2018-06-26 PPS School Board Regular Meeting

District	Portland Public Schools
Date	2018-06-26
Time	missing
Venue	missing
Meeting Type	regular
Directors Present	missing

Documents / Media

Transcripts

Event 1: Regular Meeting of the Board of Education - June 26, 2018

00h 00m 00s
this regular meeting of the Board of Education for June 26 2018 is called to order welcome to everyone present and our TV viewers is clearly a summer board meeting for tonight's meeting any item that will be voted on this evening has been posted as required by state law the meeting is being televised live and will be replayed throughout the next two weeks please check the board website for replay times this meeting is also being streamed live on our PBS TV Services website as a reminder we now have our PBS Ombudsman Judy Martin attending all regular board meetings especially specifically Judy will be here where's Judy she here there she is we're here to listen to public comment and if appropriate provide additional support to families who need or want it Judy can be reached at five oh three nine one six thirty forty-five and at Ombudsman at PBS net we also have interpreters here this evening and I'd like to ask them to come forward this time introduce themselves in a language they will be interpreting and form the audience where they'll be located when I start this memo Lucia Cabrera's soil interpreting espanol Seema necesitan voice our center circle entrada gracias [Music] with them how could you say we don't agree into cuvee come on come on music adjust the potato cheese probably a mocha vampa market the property spasiba thank you so before we begin our agenda items we're going to have a slight change in our practice tonight I'm going to ask board members if there's any items on the business agenda that they have questions on this does not include those in develop individual action items listed on tonight's agenda but I'd like board members to flag any questions they may any resolutions they may have questions about or things in the business agenda because otherwise we will allow let staff know that they don't need to stay but if we have questions we'll ask staffs to stay to the business agenda so board members any items in the business agenda not yet okay so I guess all staff who have Ivan was a business agenda all clear so we also pardon oh you're asking to leave so I'd like to provide an overview of the business that the board will be conducting tonight we will begin with a goodbye to our student representative Moses Tran very sad evening for all of us will hold a ratification vote on the p80 substitute teachers contract we'll have a report from our superintendent hold student and public comment consider two policy first readings hold the second reading and a vote on the Wellness Policy adopt the 2018 budget consider two appeals discuss the board summer camp calendar in addition I want to note for board members and the public that we have two additional resolutions we're going to consider tonight one of them I believe miss Hewson is resolution 56 80 going to be in the business agenda or is it going to be a free-standing vote okay so I'm going to pass out now the this resolution just so everybody has it for later it is part of the package of the Head Start policy resolutions that we need to consider and adopted so that's another item in addition I want to thank director of Arthur Brown for bringing resolution number five six seven nine which we will consider shortly so we have two additional items for consideration so with that we're gonna start out tonight by saying goodbye to our student representative Moses Tran and I'd say thank you to Moses for really injecting student voice into our discussions and for agreeing to tackle the revisions to the student representative policy holding the first annual student rep
00h 05m 00s
summit and coming up with some ideas to going forward I think bring more student voice into the process so thank you and I'm gonna ask this director Const M - on behalf of the board to also say some goodbyes so I just want to recognize first all of the incredible time and hard work that you have put into this this has been a year of particularly intensive board activities more meetings longer meetings really trying to set a new tone and get started on a lot of different work strands under the new superintendent and you have been there every step of the way really actively and intelligently engaged and always bringing forward the student voice and asking the best questions and what I particularly appreciate is that you wanted to address the structural problems that you recognized at the district in terms of students not being at the center of our decision-making process and this is a value that superintendent Guerrero also brought with him from his experience in San Francisco and from having some different ways of doing things in different ways of integrating students into policy making and decision-making so I think the two of you together have gotten a start on crafting something that will really be meaningful for students moving forward because this is not a this should not be a token role it should really be an opportunity for students to guide the work of the rest of us here so I you have done that with great integrity and intelligence and I for one am going to miss you we have something for you on behalf of our whole board as you set off on your very exciting future as a student at Berlin State University well thank you Anna well I first I really want to thank the student body of Portland Public Schools for allowing me to serve them as