2018-09-04 PPS School Board Regular Meeting

District	Portland Public Schools
Date	2018-09-04
Time	missing
Venue	missing
Meeting Type	regular
Directors Present	missing

Documents / Media

Transcripts

Event 1: Regular Meeting of the Board of Education - September 4, 2018

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this regular meeting of the Board of Education for September 4 2018 is called to order welcome to everybody present and to our television viewers for tonight's meeting any item that will be voted on this evening has been posted as required by state law this meeting is being televised live and will be replayed throughout the next two weeks please check the board website for replay times this meeting is also being streamed live on our PBS TV Services website we have interpreters with us this evening and I'd like to ask them to come forward at this time introduce themselves in the language they'll be interpreting and inform the audience where they will be located in the auditorium should someone need their assistance please use the standing mike perchick Rose cover in aruki is the case the Kimoto newsroom a serious yes a witness this level specific hyung-tae I don't get with name name I can't invade Thoren sound mind when you sing c'mon well I'm going to starve this Mohammed Agnelli waste our face in the services the interpretation and Espanyol a caliph Ando glasses washing mom was so many funnies initio paper money was in Marga no easily be finding a condom why was the uvula hello good evening everybody my name is bulla up g4 Somali those who need an interpreter so I speak Somali Maggie Gua Bullivant Abdi how can I have another - achoo Ana valdine tomorrow so my little cosa people don't how can you sleep overnight thank you an overview of the business the board will be conducting tonight we'll begin with student and public comments followed by the superintendent's reports then a consideration of a step3 complaint we will discuss the board's positions on November ballot measures and consider a business agenda board members are there any items in our business agenda that you have questions on this does not include any individual action items listed on tonight's agenda some chair more I've got there's one contract that I have an outstanding request from staff for a report and potential language changes and so I've already flagged it for staff and we'll see when we get to business agenda whether we're ready to go or not okay any other items okay so we will discuss that item during the business agenda portion of the evening okay so we'll move right into student and public comments is Hewson do we have any and our first two speakers are Teresa Greer and Ophelia Lara and as folks make their way to the table I'd like to review guidelines for public comment the board thanks the community for taking the time to attend this meeting and provide your comments to the board we value public input as it informs our work and we look forward to hearing your thoughts reflections and concerns our responsibility as a board is to actively listen with our electronic devices turned off board members and superintendent will not respond to comments or questions during public comment but the board office will follow up on board related issues raised during public testimony guidelines for public input emphasized respecting consideration for others complaints about individual employees should be directed to the superintendent's office as a personnel matter if you have additional materials or items you'd like to provide to the boarder superintendent we ask that you give them to miss Houston to distribute to the board and superintendent presenters will have a total of three minutes to share your comments please begin by stating your name and spelling your spelling your last name for the record during the first two minutes of your testimony a green light will appear when you have one minute remaining a yellow light will go on and when your time is up the red light will go on and a buzzer will sound we respectfully ask that you conclude your comments at that time to allow other commenters to come we appreciate your input and thank you for your cooperation
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good good evening my name is Teresa Paulson Greer gr e ER my daughter is a very very nervous kindergartner this year not unsurprising at Saban elementary school and can all this even parents please raise your hands thank you so I'm gonna give you a little familial context my grandparents met and fell in love at the halls of Grant High School and graduated in 1939 my parents are both graduates of the Portland Public School System grant Cleveland proud graduates in 1965 and my mom is a 20-year veteran of Portland Public Schools teacher she started her career at Woodlawn Elementary School as a kindergarten teacher my brother and I are both graduates of Grant High School and my children will be fourth generation graduates of Portland Public School and I say that because I am incredibly proud that my academic career started at Portland Public Schools and I believe it served me my parents my grandparents my aunties and uncles very very well in 1982 I was at kindergarten in room 113 at saimin elementary school and boy did poor mrs. Barnett have her hands full with 18 kids fast forward to just this morning in 2018 and my daughter also sat in that same exact room room 113 at Sabin elementary school also just as nervous as I was 36 years ago but the glaring difference is that her poor teacher has 29 students enrolled with a projected 30 with a transfer in two weeks the children don't have enough room to sit on the carpet to listen to their teacher read a book now a lot has changed since 1982 and I was a kindergartner we all know more about education and optimal how to foster optimal educational outcomes for children there have been numerous studies and brilliant minds like yourselves that have concluded that lower class size is directly related to optimal educational outcomes especially for grades K through 3 I understand the ministrations staffing thresholds and the teacher contract differ and I'm not here to discuss two minutiae but what I do know what we all know is lower class size makes a difference and I know I'm preaching to the why're you all care about the dwell fair of children or you wouldn't be here volunteering your careers in four years of your lives but unlike me you have the power to make this change not just for Sabin but for all the kindergarteners you have overcrowding in their schools let's give them the best start to their educational career in Portland Public Schools so my kids and all the other kids can say that they too are proud to be part of the Portland Public School System thank you good evening my name is Ophelia lara la RA estoy aqui representin de la comunidad de breacher case una comunidad on di muchas de Bercy de familias de diferentes nationally dades diferentes culturas pero todos con una sola pan petition queremos una solución immediate Algren problema que estamos en frente on dou que es la instalación de las olas port at a port Attila's que se habían a prometido desde hace mucho tiempo atrás y kaydessa Fortuna de menthe a no ser LSO antes que nuestros hijos comenzar a la escuela yo como todos los demás padres estamos muy preocupados por este gran problema que esta defect and o- Ament a la educación de nuestros hijos queremos ver estas all's a portables instil Addas asunción ando para la primera semana de octubre y tambien SS Atomos que la junta direct Eva nas incluye para ser el plan para border las cuestiones del espacio del próximo año para nuestra squalor the bridger debemos command star este proceso de planificación our amis no sin no sin master dances el problema del rest Rizzo de las aguas portables es un problema a grave a que esta creando un efecto negativo Ella do Cassio de nuestros hijos imijo que estén Quinto Grado le toko estar en una de la Salle's que estan Cola Cadiz en el gimnasio de la escuela como su a la principal para comenzar este año escolar no I only be sore realist solo una tella delgada a no sólo es estas DOS class san siro affected --is por esta Grall problema sino el resto de los ninos de la escuela que se ven habla God owes a tener education
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physica a la interior express tous à la lluvia el sol y pienso que un dia de atras on el aprendizaje de los estudiantes puede affect our mucho negative Amenti in swear to Cassio soon the effect a mucho our imagina manos and those messes o mas el ambiente no es un ambiente Proficio donde Miho is sus compañeros de clases a todos los demás Nino's can sido affected owes para su aprendizaje s impossible can Westeros hijo Sweden M concentration los niveles de Ruidoso New Altos despues de sólo una semana de escuela y OU la pregunta amigo y la respuesta yo Alice a via e también los otros padres de Bridgers elmia confirmo generally that is muy dificil concentration IE muchas veces Missy Cara escucha local Maya Stalinism necesitamos la Salle's Porter and portables instil a disparar la primera semana de cobre tambien SS Atomos ser parte del proceso para aboard r el futuro de de brito en términos de espacio z-- y programación necesitamos Callum ask Larry dad cual es el plan de una transparencia de este proceso EK el proceso comienza ahora serie mood s Astros o para nuestros lado Cassio de nuestros hijos k2e ramos say repetier al mismo scenario el siguiente ano necesitamos a perilous defer war and came consider an st problema que una solución in Murrieta muchas gracias good evening I'm here tonight representing the community of Bridger which is a community where there is much diversity families from different nationalities different cultures but with all one request we want an immediate solutions of the great problem we have facing us the installation of portable classrooms that have been promised to us as of a while ago and unfortunately has not been realized before our children had started school I like many of the other parents are all worried and concerned about the grand problem that this could be presenting to negatively