2018-08-28 PPS School Board Regular Meeting, Work Session

District	Portland Public Schools
Date	2018-08-28
Time	missing
Venue	missing
Meeting Type	regular, work
Directors Present	missing

Documents / Media

Transcripts

Event 1: Regular Meeting of the Board of Education - August 28, 2018

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the regular meeting of the Board of Education for August 28 2018 is called to order we want to welcome everybody present and welcome our television viewers can I just before we go any further can I just it for safety reasons we need to make sure that there is room on all of the aisles so if people could move to any available chair or just make sure that there's enough passage space for safety reasons okay so I want to acknowledge that we have a bigger audience than usual here tonight [Applause] including many Cairo servers so before we begin student and public comment I'd like to make a statement on behalf of the board all of us are here because we are compelled to improve this district we all decry the undeniable fact that this district has for many generations failed many students including students of color and particularly black students we are all working for a bottom-to-top transformation of the district to make it both effective and student-centered we're working to make this district focused on fulfilling the promises that have been made to finally address the pervasive gaps and put an end to the institutional racism that has harmed our students clearly this work is in its earliest stages and there's a great work a great deal of work yet to be done we are committed to doing it the first step the board took in this effort was bringing superintendent Guerrero to Portland we chose him from an extensive list of strong candidates because he satisfied the two most important criteria we set for our search first a bedrock commitment to serving students in particular those students that PPS has persistently failed and second because he has the skills necessary to actually do the work of transforming TPS into the kind of district our students deserve those skills are in evidence this week with the reopening of two middle schools on Monday including the Harriet Tubman middle school [Applause] this board committed to doing it last summer and superintendent Guerrero and his dedicated team made it happen in the face of huge technical challenges this is only a start but it's an early demonstration of both our collective commitment and this administration's ability to move those commitments into action we understand that promises are not enough and that these small steps cannot outweigh generations of bad faith and ineffective leadership as we build our capacity to serve all of our students we value community led efforts like Kyra's that have formed to try to fill the breach for black students we want to support them to learn from them and to see how they can inform our efforts more broadly across the district thank you all for being here and I'm going to dispense with most of the preliminaries that we usually do for these meetings except I want to mention that we have interpreters in the audience can they
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come to can they come to this mic and announce where they're going to be and once they do that we'll move right into public comment naruse key is it yes Lee Camuto knows in my series para ustedes Lovaas spasiba good evening my name is daniel muhammad an ele waste refreshen servicio de enter pakistani simul tania in la parte de trois del cuarto cstr algún personal necessities were shining through a sermon talking to each other what she's here good evening everybody Maggie go our boolean object I can only two animals to each wanna while at the inputs of I've got a short hour then a song but you not everybody okay [Music] so let's move right into students and public comment is Houston do we have any student comment no do we have public comment do we have six our first two speakers are Ronda royal and Joe McFerrin [Music] hello I'd like to thank the school board for their time and effort and their wisdom and guidance for their shared goal of appropriate education for all children in Portland regardless of race economic status gender or disability my name is Rhonda Rowe I I graduated from George Peabody College and I'm interested in the field of developmental psychopathology which I like to think of as the story of how some children develop disorders like anxiety and others become resilient I'm also a parent of three children who have attended Portland Public Schools since 2004 I signed up today to speak about dyslexia but I really want to talk about accessible education for children with dyslexia this is relevant in the context of Oregon State bill one zero zero three which requires early screening for risk factors associated with dyslexia and reading difficulties it's a good start for our school to create opportunities for appropriate and accessible education for all children as a board this level will importantly gather data about how our children are able to comprehend and read fluently and as a school board you'll have the opportunity to make decisions about the work about this work but I'd like you to think about the big picture there are many children with dyslexia that estimated five to ten percent of students have dyslexia which is a neurological learning disability the commonality of the this disorder is that they have difficulty with from phonological decoding and accessing information that is automatic for most people but they are unique in their strengths and weaknesses children with dyslexia feel dumb they're not dumb but they often feel dumb because of how they're treated there are no intervention interventions that can cure dyslexia it's pervasive it affects math reading social relationships it gets worse when people are stressed and don't have adequate sleep or nutrition there's too much noise so what do we need to do as a school district we really need to focus on appropriate accessible education for our children regardless of their age background or eligibility for special education too many kids feel that they're lazy slow dumb are not trying hard enough when this is not the case their brain just works differently they feel segregated in this the slow reading group and that's is very stigmatizing unless they have a growth mindset what works for kids with dyslexia we know that small quiet classrooms providing accessible audible texts fostering a growth mindset and habits like perseverance openness to learning empathy and compassion and finally reestablish interest by not blaming the child for their disability and instead empowering them to learn to map the world in spite of it we want to allow
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all children to fill their backpacks with skills for tomorrow's workers I know this go borders under an economic pressure to make dollars go as far as possible but our focus also needs to be on the most appropriate and accessible education for our children with and without deceit you finish up your coments i'd like to thank the school board and administration for the consideration of this topic and i will submit this to karen thank you [Applause] good evening chairperson more members of the board superintendent Guerrero my name is joe McFerrin I serve as the president CEO of Portland Oh I see in the rosemary Anderson high school for 50 years Portland oh I see has served the african-american munity in a variety of ways our roots are based in workforce training and over time we've added services to youth and families involved in the juvenile justice system and gang outreach and prevention as a PPS partner for over 30 years we have opened alternative high school sites and this year we are launching a Middle School in North Portland while we do not serve the african-american community exclusively it is our primary focus in all of our programming P oh I see values the work done by Kairos because of their success and positively impacting children early in life we believe in Kairos because of our experience and confidence in the organizations effective leadership collie lad and this is a lika gardener have led the charge for addressing and changing the achievement gap for youth of color and especially for black children as a leader of P oh I see I urge Portland Public Schools to support the mission of Kairos and to work with us to eliminate the racial achievement gaps by cultivating confident creative and compassionate young people your commitment to Kairos through the granting of a five-year lease [Applause] in the humboldt school building will allow them to continue their program without disruption and secure a long-term space this action will send a clear message confirming your dedication to black children and all children Kairos has a proven track record of achieving academic success for underserved children and therefore this could be and I've been around for a long time this could be one of the most effective and obvious decisions that the district could make [Applause] [Music] [Applause] give Kairos the ability to list home boat for five years and by then I trust that they will be in a position to acquire a new space the community will make certain that Kairos will have a state-of-the-art facility by 2023 [Applause] and I'd like to submit letters of support from the following organizations n-double-a-cp early learning Multnomah representative Janelle Bynum voic Department of Education Meyer Memorial Trust OPH I the Urban League Mesa pair black male achievement initiative jack-and-jill coalition of committees of color unite Oregon black building blocks to success Vancouver Avenue Baptist Church black
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United fund pal reap and many others thank you [Applause] [Music] miss usin new speakers good evening I'm gonna be reading my name is Bahia Overton and I'm the director for leading for learning and equity initiatives at the chalkboard project I'm going to be reading some testimony from Iris Bell the former executive director of the organ you development council but first I'd like to express that I came to Portland as a five-year-old I attended Troutdale elementary bright a mile I attended to Sweet Briar I attended alder finally landing at Tubman middle school where I finished they're going to Benson high school going to University of Oregon I was the duck cheerleader going to Fisk University in Nashville a historically black college and then attending Portland State University for my masters and PhD I want to say these things because I have been through the educational continuum here in the state of Oregon and I can say that two experiences stand out profoundly to me in terms of what really supported my learning and what allowed me to be a PhD almost candidate right now if I can never finish so those two experiences were being at Tubman middle school where I had Paul Coakley was my principal I had an amazing history teacher named mr. Symington I had in anything healthy Draenei Mr Hudson I had a homeroom teacher named mr. I know all these people I remember everyone's names because they had that kind of an impact on me and after going through all these schools in East County where I was not treated well I had one teacher mr. puff who told my parents that I was a jewel among the thorns that he valued me he saw potential the one teacher and all those experiences and I did not like the color of my skin I did not like who I was I wanted to be the special black kid who didn't stand out and only when I got to Tubman was I reaffirmed and confined supported and believed in and when I went to University of Oregon where I was four nine five four nine five and that's it leaving there and going to Fisk University a historical black college and being affirmed and reaffirmed and cultivated by people who look like me who were scholars and educators and doctors and scientists reaffirmed for me and confirmed for me my abilities so I don't want it to be lost on the board that these experiences cult of being cultivated by people who not only look like you but who express how much they believe in you is something that you cannot measure simply in even academic outcomes though we have them you have to look at the children thriving and being healthy you have to start there first and I don't I don't do it they're the places that we can do that are shrinking more and more here in Portland and the community has been raped and pillaged and this is where at the very very end I'm here sorry so really quickly what I'm speaking to from Iris ville is cereal force displacement which is defined as the repetitive coercive apeople of groups the displacement is due to federal state and local government policies when we look at historical force displacement what it results in is people feeling not secure in their space not being able to thrive not being able to find balance or stability and therefore it results in interpersonal and structural violence in communities if we are truly trying to eliminate the school to Prison Pipeline then we must think about new narratives new ways of engaging our school system and addressing our needs of our children in different new and innovative ways which is what Kairos is doing and although I know we have policies that are in place for a reason we need to look at that in the face of where is the evidence that we have shown support for our children that ends in them thriving and I just have yet to see the evidence of that all evidence points to the fact that our children are not valued or loved or believed and do not have promised that is what all of the evidence points to so when we look at plan trinkets and gentle ocation they're the most appropriate characterizations of what is unfolding with the policies
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and decisions being made by Portland Public Schools regarding Kairos PDX and the only way to reverse the impact that all of these these urban renewal and gentrification and all the things that have happened in our community is to actually step out and do what is right rather than what is I don't know in line with the I don't know what the goal with the value not the letter I guess of the laws when I'm saying anyway I'm gonna submit this I'm gonna close out I'm submit this full draft of the statement from Iris Bell but think about and look educate yourselves around the impact of a serial force displacement and what has happened to this community over and over again thank you [Applause] good evening my name is CJ Robbins and I coordinate black male achievement efforts for the city of Portland's office of equity and human rights I first want to say thank you to the community members that have come today with children and families and shown up in support of Kairos PDX appreciate the time that everyone has taken out of your lives today to be here so I first want to say thank you to you thank you also to the board for your thoughtful consideration here BMA is a collective of individuals organizations and communities who envision Portland as a place where every black male will have access and opportunity to health safety and success we focus primarily on policy and education employment justice system and to promote family stability I'm here today to share our collective voice on behalf of the black male achievement education subcommittee which is chaired by Mark Jackson executive director of reap and who Kali Ladd executive director of Kairos PDX is also a member of Kairos is not just a charter school it is the primary school that is meeting the vision of equity head-on and unapologetically [Applause] the parents at Kairos have their children there because they believe in a school that has eliminating the achievement gap for black brown and indigenous students built into its foundation that foundation like any is vulnerable to uncertainty here we are for the second year in a row having the same discussion we had last year about a space where Kairos can thrive this discussion is not about black and white it's not about charter schools and it's certainly not about treating all charter schools the same it's not about equality it's about equity [Applause] equity requires a thorough analysis of who is benefitted and who is burdened by all policies for racial equity that analysis must take race into consideration and must be placed in historical context I heard some kissed Oracle context from you earlier chair I appreciate that Portland Public Schools has had an unacceptable and pervasive achievement gap for its entire history meaning black brown and indigenous children do not get what they need to succeed in your system our equity analysis shows that Kairos is a community of parents and children for whom equity is not optional but rather foundational this community is burdened by the uncertainty of year-to-year leasing and is expressing that burden to you today so I ask what who or whom is benefited by this uncertainty is there a unified strategic purpose or is it just so that all charter schools are treated the same I'll wrap up by simply saying this to make this decision in a vacuum using equality instead of equity as in historical context as your guide will lead to more of the same for our children achievement gaps disproportionate discipline and school to Prison Pipeline we simply will not stand for more of the same [Applause] thank you for your time today and thoughtful consideration of this issue and we have submitted a letter that was mentioned by mr. McClaren earlier thank you
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[Applause] mr. wells I pastor Emmanuel Church which is a 53 year old church here in the city founded in that April 11 1965 ballon 39-51 Northwest to Sydney Street that is now a bicycle shop I remember going to Paul Intel when we sold that piece of property for $10,000 collecting a check from him but how times have changed and how circumstances have changed and I think you see by the passion here I was on my way here and I thought why do we have to continue to have these battles over the education of our children I would think there is what we call the common good there's the things that we all rally around I look at our schools and I am burdened because it is not what it was in my formative years we face a multi-generational resistance that I believe to the education of our children I don't believe it's necessarily intended but that's the outcome mitigating circumstances get in the way and I don't want to repeat what has been so aptly stated here today but let me just draw a couple of thoughts I thought about the word vision and since I'm a pastor I won't preach here but there is a particular passage in Proverbs 29 and verse 18 says that without vision the people perish in other words the people are not able to cast off restraints there are things that generationally hold us captive and hold us bound and it does not release us to be who we are the reason that you see this passion here today is because we believe in Kairos I remember growing up here I lived at 51:33 North Michigan this is in the 70s I don't know if you were here then but this was in the 70s I was bust to Madison High School I caught the bus from Humboldt Humboldt was a place where we hung out Humboldt was a place where we played ball Humboldt was a place where we met our friends and companions and so over the years as you know the school closed down and what was once a thriving educational center began to be in disarray and decay and someone had vision someone had vision for how to educate our children and that was Kairos [Applause] [Music] there is what you do from an administrative standpoint of which we respect and appreciate but vision is not something you can by you it's not for sale it is a rare commodity that comes up out of the ashes up out of the abyss and it's designed to facilitate a solution to a problem and frankly it's a design to facilitate a solution to a problem which the school district probably could do a better job but Carlos responds to a cultural dynamic not only an academic dynamic that feeds children who are looking for people that look like them and unfortunately in this city we don't have too many institutions like that Joao McFerrin just sat down from his organization and I appreciate all that Tony's doing with his organization these are men of vision and I believe vision has to be funded vision has to be supported vision has to be concurrent create it it comes out of the heart of people who have a passion for educating our children and so what I would say to you is that as we make decisions we lose clarity because of mitigating circumstances and I believe you're
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well-meaning I'm not here to beat you up I'm not here to say you're bad people I'm sure in your own reasoning and in your own heart you are doing what you think is right but what we have to address today is the systematic failure to include our children in an environment where they can thrive let me end with this my baby girl might I have two daughters one I won't call their name so they don't get on Instagram what have you oldest daughter graduated from Spellman universe Spelman College my baby girl graduated from Howard University thank gods that she had enough Moxie in her to spend sometimes 24 hours in a day studying all night long because she wanted to pay for her education she graduated in biology not in PE but if that's such a degree but she graduated in biology with a four point plus degree she had to come back to Portland to make up some leveling work and so she went to PCC College she said to me dad my two semesters at PCC was more difficult than my four years at Howard University the reason it was difficult is the reason all of these people are here we understand the effects of culture on education we understand the effects of someone saying hey you can do it you can achieve now I don't know cast aspersions and assume that there are not good teachers in many of our institutions I know there are they are but I'm saying to you today that Kairos must be given consideration as a visionary concept that we can't just walk by and ignore and I thank you for your time and I pray I pray that we're able to extend every accommodation to Kairos that is so deserving because they are an answer to a problem thank you good evening board members and administration I too am here to support Kairos okay and I'm also going to read a statement from Senator Dave Elgort Lee she couldn't be here but I just wanted to share a couple of observations I've been around long enough that I remember above you there used to be a big sign that said equity in the 80s equity in 80s right equity and 80s and if you were sitting back here and looking up here you wouldn't see much equity if you look at the administrative staff that you see running around here I don't see any equity now these are things that you can control you can't control how quickly they drive nails or they paint hallways but you can control who you hire now the reason that's important is when you begin to communicate with various communities and they don't see anybody that looks like them and you're telling them what you're going to do to help them they have a lot of hesitation about your sincerity so I would suggest that as you go forward that the things that you can control you do control and at long last and Portland almost at long last you should have an administration that looks like the children this district serves now Bishop Bishop was he's very kind he's more learner than I am I was I would suggest he was talking about well meaning go back and read the letter from Birmingham jail what Martin Luther King said about well-meaning doesn't mean doodly-squat essentially now I'm worried a bit and let y'all get on with your business we are here because we love our children we are here because we believe in creating Beloved Community we are here because we believe in speaking the truth we are here because we want to advance what dr.
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King said about love power power and love well over 50 years ago quote power without love is reckless love with the power is sentimental and anemic power at its best is love implementing the demands of justice and justice at its best is power correcting everything that stands against love we are here as taxpayers to question why you were arrogantly continuing a pattern of misdirecting board power against the best interests of educating our black children to Kairos [Applause] Portland Public Schools as an institution has a shameful hence history of demonstrating that it does not care about educating black children and has been terribly slow and resisted efforts to dismantle white racism some of us in this room are products of Portland schools and have been activists in the struggle for justice for our children in this district for over 40 years we still here when no longer in your roles as board as board members the people who have demonstrated that they know what is best for our children and how to serve them and effectively educating them or sitting before you and in the audience and out in the community we're here to say stop disrespecting our experts when will you listen in here and act on what we are telling you is in the best interest of our children what will you do with board power on your watch to interrupt and correct decades of institutional racism stop disrespecting our experts stop disrespecting what parents want for their children stop disrespecting the black community stop upholding institutional racism [Applause] what will you do now to demonstrate that you respect the black community's demands for how and where to educate our children we are here to say that we are sick and tired of being sick and tired of petitioning for board policies that are right just and fair for our children's education we are here to say do not serve more platitudes paternalism again stop harming our children stop the railing their path to success we are here demanding that you now serve the demands of justice for black children for the black community and their going forward you commit to putting in place the resources that will lead to equality non racist education for black children and all children in Portland Public Schools power at its best serves the needs of justice justice in this situation is giving Humboldt School to Kairos with a period of time the community demands a Belle burger [Applause] thank everybody for the comments the next order of business is the superintendent's report I'm not sure how I'm supposed to follow that up good evening everybody [Applause] [Applause] [Applause] well as much as I'm excited to share a report about the opening of school I'm not going to begin doing that without also first speaking to this very important topic of supporting and better addressing the needs and achievement of our black students and an appreciation for the work that Kairos is embarked on towards the shared goal I want to thank the speakers for their statements this evening and to all the community members that are here this evening here in Portland like unfortunately and probably every other urban school district across the country we have failed to effectively serve black students this is unacceptable to me families and community members are right to raise attention to this serious and urgent matter as superintendent one of seven superintendents of color in the state of Oregon of two hundred districts I am committed to disrupting these racial