their student representative because without them well I would be out of a job kind of so and that just that our students continue to demonstrate and grow to be amazing leaders not just from our high school students but all the way down from pre-k and I really got to see that while I was volunteering at Rosalee Heights and just see the students be so excited and ask me questions like Oh like do you want to become a teacher someday and I'm like yes like I want to be a teacher someday or you know like and I'm just sharing like their dreams and what they want to become someday and you know the sky is really not the limit for them so just to see that that inspiration is instilled in our students all the way to pre-k and then just that it's the responsibility of the district student council to continue just creating spaces for our student leaders to grow and build upon each other each other because it's so unique to be a student and be a leader and be active in these conversations because you sometimes you are just the only one in the room who is a student and it you know that we have to find in each other and build upon each other and support each other and do the work that we just do that we do because it's not just doing the hard work but the work that needs to be done and I really believe that Nick and his team will continue doing that work and I just hope that during my term and that they count this year's council is that we laid that foundation for our future student leaders to build upon and grow and flourish in our district and I'm hopeful that student voice will continue to flourish in our district and it'll they'll be the first to be called on first to be heard and first always first on our agenda so I'm just super thankful to have the opportunity to sit in this position and then finally I would like to thank my family in my mentor and my grandma because without them this this would have never been a part of my high school career and I'm just thankful to have them I work with Future teacher's you need to come see me at Portland State the other piece that I would like to share with you is please I invite you to look for those leadership opportunities at the University at PSU because we need leaders like you and I've always been so impressed with your leadership here and your insight so please continue to share that in your in your new educational endeavors look forward to seeing you there so Moses what do we do whenever we recognize somebody you got to stand up and have a
00h 10m 00s
picture with the board [Laughter] [Applause] so Moses she also needs some new gear so got a PSU jacket for you and I did avoid the Viking mascot cuz not knowing how long that's gonna last so here you go time to treat in your pil gear and there benson gear for some PSU gear Thank You Moses so much for representing the student body here at Portland Public Schools and representing them through your voice thank you and we'll try and have this meeting done before midnight I'm just kidding it's supposed to be done way before we know you don't have any homework tomorrow in that spirit back to the contracts first student is on there for a vote and we okay it and that's that's an extension for two years seems like we should have some discussion on that for student discussion FAO pretty extensively the other day if you want to pull it we can share yeah yes that would be helpful okay so hopefully the transportation persons okay next on the agenda I'd like to call on a director Esparza Brown for resolution for this evening so I propose a resolution tonight that the wording was adapted from the Council of great city schools around kind of the politics of families and children that we've all you know seeing the heart-wrenching stories of what's happening across the nation so the recitals are the family in all its many in desperate forms are the bedrock of society and the foundation on which our educational system is built as educators we see firsthand the power of families in ensuring that children are well cared for and have the opportunity to learn and grow when families are fractured dysfunctional or absent our schools often serve as surrogate parents a role that while necessary is a weak substitute for the real thing that is why we work so hard to engage families we know that nothing takes the place of this central ballast in a child's life families of all kinds are critical to the well-being of children and their intellectual social and personal development and they are sacrosanct sacrosanct to our civilization or so we thought now we are witness to a national policy where families are little more than political fodder and children are so much partisan leverage the evidence of psychological physiological academic and emotional damage to children who are separated their parents a real and long-standing whatever one thinks needs to be done about our borders nothing justifies the separation of children for any for any period from their parents and caregivers for such reasons therefore be it resolved that the Board of Education condemns any policy that separates children from their families or caregivers and hereby directs the superintendent to investigate oh this wasn't the final version actually okay so do two so what I so we moved to how
00h 15m 00s
