2018-07-17 PPS School Board Regular Meeting

District	Portland Public Schools
Date	2018-07-17
Time	missing
Venue	missing
Meeting Type	regular
Directors Present	missing

Documents / Media

Transcripts

Event 1: Regular Meeting of the Board of Education - July 17, 2018 1 of 2

00h 00m 00s
this regular meeting of the Board of Education for July 17 2018 is called to order welcome to everyone president and our television viewers for tonight's meeting any item that will be voted on this evening has been posted as required by law this meeting is being televised live and will be replayed throughout the next two weeks please check the board website for replay times this meeting is also being streamed live on our PBS TV Services website as a reminder we now have our PBS Ombudsman Judy Martin attending I'll regular board meetings Judy's straight in the back there and specifically jew-jew DubLi here to listen to public comments and if appropriate provide additional support to families who need or want it Judy can be reached at five oh three nine one six thirty forty-five or at Ombudsman at PBS net we also have interpreters with us this evening yes and I'd like to ask them to come forward at this time introduce themselves in the languages they'll be interpreting and inform the audience will they'll be located in the auditorium should anyone need their assistance please use the standing microphone go ahead please good evening we were a starbase Mohammad Agnelli way star efficient a servicios de interpretación para las personas a kekkai Allen espanol toys and Thabo carla keenan esta parte Americas muchas gracias Christina Yosuke periodically windows right is periodic over more to make image I want down below nothing big Arnaud conceived of a big big don't know if this out I in common your vomiting Dawa CeCe have a 1x in Manoa dr. John Somalia party huh got Java thank you so tonight's the first board meeting of the new school calendar year here's an overview of our agenda this evening we'll begin with recognizing a board scholarship or award winner will have a summary of the 2017-18 school year for the board of education second readings of two policies the public access to district records and the comprehensive sexuality education policy and plan we'll hear a report from the superintendent have student and parent comment begin the discussion this evening on the Lincoln master plan talked more about the 2017 bond will vote on board leadership and our business will have our business agenda and then we'll hear a summary of a prior complaint with that I like to ask director Bailey to kick off the evening with the recognition of our PPS board scholarship winner well it's always interesting being a board member and learning new things like I had no idea that there was a board scholarship that's given every year and it's given to a graduating senior who has chosen education as their career field yeah yeah and this is going to attend a public college and a couple of other requirements but please tonight too well let me do a little a history first before I now saying our winner the scholarship was actually first put together in 1989 and then it was transferred to the Oregon Community Foundation to administer and apparently and now it goes through the organ Student Assistance Commission and the nominees come from high school counselors so our winner is samac snore and I hope that's close to what your name is come on up she has just graduated from Madison High School and she is going to attend Portland State University so much for this scholarship my name is actually pronounced on my hunt north but you're a close my name is a cheeseball in Somali so X is pronounced like an H there's an X in my name yeah I graduated from Madison High School I'm a proud senator graduated as a junior I'm I'm still gonna be there all the time to support
00h 05m 00s
my school always I decided to major in education only because I feel like the best way to serve my community and the best way to give back and to change my community is through education and there there should be more people that look like me also that are teaching people that look like me so again I'm super blessed to have this scholarship it's gonna help me a lot honestly and hopefully you'll take me far and my goals will be well in four years I mean I'm hope we didn't go up to my doctorates to become a professor but okay awesome great thanks and so let's have a little photo opportunity [Applause] congratulations again so having just finished our last calendar year it's a time to reflect on our work as everyone knows we began with a running start there were three new board members joining for veterans midway through the year the board leadership developed a work plan to knit together the work that was happening in all the committee's and that the Ford full board level it's also helped to stay focus on the work you wanted to need to accomplish so people have it's been posted online and then in people's packets but just a summary of what happened last year and I think this next year for the board's work it's gonna be really exciting I think this year was a sort of foundational building year and next year with a new superintendent and experienced board I think diving right into really the core of our mission but just wanted to before we left this last year to just review some of the things that the board worked through and we spent the majority of our time in so I'm going to just flip through really quick we had eight strategic imperatives I'm clear the most important thing for the board was our our number one job which was to hire a new superintendent so that was really the first order of business from July 1 and 42 - 42 days later we hired or superintendent and we've been off and running ever since so really having a key piece of leadership the district at the very beginning taken care of at the board level we look to make our meetings more accessible we've added interpreters we have legal counsel at the table we've I think had four or five meetings this year in high schools so that we're out in the community not just here and BES see not that we don't like the ESC but it was good to get out for us to get out into our high schools in addition at the same time that this board began its work the voters had just approved a very substantial bond and that built on the bond from 2012 so we started the school year by opening the three modernized or rebuilt schools Roosevelt Franklin and Fabien so those schools were on time and on budget it's a great way to start the year and unfortunately we had her new superintendent so it was a little bit before he started here for the start of school also there was a year of pretty substantial health and safety improvements that were made and I think next board meeting we're gonna happen overview of what those ones that were made we also approved this is the 2017
00h 10m 00s
bond the Kellogg master plan and the budget and also the Madison master plan and budget and we've got two more of those to do so that'll be part of the 2018-19 board's work to review the master plan and tonight we've got the lincoln master plan on on our agenda and that'll be followed but then by Benson in addition so that was so I think director Rosen's committee did a lot of the health and safety work the finance an audit and Operations Committee and the full board did a lot of the bond work of course the hiring of the superintendent was a full board project and that but shifting then to more equitable schools so no long no sooner had we gotten school started but also I guess it started enough director Bailey's committee did a lot of heavy heavy lifting on looking at the boundaries and how what we needed to do as a board in order to be able to open to new middle schools and that's a high rate trauma Tubman and Rose Bay heights and looking forward to in a month seeing the fruit of that work but that was a really heavy lift by again director Bailey and the members of that control mminton forecasting committee in addition as part of the budget process superintendent Guerrero introduced a new equitable staffing model which hopefully this year we'll see you know changes in staffing in a way that no matter where what school you are in Portland there'll be greater equity in terms of staffing we also ratified finish negotiations and ratified a number of agreements since we've been there we've ratified five of the agreements and that was I want to thank dr. Kahn's damn and director Moore and the superintendent for participating in that contract negotiations with p80 and then in terms of student safety in September we commissioned the Whitehurst and Scott investigation that investigation took about six months and we've had the report delivered to us and I know staff is in the process of building an implementation plan and that will be on next week's agenda as well I think to get an update on the implementation plan in addition around student safety we had from director Constance committee at title 9 and sexual harassment policy adopted then the full board also made it a priority to diversify orally our legal representation this year just so that we were balancing out who was handling the district's legal work and a way to both sort of leverage better cost costs from that and also to be able to sort of tap into the expertise that exists across the city of Portland in addition we revamped the formal complaint policy the law had changed but also our practices had not caught up so we updated that complaint policy that was recently adopted tonight and actually this next number the public records policy there should be an asterisk at the end because rationally considering and voting on on tonight but it's been a year-long spend the work most worked policy ever or at least in recent history we also adopted a conflict of interest in nepotism policy and as a full board have spent a fair amount of time working to resolve in a cost-effective way some outstanding legal cases in issues also as part of the budget process two new internal performance auditors were included then in budget and finance this was a heavy lift for the whole board we had a change mid-year and the finance and the budget staff and but I think the team put it put it together got it across the line with think two days to spare before that the deadline but I think what I would say would characterize that budget and one thank the superintendent it really drilling down and had it align our resources against our student needs and having an equitable sack that's happening for me formula but also looking at how do we provide greater student supports in a whole host of different ways in addition we had a really important legislative bill last session last year House bill 41 17 and that was in
00h 15m 00s
director Constanza committee huge could have created a huge hole in our budget if we hadn't passed that so it's critical to us being able to have a I think a a slightly normal more normal budget process than we would have had otherwise and then finally the last slide is just one of the things that we did this year is look at one of the one of the key roles of the board is - we have a job is to you know hire the superintendent but also we and passed the budget but we also have a policymaking role so we're the legislative body and so this year we had a number of policies that were outdated that needed to be or needed to be updated or new issues have arisen and we needed to modernize our policies so I think almost every committee looking at this list just about every committee had some policies that they worked on really to give a framework for the district on what's what's our values and what we wanted to do in terms of sort of setting the framework for district staff and how they they run the district so it was a full policy year and again I want to say to all my fellow board members that there was a lot of work that happened in committees and at the full board level and it was a foundational year that hopefully will really set us up well for the next year so that's that's the recap on a personal note I want to thank the board for giving me the opportunity to lead and serve the school years the board chair we started our time together with many challenges no permanent superintendent a new board learning to work together at the same time changing our culture and our practices we had health and safety issues in our buildings students without equitable middle grades experiences and key policies were non-existent or out-of-date but we started our time together I think with optimism and even more optimism when superintendent came and a common desire to get PPS back on track and on its way to becoming the school district we want for our kids in our community and I'm gonna apologize for the occasional six to seven hour meetings and any mistakes I made as a leader as the chair so I appreciate that I love all of my board members were good teammates you were game for a hurry-up offense I don't know if everybody knew they were signing up for that but that's what we got and for the willingness for each of you to help lead and advice and there were plenty there was plenty of that last one all of you board members contributed to really the advances we made this year and I also want to acknowledge that in many ways it was a hard year we had to do a lot of things concurrently and so we really had to push the pace which made it I think a pretty exhausting year for all of us but I think people have had a chance to take some time off the summer and hopefully we're gonna be ready to go there's no way we could have moved the work that we did without the daily assistance and support from the board office staff so Rosanna and Karen thank you for everything and for the partnership with the superintendent and all the other staff in the central office in the schools who really helped us move a pretty big agenda this last year and setting PBS up for success I also want to thank Liz for keeping me within the guardrails here at the board table sometimes it's hard to do and for this bison council you provided me in the board later this evening we're gonna vote on a new chair and a vice chair for the next six months I look forward to supporting the ongoing work of the board and the new leaders and all of PBS so that we can make our schools the place that we want all our kids to be at so thank you for a great year and I'm looking forward to the next year as well I want to take this opportunity to thank you for putting the recap to just really understand the work that we've done in this year and there was a lot of heavy lifting and I think that that can be attributed to your leadership to that we've got a lot of work done so I want to thank you for your leadership because I feel like we are making a difference and we we are ready for this coming year feeling energized and that we have a direction and it feels really good so thank you for the hard work that you've put into this to really help us grow to here thank you director that's my surprise good ipon it I wanted to say thank you to Julia I know how
00h 20m 00s
hard you worked because I saw those late-night email time stamps and it was 6 a.m. time just to be clear but I think we accomplished a lot this year more in a year than we accomplished or at least I feel like I accomplished in the previous two years and that means a lot to me and so it's a job well done you work so hard I'm so appreciative and I really like the recap I mean it was a really nice way to end the year see what we've accomplished and get ready for a new year and you're right the staff has been great and I want to thank them too but especially you for all your hard work so thank you ok yeah look likewise Julia called me up the day after the election said Scott we got work to do and you you you set the pace and thank you I'm gonna pass the baton but we're all gonna we're all gonna be in this race together so at this time we're gonna switch to the business agenda and I'd like to announce that resolution five six eight five has been withdrawn from the business agenda and will be rescheduled board members are there any items you have questions on and this does not include those individual action items that are listed on its agenda so is there anything that people are gonna have questions on for staff otherwise staff will be free to leave some questions on the harangue long contract but that's general counsel large so you have to stay here anyway anybody else okay so next we're going to have the second reading that director Esparza Brown is going to lead this part of the discussion it's our final review and approval vote on this policy learning committee considered the policy on comprehensive sexuality education plan at our June 11th board meeting and at that time we voted II Danis unanimously as a committee can't say it tonight to move this forward it has been posted for 21 days and within that time we have had two comments on this that the board has considered and and we think that's reflected in the policy so we're ready to vote on this new policy which has really made its way through a lot of vetting basically with lots of stakeholder groups I think that the committee did an amazing amount of work at reaching out to students who then developed a student bill of rights around the topic and and various stakeholder groups to really come up with this comprehensive plan that is then aligned to our state standards here I think one of the most exciting parts of this is that the options for parents to opt out of components of the of the modules within the whole policy so that they're making individual decisions that certainly align with the parents families and beliefs while still allowing for some other important information for the children to have access to so I think that that's a very important piece of work within this policy so therefore the committee was teaching and learning was highly impressed with the how this was developed in the final product so therefore we would like to then again conclude that we have voted unanimously for it and feel that it is really comprehensive work thank you for the summary director of sparse a brown so it's coming to us from the teaching and learning committee with the unanimous recommendation board members let's see why don't I first get a motion to move this it's been moved by director Anthony and second by director Esparza Brown miss Hewson is there any public comment on resolution five six eight hello PPS board members thank you for providing me the space to speak tonight my name is Kenneth Candida and I attend Benson Polytechnic high school today I am here because I care about students that are being abused by their partners or by a family member I am here for the students that are having mental health
00h 25m 00s
issues and are considering suicide because there is no access to receiving proper support I am here for the lgbtq+ students that are excluded when learning about how to have safer sex I am here for myself because I want to feel like I am valued in our community at school today I thank you for passing the comprehensive sexuality education plan for all students at PPS schools thank you thank you for coming today [Applause] is there any board discussion if not will now vote on resolution five six eight three the comprehensive sexuality education policy all in favor please indicate by saying aye aye all opposed please indicate by saying no any abstentions resolution five six eight three is approved by seven to zero vote thank you and thank you for coming to testify tonight so thank you again to the teaching and learning committee for moving that so next on our agenda we have the public access to district records policy so this is I think got to be the longest policy project we we had this last year and quite a long time so when the 2017-18 board we began our work in July of 2017 one of the top policy priorities was to revise the public records policy in an effort to make the school districts work more accessible to the public both the community and the media and to comply with recent changes in state law increase accountability and transparency and build trust with the broader community it was a comprehensive overhaul the new policy is anchored the revisions to the state law contained in Senate bill 481 which mandates statutory timelines for public records responses and is focused on enhancing the public's asked us access to public records the prior policy was we essentially have scrapped it this isn't really a red line we this is a sort of full policy replacement the prior policy was short pretty vague deferred policy decisions to the administrative directive and created some ambiguity related to some pretty fundamental policy questions related to a records the revised policy is a result of many meetings of the boards policy and governance comedian was created with the input of community members members of the media staff the Society of Professional Journalists our public records office Ryan vanderway and the general counsel's office so highlights of the new policy include a statement that in order to promote transparency and provide an accurate accounting of how the state carries out the public's business is the intent of the board that district records should be disclosed produce lis inconsistent with state law the goal is to provide records at no or minimal cost when the records are not lengthy and do not require significant time just to locate in terms of sensitive and confidential information about student staff and families will follow state and federal law when there's and this is a key provision when there's instances where information may be considered exempt the district well shall construe the Public Interest liberally inflate favor of disclosure the public records officer with advice and counsel the general counsel will ensure well we'll make determinations as to whether a record is responsive exempt from disclosure or contain information the district is prohibited from disclosing the Holika records officer is given the responsibility of the day-to-day administration of the district's records for the values of timely responses transparency of work and minimizing costs to the public are included in the policies guiding principles and I know mr. Van de Bay adheres to those an additional peel appeal has been built into this policy and it's an appeal to the school board that if a requester believes a record has been inappropriately withheld they can appeal to them to the board that's not hired by law requesters still retain the statutory right to request a review from the Multnomah County DA but the school board appeal provides just an additional opportunity that may be more accessible to parents in the community there's also a prohibition on retaliation against individuals who make public records requests and consequences for those who retaliate to avoid conflicts of interest no employee shall make the final decision on the application of exemptions if they're named in the request they may assist in providing the records but not in the decision-making regarding whether to utilize the exemption so that's the the high level of the policy and following that the superintendent staff will have a create administrative directive that provides more sort of detailed advice that essentially implements the policy so one of the things that might be asked sort of an obvious question is if it was a priority what what took what took so long so I thought I'd just walk through
00h 30m 00s
that because I think there's been a lot of questions about how long the policy is taken and then you know have we been implementing it in our we were waiting to implement it till we vote on it or is it actually underway so just to go back to the summer last summer we had staff had already been working on draft drafting a revised policy and updating practices so not only looking at the policy but also what are those practices that we need to start doing already so those internal practices were updated in advance of legal changes to release ensure a very smooth transition in August the finance and not Operations Committee had a sort of the first the first hearing and then shifted over to the policy and governance taskforce and on the at the August 29th board meeting initial draft of the policy was shared on September 1st we took a lot of hollow comment that was submitted especially from the Society of Professional Journalists and also from just individual community members so I would say that was almost a complete rewrite based on feedback from the community on how to make it better on September 26 we had a first reading of the public records policy before the full board and at that time we were in mediation with the Portland Association of teachers and the work on the policy was suspended until contract ratification was completed and then at the Ghent so that wasn't so most of the fall went by we had the contract ratification and then on January 5th the policy and Governance Committee meeting met again to consider the policy we had a second reading we had a second first reading at the February 27th board meeting to incorporate additional changes and then we sent out that first reading of the policy to our unions as part of the 2008 21-day public comment process the Portland Association teachers and requested to bargain items in the policy pursuant to Oregon's collective bargaining law which obligated the district have been begin to bargain with p80 for 90 days we had additional policy and governance so director rosen and director Moore remember we had many additional policy meetings on March 22nd April 16th May 16th to consider the policy and the updates in the course of bargaining with p80 the Portland Association teachers they proposed some changes which we agreed to incorporate in the policy and that were introduced in the committee meeting on May 16th those two amendments were then introduced at the June 12 board meeting and we should have them before us today the two amendments are pretty straightforward one in Section 8 we've added a sentence to maintain confidentiality for records throughout the records appeal process it's always been our practice so we felt that was something that we put a quit put in our policy and then second in section 3 to sensitive records we added that upon receiving a public records request seeking potentially sensitive personal or private information related to staff member the district shall notify the staff member and the staff members union if represented in writing of the existence in nature of the records request and this was something else sue that the board felt that we could add it we felt it wouldn't cause undue delay and that it was our practice are ready to notify current employees so those were two amendments that were put on the table and as per our requirements they've been open for public comment for 21 days so tonight we'll consider both the amendments that came from the policy and governance committee in addition to the underlying policy and committee members dr. Rosen or director more that you want to add this has been a well worked policy it's been a journey as they say I'm very pleased to say that I prevailed on the Oxford comma debate the big went the big win no Prue I'm very proof yes it was I mean I I think the comments that we got from from various people who had experience using both our previous policy and and process and in more general experience I think it
