a world can actually start with conversations with district leadership around those priorities each station is organized using the restorative circle format we have reporters ready to catch you in conversation these records will be synthesized and provided to the moral education to know for our decision-making of the 2019 2020 ready Board of Education members will be available at various stations or will be moving about the room following the world cavity or she we really need on the side of the home to share that someone perfect for the Portman Reserve and to describe an extent with the budget process we will also learn about the business general childcare is available this evening on the other side of the doors we have interpreters with us tonight and I'd like to invite loving this time to introduce themselves and indicate really located Russian interpreter those two young as we do some of this [Music] [Music] [Music] [Music] thank you so much and superintendent where it's introduced a bunch of over you pity the janitors and to our audience that is here present those that were doing for this portion of tonight's agenda we briefed elimination to do our best summarizing of a regarding our ongoing district improvement plans for the coming school year share with the audience our recommendation for visit we're 2020 which is intended to align to this or really the main event is is to immersion what engages us in a collaborative dialogue which means accurately discussing some of the some of the elements you might hear about or may have questions about staff here to the community last few the first time we shared our comprehensive look at that data for our discussion meeting on that materials welcome to you on our district you to channel so they're taking some excerpts of some of that presentation that was provided in class we just provided we have an overview for the audience this
00h 05m 00s
evening we're gonna attempt to go through it quickly and I'm going to be joined by two other members of the executive team our two deputy superintendents who often are leaders themselves in a few slides but last week we started to talk about our ongoing journey as a school district our efforts to transform not just our capacity between this were making sure that if you have all those results and so this is science presentations talk about some of those elements some were part of a business that way he was sense of the work ahead and I only invest to address those priorities so just to give a little bit of a rundown as sort of the road map as we see it some of you may have heard or may have been participating in effort to define the vision feature yes more specifically what else we have for presidents of school district that's coming to the culmination we'd like everybody today alone to the Odyssey to weigh in and provide you finally feedback to an installation that will be honest way there throughout day overcoming the most to do publishing future vision for this industry which are horrible by the acceleration of the intervention at a part of our training organizations do clarify this core values are to deserve a locker we think it's important and all our to really underline importance of anything we need to be conscious of justice lens to our work here be conscious in that and just kind of live in this regard and then it's also important to stimulate what are those goals performance for our students and for the organization and some people on Wisconsin's out of that and something that my own office we intend to list out we have looked into who the district's leaders education leaders those who supported working at law schools business operations and way of articulating are going to clear the theory of action about the intent us were and the most exciting that we actually articulate what are those specific evidence-based strategies that we believe through conditions works that are something like classical school and a lot of us models so I mentioned a little bit about our vision so for folks that are kind of this is really intended to define our North Star as as a school system it's very important that every client here our students and our families in the Rada community is so varied at least participation and range of voices that have been included as our process a few key elements that will emerge from that vision is Gretchen burger and what are those dispositions that we are practice we have and we need to cultivate to be prepared to the community also that may be or to be successful to have a variety of or the roles possessives all skills difficulty to support our students and there was also demands back extension that is exclusive stuff prepared to make shifts and we need to make to be team actually our schools to support our cities and our adults activity senator lugar racial and social justice lens is a little bit about elaborating some of the goals in their commitment that for locals it's act for some time there's a pledge in that but we look at it in every sort of five years or so that's something that to do in the coming months that doesn't stop us from applying that sensitivity to to work we do so you see that I'm aware of what I mean
00h 10m 00s
establish a vision of the strategic plan that reflects payments so a little bit about our physical context I think it's going to be really important training tonight's conversation around the state of warning which is generous funding of this bubble so there's a shoot out their resources to be able to story optimistic begin to change so that we love the work and we know the way to difference for our students at the moment of our expenses are amazing our revenues despite the Topkapi state level we know that people won't probably experience improvement for totally year out so we are dealing with a constant we see some numbers here begin to the place sort of extent overlooking that here prioritizes investments the way that were getting optimises are generally making some reduction of sympathizing committee work intractable problems as much as possible schools particularly in our underserved communities we also never without there's some leader in our star will need to really all-star comparisons