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inequities and ensuring the success of all students this new leadership skom it Minh tis to proceed in this work in a deliberate and thoughtful manner it includes critically examining those practices that will result in closing opportunity gaps in our school system African American community members and leaders are once again calling on education leaders in this city to address these pressing challenges found in our school system one that enrolls over 4600 black students in my short tenure here I have met with many of these leaders and begun to start to understand the history and the complexity of this issue I accepted the challenge of coming to Portland to transform how we as a school system can better ensure a thriving learning experience for all of our students especially for students who have not been served well in particular black students over time it is my expectation that our actions will demonstrate urgency and a tangible commitment to providing opportunities supports and interventions to support students of color whose full potential has not been yet realized we appreciate the work that the Cairo school community has embarked on we will work actively towards resolving the facility question and are confident that we can come to an acceptable agreement we we're all actively involved in addressing this particular issue and I have also charged our districts special advisor on equity and social justice to work with us black students and family Kairos PDX leadership and our broader community to create a path forward and to accelerate this important work [Music] [Music] [Music] [Music] [Applause] [Music] [Applause] thank you everyone appreciate that if it's okay I'd like to talk about the first day of school we opened our schools yesterday to 50,000 students were monitoring our attendance but we believe PBS may be experiencing its highest enrollment in over a decade and yesterday was a truly amazing day I spent much of the morning visiting three middle schools Rose Way Heights Oakley green and Harriet Tubman each was uplifting and memorable occasion arose way height students filled the playground to get their schedules I asked one young man to show me his class list and it helped confirm to me why we took this huge and difficult step to open two new comprehensive middle schools because in addition to his core classes like language arts math and science he's taking Spanish and engineering robotics at aqua green I observed a middle school teachers were all dressed in their school t-shirts and led the students in a high-spirited dance while our dynamic principal set a tone of inspiration and high expectations at Harriet Tubman principal Natasha Butler put it best we did it we started work on this project in March that was only six months ago with all of the construction and the necessary work this is truly an accomplishment [Music] [Applause]
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we recess for a few minutes we're going to recess for a few minutes probably probably five minutes you ready okay we are reconvening the school board meeting um do you want to finish your report that I was sharing with the board how the opening of school year went and I was sharing how at Harriet Tubman which we were joined with mayor Ted wheeler we we toured a lot of sparkling new classrooms we testing it's not an apple endorsement necessarily what I'm hoping everybody gets an opportunity to to get a chance to do is to go visit Harriet Tubman middle school I think you're going to discover a fantastic space a fabulous dance studio and you know the first day on Monday seeing all those sixth graders they're touring their school beginning to build an identity as a new middle school was was very promising as the mayor and I
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said opening these middle schools should should partly put to rest some skepticism and send a message that that we are able to deliver on our promises at each of the schools that I had a chance to visit on Monday I saw teachers who were eager to accept our students custodians who had worked hard making sure others last-minute touches were in place to make our students feel welcome our teachers who had very carefully prepared their classroom environments and our administrators taking charge and if time allows I want to show it a short little video video clip of some of the highlights of this first day of school but speaking of these milestones I want to talk about a big year that is happening at Lincoln High School which is celebrating its one hundred and fiftieth anniversary Lincoln High School for those who don't know because I'm learning these things is one of the oldest high schools west of the Mississippi and the oldest high school in Oregon it was founded as Portland High School in 1869 with 45 students in the Northwest and renamed and relocated in 1909 to what is now Lincoln Lincoln Hall at Portland State University Lincoln has always focused on academic and extracurricular excellence and has educated many Cardinal alumni who have gone on to great success among them our current mayor Ted wheeler under the leadership of principal Chapman who I want to recognize here in our front row Lincoln is proud to be one of the top 100 College Prep International Baccalaureate high schools in the US and is dedicated to creating inspired global thinkers students think critically about the world and regularly give back to communities throughout Portland and across the globe the ATU contract later in this meeting you our board will be considering and voting to ratify our collective bargaining agreement with our special education bus drivers represented by the Amalgamated Transit Union I'm glad on two fronts one we settled a fair contract that was supporting supported overwhelmingly by our drivers and two this was the last outstanding contract we now have all of our CBA is in place and operating I want to thank everyone involved for their persistence and I believe this represents an important milestone in labor-management relations at PPS a reminder a reminder to our families with those who have entering kindergarteners kindergarten starts on Thursday I expect that we will have as positive an opening day as we did for our upper graders this past Monday I plan to join our kindergarteners on their first bus ride to school this coming Thursday thank you and let's take a look at the first day of school [Music] I'm Isaac Cardona of the principle of Jason Lee Elementary in today's the first day of school first day with students and they are entering the building now getting ready Lord [Applause] welcome to the new Harriet Tubman we're here at Rose Way Heights middle school to the first day of school here in Portland and we're really excited first day of school and I'm the best everybody's so excited to see each other after a long break and excited to be back in the building and looking forward to all the potential that this year has [Applause] we are welcome to mean all the sixth graders show them around we're super excited about making sure that every child feels included and welcomed and engaged and empowered and believes in themselves and we just kind of want the same feeling for everyone in our community I have four kids starting school this year freshmen just started at Madison so big day for everybody I think the biggest thing is we're a true elementary school now so K through five there's a new middle school in our neighborhood called Rose Way Heights and so we're excited to have space in our building in just an art room a computer lab just basically we haven't had previously because for the first time ever they're us today to contents and little screws in Northeast that's affecting a thousand students you're going they're going to have a different kind of middle grades experience it's a that's a big milestone for us this has been in the works not only for the last year but for the last 12 years so this is a big accomplishment I think there's a lot of optimism and excitement about moving forward and what we're going to accomplish together seeing the smiling faces I'm gonna go get a lizard out of my car the class pet is ready for the first day as well he's a leopard gecko and he's almost one year
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old and all they're trying to place is on the first day of school the enthusiasm between the staff and the students and all the families that we've met so far it's just contagious and we're so excited to be here everybody from the other schools yeah well you're gonna know some people already and then you're gonna have a chance to make a lot of new friends we are so excited to be able to offer this to our students and overall community it is our first day sixth graders only and Wow a great day in retrospect I should have been dancing right along there so that concludes my report thank you so before we move on to the next thing I want to I'm gonna ask board members if there's anything in the business agenda that they're gonna want to pull out that I want to pull out but and no staff needs to stay late but I'm just gonna note one speak to one particular item but I don't want to separate vote and I don't need staff to stay cuz okay okay so next is the Amalgamated Transit Union contract ratification I'd like to invite Laird Cusack for his probably final appearance here which okay you shouldn't be that gleeful so I learned cusack actually the former senior director of employee and labor relations Friday was my last day but I I come finish this last thing thank you for coming back my left is Dan Rowan who was the chief negotiator for the ATU contract and will do the presentation he did most of the work frankly I'd also like to thank Terry Brady that's just a director of Transportation who sat on the committee as well and provided us invaluable information and support during the entire process to the board as laird said I'm Dan rowland was the chief spokesperson for the contract I'll just cover a few of the highlights of what was in the report that the board has received we first met July 31st of 2017 we met roughly a dozen times including mediation through the state conciliation service we reached a tentative agreement on August 6th of this year I was within the parameters set by the board and it was supported and ratified by a large majority of the drivers so I joined the superintendent and the staff and recommending this tentative agreement and happy to answer any questions aboard me excuse me may have any questions no but I'd like to think there'd also not just for this contract for the work that you did this past year because this may be our last opportunity to thank you so thanks for all the work I know it's a heavy lift this yard with all the contracts of them to conclusion after a very long road with many different actors engaged but your professionalism and kind of cool demeanor was very much appreciated it's always a team effort and the board participated and made good decisions and superintendent was very nice to have a boss again when you came on thank you very much for all of us when I say that we're very happy that we reached an agreement on this and we're looking forward to continuing the good work that brought us here so thank you for all of the efforts I know it was a little longer than we wanted but I'm glad we're we're here today so the board will now consider resolution number five seven zero six okay cause for technical democracy in action
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hello way to be on it Nick thank you for having us well I wanted to I want to thank the entire bargaining team for coming together in a spirit of compromise to finally reach an agreement after over a year of negotiations I understand that you have a budget to work with and many different contracts to settle but I want to make sure that we all come out of this unreasonably long process learning lessons for the future throughout the bargaining process we were truthful and honest and we showed up on time and ready with documentation to back us up we brought ideas and solutions in an effort to strike a workable compromise all throughout the negotiations though the management team told us that PPS did not have a school bus driver shortage yet within half-an-hour of the contract being voted through by our union members we were told that between PBS and first student the district is 50 school bus drivers short if you are wondering what 50 drivers short looks like it looks like the radio room operators mechanics management and dispatchers all out on the road making ends meet on the first day of school coverage divers doing double work loads fixed route drivers going above and beyond at regular capacity and hours to help out where needed for me personally the number of children on one of my routes tripled from last year to this year these are students with many complex needs including significant communication and behavioral issues when I told the principal of this school the number of the students on my bus he thought I was joking after explaining the situation to him he immediately recognized the safety concern and responded by dropping what he was doing to call the Transportation Safety Department since that conversation occurred an additional student has been added to that route we're only two days into the school year and I'm already hearing from more and more from my co-workers that I'm not alone the fact that management would say all year through negotiations there was no driver shortage shows either how disingenuously we're doing bargaining's or how disconnected they are from actual work we the school bus drivers are the ones feeling the consequences of this delayed contract and uncompetitive pay I'm sorry provided by the management new contracts have now been adopted by both PPS and for a student and the wages do not support what it would take to fully staffed taking so long to come to an agreement on a contract has forced several highly skilled bus drivers to leave in search of more stable work I fear that with the increased bus loads worsening traffic rising cost of living and uncompetitive pay we will see more of our special education bus drivers leave for greener pastures the drivers did want a contract and so we accepted one but because of the delays it will be less than a year before we will begin negotiations again for a new contract management and drivers need to find a way to come together because the driver shortage impacts all of us and most importantly it impacts the safety of our students we don't expect to agree on every issue but here's what we have to come to expect this time around management started the process with empty hands no proposal and when they finally presented one it did not even include a second year of wages next time the management will come to the table on day one prepared with an honest reasonable proposal this time around the taxpayer money was wasted on expensive outside lawyer who profited from dragging out the negotiation process next time the bargaining team will be led by people who recognize that the district the drivers and the students all benefit from reaching a fair agreement this time around we were consistently lied to about the driver shortage and the need for fair wages was repeatedly denied until an implementation happened at the last minute next time a management will communicate openly and honestly about ways that we can solve this driver shortage together going into the next round of negotiations we'll be living with the effects of the driver shortage everyday it will be fresh in our minds that you need us more than we need you you can't create a workforce out of nowhere we are valuable professionals with commercial driver's license medical certificate cards school bus drivers certificate certificates first-aid cards and years of on the road experience if you want every child to have a safe way to get to school and back home then all drivers need competitive living wages and access to health care benefits but more than that we need respect when negotiations begins I hope you'll remember these lessons I know the drivers will thank you for your time [Applause] also thank you for having us and not
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having the timer I won't go too long I do want to just mention briefly I grew up here Portland Public Schools I am of african-american descent and I experience many many situations where I was reminded of my skin color as a way of tracking me into a certain kind of class level or an activity that somebody thought I should take and I hope you guys support Kairos it sounds to me like respect and value equity parity we've been saying it's for Kairos it seems to be for the school bus drivers and for the students that we represent the special education students and one of the things when I went to Grant High School my guidance counselor told me as a incoming freshman she said I went in there saying I want to take French in theater and she said you need to take home a canned shop and I was you know I'm 14 and so what I'm like oh but I want to take French in theater my mom and I looked at this and she said I know sweetie but you need life skills so that was I graduated in 89 think I thank God for my parents and many people who were in this community and who spoke tonight for Kairos they influenced my life and I am here because of everyone in my community not all these students have that which is why we have taken so much time this last year to speak on behalf of our special education students they cannot all come here and wait an hour to be heard or to be seen they can't sit still that long they you know I mean we're working with the most vulnerable students of our district and that's been our primary motivation yes we want to pay our bills but we want to stay here we love what we do and we've lost some really great drivers it was really disheartening to see some drivers not come back who I expected and hope to see and so we're really hoping that you guys are listening to us differently by now that you're really understanding we know what's going on so my my thing my main theme for tonight is I would really like to ask you two things one is consider who you're getting your information from whether it's memos emails or whatever we as drivers and negotiation we provided documentation for everything we gave that the your negotiators asked us for proof and asked us questions and why and that's what we brought to the table every time we came to negotiations in mediation however when we were saying were short when we're saying we need more drivers we need more money to hire quality people we were told repeatedly we don't have a hiring problem and yesterday when I saw our dispatcher going out on the bus when I saw our safety main safety and training person go out on the bus when I saw our new field supervisor who just got a CDL go out on a bus imagine my not surprised because we were already short we knew this so we recommended this contract because we wanted these students to go to school we wanted these students to have you know have the consistency to know they can trust adults in their lives we can't promise you that we're gonna do this again you know for you really because your negotiating team said we want you to recommend a yes vote that's what we did we had many drivers who were like wait a minute wait a minute this is not this is not okay and we said well you know we didn't get to where we wanted to get to we'll use it as a building tool or the building step let's build on it the next time so I'm encouraging you to whoever you talk to whoever you take direction to put it into the budget you you have to pay your drivers more you know we appreciate what we've gotten but we had to fight for every dime you didn't give us anything you guys offered us two-year wage freeze until November so that's like seven months of negotiating or six months of negotiating and two-year wage freeze it wasn't till month eight or nine that we got like a 49 cent increase from you so you gotta do better next time please we're not we're not going away we're gonna stay because we really want to be here and these kids deserve consistency so you see all the kids who are here most of them did not have IEP s or they didn't the ones who are here earlier they don't have a EPS the kids that we transport they do they need us to advocate for them they need you to advocate for them on their behalf they are our most vulnerable and they can't go home and speak to their parents and say what's wrong as well as these
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kids who were here can am I making any sense at all okay so that's really I just really would like to ask you guys to consider that when you're doing the budget for the next year you know however however when it's put in come to the table with something that's meaningful Vancouver just recognized that they're short they've upped their pay like 20 to 27 an hour you know so it's it's we are short drivers so whoever is telling you we're not they're lying to you they want their job they're scared I don't know what it is but come out ride with us hang out with us do a ride along with us you'll see what we see great wonderful children who need assistance who could do better with behavior or physical or speaking or emotional or psychological challenge to deal with if they could they need us they need you to remember them and to think about them think about your own children you want what's best for your children these children don't deserve any less they don't deserve any less so I just want to just ask you consider one more thing is that the psychological damages of any kind of neglect inconsistency that children go through there's been many many studies you can google it you can pull out research books whatever you want to do our children are special education students they suffer the same kinds of damages when they don't have the consistency of love and care from the same kind of driver day in and day out they need us they need you to do the right thing so we appreciate what we have but we will be building and we will be back on full force looking to negotiate a fair contract thank you the board will now consider resolution number five 7:06 2017 to 2019 agreement between the Amalgamated Transit Union and school district number one Jay Multnomah County Arden do I have a motion so moved second okay moved by director Bram Edwards seconded by director constan miss Houston is there any public comment okay is there any board discussion no okay the board will now vote on resolution five seven zero six all in favor please indicate by saying yes yes all opposed please indicate by saying no any abstentions Julie yeah can you one okay are you yes yeah okay and I don't think I voted I mean yes so and student votes yes okay so the resolution passes by a vote of seven to zero which student representative pace or voting yes okay thank you oh okay so next item we're gonna get a bond financial update from our deputy superintendent of business and operations Claire Holtz and Carol Samuels of Piper Jaffray good evening chairman superintendent Guerrero directors we're happy to be here tonight yeah I'm just wondering if someone in the back is going to bring up the it is perfect thank you very much appreciate that magic people in the back okay so we are bringing to you tonight a bond financial update it's something as I entered I've been to in Portland Public Schools now as a deputy superintendent business and operations for a little over a month and before I came I was well aware of where the district was in bond finances had
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similar struggles in a neighboring district and it's a common issue across this country right now with with construction in school projects in general so what I'd like to do is tonight talk about looking back a little I'll bring up about what we're gonna do for auditing performance auditing looking at reviewing 2012 and 2017 bond programs and then we're going to make some staff recommendations to move forward Carol will be looking forward in providing some solutions for the remaining shortfall that we have in the bond program okay so one of the things that I want to start with is the board gives us adopts guidelines for us called Ed's ad specs or education specifications to guide our work in this program and we there are really building design characteristics that shows how we facilitate how facilities support programs in curriculum and we are located in an urban area and so we have a finite amount of for most of our projects so we find ourselves constrained in terms of size of school the facility the land and that can have an impact on what we're trying to develop in our master plans and our front-end then it has an impact on our financial resources so tonight I'll continue with as we look back one of the things I've heard from many is how did how did we get here what is the why behind the increased costs so what we have done is we put out a request for proposals and we have awarded performance auditing contract and we will for four years and with an option to extend for additional four years and we are using now generally accepted government auditing standards that is we have up graded our audit performance on it practice based on a recommendation from members of the bond accountability committee okay and they will review the 2012 and the 2017 bond program and we're looking at supporting the district's continuous improvement process and implementation of best practices and that we will bring a report back to you by March 31st for this look back so after the audit I want to just kind of review a little bit about 2012 bond program so we have a forecast of expenditures or total costs of 580 million dollars and we have potential funding sources of 583 million so we actually are ahead by about 2.8 million dollars available right now now this is forecasted to the end of the program so that's a good sign but one of the things that I need to share with you is part of that comes from where the bond is put maker Roosevelt makerspace on pause and so what we have done is we will be making a recommendation to look at how we fund that fully with a combination of resources different funds and so that will come later in a recommendation one of the things that we've done to help balance this program originally we had four hundred eighty two million dollars in bond principal and then in addition we had about fifty seven million in bond premium we had interest earnings of about five point eight million partnerships and things like with concordia for fifteen point seven million and then a whole series of grants and funding from other funds in the district so it wasn't just a bond fund program it has a whole bunch of it resources that have been added into it but the memo that i sent to the board includes a full recap of that and it's probably the first time we've seen it together portrayed so you just had a real accounting and a reconciliation of where the 2012 bond is so i'm going to go on to the 2017 now this is the one