00h 35m 00s
substantially improved the policy and I am hopeful that I I think most of the I think most of the changes are already in practice I think we're we're already compliant with the new policy even before it's been passed and I'm hopeful that this is going to produce a greater sense of transparency for the district and and will be well received by the public go ahead okay I just wanted to thank everyone for the input we did get a lot of input it had a significant impact on the way that policy was finally written man it's a lot better for it and I also appreciate that we're already practicing the policy and spirit get comments today from the Society of Professional Journalists about this second proposed amendment which as director berm Edwards mentioned was something that was the language was worked through very specifically with P 80 but the crux of the matter is that the amendment now reads upon receiving a public records request seeking potentially sensitive personal or private information related to staff remember the district shall notify the staff member the staff members union etc so the concern was that it could be construed that this obligation for notification could create a delay and their recommendation was to either leave that out entirely or to modify it so that it reads the district shall seek to notify the staff member so that if you make the attempt it satisfies the legal requirement and doesn't delay it just seems like this we should note their concerns and see whether or not not there is a drive or a willingness to make those modifications I personally think that the administrative directive can make it clear that the notification process does not override the earlier language that calls for you no no no undue delay and that records are released as quickly as practicable but I did want to acknowledge their concerns and make sure that we are really tight about that in the language of the administrative directive so thank you director constant for reason that I was going to mention we you know the great thing about this process is like to the very end people have been commenting so we received yesterday another that's sort of a flurry of some questions and comments and then today also we received the additional comments and so I'd like to address a couple of the issues that were raised one of the issues that was raised by a public commenter is that a concern that this that they that the requesters be made aware they can immediately appeal the denial of public records the mould OMA county district attorney via email versus going to the school board through this School Board appeal pause process and the point was the school board appeal process we have 30 days and that really if you went straight to the malama County DA's office you could get a answer much quicker and we actually had a fairly lengthy conversation about this in our discussion about it in the committee and we decided that we wanted to keep the the option for an appeal available to families because there was a feeling that like not everybody while some people might want to go straight to the DA's office and get an immediate answer that that wasn't the route that all families would feel comfortable doing and that they could look at this other venue which would be going straight to the school board versus going to the DA so we did consider that and decide that we didn't feel that this we felt that both paths should be open they have a statutory right to go to the DA but that we'd offered this other option as well and then you know just the terms of the 30 days we don't generally our board meetings in 14 to 21 days apart so it just was a logical way if somebody filed appeal we'd need probably a given point in time to be able to or a window in order to be able to consider it within
00h 40m 00s
30 days so we did consider that we have said that we'll ask the superintendent to consider whether to make it clear in the administrative director or something directive or some of the communication that people always have that right to go straight there so it's not really you have to go to the school board and then the DA that people would just be clear that they can go there then there was a question about well another question about the records requests that was similar to the Society of journalists dressed that moment but then there was a question about shouldn't the policy include the new public records laws and some of the time elements in that and our response to that is we did have a discussion quite a lot of discussion because this is one of the issues we were trying to get F get after but generally policies don't include the actual statutory language and we we actually got conflicting comments on this this particular point some people said put it in other people said don't put don't put it in we did not put it in its duplicate 'iv and our expectation is that staff will comply with the statutory deadlines doesn't need to be in the policy so then the the last question that came up the director cons dam raised I I had an opportunity this afternoon to both consult with the district public records officer and with the general counsel and their response so the concern was that if they have we have this notification of our employees that there'll be a delay and the response I received back is that notify employees when there's a potentially sensitive personal or private information will not delay the public records process it memorializes as a practice the district already engages in and simply as a CCC to the copy to the to the Union if an employee is represented so I think our staff appreciate the timely processing of Records and not think this undermines the policy objective or statutory requirement so it's it's probably worth monitoring to see if we it actually potentially creates an issue but at this point in time our staff feel confident that that won't create any delay and the public records process so that's kind of a sum that's a summary of the comments we received again we received lots of the process we incorporated this really is a sort of a community built public records policy but those are the ones we received in this in the last couple days any other discussion or questions from board members so I guess I want to just as we sort of wrap it up that I want to every year PBS gets many many public records requests seeking thousands of documents each year and with fifty thousand students the media their families parents who are interested in our school operations that's expected in public transparency has many positive values citizens who access public records will have an opportunity to better understand how decisions are made they they have an ability to see what information is actually available to staff on the board and they can hold PBS employees and board members accountable for actions and decision-making so there's there's a really a valuable role of having our work be transparent and public to the broader community timely access to public records and exemptions we use has been a festering issue for PBS for many years in the past and I think in the past two years we've seen a really significant shift we have a designated public records officer who has already begun implement as has been noted has been implemented many of the changes there's timely acknowledgement and responses to requests and I'm sure our community and the media are going to be vigilant that we follow the policy and the administrative directive and the new state law and that the result is our work is more open transparent and accessible so thank you to all the staff who worked on this and for the work ahead because I'm sure that the public records requests will continue so with that if somebody has a would like to move we're gonna move this in a couple it's sequenced so we're first going to consider resolution five six eight to the resolution to adopt 2.5 0.010 and public access to the district records policy do you have a motion so moved my
00h 45m 00s
director Bailey and seconded by Anthony we also have two amendments to resolution five six eight to it do have a motion to adopt those amendments so moved it's a move by director cons demand seconded by director Anthony miss Hewson is there any public comment to five six eight two or the amendments yes we have two we have Malcolm Rick's and Nick Nick yeah a superuser let's see hello everybody I am Alkmaar Ickx with safe transportation we are one of your vendors we transport autistic children special needs students is Ryan here bandar-e you're doing a great job if you are thank you agreed we've been working with Ryan to get copies of documents approval letters that the Oregon Department of Education understands that the district that we get our drivers certified for are the owners of these records and putting this amendment through or this policy through it's going to make it easier for us to do business with other districts the Oregon Department of Education is the one that checks the backgrounds for all of the drivers both your driver's here and our drivers as vendors other districts may have been lack in their process of double-checking this information but guess what it is now a sticking point with many other districts and they want copies of that what should be a simple phone call to our context in the Transportation Department as some what turned into a difficult minefield this policy will make it quick will make it simple it allow a specialized student transportation service to not only work for you work for reynolds and david douglas and whomever else we have contracts with so i'm hoping that you push it through I hope we get signed today I hope I get those documents soon and I don't know if you need to address language for contractors but if it isn't there safe transportation does waive the right to notify us because we are the requester of the information that's it thank you for your testimony a new angle okay to speak thank you thank you for having us tonight my name is Nick but Nick I'm a board member of the Society Professional Journalists Oregon Territory chapter I appreciate the board's discussion of our comments that were submitted earlier today as well as the two previous rounds of testimony that we submitted we at spj appreciated the board's careful consideration of this policy and its willingness to change the draft policy to reflect oregon laws intent and letter so thank you for that we did want to follow up on the comments made here today appreciated the discussion of the intent that this not lead to delays or at least the expectation and expressed by Ryan that this would not lead to delays we would appreciate it if you could put on the record the intent that this provision not lead to delays because any delay that stems from this provision is by definition an unlawful undue delay because the this policy that you're implementing good intentioned and we we have no problem with this as a matter of practice by making this a matter of policy with its current mandatory wording we believe you're adding a new obligation that will add to delays in some cases and because it's an optional discretionary action by your board we believe that it will violate the Oregon Legislature's intent in passing SB 481 the law that you referenced earlier we were deeply involved in the discussion of SB 481 and the Attorney General's public records reform task force and other aspects of this and we are a little concerning here discussion of statutory deadlines because it implies that you have a certain amount of time to comply with the request but the call
00h 50m 00s
is for producing the records promptly without undue delay as soon as practical and optional layers of notification if made mandatory threatened to add to the delays so again we support your efforts to notify employees on the Union we have no problem with that we think that making it a matter of policy with the current mandatory language which as you pointed out was worked through with the p80 prior to this hearing we would appreciate it if you would as a matter of the Public Interest put this on hold perhaps bring it up with the Union see if they are okay with you guys considering alternate language for this provision failing that perhaps you could put on the record the intention that this not add to any delay of the records produce thank you very much great think thank you at this point in time we have both the policy and the amendments on the on the table so I think we're planning to move move ahead but I think that I probably already stated the intent is not to delay it's already our current practice and the one thing about having something like this in policy versus in a contract is that our policy there's a process if if we in in in a number of areas find that we need to change the policy we can go through the policy making change the process and I guarantee you won't take a year next next time but we do have the flexibility so our intent there is no intent to add any delay it's our current practice and we know that you'll let us know if we need to improve our practices or you feel that a policy change is needed and any citizen any citizen can bring policy change to the board showing the value of public records law in action thank you and I really appreciate you've hung with us for the year of all those meetings is there any further board discussion on on the amendment to resolution five six eight to the amendments sorry the board will now vote on the amendments to resolution five six eight two all in favor please indicate by saying yes yes yes all opposed indicate by saying no are there any abstentions the amendment to resolution five six eight two is approved by a seven to zero vote is there any board discussion of resolution five six eight to the board will now vote on resolution five six eight two as amended all in favor please indicate by saying yes yes yes all opposed please indicate by saying no are there any abstentions resolution if not a resolution five six eight two as amended is approved by seven to zero vote all right few thank you everybody for staying with us this last last year on that policy this is okay superintendent guerrero i'd like to let the superintendent go ahead and well it's but leave less than ten minutes sir yes good evening when i start of this we had a little bit of an absence there with a few weeks without a board meeting so getting feedback i also want to start by extending just a congratulations to the board as a whole for a lot of accomplishments and to chair Bream edwards and our leadership team i think that was a pretty impressive list of work and i fully expect that we'll continue on that kind of a trend so congrats to to the whole board for that admirable body of work so we to continue to be busy as a staff and leadership were quite busy this summer one of the key tasks that that a superintendent has is is to prioritize the building of a talented leadership team finding the right mix of talent is also a wonderful opportunity to identify an amazing team of skilled and deeply experienced leaders who in this case are committed to coming to Portland Public Schools and being a part of our transformational efforts so we're continuing to make some tea introductions and leadership announcements and as I'm gonna ask our CEO and our chief of staff to come up
00h 55m 00s
and share with just a couple of introductions but I think it's good to pause and just note that in in the space of just nine months we have hired new leadership for almost every single department in the central administration here at PBS I think this is a noteworthy feat and I want to make sure that I give proper recognition to all the teams who have participated and a lot of vetting screening and interview process that's happened in recruiting candidates to join our efforts here in particular the human resources team members who've really turned on the afterburners to get us to this point I think in my last report to the board I noted that we had hired Clair Hertz away from the Beaverton School District just over the hill to be our new deputy superintendent for business operations and she is now on the job officially and here tonight if I could ask her to stand she's standing she's got her trusty PPS badge on already she has definitely hit the ground running on her second day already so welcome aboard Claire and if I could ask our chief of staff to come up to the to the desk here and our CEO as well they also have a few key appointments I'd love for them to share with our board good evening I just wanted to share with you that we have an interim director of security we are very fortunate to have Bryan martynuk who joined our team on a three-month stint as a contractor serving as our interim director of security filling George weather or shoes is a big task and we wanted to take some time to really develop the position and the recruitment process and also look at our security systems across the district so Bryan comes to us he's taken a leave of absence he was the former chief of police for the city of Vancouver he served also for Portland public Portland Police Bureau and Multnomah County Sheriff so he's on board with us through September 30th good evening everyone I'm excited to introduce you to three great people well two of three I think one of them is here but the first person you all know sir dr. Sarah Davis who previously served as assistant director in the human in the ica department working in science and mathematics and now she is the senior director for our steam initiative so we have expanded and integrated a lot of that work to take advantage not only of her knowledge and skill set but the the vision moving forward in the work that the superintendent has charged us with so I'm excited to have her on board she brings more than 20 years of experience in doing steam work with students she's been an educator she's been a researcher both domestically and abroad and she and she's worked in the tech world as well so she brings a lot of that to the work so welcome Sara our other new member of the team we stole from the great state of Texas via San Antonio and Houston her name is dr. Aurora Terry and she's been a classroom teacher a site administrator she has spent a great deal of time leading CTE work in Houston and has also led I be an avid work so we are really excited to have her because that aligns really well with the work that we're doing in college and career so we're excited to have her Aurora Terry and our 30 member we stole from just down the road in Forest Grove she is our new director for elementary humanities she will be leading the language arts social studies and ethnic studies effort at the elementary level she's out she too has been a classroom teacher and administrator she her specialization is literacy to end that aligns really really well with the the need that we have right now so is Gretchen here okay next time so with that there are several more hires that we still still need to make over the next month or so so I will be returning to introduce you to some really great folks looking forward to it thank you thank you dr. Valentino and chief Soudan chief of Student Support Services Brenda Martinek isn't able to be here this evening but she also has been busy and made a few critical hires among them Mary Mertz
01h 00m 00s
she served a special education director here at PBS about ten years ago she'll be serving newly appointed as our senior director for special education with us James Loveland he's been with us in various capacities for about 13 years as a school psychologist he'll be joining the central team as our new director of Student Success and health and another forest grove transplant miss Chandra Cooper we'll be heading our newly formed Department of multi-tiered systems of support this coming Monday our new chief of schools begins his a first official day here in the Portland schools that's mr. Craig Cuellar who has served as community superintendent for Baltimore County Public Schools so I look forward to introducing him next week we're still feeling just a handful of remaining key positions but our senior cabinet level team has been filled out at this point so speaking of new faces that happens to be the name of an event that I'm looking forward to tomorrow I'm going to be joined by New York Schools Chancellor Richard Carranza with whom I had the pleasure of serving for many years in San Francisco who now leads the nation's largest school district New York City and a new superintendent to the area dr. Donna Diaz a colleague who will be who started her first day in the Reynolds School District just yesterday we're going to be getting together for a conversation about public education hosted at Franklin High School and we'll be having a little bit of a panel conversation about our attempts as we've entered new context small medium and large and the challenges of narrowing achievement and opportunity gap so this is an event sponsored by the United Way and we're looking forward to taking questions from an audience of educators and community leaders and I think the event just sold-out but it will be live streamed if if you want to tune in speaking of talks earlier today I had the opportunity to to speak to numerous Nike employees on a similar topic around public schools and our work here in Portland the event was sponsored by Latino and Friends Network at Nike moderated by Jorge casimiro president of the Nike foundation I want to thank him and the folks who took the time to engage in this conversation many of whom are PBS parents thank you for your time and the invitation we're also getting some national attention for our early kindergarten transition program which helps students adjust before they start their education journey a crew from PBS newshour an education week we'll be taking video and doing interviews next week at our very own Harrison Park School this has been a very successful program and it's great to see it getting this kind of attention and then lastly this is a plug for a project Community Care Day I want to make sure folks save the date if they can on Saturday August 18th from 9:00 a.m. till noon we hope to see a lot of volunteers pick a school your neighborhood school any school grab a rake grab some gloves report to a school in your zone and help us get ready for welcoming our students on the first day of school to give you a sense of this important volunteer event and for a little bit of inspiration I understand we have a quick little video just to give you a sense of how that went last year I clean up oh why you clean it up what for the first day of school [Music] we're doing garden work to make sure all the gardens bed [Music] we're a martini it's been about six years that Cleveland High Schools participate in a community care day [Music] but I get to meet some of our new students here and build relationships well I'm not the candy wrappers and thinking I'm glad I got in this school [Music] I don't know we just need something to brighten up this school pretty much it really sets the tone for kids even though they don't notice plants and crayons when they walk in but it sets the tone they know it you know a nice place when they when they see it I know we want to make it super queen fresh in you what I hear Queenie in it makes me feel happy they [Music] thank you in advance to all of our
01h 05m 00s
volunteers from the broader community who help our schools be ready we hope folks mark their calendar for the Saturday August 18th in the morning that concludes my report for this evening thank you thank you so next we have on our agenda public comment and we should start with students but I don't think we have any students this evening so before we begin our public comment period I want to review our guidelines we appreciate the public coming and the community coming to attend our medium provide feedback to the board we value public input as it informs our work and we look forward to hearing everybody's thoughts board members and the superintendent do not respond to comments or questions during public comment but the board office will follow up on board related issues raised during public testimony so guidelines for public input emphasize respect and consideration for others complaints about individual employees should be directed to the superintendent's office as a personnel matter if you have any additional materials or items you'd like to provide the border to superintendent we ask that you give them to miss Hewson to distribute to the board and the superintendent so presenters have a total of three minutes to share your comments you begin by stating your name and spelling your last name for the record during the first two minutes your testimony a green light will be on when you have one minute remaining a yellow light will go on and your time is up the red light will gone and at that point we ask for you to just finish your sentence at that time and wrap up so we appreciate people being here tonight miss Hewson do you want to start by calling the two first two presenters we have blood clots and Jimmy Apple hands I am Beth bloom clot special education school bus driver for Portland Public Schools I'm generally a laid-back positive person who values diversity of thought I'm wondering however about if you do it seems as though you don't understand the value your school bus drivers Paris custodians and others brings as is shown through rates of pay for their work to add to that a couple hours ago I was notified that School Board Chair Julia brim Edwards wants to allow a person to share a public comment once every three months this feels with territory and attempt to control the message of the board here's which is a huge concern we only get three minutes anyways so now you're saying that you want to hear from us 180 seconds every 90 days and that's if we get on the list of six speakers where is the transparency as board members you were not voted in to pick and choose what you want to hear and or who you want to hear from in a letter of apology to pioneer teachers staff parents and community you acknowledge that the Pioneer community know the strengths and potential inherent and Pioneer students that you believe that the Pioneer community can help you understand how to better support their work to positively impact student outcomes well your PPS special education school bus drivers are a very important part of the Pioneer community we have daily direct one-on-one contact with each of those students we make a difference every day in them having the best day possible when Carol Smith left her role as superintendent she was earning two hundred forty seven thousand dollars in base salary after the PPS board voted in 2014 to give her a 28% raise that doesn't include the cost of her benefits package which included a 30,000 annuity health insurance and retirement contributions when superintendent Guerrero was hired to lead the district the board increased the superintendent's salary to $295,000 a 19% increase that's a $48,000 raise well more than what a portland public school special education school bus driver makes in a year and pretty darn close to the region's median income of fifty six thousand nine hundred eighty dollars but salary doesn't include non monetary compensation like retirement or health benefits it's reasonable to assume that superintendent guerrero is made over $325,000 in total compensation based on Carol Smith's compensation package you say you want to work with everyone to rebuild relationships this doesn't seem to include your school bus drivers while negotiations those of us who do have health benefits we are told we should be thankful we're told that those who transport landscaping and warehouse equipment and hamburgers hot dogs and chicken nuggets are paid more because of their job description that they move stuff with pallet jacks the way we've been treated during this negotiation is the same as pioneer parents the parents and their children deserve better the continuation of disrespect that has been shown to the pioneer community is unconscionable school bus drivers are here not to get rich but to earn a livable wage while serving the most vulnerable community