mr. Patterson our students one of those education students are motivated to respond to students readiness to learn issues as well as the necessary effort America's common areas across the school district and the training and coaching that our teachers deserve so you're gonna hear a little bit more about how some of those priorities played out and some of those subject areas operations a little bit [Music] good evening my name is Claire Hertz and I'm the deputy superintendent of business and operations leaving chair more superintendent Guerrero and Board of Directors tonight I share with you some of the changes we've made in our budget process and in our documentation of our budget we are following best practices established by Association of School Business officials where we are focused on transparency and fiscal integrity in presenting our budget to view and the community you'll find in the budget document that we have an executive summary that includes the budget message from the superintendent and a comprehensive narrative overview of the budget and then in the organizational section you'll find that we have information about the district the students and its budget we go on to a more detailed financial component and then also some informational section that has statistics available we are also using government finance officers association budget process this is really also a best practices while one is about the presentation in the document what we provide in transparency the other is more about partnership between instruction and finance in developing our resources in support of our strategic plan of our vision of our district so you will see a difference in how we present we includes to achievement data student outcomes looking at all the demographics of our student groups even in our school profile pages you have a more detailed comparison from school to school our overall budget is a one point three eight billion dollars and it our budget has been structured under the guidelines of the Oregon Department of Education and we will it represents 130 million dollar decrease compared to the 1819 adopted budget we have five major funds the general fund for operations the special revenue where it's more restrictive and designated dollars for specific purposes the debt service where we're paying back our bonded debt for building schools the capital project where we're continuing to modernize our schools
00h 15m 00s
he's a beautiful example of that and then also our self insurance fund we have invested in this budget as well not only did we have a shortfall of 17 million we also repurposed 13 million in investments and I think you'll hear more from Deputy Superintendent Curtis this evening but this is a general overview of that and in terms of where we're putting our resources this year you'll also notice that they're continuing especially a highlight of the security upgrades for all in every school in the bond program continuing on we are focusing on creating safe and healthy schools for all of our children and you'll see that we are focusing on there's a hundred and fifty million dollars in particular in support of this work and we're knowing that with our 2017 bond good ee Ivana Curtiss deputy superintendent of instruction and school communities nice to be with you chair more sprint Anna Guerrero and board tonight I'm going to talk a little bit about how we look at the budget in terms of our service to kids first we ensure that all schools have essential base fun staffing and then we prioritize our schools through its tiered support model we look at multiple factors the health of the entire school school climate we looked at the readiness of schools just how students succeed both academically and socially emotionally and then we strategically provide staff services professional development and other resources we'll start first with our staffing we staffed by FTE which is an acronym that stands for full-time employee we start first if you look at the green circle we start with ratio staffing my class size at the elementary level our K through 8 level and then we use a ratio at the high school level then we add on an equity allocation and this is based on the status of socioeconomic status and and our formula for underserved students there's multiple factors in that formula and then we look at what kind of school-wide support do they need what should administration look like counseling and secretarial support etc in addition to that then we see what else might we need to add for specific needs for example in this budget we've added an additional 0.5 to our schools that have just a single site administrator and so we have prioritize those to the schools that have the greatest need and some other ways that we utilize that specific support are in things like the step a tech smart grant Roosevelt cluster arts program and then we go into the curriculum supports after that this is how this shows the schools and how they're leveled in terms of how they get the support the CSI stands for comprehensive school improvement TSI is targeted school improvement and then title one schools you can see that title one schools fall across all three of those columns so when you look at the whole set of 33 schools these are the schools that we're prioritizing both service and resource to so I mentioned a few of our curriculum and professional development supports our superintendent talked about developing our core curriculum you sometimes will hear us talk about it is the guaranteed and viable curriculum GVC what that means is that we want to ensure that all students no matter what building that they're all getting a guaranteed curriculum so the first curriculum writing was in language arts math and science which will be fully implemented next year during that school year we will continue doing the design and writing of the social studies ethnic studies health and arts curriculum to be implemented the following year we'll also be completing the balanced assessment framework we intend to be using data both quantitative and qualitative data to
00h 20m 00s