affect the education of our children we would like these portable classrooms installed and functioning for the first week of October also we need that the school board includes us in order to make a plan that can take on all of the questions with regards to space for the next year at our school of Bridger we need to start this process of planning now without any more delays the problem of delays in the portable classrooms is a grave problem that is creating a negative effect on the education of our children my child who is in the 5th grade is one of the children who has been inside two classrooms that have been placed inside the gymnasium of the school as their principal classroom in order to start this new school year there is no true divider between the classrooms only a thin curtain of material I am not alone and it's not only these two classrooms that have been affected by this great problem as well as the rest of the students in the school who find themselves obliged to have education physical education exposed to the rain and to the Sun I think that another day of delay with regards to the learning of the students could affect very negatively in their education one more day could affect very much now imagine how much two or more months could as well the environment is not an environment that is adequate for my child nor for his classmates nor any of the other children who have been affected for their learning it is impossible that our children can concentrate with the levels of noise as loud as they are after only a week back at school I asked my son and his response that he gave me is one that we all of the parents know well my child confirmed to me that it was not possible to concentrate due to the noise as well as the fact that it was difficult to hear the voice of the teacher as a result of all that noise we need these portable classrooms installed by the first week of October we also need to be a part of the process that will bring forward the future Bridger and continue to end the spaces and the need for programmation we need more clarity with regards to this plan and we need that transparency this is the process and the process needs to start now [Applause]
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Joseph clyde c ly de k everybody so it's my understanding your sped drivers has have been speaking to you for about a year in public comment they have been hoping to effectively communicate the issues for safely driving their students to and from the schools and they have given you miles driven the number of children as a large figure they have told you the cost of living in that portland and the fact there is a national driver shortage hmm and invited you right along with them to observe the important work they do well the superintendent did something last thursday a start but not with the sped drivers a GT bus from for a student route 201 picking up Kinder's and taken them to Ainsworth that's a that's that's a good thing but that can be a start but there should be more rides along and on sped buses and if the sped drivers were allowed to pick what routes to drive you could probably get a better perspective so here's the challenge i've desert i determined over the last thirty years that a challenge is better than the problem so the challenge is for you guys to find some time to ride along on sped routes arrange rides along on your district sped routes and if you have time maybe let the drivers pick the routes and if you have time maybe on a couple of GT routes because you know the challenging it's this is about the kids we don't want you to bring cameras we don't want you to bring the press maybe they could meet you outside of the bus that you know it puts everything in a different light if you bring you know the press so compared to the compared to the the superintendent's wages which is about my figure is about fifty six hundred and seventy three dollars a month or a hundred and forty dollars an hour you know whatever you gave the sped drivers in the last count in this last contract which is going to expire in nine months if you take the time and you drive with them and you ride with those drivers you'll quite possibly get a perspective and you'd be able to form some kind of partnership instead of this divisive thing so that's been essentially what it is it's a challenge for you guys to arrange the drive with the sped drivers let the sped drivers in your district choose the routes right along with them you got about nine months before the contract expires and you know maybe some GT routes Thanks hello board members in superintendent Guerrero my name is Elizabeth Israel Davis is our a EE L - DAV is I am a PPS reading specialist and have taught in our district for 11 years I am one of the members speaking here tonight representing the PPS dyslexia advocacy group which is made up of parents educators and dyslexia Awareness advocates in our community I first have some reasons why we're here and then we have some requests we are here because one in every five people is affected by dyslexia students with dyslexia are in nearly every PPS classroom but effective reading instruction is not currently in PPS too many students who struggle with the decoding aspects of reading go unidentified as dyslexic or are identified late for a variety of reasons of those identified only those whose families can access and afford private tutoring receive the instruction they need to learn to read independently in very rare cases these students needs are met in a free and appropriate manner in PPS schools but there is no standardized access across the district to reading instruction and other services that these students need many of those who do not receive the services they need drop out and do not graduate from high school or they receive a modified high school diploma fortunately it is not that hard to teach reading decoding skills to students with dyslexia is excuse me especially when they are identified early and when a
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structured literacy approach is used the structured literacy methods benefit all students PPS currently has adopted project read which is a curriculum that provides this structured explicit sequential and kinesthetic approach to teaching reading decoding skills but it is being considered a tier 2 tier 3 intervention and not all primary teachers have been trained to use it and some must share one kit for a whole building additionally not all special ed teachers have been trained to use it so now I get to our first request on August 29th 2018 PPS employees received an email from Stephanie Soudan chief of staff with the subject line reimagining PPS together an update on our visioning work this email stated that miss Oden along with Team Lead Jonathan Garcia were responsible for edge in gauging every district stakeholder group so that the final vision document would reflect the hopes and dreams of the whole community we the PPS dyslexia advocacy group are a district stakeholder group we strongly request a place at the table at this particular table of the reimagining PPS together visioning work thank you for your consideration and Marty Stockton is up next to present our additional requests [Applause] so next we have Marty Stockton and Lisa Lyon good evening chair board members in superintendant Guerrero my name is Marty Stockton sto c kt o n i am the parent of a Beaumont middle school 7th grader with dyslexia tonight I speak on behalf of the PBS dyslexia advocacy group on may 29th of this year our group met with Brenda Fox interim director of curriculum instruction assessment the purpose of that meeting was to cover our short and long term requests and goals which I delivered to you tonight along with our public requests request number one we asked the Portland Public Schools to review our short and long term requests and goals document before you tonight and partner with us in addressing dyslexia support PBS Board of Education district staff parents and students educators and advocates need to partner together to leverage our knowledge and lived experience with dyslexia we can't do it alone attached to this public comment is the full PPS dyslexia advocacy groups short and long term requests and goals from which I would like to pull a few items to highlight briefly so I'm going to list a few short-term requests and goals number one we would like to declare October as dyslexia Awareness Month as an annual action of the PBS Board of Education and not on a year-to-year basis when we bring it up this is something that needs to be on your calendar is something that you do every year we would like there to be by winter of 2018 a parent notification template for the dyslexia at-risk green results which are now required this year by the state legislation we would like and improved in a maintained PPS dyslexia webpage with families as the primary audience we would like clarification that the structured literacy curriculum whether it's project read and/or in an international dyslexia Association supported methan that will be used for tier 2 and tier 3 intervention and ideally we want it in the classroom as tier 1 teacher training project read we want all K through kid or kindergarten through second grade teachers reading specialists and learning centers teachers to be trained in project read we want additional kits purchased for a grade level per building some of our long-term requests and goals we would like to be officially recognized as an advisory group that has a PBS staff support additionally we would like the PBS central office to develop a dyslexia support plan for students from with dyslexia from kindergarten through high school fairfax county virginia has probably one of the best dyslexia handbooks i encourage you to look at it on the second sheet i have included the link please consider just additionally we would like to meet with PBS leadership and we ask that the PBS