01h 10m 00s
whom we love none of us grew up saying that we wanted to be school bus drivers when we grow up yet here we are proudly nickel and diming and negotiations only continues to send the message that you don't see our students value lessons your special education school bus drivers deserve better wages thank you thank you [Applause] hi James Apple hands Appl H a & Z I would like to thank the school board for giving me the time to speak tonight on behalf of Portland Public Schools bus drivers and Amalgamated Transit Union Local 757 for a year we have been negotiating in good faith towards a contract and have demonstrated a continued willingness to meet your negotiation team halfway in response to this the district has through their indifference or incompetence failed to meet the union's reasonable demands for an equitable contract the lack of respect being shown to your employees is galling and our patience has long since worn thin our demands are in no way radical as shown in a recent report from the national Low Income Housing Coalition a portland er needs to make 2388 an hour to afford a two-bedroom rental our current wages are far lower than that so a special-needs bus drivers an increasing number of us cannot afford to live in the communities that we serve we deserve a living wage now already we are losing staff due to your inaction some bus drivers including myself have received offers in the mail advertising I know bonuses for other transportation employers and we are hearing more and more about bonuses and higher wages that our former coworkers are now getting after leaving PPS for example David Douglas school district is offering a $1500 sign-on bonus and local first student yards are offering a 25-hundred dollar sign-on bonus the Vancouver School District has a current posting starting at nineteen forty seven an hour which is significantly higher than PPS s current offer and still higher than what we are asking for PPS drivers are tasked with driving the most challenging routes and caring for the highest need students so it should not come as a surprise that drivers are often to take jobs with significant sign-on bonuses at a higher pay and less challenging work do the math the equation is not sustainable we have already discussed the significant cost of training and turnover as more and more drivers begin to leave these costs will only become bigger burden we have been flexible as we can afford to be that was the time for the school board to make a contract happen further heel dragging is in no one's interest not the school district not the bus drivers and certainly not the students enough is enough if the school board fails yet again to provide a fair contract our union will have no choice but to seek means of address that lay beyond good faith negotiation a strike is an action of last resort but after a year of negotiation and mediation this is a step we are prepared to take our commitment to the children we serve is their reason we have shown patience for the past year we care about the children we serve in this job and for their safety but if the school board is unwilling to grant our reasonable demands continue to undervalue our work and fails to prioritize the needs of the children we serve or an appeal for a contract we'll have nowhere to turn but to the power of public opinion to force your hand as the wave of teacher strikes across the country have shown the sympathy of the public lays more firmly with the workers than with the bureaucracies that refuse to pay them a living wage thank you for your comments this evening the next we have Kyra Cadore and Chris Nelson hi Chris Nelson ne LSO n I'm a Kairos board member and chair of the real estate committee and so I just wanted to come today to present a little overview and summary of our perspective on the lease renewal process that's in process on Friday the 22nd of June Kairos submitted a formal LOI response to P psi on a call with board leadership on July 6th we were told that a response would only be considered by the full board and that we need to submit our proposed redline changes to the PPS is 19 June 19th LOI in that manner and that's why I'm here today just because it is a full board issue we did submit actually our written proposal today tool is large through our Council and PPS board leadership on the call respondent that our testimony at the last meeting expressing that you've had several meetings over the last six months regarding the lease however Kairos has
01h 15m 00s
not had any meetings with leadership or staff specific to our December 7 2017 lease proposal our leadership has had two conversations with a superintendent the first discussing the possibility of a learning campus and in the second when we delivered our proposal but there were no specific lease terms proposed neither those meetings so until PPS board leadership responded and met with our representatives on June 19th we have not had any formal communication after six months of requesting a meeting our board met did not expect such a delayed formal response to our proposal and we have been told that as a board you need to fully report or approve any next proposal so we submitted that today and are hoping that you'll give that full consideration and two important points that we like to highlight one until last month there was no communication of what the rain' expectation would be and we believe a 30 38 percent increase in the base rent from Mobley would have had from our prior extension is is very unreasonable in with less than 30 days notice additionally there are changes to the existing obligations to maintenance which have huge cost impact so we asked you to acknowledge those late game sort of realities as it relates to our program and financial situation as you consider our proposal secondly what's most important is we need a two-year term we were told the main issue beyond leasing June 2019 is PBS needs to have swing space for what may come up as an uninspected need for the district but we don't we're not aware that PBS has any specific needs for for the building after June 2019 again we're asking you to make make take these into consideration relative to our program requests lassen just feels like the way this is unfolded that that PPS doesn't really view Kairos kids as PBS kids and especially not the facilities for our community and it feels like it's a function of our charter school status so we believe our outcomes are good you wrap up your comments please so Lika Gardner presented those at the last meeting and we think that those should be considered as you review our latest proposal thank you I'm Kira Kate or PPS alum and the parent of two PBS students at this moment I want to ask every white person in this room including myself to remove the cloak of white privilege we wear and to put ourselves in the shoes of a black parent imagine you no longer recognize the neighborhood in which you grew up but you still have roots there it makes you angry knowing how disproportionately black children are disciplined at school and how big the achievement gap is you also know that a positive educational experience is the crucial first step in arming your child with the tools they will need as adults in a world even more disproportionate and with life-threatening odds what what do you want for your child are you satisfied with the status quo there's a lot of talk these days about reclaiming humanity in the wake of what is happening at our borders for some of us that ignites empathy in connectedness with all of our fellow human beings at Kairos we talk a lot about love for the same reasons in love there's not weakness but strength in love there is restoration and strengthening of the fiber of our being emotionally socially intellectually and culturally we all know the neuroscience study that results that show that communities of love and belonging strength and brain functions so at Kairos we choose love we know what it we know that is what it takes for our children to succeed not just succeed academically but to thrive as full human beings we are reclaiming humanity and producing results that is why it is frankly so sad to us that in the wake of these results we are faced still with the school district that rejects what we have to offer PBS has an equity policy that reads Portland Public Schools must address and overcome this inequity and institutional racism providing all students with the support and opportunity to succeed why doesn't this policy apply to the predominantly black and brown PBS students at Kairos does it just sound good but not mean anything PBS needs to make a commitment and space for black students and to do so with an actual plan not just words a year-to-year commitment is in the basis for a successful relationship a long-term commitment is we as committed partners need to focus on the success of our brown and black students we need to find new ways to foster success and not repeat the same mistakes of those before us thank you [Applause]
01h 20m 00s
lastly we have Lakeisha Griffins and Tiffany Penson my name is Leticia Griffin Grif fi n and I am an AmeriCorps VISTA and the communications coordinator at Kairos PDX sitting before you all today feels very familiar to me as a person of color growing up in my school's I was typically the only black student in the classroom no matter how well I did and no matter how much I excelled had always to rely on myself and my family for validation because it was so scarcely given in schools there was virtually no one who looked like me I went through all of my K through 12 less than five teachers of African American descent something many Oregonian children will experience but that's not the case for Cairo's kids I was reminded only an hour before this moment about what it felt like to be seen and only a shallow way something as simple as making sure to have the correct pronunciation of a student's name who you're awarding a scholarship makes a difference in those in their self-image yet that extra step was not taken before this very meeting Kairos is everything I could have hoped for in a school while I made it out okay I can't imagine where I would be if I had the education and social emotional support that our Kairos kids are getting so early on the limits I feel today that directly stem from a lack of feeling seen and a lack of culturally responsive education would not exist if I had gone to Kairos having to advocate constantly for something even though there is clear evidence that there is value especially at Kairos when we're taking all the steps that no other organization in Portland has taken for underserved children and families is unacceptable to have to prove our worth and speak out to people who are blind to the evidence that our children are thriving when they're not expected to undermines our vision and shows a huge lack of empathy for communities of color and those who are socioeconomically disadvantaged research shows that when marginalized people experience prejudice publicly and bystanders do not intervene or provide support the victims feeling of loneliness and helplessness is magnified from my personal perspective PBS is silence and lack of willingness to negotiate a longer lease with Kairos is implicitly contributing to generational trauma that the african-american community has been unwillingly subjected to whether you see that or not especially in the current political and social climate the value of having support from institutions like Portland Public Schools is not just extremely valuable to our school into our organization but also to each child of color each community member of color in each staff member of color at Kairos our vision is much bigger than what you see from us now and like our children as a young organization at school we require stability and security and love to thrive humboldt in the assort North Portland area is our home and rightfully so all we need is your support in your love in a sense of urgency and verification that you're on this journey with us to ensure that black student success is more than just an agenda item thank you hi my name is Tiffany Penson that is P as in Paul Enso n I am the vice chair of the Kairos Board I don't have the words to expect fully express my serious disappointment to be here for the third time asking for Kairos to stay placed at humble for the next two years so we can continue the great work of providing culturally specific education for our children of color this seems like a no-brainer to everyone except this entire board it is criminal not to provide all youth with the opportunity to learn and a home to learn in especially when we're doing great work that ultimately benefits PPS you can talk about equity inclusion and courageous conversations all you want but the board doesn't walk the talk when it they are that board doesn't walk the talk they are just buzzwords to you guys we are tired of asking you to do what's right we have tried to not take it personal or make it personal but it is personal as it affects our youth and my people which should be our people I've always been told don't listen to what people say watch what they do people will show you who they really are my father always used to say that well
01h 25m 00s
all of you are showing me who you really are I often wonder how do you look yourself look in the mirror every day when you are denying the most vulnerable population access to succeed by taking advantage of a great education frankly it shows the lack of respect you have for Cairo students staff and most of all yourselves what cultures and practices have you changed and for who Julia you just mentioned that you guys are proud of getting PPS back on track that track hasn't been working for decades you should be trying to create a new track that includes the great work of Kairos and real equity and inclusion Thanks thank you I just want to take a moment to address the some of the comments that have been made because we have over the last month shared our willingness to enter into a one-year lease and with a rent that reflects the space that's being used in addition I think one of the things that we've tried to share with the Kairos Board and the community is that this has really been a hard year for PPS we don't have enough facilities and frankly we've spent the last six months trying to make things work and so we don't have extra space and charter schools have an obligation to find their own facility and we've believed that offering a one-year lease is a very fair thing to do and are willing to enter into it but we also have fiduciary's our board has a fiduciary responsibility to PBS students and we have a severe facilities need and we've tried to offer a lease with terms that are both fair to Kyros but also fair to the rest of the students at PBS so I appreciate people coming and speaking tonight as well mr. Hewson do we have any other we do not thank you so at this point in time we're going to shift the discussion to the Lincoln high school master plan so Lincoln High School is one of three high schools being modernized or rebuilt through the May 2017 bond it was master planned as part of the 2012 school building Improvement bond and the goal the master plan is to develop a comprehensive equitable integrated and visionary high school campus concepts with authentic school community engagement the master planning for Lincoln campus began in 2015 and was completed in 2016 Lincoln High School's construction is slated to begin in the summer of 2020 tonight the board's going to receive a presentation from staff and also the architect in May of 2017 the estimated cost of the Lincoln rebuild was about 185 million and now costs are projected to significantly increase so we're gonna have a discussion tonight both about the plan but also the costs and the costs within the larger 2017 bond but why don't we start this evening the superintendent where am i calling I mean are you calling on somebody to come up with the presentation and then then we can have more discussion about how we're going to proceed with overall board consideration and then action and I think that's our intended game plan so we have joining us back again mr. dan young and team from our modernization Department okay thank you for the time tonight I'm going to do a kind of quick introduction and then I want to turn over to Becca and Eric who all walk everyone through the presentation tonight and I think we can get the presentation queued up whenever we are ready the goal tonight's meeting is provide additional information regarding the Lincoln High School Mars Asian project as requested to do a quick jump back in time and talk process just briefly the Lincoln project is following a path that is similar to the Madison high school project the path that it has followed recently both projects back in April presented information to the board that focused on reviewing what the current plans were versus other projects and the adopted ed specs after that meeting there was a joint steering committee with the Madison team the Lincoln team and the Benson Mars Asian team that reviewed potential scope reduction and and cost saving options that group concluded that there weren't any scope reductions below the basehead
01h 30m 00s
specs that they wanted to recommend going forward for any other projects after that meeting Madison I had their master plan approved back in May Lincoln continued to refine the plan and hold internal and external stakeholder meetings have bag' meetings have additional steering committee meetings and what you see before you tonight in the materials is the current plan as it sits now so if there aren't any other immediate questions I will turn over to Becca and Eric thank you hello my name is Eric girding I'm the senior project manager for the office of school modernization and the Lincoln project and with me is Becca Koval with Borah architects great okay well let's see there's the so just we have a presentation here this evening we'd like to first talk about the building program and the sort of master plan program as it has been proposed then Becca will get into the building and site design where it is now in the concept stage and then we'll get into the project costs leave the fun part to the end here so just real quick I'd like to start just with reading the vision statement that was developed by the master plan committee that started work on this project in 2015 the redeveloped Lincoln campus will be an innovative hub of lifelong learning it will help students reach their goals in a safe inclusive and inspiring environment the campus will be the center of an active healthy urban community and will support educationally related public and private partnerships the project will be an example of schools promoting positive change in our neighborhood city state and region so that this slide just shows you what are the planning principles that the PPS education specifications have set forth for all the modernization projects and so these are some of the sort of concepts that we follow in the development of the design of the project and this kind of governs all of our modernisations and talking about having the school have a heart have transparencies that we can kind of see the activities that are going on one thing is really important is having a facility that's flexible and agile that is able to sort of shift over the years as our educational programs will shift so here I'd like to just talk about the education specifications the minimum requirements and what are some preferred parts of the EDD spec and then optional and then the proposed program so in this first column we see the PPS ed specs required minimum which is this first column here I also like you to note this this kind of this top row here called a net program that is the net usable square feet of the building so that is the the comprises the classrooms and the offices and and all the learning and teaching spaces at the bottom is a as a grand total which includes all of the what we call the the gross square footage or common areas hallways bathrooms support spaces the building structure things like that so just want to just focus on that kind of net usable area which increases as you go through the requirements of the ED spec so that first column we have what is the the minimum requirements which has a net program area of 206 thousand six hundred ninety square feet which comprises of classroom science labs performing arts career prepped and CTE athletics education support community partner space team parent Center Health Center and then athletic facilities so the next column here showing the preferred spaces and so within the ED specs there are options to show you know that talk about really what would be the preferred spaces really within that area it's just larger spaces than what is that base minimum so that the theater is a little bit larger the the servery and Commons are a little bit larger so that spaces are just a little bit bigger to better serve the functions of those programs and then in the third column we've got the optional spaces
01h 35m 00s
within the ED specs which these are additional spaces that you could add to a building either depending on the program on site or within just some of the needs of the district that they you know we may agree that we need additional space for that project so that includes the choir at choir room multi-purpose media production additional rooms for athletics student support as far as a sickroom library classroom partner spaces food pantries you can see those are just additional spaces that would be above the minimum requirement so then the last column is the proposed area program for Lincoln High School and if you'll see the net usable area is two hundred and six thousand eight hundred square feet which is just well a hundred and ten square feet above the base required a minimum and this has resulted in a process of the project team along with the master plan committee and now the design advisory group and our steering committee to really hone in on what are the base requirements and needs for Lincoln High School and how can we provide the best program space for the school meeting the base minimums knowing that we have challenges with our budget and I'd like Becca to just go into a bit more detail about the proposed program thanks all right so I'm just going to walk through these quickly noting that as with all of the high schools that you've already seen and approved has some very successful existing programs it's important that we continue to support and so working with people from the school and from the district trying to understand how we can squeeze the the heads back requirements just a little to make room for a few extra things and you see we're playing a sort of zero-sum game in terms of the square footage of the building so what have we added we've added three art spaces over the required spaces to support existing highly successful programs including CTE spaces such as product design so we have some overlap between CTR and art we have a very successful photography Plomin program as well and and that's an important thing to keep and thrive in the building Lincoln also has a highly successful choir program that currently has a completely inadequate room and we're going to the the third column that the preferred program to add the choir room from the ads back to the school we would love to have a full size wrestling room Lincoln as many of your high schools do has a very successful wrestling program currently that is entirely off site we've managed to squeeze half of that for a half-size wrestling room into the built into the building which is better than none we also have as you know an IB program at Lincoln that needs some small rooms specific to that program and we've squeezed a suite of those in also and finally we have a very very flexible large room that is multifunctional flat floor that supports things such as Model UN mock court the Constitution team the debate team large school gatherings and so on that's a highly useful space to the building it's located in the library so it's not being used for any of those programs or if it's never being used for those programs can also be used as this fill space the library use because our library is under sized it's at the minimum of the ad spec requirement so how did we gain the extra space but not increase the size of the building we have a list of things here that we achieved we reduced the size of each of our classrooms we still can squeeze the students in they're just not as capacious as the spec would like them to be we've also done the same with our science classrooms and we have given some of the teacher planning spaces back to classroom use I'm going to be very careful to make sure we have an adequate teaching planning that everything is being squeezed in this project finally the media center is reduced as I had mentioned previously we also have extremely inadequate athletic facilities that are it's going to get into that in more detail in just a minute the items that are asterisk at the ends those are all deviations from the ED spec right correct they're not they're non-compliance with the EDS but none of these are in compliance with the inspect yep and I guess I'd like to may give a clarifying comment regarding that there's been general practice for all of the Bond Mars Asian projects to adjust what is a generic EDD spec to align the program to the specific needs of the