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that's been in the news quite a bit lately so what i want to do is make sure that people hear they've been hearing a much larger shortfall but what we have is actually a shortfall now of about a hundred and thirty two million and i'll explain how we got there so right now our projects are costing us they're projected to the end of the project to be nine hundred and seventy seven million dollars so this includes we originally were approved for seven hundred and ninety million dollars of bonds so we've issued about half of those we received the cash and are spending on projects and we will do a second issuance later for the remaining so what we've done here is we have identified again bond premium interest earnings grants and we have I have one also staff recommendation about re looking at how we use construction excise tax so that total and I'll go into that a little more in a minute that total then funding sources brings us to eight hundred and forty four point seven million and then that's a shortfall of one hundred and thirty two point three million okay so one of the things that I'm going to ask or that we will as staff recommend to the board is in this 2017 bond currently we have a middle school conversion of eleven million dollars and what we're going to ask is the board is to consider changing a resolution their editing prior practice using it's a sub fund I won't get the right word right but the sub allocation of construction excise tax funds for supporting the middle school program one of the things the legislature authorized the construction excise tax to align with development and growth in the community so currently we have set the large portion of those funds aside to maintain our upgraded buildings I would ask that the board consider using the construction excise tax more in a manner that it was intended which is for growth so when right now we have enrollment growth at some of our schools I need to move a portable in that would be a perfect resource is using construction excise tax to manage that growth same say so we're really asking you to reconsider and then using more bond programs and care we'll go into this more later about a perpetual ongoing maintenance of our school's over time capital asset excuse me what is the balance in that capital asset renewal fun currently that you're referring to 11.5 million so that would cover that an eleven million middle school program okay so that is a suggestion from staff as a way to help reconcile this program because the middle school conversion was an additional identified project midstream okay so then here are the I'm sorry ask one more question yes so does that 132 132 million dollar Delta reflect that 11 million dollar removing the middle school work out of that it's already reflected in there it's already incorporated in it so if you notice in the memo it does say potential funding sources and I use that word potential and in incorporating the staff recommendations in that potential okay so if we chose not to then that 132 would we'd have to add 11 million back so now in terms of the staff recommendations we have six of them and the first one is that annual audit we talked about is making sure that we have the audit bring the report to the board and incorporate that recommendations into the bond program we are most interested in controlling cost just as everyone in the community is our bond program staff worked tirelessly to look at how to value engineer how to do the best practice so that we can have the best results for our for families in schools so and the second one is really the construction excise tax where I talked about aligning the resource to what it was intended to be used for so I'm really trying to when we have alignment of resources to the need that it putting what it was put in place for it just helps us balance our our programs over
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or time the next is the supporting the Roosevelt makerspace by combining measure 98 well whatever is left in the 12 2012 bond funds when we complete the projects that we're getting close to that when we when we finished those then looking at using that balance that's there towards that makerspace and then looking at possible other resources like measure 98 to help balance that the fourth item is looking at the this is Carol's going to talk a lot more about this going deaf because this yes so do we know that funds can be used for the makerspace they can be used for remodeling and construction yes thanks for high schools and for one of the three threads that measured 98 support which is Career and Technical Education it was would be the thread I'm speaking of so with that that's a request like a grant request yet to be made no it's actually it's an allocation that comes from the state and measure 98 funds it's a certain dollar amount per student at the high school level and it's used on three things increasing graduation rates increasing college credits and increase improving and increasing Career and Technical Education okay so as long as we're within that you have control over that okay thank you yeah well I need to say that our instructional folks have been on top of this work and have really put made of put a plan in place for this so I will be meeting with them and just talking through what we what possibilities we have just question about the funding so if we use those funds with that currently there's an allocation per High School I believe for those funds I'm looking to the high school but the this will impact the amount of funds or that each high school gets for measure 98 or it will be sort of at additive it would impact what their plan that they have in place now again so that would be prospective yeah it's it's something that we need to have a conversation to see if it's possible I'm just I'm looking for possible solutions right okay so as long as we're to be honest about this there's about makerspace yes I'm thrilled that you've included this in the list the makerspace is a topic of considerable interest in the Roosevelt cluster and and they have really been suffering from a lack of space and it's impacted some of the educational options at Orvis so I heartily endorse this thank you okay the next one is item number four I make sure I'm not getting any more questions because I was jumping too fast okay is really looking at how the good thing about construction having a high economy and lots of construction going on locally it's not good for the cost in our bond programs but it's great in our assessed values on our properties throughout our district so we have seen growth in assessed values higher than we projected and so that provides additional solutions that Carol will be reviewing with you but with the goal of maintaining that $2.50 per thousand of assessed value that we have in place now so again she'll go into more detail on that but we are recommending that we use those additional proceeds to help balance this shortfall for the 2017 bond so the next is the next two are really about planting seeds for needs for future bonds one is more security great upgrades I know that some of our schools are getting vestibules now that it wasn't in the original bond specs well I would say we should be having vestibules and safe entries for all of our schools so I would we would ask the board to consider that as we're going forward in the next Bond program of making that a priority the sixth item is also another seed planting of right now we have some schools that have some stronger technology infrastructure than others and we'd really like to see that in all of our schools and would ask that in the next Bond we bring our classrooms up to the 21st century standard that incorporates technology in the classroom and so we would also like to see some
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specific resourcing of bond program to technology infrastructure Claire I had a question about going back to number two so did you say that there was an idea for how to fund the maintenance outside of the construction excise tab yes so what we what we would say is the bond program is really a long-term perpetual continuing program for maintaining our schools for upgrading our schools so right now we have a 30 year plan and even when we're done to that 30 year plan the school that we had a new roof now 30 years from now will need another roof right so what we what we're planning on is really a perpetual program that will help us do that work in all of our schools and still maintaining that $2 and 50 cent per thousand of assessed value but really planning on how do we allocate that throughout the district to get every school touched in every school upgraded on basis it's not maintenance it's renovation in its significant projects and I'm really gonna turn this over to Carol because she's the expert in this area and I think that is we're just about ready to turn it over to her anyway so if you wanted to go to more detail with that I'm gonna ask Carol to respond to that so before we go more in the weeds with Carol just point of process what is your intention as far as when the board would have conversation and decision ever I looked for a decision around these recommendations so we have work sessions in the upcoming months so we could bring it back work all work with the board chair - I just wouldn't need to understand the interest from the board and I'm seeing lots of head nods but you know I we look forward to the conversation and probably a work session on discussing them thank you before we turn it over to him just ever question just going back to the one 132 million dollar gap great news that it's going down keep that trend happening does that is that exclusive of the recommendations and specifically I'm looking at the the middle does that count the moving eventually moving the middle schools - yes the construction excise tax so yes it's it's 142 143 but if we accept the recommendation that will be at 1:30 - okay and when you see Carol's numbers it'll kind of all fit together okay listen beep I under I understand maintenance in terms of they big heavy roofs stuff but there's also smaller ongoing maintenance that wouldn't necessarily be bond and we are really under funded in that and that's my concern going forward so let me talk to you about how operationally I'm addressing that this year right now okay so I don't want that answer right now I just want to that's that's part of the concern around the CET and there was a when I talked about the CET a couple of months ago the construction excise tax dollars a couple of months ago we talked about alternative uses and I think it would be good to review when we come back to that to review those again and it's a similar question to what Julie I had about director brim Edwards had about I believe about the measure 98 is what are we essentially giving up by doing this and so where as we make decisions we should be mindful of that we have under spent budget and the maintenance and operation your a budget maintenance and operations budget for years and the reason why is open positions it has occurred is it occurring right now we don't we have dozens of custodial positions that are open that we can't fill so after July payroll we transferred all the dollars for those unfilled positions and to be utilized to provide maintenance services in fixing our buildings and we'll be doing that monthly they haven't been allowed to do that in the past and I've authorized for that to go forward so you will see a fully spent maintenance and operations budget this year that's a big step in the right direction thank you thank you I'm gonna turn it over to Carol now okay well good evening
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everybody I am Carol Samuels with Piper Jaffray we are municipal advisor to the district and have served in that capacity for close to thirty years and before I get into the weeds that I know you're all really eager to hear about I thought it would be useful to show you a little national context which is fresh off the presses this comes to us from Moody's Investors Service that published what they call an issue or comment last Friday specifically about Portland schools it's a very brief document and I believe you all have copies of it in your packets and I excised two charts because I thought they were helpful to provide context to what we are experiencing here specifically they indicate that the cost pressures that Portland is experiencing are not unique to Portland and as you can see in the graph here this is a graph of the national producer price index for school construction and you can see the trajectory particularly in the last couple of years has been significant and that's a trend that school districts across the country as well as in the metro area are realizing the other thing they said that I thought was useful and provides a safe way back to the weeds that I know you're eager to hear about is that in their view and again Moody's is a national reading agency that looks at jurisdictions across the country with a fixed set of criteria largely to determine how creditworthy they feel you are relative to other jurisdictions and their view is that actually and I'll read the quote Portland Public Schools benefits from a low debt burden of approximately six hundred and six million and that it goes into certain details and then it says the district's debt burden is low compared to many of the other 50 largest school districts nationally which indicates that it has the capacity to finance projects with tax supported bonds the graph I think says it all the green box is the average of the 50 largest school districts across the country and their debt burden the blue box is Portland I just asked a question about that because I think if I talk to my neighbors they would say that the the debt burden feels high and just the rate and my guess is if we had the average of school districts in Oregon in the third box PPS would be relatively high so I guess I would ask is should we be looking at this from a cautionary note it's good news for us for our credit rating and the view of the credit rating agencies which is positive but doesn't necessarily mean that homeowners have or even people who have apartments because that all flows through that doesn't necessarily mean that our citizens have the capacity to go from blue to green is that I'm just curious like how we should interpret that because when people would say like our debt burden is low people would think like huh does this doesn't feel like it so I'm just trying to make sense of a financial data point yeah and how that translates to our the average citizen in the city I I think you raise an excellent point particularly since you will need voter approval from your neighbors and my neighbors in that you have to keep the context not just focused on the national status but on what's going on locally it is true that Portland's levy rate overall is high relative to other Oregon school districts nevertheless based on the commitment that you have all made to maintain a levy rate of approximately two dollars and 50 cents per thousand our estimates which you will see shortly demonstrate that you have the capacity to deal with all of the buildings within the district in keeping with the
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commitment you made previously so let's take a look at that because I think this news is actually pretty reassuring so a different interpretation of that chart is that reflects the historical under investment in our buildings which is not the good news is that we're doing something better so to recap our understanding of the commitments and the philosophy underlying those commitments that the board has made previously first line-item Claire has already addressed that improvement should be made in accordance with education specifications that this is a long-term commitment this is not a bond issue by bond issue commitment only to certain buildings but rather that you have committed to upgrade and fix every single school building within Portland Public Schools over 30 years and then some because this Claire said a new roof you put on today 30 years from now it's going to need to be replaced so our view this is a long-term permanent commitment to our buildings that that commitment has to have flexibility to deal with circumstances that arise so the health and safety priorities were not priorities in 2012 we address them in 2017 because it was recognized that that needed to take a front and center place also given uncertainty on a long-term plan with regard to construction timelines interest rates assessed values you may be experiencing cost overruns today but in a 30 year plan we are going to hit a economic downturn and you may benefit from cost reductions in the future those will balance out flexibility is important to address circumstances as they come up and then the final commitment was an estimated levy rate associated with capital improvements of two dollars and fifty cents per thousand so to the extent you have costing creases that you need to finance you basically have two choices under Oregon law the first is what we call FFC which stands for Full Faith and Credit obligations that shorthand for borrowing against your existing resources meaning your general fund it's a fairly straightforward borrowing to execute all it takes is an authorizing resolution of the board however because it's not subject to voter approval you are not authorized to levy additional taxes to pay it back so bottom line is you can use this technique have used this technique in the past but the payment of debt service is going to have to compete with other operating costs in order to pay it back your second main option is a new general obligation bond the next anticipated election is November of 2020 under normal circumstances with a November 20 2011 of those bonds in January or February of 2021 we've been advised that having those proceeds in hand in that time period means that the Benson construction can continue with no interruption so to the extent you get additional resources in the 2020 authorization there is no hiccup in providing funding for the bench and projects okay so that that's all based on the assumption that we passed another bond correct and what if if we didn't pass another bond we'd be there you need to defer whatever unfunded work has been done or go to option one if we if we chose if we were gonna go with option correct so as a place of comparison I want to start by looking at the analysis we provided to you prior to the 2017
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election it's what's been often called the subway-tile analysis and before we look at pictures let me go over the words what the analysis suggested over a 30-year period was that the 2017 authorization could generate at $2.50 790 million dollars the 2020 authorization and the philosophy has been an election every four years that's part of the plan so under that plan you would be going for a 20/20 election even without the incentive of needing additional dollars for the 2017 projects the 20/20 authorization what we call authorization three would generate seven hundred and fifty million dollars the total principal amount estimated to be generated at two dollars and fifty cents through twenty forty seven was three point five seven billion dollars so is that assuming the same property tax revenue rate where we are now or is that continuing a progressive trajectory that we've been on in the recent past that is a perfect segue question this picture so focusing on these colors this from 2014 to 2017 was the original 2012 issue we then projected an increased to two dollars and fifty cents the 2012 authorization continues in lighter gray the 2017 authorization authorization to generated 790 million authorization three as I said before generated 750 million and again it was designed to layer one issue after another every four years so that you could target every single building in the district the total generated was 3.5 billion dollars so can I just to clarify for the rest of us so there there's a conditional tense in there so authorization 3 is a would not correct it but would correct so if we do it if it passes the estimate is that it would produce as much correct okay 20/20 so we basically took the same structure and updated it for recent events which included the fact that the 2017 issue was sold with more economical interest rates than we had projected prior to the sale prior to the election your assessed value as Claire mentioned grew much more robustly than we had been predicting and we have increased the assumption for assessed value growth for fiscal 19 largely because we are all looking at all the cranes in town and it seemed unnecessarily conservative to continue our fairly conservative assumptions as a result the cost of the 2017 bond authorization will be lower than what we projected and that creates additional capacity in 2020 such that we anticipate you could raise rather than seven hundred and fifty million eight hundred and sixty-six million at two dollars and fifty cents changing nothing else furthermore because there is more capacity because there is more assessed value growth we actually anticipate with the same structure that you can raise an extra two hundred million dollars over the thirty-year period so just just to clarify so that's keeping at the 250
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rate and because we have caps in the amount of increase so for existing homeowners or property owners the rate woulding the rate would say the same they'd have that allowed growth the increment of allowed growth so the the additional if you go back to the other slide so the the additional funds would be getting essentially would be projected like new canoe construction right so even though it's getting added to the tax rolls right so it would it's not that the bond would be larger generate more because people are being asked more it's generally the biggest increment is without of a projected increase in new construction or new properties on the rolls correct okay so I want to be super clear here the projection is that the levy rate would stay at two dollars and fifty cents per thousand it would be multiplied against a larger assessed value base so more people paying potentially more people paying potentially you get a three percent growth in assessed value even if there are no new people but yes right but I'm saying beyond the three I mean I think that's expected but it's like the 250 the three percent which is predicted but the bigger chunk of the increase is from the new construction or what's now that already undergoes a new construction cheaper financing costs I just think we need to be able to speak to that because if the numbers a lot larger I think the automatic assumption is like oh they're it's it's gonna be going [Music] previously we projected 3% of all I think it was 4% the first year and then 3% the next year it's been over 5% so that change between 3% to 5% snowballs and we also are projecting still very conservatively 4% for the the next year so I mean we we just we could seeing continued growth in that SS value total in in the district and just to be clear can you explain how that growth in assessed value is showing up on our current issuances for the 2017 bond yeah actually that that's a really good question so this is a little hard to see but hang on this was the pre-election projection and you'll notice that this line is completely flat that's our cuz we assumed a flat 3 percent growth in assessed value and again this is the 2017 issue the light blue that's forward to actual where you've had 5% growth and you can see that there is a little gap in between the 250 which is this line here and where you actually are I believe this year your levy rate is 2 dollars and 43 cents I have that if you really want to know and to the extent growth continues above the 3% assumption your levy rate would be below the $2.50 that we've projected yeah but we can't do anything about that until we go out the next time correct we can't take advantage of that well you can take advantage of it in terms of it gives you that much more capacity for the next series of optimizations right but not for a present pickle correct correct we can though use proceeds in the next sale to help offset the shortfall and that's why she was talking about Benson being starting with one bond and finishing in another bond and check one more thing and beyond the 5% 20 19 4% 20 20 very conservative so it's not like we're not anticipating that there will be a recession sometime in our future and we're in construction activity drops were basically anticipating that with a
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conservative forecast so we're not setting ourselves up for a gloom best kind of cycle thank you that would be in never-never so just to recap what this graph is showing slight reduction below 250 because of accelerated assessed value growth the purple is now the new authorization 3 which again using the same set of assumptions would generate 866 million every other authorization was held constant intentionally so we could have an apples to apples comparison but note that authorization 7 is actually larger than what we projected previously leading to a grand total of 3 point 7 7 billion over the 30 year cycle rather than 3 point 5 7 theoretically you could finance the balance the 866 is 16 million short of generating 132 million theoretically you could finance the balance using a full faith in Credit a 16 million dollar Full Faith and Credit would cost you about 1.3 million dollars annually again that has to be paid out of the general fund the alternative would be to add that 16 million to the next authorization request the 16 million is the cost of what is the 16 million you're referring to so can you back up a slide please sorry sorry I went too fast the original amount that was estimated for authorization 3 was 750 million we anticipate anza we anticipate that now authorization 3 would generate 116 million more since the shortfall has been estimated to be 132 million that leaves a gap of 16 so one option would be to borrow against the general fund another option would be to add it to authorization 3 and increase the request from 866 to 882 okay now you'll notice that I have kept the $2.50 constant despite the fact that I'm increasing the authorisation one of the good things about Portland is that your tax base is so large that you have a lot of flexibility to basically reorganize your subway tiles to make them fit your needs now are there consequences to adding 16 million here sure what happens is we have to extend the terms of some of the other pieces that does cause a slight increase in interest expense and a slight reduction in the amount generated for principal but this is over a 30-year period in my view this is at the margin of error to be precise our estimate is this would generate 3.73 billion rather than 3.77 billion but note that that's still almost 200 million dollars more than what we were asked amazing prior to the 2017 election and as you can see you know a four year election period a lot of variables change but what I can tell you when we make these estimates we always use the conservative factors so it's always gonna go in the right direction rather than the wrong direction which is what I was going to say all our future surprises should be on the upside and another perfect segue to this slide often I get questions about bond premiums I am extremely conservative about estimating bond premiums in the future because they are holy holy holy