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Board of Education champion these dyslexia support efforts thanks for your consideration we welcome as shared path forward [Applause] I said just a point of inquiry did you leave materials over there or you were referencing with some materials I believe the materials were printed out and handed before you are they yeah so it's just a tea page thank you hi good evening before I begin could I just acknowledge the people that are here in support of this testimony Thank You chair more members of the board and superintendent Guerro my name is Lisa Lyon lyo n I come to testify tonight as a PPS parent a member of the PPS AB advocacy group and a founding member of decoding dyslexia Oregon as with any issue there is good news and bad news I will start with the good news fortunately much progress has been made since I first spoke before this board four years ago with the passage of four legislative bills dyslexia is beginning to be understood and discussed bill 2412 mandated that one educator per k5 building received 30 hours of professional development in dyslexia I applaud PPS for choosing to Train double the number of educators as was required by law to date PBS teachers have received nearly 4,000 hours of professional development on dyslexia and literacy practices while this is definite progress it is not sufficient and more must be done this is the tip of the iceberg as far as the bad news it has come to our attention that 10 of the 58 PBS elementary schools are not in compliance with state requirements for six of the schools it is due to the incomplete documentation of teacher training and/or confirmation of which staff completed the required training the remaining four schools have no assigned teachers in the dyslexia advisor role nor any staff who have completed the training in addition we have also learned that many district reading specialists are part-time employees and that the dyslexia PD was only offered to full-time staff while we understand that funds must be strategically spent we want to ask does it make sense to have the educators who are most likely to serve these students denied that specialized training as a decoding dyslexia board member I routinely provides resources and referrals to families who want to make sure their children learn to read it sounds simple enough but it is not it is heartbreaking I frequently dialogue with parents about their frustrations of trying to get up evaluations from district psychologists and those trying to get appropriate evidence-based instruction for their children often times after parents reveal which school their child attends I recommend private tutoring but many cannot afford this luxury for a district which frequently talks about equity as a guiding factor this inequity is blatant and unacceptable children of means get the help they need privately while economically challenged students do not the inability of these schools to serve their students is not the fault of PBS teachers the blame continues to fall squarely on the shoulders of Oregon's educator prep programs which have refused to modify their coursework to include training on dyslexia despite what everyone knows to be true to change the output you must change the input as long as districts like PBS continue to hire teachers who have not received strong foundational skills and reading the burden will remain on districts to perpetually retrain educators after they are hired and that is a costly proposition in closing we would like to make the following request that PBS at the state's largest school district use its state wide leadership role and responsibility to advocate that in state university ed programs better prepare teachers by including dyslexia and structured literacy coursework which would benefit all learners PBS can be a leader thank you thank you [Applause] thank you again for your comments and if you if anybody has any materials to give to the board please contact Rosanna Powell the board manager before we move on to the superintendent's report I just want to make note that director Esparza Brown is out of state dealing with a family medical emergency and she will probably return in about two weeks so superintendent greenroom
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good evening directors and families and audience members just a week ago I was sharing with the board how our first day of school went which was full of excitement it's nice to report that our our first week of classes went went we had a great start I think but I also want to acknowledge that while I want to thank our students families educators and support staff principals everyone who had a hand in making sure we opened school as prepared as possible that we still have some remaining items to iron out and resolve and I just want a sure there's both those school communities that are here tonight and others that are still on our punch list that our works incomplete please know that we're actively working in some of these areas and so just to name a few we're continuing to actively monitor enrollment numbers for instance we do have some class size goals which is an important area for us to maintain and you know schools like Bridger that I know that we're taking a close look at and I think we all share the goal of making sure that our students learn in the best possible learning environment and so it's not acceptable that all of our students don't have a classroom yet prepared for for their learning and so that's and we do have some unexpected factors that we should and commit and you should expect to see us to very transparently review with you so that you and see what the timelines are and what the real variables are that I know we just spent the whole morning talking about some of these issues and we want to share what that conversation is so please stay tuned for one of us to contact the school community to work on that so it is a little bittersweet to say hey we had a great first week because I know not all of our students and school communities are still there but please know that that we are very much have that at the top of our of our work right now to think about for our other students and I want this to be true for all of them and I think there was a lot of exciting moments this past few few these first five days of the school year six now both from students from families in the schoolyard from our teachers that we had an opportunity to visit all around the district and I'm excited not just because it's the start of another school year which is always you know a great time but also because we have I believe a dynamic new leadership team who were out there in the schools every day last week and again today taking note of many of these same issues so we can actually have some informed conversations and I think we're excited because we know that there are challenges that we have to embark on I think we have the caliber of folks who are not going to be shy about really starting to go deep in things like what is effective reading instruction need to include how do we scale out screening and proper addressing of dyslexic needs how do we design a plan there really gets at the heart of what our historically underserved students have been facing so I'm excited that we're really going to start to dive into those topics and we're going to need your partnership in doing that effectively so we're committing to to engaging our different stakeholders in each of those conversations I've already heard some great suggestions tonight that we should really be working towards so stay tuned for for the way we approach things perhaps to look a little differently than they've looked in in the past but we're excited about keeping the momentum going so another small way that we plan to continue this practice of keeping those system leaders in touch with the work in our schools is by spending time in them and sometimes that means not just the people that are already supporting our schools on a daily basis but maybe those that haven't often gotten a chance to get out there so as an example we're excited a small example we're excited to kick off a shadow a student in September activity the this is going to give what we hope an opportunity for many central office staff for instance to see the school day through the eyes of the student and perhaps hear directly from from our young adults and students what their day is like so that we can better realize our through-line and how we can direct our support more directly towards making their experience a positive one so that that'll be just another small example in the way over the next few weeks you can expect to see leadership out there and speaking of continuing the momentum we had I think by all accounts with the feedback a pretty positive three-day Leadership Institute for our school leaders last month and we're already developing out our syllabus for the school year and we have another next installment for our principals of learning and leading together coming up in the next couple of