01h 40m 00s
school site that is it's actually stated in the inspect documents as a consideration that that document is not just a prescribed kind of menu for all of our schools that that each project does some tailoring and alignment for the program on-site I'd say a good example of that would be at Franklin High School where there's an existing there was an existing wood shop and metal shop program that was highly popular and thriving and so in the modernization of Franklin High School we built a modernized wood shop and mellow shop those spaces are not required by the EDD spec and they're not even optional spaces in spaces in the STA but again that was the sort of the overall approach that we've taken to our modernisations where we adjust that program and add spec to the specific needs on the program at the site the next slide sure I know people have preference to that we ask questions as we go or do you want to wait till ego okay so I've got a couple questions about this specific slide so Dan take us back to Madison I think what they said on the ed specs is the only thing they had beyond the ed specs was an oversized cafeteria because they had a lot of kids who actually used the school cafeteria eat lunch is that correct is that the I thought that was the only thing they said that went beyond the ed specs I'd have to double-check certainly the the common space is larger which accommodates the eating area I think there were some other additional spaces that the total size of Madison is a little bit larger than Lincoln but that has to do with the existing facilities the structure not that they're getting larger contracts but I'd have to double check that and see exactly what those pieces I'm pretty sure that's that was stated several times that that was the one thing they had over and then I want to talk about the science classroom the second reduction well what did we end up doing at Madison this says here the 1375 what were the lose the size of the Madison I'll have to double check that as well don't call and I understand that it's it's the same reduction in size that the Madison science classrooms are also through 1375 and then the I beat you I be rooms what what are those so my kids too I be there but there's a special saying there's a special room they're very very tiny rooms that are for interviews the IB students have to take interviews and we can double them up those small study rooms that it the IB students are given materials to prep and then our interviewed as part of the IB program so it's not a whole lot of space but it's specific to the IB program and then just I'm trying to understand the reductions you have in that column so the pluses and the minuses is that what you're saying gets you to 82,000 square feet I'm talking to students the math does this number at the bottom of the column what is that that's a gross building area which is the total building area so the so that is the when you add back in all the hallways the mechanical spaces the elevators and so on and I'm just gonna speak to that to Ashley and just I could speak to that right now if you would like and explain the difference I want to make sure that we're talking about the same thing when I'm looking at the far right-hand column the 82,000 numbers yes that is what we're calling the grossing factor so that that is that so so the first answer is no the all of the spaces that we're looking at in that column total up to the number at the top the two found two hundred and six thousand eight hundred square feet so we are I believe 110 square feet over the ad spec minimum size for the building and we've done it with squeezing some spaces in order to add a little bit more in when we look at the bottom of the column we see that at a two thousand square feet that is on the the size of the whole building and the rear end if you look at the very bottom line and read those turtles across if you start on the left-hand side and you see the gross squat total gross square feet for the ad spec minimum where it's two hundred eighty one thousand and ninety eight square feet that should be if we could if we could have the same grossing factor as the ads back required minimum we would be the exact same size as that and we're not we're a little higher that's the difference between that two hundred and eighty nine thousand to sixty one and the 281 and ninety-eight square feet and the reason that Lincoln hasn't quite managed to achieve the net to gross ratio that is desirable for a brand new
01h 45m 00s
building is that and you'll see this in the next slides Lincoln has some unique constraints that make it into a tall building and when you have a tall building you have things such as more elevators and you have them on every floor a typical high school might have one elevator that serves two or three or maybe four floors but we have multiple elevators serving multiple floors we have a janitor's closet on every floor some more janitors closets we have more we have more stairs and the Associated space we have more mechanical shafts and so on and so it adds up and we've done our best and we'll continue to try to squeeze this as hard as we can but right now this is where we're at then just I guess just a comment about the baseball in the softball fields so they do have a baseball field it just is not nearby I mean it's Gabriel Park well my son played there for four years for Lincoln I mean so I guess it wouldn't it wouldn't be like if we had more money we could put a baseball field in there is a base there is a baseball field it's just not fit yet they don't they don't have access to a baseball field on their adjacent or adjacent to their school yes they absolutely correct but you know not every school has every athletics piece and we're going to get to that in just a minute yeah we have their Cleveland I mean just being an urban district and having a school and a confined space but it's not like there don't have a baseball field and they've got to have a sawed-off you I don't played softball but my son didn't play baseball Gabriel so it seems like we should capture that because they're not going to get a base they're not going to get a baseball field on the site so what is it that needs to be done to have it be a real baseball field to make it so that we're meeting the ED specs because they're gonna have a baseball field too just not contiguous right comes up with not having feet in its what fields on-site is transportation to practice and we face that most skills face that for the freshman and JV baseball and softball squads have to go all over and they're usually in kids cars doing that and that's that's an issue I'm having driven my freshman and sophomore son for several years between Lincoln and Gabriel Park where that but I guess the reality is even if we want if even if we said we wanted that there's not space for a baseball field so the question is then how do you like we're gonna have a baseball field a soccer field and how do we supply it but it shouldn't be marked as that we're not having we're not gonna meet the ED specs because we are there is gonna be a baseball in a softball field just like we're gonna have a baseball and softball field it well I'm just gonna say this is Ed's Becca's on site it's not on side so that's not meeting its back we can we can agree to disagree well we're on this page and this is just me being dim I'm so on the grossing factor you've got numbers and then at 36 percent and at 39 percent what's the percent that means that for every one net square feet we have 0.39 not usable by in a classroom type of square feet that makes up for a whole building so it's the ratio between the two numbers okay total building area when you compare it to the net assignable square feet okay yeah so eighty two thousand seven hundred sorry just uh just so I know what we're talking about eighty two thousand seven hundred twenty square feet is thirty nine percent of two hundred and six thousand eight hundred is that what you're saying and I would have to sit down and do the math from understand the ratio I'm sorry but yes that's the intent it's there are different ways to express it and I'm not sure of you actually put that on your calculator that's how we turn out I'm sorry okay there may be just a percentage of the overall it is an equivalent ratio to all the other ones you see across the bottom line there okay another question on the the second column you list a larger survery as something that would be desirable and of course Lincoln's cafeteria situation has been a scandal for many years oh okay what's Lincoln's cafeteria actually gonna be able to handle art are we finally gonna have Lincoln's kids actually able to eat are they actually going to be taken care of what are the details on that since you raised the issue here yes well the I mean our goal of course is to have all students on campus having lunch if
01h 50m 00s
that's possible and part of the reason you know now that there's really no cafeteria space very little and so the students they just dispersed so with the new plan you know we have a you know generous commons area and servery that has adjacent outdoor space that's covered that the idea is that this is part within the kind of the heart of the school on the main floor which would be you know really kind of a active zone that we're hoping that you know students would be you know wanting to be there and having lunch and that we would certainly provide you know that this the space and facility for that okay so we're meeting the ad spectra quirements for the cafeteria it's the way larger than what Lincoln has right now which as you know is seriously compromised this second column is an option to expand beyond that base but what we will be providing is far beyond what Lincoln currently has and is the basically the aspect standard okay and I'm not familiar with the inspect standard for cafeterias so you know in common terms of Lincoln has 17 other kids or 1700 kids going to be able to get lunch 1700 kids would never actually get lunch in any high school but I believe we can seat 600 at one time in the proposed design and which is plenty adequate okay thank you you in the third column you're proposed adding a sickroom and you're gonna have a health center which is good we just sit since you were looking at adding capacity are we concerned that the capacity we have is not sufficient well unfortunately we can't add capacity to Lincoln High School we're designing Lincoln High School to meet the education specification on cost for 1,700 students that extra sick that is that plus ik plus one sick room is an extra stick room and so we do have a health center we also have a nurse's station and a sick room within the administrative suite so we have two ways to serve unwell students okay then in the fourth column adding the half-size wrestling room several of our new high schools have full size wrestling rooms which are also doubling as dance space I understand the wrestling season is very short I know nothing about it I understand the season is short and it makes a fabulous space for dance and I know the Lincoln has a very good dance program have we looked at other space for the dance program it I am afraid that we may be shorting them with that so the the there are two types of dance and Lincoln has a very robust program for each one is competitive dance and that will practice mostly in the auxilary gym the dance studio that in the ED spec can be doubled as a wrestling space is also a very robust program and that's the movement and yoga and dance and so on we have talked extensively with PBS about the conflict between the needs for dance room with mirrors and the function of a wrestling room with mats and kids throwing one another to the walls and it's not safe in our opinion which is why if for some reason Lincoln is unable to provide the half-size wrestling room that we're currently proposing the alternative would probably be to use the auxiliary gym for wrestling with mats that would be lifted out of the way but that means the other regime can't be used for its other functions so it's what do you displace that that's really the question okay thank you so there is a dance space already we have a dance and movement room which is sort of a yoga room and the competitive dance program which is excellent at Lincoln will use the auxilary gym when it's practicing okay we further questions or we move on to the can I spent the Model UN in Constitution room absolutely how is that different from a regular classroom it's larger it's 2,000 square feet ideally it would have been larger than that but to get our program down to size we had to carve some space out of it so a typical classroom at Lincoln is now 930 square feet so it's double that size and that's to be able to accommodate students and the viewers the spectators in that room and also it does function all these
01h 55m 00s
other needs as well including the mock court and the Constitution team and so on so it's it's a larger room that's going to be a great amenity to this school it also provides some long-term flexibility as far as having a larger space that can be used for for other programming if there's a CTE program that that is looking for a larger space that's this does provide that kind of flexibility what's the square footage for a classroom in medicine is it 9:30 [Music] which I think with both Lincoln a mass and I can double check that obviously I have information as the largest of the schools that happen monitor size modernize the other ones have been smaller and how many of those I be interview rooms are there how many of the I be interview rooms other I believe we have six and I think that eighty square feet each I can check I'm sorry any further questions on this point or given numbers first and also the columns sure it's the hundred million dollar budget gap that appeared we asked schools to come in with the sort of what what meeting the eds bucks requirements and you know not not going below that because we didn't want to dam in a way that significantly diminished the educational experience so I shall be clear that that would be the left column correct that's that's the so there's a left here column is so the the edge specs have a range and so the left column is the bottom end of the range so that is basically meeting bare minimum the middle two columns are options for increasing the size of those when we met in I think it was in April when we first started talking about the budget the budget issues we came forward with options for reducing scope and getting back into budget but that was reducing below the bare minimum there so it been under the two hundred and six thousand then right but I guess if if you were to say we're gonna get a base we're gonna do this at the base high school it would be the left-hand column correct okay caress and and to clarify then what we are proposing for Lincoln is the far right hand column which meets that base minimum requirement so does the left correct correct and so what and what we just described was how we took that at Specht generic program and aligned it with the Lincoln program needs on the side okay tell somebody okay this is just a kind of just a basic comparison just looking at the other high schools that have been modernized or will be modernized in the bond program so it's not all of our high schools but it's just just looking at just a general comparison of the size of the facility the capacity that is designed to so the size meeting that the GSF is gross square footage the capacity that is designed to the actual enrollment in the last school year and then the resulting sort of square foot per student based on that actual enrollment and so we know Benson's a bit of an outlier just because it's it's a large building and because of the the CTE programs there and that the you know the enrollment has been been capped there but looking at Madison grant the new Lincoln proposal Franklin and then Roosevelt just wanted to show where the new Lincoln project kind of aligns when we're comparing the modernized schools and so the resulting area and area producer per student so of course that area per student will fluctuate over time as enrollment fluctuates so put her out director Bailey from your committee what's the what are the number of hardship petitions do you know into into Lincoln which warning cap of the 1700 whatever put the neighborhood
02h 00m 00s
no it's status view as I would have thought yeah and I didn't know if it's it was 20 or 40 or but I'm I couldn't look for that okay then next this is just looking at the athletic facilities of those schools and of course we based on the discussion a few minutes ago this is just looking at what's being provided on-site or at an adjacent Park facility so if we're talking about Gabriel part for a baseball you know that's a few miles away we're talking about sort of what athletic facilities are provided at each of the high schools and that at the bottom line that that just so shows that what facility is provided by important Parks and Rec property so this this just shows that kind of what what we're able to provide either on site or adjacent with Lincoln and as we know that work it's an ongoing struggle to get athletics facilities for Lincoln and it is off site in various locations so this is also just one of the things that is besides our site constraints that is really driving us to really minimize the building footprint and maximize the amount of site area for our athletic facilities I'm sorry what does the symbol at the track with a minus sign indicate check where the minus sign indicates that it is not meeting what the ad spectra is because yes but requirement requires a separate soccer field from football because they operate in the same season and so we have you know a track and field and combined football and soccer field which also occurs at Roosevelt and Grant Jones fan I have a very strong recollection that at one point Lincoln was still going to have tennis court that did those get taken away or yeah it did I imagine that early master planning around trying to accommodate it on the roof and there was a lot of advocacy for that and there was a lot of advocacy from the community for integrating tennis courts and or swimming pool in partnership with Portland Parks and Rec but we just couldn't get or to date rather couldn't get any traction with Parks and Rec on actual investment in shared uses there so that's where that landed that was not a lot of Bertha seaman going to be I thought they were gonna be at the east end of the field we've we've done a number of site studies to try to get tennis on the site and the limitations with that is that you actually need full four four full courts to you know to actually have the sport function for a tournament and so forth so to get that amount of tennis court on the site was really a challenge with us related to the area that the track and field takes the on-site parking and and also some of the requirements that we have just from our soils conditions and we it's really difficult for us to build right up against the property line for something like that so it was making the tennis courts very expensive to build as well and it we just couldn't fit them on the site yeah thank you the hardship petitions approved were less than ten a year so I've got two years here last year eight and earn yes eight and three years ago and nine probably about 35 to 40 kids - okay just a philosophical question that's Dan probably for you um so we know we're gonna have these sports at the school I mean we have them now so whose responsibility is that it's like did we say that's the principal's like it's not on-site they've got to go over the athletic director they've got to go hustle and find a site or does the district actually look at it is it that its responsibility centrally to provide that oh so if we don't have it on-site then we're gonna go negotiate with parks or you know whoever it is and make sure that the facility I mean Gabriel parking well its baseball fields it's not it's not a very good one
02h 05m 00s
so how do we approach that because I'm just concerned if I look at all these red checks and then I think about what's happening with Grant and the softball field it's sort of a well we're getting the the building built but then we've got this other issue that who's responsible for it yes yeah that's that's a great question my understanding is that the athletic department here PPS they negotiate different contracts with where to play on various fields and mostly that's parks property there's there's lots of different agreements of how that works but the athletic department Marshall Haskins I know we talk to him regularly especially we talked about where we're going to do with temporary facilities so for three years Lincoln will not have any fields to play on so for three years we're working with him of where we be able to house those facilities as far as permanence goes I believe his department's who makes those negotiations but and they do but there isn't ultimately accountable ultimate accountability at the district for making those accommodations there are often times when teams are just left to their own devices I mean wrestling both of the high school and the middle school level and Lincoln literally had nowhere to practice until the parent advocates found space at Skyline Elementary which is 20 miles out a dark windy road from the high school so it centrally we do do a good job of trying to accommodate that but it's it often falls back to the high school into the individual coaches and and parent advocates to figure it out and the transportation of course is a challenge because you know that usually falls on on the teams and the families and it's a huge equity issue because there's no district provided transportation for varsa for JV and freshman sports and so if you've got two working parents you're you're out of luck if you don't have facilities on site and then and our partnership with parks is fluid and a little slightly off topic Park Assist has suggested that if we at grant use the north of grant field for softball which would reduce the size of a youth soccer field then they would convert the field that's currently a softball field of at Wilshire park into a soccer field which would make the practice location for JV freshmen softball problematic even more so than it is now problems in search of a slightly more comprehensive solution I would also mention that it's an equity issue because team transportation I understand is more expensive for Westside schools than it is for Eastside schools yes and the bus barn is apparently on the east side of the river so we're our west side schools end up paying a premium okay I'd like to move on to the next slide of this okay so this is a description of some additional program needs and requests that have been made by staff and people you know so running programs at the school you know our program and concept phase of the project where we've refining the master plan and the the needs for program space at the school this is additional program space that has been requested but we have removed it from the proposed plan to you know reduce our costs but I'd like to back that just to describe a little bit about that and the conversations that come came to where this landing thanks Eric so as we mentioned before Lincoln has a very very successful robust music program that's band and choir they would very much like to have more practice rooms than the ad spec minimum there is an ED spec in expanded program in that second column that you saw earlier that does add practice rooms but we feel that we can't do that we will share practice rooms between choir and band and choir can probably use some of the spaces in the school as well that are not dedicated practice rooms so that was that that's the first one Lincoln's our programs are thriving it has two Photography programs and a videography program it has digital and analog or traditional film photography and those two programs would like to have their own classrooms but there is
02h 10m 00s
simply not enough space in the program to do that and so they'll be consolidated into probably a single shared classroom we have a couple of other ways to share space as well we have talked about wrestling the large wrestling room does not seem to be an option to the school and we'll talk I think a little later about about a hitting facility for baseball and softball as well and as Eric mentioned before the the shop programs are optional and Lincoln would love to have a woodshop and metal shop CTE is thriving Poland is a maker city these days but there simply is not enough space on site and enough space in our program to provide that that's an amenity that is not available to Lincoln students some curious why for example the choice was made for example to have say the Model UN room versus you know wood shop or metal I mean that it seems like a year of different constituencies or difficult choices that each high school has to make and the CTE program for Lincoln looks to sharing Benson if students who do want to really study those programs there's an option to go to Benson to do that yes and also the the flex room that would serve the Model UN Constitution debate team that's an existing program at Lincoln that we're trying to provide space for the request for the shop is a program that doesn't currently exist but they would like to add that to this school and so that kind of a different conversation which is why that was sort of a lower priority to to provide within the minimum we do have a product design program at Lincoln an existing one that will provide some hands-on maker activities in an analog way so use it using looms and so on but just not a full-scale woodshop those are very space intensive they also need to be on the first floor of the building and we'll get into that a little bit in a minute as well so what are the CTE programs that are I know some some tease some CTE programs can be in a classroom in just a regular classroom so there's flexibility what are the specific CTE spaces that are included in this provision the Finn Lincoln is they do have a business program culinary arts is thriving at Lincoln and we have a very robust suite of culinary arts classrooms in the program we have communications and journalism which is a computer classroom and I believe graphic design as well which is also a computer classroom so we tend to be very technology intensive and then product design as I mentioned earlier which is in the arts area and that is not 3d printing and laser cutting that is weaving looming sewing and a little bits and small wood tools okay but aside from those programs that are computer intensive mark a are they different from a regular size classroom only the product design space and as with all of the high schools and at the ED spec has a makerspace within it that is a resource within the CTE section of the ex back program and that is a general resource for everybody in school so we do have that to align with the aspect minimum requirement so can I um just I want to make sure I heard this right so the request for the wood wood and or a metal shop yes you're not doing that because you're assuming some kind of cooperate with Benson we're not assuming a co-op arrangement with Benson there's a effort going on at the district level and I don't know down if you want to speak to this but all the high schools are looking at their CTE programs and high schools are identifying which CTE programs they have or want to in to expand to and the district is identifying certain programs to be held as her in the schools and so Lincoln's list includes an option that wood shop could be at Benson and this is