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dependent on market conditions at the time of sale I am so conservative in fact that when Claire said can you estimate a bond premium I said estimate zero so that is what is built into her assumptions however if market conditions continue to have interest rates which are historically at low levels there may well be premiums in the future on the 2017 authorization that you haven't yet sold and potentially on future authorizations meaning that the gap may close even more so my hope is that I've given you a little bit of hopefulness tonight because my sense is that your capacity is more than sufficient to take care of your needs both current and future and that's contingent upon voters continuing to approve to trust the district and approve bond measures and I am hopeful of that too so so I can I ask you to explain what a premium is you did such a good job when I asked you the other day okay so a bond premium is an amount that investors pay to borrowers in this case the district in an environment where interest rates are low and they would like to have a higher cashflow than what's available from the interest rate that would otherwise be available the analogy I've used and used at the meeting last week that may help is that many fires of municipal bonds are high net worth individuals who would prefer to build a portfolio of municipal bonds that spins off a cash flow that they can live off of when interest rates are super low like 1% that doesn't spin off much of a cash flow in exchange for a slightly higher interest rate investors are willing to pay a premium which causes the higher interest rates effective yield to be brought back to the market yield and in your case that premium can be used for projects it has worked nicely in the past for Portland as clare indicated on 2012 authorization our overall estimate of premium is over fifty million dollars but you can't count on it so I was gonna say it's highly volatile because it's really a reflection of how appealing is this financial offering at that moment relative to other ways that people could be investing that we have no control over our ability to predict so even within our own experience from 2012 we've seen 2012 - the first issuance of 2017 we've seen an enormous difference so I do like that zero number for prediction and I believe he also said that we get a bond premium or may get a bond premium off of a tax-free bond and there may be times and market conditions where we're going a taxable bond route and where there is no bond premium so that's another reason to forecast a zero which is partly what we did with the first piece of 2017 far as that went out in taxable bond as opposed to the tax exempt bond and so we still have quite a bit of authorization approved by the voters that the amounts are in the memo so that we will have to see if that provides part of a solution as well by the way I've asked and gotten a yes to have a written explanation of what a bond premium is that for future reference because I'll forget it in a week and and it's something like an FAQ that we can post on our website as well because they're going to be around for a while so I just haven't some so make sure I'll make sure to summarize and I think about
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our votes later on tonight and sort of the steps forward so I'm looking at page four of the memo on the bond program which is the bond financial summary which has we look at the components of the forecast you know Madison and Kellogg have already been proved they're on they're on their way the health and safety or for improvements we know that we're committed to that amount we're gonna vote on Lincoln tonight which leaves really of those items and the spend column that are still sort of not yet set is the Benson and the middle school conversion potential shift so the school conversion that's going to come to us that really leaves Benson of the projects and we have that here at the current forecast is at 269 and then we go down to the potential funding sources and you've got a you know essentially at 844 with a delta of 132 assuming we shift the middle schools from the bond to the instruction act excise tax so with the hundred and I just want to make sure that I can now connect sort of what you just explained so we have a budget gap of 132 mm-hmm we have a project remaining that's 269 and so the question that will come to us at some point is Benson and how do we [Music] close the gap which would be between 269 the current forecast and then les 132 that we don't have which would leave 137 so it might I have the schedule of the Benson project would allow us to pay partially from the 2017 bond and partially from the well it'll be the 2021 bond sale bond issuance so the design work would occur in the 2017 bond and then the construction would be completed out of the 2021 bond issuance but just we we we'd still have 137 million it's safe all these numbers are are real and the gap is 132 we'd still have 137 million from the 2017 bond for Benson mm-hmm and so if the project costs ultimately when we get to the voting on it of Benson is 269 as forecasted the increment that we're going to be filling whether it's a Full Faith and Credit or putting on the next bond is potentially 132 million is that it's is that generally it's even though we've got to be careful to compare projections for Benson with projections for our projects that are now already in design development that are real hard costs I mean we don't there's more variables there that's our current projection and until we get the design our best it's a snapshot today right current okay but we've potentially so if the Benson community were to ask so there's this additional increment of money we have the blonde what resources once you approve these other projects are going to be remaining the answer would be we have approximately 137 million plus two now potential bridge financing options going forward correct okay if I may the plan has always been to go back to the voters in 2020 and my sense is that with the assessed value growth as well as the lower cost of the 2017 issue the 866 million is what you would have been asking for anyway so my view is that this is a long-term commitment to finish all of these projects and the commitment to benson is to finish their project on a timeline that getting voter approval in 2020 which was always part of the plan is going to accomplish right i I just want to yes and we have to get a yes vote in 2020 I just want to make
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sure that we were able to share with the Benson community of there is a plan that fits into the larger a larger 30-year plan the district has and it's not diminished by the fact that we have ups and downs in different categories exactly I had that similar question when I met with the Benson principal who then I explained how we were really phasing the Pauline Anthony said it best is that we are planning for the whole project but we're phasing the financing over the two bonds so the project will be one project the staff at the school those contractors no one will even notice that we're paying part of it from one and part of it from the next it would be invisible to them so they thank you I mean this is I don't know if there's been this kind of long-term analysis before but this is really greatly appreciated so thanks both of you for that and secondly knowing that we can accommodate our current cost estimates for Lincoln and Madison doesn't mean we're not going to go forward and get some very clear answers on why are the costs where they are and where can we generate cost savings wherever we can while still holding to the integrity of the educational specifications for those schools okay any other questions thank you thank you this was very helpful thank you thank you thank you I think he succeeded in addressing just about all of the very long list of questions we've been pelting you with for the last month so thank you okay so the next item is the Lincoln master plan and I'd like to ask director Bryn Edwards to talk about her proposal for an amendment I had to originally drafted an amendment to the resolution but instead I've converted it into just a free-standing resolution and it's been posted and board members have it but I'll send board members have the one that's in the form an amendment but this is just in the form now of a resolution and actually this is a thing a great compliment to the last presentation and it was drafted in conjunction with deputy superintendent Hertz and I say it's it's posted online I'm just gonna briefly walk through it's a it's a short resolution and it essentially looks at the 2012 and 2017 bond programs so the bond gap that we've had first emerged in last spring and over since last spring it's gone up it's gone down sorry it's gone up and it's gone up and it's gone up and then tonight it went down it so went from about 80 million to 140 million to 190 now it's down again to 142 and I want to just note that I think the superintendent and staff most of them we're not here when the bond was put together or passed I've really been dogged and they're trying to get to the bottom of the right set of numbers realizing this is a really important issue to the community so I'd really appreciate appreciative of the work to date the rapp the reasons for the bond gap have also sort of evolved over time and I think it's been noted that the escalation has been one of one factor the hot construction market but that there's a lot of other factors involved in the most recent analysis that was provided to the board that Madison and Lincoln project cost analysis provides sort of even more refined analysis of
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what factors contributed to the differences between May of 2017 and August of 2018 and again I'm appreciative of staff of really digging in and trying to figure out what exactly happened because I think it's a cut it's a question that lots of people in the community are asking and it looks like the escalation is one factor but certainly not the majority factor in some of these the project cost changes in addition the board and staff earlier this year went through a process where we went through the individual ad specs and had a conversation about so what sort of foundation we wanted to put in place for all of our buildings and the recognition that there also were some lessons learned from the first couple of projects that might mean that the ED specs would evolve coming out of that process I think it's fair to say board collectively expressed that we're rebuilding our schools for the next eighty two hundred years and the quality and features should not be dependent on which bond a school was in whether it was the 2012 the 2017 the 2020 or beyond that every neighborhood needs a high quality school but safe healthy modern and conducive to learning so based on that and I say the the district staff really like look at digging into how we end up with a gap the resolution before us well let's just back up now to say the resolution was created in consultation with district staff and based on a lot of information that osm provided the data the performance audit and the resolution is was provided by deputy superintendent Hertz to align with the recommendation that we received tonight it's been reviewed by the superintendent legal counsel and so the essence of the resolution and acknowledges first that there's no recitals that there's a budget gap from the the bond and second that we have reviewed the ED specs and have noted that not all the bond projects have received essential building features or structures so the resolution essentially says the first resolved is superintendent will return to the Board of Education with the results of a performance audit no later than March 31st 2019 that provides findings and recommendations relating to the cause of the 2017 budget gap again this addresses the question that many portlanders are have asked as the numbers have changed staff has done a great job to date but this would provide for the performance auditor that the district is engaging with to provide professional performance audit so that we can generate lessons learned what we shouldn't could do differently in the 2020 bond planning I'm set us up for success in our planning next time around ii resolved as resolution would the superintendent would also identify essential building features and structures that are part of the current adds specifications and the 2020 bond projects that were eliminated due to budget or planning decisions or were not yet in the current building education specifications and then the board of suit and superintendent will review the list and prioritize projects for capital funding either through a future bond and/or funding mechanisms and so two examples of that again this is sort of like what bond you landed on meant you may or may not have received some the essential features to your building one example is we had a report from dr. Burnham on July 24th regarding the somewhere regarding our health and safety updates and on security it noted that the intercom systems at the front doors of both Franklin Roosevelt were valued engineered out the project and the front doors remain a lot during the day Roosevelt does have a vegetable you must enter that leads to the main office that before one can enter the main school grant will have an intercom system at the front door but like Roosevelt they will have it will not have an intercom but will help vegetables so we have you know different
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safety features at our different high schools and you know there's a couple different ways you could approach this you could say well we should just since these other schools didn't get it that school is coming up don't get it but probably the better thing to do is look at what has been engineered out or wasn't currently in ed specs or we learned from the first round of bond projects that we need to include so that would provide a process where the superintendent would come back with a set of recommendations and then the we go through a process of these things that we put on a future bond projects or pay for with some other funding mechanism whether it's the CET in the future or something else and then the third resolute the third resolved is given the budget gap and the need to continue to effectively manage capital project costs the superintendent will engage in a value engineering process for all the 2017 bond projects to sit and decisions regarding significant value in engineering especially if they impact building ed specs will be brought to the board when value engineering net long-term cost increases will not be sacrificed for short-term savings so this sets the expectation that as we continue to work through the process and we're getting more and more definitive about design construction that the project teams working with a value engineer and the OSM staff will continue to look for ways to build or modernize our buildings in the most cost efficient efficient and effective way and that the expectation would be that if there are significant items that are recommended to be valued engineered out that they'd be come back to the board so we're not surprised I think what we found in Franklin and I don't think there was any bad intent but at the end of it into the project things need to be valued engineer and there wasn't a so a transparent process with everybody saying yeah that makes sense to take those things out and it probably happened at Roosevelt as well and again it was great those schools opened on time but we want to make sure that we in the future that we're intentional about what we're agreeing to value engine that you're out and then the last part of it and this is director Bailey suggested that net long-term costs increase will not be sacrificed for a short-term there's an error so I'm going to ask for an amendment yes it should say net long-term cost savings will not be sacrificed for a short-term savings so that the concept that director Bailey was that I did is the concept is we're not going to take some short-term we're not gonna take some short take some some savings that gets us short-term savings but then has a long-term cost and that cost increase and again this is being really thoughtful about how we approach value engineering and our cost costing project because we don't again we're building these buildings for the for the long term and want to do it right so that's the gist of the resolution and it's large would the first thing be to correct the last word in the sentence before the Board considers the actual resolution do I have a motion to make that word change we have we have to get them you have to get the amendment are there resolution on so you have to sorry the first thing you have to do is have a motion for you so moved okay okay so do we have a number for this resolution 5 7 1 4 so resolution 5 7 1 4 has been moved by director Bailey and seconded by director Anthony so do we have any commentary can I now move the amendment to amend the last sentence of the resolution and number 3 changed the word should read when value engineering net long-term costs the next word should be savings and strike increases or insert savings strike strike increases okay we vote okay we
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get it I actually think I have a clearer phrasing I can I give failure while you're looking with just a couple of thoughts one is I guess I'm fine to leave item 1 under the resolution even though it's not a recommendation that we have a performance audit no later than March 31st I think we have an executed contract so it's not really necessary to call for by resolution but it's that's not a big deal but but item number 2 I think it's it's important to put it in the context of I think it's it's a good idea it's important to put it in the context of our calls for ongoing review of the educational specifications which the BAC has called for and OSM has underway but we don't have a consistent reporting structure back about where are we with this process of Ed spec review and I don't know if it's beyond the ba C's I don't know if that's something that the BAC is regularly revisiting with the office of school modernization it is something that our bond accountability has committee has called for so I would just amend the first sentence of the second part of the resolution to say as part of a current review of educational specifications superintendent will also identify essential building features and structures so director consume I just just from a governance perspective or right now talking about the proposed amendment to is that not pyramid is that not the rev Li enough I don't think it's unfriendly at all I just want to make sure we're clear which amendment we're talking about and take them individually okay so we do I know you were trying to be a system three I was just filling this space place where Scott came up with his brilliant word I think it was very efficient just before we got to the specific language and the next amendment can't proceed so change the last sentence to read the goal of the value engineering process will be to lower short term costs without increasing long term lifecycle costs miss Hayes I know better and I've got it in writing that I can does that scan better so this is still your motion to adopt this change just clarify yes yes this is this is right so this is name amendment one what he said I move that the motion would be to amend the last session with the language the directions the last sentence with the language that directly Bailey has provided to miss yu-san okay could you read it again misusing so okay so moved by director bream Edwards seconded by director Anthony and just a note I'm impressed than miss yu-san could read my handwriting yes okay so any further discussion on this okay those in favor say yes well first of all I appreciate a previous discussion where we agreed wholly that any deviations from the master plan would always be brought forth to the whole board and for public visibility first of all but what I appreciate about it these additional provisions is one we're going to bring in a professional auditing throughout this process for the long term that's our intention the other is that similarly when we talk about value engineering that those are also made transparent what I also appreciate is for those schools we already did that with that we'll look at those again and see whether we want to prioritize going back in any of those cases so for those schools and for the sense of equitable facility building that we're doing that I really appreciate that because we're building a new building for Lincoln which I think we've all agreed is the most cost-effective way to modernize the school it also allows us to when we're asked about it from other communities just to not have them argue that you shouldn't give that to Lincoln but
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rather these are expectations we have for all of our schools and we're gonna try and set a sort of consistent base standard that the students at Franklin there's they're the same level of security measured at the front of the building that the students at Lincoln and Madison will have because that's what we built into the specs in this bond and thank you for your comments but we're still on the amendment before we get to it right right okay but they're still appreciation appreciation was out of order so you can repeat it okay vote so all those in favor of the amended last sentence please say yes yes yes all opposed say yes please say all those opposed please say no any abstentions student representative yes okay so this amendment passes by a vote of seven to zero with the student representative voting yes okay now move on to the next so again just the reason for this relatively minor change is to keep in mind that we have called for review of the educational specifications I like the fact that now we're expanding that review to look back on how they were applied to 2012 projects to make sure that they they meet the specifications in terms of our vision for what we've built what we are building what we want to see for our students so I would just amend the first sentence to say as part of current review of educational specifications superintendent will also identify yes because it puts it in the context of the calls for review of the exped you read it again sorry just as part of current review of educational specifications the superintendent will also identify blah blah blah that's a friendly amendment I second that I guess I realized why I acted pretty much early earlier is because as if these ad specs evolve in any way and were we're moving forward with those revised ad specs than I am I to assume that for all previous projects which as we get down the road we would we would need to revisit if our ad specs evolved we will have completed certain projects it would be fair than to also include those under the second provision that we we just remind ourselves that for prior built schools or modernized schools we may have to go back and incorporate those newly evolved ad specs certainly yes evaluate and have conversation about it yeah yeah yeah it doesn't commit us to absolutely act every time because if we're 20 years down the road and Franklin's due for a new ten years out it may not be practical to say fix this now for example okay so do we have them we have under one second it's been moved and seconded okay can't can misuse him did you get that wording could you please read it out again the superintendent will also identify just okay okay so so I did we get it a second you second okay okay so we can vote now right yeah yep okay so all in favor say yes yes yes yes yep opposed say no okay the motion passes by 7 to 0 with the student representative voting yes yes okay all right so now we're voting on the underlying resolution number five seven one four as amended as amended so so we've already moved and seconded this so discussion so I just wanted to add I had a chance to and mr. Spellman can correct me if I'm wrong but I had a chance to share this with him this afternoon and I think that the general comment is generally supportive as an individual of course this hasn't come before BAC and that with a particular focus on number three of the result set correct which is