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weeks so our principals will we're going to continue investing in their leadership development so they can be the strongest instructional leaders that they can be as well they're going to play a critical role in realizing and developing a vision for us forward that that is student-centered that is data informed and it's all about raising the capacity of the organization so we're gonna part of our agenda coming up next is how do we organize organize ourselves to engage in this kind of improvement what are those conversations need to look like around core curriculum and multi-tiered systems and support how do we make sure all of our students have the conditions our teachers have the conditions in place for for students to thrive another way that I know our families will get out there besides on the first days of school is our traditional back-to-school nights so stay tuned for calendars from all of our school communities where we invite our families to come in and start to get a feel for how the routines have begun to get established in our different school communities I know that a lot of our elementary schools are planning some some pretty big celebrations and we look forward to being there in many of those events so this past Thursday was the start for one group of our students it was the first day of kindergarten I was an exciting day not just because it's the first day of kindergarten because it actually represents the beginning of their educational journey Thursday I did have the opportunity to to spend time with our new chief of schools dr. Craig Cuellar which we did kick off by writing their school bus and I am going to take up your challenge and just letting you know who were experiencing their their first day in the Portland Public Schools it's fun to talk to a lot of the families at the bus stop and yes we did deliver them and I noticed that the parents raced over to be there at the school and make sure they got there and they did but it was a really enjoyable experience for Craig and myself and we spent the rest of the morning actually visiting a lot of kindergarten classrooms and schools throughout the district that was a real high point for us does the district leadership team to be out there supporting our schools and so maybe not everybody had a chance to experience kindergardens first day so we wanted we prepared a little video clip for you tonight this is the first day of kindergarten here in Portland and so we're excited to be out here at the bus stop it's the beginning of the educational journey for our youngest students today we're really really excited about seeing the wonderful smiles on the first day of kindergarten it's going to be a fantastic year for all of our schools and all of our kids we're on the school bus and we're heading to Ainsworth we're going to Inge worth we're on a bus riding with friends just this is Devin this is Brandon these are my friends this is extremely important for students that we create these type of moments to be very joyful and filled with a lot of excitements to have a great first starts for the whole entire school year [Music] [Music] [Music] and I consider myself a good driver but after seeing the skills of our professional bus drivers I know that I'm definitely far from great the role that our bus drivers play are so extremely important not only ensuring the safety of our children to and from school every day but also guaranteeing that their first experience coming on the bus is a happy experience which sets the course of the rest of their days in the beginning it was you know kind of stressful but now I've got the hang of it yeah don't I didn't mean hear the noise that's easy now I do you know I just love working with kids you could be kind of blue and you go to work you see their little faces and they got no pairs and it just makes you happy just me and they'll give you a hug or whatever just makes your day I just give so much kudos and just so much respect to the hard work that our bus drivers do on a daily basis for kids music sort of my favorite class today is the first day of kindergarten oh it went awesome it's definitely very family-oriented and we want to make sure that all families are supported they're often as nervous as their own kits are sometimes they're also crying and
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they're excited and nervous as well just getting to know the families building relationships and getting to know the kids that's the most important thing here just makes all the difference in the world when we have a positive strong community absolutely nothing better to experience and ride the bus with our wonderful kids welcome to all of our kindergarden families and students - - your time here in the Portland Public Schools and just want to underline we couldn't do this unless our students were delivered safely every day by our dedicated bus drivers all of our bus drivers and so you'll see me unplugged on a couple of your outs so that concludes my report for this evening thank you the next agenda item is a consideration of a step 3 complaint number 20 1804 the board has one appeal to consider tonight since the complaint involves a student where prohibited from discussing the details or substance of the complaint in public when we're asked to decide complaints that involve student individual students we are constrained by federal law known as FERPA about what we can see in a public meeting without violating the student's right to privacy of their educational record we take that obligation seriously and also take the obligation seriously to consider any complaint that comes before us under the complaint policy four point five zero point zero three zero P if the complainant is not satisfied with the final decision of the superintendent or his designee the complainant may request an appeal in writing to the Board of Education Board members received the reports and supporting materials related to this complaint that were produced during the - investigatory processes and I've heard directly from the complainant in an executive session immediately prior to this board meeting the board will now consider resolution number 5 7 1 7 resolution to uphold the superintendent's decision on a step to Appeal complaint number 20 1804 do I have a motion director Rosen moves and director Anthony seconds a motion to adopt resolution 5 7 1 7 is there any additional board discussion on this resolution ok the board will now vote on resolution 5 7 1 7 all in favor please indicate by saying yes yes all opposed please indicate by saying no no any abstentions okay the we have 4 2 1 the resolution is approved by a vote of 4 to 1 ok the next agenda item is a discussion of ballot measures the board met in a work session on August 14 2018 to receive status updates in our legislative agenda and relationships with local government system partners and to discuss whether we wanted to take a position on ballot measures appearing on the November ballot as elected officials school board members retain the right to express individual political opinions and the school board unlike the district is permitted to take positions on ballot items it is highly unlikely that the board as a whole would ever weigh in on individual candidates but state and local issues for example ballot measures or legislation may often have immediate or potential impact on our educational mission during our discussions at the work session we established the following criteria for determining the circumstances under which the school board as a whole might consider expressing a collective opinion 1 the issue has direct or indirect implications for the work of the board as the governing body of a school district for example policy changes tax measures that may have and fiscal impacts that to having the PPS school board take a public position on an issue would likely have some impact on the debate or the outcome and three there's a clear majority of support for a particular position among board members the November ballot includes eight measures that are before the voters at our August 14th work session we decided to take positions on five of the ballot measures the remaining three were determined to be beyond the scope of authority for us to consider as a school board tonight we're going to take an official vote on whether whether or not to take a position and if so supporting or opposing the five ballot measures can be grouped into three categories two measures are related to housing when a state measure one local director Anthony
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will present those measures and lead the discussion a second category is two measures related to changes in tax policies director Bailey will present and facilitate that discussion and one measures related to overturning the state's anti racial profiling statute director brim Edwards will lead that discussion will discuss the ballot measure separately and take a vote on each one individually but before we start that I understand we have some public comment hi there um thank you so much for having us here tonight my name is Lili Dorn I am the regional coalition manager for the yes for affordable housing campaign the campaign is working to pass two measures as you touched on chair Moore we are working to pass an affordable housing bond measure measure 26 - 199 and measure 102 the statewide constitutional amendment for affordable housing and beginning with the regional bond there is no neighborhood in our region where the average full-time wage earning renter person making twenty one dollars and seventy five cents an hour can afford a modest two-bedroom rental home it's absolutely impossible to miss the daily struggle that exists for people to simply have a roof over their heads we talked about it with our neighbors and family were blown away by the fact that the average one-bedroom apartment in the region now rents for over $1100 a month we know friends and relatives who are one trip to the emergency room or one loss paycheck away from losing their housing the burden of this crisis is falling hardest on our lowest income earners this includes families seniors veterans and people with disabilities the gap between money coming in and what it costs to make rent feels insurmountable we know that kids are more likely to succeed in school and in life when they have a stable place to live without more affordable housing for families we will leave many of today's generation of kids behind and our graduation rates will only continue to suffer so the total bond is a really critical piece of the puzzle the total bond is six hundred fifty two point eight million dollars over 20 years the bond will cost an estimated twenty four cents per thousand of assessed value which will cost the average homeowner only five dollars a month or $60 a year by proposing a region-wide bond rather than a local bond more communities will contribute to and benefit from it lowering the cost to the average homeowner to a little more than a coffee drink a month we want these dollars to go as far as possible so we're also asking Oregonians to vote yes to amend the state's Constitution to make these housing bonds more effective the amendment measure 102 and a yes vote on 102 will allow local communities to approve bond funds that can be used in private partnerships with nonprofit businesses housing providers communities across Oregon