inform us about what our schools need and so the assessments give us that quantitative data the outcomes that we are wanting to achieve is that teachers have what they need to ensure that they can teach grade-level standards and that the students will be meeting or exceeding grade-level standards so the way we look at the whole system if you think about everything we do in a multi-tiered system of supports we see it as sort of an umbrella framework and at the top tier which you see on this the top of this triangle is all students getting access to basically the essential skills or the priority standards we want to ensure that they all get that curriculum they all get the opportunity to succeed but sometimes students need a little more support in smaller groups maybe different strategies and so we look at the data we make those adjustments and we identify those to students as needing some of those tier 2 supports sometimes that's not enough sometimes kids need very targeted interventions and that's where you'd see tier 3 what we're implementing this year to make sure that it works that we don't lose any students and we make sure that every student is accounted for in terms of their success will have school-wide teams and teacher teams so where we spend resource is making sure that the cohort school we have two cohorts the first core cohort includes all of those schools those 33 schools I identified they will be the first ones to get professional development coaching and help and support throughout the year to make sure that they're implementing this model special education is another area that we found the need to focus we have had a growth of 425 students in the last couple of years the percentage of students we have that are in the special education program or needing those services is 14% of our students and so in order to meet their needs we are adding additional focused classrooms focused on the specific identification that the students need their support yeah we're also making sure that all of the para educators that support these students in their academics and all of their supports get the training that they need so that they're prepared and then we also are adding improvement to our transition program which is the program that serves our 18 to 21 year olds we've also invested in our social emotional supports not all of our children come to school really ready to learn and we have to differentiate not only the academic supports but also the social emotional support so we have curriculum for social-emotional learning in 12 of our schools this year next year we will be going through an evaluation process to see if we're getting the results that we intend to get with that curriculum and then we will be adding four more schools we will also be increasing the our contracts with culturally responsive community mental health and and substance use support well that's intended to presentation is yes website one of the ways and we try to sort of end our presentation last week is to have us all think about teacher that Walter first it is community one primary driver is that were working towards realizing that North Star that our vision will be for us how can we strategically apply and in every resource comes to the school system and services of getting every one of our students to to to when they walk across the stage possess those skills and dispositions as students the way to intend to get there and will be through the deliberate and sequenced roadmap as captured through a series of the multi-year strategic plans we know that you also need accountabilities in a sense of performance targets for ourselves in all of these areas and a way to share our progress through a transparent valise or car so we're going to continue clarity and work that we do as well as strengthen our operational core functions and service our schools
00h 25m 00s
there's additional work that is going on simultaneously welcome into tonight and we're also excited about a man-bird about our work making sure our students have informal access across all the disciplines in arts education we're excited about our college and career readiness work making sure that there's access to all disciplines of urgent concern Casas making sure that we go full-throttle redesign only the benefit of resources that come to the school system the year from now so that is give us a lot of time to do some deliberate planning and continue to expand our task force to look at those constraints we currently have to reimagine time and schedules to make sure the student has to make a choice between getting and specialized services our arts language stay tuned for more on that we're also one of the year school system defines the experiences that our students we're moving forward on our [Music] community partners so all of that was intended to continue growing [Music] there are usually so few seconds will identify the station that you're interested in the first round make the way to that station we also have drinks and small burgers there for you to make your way to a station in 25 minutes or so we will switch either stayed on that station to do your wanting to engage that conversation to program or identify the new station to our conversations and if we do not turn on and we'll come back so at this point those everyo jacksie but also how the population of historically marginalized news works are optimal and or instruction to my daughter Claus that country teachers this year substitute my their teacher
00h 30m 00s