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the value engineering portion I just wanted okay just want to include we talked about makeups our discussion the our last work session on the grant field situation that's unfunded at this point and so in terms of can get head to where we where we going to get the money for that that's that's front and center for me whether it's the North fields on the grand campus parks property adjacent to the grant campus or whether that's through some kind of partnership going forward with Portland Parks we we need to have some money for them okay any further discussion okay so let's vote um all in favor of this amended resolution 571 for please say yes yes yes Julie was EDIUS yeah okay all opposed say no okay motion the resolution passes by a vote of seven to zero at the student representative voting yes okay okay so next order of business is the Lincoln master plan so do we have okay so while you're getting settled the board received a presentation on the lincoln master plan at its july 17th meeting and held a work session on the plan on August 13th and I'd like to invite Dan Young senior director of the office of school modernization to give us an update okay thank you for the time tonight with me I have Eric Gordon senior project manager and crystalline form or architects the agenda item tonight is to is consideration of the Lincoln high school master plan in your packets you will have a staff report a master plan report and the resolution of course the materials in there or the master plan is substantially similar to the one that was a review two weeks ago on the 13th and we are here to answer any questions about the materials in the package now let Chris and Eric have spoken words thank you dan dan there it wanted me to remind the board that this project has some site specific requirements that we're gonna very carefully track as we move forward especially as they relate to cost and generally these fall into three categories one is there are geotechnical conditions on the site that require deep foundations in soil soil stabilization 2 there are access limitations for the construction teams not only to the site but on the site as well due to two very large utility easements that run through the site and bisect the property and third is that there are numerous jurisdictional requirements defined in the Central City design guidelines things like requirements for green roofs and bird-friendly glazing and pedestrian access other material and detailing issues that need to gain approval from the design Commission before we can build the project so we're gonna track all these items very carefully so that we can be transparent about their impacts going forward so I just wanted to also clarify to the board that since our board work session that we had with you couple weeks ago our steering committee met to review and discuss some of the topics that were discussed at the work session and the steering committee came up with recommendations for making some adjustments to the area program for the master plan which have been summarized in your executive summary and are in the materials that you have so we're here to answer any questions that you may have about any of the materials that you have before you so could you could you say what those recommendations were sure
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well that's pretty hard to read so yeah page six and your materials we have a seven items that the student committee has recommended for adjustments to the area of program of the project just want to clarify at the beginning here that these adjustments do not make an increase to the the project size or the cost these are just looking at various components of the program that were discussed and making adjustments accordingly based on board discussion so we have item one which is related to the construction CTE program that was discussed as a possible add to the project in in the spirit of wanting to keep keep control the costs and not increase the project we've worked with a design team to come up with a plan where we can co-locate makerspace and and seen shop space that supports theater activities to be more flexible for future use for potential construction CTE program without having to add additional space the the previous plan that was reviewed at the work session had a separate dedicated wrestling room and a separate movement yoga dance room within the ED spec that those spaces can be shared and so and that's what we've seen happen at other projects so to to make adjustments to that space we've decided to co-locate wrestling with that movement and yoga space so that so that that is combined and not a separate space there was in the program a dedicated partner health classroom that's related to a specific program that a potential partner wanted to bring to the project what we are doing is having that space and I not be just specifically dedicated to that program but could it really be brought back into the general education classroom allotment for the building and that we would work with this potential partner that perhaps share space instead of have their own dedicated space and number four which was a proposed indoor running track which is part of the ED specs as an optional element for indoor athletics this is an item that the student committee recommended that we keep within the plan it's something that we can design and maintain in the design and as we have cost estimates come through if we are looking for potential costs cutting measures or value engineering as we called it that this could be a potential item that could reduce costs and we could take it from the program I'd like to have Chris explain a little bit about item number five and clarify the theater tower so the master plan includes a theater with a tension grid and a short a short height of the stage we propose that as a cost-saving measure it works great and we've done many of them in the past works great for drama and presentations and music it does limit somewhat musical theater we believe the fly scenery up in the air and so in that case it's really not exactly providing parody with the other high schools that were recently built so we decided to basically carry in that alternate through the month of November we'll design both and we'll see where the costs come in but at this point we're projecting in general that if you wanted to increase the height of the fly tower that it would be an additional million and half dollars beyond in addition to the project budget that's currently in the master plan so I don't know what you need to sort of make a hard and fast decision on that today it's a complicated technical issue we can come back in November with more with more detail if that's what you want and then item six I'm sorry I just have one quick question about the flight hour look what if you could just go in more
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specifically what would that limit again like what's being so it's common in like musical theatre or musicals to have scenery that lifts up above the proscenium so to do that you need more height above the stage so the ceilings being so in this case we're proposing a lower ceiling if you will okay that would limit the ability to do that okay move on to item six the at a work session on the 13th we communicated to the board that what was previously talked about a large room for for various uses including Model UN and other programs what we've done is we've taken the what is in the ED spec is a library classroom we've made it a joint next to a general education classroom so we more or less have a double classroom space that also helps support the the library which were within the ED spec we're taking the there's a smaller library plan that's based on a new construction versus the larger converted Auditorium spaces that have been done at Roosevelt and Franklin so the this double classroom would then support the use of a number of program options as well as supporting the library and then item seven is just kind of a summary as far as any any of these adjustments we would if we're gaining some space back we have you know we've reduced the space in other rooms to kind of make some of these trade-offs so if we were able to gain some space back we'd like to bring some of the other spaces that were reduced closer back up to those at spec requirements and that's something that really comes through the development of the design as we get more detailed into the building any questions just generally or where the question phase one question is there was one other element you were going to look at that had to do with energy costs which would be a higher upfront cost but with a potential payback through lower energy costs and you were gonna come back with some kind of estimate is that still is that unresolved or yes I think you're referring to the utilization of Tanner Creek which runs on under the site our engineering team had proposed a heat exchange system that would what would help heat the building in the wintertime there subsequent to that communication with the board our team has had meetings with city portland staff regarding that the staff at city has said that they are in support of that that system unfortunately they're looking at the actual flow of that of that underground Creek that the flows are not strong enough or heavy enough for us to actually utilize that water so even though we have the support for doing that unfortunately looks like the actual you know the actual system wouldn't perform as well as we'd like to so it looks like it's off the table now go ahead seven number good no go ahead I have a number so my right this is just a little off-topic and I'm a little behind but does the building have a central a/c system has that been yes yes welcome to the 21st century a number of questions and some just clarifications I want to thank both mr. during the project manager and osm leadership for sort of walking me through some of these questions so actually the first question I have is just more of a protocol question a procedure question are we when I read the resolution it doesn't look like we it actually called out that we were formally approving the
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recommendations from the steering committee or is it just expected because there and just after another question I knew that I mean like they're included in the current iteration of the master plan that we're considering right so if we approve the whole master plan we're approving even the recommendations as well is that in their interpretation the question is we have a series of recommendations from the steering committee that were not so we at last had a work session in which we discussed various components and staff and the steering committee went back and considered the board discussion and made a series of recommendations so we have a series of recommendations but the resolution doesn't explicitly say that we're approving the recommendations but are are we indirectly if you look at the staff analysis and report to the board the recommendations are included in there which is the underlying document that's referred to in the resolution that's up-to-date with those you'll see the partner health indoor running track correct the staff report captures all of these recommendations it's just we're voting on that resolution I just want to make sure that we're clear because this is going to be a secondary you need to defer to staff who are tracking the precise language technically whether the the resolution picks up those recommendations actually substantively can't tell you Dan well so actually wouldn't even be just the recommendations it would be does the resolution is the resolution specific enough to make clear that it is capturing the staff analysis that's being presented tonight to the board yeah maybe for clarity sake it would be bad so the reason why this came up is we can deal with it in a moment but when I look back at all the charts at the end of the document on page let's start with page 24 which is like literally the lot very small font line-by-line all the estimates of the space when I looked at it the it actually that those line by lines don't include the as if the recommendations are being adopted and we spoke about this the other day and we just talked about whether we needed a final document that actually included as if we passed the recommendations what some of those things that the adjustments correct and we decided that would be like coming up with another big document before the board meeting and having a board members look at it would probably be redundant but the better thing to do is to in an exchange or colloquy acknowledge that if we adopt the recommendations that the starting all the estimates on page start on page 24 will be adjusted to reflect so in a final document at least the document the point the board adopted that that would have at that in that so there's no confusion that people go back and say well it says in the back that you were putting this in and there was the recommendations how's it taking it out so we're just making a consistent document correct so the the recommendations from the steering committee don't change the overall cost don't change the overall size we were or didn't want we want to be careful that we weren't providing information that was substantially different between today and two weeks ago we thought that might cause some confusion so yes if there is the adoption of one or more the recommendations or we'll say the recommendations at all the the meet of the master plan stays the same the appendix there will be some small changes in there so we're happy to update that and provide a final document with those small changes okay confused so do we have to adopt the recommendations I don't think I think you want to make clear what you're adopting and whether this language
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matches that and that's where I need Dan to do the walk on the substance sure I think if there was language in there that was clear that we're adopting the master plan including the recommendations from the steering committee in the Vaughn page six diamonds one through seven I think that would be clear and then we could follow up with a final area program document which is the appendix document right so the issue is do we need to amend the resolution so if we do that what I'm sort of now moving on is then we need to make sure the charts in the back we've actually reflect that we've adopted the recommendations because they don't so for just to use an example the partner room or the wrestling room is still separate in in the chart so if you were a community member you're looking back through here you'd say yeah but what you approved had it as separate even though the recommendations say one so so say if we move to put the recommend 8x plus about the recommendations what we were suggesting is after it's been food that they just do the cleanup or reconciliation so that the charts match what we actually are proving versus the pre recommendation correct yeah it'll be fairly minor I think it is actually just those two items yes okay so do we need to amend the resolution yeah sounds like we do I'm gonna say we do yeah love you he's let the juice more explicit I think so good i again it's mapping okay let's do the substance to let's just do it okay can i go ahead and just work shift in your mind and then in addition i just want to note there were some small arrows in the columns in the back starting on page 24 but it's like one that i guess i want to call out is the teen center looks like it was eliminated but it really wasn't and that could be part of the clean up so it's just couple minor numbers in addition on page 34 there's some small sped spaces that were removed that again just some clean up to make sure that what we're actually adopting is what we said we heard ah pitting thank you for the universal delight design numbers so this is a question mr. Montagne is left so here's my question is on the ED specs capacity on page 22 with these ed specs and given our conversation the other night about the number of classes do we have enough classes for 1,700 students to take 70 to 80 percent of a 70 to 80 percent of them taking a full class schedule yes we do okay you got the answer yes okay yes we do perfect okay and then it just said this is a sort of policy question for the board on page 24 there's a line item that's just this new line item which is the market volatility contingency right this is over and above escalation correct correct yes so I'm gonna suggest that and I don't know if we need to do it now or we just since this may be a component of future projects that have a discussion about so this is a line item this in this case it's seven million dollars correct is that any savings that say if we don't if we have less volatility than we think that the savings would go back into the larger PPS bond funds versus being used to cover ever their portions of the project and conversely so that no harm no foul that if there's more volatility that we then then seven million dollars worth that the understanding would be that that would be covered by the district not the going back to the school with you know you're building an evolved more volatile time you need to you know come with another four million dollars out of your project so it's really a policy question if we have this in here you
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know who gets the upsides and the downsides and it seems like it's most appropriate for the district to take that risk well the risk and the benefit versus an individual project so I don't know I think you know in a work session in our work session because it's just another way of characterizing contingency so we would want to look at it relative to project contingency program contingency the whole bigger picture well actually view it a little bit differently because we're adding it into this this project and it's I mean it's either a windfall or like a totally unexpected unfair burden to put on a project if it goes either way just the way it's worded so it it seems like that would be because it's something the school can't control well I wouldn't take a bigger picture look at this and not the individual project it's really important that we're looking at managing our bond projects overall as a district thank you yeah and I think related to that is conceived we get different dollar numbers sometimes that are based on different things being included and just to get going forward and maybe going backward as well some consistent numbers and we've started along that route but in my mind that market volatility shouldn't be in the there should be a baseline estimate we know stuff happens in construction and market conditions and so on but you've already got contingency that's supposed to cover that sometimes that contingency is accurate or is is enough to cover things and but it's the best best guest and a sort of best practices industry standard kind of a thing and we know that sometimes things come up in projects working with old schools and so it's not adequate that's just my opinion on this little item and conversation did we have that in Madison a month our market volatility contingency yes it is included in Madison where that has come from is in recent the last six eight months or however long cost estimators for professional cost estimators have started adding that in so we look to them for their expertise and so if they're going to start marking up individual project with this you know we try to take them conservative approach and say yes we're going to reflect the best information we're getting from those estimators and I appreciated the information that you put out where you added that to the 2012 projects to help my persistent question about how can we compare cost per square foot for the projects that have been delivered and the projects that we're looking at given the change in the climate so thank you for adding that to the backward look - yeah no problem happy to do it and the other thing that we would or the customers estimators would explain market volatility a little bit different than pure escalation really what that is reflective of the lack of competition and availability in the trades so a lot of times do we go to business if we do a cmgc project we bid on the individual trades and we'd like to get good coverage four or five six bids for each scope of work we might be getting one or two or we've got projects we've had zero so that's trying to provide a number of a risk-management number to that high volatility of well you get five well you get one will you get zero yeah I'm trying to figure out I understand escalation versus variants but not the difference between contingency and market volatility don't need an explanation now but I just it just seems like we're talking we've got it that may be our the best practice contingency is too low and so we should just let's increase that so then my last just question is on page 34 and I think this has been answered but just wanna for the record raise it it's the special
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education classrooms and we heard a lot about the space in Franklin and the sort of the tightness of students and staff being able to get around and just want to confirm that the life skills low intensity classrooms you've increased the size of these based on speed feet the special education staff feedback so we've modified them to adjust for what we heard yes it's just another small item could you talk just for everyone's benefit a little bit about what we mean by inclusive restrooms or gender-neutral restrooms or options or changing rooms sure so we we are following come for the lead that the grant project has taken where we are providing a variety of restroom spaces within the project so we will have what we've called gender inclusive restrooms where those are individual private stalls that are in you know one restroom for anyone to use in addition to having some single-use restrooms they're also located near those restrooms and then also specific gender restrooms as well because we've heard also you impact input from the community that they're there those that you know would like to use those facilities as well so we're really trying to provide kind of variety that can satisfy everyone's needs for restrooms so aside from using the restroom there's also the changing for gym yes of changing for gym as well as the sort of green room and make room for the theater that we're also looking at sort of an inclusive gender inclusive space for that activity as well could you repeat your answer about the sped classroom director Brown couldn't hear it over that sure so based on input that we've received from district sped staff that the classroom size that's in the ED spec which is at six six hundred square feet for the low intensity classroom for life skills is just just not quite big enough really for for it to function very well and so what we've done based on that input is that we've increased the size of those class classrooms to be to equal the same size as our general classrooms around 932 square feet if I could I would like to make just one little emotional plea for the theater fly my oldest daughter worked the technical theatre crew at Benson high school it was a wonderful experience for her and it's not just well although Municipal Theater is very important it's not just that the school can have different scenery for different scenes in a musical the actual technical work that goes into raising and lowering those stage sets is very in-depth it's very dangerous work it's work that leads to some pretty fabulous jobs for quite a number of people in town and if it's at all possible I hope that we can do it and I know you'll try so thank you okay we move to the resolution so well now consider resolution number five seven zero nine resolution authorizing Lincoln high school modernization master plan as part of 2017 capital bond program do I have a motion so moved by director Broome Edwards seconded by director Anthony is there any citizen citizen comment okay any board
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discussion on the resolution a little clarity on the next step so the next point of consideration for the board assuming passage tonight if the master plan would be approval of the cmgc contract correct and then at some point a few months hence and not to exceed budget similar to what we're proving tonight for Madison or so just the next next step is approval of it when would you anticipate the approval of a contract for Lincoln oh the bringing back the initial contract will be done by the end of September for pre-construction services for the cmgc the GMP which will bring to the board will be taxing my brain what that's gonna look like yeah okay probably yours and again for the folks back home GMP is the guaranteed maximum price which is essentially the title of the final contract value that we negotiate with the construction manager general contractor okay and then it you seem to indicate that in November you'd be back around with some of the options I think in relation to some of the amendments that were agreed upon earlier there's there's discussion about coming back with the discussion on value engineering so I think it would make sense for us to come back sooner than later with both mass and and Lincoln value engineering options especially if there are some alternates that we don't want to carry much further into the design past November but well we'll have some internal discussions around what exactly that looks like and when the best time to come back is okay I'd also recommend one of the directors perhaps it can be director Prem Edwards and as part of her amendment but the as drafted the resolution doesn't actually approve the master plan it's needs to be named to say the name on this document which is not the program summary it's the Lincoln high school modernization master plan report that means to say the board approves it it actually isn't it implies write an approval that doesn't actually say it in the resolution itself and there was a provision if you look at them at the madison master plan resolution it makes clear the board has approved it that language is just missing in this resolution so let me take a stab at it so it would be to add a third item on the resolution on the resolve portion that says the board approves the lincoln high school modernization master plan report with the steering committee recommendations and the final adjustments to the what are those charts called the area program summary the area program summary a second okay can you read that back please the board approves the Lincoln high school modernization master plan report with the steering committee recommendations and the final adjustments to the area program summary okay so we have to vote on the amendment so do I have a motion on the amendment so moved Sarika okay so director costume moves director Anthony seconds the amendment to the resolution five seven zero nine any discussion okay all in favor say yes yes yes all opposed say no Oh Julie yep looking for volume at are they here now I don't think so so we should probably just clarify for everybody director as far as a brown is out of town but has been on the phone for the entire meeting so Julie we're voting on resolution five seven and amendment to resolution five seven zero nine did you hear the amendment all right what would that okay we're now