do we change it I'd ask General Council would I would continue to read it as is and I couldn't move to amend okay therefore be it resolved as the Board of Education condemned is any policy that separates children from their families or caregivers and hereby directs of superintendent to investigate whether we currently contract with agencies involved with separate housing children and youth who have been removed from the care of their families and to report any findings that indicate as such there was a change would you like to clarify I think she let's start with the base and then she can move to amend the resolution that may be a little overkill honestly if you it's your resolution so I don't know was this posted that's really the standard practice okay let me let me back it up to make it easy it's your resolution it hasn't been posted so why don't you articulate where the changes are so the changes are in recital II after the first sentence we've included some children separated from their families under this policy are reported to be housed in Portland the evidence of psychological physiological academic and emotional damage to children who are separated from their parents is real and long-standing okay so that's the addition then was the inclusion of acknowledging that we have some of the children and agencies here in Portland which were little changed yes otherwise this is what we brought forward from councils yes as I said the source it's adapter from the Council of great city schools but the resolution then let me read you the full resolution because there was a change in that as well therefore be it resolved that the Board of Education condemns any policy that separates children from their families or caregivers and hereby directs the superintendent to investigate whether the district currently contracts with agencies involved with separating or housing children and youth who have been removed by ice from the care of their families or are illegally sharing confidential and/or sensitive child and family information with ice and to report back any findings Thank You director Esparza Brown do have a motion second it's been moved by director right Anthony and seconded by director Cranston any discussion in the spirit of clarifying Akron isms secondly I want to point out the first Clause is well while the rest of the resolution is pretty specific to ice the first clause is pretty broad and included can include all sorts of incarceration just the first and which I'm fine with any policy that separates children from their families our caregivers we have high rates of incarceration for people of color especially men of color in this country that's basically a policy call it what you like but it's so I'm just using it no I'm not suggesting change I'm just pointing out that no I'm that that's a feature not about sort of along the same lines so does the does the new resolution read the first sentence any policy that separates children from their families or caregivers by ice is that that is in the amendment you read okay so therefore we were specific I'm also not really happy about incarcerated families
00h 20m 00s
what just as far as a brown I want to thank you for bringing this forward I think it reflects the values of our school district and I think the direction to the superintendent which I'm sure he's really willing to do it is the right approach for for us to take all right with that all those in favor please say aye aye any opposed student representative Tran aye the motion passes on a seven to zero vote with student representative Tran voting aye thank you again director espresso brown for bringing that forward look forward hearing from the superintendent I'm sorry I would still like to pull another generating all sorts of interest in the business in chat but nobody needs to stay other than the superintendent that would be fifty six seventy five regarding our calendar for board meetings I think we have a separate agenda item oh yeah we do well okay but we're still if we don't pull it then we're approving this before we have the discussion as a separate agenda item so why don't we just pull it and then we can vote on it when we address it as an agenda item we're not voting till the yet got it right all right so we're just got it got it got it we'll get it all down change is hard all right now I'd like to invite Laird Cusack the director of Labor Relations to introduce the next agenda item we're happy to have reached common ground with our partners with the Portland Association of teachers and look forward to the presentation and the impending ratification another contract thank you layered Cusack senior director of employee and labor relations before you today is a resolution to approve a three-year contract with the Portland Association a teachers substitute unit that contract expired in June of 2016 we spent an extensive amount of time bargaining about it and it was delayed because we focused as as above the Union and the district on the regular dat contract for a number of months the wages in that in this contract are tracked the same as the regular p80 contract is 3% in 2016 2.75 percent in 17 and 2.25 percent in July of 2018 it's because the the rates for substitutes is directly related to the pay scale for teachers in this contract we the medical benefits remained unchanged though this group also is participating in the trust so we also were paying a lower rate this year because of the the reserves being used we have expanded the educational sick leave law to this group of employees based on a ruling that we received from herb the Employee Relations Board so they will accrue accrue sick leave in the and the amount that other educational employees do but because they have a inconsistent schedule they will accrue it based on when they work or when they're being paid so they'll accrue 17 point well one day for every 17 point 7 days the other change that we made that was good for the district is we there's a requirement that they work more the substitutes work more to remain on our lists because we sometimes have a hard time filling all of our vacancies that we have we wanted to encourage substitutes to work more time maybe you could clarify what that what that means we're making the work 15 hours a day days a number number we increase the number of days in a given year that we have two separate lists and we set the the number of days that you had to work during the course of a year to remain on those lists to a higher number than it was previously I could look it up but it's in both of them we moved it up so that we could get more days of work from the substitutes on the list so likewise guarantee more days of work that's a two-way street there's no guarantee