02h 15m 00s
I don't think a final document is a work in progress so I guess and I raised this issue at Madison as well is if 12 to 15 percent of our kids are hands-on kids mm-hmm and you know what programs do we have both district-wide and at each school to hook those kids in because that's what they want to do and help them discover that that's what they want to do and and so that's that's part of our push-pull with the Madison design right now is whether we have the resources to expand into a full woodshop there and that's something I throw out for for Lincoln as well and we know you know into how many how many Lincoln cluster kids go to Benson its what about eight this year nine nine nine one nine total know what incoming freshmen incoming freshmen yeah so I mean that's that says I mean there's there's a whole conversation to be had there about you know there's got to be way more Lincoln kids who would thrive in a more hands-on CTE setting how we got to do that and I kind of worried that you know Lincoln's sort of ongoing reputation as the college-bound school really does a disservice to some of the kids that you know it's career and council a in college and college including a degree and it should be apprenticeship in there as well and I don't have a yeah I specifically just make the note that these are very tough decisions you know when obviously balancing the space constraints the budget constraints the project team meets with you know the internal stakeholders different education departments you know dozens of times not the course of planning and programming and also meets with the steering committee to try and get to what is the best solution but there's not always a one clear this is the best but that's why there's also a premium on designing flexible spaces correct no I want to make sure that I'm understanding what you said for starting with shop space it sounded like you were saying you just physically can't fit the thing into the building with the footprint you've got because again very tiny footprint and it's gonna go on the ground floor is that correct have you just you don't have a big enough plunger to force that thing onto the campus is that right or do we need to look at solutions we when we look at the site plan and the floor plans we can talk about how we might achieve a woodshop and that'll show up in the project okay thank you that's a good answer moving up wrestling room I assume you've got the same space premium issues with the athletic space but can could you actually increase the the wrestling room to a full size wrestling um it the building is very tight and so if money was no object space was no object we could probably do a full size wrestling room it's challenging okay well I mean if just looking at previous slides grant versus Lincoln 4,000 square feet doesn't sound like much when it's 290 thousand square feet but then you break it down to four thousand squeak four thousand square feet can get you almost the wrestling room plus the woodshop or some combination of your other I take it this is part of if we had a little more money we could we this is kind of what we throw it at well and this is another thing these spaces we were you know based on those meetings you know with the stakeholders with the folks at Lincoln in the community we you know we wanted to include you know these spaces in our proposal but that's where we were you know looking at our budget challenge here and saying well okay if we have to draw the line where are we gonna draw the line and and these are the additional requests that that we felt like if we you know if we have to lose something those are items that that we feel like we you know we don't want to live without but but we could
02h 20m 00s
we're all having to make difficult decisions and that's the same process we've been through with each of the schools which is the minimum ed spec requirements and then the preferred ed spec meeting the preferred Ed's back and then coming down generally somewhere in the middle yeah and these would be roughly four to five million additional to add all of these correct okay well there aren't any further questions I think we'd like to move to the next slide here and I'd like to kind of hand it over to Becca she's gonna get into just the the site plan the the building organization and just remember at this point we are about four months behind the design process that where Madison is so we're just getting into schematic design so the drawings and things that you saw from Madison are the kind of full schematic designs so we just don't have that level of development yet so what you're you'll be looking at more of a diagrammatic expression of the design so we don't have hallways and doors and windows and things like that so here's so we're gonna start with the site with the existing school on it so that is the diagram that you see up now Lincoln is to the east of the site next to the depressed eye 405 the fields are to the west of the site and we're bounded to the north by salmon to the west by 18th so we'll be talking about those a block south of our site is Jefferson Street which you all know well it's a very busy street it's also the focus of a neighborhood redevelopment effort by the city there's a lot of construction going on in this neighborhood in general by the time the new school opens in 2022 and 2023 this neighborhood is already going to be transformed and Lincoln is going to be contributing to that so I'm going to talk about some of the the issues and the constraints on the site and some of the opportunities we have the great pleasure of being in downtown Portland we have great transit we have buses and we have the max lines the bound the site to the west causing their own problems of course but students can get to this school very easily and they can't get to sports events necessarily up school but they can get to to school along with that we have congestion we have some serious intersections where traffic backs up and when parents are dropping students off for buses the dropping students off we do have some issues with that the yellow spots show that show the congestion we have some safety issues at some of those intersections and we have some safety issues on the existing site you'll see that at the red sort of dots you see on the site show where the site isn't necessarily safe there isn't necessarily an easy way to get out of the site there are some places they don't have a lot of oversight that are kind of tucked away and the school itself its front door is about as hidden as you could imagine in a school it's pretty hidden so it has very little visibility even though it's in the middle of the city lots of people aren't really aware that a Lincoln High School is there we also have a couple of things we're going to come back to over and over it you see the sort of black hash lines through the middle of the site Eric's going to do little pointing here thanks Eric those are the positions of the former 17th and 16th avenues those I have city utilities and them including Tana Creek in both of those streets they're vacated streets but they're easements that mean there are no build zones we cannot put a building on those former Street locations also because tannic Creek used to run through the site they ran at a lower elevation it was actually in the goose Hollow it was actually a cut in the landscape and the stream was at the bottom of that cut and over the years those streams were coveted and that that cut has been filled in with undocumented fill we have terrible soil conditions on this site and that's contributing to the costs to develop here we need very significant foundations to get down to burying soils so we have some challenges through the topography and speaking of topography you might think this is a flat site but it's not there is that I think 30 or 40 feet of grade change from corner to corner on the site and so how we get into the site is actually a really key issue because we want our entire ground floor to ideally be at one level for universal access and ease of movement so the net I guess the final thing to say on this slide is that I 405 even those depressed is a source of some noise and so we want to be cognizant of that and as you are all aware because of all these various fake constraints and the desire and the need to keep the students in the existing school while the new school is being built because there is a complete dearth or lack of search face-on
02h 25m 00s
in this area of the students to occupy during the school construction the new school is going to be built to the west it's going to be built to the west of that no build zone that 17th Avenue represents and so it's within that one block between 18th and 17th that's where the new school is going to sit so the next slide shows the floor plan and as Eric said this is purely a diagram it excuse me let's talk about another good I guess I need to talk about construction phasing first so the students will stay in the existing building while the new building is built the red dotted line shows the safety fencing that will be around the construction site during construction is going to be really important that we keep the kids safe and so being really clear with the contractor where and though they're on board about how we control the safety of the site allowed them to operate a good construction site but also make sure that the kids are safe for drop-off as well as being in school so that's what you see here we will be maintaining the majority of the parking spaces on the site there are a hundred parking spaces right now used by staff for Lincoln and we'll have most of them available during the two years it's going to take to build the new school which will open in 2022 for those two years there will be no athletics on site and whatsoever other than in school in gym athletics the next slide shows what happens after the new school openings the entire rest of the site will be shut down and fenced for security reasons it's a construction zone for a year while the existing school has hazardous materials abatement achieved and is demolished and the new fields are built where the existing school is for this one year there will be no parking available or very little parking available to anybody on the site and that's going to be one of the challenges for construction and I'm operating the new school for that first year we're hoping everybody will be so thrilled to be in the new school that they'll make do in their parking keep them happy for both of these construction scenarios you show construction access on alternately 17th and 16th and you have both of those streets identified as safety concerns are those safety concerns the line-of-sight pedestrian type of issues or is there going to be a problem with construction access yeah the the safety concerns are about the existing conditions that we see related to campus so during construction that we it's most because they're very those areas are kind of tucked away and very kind of little eyes on the ground there so that'll be different during construction to make sure yep so hopefully the next slide will be a floor plan so as we mentioned this is the only school that is in downtown Portland is also the only School in the PPS district that is subject to the requirements of the Central City plan which are the is the zoning design overlay district that affects all of downtown and I think as we mentioned earlier this is going to result in some increased design requirements and therefore cost requirements for the site so we see them listed here we're going to be required to have active ground-floor users in large areas of glass at the ground floor of the building and there are some costs associated with that 60% of our roofs with no exception are required to be green roofs for this building and that's a significant cost increase and to prevent bird strike so to stop birds from flying into the building and killing themselves on the grass because of because we there are trees reflected in the within the windows we have to treat a portion of the glass in this building in a way that mitigates bird strikes that's the bird friendly glazing we have to have a significant amount of covered bike parking that's a downtown central city requirement and we're also required and this is a quote from the code materials to provide materials that promote permanence and express skilled craftsmanship so high-quality materials not that you don't do that with all of your schools because they are long-term investments in buildings but it's something that we're required to do in the downtown area and this again is the only school that is in the central city plan roughly what's the add-on cost for meeting those standards we have that in a summary nitron and Eric is going to come to that for you thank you sorry I keep deferring questions and maybe this would be deferred as well but so when we had the original cost estimates I'm just looking at this sheet right here where you have the sort of original to revise and you have a forty million dollar increase in the cost of construction were these requests were these requirements in place when we did the first cost estimates no they would not so that's this is an additional overlay this is a discovery yes it's based on the the new 2035 plan
02h 30m 00s
that's been approved by the city and when we during our master planning process we just had draft documents of those code changes and it did not include these items and so speaking of the code changes I would like to commend the district for working really hard with the city to ensure that some language in the new codes that are advantageous to Lincoln's site into PPS in general so we have a list of them here the surface parking for 100 spaces that was a big deal other the the new plan requires no parking without a building over it or a building that is part of it in the central city plan this site the high school or school size excuse me from that requirement thanks to some strong efforts this route is for the surface pack yes what are the other high schools doing in terms of surface time how does this compare well actually I don't know the answer to that question I don't know I mean I think all the schools have surface parking Lincoln is the only school that's in the downtown area and so it's the result of that that the city's code requires that you organize you the ability to have any parking without having it covered not just covered but covered with the building we had hoped we could cover it with the grandstand but in fact we were told early on that no no it has to be actually a whole building and there's absolutely no ability to fund that so it's not that other schools don't have parking is that Lincoln is the only school to be required to have covered parking and we don't have to do that thanks to this exemption right I get that but what do I the school but my other question is what are we doing in other schools yeah most of the schools I believe don't have any off street parking requirements those most the sites do have some but certainly not enough to house all the student body and everything else that said they also certainly so many other schools are urban but not in the downtown core so parking is more of a challenge on the street on Lincoln on the other schools right um okay so I'm gonna push a little here I used to work downtown parking is I'll be polite and say problematic it's also extremely expensive but you know that walking in when you have a job downtown there you go I mean it's you know there's max all over the place there's buses you know they've designed downtown to not be particularly friendly to car traffic um so it just kind of is what it is so I guess my question is if we didn't have a hundred parking spaces built into this what else could we do with that land that might be able to satisfy some of these other things but these hundred are for teacher parking correct so not so this is also a contract well no actually it's not required by the contract no yeah but it is it's not there there's no designated student parking this is staff only you know talking at Benson is a pain to we're not talking about adding 100 parking spaces to the Benson site so part of this plan is also our work with the neighborhood but Goose Hollow foothills league the you know the Lincoln campus is within a permitted parking area so we currently have approximately 100 spaces on site now so the intent was for us to maintain what was existing if we were to reduce or just wholesale eliminate our on-site parking I think we'd have a tough negotiation with the adjacent neighborhood because we would more or less be offloading our parking requirements to the neighboring streets and that is a challenge already as you know that that parking is a challenge in the urban area if I mean we you know it would be forcing that to occur and you know that I know that the city does a lot of sort of forcing traffic issues with changing things and forcing behavior to change but I'd say that'd be it would certainly be a challenge where we would need to go back to the community and talk to them about that your question regarding what could we provide on-site and in lieu of parking you know that isn't something that we have studied don't you know so I can't just answer that but we may be able to provide some either additional plaza
02h 35m 00s
space or we might be able to get those tennis courts on-site but but it's it's a trade-off question that you know I think that for the project team you know we would need leadership direction on what to do on that well and the neighborhood issue is not insignificant because in the process of development of the several huge apartment and condiment condominium buildings that are going into the adjacent two to three blocks that's been a huge issue with the neighborhood how much parking would be accommodated for all that high density development I mean I get all yeah yeah yeah you know okay trust me I hate taking the max downtown I hate it when I worked out but I did because otherwise I mean half of my salary went to packing and it just seems to me like we keep talking about what a constrained space this is and a hundred parking spaces really that's the best we can do I mean it just it doesn't seem to me to be optimizing the limited space that we have and yes it would be a sacrifice for staff in Lincoln yeah it would it's a sacrifice for everybody who works anywhere downtown you know there you go so I just I mean I would encourage us to look at what else could we do with that space I mean what was this how big is this hundred parking lot space I mean I'm thinking sugars like that yeah there's a keep keep thumbing through and there's actually a nice chart that shows where the parking is located is a good prompt I'm just kinda missing the time I would like to want to make sure we get through the deck so I want to keep going and then when you get to that I like that okay so this is just showing the evolution of our of the master plan looking at the far left is the the building design that was started in the master plan process in 2015 and then just shows the evolution that we've gone through over the last three years through the due diligence process and then our current sort of master plan diagram for the building and then looking at this specifically this is looking at our from the due diligence report we had two options that were presented from that process the preferred one was the vertical proposal and through a number of continued discussions with stakeholders regarding education program adjacencies within the building and really the best way that we feel like the spaces could function together the current master plan proposal is somewhat of a hybrid between that horizontal option of 5 storeys and the vertical option of 9 storeys to where the current proposal is at seven storeys where we basically were able to get program space located in the first three floors based on lot of those stakeholder conversations to make sure that you know we're really having the spaces where they need to be so this is just kind of an evolution over the last three years of that effort and on that Dan you and I have talked about this at some length and I think it's important for the rest of the board to just hear how the spaces and the different floors are going to be used concentrating students in blocks on a limited number of floors all of this going to the point that we aren't going to make kids run up and down seven flights of stairs in yes exactly right there right the passing times yeah there's been a lot of effort that's been put into the circulation in the plan back in their gonna walk through the floor plans here pretty quickly but what has happened over time is a lot of expressed need to be on the ground floor approach the ground for has really caused the taller nine story plan to shrink down in the shorter section to kind of shrink back up so it's reduced the number of stores total and it's also clustered the academic classrooms if you will in that tower area so they're not typically going all the way up all the way down but during the day mostly going in between two or three floors so a reminder about sage and you see the
02h 40m 00s
new building massing the air it just showed you on the west end of the site so kind of flipped it around I guess we go up to four or five in the in the near ground so this is our proposed site plan you see the the new High School on the west side of the site with the field to the east side of the site the parking we just talked about parking you can see that below the grandstand the grandstand is centered on the field the field the track and the field the field includes football and soccer overlaid with one another with some of the field areas at the outside of that as well you can see a little bit of parking below of what is labeled as an outbuilding that our building is the concessions the restrooms the batting facility or hitting facility excuse me that are provided on the site so whereas we don't have softball or baseball fields on the site we do finally have hitting facilities so that those students do have somewhere to practice without having to go all the way to Gabriel Park every day and you can see also on the site the the remember our no build zones those streets 17th 16th and 17th avenues so we have no buildings on those 17th is the Avenue that bounds our school and it has a plaza in the middle of it we have an entry Plaza at the Northwest that's entry that's our main way into the school the buses will be dropping off on Sam Street parents will be dropping off buses and Mac's will be delivering students some of them might even walk or ride their bikes to school we have our bike shelter up there as well I guess it's actually a bike shelters where arrogance is pointing right there anything else oh we we also have our practice field you can see that on the far east side of the sights we have a small practice field it's not full size it's just one goal it's a pretty much regulation with about 1/3 size of a soccer field so I think getting back to the parking if you see that we have a majority of our parking is actually underneath the grandstands and that's was part of our just trying to best utilize the the use of space on site so that if we were to you know delete that surface parking we're not gaining much ground yeah yeah the tennis courts remain very challenging if that was the desire to add back I think it's still really really difficult I learned in this process that tennis courts have to face north have to be oriented north-south I didn't know that why is that the competitive play sunlight seems like that could be at home court advantage we also have the heritage tree that you see I put the the northwest corner of the site by i-405 that's a beautiful old walnut tree that will be retained there are a couple of other trees that are immediately south of that we're gonna work really hard to retain those as well but because that is the one heritage tree on the site we're required to maintain retain that tree and I think that's a great asset to the city as well as to the site it's a beautiful tree the building itself is is to the west as we've mentioned you'll see that hole in the middle of it that's a courtyard we'll see that in just a second as we transition to the plan and on the very south side you can see an entry and a loading area this is where this is our loading dock for the school one of the aspects of having a very urban site is you have to be very careful about how you bring loading vehicles deliveries onto the site without compromising safety in any way and this is absolutely the best way to do it we cannot bring vehicles in where there are max tracks that is prohibited and we don't want to interfere with any of the buses bus lines drop-offs and so on happening on salmon so we need to come in from the south this is the place where we are accessing the site with loading okay we're gonna transition to the floor plans which is very much I apologize if you said this the outbuilding is that the maintenance its concessions and restrooms and the batting or the hitting facility it's my recollection that an earlier iteration had the egress from the loading zone going across the south end of the building straight on the 18th which struck me as being a very elegant solution at the time yes it looks like you're not able to do that anymore right and when is we're not allowed to access that Street but also we have so many program components vying to occupy the first floor this building that that's really precious space and we want to use it for things like that then Jen or are we sure that we can get trucks obn an out yes yes we have an excellent team of consultants and we've already