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voting on an amendment to resolution okay did you hear the amendment oh yeah okay yeah okay all right so the amendment passes seven to zero what the student representative voting yes okay so now vote on the underlying resolution resolution number five seven zero nine okay we've already moved okay any discussion on the amended resolution please god no [Laughter] this is gonna eat your project four and a lot of people have a lot invested in this and it's gonna be a great thing for the Cardinals okay and a great thing for our city to have this beautiful High School in the heart of our city okay and I am gonna say one thing I would like us to go back to the design Commission and talk to them about giving us a waiver on some of these design okay I would like us PPS to go back to the design Commission and ask for a waiver of some of these some of these additional design requirements that that have been imposed and I think it's a I think it's a pretty constructive ongoing conversation and we've already had some flexibility and we continue to have dialogue about where we need or would like more flexibility from some of the design requirements stemming from building in the middle of the Central City including you know state requirements as well the green isn't this isn't the green roof thing is now the green roof is City but the energy efficiency yeah so continue those constructive ongoing conversations the discussion area needs to be with City Council the Commission can actually wait if we can help in any way okay okay and one final note that when you look at square footage program this is on par and not above not below in yes different in some of the details but on par with all the other high schools that we're building contrary to some reports I think this is a good moment I think my first tour at Lincoln High School about 10 months ago principal Chapman took me around showed me the conditions under which our students are trying to do their best work and I agree they deserve a facility that supports their learning all of our schools do and so this is just another one of those steps we're taking towards that goal thank you some of us have been hearing that every day for the last 15 years okay shall we okay so resolution number five seven zero nine all who approve say yes yes yes opposed no okay resolution passes seven to zero which is do the representative voting yes okay all right thank you okay so now we move to Madison budgets may 22nd the board approved the Madison high school master plan I'd like to ask mr. mr. young to provide the report on the master plan budgets along with Jesse Stegman okay thank you very much I mentioned senior project manager Jessie stager joining me here she's going to be running through the PowerPoint presentation fairly quickly so you have the PowerPoint in your packets along with our resolution and staff report really killing two birds with one stone tonight getting at final approval or consideration of the master plan budget
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but also updating the board on some recent design changes we come back with many major design changes or significant design changes and also the budget the first is a new design for the gym and this happened after we bid or got estimates on the schematic design set as the contractor came back and he's like you know what I think we can do this cheaper if we start from scratch and the architect kind of drew up a napkin sketch and they priced it and sure enough that saved about two million dollars and that kind of inspired the architect to even reinvent it again and come up with a more efficient design and we price that again and now the savings came in at closer to three million dollars so it was just a really fantastic example of why having a contractor on early is great for our projects I think it challenged the architect to think about it differently and then they collaboratively came up with a solution that ended up being just a real winner for us so I'm going to go through that and then we have a few revisions to the CTE program spaces I want to show you and then want to cover the budget that doesn't look that good on the screen but if you recall from the previous design the the if you travel through the school heading south you kind of had to when you enter the gym building you kind of had a jog around there's lots of you know dead-end hallways and shuts the new design is going to allow you if you entered north on Glen Haven Park and you can walk straight through all the way building down some stairs down more stairs and walk straight to the field in a straight line and the vice-principal is super happy about how much time he's gonna save giving directions this is so if you were on the basement level of the school and entering the gym building you would now enter into a like mezzanine level and on either side you've got some windows where you can look down into each of the two new gyms both the gyms will be on the same level along with some bathrooms they're pretty happy about having both of them right on the same level for either big sporting events or just to even teach PE they think that'll be a lot more efficient we also think it's going to make security easier there's a lot fewer empty dead-end spaces in this new gym building it would be easier to monitor and then the very lowest level of the gym building has all of these support services locker rooms team rooms a wrestling dance room weight room and some storage and restrooms that's a kind of an early sketch of what we think it might look like it's really now a two-story structure instead of a three-story structure so we've brought it down a lot so it's obviously gonna help with your utility costs as well this would be from that third level or you know the basement level of the school which is really the third level of the school and that mezzanine you'd be able to kind of look to the left to where the main gym would be and then to the right is the auxilary gym walk down two flights of stairs and then you'd be bowed out of the fields there's a couple cross-sections here gives you a different kind of view you can see how the two gyms are side-by-side the the structure is very efficient and then all of the support spaces are on the lower level and then that bottom sketch kind of shows that idea of being able to walk straight through the school that on the right-hand side of that sketch is where you would kind of be entering into the theater in the Commons and that you could just kind of keep walking down the new stadium stairs through a hallway and keep going down stairs in a straight line all the way out to the field so we really think it's gonna help also connect the school and make it easier to get around and just enhance really how how it feels and to get around the school on the exterior one of the big cost-saving features of this gym design was at that concessions building we used to have a large set of restrooms that only served the stadium but with this new design we're able to pull those restroom facilities into the building and make them work for both building use and stadium use and we've devised a system of some different doors to kind of lock off different sets of bathrooms at different times and they're just a short walk away that is the basic design of the new gym ed spec wise the new gym facility is pretty much exactly the size as the ED spec this allowed us to cut out about eight thousand square feet of space we didn't really need or have a program for and we'd been kind of just filling it with stuff because we could
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it came out of savings of about three million dollars which is great the in addition to the savings this was the most difficult part of the building for us to work on we had to start it from the very beginning of the schedule and it was going to end at the very end and it had the highest level of scheduled risk for us and we also felt like it had the biggest amount of financial risk because the structure was so difficult so just across the board like we eliminated risk we saved money we got a better design we vetted it with both central athletics and the school and the steering committee and everybody is on board with it so we are pretty excited about this idea any questions on the gym and there's no posts in their wrestling and there's no posts in the wrestling room so yes safety improvements all around and the other design thing I wanted to tell you about is some of the CTE spaces in may Madison started adding a construction program which they just started teach in the first classes yesterday so we had previously taken kind of the scene shop and just tried to make it a little bit larger to maybe accommodate some future program and then once we found out it was a real program we just looking at the space that did not seem adequate at all so we kind of rearranged some of the CTE spaces and captured some circulation space out of the hallway to be able to create a construction lab that's on the west side there it's kind of that long skinny space so that's about 2,000 square feet it's about two-thirds the size of the of the Franklin shop space so we think it's big enough to accomplish things it's you know it may be it could be bigger the challenge with that space is you know that we're expecting kind of the scene shop and the construction space to share so that might create some operational concerns and then pending on funding and how well our contingency management goes and the problems we run into we'd like to design an alternate to create a like a little L shape addition here that would increase the size of this construction space to be about the same size as Franklin and then also create a little outdoor covered work area which we think all of the CTE spaces would like to use and so we're working on an alternate to develop this idea a little further and what that could mean so that's going to be listed as an alternate for now any questions on the CTE yes what's access to the outdoors the this street for freight large projects going out materials coming in we have a loading dock area right through these doors so it is we've got like big double doors you know maybe a garage door if we need it but it goes right through the outside through here into the parking lot oh I'm sorry I'm not quite sure where we are sorry I have a very tiny pointer it's um it goes right to the left here out the side okay yeah it's pretty close you're right it was oh good thank you sherry and that brings us to the budget so where we're at right now is to deliver this school to meet the full ads back we're at a total project budget of a hundred and ninety nine million dollars we had Boehm the schematic designs that estimated by our contractor and our independent Cost Estimator and then we went through a process where we reconcile both you know they start off with a bunch of differences and we have to make some clarifications and make sure we're estimating the similar scopes and we reconcile those to a point where they're less than 6% apart we only contractually require them to be 10% apart so we're pretty happy with how closely they got we were still over the budget we wanted so we took about than the rest of the summer to go through a whole value engineering process and we we took about eleven million dollars out of the project without cutting any program so this is where we really worked well together as integrated team we looked at more efficient ways to you know design and build the the exterior facades we found a lot of cost savings there we had a lot of questions about the structural work we brought in an outside structural engineer to give us some advice and to kind of do a peer review on the structural design we looked at some other things we didn't take to address your value engineering
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concerns like we looked at an alternate roof and we vetted it with maintenance it's the one they ended up with at Franklin but they're not too happy with it and we the contractor contacted a supplier who gave us some additional feedback who and they also agreed it wasn't the best roof so we took it off the list where so we're already actively engaging in a value engineering process we're vetting things within people we've got a three-page list of items we can share it with you it's kind of boring to be honest were you thinking foot so we're already doing all of those things and all of that has gone into the price you see before you question cuz it goes across the programs but you know I I do believe that you guys have turned over most if not all stones and it's been a tough process but when we look at the cost per square foot of 2012 projects escalated to 2021 prices why do we still see such a big discrepancy in the cost per square foot it's over $100 you know the next closest project it's still more than $100 a square foot more expensive than those projects would be today exactly what goes into cost increases is obviously a number of different factors that play in including escalation including market volatility including different design standards different guidelines for example the roof that Jesse mentioned so the roof that's on Franklin as a cheaper roof that is on did be proposed for Madison so that is one component but there's probably a dozens of others that the district continues to learn you know as we go through projects we learn more things we update our standards so all those are components so to say exactly what each piece is 20 dollars here or 15 dollars here is it's really too tough to say we actually had a conversation with our one of our cost estimators the other day where we had some similar questions and he threw out the note that in some countries taking project estimates and making them apples to apples is an entire profession and as all people do all day long so it's hard to say exactly is we can say some of the factors it's hard to say exactly what those are that said the things that we are focused on is making sure that the design we have now are efficient and that our cost representative the market so that's why we're doing things like the value engineering the peer review we're going to have another contractor come in and take a look at the design and do a constructability review with an emphasis on potential cost savings so those are all things that we are focusing on to make sure that we have a high level of confidence so that the designs we have now are very efficient designs so that leads to my next question which was when we passed the resolution on the Madison master plan one of the pieces of the resolution was the board directs the superintendent to solicit and provide to the board external comparisons of cost estimates from other school districts and comparisons to other school modernization projects so we've seen that for Madison with our other modernization projects both the 2017 group and 2012 but we still really haven't seen it for you know national comparisons where where are we with that because sure we shared back in July document with the bond accountability committee where we compared our some of our recent projects with projects nationally so we're happy to share that with the board we can afford that tomorrow we have that on hand we continue to look for other recent relevant projects that we can compare to try and get as close to apples to apples comparison as we can it's a challenge there's not a lot of large historic renovation high schools in the area but we continue to look yet please pass along anything that has evolved since what was delivered to the BAC but also and just formally to respond to the requirement of the original resolution to absolutely Metro area there's been a number of new school campuses that have opened in the last 12 months including just in the last week when we last looked at numbers the top number was 195 correct it wasn't 200 what was the last row when we were here four on May 22nd for the master plan yeah there's actually two ranges that were put in there so a bit of a typo but the the staff report had
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the top of the range of 200 million the resolution had top in the range of 196 million okay so you could have it correct either way so I'm just curious because it sounds like you have achieved some cough savings which is great and some efficiencies but if the numbers still gone up did other items go up which offset your savings so if say 200 was the high number from May and then through some of the design that you've done we know some cost savings but the number is still either the same is the norm only for a master plan we don't do a range but in this particular case the cost estimate gotten from the contractor literally came in on May 21st so the day before we were coming to the board and we hadn't had time to vet that those costs yet so that's why we gave a range and the range wasn't the number that came in it was a target of where we wanted to get to so when just talks about coming down 11 million dollars that's just of the hard cost whole project hospital it's more like 14 15 million dollars from where we were on May 22nd with the data we had at that time so the goal was to get down below 200 mil and we got right down to that or even further ago we got basically right down to that does that answer your question it does because I thought in May it seemed more like this was the range versus the target we're aiming to but an answer is my question yes and then I have another question and this is based on the document from August 15 that you shared with the board that was the Madison and Lincoln project costs analysis and after tonight's passage of the resolution with the performance auditor I'm sure we'll get an exhausted more exhaustive and complete sort of report but you had some high-level contributing what you call contributing factors and one of them was the seismic upgrades to the Jim librarian theatres were not accounted for in the master plan budget that was the basis for the bond so I just want to make sure that I understand what were approving because that was 15 of the 50 something Delta a difference so this was the seismic estimator only estimated a portion of the building and in fact the expectation was that the whole building was going to be upgraded to components there and again jump in I say anything wrong is that the standard which was not a part of the 2012 project standards this is another change that contributes of factors but that is the standard now for the 2017 projects is that all the projects will come up to current code including existing spaces will come up to current seismic code important note there is if you don't touch a space that means you don't have to seismically improve it so the original Madison scope of work included some spaces that would not have seismic improvements to them so that's one component the other one is the standard now is that there will be a space in each school and depending on what that school layout is it can change or the cafeteria or not or iam or something will be seismically constructed to immediate occupancy meaning a higher level than the base standard those two components were not included in the master plan the original master plan for Madison but war in the other schools does that answer your question yes so while we have a 15 million dollar Delta it will actually have a school is to the project standards and up to the current seismic codes correct okay so word will now vote on resolution five seven one zero all in favor please say yes yes we didn't have a motion details details okay I move that we adopt resolution five seven one zero authorizing Madison High School project budget as part of the 2017 capital bond program okay director constan moves director Bailey six is repeatedly second just to check is the language okay and other any changes no but I have someone signed up for public comment oh we do have a public commitment we do not have public oh yes we do we do yes do you have
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public comment her name is Nicole Kennedy okay we're a little bit unit schedule okay so all in favor resolution five seven one zero please say yes yes all opposed say no resolution passes seven to zero with the student representative voting yes thank you okay thanks Jesse okay so next item consideration of step three complaint number twenty 1803 since the complaint involves the students we are prohibited from discussing the details or substance of the complaint in public so we held an executive session on this issue prior to the board meeting where we heard from the parents and we we engaged in a pretty thorough discussion with staff about about the resolution of the appeal and all of the components of the situation we are now during an executive session we are prohibited from taking a boat so we're now doing that during the regular board meeting so the board will now consider resolution number 5 7 1 1 resolution to uphold the superintendent's decision on a step to appeal complaint number 20 1803 do I have a motion okay director Rosen moves director Anthony seconds is there any additional board discussion on this resolution yes I'm going to vote yes to uphold the decision and would ask staff to offer expedited services considering the long time like a really student-centered response that to clarify director Bailey do you mean as expedited as possible of process and assessment yes so there's there's a legal timeline let's not let that or or less in this let's let's see if we can get on it minimal it's possible any further discussion okay the board will now vote on resolution 571 one all in favor please indicate by saying yes yes director Esparza Brown did we lose you she's off okay all opposed say no thank you okay resolution passes six to zero Student Representative voting oh no no sorry okay all right business agenda the board will now consider the remainder of its business agenda having already voted on resolutions five seven zero six and five seven zero nine three five seven one one is Houston another any changes to the business agenda no do I have a motion and a second to adopt the business agenda second director Anthony moves director konstanz seconds is there any public comment there's not okay any board discussion I had one issue there is a contract for Playworks in here that is a direct negotiation contract and I requested I asked the question about whether they had met the metrics of the contracts and if I could see that just as a sort of best practice when we have a contract renewing and the answer was the answer was it's so hot for this year but writing for so the metrics in the way the contract was last year on we would have to go to every school because
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every school had their own design about what they were doing and that isn't something that at least we don't know if they did a summary but what we can tell you is this year we will do that on all our contracts we will identify what are the outcomes and the metrics and then we'll have a report that we can share great I appreciate that just I mean just in terms of discipline around our contracting process is that and made this can be a future question maybe I'll say this that what our general practice whether this that was an outlier that we didn't have reports coming back or like just this specific contract or it's a more common practice but it's probably an Emily question it might surprise you that we don't have evidence of robust program evaluation for all historical contracts and PBS so I'm glad to hear it I'm glad to hear that going forward we will so I'll save my question for my purchasing one of the contra one other comment is we're voting on approving a field trip we should not you have to vote to approve field trips so we need it I believe a policy change field trips like in but we don't we need also Oh right out of state are there other field trip policies the changes yes okay discussion okay board will now vote on the business agenda all in favor please indicate by saying yes yes yes all opposed say no any abstentions student representative yes okay business agenda passes by vote of 6 to 0 with the student representative okay we're almost done okay um are there any committee er conference reports in here Portland Public Schools and its children had some very bad news this last week the Creston Dental Clinic which has been serving our children for free for about forty years their board voted to dissolve effect at the end of October they are making Herculean efforts to connect their patients with services going forward but this really is a bad bad blow at a future meeting I'm going to introduce a resolution thanking them for all of their service but in the meantime I would mention also we are working very hard to start a new dental clinic for our students at Benson high school so that will be forthcoming thank you any other reports it's good my Pretender yes I just like to mention that I'm very excited to be meeting with the district student council in next couple of weeks we're gonna start our meetings up for this school year and start working on how we can be more involved in the district and as well as planning our to leadership summits this year and we're gonna start working on that and get those plans so looking forward to holding those as well as obtaining some more information going forward okay if I could just offer my condolences on behalf of PPS to the family of SRO grant imahara who we passed away this past summer I this past weekend I apologize work closely with the Wilson high school staff and students there so our condolences again to SRO Grant Imahara okay any other business at the beginning of the meeting but I'd want to just call out the sort of heroic effort by staff to make sure that the first day of school was was a success the four schools I went to is just like great energy kids super excited about their teachers their classes and it just seemed like it was the start of the school year we needed and lots of momentum about the work ahead so I just
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want to thank the superintendent and all the staff that made that work I know people were out in buildings you know getting the work getting the work done without that's not my job at all but more of getting it done so thank you to everybody and for what I understand we have a positive resolution to walk to math at access it Vestal so that's a big thank you to staff for working on that and and a big thank you to the vessle community because everything I've heard from excess families there is how welcome they feel so a big thank you well thank you to our principals assistant suit Bhaskar Gilson for working through a solution that helps to resolve the issue thank you and if I could just I mean I'm not sure anybody really recognizes how much work has gone into reopening the two middle schools I know I had no idea how much work was involved when I voted for that and that was even a pot from all of the construction that happened so it's it's really been an extraordinary effort and thank you to everybody and but so if you can take a nap over the weekend hear hear okay but not tell me again yes yes yes only 10:30 so okay so the board will follow this meeting with a work session in the Mazama conference room which will be going over the visioning process that we'll be conducting this school year the next regular meeting of the board will be held on September 4 this meeting is