who are struggling to provide enough housing units at a rate residents can afford so the Oregon Legislature voted almost unanimously to refer this measure to the ballot it has a lot of bipartisan support and it's a small change that will make a big impact this bond and bonds that communities throughout Oregon might approve in the future will be able to put different pieces of funding with these bond dollars to stretch them even further for example right now the bond were asking voters to approve what house up to 7500 people if we also pass this statewide amendment measure 102 we can house up to 12,000 people so it's never been easy to build affordable housing if it was we wouldn't be sitting here asking you to approve these two measures so I really hope you'll endorse and I really appreciate your you taking the time thanks good evening board members chairperson moore and mr. superintendent my name is fahan McKelvey i am an executive at a local nonprofit also a member of the welcome home coalition steering committee and i'm here before you today on behalf of the affordable housing campaign to seek endorsement for the two men the two majors that lily spoke about the affordable housing bond and constitutional amendment measure 102 and wanted to share a little bit from the thought process of how this is directly impacting our PPS students that you are here representing right now there are over 1500 PPS students that are currently homeless that is the equivalent of a large high school with every single student leaves every day walks away from school where whether they had a good experience a bad experience learned effectively enjoyed their teachers or not they're leaving
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school and walking into a reality that does not include a home they're walking into a very dark reality that is very counterproductive to their ability to effectively succeed and grow in this is what we all want to be able to see for our students and I don't have to talk to any of you or tell any of you the amount of time and resources that is invested by yourselves our school administration's our teachers into helping these 1,500 students to be able to cope with that traumatic experience of leaving school everyday to walk into a reality that does not include a place to go and being able to effectively take a step it's not the the full step but is a significant step towards where we will want to be in having these students be able to be housed if something I would hope and definitely advocate for the school board to be able to endorse I think that one we would all be in agreement that is a significant amount of resource to address helping these kids to cope with this reality after the fact - I think we'd all be in agreement that in addressing this type of matter a level of prevention is better and more effective than a level of intervention after the fact so being able to provide some level of prevention by giving the most vulnerable of our populations which would include a lot of these 1,500 students an adequate place to live will be a significant step for our school district thank you thank you lastly we have Carrie Lyons is it on yeah good evening chairman school board members in super 10 my name is Carrie Lyons and I'm the director of the welcome home coalition if you're new to the coalition we passed the Portland housing bond in 2016 which provided 258 million dollars to build approximately or acquire 1,300 affordable homes in a city of Portland our Coalition is comprised of 65 organizations from affordable housing developers to homeless service providers to culturally specific organizations and we have one goal which is to work with local jurisdictions to bring in new revenue to fill our significant affordable housing gap which is about forty seven thousand five hundred units for a family of four that makes twenty four thousand or or less I'm here tonight to express my support for this measure specifically because Oregon has the third highest rate of unsheltered homeless people in the country and the second highest rate of unsheltered people in households with children we're known for our livability and our green spaces but we have the second highest rate of unsheltered people in households with children I don't know about you but as an Oregonian that's not really a statistic that I want to you know be able to own as a local we hear stories every day families doubling up in rooms single mothers trying to find affordable home so their children won't have to change schools and children who are living in cars and still going home I recently visited a shelter in Tigard which I know is not Portland but it's a shelter that has developed a after-school program for kids and it seems like a really awesome thing at the time that kids can live in a shelter and get the after-school care that they need when they come home from school but it's a sad state when we've decided to provide after-school care in a shelter because we can't provide those children homes the link between housing stability and educational health outcomes are very well evidenced I have a degree in Masters of Public Health and this is part of the research I did in my 12 years at Moulton McCown T Health Department without stable housing children receive lower test scores they have a harder time socially and emotionally and our higher risk for adverse health comes and this is even stronger for communities of color the home forward waitlist right now has about 69 hundred people 13 percent of those are african-americans an abortion of those our households with families as a community we must build the housing stock we need and do in a way that make rents affordable to different family types I recently had the opportunity to visit a property at 105th and Burnside it is a Portland housing bond project it's 51 units and each bedroom has its own bathroom imagine being a child living on the street or in a shelter in the homeless family system of care we will have 51 of those units being housed this September by families currently in the homeless family of system care so I'm here to tell you that you bypassing this bond could bring almost 300 million more dollars to the Multnomah County area based on how the money is divided and you could see those I'm Cheryl children and that statistic that we hold true to be the second highest state with that status by housing those children within the next several years so I'm here to urge you to endorse measure 26 199 and measure 102 so we can open up opportunities outside of Portland to ensure that all people have a safe
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healthy and affordable home thank you so much thank you okay so I'd like to ask director Anthony to start the discussion thank you very much and thank you for that testimony 1500 children homeless in our district is absolutely unacceptable and the sad fact of the matter is that we know perfectly well that this is impacting many many more children probably in the tens of thousands because of instability they may not technically be homeless but they're bouncing from housing to housing to housing and they're changing schools when they do Bethany Barnes recently wrote a three part series in The Oregonian reading riting evicted and it made public the consequences of school churn on our children miss Barnes is in the back sitting on the floor we are very grateful Bethany what we've been seeing for years inside Portland public is that many of our children particularly our highest needs children children of color special-needs children children with high levels of trauma and high aces scores children who recently immigrated to the United States and speak little or no English are currently bounced from one housing situation to another moving not within a neighborhood or even within a school district but from one end of the metro area to another family in the Wilson cluster in Southwest Portland is bounced to David Douglas Gresham Barlow and then to Tiger to wallet and then to the Madison cluster then to the Roosevelt cluster and the cycle simply never ends for them recent local research indicates that the these children lose an entire year's worth of learning with just one such move one recent analysis the district attempted showed approximately 1/3 of Madison high school students have attended at least eight schools before they came to Madison and that at least a quarter of the students at Roosevelt High School had attended 12 or more before they ever got to Roosevelt we need a robustly resourced housing strategy to keep children in their schools we cannot afford any disposable children resolution number 57 23 in support of measure 26 - 199 the regional affordable housing bond measure 26 199 is a regional bond measure to fund affordable housing for low-income families seniors veterans and people with disabilities it will help build new affordable homes and renovate existing homes for over 7,500 people in the region in need of safe affordable housing or up to 12,000 people if ballot measure 102 the statewide constitutional amendment passes as well lack of stable affordable housing has been identified as destructive to student success corrosive to healthy sustainable school cultures and a leading barrier to raising the high school graduation rate do I have a motion second move by director Bram Edward seconded by director Bailey board discussion a question you mentioned aces scores could you explain what that refers to ASA scores are adverse childhood experiences the experience of for instance growing up in a home with alcoholism mental health issues and there are nine standard adverse experiences a leading one is losing a home thanks just my war against acronyms continues a couple of things I'm going to enthusiastically support this measure and the other housing measure as well one of the economic statistics I track in my real job is the housing housing costs as a percent of income there's a federal standard that says if more than 30 percent of your household income is going to housing costs you're in distress you have too much going to housing not enough left to others I don't know the statistic for Portland