02h 45m 00s
studied that thank you thank you um it is the standard capacity which i think is 1500 it's the same size as the other grandstands being provided to be able to schools it has flexed a little bit depending on where the track is because it's been moving a little bit I mean we're worried such an early concept level that we don't have really that so that that level of detail its it I'd say between 1200 and 1500 it's significantly smaller than the existing brand statistic right yeah so just comparing this layout with the current layout seems like the current layout has a lot of well there's the plaza open space here that space is effectively right on 14th and I don't know that kids hang out there and maybe Peyton can say something about that is that is that used by kids too you know at lunchtime - I don't think it is you know we're you know you understand what I'm talking about oh yeah yeah but in any case you wouldn't want kids hanging out there within a couple hundred feet of freeway right this is a significant improvement over that a decent and safe outdoor space for the kids okay so moving to the next plant burn our first production so this is the first floor plan of the building and not everything that would like to be on this floor is on this floor so the building is organized basically with what we call the wide span spaces to the south so we have some large rooms our theatres that you can see here is one of those you you don't want to put anything on top of straw a space that is very big like this with a wide span because it's extraordinarily expensive so we need to plan our building carefully the other wide span space is the gym will are the gymnasiums and there is not room on the first floor for the gyms they'd love to be on the first floor they don't fit so we've moved them up the floor and you'll see that in the next slide what else we do have on this floor is food service so we have our Becca cafeteria and servery and common space you'll see that south we have the locker rooms which serve the gyms above but also the fields to the to the west excuse me to the east and we have some of our performing arts spaces on this floor as well we also have a long 18th Avenue the teen parent Center that's what TPC is and the health center here we're not showing the the clothing closet and food pantry but we also have the ad spec requirement for the food for those components and in this diagram those are included in the gray zone to the south but we're hoping to be able to move those a little further north and a more public part of of the building we have admin as you'll see up at the entrance we need to secure that entrance and make sure that the it's safe for people to come and go into the school and then some instructional spaces on the corner you'll remember that because we're in the city that downtown area central city we need active ground floor uses and so we'll probably have our robotic space and some of our sort of really engaging classrooms at the perimeter here the majority of the classrooms conventional sized classrooms are stacked on the north side of the site because it's efficient and cost-effective to do that and so we have elevators and stairs that will be serving those seven floors to the north and I'm just gonna go up a floor now and we'll look at the south side and see what's happening there and before I do that I should note that we hope to have this courtyard that penetrates the entire building and brings natural light into the center of the building it's healthy it's it's a and it's a good way to bring light and daylight and therefore energy efficiency into the heart of the building so the next slide is going to go to the second floor and here we'll see on that the theater is a two-story space as a tall space it has nothing on top of it it's actually almost a three storey space to the south of that we have our gym which is a double gym those of you who have been to Franklin will have seen the Franklin has the the big gym and then the auxilary gym kind of a floor up we're using a similar model so this is the the big gym with the theater and then north fit the instructional spaces you'll see at the very north we have counseling and spared so special education is we wish it could fit on the first floor but it doesn't and director Anthony you'll notice that there really is it's gonna be extraordinarily challenging to fit a wood shop or a metal shop on that first floor we just wish we could we also don't have a wrestling room on that first floor the wrestling room is on the floor above
02h 50m 00s
this it's on the third floor but we do have the high needs part of special education next to counseling next to the nurse and so on and next to the elevator which is next to the front door it's right next to it and next to the front door so those students can come in the same entrances everybody else there's a dignified way for them to get to where they're going and they have the support that they need when they get there the remain though these are for the high-intensity uses the regular special education classrooms are distributed and integrated with the rest of the classrooms in the building on the upper floors and you won't see those color-coded any different they yellow along with the rest of the instructional space and just clarify there's kind of a dark grey box you'll see on each floor it's called core that's what we call our building core which were we will have elevators and account rooms and things like that so that'll no that's why our elevators okay yeah we have multiple elevators we have four elevators to teach end in this north part of the building stairs we hope yes this is healthy building and Muslim will not be traveling seven floors every change time between passing time between classes we've organized that north component of building to have the science classrooms and the art classrooms on the upper two floors because they have high air needs and need accident we need to get that air moved up to the roof soon the the floors from the third floor to the fifth floor where the majority of the classrooms are and that's very easy for students to transition between those rules using the stairs we've talked to students about it and and overwhelmingly they said that they'd prefer to use the stairs they just said why would we wait for an elevator let's just run down the stairs to the classroom so it's also important that we make these stairs attractive and safe and welcoming and and to encourage the students to use them so keep an eye on our athletics we're gonna go up another floor just before you why is there nothing on topically performing art space the X there be lower one because they are tall spaces that we acquire and demand enough and the bakbox all preferred tall space oh that's where right okay so on a any more questions probably at this slide okay so the third floor this is so pink and you'll see that the auxilary gym so that the third gym just as we have at Franklin is what you see on the field sites on the west on the east side of the site and you can see a running track so we have a running track around our gym but it's not just a running track the the the capacity of the auxilary gem itself but also the main gym requires four exits there are so many people at an event in those rooms that we need to have four exits out of them and our gyms are not on the ground floor so you can't just spill people out we have to have access to stairs and so we need and you have to have a certain amount of distance between each of those exits as well so we need the the top part of the running of that running track and the bottom part of that running track and the extra piece that makes it a running track is the piece on the West but connects those two pieces so where it seems that for a site that has so few athletic facilities outside to be able to do this this provide a running track inside that's also providing you safe egress from the building makes a lot of sense we can't bring stairs down at the edges because they get in the way of our loading area for example it's just extremely chat and they all do that in the gym they get in the way of the gym so everything has to happen outside of the volume of the gym it's one of those jigsaw puzzles that we have with our constraints light to the north as you'll see that there's nothing over those Performing Arts spaces now on 18th that's the roof to the north we see the continuation of the yellow spaces the instructional spaces these are the classrooms as we move up through the seventh floors to the north but you'll see green denoting media so this is our library or our media space the building that is forming this bridge between the sort of them about that classroom component to the north and the athletics component to the south and and now we just transition through the other plans that show the upper floors which are entirely class rooms and as I mentioned before these transition to science and our classrooms at the top and are very flexible and our teacher spaces are the four spaces are integrated on each of these floors so they're always teachers eyes on the street in a vertical component and flex spaces for the students as a part of the minimum required education specification for students to work on projects and so on so finally two sections cut through the building and you can see that
02h 55m 00s
courtyard occurring and you see the relative Heights of the instructional peat core of the building on the on the top section to the left and you see the athletics or that big gym double gym space stacked over the top of foodservice it's got the really long structure we can't put anything on top of it and the same with the theater you never want to put anything on top of theater we did manage for now happily to get our theater on the ground floor but something had to give and in this situation it was the the gyms have moved up and and finally at the bottom you need to see a section taken in the opposite direction just giving you a sense of the scale of the building so the next slide we'd be moving into the cost information so I just want to so it's kind of concludes talking about the concept design if there were any questions about that we would then move on to cost information he's asking where the culinary program is currently plan to be on the third floor next to the gymnasium which is the auxilary gym okay so so now we're getting into the construction hard cost estimate figures and just to note that this does not include our soft costs which are the additional cost for the project that include our the professional services the owner costs such as permit fees you know furniture equipment and things like that right now we're just really focused on the cost of the construction so the so this slide we've got the the cost for that recommended minimum program which we reviewed earlier in their presentation which is that base minimum requirement of the ED spec which has been adjusted to align with the Lincoln program the estimated cost for that is one hundred and eighty four point nine million of the hard costs and then we have these potential add alternates which just are some additional items that have either been requested or perhaps could be required based on text standards so the first one that our facilities asset management group has requested an elevator stop at the roof so the additional cost of bringing the elevator to the roof is that one hundred and thirty one thousand and that would be to provide better access for maintenance equipment to get to the roof at this point it you know seven storey building we don't have the ability to bring you know a lift to the side of the building and lift things up which we normally do at our other facilities the our engineering team has recommended using the Tanner Creek water source that's below the site as a heat exchange this would be where we would be exchanging some of the heat out of the water to actually heat the building and so this is a first time you know first costs of three hundred thirteen thousand dollars but results in a in a fairly quick payback and long-term operational savings and energy savings but again this is you know this is sort of an ad alternate that we've been considering do you know what the payback period we don't we this is really in the in the concept phase but the engineering team is looking at lifecycle costs for for various options like this so that we could have that information we just don't have it now if it's relatively short that might make sense to throw a little extra cash in it and for a long-term benefit yeah that would be very cool very hopeful yes well it's it's it's an opportunity as far as just from a sustainability standpoint that you know we usually don't have access to a resource like that so the the other add alternate would be to expand the theatres to provide a full flight hour this is based on revised tech standards at the district based on what has been constructed at our other high schools the the current design does not have a full flight hour what that is is just it's a taller space where you're able to pull full scenery up above say during a musical but it's it's an added cost that we don't currently have in the plan and
03h 00m 00s
then the additional program needs that we spoke to previously regarding music practice rooms the art classroom additional CTE shop and the full size of wrestling that's that's captured here in those add alternate costs so - so that so that the hard cost range that we're talking about for the project would be the 184 million point one hundred eighty four point nine million for the for the base minimum program and then if we added these alternates we would get up to one hundred and ninety one point nine so I have no idea what a flight hour I mean I heard the explanation but is that something that could be added later no it's something that would have to be provided at the beginning okay yeah but nobody else has it right no they do yes the completed high schools do have fly talents okay so the well so this is I'm just talking about what is included in this cost basis so you know we've talked about the program the two hundred eighty nine thousand two hundred sixty one square feet that is the gross square footage of the entire proposed program so it was that net usable square feet and then that grossing factor which included all the support and then just talking about as far as the the material finishes the the proposal just is meeting that the PPS design standards and technical standards and nothing beyond that it you know includes within our sustainability goal goals achieving LEED Gold for our PBS standards for a new building as well as meeting the state requirements for using one and a half percent of our construction cost towards some green and energy technology which usually results in a solar photovoltaic array and then the cost basis also includes some of the items that Becca had mentioned before that relate to the central city plan requirements that have been developed over the last year and finalized by the city which are those additional costs which are approximately 4.4 million and then the geotechnical requirements which Becca also talked about the undocumented fill soils that have been placed over the old creek bed we've had just additional geotechnical investigations into the site which have just uncovered deeper fill than we had thought we were looking at around seventy feet but it's around 90 to 95 feet which we verified as well as other costs underneath the field we would have to do what's called a cement stabilization where we'd have to add a cement mixture to the soils under the field to thwart any differential settlement we've actually had a sinkhole at the existing link field because of those soils and conditions Jim um before you move on yes can you talk about this seismic condition what of the building the existing building or the proposed building you know as far as the so resiliency yeah yeah what I won't have that off the architect the so the new building is going to be the existing building very much does not meet current codes and would need a huge amount of investment so the new building is going to be built to current codes and it's going to portion of the building will be developed to be okay category for occupancy so it will be immediately usable after an event and a community resource it's it will be designed to accept hookups immediate hookups for water and for a generator that would be provided so it's it's a the district is committed to doing this with the school's friend has allocated resources for that is it gonna be the gym area yeah yes the whites pan areas the gym the theater the Commons right because the nature of the stronger we can't just isolate one part of the building because it's really all connected so it's more of that lower section yes is that not just large lower sectional good holding yeah even if it it's a good thing have we explored any partnerships with the city or the county for some cost sharing around that
03h 05m 00s
because the county is responsible for providing habitable spaces after the big one have we talked to anybody about any of that yeah that's a great question I know there's been discussion with the county through our security office I have to follow up with exactly what there hasn't been anything that's come forward and said that there's any sort of immediate cost sharing in that but I'll follow up with that okay they they want the resource but there's not been discussion around skin in the game right and I've understood that there may be some federal grant money out there that the district could pursue at a district level for something like that okay so we're kind of getting into the the meat potatoes here about our costs and this just gives us kind of an overview of our cost estimate from where we were last in January 2017 from our due diligence estimate and so that this is just kind of captured up at the top and then with some detail below so we see that in January 2017 the due diligence estimate was one hundred and twenty eight point eight million dollars this was an estimate that was procured by the district the district's own well a private estimator that the district hired for all the bond projects the direction that was given that estimator was to price and the projects just in the current dollars at the time and so that means no escalation was included and also those instructions they're like what's it was that was that the instructions for all the correct yeah all all the due diligence cost estimates so who at the district would have asked for that the CEO at the time directed that but just to be clear this is just at the heart cost so there was cost escalation included but not in the hard cost cost estimators number it was carried separately so then we moved on as we you know brought the project team back on board after the board after the bond was approved and we've developed our program concept for the building and refining the master plan our estimate came back to last March at one hundred and sixty seven point nine million which as you see is a 39 point 1 million increase from January of the year previous and then as we have worked to sort of reconcile that estimate in addition to some direction from from the district which we'll get down to below regarding some of our some of our risk the current cost estimate then is at a one hundred and eighty four point nine million so if we then look keep going down this this chart here then you'll see ok where do we get from the 128 to 167 so that's that's from January of last year to March of this year what we've done is we've in the item a increased markups that is as the escalation that we've then applied to the hard costs so as Dan said that that was you know budgeted elsewhere but it were it's a hard cost item so we've brought that into our heart cost estimate and it also includes an additional year that was added to the schedule because as the board had approved the sequencing of projects there was an additional year for the Lincoln project to be completed the grading and geotechnical considerations item be that some of what we talked about the geotechnical conditions the soil conditions so that's the added cost for the pilings and the cement treatment of the soils then this item sea net to gross adjustment this is something where right now we're looking at a for almost a four and a half million dollar cost which is something that Becca had described about the sort of additional sort of pour and sort of building function space that that we need because of our multiple floors and this is something that we are gonna work hard to try to reduce but at the same time you know as we've talked about we are required to have a certain number of stairs and elevators and restrooms on every floor as opposed to distributing them further in the building so that the building just got a little bit larger in that respect item D is just increase steel costs based on recent market activity item E
03h 10m 00s
increased cost of the the hitting facility for baseball and softball so existing hitting facility is a sort of an open it's really not even a facility is just kind of a a netting and things like that and so that's we had had in our proposal just to do something like that but once we're getting into it talking at athletic directors that they were really want an actual and a building to have that we tell her to engage batting cages yes the other thing that that does though is that it gives us much more flexibility so that we can use that space for other athletic uses on offseason from um baseball and softball item F increased site cost to meet code changes so as we've gotten more into our work and having you know we've been having meetings with city staff planning and code reviews staff regarding their requirements and they've come back with some additional requirements that we didn't initially know about and anticipate one in particular is our stormwater treatment traditionally you were allowed to release a certain amount of storm water into the city drainage systems but they are limiting us on doing that because they're worried about future development downstream in with their limited capacity so we have to store and treat more ground stormwater on-site and so that's a that's added cost and then just as our building has the design has been more refined that IMG additional cost for fire sprinklers that's just additional cost because we have a better idea of what the building is like the initial cost was really kind of more based on a general box but now we know we have some outdoor areas that need some specific type of sprinklers item H that's another sort of thing that another surprise for us PG has come back and said that they were going to require us to have multiple electric service connections to the utility because of those no build zones that we talked about that are in the 16th and 17th Avenue vacated right-of-ways they'd PG does not want to run their electrical service or have us run their electric service through those areas so they're requiring us to have multiple connections to the utilities so that's an added cost so that got us from the 128 to the 167 and then now if we look below there are a few more items that get us from 167 point nine to the eighty four point nine the item M that's the cement treatment of soils that's something related to the geotechnical stuff that we talked about I don't mentioned it up above the cost up above was really related to the piling depths that we originally had at seventy feet and now they're ninety five or deeper so the additional costs of the cement treatment of the soils is 1.3 million and then this item n changes to construction markups related to risk alignment I would just like Dan to speak to that a little bit sure and there's some backup material that we have so that was a discussion we had when we were going through this cost estimate it was at the same time we were going through the updated Madison cost estimate from two separate professional cost estimators and they both took different approaches to some of the markups really the risk assessment or how we're going to manage risk and that's different contingencies that are built in into the cost estimate included like a design contingency which is there for early stages of design the estimator is going to estimate what they can see but the design is not fully formed therefore they know that there's gonna be additional components added to that will cost that they just don't know now I can see now so you add on what is called a design contingency and there's also this like the cmgc contingency these are cmgc projects we will execute a GMP with that contractor they will have a component of risk in there of how much they think they will need to cover their cost to complete the project so the two cost estimators had different percentages and we sat down and had a discussion but what we thought was most prudent considering what we know with our existing projects and what the current market is and we decided to go the more conservative route and go so it's a 10% design contingency which is pretty standard and what we see quite a bit at this time 5% cmgc contingency which is what we see pretty regularly it will be experienced under other projects and there's also a market volatility component which is kind of an interesting piece that we're seeing now in cost estimates where customizers are saying yeah okay I can calculate escalation maybe but because the market
03h 15m 00s