Event 2: PPS Board Work Session - August 28, 2018

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okay week we are it's it's at 10:30 for County so let's get started okay all right okay so it's great to see everybody here so early we were a little worried we were going to see you at midnight so we're glad okay so what we understand our sort of role here tonight is is to walk through the findings from our needs analysis process very high-level and briefly obviously given the time that we have with you and then to also talk through the vision process some updates and what's been happening and then to talk about the calendar so that's what we're planning to do and board members I just gave you a copy of the face 1 report you also have have any data - from previous emails and then I believe you already have another copy of this as well so yes so you may not have multiple copies of it and have read it already I think what I'm going to do is I'm going to walk through the sort of challenges we identified first and then some of the enablers and then talk a little bit about some of the recommendations that we made if you have questions at any particular juncture feel free to ask and interrupt if there's any questions that people know ahead of time that you would like to focus on you could let me know now so they can sort of make sure to pause on those pieces so first of all is there anything to anybody sort of has a question already that they want to throw out there is a term that you use they can remember learning letting Jenny yeah learning trip yes I wanted to okay great so make sure to all right okay so I may be some repeating some things that that some of you know already but the intention of this process was ready to do some listening in the district and in the community to sort of hear a little bit about what people were hoping would happen with the vision process the kinds of things they thought might get in the way of that process all to sort of inform how the process is designed so that was the intent of the work and as part of that work we spoke with around 160 people altogether so that was a combination of students families teachers principals other site administrators people out in the community so as many people as we could reach in the time that we had so instead of about a hundred and sixty people that we sort of tried to get some broad representation and you can see the list on page 11 of your thank you so I think to just go through the challenges first of all and I will preface this by saying that we don't anticipate that anything that we are going to share with you will come as shocking news to anybody here we think you'll probably know all these things I think one of the things we would hide from this is that the things that if the things that we heard resonate it's important to realize that they resonated across a broad variety of people and that in itself is a helpful thing for us as we think about the visioning process so whatever sort of broadly held concerns what are the broadly held thoughts about resources for the district that kind of thing so I don't think there'll be anything in here that's going to be a big shock to anybody's but if there is please let me know okay so we had a lot of concern about authentic community engagement we have heard from multiple people that more than people really like process but have been perhaps scarred by experiences where the process doesn't close it doesn't seem to end in action or doesn't seem to go anywhere so there's a lot of input and then not much closure so we've sort of realized that there's that there's a desire for very authentic process and something that will have some follow-through and at some level this seems like common sense but it's also it's not unusual to have lots of process that doesn't close that's not
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it's not specific to Portland that never happens so for us that's something to make sure that I may actually put in some of the interweave some of the recommendations with this a little bit but for for us this was a sort of reminder to make sure that we're very careful or you know in the visioning process very careful to share with people what's going to happen within Meishan that they the inputs that they put in to be very transparent about the how the process is going to work and to track the process along the way and make that visible to the public in a variety of ways so we're talking with the communications team to think about that we also had a lot of ambivalence about change so you know obviously ambivalence and dilemmas are really interesting things right because they're like you you're sort of driving with the brake on so it's you know people are putting energy in but not really getting anywhere and I will say that all of the challenges that we identified we would say are very much historically driven so there's a lot of history that people are still living very strongly and bringing with them into these conversations so there's a we've had a strong desire for change and transformation there was a lot of interest in that a lot of excitement around that some of it was born from people saying you know we've kind of hit rock bottom things can only go get better but other people really leaning in and sort of being excited about the opportunity to do something new and at the same time there's a feeling and I think particularly within the district rather than from the community as such that there's been a lot of turmoil in the last few years a lot of unwanted changes or changes that have brought a lot of uncertainty so there's a kind of desire for change and transformation and sort of ambivalence about what that might bring so again I think for us you know being very clear about tracking the process and showing whether the small movements and the progress and the wings are along the way will be really helpful with that and again you know signalling what's happening so that people can see there's change happening but it's hopefully not to think so we've caught we've called the further challenge like I said a lot of these are historically driven so we've called this the the shadow of history we heard a few people reference jokingly reference something they called PTSD so this sense of trauma that people carry within the district from from a lot of things that have happened so you know historical historical things and including things like the the water the labor the water issue the you know the the coach who was kept on and and the way that the public has regarded the district so this kind of ties into some of the media coverage as well so there's a kind of sense that people are carrying that with them and I think one of the things for us that when we think about this is when we think about trauma generally it sort of makes people more sensitive to to something being something else happening so there's almost like an expectation of the bad thing happening again and a way of which is the body or the organism or the organization is ready to react more quickly so we think this is possibly something that could be symptomatic within the district that there might be a sort of readiness to react to things very quickly so we want to be very careful about that and again we think pretty good clear communication and very transparent process will help with that but we also want to sort of signal it because we think we should expect that to happen at some point so we need to be ready for it it's not necessarily something we might avoid but it's something that we can we can prepare for again we ask people about expectations for the future we want to take people into the future of the district and we've sort of used the device of thinking about the the children who just started first grade this week in the year 2030 they will be the scene class so we've sort of we like to anchor all where I know right it is it is startling sometimes to think about that so it sort of helps to anchor ourselves in this work instead of having sort of you know great teachers we've got specific features and specific people and I will sort of say that means that doesn't mean that we're going to ignore everything that happens between now and 2030 it's not like that subtly everything just kind of comes alive then and everybody who's at school before that that's not what it means things will start to change pretty rapidly as soon as you make plans for you want to be true in the future but we ask people about what their expectations of what they really wished for for students in the future and predominantly the answers were not dramatic people have pretty sort of
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modest and understandable expectations for what they wanted for their students but we noted there was a lot of emphasis on what we would call social-emotional learning goals there's a lot of ways in which people wanted students to feel confident to feel empowered to have a sense of agency - I think most people recognize that although there's some clear career paths potentially for students in the future there's also a sense that we're going to students are going to graduate into a world in which all kinds of different things are going to happen so so that sort of language of resilience and preparedness and empowerment was was very much a big piece of this yes you want to get all your presentation done and then no please so 20,000 answer page here that's my people have modest expectations is that is that somewhere in the larger comment that's a summary of all of it yeah so so if people have modest expectations and we as leaders based on research you know what kids are gonna need in order to be successful based on the future environment is there with this process getting us closer to what it how do I think I've calibrate the questions like I guess if we said like well people want modest but like we think they should get there like how do we sort of marry that uh because that seems an essential because I think a lot of people this expectation may be based on their own personal experience which for most parents I mean even parents agree older it's you know twenty years out of date yeah yeah exactly so this is the kind of the irony of Education right those of us parents and educators thinking about our own history which can be multiple decades back at the same time we're sort of creating the future with with young people so for us part of one of the pieces that helps with that will answer your question because it's the learning journeys so one of the things that really helps is you know as you say people draw on their own experience so one of the things we like to do with the learning journeys is show people things happening elsewhere whether that's a physical visit or a virtual visit to things that might seem quite edgy that are actually being already played with somewhere so that's a way it kind of gives people a sense of inspiration but it also shows people that some things actually happen in so it's not like oh that's not that's so blue sky we couldn't do it oh here's people just like us doing this and that is a very powerful experience of people just to kind of to see that and then we can also take that a little further because we can have you know as we debrief those journeys together then we'll start asking questions like so this is happening now where would you like to see that go into five years time so it's a way of sort of to your question sort of bridging that gap sort of taking people through steps and stages to get to so have some other ideas and all the time making sure that they're actually used things that feel relevant and meaningful I mean everyone just crazy but again to show people an inspiration so I'm just going to go quickly through the last two here one of them is I think one that everybody is very familiar with sort of shifting from that culture of autonomy we heard from a lot of people that schools have been very autonomous and there were some reasons you know people felt maybe in the past the schools had meant as supported by the central office or the sepoys weren't clear so schools had neat must kind of developed their own autonomy now I will say that we don't know yet how you know what's the truth of that but the sort of one of the reasonings given was this the schools hadn't got the supports to be part of a larger whole so I think one of the things that you will be thinking about as we do the vision project process is that you need this to be shared right this needs to be shared accountability and it's a shared narrative it needs to be a shared project it can't just belong to a few people it's gotta belong it's got to be pervasive throughout the district so that's going to be a shift today it's going to have to happen I think just to kind of prefigure some of some of those sort of thinking about how the whole system shifts but just that cultural shift between a sense of a strong sense of autonomy and I think you know I think we understand that there's something in the DNA of Portland as well that Seleucus very attached to that and for good reason and it's not something that should be here but how do we sort of hats so how do we sort of create that narrative that we can do a project
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together whilst also being sort of individuals and unique so so that's something that we'll see you know might might begin to to be a bit of a and then the final piece was really the the media of the social media spotlight that seems to be I think there was a recognition that there was genuine issues in the district that have caused that in the past but that that that social media piece particularly had taken on a life of its own and I think for us one of the concerns we have is that in a project when you're thinking about the future you're basically doing innovation type work you're doing things that you might have to do some experiments you might have to try things out you might have to go to places and then decide they're not the right things so there's gonna have to be a little bit of failing forward in this process and if people are feeling that they can't do that because they're going to be called out on social media is definitely an issue that we will need to think about because we want people to feel confident to try things out as part of this process so it's fair to say to be no promises yeah yeah yes yeah yeah so so in terms of some of the enablers that we heard from people we think there's definitely a sense of willingness of atomism here you know the people we heard of obviously people who come along to meet with us you know there's a bit of self selection they're playing though they agreed to come in the summer and kind of terribleness but but we heard a lot of willingness and optimism to lean in to try things out to participate so I think that's a huge advantage it's we you know it's something that we really don't want to underestimate that's a really big thing we know there's going to be skepticism the cynicism because that's normal for people to have anywhere but we always kind of you know we'll say bring your skepticism but leave your cynicism at home and we sort of feel that there's a lot of people that we have been countered already who will be able to do that so that is good so the other piece around resources I think might be a little more contentious Vercammen the per pupil funding here is not super high but it's relatively high compared to some other districts so we did we look we've got some sort of comparators in the in the body of the report which I work going to right now but I think one of the things we'd like to sort of think about is to think think about those more deeply and sort of really dig into those numbers and see whether that's actually the case and then we also heard a lot from people when we asked about sort of bright spots in the districts the all hands raised parent equity fund was a little mentioned again and again as something that was very positive and then in terms of other resources just the general community support for public education here is also a huge resource that you can draw upon it's not true of all districts so that's something that's very very positive the other piece really the other two pieces that came out as enable as one is the previous work done on equity so people felt that that was a strong foundation I think there was a recognition amongst a number of people that the work could to go further now it was time to renew sort of move from some of the important foundational work into really taking action so so there's a kind of perhaps even a pent-up desire to do more of that and then finally people also mentioned what they called the new board having referencing boards in the past that had been dysfunctional and they felt more positive about the current forward so I don't want to make anybody blush in their outfit so I think a couple of abilities we identified is really you know again although we've said that community desire for authentic engagement is a potential challenge because there's been some bruising in the past the opportunity to get it right you know not like perfect but right all right this time round will be I think very very powerful for the district and then it also seems and I know probably everybody's room knows more about this than we do but it seems like some of the strategies from Portland's the Portland plan and the city's 2035 comprehensive plan there's some language in there around thriving youth but there doesn't seem to be a lot of detail when we dig into that so there seems to be a huge opportunity for the district to really sort of leave that part right so I think some of the recommendations that we have mentioned already you know really making sure that
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there's a lot concerned that this process won't be transparent so making the process as transparent as we can and really making different options for people to engage and we'll talk through some of those when we kind of talk through some of the details of the process so that we you know are being sensitive to the fact that people might be working multiple jobs or have different native languages so that sort of taking part in certain kinds of meetings might not work or taking part at a certain time of day might not work so how do we design a a number of different avenues for people to give genuine into this process and then we will be doing some community meetings as well so we all want to be working with the board and the core team to really think about how to do those most effectively and then tracking the process the leadership of the district the Board of the leadership signalling that this is an important process because you know people are very sensitive but we are always looking for signals from the top so it's going to be really important that that's clear from this group of people and then I think as we've mentioned before that sort of to address those expectations to see what's possible elsewhere to sort of look to hear some things about trends and education trends elsewhere trends in work force all of those things but then also to go out and visit and see some things actually happening in the world will go a long way to helping people sort of think perhaps even more boldly than they have done up till now about what they might want to make happen and then you know building that shared vision making sure that people have enough sense of input and that it feels organic and authentic and up to them that there is that shared sense to address some of the autonomy potential autonomy issues and then we know also that in terms of the social media piece and the media piece generally there is some work being done already in the district to really sort of also own its own narrative and not just that other people tell all the stories so the final thing I just want to mention is that we also think it's really important that there's a kind of again so clear signaling and sponsoring from the board and the leadership but also a sense of some distributed leadership here so that's the core team who is comprised of a group within the districts of a diverse group from different from sort of the school site and the different departments within central office who are going to be the kind of worker bees of the work going forward making sort of facilitating the design process going forward and then a mixture a larger group called the guiding coalition which will be a combination of people within and outside of the district to really do some design work together so that's kind of a swift overview of our findings from the needs analysis Sonja's going to talk more about the process we've been doing so Dharam what we need from you soon but are there any questions or comments based on what I've just said did I act do you feel clear about the learnings any piece now that was I know I think it's interesting that you mentioned about looking at other city documents of the essential city plan and that they there are some platitudes about the future and about young people in our community but to think about using this process to catalyze more conversation externally as well as our work internally I think it's interesting that all the answer is the parenting fund doesn't read as a positive but it's not viewed as something that's like connected to us when in fact it's what got created by PBS and it's funded by essentially Portland parents and it's just an interesting sound because it sounds like in here it's like a completely separate thing no no no yeah that's just how it's a bright spot in the district in the district sort of recent history so that's I'm sorry if I didn't make that turn no I'm just saying the perception that that's like just how it's phrased that it's a something external to the to the district I mean working within the district when it actually is like coming out of like our parent parent yeah I just want to point out that this document is in an effort to be transparent is on our webpage our website there's a communications probably to speak to it but there's a
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landing page where all of these documents and communications will live to make sure that folks all folks have access to that information that is coming to to the board into the broader community so the idea being that they can track the progress as it's happening during this development what is there not particular them to comment on it or is it just presentation so maybe that's the leads to the face or the next step for the conversation I just know there's your question about commenting on the report itself well I mean now that it's up is there an opportunity on the website to get feedback from people look at it like questions and and I think down the road we could we just started the landing page to be able to kind of share out both internally and externally our gears work I think we all have seen the processes that don't don't work while are those that are in yeah and I would save so because this report here was an effort to understand the kind of the current climate so the the next phase the actual stakeholder engagement process will involve the broader community to comment on the work that lies ahead as it pertains to the vision right and actually outlining the vision on behalf of the school system then the other question I have is since it's on the website is there any plan media around that of you guys it's a dead of press release everybody internally through she wowed I think opportunities all right well I mean I just commented I think like getting it out there and stuff too it's like I think just coming from a student perspective as well as like I mean because you talked about the whole PPS the sort of thing I mean I've kind of been aware of that and I think even just having students know I mean this is later on the stages but just having students know that the change is coming and like there's like brighter future or like you know things are moving to a more positive freeway that I think that already creates like a better mindset about the district as well moving forward so hopefully oh yeah you know I would highlight the fact that you know with this leadership's commitment to student centered decision-making right right well the vision will have a big emphasis on making sure that students are not only you know that are participating in the process for activity and the number of ways right yes not you're just not just impacting you you actually help you create it so definitely we'll rely heavily on you and yeah super stack to to help and other student leaders across the district to really help us elevate that conversation no student students want to make this district better I mean everyone everyone does but I think people are really motivated especially now to go on a right direction right yeah so if there's any more questions I can switch over I just sort of giving you a quick update on what we've accomplished so far and then invite you to play as an involved role in this and we can talk a little bit more about some of the things that were thinking about in that area so I think it was two weeks ago tonight that if I'm not wrong that the approval to move following this work was accomplished and so roughly about 10 days I think we've done a lot it's been a lot and so the core team that Fiona had referenced earlier has been pulled together and kicked off the core team meeting and really you know our sort of philosophy around going slow to go fast so really pulling that team together and getting really clear with each other on why are you why are we pulling me together what's the purpose of your work what's your role we'll start to get clear so we're continuing like every meeting right we'll have more and more clarity and then also just help you through some additional roles and responsibilities how you communicate how are you to coordinate what's the infrastructure of our work you know how are we gonna collaborate on documents so a lot of
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detail and that gets covered in a kickoff that we find is very very very helpful operationally and that you don't run into the issues of like well why are we going to store these documents and how are we going to make comments on it we sort of talk through these really up grunts that you can really get the running with this team so we kick this is called the chartering process that we did the charter of the poor team and then in addition to that I think in the last you know a few days and we've also very important I know everybody's saying well one of the things going to happen what are the guiding coalition that you're talking about what a community means gonna happen and we know that all of this you know the vision really should dovetail with the strategic planning process and really also be in alignment with the budgeting process so that you know the vision can inform the strategic plans can also inform your budget so we've got some constraints on the other end so we also work with the core team to do some backward mapping and you can you know see some artifacts on the wall here around us anchoring some things I am looking through all sorts of calendar constraints like four-day weekends and should we have a guiding coalition on the weekend should it be on a weekday and really getting their initial input on that so I'm going to walk you through this in a second but I just want to highlight that we have a first sort of slack of a as a as a proposed calendar up here and we would like to invite you to give us some feedback and also just some insight as to if there's anything that raises red yellow flags do you about this potential color they're going if I may just to come take a setback to make sure that everybody understands the core team again the core team the list of the core team is available on their website on a landing page so you can see who who is participating on that but I do want to highlight that in conversation with the chair of the board Scott Bailey dr. Bailey sits on the port team and at a higher level conversation the chair and the superintendent are both the executive sponsors of the of the core team so so just again core team executive sponsors are chair more and spring today dr. Bailey sits on the committee the code or the committee as a representative the board and again we have a diversity of folks from that mostly central office or all center office looking at a variety of lenses for the Warka so it wasn't fair to describe the quarantine really as a smaller group involved in the planning process but there was a broad presentation more active recognition and with the guiding coalition which is where the conversations around content interaction and ideas yes they intended to germinate right so we you know you mentioned we are the work this is the worker be kind of keen I mean literally it's you know did we get I mean it's it's kind of thinking to the skeleton of what the process is going to look like the designing of it but the actual visioning process or work the meet of the actual process is done you know in community through the guiding coalition which we'll talk about in a bit and then the broader community and all the stakeholder engagement things that again we'll talk about during the the calendar but again I just learning and emphases that the core team is really the nuts and bolts of the design aspect of it and it's not making any vision decisions the design of the process right so how do we go about designing that process that will engage the broader community in the visioning process and really boots on the ground too so you know everything from finding the venue and making the logistical sort of decisions around you know everything from materials to meals to everything so we have a sort of a nimble team about 13 12 13 people to do that and and also support coordination across other departments so whether it's director more playing a liaison role with the rest of you as board members to not only just keep you informed but to involve you in in some of the design decisions that we're going to make to other members representing other departments within the district them going back to their own departments and engaging that is watching there's that accordion effect so I have a concern it seems like the full board is sort of a trailing participant when were the executive sponsors of the overall project and so the way that you just described that it seems like we're like a stakeholder group over here versus the
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elected leaders of the district and I'm being interested in sort of the role of the guiding coalition but it's described as a group of up to 70 and if we've decided that as a board that our work is going to be done outside of a community process and more as a full board my expectation is that we would be directly engaged in the process and not just you're going to show up 170 other people are in in the room and part of the discussion so you know to date I think it the information has been so fat railing of like this happened this happened and by the way now we're gonna do this and I think it's important as event to the sponsors for us as the full board to be individually engaged or as you know asked how we want to be engaged in the process versus this is a specific role and as you know the same role is right I think I mean we should definitely try to close that gap I think that you're describing experiencing we've definitely been working with chair more on they're sort of the front end I think we even have weekly meetings set up right now so we're actually getting a lot of input from you and perspective from you before we even take me to the core team so in the sense that we've got and I see the difference between that and your point if like all everybody having an opportunity to say oh this is the goal I want to play yeah I mean I want to see you know all the documents is going into how we're going to structuring the visioning process if this if this is like our most important work project to have just episodic like dipping our toes in the process I think it's well serious but there well I think the the the thinking right now is the guiding coalition could have three members of the board on it is the number we're thinking about but in addition to it I think your involvement in every design decision prior to the guiding coalition is where we're actually seeking our involvement so not sort of dipping your toes in those sessions although you could also be part of those as well as the community sessions but we actually need your your your involvement prior to that like while we're before we make the decision about how to design those things so I'm sorry did you you mean they're like even on the guiding coalition there's the horse Huckabee honor no I don't think that's the thinking right now I mean we we can we can reconsider it I mean there's we're bumping up against some some numbers guiding coalition and proceed with the guiding coalition has to be being enough to be representative but not so big that it's unyielding on so so we've already kind of expanded the size of the guiding coalition and we could we could rethink all of that so how many people are unlike yeah I think with with some I think we're stretching it to about ninety because I think in conversations we're realizing that some other stakeholders really need to be involved how many times with me three attorneys in the guiding coalition sessions so the commitments with lots of guiding coalition members would be attendance at providing coalition's which we're thinking right now are Friday night Friday late afternoon through evening and then all day Saturday and we're asking everybody coalition member to participate in the learning journey whether it's physical so you have two physical learning opportunities as well as a virtual ones if they can't go somewhere and they don't have the time they're scheduled to do that they'll always be the opportunity to participate in the virtual one and we ask them to participate in at least one if there's facilitate in your cases potentially host or co-host an actual community session and again those are still to be designed in terms of where and who and how those come about and then I think there might be more commitment so there's the oh and then the final installing it the installation it's a board we're using if you can imagine something like an art installation so something that is up present interactive but also can be done you know asynchronously so if you think about an art installation you go and you interact with it on your own time so we're going to have an installation at the end that has it's an opportunity of