two pieces of production for the next seven years just where we headed okay for those of you who are interested we're going to reconvene is a budget meeting I want to invite my colleagues to share less hours a month I thought that this was a much more interesting and engaging way to to interact with probably around the budget and and I heard so many interesting conversation only two three different stations as a portable stations and it was an opportunity for parents and teachers and community members to to ask some really good questions and get some clear answers so I thought this was curious to hear the kind of feedback that we get this has been kind of an experiment so please let us know what you thought about this and whether this whether you thought this was a more productive way to engage with the budget and you know you know where we live so that's a question about whether this was a more productive way to engage of the budget conversation I talked with people who actually felt like they understood the budget document and then they had questions they start leaking through and things that they've seen and that sounds like that should be fundamental to the process but and they historically it's been really frustrating for regularly people including board members to make a lot of sense the way the budget was presented it's that I think many people would obtain tonight because it has specific questions or interests and they had an opportunity to talk to them professionals who were you know involved with or leading that work and then in the past and a lot more hopeful to us as board members in terms of the concerns that Emporia so this is my six and like I think it also is function in the situation we're in and that I've had about five weeks off the school year which is or almost no it choices and in addition to the budget being laid out in a transparent way that's were also I think a much better budget situation was having districts and I think what allowed us is we have some great conversations what I [Applause] learn more about the programmatic piece to me the element was should we be just doing this about the budget around a bunch of time but this room there's for information of parents teachers that have staff who were here tonight to know more about rather than Jews going Texas board seventy-four conversations that aren't a restructure or additional and that I think are ok
00h 35m 00s
[Music] we get an extra teacher is that going to be in mid-october which is not exact hiring seasons we had we deal with that better products just that whole balancing act now it's not this is higher artists use it now and we don't know exactly darvocet word that were making a guess about what the exact Stalinist is going to be next well compared to what it goes down and another concern from often couple schools was in parents at school are feeling like it's not up to snuff and are trying to get out of school and that leads to lower elements which leads to a nationality and we've seen that before over the years is that [Music] services that provide or all students in the district so now just really clarifying what those services are and how its leading to imp TSS and that was something that parents wanting to understand if children aren't home for special education but they're struggling in the class them that work with you and that's the whole idea around unlike your support system so d what are standing at the dog fighting for the and understand them well this whole continually on special education and mentality throughout their general education and the empathy SS tears of course also will help students when they first are absolutely and we support them with the right intensity of instruction so I think there's a lot I wanted to do but this process really helped us tell me nice to see you so first of all you know the three minute presentation comment or it's good we get the information but it's not a discussion else we get better in Romania now and I appreciate that meanings of come on come off but also during targeted meetings especially round speakers and specific groups like the Commission sessions we did what cancer students receive specialized services I think work really well received okay I just want to remind everybody
00h 40m 00s
lest you forget this is a kind of legend we're looking at seventeen million dollars from home we have a structural problem in this state we that the state does not provide enough enough funding to support public education we haven't for a very long time 30 years and I think it is I think it's a testament to the work that a superintendent and his staff and put into this budget that we are not feeling a catastrophic in there of the 70 million dollars or anything but make no mistake we cannot continue to educate our students if the state is not going to provide us with adequate resources the legislature is right now considering a tax revenue package including new Texas the business sector and if you are interested in advocating for more state funding now is the timing in Jakarta members to your legislator and emails and photos and the house is probably expected you know that's to success that tomorrow so you know Clayton okay okay so maybe nobody else has any okay I am now going to recess the word from the legend community and then we love to business agenda at this time the board will vote on its business agenda as Powell area changes business my motion and a second to adopt the business so enjoy prostate movie directors well sprouts if evolution to or done business agenda is there any comment stop me seven [Music] in October [Music] I believe I'm sorry gonna happen from me director burn over expectantly those March or April of 2018 when it started so it's from that point last spring so more than 250 60 over two to sixty includes the 75 and we believe it commenced around March of 2003 [Music] it is start figure out those
00h 45m 00s
[Music] response to an RFP that we did to supplement our translation interpretation services so we have a contract expiring and are sending the new contracts to help supplement that work capacity - that's correct we have to have multiple providers in order to meet the capacity of different businesses or it's based on an hourly rate and the work would be assigned per project we have three different projects right now that we would be assigned to him this agenda until you replace indicate messiness yes and abstentions business agenda is seven to zero okay the next week will be a work session on May 7 the next regular meeting another board will be held on May 14th at the district central office that will also include a two-hour legend hearing use traditional format


Sources

Retrieved from "https://wiki.sunshinepps.org/index.php?title=2019-04-30_PPS_School_Board_Public_Hearing&oldid=13900"
Creative Commons Attribution-ShareAlike License (CC BY-SA 4.0)
Center for Transparent Analysis and Policy
Powered by MediaWiki
Powered by Semantic MediaWiki