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but just across the river in Clark County it's the nature of roughly 45% of renters fall into that category and almost a quarter are in the 50 percent or more of their income going to housing extreme distress and that's that's pretty much how it is throughout the entire state of Washington and I'd be surprised if Oregon is any different from that maybe worse in some areas particularly rural areas as well really struggle with this the solution for homelessness is not more shelters it's more housing this is a national issue and it's really brought upon by in part by one the stagnation of wages over the last 30 or 40 years in this country but also by the federal government spending less and less investment in low-income housing leaving states and cities to make up the difference and that's where we are tonight and a final note something that director Anthony brought up a couple of weeks ago the Secretary of State's audit of graduation rates named homelessness or housing instability as one of the key factors in Oregon's low graduation rate so I'm gonna support this measure I think director anthony and director bailey have both articulated reasons to support it i think i'm gonna have sort of one cautionary note and it's not about the how the funds will be used but about how the funds are raised so for portlanders we'll now have we already have a portland housing bond that's paid for by property tax that's a relatively new property tax and then this will be Metro layering another property tax on top of that so if you're in Portland you have two housing bonds you're paying for in addition to all the other sort of property taxes that cover essential public services including two very important ones for Portland Public Schools I'm concerned that the property tax rate for Portlanders is getting to a level that is it's not that people don't support the public services but it's just hard to cover it a director Bailey's point about wages increase increases our property taxes are if not the highest one of the highest in the state and I'm concerned that the secondary impact of using this particular tax for housing is that it actually ultimately makes housing potentially more expensive because it usually gets passed along so it's an issue I raised today in a conversation with the metro president their incoming excuse me the incoming metro president as just uh as we go forward to be thinking about that sort of overall tax burden and I guess this is sort of the sort of ongoing call for us to have coordination with our regional partners around how we assess taxes and funding for essential public services in the region so but I'm going to be supportive I think director brim Edwards brings up a an important point and I think it highlights the need to encourage our employers to give their employees living wages and we've had wage stagnation for 40 years there's a reason why we have the highest rates of wealth inequality in the United States since the Gilded Age in the 19th century I think it also points out the need for genuine tax reform which we'll be talking about in a moment and that local property taxes should not have to bear the entire burden of essential services that ought to be provided by the government and supported by residents of this state and including the business community that's my editorial comment and I I wholeheartedly support the both of these blunt measures both both of these measures I spent a lot of time talking about social determinants of education housing is one of them housing is probably the most important of
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all of them if you don't have stable housing you cannot maintain your health you cannot maintain relationships you cannot students cannot learn kids living in tents cannot learn it doesn't matter how much money you throw at the problem if they don't have housing they can't learn so I heartily endorse this and as a final comment I would like to mention that the Portland Public School Board is not just sitting on its hands as we're looking at this housing bond and this future affordable housing we do have a considerable list of asks and we are trotting around if you're responsible for putting up some of this affordable housing if we haven't visited you yet we will be so shall we ask ask for a vote two items so first I need to just make a statement regarding my employer so while there is after consultation with the general counsel while there's no potential or actual conflict of interest under or chapter 2 for for I'm providing notice that the entity that employs me is participating in the campaign efforts of each of these measures so that's one thing so I'd like that miss Hewson to be recorded for each each of the measures were going to vote on with the exception of resolution 5 7 1 9 because my employer is not taking a position on that and then the other one is just I'm going to want to have a vote explanation included for all of the resolutions that I appreciate director more working on them but we received the language last night and there wasn't time to do sort of our normal weighing in and wordsmithing and so while I support I'm going to support each of the measures I just say that right now and I'll vote for them I'm not actually endorsing the actual language and the recitals and the resolution because I didn't have time to review or make suggestions so I think the main point is and director Anthony I want to clarify there were two that we were that you introduced we have a motion for one of them and then we need to have a motion okay okay so all in favor of resolution 57:23 please say hi hi any opposed student representative yes I so by a vote of five to zero with student representative voting yes passed that and then probably a little quicker here resolution number fifty seven nineteen in support of measure 102 statewide constitutional amendment measure 102 is a statewide constitutional amendment to lift the current ban on the ability of local governments to work with nonprofits and local businesses to build affordable housing with bonds it will help leverage future dollars to build new affordable homes and renovate existing homes if measure 26 one nine nine passes it will help provide safe affordable housing for up to twelve thousand people lack of stable affordable housing has been identified as destructive to student success corrosive to healthy sustainable school cultures and a leading barrier to raising the high school graduation rate do I have a motion moved by chair Moore and seconded by director Brian Edwards is there any discussion seeing none all in favor please say aye any opposed student representative aye so again by a vote of five to zero it passes with the student representative voting aye thank you very much thank you okay so now we're going to move on to the ballot measures related to the taxation system director Bailey thank you so
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there are two ballot measures that have to do with tax revenue in the state and since that bears directly on our finances they're relevant to to our district the two measures are both restrictions would call for restrictions on revenue that's one thing they should have in common the other thing they have in common is that they're both constitutional amendments and while that's not strictly a concern for the school board as citizens if you've ever taken a wander through our state constitution you'll see a lot of things in there that really don't belong there they're not first principles that really should guide the state they have they should be laws not in the Constitution and that I believe applies to both these measures so one is measure ballot measure 103 it bans any taxes on groceries excuse me advance increasing any taxes on on groceries so let me just read it real quick it's a constitutional amendment that if approved would prevent the enactment or increase of any state or local tax fee or assessment on the sale of groceries which would include any raw or processed food or beverages intended for human consumption excluding alcohol and marijuana and now while that sounds fairly straightforward the State Attorney's attorney general's office has said that this probably will affect indirect taxation such as a tax on business profits of any grocery business or possibly any business that supplies groceries as well so it's much more than you know most states with sales taxes actually exclude groceries from that sales tax but it's much more than that what you see at the store in terms of a sales tax it's all those indirect taxes as well a couple of direct considerations some areas have had a tax on sugary beverage beverages because they're bad for a year and they're especially bad for kids and all too often you see teenagers with a big gulp thing that's bad for you short term and long term we should I believe leave open the consideration that we might want to consider a tax on that that's one of the role of taxes tax bad things people use less of them a second thing is until we figure out our revenue situation until we adequately fund human services education housing health care let's not put any restrictions on how we raise revenue so the resolution reads the Board of Education for Portland Public Schools opposes measure 103 because constitutional amendments should be limited to basic principles the measure would place limits on taxation that go far beyond a direct sales tax on groceries and revenue options should not be taken off the table until Oregon finds a way to adequately fund education Human Services in health care do we have a motion any discussion by board members so I just want to put a fine point on the constitutional issue while it sounds like a small thing I think for voters to remember that when we passed ballot measure 47 which is was a property tax limitation there were drafting mistakes which often happens when you have just one party drafting a not party at the partisan party but just one party drafting language that when it passed it took a year of legislative work to fix the errors in it and then a riri Ferol to the voters so the voters could pass the fixes and so I think just a cautionary note to voters that any time we put something in the Constitution it's much easier to put it in than it is to fix things once the heirs are in and you know drafting airs happen it's just even with the best lawyers it happens any other discussion so all those in favor say yes yes any opposed