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a final sort of opportunity for the larger public to come and give some input feedback and reactions to what's coming together in terms of the vision materials and we would ask everybody coalition number two to take part in that in some way again TBD in terms of their in terms of their particular one I think it's a huge miss to engage the full board I mean I I just speak for myself personally it's like we're the executive sponsors the elected leaders of the board and we're not all the work I mean I I would be even like the guiding coalition as you know not as substance that you recommend you're saying that that wouldn't even include the full board so I mean I think that needs to be my opinion needs to be rethought how you engage the board because that this is our major work this fall we all should be involved in that mm-hmm and I would think that the vision is going to then drive our budget our policy decisions you know how we do our work is you want board members not just to have buy-in but ownership of it and you do that by participating fully in the process versus getting you know written reports that's something one of the things that we've done in the core meaning to start to corker is start to identify a contention points the first thing that I brought out is we have we the board s2l this and we may hear things from the community that don't exactly correspond with our own personal vision and and they have to how are we going to have see this year that's the most important thing because I think it's not like where the community agrees with us but where the community is someplace different and to challenge our preconceived notions about what do you think of the visions but if we're if we're not at that table we're not gonna get that challenge otherwise we're gonna just go with our framework I think this is like what we need and I think you're exactly right but I don't I think if you're not engaged it's awfully hard to understand where there's a discus all about sounds crazy you go back into your pattern about how the touchpoints like and these where expressions will occur I don't know if they were mapped out on the calendar or not but I would imagine if if the little board isn't in the core team obviously that's a lot of hours but how often are these sorts of check-ins and updates and opportunities between document that might give you a better sense of how often the engagement right so one of the conversations and women's so rephrase that slightly to say what's being proposed house yes right that's what I want to raise it now because I have a pretty significant cerned up to date how things sure and so one of the conversations that director Bailey and chair more that we've had I think as part of and the broader community core team have had is that director Bailey would have a significant role of engaging his colleagues you know on a weekly basis with what's coming out of the core team right so again the core team is drafting so as an example and we'll get into this in a little bit but the guiding coalition there's a running list right of folks that just folks that just been including adding in there no that is final right and so that needs to be presented to the board that needs to be presenting to the leadership and ultimately those conversations are being the core team is is drafting the guy who put the list of the guiding coalition like all the board have something to say about that yes yes I guess what I'm looking for is like a much more detailed how is the board like going forward or be fully engaged because we haven't been to date sure yes yeah so I think the structure right now that we're thinking about is at least the weekly if not more often the chair but also just getting your input about what needs to happen in the next weekend how the board needs to be engaged as well as in 14 and you know director Bailey is on the core team so
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there's accordion out of involving decision-making or inputs to the design back to the core team happens in that accordion style so we're not making decisions we're saying go carry the questions we need to get input from and an involvement of all sorts of stakeholders and and we've got you know we've got director they lead in this case reaching out to colleagues to do that we've been at this for literally five days so we've now have plans to say we've got something up here but we'd like the board to look at this and give us some insights as to what we've potentially missed on this calendar or we're not thinking about what they're not only just dates that might be in conflict but what about this flow is not making sense so this is an opportunity to do that here but if we don't have board size work sessions it will happen through director Bailey and chair Moore's in regular interactions with you well what's the what's the venue for those right interactions when you it sounded like you said the Scots route director Bailey's responsibilities to report to the rest of the board on a weekly basis is that individually or as a group because I could see as a group it would generate a lot more discussion we'd be bouncing stuff off each other whereas individual phone calls doesn't seem like the best way to do it and that's that's something because I'll just I've experienced it can you give me that that's and then it turns out somebody else that's throwing out an idea that I might have great but I never heard that idea ready yeah where's this that idea fell away instead of coming back to the whole group and so it's gonna be really important you know they're people times when we will be together and have a work session even a worid update maybe maybe that's a different way we can do is a regular short discussion at forth meetings might be come and say hey we've had this issue come up and it was and again this is there's the designing and running the process and there's the content of the vision and what I would be bringing to you is the design of the process to make sure in the right direction to get your so come coming to you with the key questions and again that is more valuable done as a group than seven horse and there may be times when hey we've gotta say something just came up the board means two weeks away where I can do individual phone calls and then do a summary back to you you know so that we have some back bits that's transparent well it sounds plaintive it sounds like because you're bringing up really good points as well yes I am so that's let's wrestle with this and figure out the best rate it sounds like it's more of a working session topic I don't know how we would be able to constructively have a dialogue like this in the board setting so that's one thing and it seems like we should since we have a work session every other week should be you know a standing one option is to have this standing part of that meeting I have a significant part of the meeting not just a half hour but provide enough time for people to get into the details and I think we can vary that there there might be some 15 minutes and there might be the whole meeting well the only reason that I think more is better than less is one of the things that you pointed out in the report is that we have a really aggressive timeline and so that's gonna create tension and pressure for you to communicate to the rest of the board so it's going to be a challenge nothing furniture I think it's worth give me a cautionary note I mean a lot we've had two whole meetings of who remembers not many to pick and our boots and it's been I mean it's a lot of
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detail I mean this is very very hands-on logistical we need thank you so you know come on boy your friends and relatives and see there's a hall somewhere you know I'm not sure it would be the best use of Ford's time just to have you know kind of standing you know every every week or every other week prolonged updates on a lot of logistics will be the substance not the logistics I need to say right now the substance is the logistics but is the designing it informs the result and the content so it is important data at a high level and I guess not you've been more concerned when if like you don't have Gordon or as part of a coalition I'm just like so we're gonna host a you know town-hall meeting in our zone I think you're not going to that that's inadequate so so Santa Grisha I should say to keep the positive here's what I want right so I I want more engagement and I want to be surprised about things at the back end I want to hear what people in the community have to say because I want when I have a mistaken impression do you think what the community says so that I have ownership at the end of the process and so so I don't care about being involved in the venues but the design of the process who's gonna be done the guiding on the guiding coalition I definitely think the full board should be engaged in that process or the plan yes yeah I guess I what do I put a lot I'd like to see what that looks like because it it's not it's not subscribed so that's that's what I like I mean it seems like almost like a work what's the work plan being forward in this process so think maybe the way to proceed right now is to do the calendar to see here's here's the first step at a draught of how this is kind of fall and that we can have reactions to that and that's good and we can say okay as as we and as we go along here's the here's how I want to engage so what one place two engages that is the kind of finish key content area key area to hear from from others in the community is second way and yet not you a envy is you know I don't know 30 or 40 or however many smaller meetings we have some of those might get big tent meetings some of us might be a charge small targeted focus group for our particular constituency your engagement of those I think as much as possible and if I work if I were not on the core team I would be wanting to attend any of those impossible to hear what others act near to you're saying yeah I think so to be productive maybe it's it's like mapping out what that looks like and so and then getting feedback from the board on what that is and that's a kind of where work but that's what we're setting to do as the calendar is explaining the process so I hope by doing that it gives well then the calendar will give you a sense of the cadence of wins are there certain milestones will happen certain events will happen but I think preceding that as the design of the next session is coming about that's when we need your involvement and giving us insight as to you know what would you like to see in those designs what's problematic about the design that's forming if those were priests teens [Music] and I think to this point of director Rosen is having both chair Moore as executive sponsor and director Bailey they're on a weekly basis on the core team I think we are in the conversation too as we're having ongoing conversations from the design director Bailey is pointing out this is a decision that the board as a whole needs to make right and so as an example with the selection or the ultimate selection of the guiding coalition you know the work of director Bailey has as assured you know the decor team that the court
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the guiding coalition will be reviewed in doors ultimately endorsed by the by the Board of Education right and so so you'll see that entire list you'll help craft that is right but again the venue conversation is probably nothing is something that doesn't I mean it might concern the board or individual members of the board but not as a whole and so at that point you know that's not a conversation that you're gonna bring up race to the board so maybe one of the things is you know agendas for your core team meeting share those with the board and if something sees something on there that they're interested in and has a question about that they can touch base with somebody on the court yeah we could do that I mean I think you know the more the better is like you can't over to a pet it's for me you can't over communicate I'm sure I just can't agreement with you old history here but in 2000 we had this big strategic planning process with a couple of hundred people of the community involved we crafted this strategic plan that was really uplifting the board was it's interesting when they weren't involved in it yeah and so I I look at the committee that I go facilitated I've got the detailed stuff there oh my god there is a huge group that did great stuff on closing the achievement gap I don't know what's gonna work this I thought I'd save butthat's and the fact that we can't find the yeah so I think I think what I'm hearing is you know one will have to make sure to work very closely with darker Bailey at every core meeting and every conversation with that's happening around this to determine the right transparent strategy for engaging the broader Ward and so one immediate action that we're going to take is the agenda for the core team will be shared with the broader team or board forward as a as it as a as a placeholder for any potential questions that you can bring up director Bailey to then raised to the to the broader coalition committee and I mean for example could you came up today we were talking about the Job Description for coalition members and the top are you into social justice is that does that sort in the job description you need to be that needs to be value set and do we want that in there are not because that's for some people that's a little term like what their participation yeah so I mean I mean that's it that's a politically look twelve dependent is helping to develop relations you're gonna get a different vision so you want some baseline share guiding principles or values for help right and that's the point up right up is this district does not have a course in accountants and it's been its dogged us for years and that's as a board we need to figure out are we going to do develop that set of values as part of this process is that something that we need to draft now and then get the feedback on this process how are we going to tackle it so that's one it just popped up today that I want to bring back and we need to have some time to shoot so yeah let's get engaged that's honest he's exciting great so it is the 11:32 we said we're going to be here for an hour so we have three more minutes but I also want to make sure that we go over the calendar as a yeah I need one little
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go so just for the student perspective where is that going to be located okay so that's going to be and then potentially what do you think about what the community meetings might be like opportunity to do monthly is just for students right it might be facilitated by students as well or you know those things that to be deviated yeah and you know going to get into the calendar there's I think it's I think it's time either no serious something you'll see oh my god but then there's something in December that there was student I don't think we knew what the date was so we didn't put it there's a student like Leadership Conference at your host yeah about how do we use that fan so what the date was because it fits very well do something yeah and the other thing is if we have a big tent event to have students join us in terms of if their small group facilitation right my students and I do have to say the whole student run like the meeting absorb that's opportunity sometimes too because you might get perspectives that might be hidden there like closed off if like other adults or the president which just like you kind of want that too so yeah I think all of that is very important so I just want to share this with you on anything anchored you on a couple things and then we can go out cuz I think it's good to locate coalition and so right now you'll see a guy who colors from one is proposed to be here October 19th and 20th guiding coalition to here this first week hit weekend in December in guiding coalition free over here in February we're doing this exercise even with the 14 we were like wait a minute like why is everything so far away are we why are we not doing anything until October and as we're starting to backward map ourselves into what needs to get done between now and then we realize our our narrative actually turned to well this is pretty aggressive I wouldn't have enough time to do all this stuff and so in thinking about and of course we also considered you know three-day weekends or four-day weekends probably not a good opportunity pick that weekend as a seven ride a Saturday event so we avoided those kinds of things we also took into account things like the statewide and service for teachers and other things so that we want to avoid any other constraints that would necessarily take out stakeholders from being able to participate so there are things like that in there so if you see if you see that English and one here one of the things we thought was really important is that whoever gets invited have about a month to be able to that they vacations got about a month ahead of time and so that one and they've got chance to respond and two if the answer is no that we've got some backup nominees that will go and try to fill the slots for so we need about a month from here so you see these are sort of these triangular on purple post-its are sort of milestones so we're thinking invitation goes out here that means you know lists gets tweaked and finalized and comes to the board etc all during this so and then the Board of Education so we're backing up here to say well nominations that need to be and by the end of this week so we get stuff that vetting process with the leadership and the board and so dr. Bailey will be in touch with all of you I think in terms of the process for getting so that's like Thursday Friday literally yeah we're gonna be asked and they were going to be but final decisions we made on eleven well and final decision the final decision is sort of coincidental and implications go out but that sort of final lists for consideration that's been vetted through different groups will be pulled together here so there's at all of me for superintendent and the Board Chair kind of look at that finalists in depth with you and works with others to make that final decisions we think they need about a week to do that before the invitations go out so you can see like even though this is all the way over here in October that actually it's a pretty aggressive timeline all the way backing up to this Friday to get some nominations from you all as well as so then after every guiding coalition about two weeks after that we're proposing that community sessions happen so just because there's one star doesn't mean it's one session there's going to be multiple sessions and sometimes it could be in general locations around the city it could be a particular community-based organization
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because they might have a pole to invite with certain groups in their history to come it might be at a school level site so you know one way that we can get multiple potentially teachers to give input is to actually take this out to sites we might take advantage things like conference time back-to-school night to also get input from school sites where parents are naturally coming so we're looking at all sorts of different ways to sort of you know answer this question of like how do we get community and put I'm really trying to ask ourselves how do we get maximum voice and where do we go to get that not necessarily just say well let's just do it in the formal system so we're going through that and also asking for your insights as well and we also want to have some kind of online aspect to that as well so there's ways for people to just yeah so we say online the digital in person asynchronous synchronous right so because some people may not you know the time that we've got for a community might not be the time that's good for them to give that information so roughly after everybody coalition you'll see these community meetings community sessions set up and then the learning journeys we are planning to have them occur between by the coalition one and valued coalition two so that's another reason why there's a little bit of a stretch in time we want to have you know two different physical opportunities going to two different locations geographically and then somewhere in here obviously the virtual one doesn't necessarily be timed they can it'll be set up so that anybody can do it and any topic turning a certain window and they like a broad just a quick description of kind of examples of learning journeys that we have put on the table as potential spaces to go so you know there's a big interest you know that we we've heard from folks about social-emotional right so what's their school communities are looking at social emotional supports who's being innovative around that or you know when we think about blended learning or personalized learning the what what school communities are looking at that and what's exciting I think around the virtual one is what would it look like for us to follow virtually a student through their school experience or you know they get being very creative offering new new new viewpoints of public education elsewhere both locally and across the country so those are some of the ideas that have been floated again are the design process to the iStent make some decisions about that so learn it's a gunny coalition one happens learning journeys happen between them new deceptions to get not only to inform them of what's been happening but also to get some meaningful feedback on the work that's coming out of each guiding coalition is what's happening in these community sessions so the community sessions say doesn't really say that so you have the guiding coalition meet you have community meetings there then you have another many coalition meeting and maybe these communities are you going back to the same groups or that's a great question do you think we should well I mean I think things are gonna evolve and if you haven't seen them so consistency it would be great right I also learned we might also learn from this that we missed an opportunity so we could add that there and stuff when what might happen is if you meet with a group early on they give you their point of view or something and then don't get circle back to and things have changed a lot now wait we told us you're going to do X and like that was completely different there may be that maybe there's a mechanism that you bring new groups in but there's a continuous feedback lose to the whoever the groups were my kids have been involved in the next step so that they don't the roof but they nest a website it's gonna be a piece of that as well two people work in progress and you know we can have the commentary part as well that's not you know whatever the online channel is that's another way of getting that I mean I would try and do push outs cuz so so few things just my personal responsibility a couple of years ago we mapped out a process like this and we came up with and we shortened it down to 40 different meetings trying to cover everybody and and I looked at the 40 and like it's got a couple more and some of those
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again prefer they come come one come all and some of those are very targeted so to say we'll go back to I don't think we have the capacity to go back but communication is the key to this whole that can be successful and so thank you for participating wants you to know what else we're hearing and a month later say here's more that we're hearing house how's that compare with what your input you we have to keep that information flow going and there's we're going to be really really go after the communication because it's so late I can't even thank you okay can I just rich I would hazard a guess that there are with the exception of what four people there isn't anybody in this room who has probably experienced a a visioning product process and I would go even so far as to say I suspect the rest of us have never even experienced really any kind of process that's been effective in PBS so I think we need to be a little careful about trying to apply stuff that we have known to to this when we have people here who do this for a living so I mean I just just a cautionary note I think we need to be careful not to be so prescriptive that we don't take advantage of the expertise that we have brought on board I was thinking the same thing so it's now 13 minutes to 12 so can I make a suggestion can we leave these up yeah we can leave them here if board members have if they want to look at it more closely provide feedback again this is all a student super draft mode you know provide feedback directly to our Project Lead Stephanie our chief of staff or myself or director Bailey as your conduit for the core team so yes okay so let's leave these up and then you know take a look at it and then over the next however long and can I suggest that we break us up into two pieces so if this sparks son some thoughts about the design that's kind of one set of thoughts that we would like to hear but we're more urgently winding here any red flags or yellow flags that come up for you as we look at some of these days because it's really important for us to try to start and anchor these and start planning getting invitations out and and and really transparently sharing that these are the dates you can expect things down I've got a pretty else I'm going to take pictures of it and sent it out kind of that way people give us a deadline of when you want any questions or comments back and then in terms of the guiding coalition again you mentioned this edge monitoring that director Bailey will reach out to the board members will share in in-depth kind of what if the quote-unquote job description is solicit input both on that and the who's on what's the running list right now and then again wool over the next course of the next week or so really try to condense that to the appropriate number yeah so we would like just to reiterate we'd love to get order guiding coalition nominations by the end of the week cuz I'm guessing that if we asked each of you one right now right now you'd have 20 people in my we should be on it so if we could do that by the end of the week don't any calendar issues by the end of the week I'll send of the week as well so just to be clear are we waiting for Scott to ask us or is somebody gonna send us it seems like we all I'm sure we often come up with a bunch of people but like it would be great to have like here's the criteria of the Job Description or whatever before we send so yeah yes so we can get that draft Job Description to
01h 15m 00s
you right away and I'll be calling you in the next couple of days if they can't take a call on Friday let me know what works or maybe I'll just send you an email and see tell me a good time to call in the next couple of days have your is you know for people who should be on this and any feedback would have this all sending email that goes through those points here's here's what we need right now and again I know I look at stuff like this I need a couple days to process a lot of the time so you will get you the documents right away your feedback any time but particularly names and date issues the next couple days oh no there's public on the comments I'm sorry um I know everyone's finger six hours that's why my name help ease fast again my name is marina I'm a parent of an eighth grader here at PBS I'm in a really privileged position I get to arrange my work my daycare my transportation and life schedules to attend all of these meetings and most parents do not have the kind of privilege and I have I'm here today because while I support and understand the need for a strategic visioning process there's a district to move forward I am concerned that the processes already got begun but relax real transparency and stakeholder engagement I understand that this is only a first step however eyes significant concerns to this process engage only those individuals chosen by senior leadership to answer questions that were developed collaboratively with the senior leadership team this process took place in June and July with parents teachers and students are hard to engage in hard to track down it did not include the district's own family and community coordinators it did not invite all the principal's to participate it did not include many of the historically underserved groups that our community has the process appears to have occurred over two days with insulting firm that based on this document does not always understand the local context politics or PBS's history the core team as I looked it up tonight includes only senior managers and director level position this building and does not include any of it do any individuals who work with students on a day-to-day basis the first step of any strategic plan is to list all the stakeholders would be at the table and this does not that this was not addressed in this visioning document at all 15% of PBS students are special ed the district's own special ed parent advisory community septet captain specialized parent PTA we're not invited to participate and over the last week I reached out to many individuals and community level organizations those who work directly with our historically underserved spide students PLL students and students of color and I talked to many people as well as Jamie Keil the two of us have specialized days reaching out and we found nobody who participated in this process if the two of us can't find somebody people who come here and show up regularly and testify in front of you that's really concerning additionally I'm concerned that this report says that the less than positive experiences tend to be historical the language implies that these problems are in the past that is not true in the last 10 months this superintendent and this Board of individuals have made many decisions without enough notice to the public a lack of transparency as to why their decisions have been made and the repeated mistake of not engaging stakeholders before they made those decisions I know that our past and grievances are bigger than that but it is also the people in this room who are responsible for that this has resulted a community's feeling targeted and delays on quick decisions have to be reversed after a lot of protest without any work to address that historical and recent loss of trust the ability to buy into this visioning process by your community is going to be limited before we all start looking at this design process or the nine questions that are laid out in this in this report these are questions that were written after consulting only with hand-picked individuals I strongly encourage bringing everyone to the table to create a process that has greater transparency it isn't just put up on a website but I look at this PPS website every day I didn't even know there was a separate boarding page before until I came to this meeting this report lists authentic community engagement as a major challenge and I'm here to say that communities are not being engaged communities who want to work with you communities who volunteer and help their time at the district who are working hard in our schools to support all our students don't know who do not know this process is happening visioning has to be intentional it has to be public and it has to be meaningful with all stakeholders present because this top-down approach is not engaging those who have the privileges like myself to be here much less those who are less privileged and don't have the opportunities for dissipation I would like this process to reach the students who need changes for a better education I ask you to think about this process very deliberately pouring rushed through to get a document at the end

Sources

PPS Board of Education, Archive 2018-2019, https://www.pps.net/Page/14001 (accessed: 2022-03-24T00:57:50.174924Z)
PPS Communications, "Board of Education" (YouTube playlist), https://www.youtube.com/playlist?list=PL8CC942A46270A16E (accessed: 2023-10-10T04:10:04.879786Z)

2018-08-28 PPS School Board Regular Meeting, Work Session

Documents / Media

Notices/Agendas

Materials

Minutes

Transcripts

Event 1: Regular Meeting of the Board of Education - August 28, 2018

Event 2: PPS Board Work Session - August 28, 2018

Sources