is so volatile or hot if you will it's hard to know exactly how those bids are going to come in so they add an additional component what they call market volatility if those things don't come to fruition then those are opposite costs not spent but that's what those are and it's really just how are we managing our risk at this early stage of design well and we and we saw some of that market volatility with the you know tariffs on steel that added 1.7 million to our costs and that was certainly something that we did not and did not anticipate and then the item oh that last item that is the resiliency the seismic resiliency that we talked about that is the the added costs to upgrade our structure structural systems and some of our utility systems to meet those requirements so it's you know one of the benefits of building a new building it's not a big added cost to have the additional resiliency because we're more or less just making the the new structure stronger so but that wasn't in the original plan no that was not in the packet due diligence that was if it was an alternate and it was it was something that we were we were given direction that during when we picked up design after the bond was passed to to look at the actual cost of what that would be so it was it was not include and then I just wanted to note it was item F on the materials that were in your packet there was an error we were missing a zero so that that pretty significant it was 1.7 million and not a hundred and seventy four thousand so the total the bottom line numbers are all correct it was just that one line item had an error I thought you were gonna say it was only seventeen thousand I wish so Eric to just state what I think is obvious from what you've said you're calculating for forty two and a half million dollars in escalation in in two different spots you're 27.5 mm-hmm and you're 15.1 no sorry to clarify the point simply 5 is the escalation the 15.1 are additional markup so a cmgc contingency for example there's always gonna be a cmgc contingency that's a part of your GMP that you negotiate we have long I'm great right now for example there's there's backup to that number in your in your packet it's the last page of that executive summary so the markup is more we're not doing this in 2017 we're doing this a couple years out is that correct no that's necessarily so for example the the jam the cmgc contingency who's always going to be in there is typically estimated as a percentage so in this in this case we're using 5% because that's what we've seen with our historical data we think that is an accurate legitimate number to estimate at this point in time based upon our current projects the design contingency all projects have design contingency and as the design progresses it gets it goes lower and lower over time so I was referring back to the a plenum a and and that is that more the this isn't 2017 this is later is that correct that is the cost escalation over time okay but just to be clear that total amount that 27.5 was that some of that was included in the Arsenal budget just a nossa here just not in the hard cost well you'll see a number for total project cost later it was the way it was carried so it's really just moving from point A to point B so one way to think about this is we could do this and for the sake of this discussion take out item a all together and then you had it maybe we add to the stock that's because this is just construction costs and so there's an estimate for the escalation here that's typically where you see it previous Direction was to not have it here to carry it elsewhere in the soft house okay so we've been also been asked to come with cost reduction options to consider and as we've you know described the the area program of the building that we're meeting the the base minimum requirement of the ED spec and the capacity design so for us to be able to
03h 20m 00s
cost these are options that could be considered the first one there would be to reduce program which the impact would be to reduce capacity or and/or eliminate academic program we could reduce the technical standards which would mean to you know not meet the PPS design standards and technical requirements for finishes and materials and equipment so that we could have a you know that'd be a an early first cost savings but then we'd have higher maintenance and operational costs in the long term we could to delete the lead requirements to not pursue the lead gold rating for the building which would be a potential savings of just under 1% but then again the lead project allows us to have lower operational costs so the impact would be higher operational costs it's possible that we the district could negotiate with the state and exemption from the one and a half percent construction cost requirement for green energy technology other districts have done that but that would be a district-wide decision not just for this project specifically but we could save about two and a half million dollars but then we wouldn't have the that you know sustainability factor as far as having the solar power to help offset our operating costs another option would be to go to the natural grass field instead of turf so we'd have some savings there but then we'd have some maintenance costs limits on the usage and then also questions of parodied to the other track and field's in the district we could delete the hitting facility but then that would would push all of baseball and softball activities off site we could delete the small practice field which could save roughly a million dollars but again that would force more athletics off site and then we could also decline all the add alternates and additional program items that we had described previously for approximately six to seven million dollars so question just someone out of curiosity if we said either four to five million dollars add in all that stuff where would you put it are you gonna put a 3,000 square-foot woodshop and the visual arts classroom and what is it that kind of sorry back to the drying time it's challenging I think the most likely location for the shop would be next to that two outbuildings so it would be a bigger outbuilding that that actually makes a lot of sense Chris so tonight that it can be more affordable construction it can have its own local mechanical system for heating and cooling and dust control okay so it would be a little bit of a return to I think one of the first options you had which was had extra building yes yes and it was decided after reviewing that I believe that wasn't part of that that process that security is an issue and so the preferred option was to consolidate the building as a single building but I think as you've seen there there is no space without moving something up from that first floor and so I think moving it adding that to the outside it's probably the most likely illusion it's possible we could reduce some of that parking to accommodate that and that program space I'd say having a classroom say the arts classroom I mean that's we can probably then find ways to shoo problem i zoom in I'm possibly a larger wrestling room is all challenging but that big shop space is the real big challenge but we like a challenge we rise to challenge so I'd like to unless you have some concluding comments what I'd like to do is we have a large block of time also at next week's board meeting and so if you have something you'd like to say conclusion this sort of sums all this up you don't have to but what would likely we'll do is come away and survey the board what additional questions people have look at the opportunity to review the materials and then come back with a plan of action yeah I think that's great I mean process wise we're you know we're looking for some feedback from the board and to be able to incorporate any changes that are necessary you are
03h 25m 00s
providing additional information it's necessary necessary and then come back with a master plan for consideration for Google here at the end going to the spreadsheet you provided us I am just a little confused and I'm already getting questions about this column a starts with an original budget cost construction earn 51 million that's different figure than the others that were in the PowerPoint so where that number comes so I'll go ahead and take that one a couple weeks ago the intention was just to provide our we were head forwards just providing the PowerPoint not the other documents I was actually out last week there was some confusion so I did not set up staff very well to get those final documents provided to the boards was actually that's the incorrect document the the total number is about right but as far as the breakout in there that's not the appropriate document oh okay so just Excel yep everything about our days will bring clarifying information and thank you that would be very good corresponding and next time you I guess my last thing is I mean I'm still suffering from sticker shock here and and I still don't understand where the discrepancy happened and how and why and I don't even know if you guys can answer that but that's a big discrepancy yeah like I would like to understand what I will say it's probably a larger conversation overall but when we come back with additional information for the master plan we're going to also provide additional cost and information so when we're talking about these really big numbers it's definitely a challenge to to answer why is that number what it is so we want to give more detailed backup so someone could point a specific line and say okay that number and then that number makes a lot easier to have a conversation and understand as far as the the change of pricing over time that's a whole nother margin and I'm sorry I said the last was last but I lied going back to that spreadsheet Dan and going off of director Moore's comment it would be very good to know that if all of these increases are necessary that the hemorrhaging on our poor bond is going to stop with these and going back to the spreadsheet there are a lot of entries on that spreadsheet that are marked as zero that I do not believe are going to be zero for instance I do not believe that someone is going to knock down the old Lincoln building for nothing I have a sneaking suspicion that they are going to charge us something for that so when we get the number we'd really like it to be a number we can finally reliable absolutely and we will certainly provide additional cost information and what we want to show as all the assumptions and all the data that goes into that number because certainly you know we can't predict the future right now early on the project's the the budget risk is higher and reduces over time so what we can do is show exactly the assumptions that we put in there how we believe we are active attack currently managing that risk and be very transparent and to clarify the the cost of demolition and deconstruction has been was rolled into the the new construction costs so it is actually it's in there but it's just not clarified so we will clarify that great so as a we have the likud master plan on budget to still approve but we also have a larger conversation as a board that has been compounding over the Kellogg Madison other approvals just doesn't have anything to do with you you're just one one piece of the larger equation that we've got to work through and we'll need to do that I think with some clarity and have some sort of time frame and framework so that the Benson community has an expectation of them they'll know what to expect sort of the path forward I mean we know it's good we're going to be very financially constrained but we probably should need to answer that question at least with some substance in the next month so
03h 30m 00s
thank you very much and again we our next board meeting is July 24th and we have I think this is also the largest thank you thank you thank you okay next up per board policy leadership roles are voted on twice annually at this time but first I want to make sure that buddy knows that we have a set of revised resolutions we have resolution number five six eight four and resolution five six eight seven previously they were 100 joined resolution and now there are two separate ones and miss Houston which resolution do we get rid of okay so that's great okay so this time will now consider resolution five six eight for election a board chair person and I'd like to ask director Bailey for a nomination please I am would nominate director more moved by director Bailey and seconded by director cons damn is there any board discussion if not all those in favor say aye aye all those opposed any abstentions the motion carries seven to zero congratulations director Mar now chair more but I'm gonna finish out the meeting we already talked about it congratulations we look forward to your leadership and at this time I'd like to ask for any nominations for the the vice chair this will be resolution five six eight seven director Anthony I'd like to nominate director Esparza Brown for Vice Chair Thank You director Anthony do I have a second second it's been seconded by dr. Bailey is there any discussion if not all those in favor please say aye aye any opposed the motion carries by a 7-0 vote congratulations dr. spieser Brown its director more would you have anything comments you'd like to make or a director Esparza Brown thank you I am just excited I think as I said earlier we're at a point where it feels like so many things are happening and we're really putting together sell a team so it's because a great time continue to continue our work and we were left with having accomplished a lot so I think we have this precedence of we're gonna keep moving ahead and working really hard to continue the pace to make the changes and to get to where we want to be as a district so thank you and I'm I'm looking forward to this coming year pretty much ditto so I want to thank everybody for the for this honor and I will do my best to live up to your your statement of confidence and I'm looking forward to working together we have a lot on our plate I first want to take a moment to recognize Julia people said some things in the beginning and I but I also want to add my thanks I think Julia has done an extraordinary job this last year it was a time of enormous transition lots of things happening at the same time and and in the midst of all of it Julia helped this board in the new district leadership to tackle a really significant body of work I mean at the beginning we we looked at you know a list of things and that only captures the really high level stuff that doesn't even capture all of it and
03h 35m 00s
Julia is sort of the Energizer buddy bunny of BBS and you know inexhaustible energy and and she really has kind of pushed us all I think to do to do a more work than we thought we were capable of and a lot of what we have done over the last year has increased the district's transparency it has improved our ability to uncover and respond to problems we've started to streamline operations and we are about to I think dramatically expand the supports and the opportunities that are available to students and I want to make one special call out I don't think it's an exaggeration to say that without Julia's skills and persistence and endless confidence in the face of daunting odds we would not have recruited a superintendent last summer I I've said this before and I'll say it again I thought that trying to do an off cycle recruitment of a superintendent was doomed I think the word I used was delusional I've been accused of that and and she proved me wrong and I would say not only did we get a superintendent we got superintendent Guerrero who is in my opinion exactly the right person for this district at this moment and I think Julia deserves an enormous amount of credit that and I think that the the fact that we did pull that off against all odds it shows that when we when we come together and align around common goals and shared values we can work minor miracles and I think we're going to have to remember that as we go forward because we're looking at another daunting stretch of some pretty significant changes and I would say looking back over the last year it's been at times tumultuous especially for some school communities and I think we all recognize that we we could have done some things better and I'm confident that we've learned some lessons and we will do better but I guess I also feel compelled to say that I think we all have to recognize that we're talking about transforming a district and that is going to be a tall order it is not going to be easy change is hard but it's necessary because maintaining the status quo is unacceptable we're leaving too many kids behind and we've done it for too long so we need to do better and we are doing better I think we've already seen some big changes in the last year we've got essentially an entirely new executive team we've got not only do we have new people in old positions we have positions we've never had before and and most of them are critically important to fulfill our core mission of educating kids so changes are happening and for the most part they're positive and I think what's been happening over the last year though I think has bit the really positive changes have been mostly invisible to most people we're talking about building organizational infrastructure which is about the least sexy thing I can think of but it's absolutely critical and we're building internal capacity to do really good work that PPS has not had for a generation when that when the big budget cuts came central office was slashed and since then we have been missing critical pieces of organizational structure that are necessary to support all the good work that's happening in classrooms all over this district amazing things are
03h 40m 00s
happening and it's it's been happening pretty much on the backs of all of our employees a lot of them have been kind of left to figure things out they haven't gotten the support from central office that they need and they deserve so it's time that we give them that and and I think we're going to so I am really looking forward to continuing the momentum that we built up this year we've got a pretty ambitious agenda for next year and I'm looking forward to all of us working together on the board together with district leadership and staff and teachers and parents and school communities and and the business community and the larger community and everybody else we can think of to really make this a district that all of our students deserve so that students can not only flourish and blossom while they're in our care but can thrive into it so I don't think we're gonna accomplish it all next year but we're gonna make some progress and I'm looking forward to it it's gonna be an exciting year so thank you again for so when is the team onward congratulations to both of you now into something really mundane the business agenda sorry okay the board will now consider the remainder of the business agenda having already voted on resolution five six eight two through five six eight four miss Houston are there any additional changes to the business agenda to have an emotion the second to adopt a business agenda it's been moved by dr. Esparza Brown and seconded by director Anthony miss Houston is there any public comment it's any board discussion before that I wanted to pull and discuss the legal services contract but I don't feel that's necessary anything else okay all those in favor please indicate by saying aye aye any opposed the business agenda is approved by a 7 to 0 vote next we have last week or last board meeting we had a complaint that was the level 3 that came to the board and we upheld the superintendent's decision in that case and we decided as a board that's going forward we were going to have at least a brief summary of what the complaint was and any relevant district-wide issues so although we've already voted on the complaints I'd like to ask director Bailey for some comments so I don't know that we decided that this is so basically what happened we heard two complaints at a last meet meeting one we discussed pretty thoroughly and the other there was zero discussion we just voted with and no explanation of our vote or the issues involved and I got a text from the complaint who said what the heck that's really disrespectful and I agreed with him and I apologized to him and I'm apologizing publicly now I think we did that person wrong we do anybody wrong who brings a complaint to us that we don't demonstrate that we treated thoughtfully and respectfully so what I you know we've talked earlier about you know we're rebuilding systems here and protocols and I am going to propose that our protocol as a board be that any time a complaint comes to us that one of us volunteers to go through the issues and that when we vote we have an explanation for how our on it so I as kind of a makeup to going forward I've volunteered to kind of go through the complaint because one things one of the things is when there is a complaint whether we uphold it or not there's usually more than a few nuggets of truth in there so I'm going to go
03h 45m 00s
through and and again when we're discussing a complaint we also need to be cognizant that there may be some confidential confidential issues involved and so we're not going to go there but there are some other issues I'd like to to review in this complaint that I think are echo a lot of my experience as a parent advocate going back a long time Scott I just want to interject before you get into the details of this particular complaint appreciate what you said and that when we look back at our complaint policy I mean one of the things that we declared was really important was being able to use our complaint process to identify systemic problems not just resolve individual concerns and so procedure identifying here really helps us to do that and there may be cases where the merits of the particular complaint you know fall down on one side but as you said it doesn't invalidate all the other concerns that were raised and that's sort of a gift to us when somebody brings that forward that so that we can move it and say okay this is how we're gonna adjust these so thank you yeah I agreed so a couple of things one the one thing is so there was an original complaint there was a response from district staff and more discussion and kind of a back and forth and more issues emerged out of that and according to our current policy if if related issues crop up apparently that's a new complaint and so it doesn't have to be addressed and that just seems cumbersome to me and it seems like if there's you know somebody starts the ball rolling and there's more discussion and more related issues come out that we should treat it as one going forward it might be extending the period we have to deal with it but it's like okay so now do we have to start a whole new process and part of the response was while you're bringing up a new issue we don't have to respond to it because it's a new thing not part of the current complaint and that I think we need to look at that as as a meta issue so excuse me so Scott are we talking about a specific complaint now are we talking about governance around compliance so I'm transitioning into talking about this specific complaint okay so in this specific complaint and it may happen with others as well I don't know but could very well be that there was a complaint there was a response from staff and that the complainant kind of dug deeper around these issues and you know but wait there was also this and because that was a could be treated as a new item it's like we G do we have to start this process all over again it doesn't make sense to me and if I were on the outside being driving the complaint I'd feel like this is really bureaucratic so I just want to throw that out there is something for us to think about in the process you want to just talk are you what I'd like have people sure I reason but it might be because the the timelines and so we likely if they introduced a new topic and we still are bound by the timelines that may be why the responses you have to start over so it may be that you would they would have to jointly agree to a new timeline yeah but let's find a way to do you deal with this in a coherent manner or not in a bureaucratic matter is what in school well well my perspective because I think I know what you complain you're talking about is if the staff has already gone through an exhaustive process to investigate the first complaint and then in the in the process where you can appeal the complaint new issues come up it seems like it's not bureaucratic it's a new complaint because you're asking the district to take on a whole set of new issues which is what I think happened if I'm thinking correctly the complaint that you're talking about ok so I want to be careful not only the timing but I want to be careful about not having the staff continue to have to enhancer revolving issues as it goes through the appeal I got an angry text from this person too and I thought it was pretty unfair we had a lot of material to look through and I'm assuming that each of us who
03h 50m 00s
voted in favor of the superintendent look through that extensive amount of material and decided to uphold the superintendent's decision I guess the question I have is the purpose of this discussion to make every complaint like that a detailed public discussion and a forum in front of the board or is the purpose for us to as board members analyze the information we've been given and make a decision because that's two very different things okay so so if I can add because I do appreciate director Rosen's points here if if if a complaint has been looked at on sort of the merit of the issue that's been brought up and that gets appealed and it goes to a level two and a designee of mine look takes a second look at it and now appealed further to a level three with the recommendation but the new information emerges is it the board's intent to reopen the issue and look at it an information staff didn't have to begin with so if there's substantially different new information or evidence well then that might change sort of our perspective because it might be information we didn't have at level one so it's it's important to sort of I think that's the purpose of maintaining some integrity - based on what you shared with us this is sort of the recommendation we could arrive at but if you had something else to share then you know it's good to have that the first time but I think at what point has become you know not that it's an unrelated new complaint but it's just new information we didn't have to begin with well anyways some food for thought there so concerned number one brought up was the complainant organized some parents at their child's school to look at the quality of the education that school and to be part of a collaborative process apparently the school had no site council which is an issue I started working on back in 2001 because we didn't have any site council training many schools didn't have a site Council or had one that was a rubber-stamp etc etc and here we are 17 years later and were basically in the same boat so there's this is a missed opportunity for collaborative school level planning to improve the education where our children and were there the related issue that popped up in the back-and-forth was the school budgets warrants which I believe are supposed to be a approved by the site Council for some reason I don't know whether that makes any sense at all but that's where the way the rules are weren't published weren't transparent so that was germane to the topic that came up secondarily so that that's a big issue and the the process they went through from a sort of a parent ground-up group into it just into kind of being co-opted into being a passed team which is part of a district initiative I don't even know what a pass team is maybe some of you do I think that if I were a parent in in their shoes I'd feel screwed with that I started something it kind of got co-opted and then oh we're gonna deal with this issue and I cite counsel that we haven't had before Wow what what just happened here to to my engagement