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abstentions and student representative votes yes so the resolution passes five to zero with a student representative owning yes numbers five seven to zero thank you that was resolution resolution 5 7 to 0 resolution 5 7 to 1 which has to do with measure 104 which here we get into the weeds a little bit there's currently again in the Constitution a law that voters passed a number of years ago there requires a supermajority of three-fifths vote in both the House of Representatives and the Senate to raise taxes that was initially understood to being that raising taxes would include ending a tax credit or a tax exemption but that was refined in a court case a number of years ago so this is an attempt to bring that back and so what it would include is any bill to reduce tax breaks such as exemptions and credits would be part of that or any increase in fees as well so a couple of things if if you know anything about the legislature around tax credits and exemptions and those kinds of things they're highly political and they usually favor a small group at the expense of a larger group and that small group gets a fairly large benefit and the rest of us get a fairly small we we end up paying more well a small amount while they end up paying a lot less so they have a big incentive for a small number of people to impact that legislation and keep that tax credit going while the opposition is opposition to that is relatively small because I'm only nicked a little bit not a lot and so those kind of things tend to have a life of their own and stay on forever this law would make repealing things like that would require three fifths of the legislature to agree and it's pretty hard to get the legislature to agree on anything these days so that's one thing the second thing is I'm an economist what are we condiments allowed to talk about among other things inflation we need to increase fees to keep up with inflation just to keep up with things imagine if for example TriMet couldn't increase bus fare to keep up with inflation we'd still be paying twenty-five cents for a bus right except there wouldn't be any buses because we couldn't afford it that's just basic good government it's and so that's just another reason why I oppose this measure so let me read the resolution the Board of Education of Portland Public Schools opposes measure 104 because it restricts state government's ability to address persistent revenue shortfalls and to follow basic good governance by allowing a minority of legislators to block common-sense increases in fees in tax credits and exemptions that lower revenue in favor special interests any discussion we need a motion it's been moved by a director Anthony and seconded by a director Prem Edwards discussion I think you know sort of a definition of in the weeds and and I'm I'm my guess is that this is gonna go below the radar of most people and in my opening remarks for this section I talked about the criteria that we are using to determine whether we're going to take a position on a political issue or not one of the criteria is whether us weighing in would have any impact any actual impact on either the debate or the outcome and I think this is this is like the quintessential example of an issue that the school board saying something might
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have an actual impact this is really arcane anybody just reading the ballot title the ballot measure title is probably going to be completely confused and you know I don't think most people will be able to it's not immediately obvious that this is going to have an impact on education but it will taxes the devil is in the details in taxes probably more than anything else and if if we increase the number of items that are going to require a supermajority of the legislature that is going to have a huge impact on revenue going forward so I'm in favor of us opposing actively opposing this measure precisely because most people are not going to know that they should oppose it this has an impact on education it has an impact on pretty much everything because when push comes to shove what matters is money and this is about money so I endorse our opposition I would like to offer an amendment because I think a word or two got left out that effect hello the resolution scans and that's why I asked my students to read what they write out loud because that's when you discover so I'm going to propose that the resolution reads the Board of Education the Board of Education of Portland Public Schools opposes measure 104 because it restricts state government's ability to address persistent revenue shortfalls and to follow basic good governance by allowing a minority of legislators to block common-sense increases in fees and the new language elimination of tax credits and exemptions that lower revenue in favor special interests and I think that was the original intent it's that that makes sense it was that last Clause butts just sort of hanging out there we need to make that amendment by I'm making that motion second all those in favor of the motion or any discussion all those in favor I represent if I motion carries 5 to 0 with a student representative voting yes now any further discussion of the main resolution amended resolution thank you still working on my Robert's Rules of Order in that case let's go for a vote all those in favor of resolution 5 7 to 1 as amended I love going to school signify by saying aye aye all opposed any abstentions student representative aye motion carries 5-0 with a student representative voting YES okay next item director brim Edwards okay next item is Resolution 572 - and this is a resolution in opposition to ballot measure 105 which is a measure to repeal the law of the minion use of state and local law enforcement resources to enforce federal immigration laws so the interesting thing about this is it's actually seeking to strike language that's in that's been in current state law for about 30 years Oregon revised statute 181 a 820 and that when this law was put into place it really was an anti racial profiling measure it was a pre sanctuary state but really an attempt to limit racial profiling in the state it passed with at the time with broad bipartisan support and has been I think a useful tool and guide for law enforcement and local communities for the last 30 years but here in Oregon you can collect
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signatures and put things on the ballot and so we have a group that's seeking to repeal it so the measure would basically for 30 years police have been prohibited from stopping detaining or interrogating anyone on the basis of appearance this measure would eliminate those protections opening the door to racial profiling and jeopardizing the civil liberties of Oregonians and really negatively impacting our public safety and I had an opportunity other day to talk to Moulton County Sheriff Mike Reese who's opposing this measure and he spoke quite eloquently about the need the importance of the ability of all of our communities to be able to trust the police to be able to call and report crimes and that if they're if this is repealed there'll be less trust among some communities in being able to reach out to police to report to crime so this element of trust is very important in addition that in an environment of chronic underfunding for essential services local police are already stretched then so what this measure would do is add a new requirement on our local law enforcement officers so naughty not only sort of reallocating funding but also diverting officers time and attention for from some bear from other very important public safety issues so why is this relevant to Portland Public Schools we serve a highly diverse population many of whom come from immigrant families and all of whom have the right to access educational opportunities safely without fear of harassment to themselves or their families in addition this measure contravenes Portland Public Schools commitment to protecting and respecting students and families of all races ethnicities religions citizenship immigration status and national origin as expressed in its our racial educational equity policy and affirmed by resolution Phi 509 supporting the deferred action for childhood arrival program so this resolution encourages would have the school board taking a position in opposition to battle measure 105 do I have a motion second it's been moved my director Bailey seconded by director Anthony any discussion that we should have to vote on basics of Rights with that and say that I think the decision we're making is a good one yeah for all of our students and Families I completely agree and III think that director brain mad words director Bailey both said it very very well this fundamental civil right and it's a fundamental public safety issue I would put it this way speaking as a Sicilian American you do not want to live in a country where any group is afraid to access the courts the law basic civil governance it's an invitation to organized crime it's an indication that the civil order is going to fall apart I'm very happy to oppose this okay I'll just close by saying there's a broad coalition in opposition it's not the Oregon way it's not just it's not fair and it's not Oregon so with that all those in favor yes yes of resolution sorry resolution 5 7 2 2 yes yes all those opposed student representative yes the motion passes on a 5 to 0 vote but the student representative voting yes particular measure especially thank you for not being silent on this one okay thank you all [Music] okay so the next item is the business agenda the board will now consider the remainder of its business agenda having already voted on resolution 5 7 1 7 miss
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Houston are there any changes to the business agenda okay so I'm just gonna state that in the interest of taking a deeper dive on the contracts this week I reviewed all the direct negotiation the direct negotiation contracts and there were there were five of them three school ones to central office ones and reviewed the reports and deliverables that were called on out in the contracts and there's one contract that I'm gonna ask if we can defer for two weeks there the last year's contract requires a midterm report and a final report we just got the final report and in addition there's contract language that requires a payment in August and September in which that's before the term of the contracts starting and it's not I haven't been able to discern whether or not we've actually paid them side I'd request that we just hold it over to two weeks to be able to get them it the required deliverables and get the answer to the question on the actual language of the contract can I just clarify maybe received it would not be permitted under our own rules and procedures our accounts payable team is trained to not pay those invoices before an actual contract has been executed between both parties so right so your other questions related to the midterm yeah so I think it'd be good to get just it cleaned up so that we have the issue resolved and the staff person who's on point for this is not here this evening so my only question and I don't know Danny ledesma is in the back of the house here but if there's any essential services that we might not want to disrupt to any of our school communities if there were a further delay for a couple of weeks or someone by delaying for a couple of weeks that there would be students that would not have their mentoring start at the beginning of the year so it delay some mentoring of students it's the I am Academy so I guess so if y'all ready Madame chair may I ask the gentleman a question so you can maybe in it's a question question yeah so we sort of have the middle of the midterm report which one of the things the board had talked about is just in terms of contract administration is always getting our deliverables from the previous year but I did have a question have you already submitted this is the question I didn't get answered from the contract people did you already submitted invoices for this fiscal year are supplied services if I submitted an invoice for the 2018-2019 school years later start to start in this school year yes no I have not so and all of the reports to the best of my knowledge and I'm actually the one that sends out the reports have been sent out to don't yet Ezell as well as to all of the principal's because we also have to send out a report to each principal with that roosevelt franklin and grant we're required to send out progress reports I mean progress reports a midterm report and then four as we do as going along reports the best of my knowledge and I do have my iPad back there so that I can go back and pull up the date that it was sent out if we needed to all those reports were sent out and received yes so the contract requires a midterm report and a final report in that and wires the two major reports right so the midterm report right and we didn't get any reporters word so what I'm saying is that midterm report was submitted to the to the office of equity and inclusion that's miss dunya's office it was sent to ezel Watson as well as dunya emini oh I'm sure the well to the best of my
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knowledge it was sin again that's why I'm saying if you like I can open up my iPad and get the exact date on which that that report was sent out and to whom it was sent to dunya dunya reported verbally to me that she had received all the reports I think I believe she sent me the year-end report because she wanted you to see the cumulative information so just as a matter of practice if we're gonna vote on an annual contract I mean part of part of the issue is we got this on Friday before three-day weekend and so I asked for and again was I didn't just ask for one contract I for all five of the direct negotiation contracts asked for any deliverables that were included and when I asked for that report and I've gone back and forth by email and I don't have the report so this is part of contract administration I mean I guess this is just a point for the board that I think as a best practice we need to make sure that we're renewing an annual contract that we have available to us whatever's dude this I brought this up last week with the Playworks contract that we have that so before we just roll over into another year that we've done our due diligence if we want to do that with that help would that be helpful at all or or is the concern that you would I didn't get it I mean ideally I did I had a chance to review the year and report and all the other reports that were supplied so they that that office didn't deliver the report to to you is what we're saying it wasn't that we didn't deliver it to the school district I just want to be correct was asking about Oh correct so I asked I asked on Friday afternoon right after the business agenda for a copy of the country of the any mid or quarterly or mid reports and the final reports for any of the contracts that required them which there were there were three of them three contracts like that so you asked earlier what would be delayed by pushing this out two weeks what are we what are we going to lose that was a question that you asked no one in this room that I'm aware of was able to answer that question so I'd like to take a moment and answer it for you if you don't if you'd still like to know what's going to be delayed can you hold on just mam sure if you don't mind I'm wondering miss large if there's a way that we can allow them to carry on the work with and have a final vote after we get the report unfortunately no no okay well I'm not gonna stand in the way of two weeks of mentoring by students but I certainly I guess in the future expect us to get our business agenda earlier and all the reports I think this is an issue that came up previously with the audit committee that we get our and then this isn't particular to you so I don't take it personally but just any of the contracts so that when we're voting on them that we have the ability to look and see what sort of performance what's paid so I'll let this go but I would hope that we're not putting this position again thank you for your reports received both mid-year and end of year we did get a request from director Broome Edwards to also see the mid-year at the end of the day of Friday so we'll make sure and forward that to you we want to make sure our board has these in advance where we're you know we're evolving our practices it hasn't necessarily been standard operating procedure that every business agenda contract so we we're trying to do our due diligence here so thanks for your patience but we'll make sure and forward the mid-year report to the whole board as well okay so Ken are you okay with leaving it in the business agenda because I'm not going to stand the way of two weeks of mentoring I just think we need to have buttoned down our practices so that we
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have the we can make good decisions and foot be fully and informed so that's it's a go for it but go ahead if there's no way - okay so do we have a motion on the business agenda moved by director anthony seconded by director bailey all in favor say aye aye opposed abstentions Student Representative hi the business agenda passes on a vote of five to zero with the student representative voting yes explanation to put in the record as well okay okay are there any other reports conference reports or other business that board members want to do ever I just like to address that today right before the board meeting we had our first meeting with the district student council of the year and I thought that that went really well today so we had six of the high schools represented today for people coming to the district and we are going to begin planning for our winter PPS summit which is going to take place hopefully in early December and we're looking forward to that so I'm excited for the new year leftover agenda item so it does need to be and it sounds like there can be a handwritten change but the actual language of that even though we approved it and needs to be changed because it currently authorizes a payment before the contract starts which Emily said you can fix but I don't think so no okay any other business manager one other thing so I would like to ask that the full board have an opportunity sometime in the next month to have a full board conversation about the visioning process so that we can walk through the model that we're going to use what role the board has what role the community has before we sort of get going too far we had a work session on last week which was useful although it was at midnight or 11:00 to midnight and I think okay I stand corrected but I think it's really going to be important that the community the broader community understands the process I think based on the model that's been laid out I think there needs to be a board discussion on board roles within the the process and I would hope that happens before too much more work gets underway okay logged in note it okay any other business the board will follow this meeting with an executive session the next regular meeting of the board will be held on September 25th and this meeting is

Sources

PPS Board of Education, Archive 2018-2019, https://www.pps.net/Page/14001 (accessed: 2022-03-24T00:57:50.174924Z)
PPS Communications, "Board of Education" (YouTube playlist), https://www.youtube.com/playlist?list=PL8CC942A46270A16E (accessed: 2023-10-10T04:10:04.879786Z)

2018-09-04 PPS School Board Regular Meeting

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Event 1: Regular Meeting of the Board of Education - September 4, 2018

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