Event 2: Regular Meeting of the Board of Education - July 17, 2018 Part 2

00h 00m 00s
is if the staff has already gone through an exhaustive process to investigate the first complaint and then in the in the process where you can appeal the complaint new issues come up it seems like it's not bureaucratic it's a new complaint because you're asking the district to take on a whole set of new issues which is what I think happened if I'm thinking correctly the complaint that you're talking about okay so I want to be careful not only the timing but I want to be careful about not having the staff continue to have to answer revolving issues as it goes through the appeal I got an angry text from this person too and I thought it was pretty unfair we had a lot of material to look through and I'm assuming that each of us who voted in favor of the superintendent look through that extensive amount of material and decided to uphold the superintendent's decision I guess the question I have is the purpose of this discussion to make every complaint like that a detailed public discussion and a forum in front of the board or is the purposed for us to as board members analyze the information we've been given and make a decision because that's two very different things okay so so if I can add because I do appreciate director Rosen's points here if if if a complaint has been looked at on sort of the merit of the issue that's been brought up and that gets appealed and it goes to a level two and a designee of mine look takes a second look at it and now appealed further to a level three with the recommendation but the new information emerges is it the board's intent to reopen the issue and look at it an information staff didn't have to begin with so if there's substantially different new information or evidence well then that might change sort of our perspective because it might be information we didn't have at level one so it's important to sort of I think that's the purpose of maintaining some integrity - based on what you shared with us this is sort of the recommendation we could arrive at but if you had something else to share then you know it's good to have that the first time but I think at what point has become you know not that it's an unrelated new complaint but it's just new information we didn't have to begin with well anyways some food for thought there so concerned number one brought up was the complaint and organized some parents at their child's school to look at the quality of the education at school and to be part of a collaborative process apparently the school had no site Council which is an issue I started working on back in 2001 because we didn't have any site council training many schools didn't have a site Council or had one that was a rubber-stamp etc etc and here we are seventeen years later and were basically in the same boat so there's this is a missed opportunity for collaborative school level planning to improve the education where our children and were there the related issue that popped up in the back-and-forth was the school budgets warrants which I believe are supposed to be a approved by the site Council for some reason I don't know whether that makes any sense at all but that's where the way the rules are weren't published weren't transparent so that was germane to the topic that came up secondarily so that that's a big issue and the the process they went through from a sort of a parent ground-up group into it just into kind of being co-opted into being a past team which is part of a district initiative I don't even know what a past team is maybe some of you do I think that if I were a parent in in their shoes I'd feel screwed with that I started something it kind of got co-opted and then oh we're
00h 05m 00s
gonna deal with this issue and I cite counsel that we haven't had before Wow what what just happened here to to my engagement the engagement of other parents and again site councils are supposed to be composed of elected parent representatives elected certified staff elected classified staff and the principal are their designee with the option of community members as well how many schools actually have elections yeah so there's a whole host of issues there that are near and dear to my heart and really important and valid to how we work as a district that I'm very glad that were brought up a second concern has to do with a racial equity policy and whether our curriculum is up to snuff in terms of being multicultural we all know it isn't yeah we're working on it but we've got a long ways to go still yep a related concern to that as the engagement of parents and community members in the development of curriculum and it's state law that the public should be involved in when new curriculum materials are adopted the district wasn't doing that 10 years ago I got involved in Dakota and you know brought it to the board embarrassed people in public and negotiated a process which worked for about three years I'm again this is another opportunity to engage stakeholders in the process and then we stopped doing curriculum adoption because we ran out of money in the in 2008 and everything got forgotten no systems be nice to see again a concerted effort if we're doing a social studies curriculum to bring in you know faculty from the universities to bring in a world affairs council or you know nonprofits groups and to engage them in our process a third concern was the lack of rigor and low expectations in curriculum yeah and again dr. Valentino is leading an effort here to just begin to build that system but you know spot on and seeing that at your child's school is incredibly frustrating and painful and and all sorts of other things so I'll stop there but because it's we're over time but again doesn't have to be long but I think a salient discussion of the issues raised by a complaint this could good for everybody and respectful to the community Thanks so I just I just want to understand from a process point when a complaint like this comes up this is the kind of discussion we would have before we vote or is the purpose to have staff available so that we can ask them questions I mean see yeah I just I still don't understand so maybe so when I look back about the sort of just how things happened at the meeting I think that a couple things could have been done differently maybe it could have been a very short summary of the three issues that got raised those lack of sites council curriculum materials and but more of a list and to acknowledge that we all have had the material for two weeks and we've read it and what the components are that were supplied to us which we didn't which that wasn't communicated but I certainly read through is a pretty lengthy packet so to me it's just the manifestation of publicly acknowledging that we've reviewed the material and here's what the issues are but not I think we need to be really careful just unless we want you guys want to break all the records of that I had with the seven or eight hour meetings that the issue is you know some of these are an individual making a complaint and staff is already and and I think in this case they did spend a fair amount of time addressing issue in a legitimate way issues that were raised and I think we just need to be careful that if I'm looking at the amount of time of the board has to
00h 10m 00s
deliberate and if it's going to be we're gonna be talking about you know 200 million dollar bond project that's gonna impact you know 1700 students I'd be much more likely to want to spend time on that than an individual's complaint that we've already all read the material but I do I do think we can in a in a way that's more visible be respectful of the complaint that's before that before us and acknowledge it because I think you know we I feel like I respected the complainant by reading through the materials and if I had I guess if I disagreed with the superintendent I would have asked a question I so I think that's always within the realm but if we're going to be and if it's well thought out I would recommend that we summarize it and indicate that respect that we've considered the materials and then vote but I can't see that where you can't we have a long discussion about every complaint because otherwise we're gonna I mean we'd have to reprioritize how we're gonna spend our time which which made which I guess we could talk about as the retreat we want to do that but it would be a significant change any other comments by it just it sort of to piggyback on what Amy said um you know I think a lot of these complaints do have a nugget of systemic issues that that we probably ought to at least acknowledge and and do something about I mean I I do think it's one of the things we talked about when we were doing the complaint policy was using complaints as as a mechanism to identify systemic issues that are problematic maybe that could just be a component of every staff report before the summary at the end which is that aside from the issues of this individual cases is raised XY and Z that merits attention this is who's on point to look into that or whatever that it becomes part of the boilerplate of the staff response yeah that'd be a pretty easy thing to do I think I guess I I should probably make a similar statement around staff at each of the level at which we examine the issue go about it in a thoughtful due diligence manner and so we are making a note of when issues or questions are raised so just to use the example of school governance it raises for us the importance of stressing that expectation for every single school in our school district that there is a governing body at the site level that our principals should ensure that elections are held and the voices are representative and that that is the place where folks can bring up those kinds of issues at the site level and if that's not functioning and frankly we need we need a family engagement plan where that's specific support and technical assistance we can provide to sites but it's highlighted for us that's not an area of strength for us I imagine there's a lot of schools with very strong governing bodies but I probably would venture to say that's not the case at a hundred percent of them and so you know it is true that you know kinds of complaints do raise these kinds of issues and we are making a note of them and the beginning of every school year is another opportunity to affirm maybe what hasn't been a big area of focus that we do need to make an area of priority but but I think the the point superintendent is I mean when you look at like the staff report for this complaint this evening it's incredibly thorough it took an incredible amount of time but I think what we're talking about is not surprising that yes staff is attending to the broader issues in the context of of analyzing these complaints we need that one extra step back to us because we'll continue to hear from the both the aggrieved individual and the community about how are things gonna be better moving forward so just that that little extra step of how are we going about system change on this issue in particular and all board members when they read the complaints are can you know look for trends as well so on us on us as well I just want to encourage our broader school communities that the complaint process doesn't have to be the only route by which we go about continuous improvement that's the first paragraph couple paragraphs to the formal complaint policy that we like to have things solved that's the kind of the last resort all right Thank You director Bailey for raising that issue and just like with any other thing that we try new sometimes it takes a little while to
00h 15m 00s
get getting a groove on what what what works so you can see how we go so board committees conference reports I've not met since our last meeting other Business Committee referrals just a reminder to the board I was like really so just a reminder to the board that we have two executive sessions after this so with that the next regular meeting of the board is July 24th and the meeting is adjourned [Music]

Sources

PPS Board of Education, Archive 2018-2019, https://www.pps.net/Page/14001 (accessed: 2022-03-24T00:57:50.174924Z)
PPS Communications, "Board of Education" (YouTube playlist), https://www.youtube.com/playlist?list=PL8CC942A46270A16E (accessed: 2023-10-10T04:10:04.879786Z)

2018-07-17 PPS School Board Regular Meeting

Documents / Media

Notices/Agendas

Materials

Minutes

Transcripts

Event 1: Regular Meeting of the Board of Education - July 17, 2018 1 of 2

Event 2: Regular Meeting of the Board of Education - July 17, 2018 Part 2

Sources