00h 25m 00s
under the contract though there's we have we do not have a problem with people getting work from those lists it was the reverse that some days we were not filling all of our slots and so we wanted to have more days of work from the from the employees on the lists so that's just not the highlights of the contract we had some other changes but none of them a huge substance and you know it we finally it was we're now down to one contract left open yes thank you for your work board members are there any questions questions now we can get into discussion in a moment after we have a motion but any any questions for mr. Cusick not can I have a motion spen moved by director as far as a brown seconded by director anthony is there any discussion is there anything in the contract that improves our ability to deepen our substitute pool not not specifically we do have a provision that would in fact give incentives associated with we could provide incentives for working in certain schools we are providing more training to to the substitute teachers and we can also identify training for specific groups of teachers if substitute teachers if we want to improve their skills in terms of the recruiting there wasn't anything specific to that thank you questions or discussions I just want to thank you and the team this we started the school year with all of our contracts open and it's good to see the last the last board meeting of the of the year we are completing another one so I'm gonna call for a vote and then mr. Burke II if you'd like to make a few comments after the votes we would welcome that so the ratification resolution has been moved and seconded all those in favor please say aye aye aye all those opposed does so the motion passes on a 7-0 vote congratulations to the PPS team and to the Association teachers mr. Burke II so the other half of the team it's a new sign of management labor partnership so thank you very much everyone I John Burke II Portland Association of teachers I'm one of the professional staff assigned by the Oregon Education Association to work with the p80 it was a long bargain the substitute contract is not always that long but it was a really productive bargain and Thank You Larry for your comments we agree with the things that you said 100% I sort of thought about it in three basics sort of general categories when it changes in the contract there were basic fairness for example we've totally revamped and made clear and stronger the discipline language so that the district and the members were able to understand what they were facing at different times we did very sensible things like change things such as access to members and also membership just basic working elements of the contract like processing membership we had some common-sense things like for example giving people a chance to have additional training as laird pointed out that gave them that strengthens the substitute skills and serves the students better and provides a better workforce for VPS generally speaking it was a positive experience for everyone involved in spite of the length of time and the number of meetings and the I'm happy to report that as your vote was the p80 substitute teachers that and its membership overwhelmingly voted YES on this also yeah great we actually get a little time off everybody really appreciate both of your the team's works to bring this to us tonight and I think we're all delighted to have ratified it
00h 30m 00s
unanimously this contract but till 2019 yes I said a little time all right thank you very much sure thank you this time I'd like to ask superintendent Guerrero so at the end of the year or into the school year wrap up well good evening Board of Education directors and public and staff let me start off with the first topic new hires I'm excited to announce two critically important additions to the leadership team it's my pleasure to announce that we have hired Clair Hertz as a deputy superintendent for business and operations and dr. Craig Cuellar as our new chief of schools I'm sharing with with our board related press release related to these individuals and their new roles we really are fortunate to have educational leaders of this caliber joining our team Clair Hertz comes to us from the Beaverton School District she served in a number of roles most recently as their esteemed chief financial officer she brings locally and nationally recognized abilities to establish systems and best practices that support improved student outcomes Craig Cuellar comes to us from the Baltimore County Public Schools where he was community superintendent for the nation's 25th largest district and directed central office personnel and a cohort of principals I believe these two hires along with the other strong group of leaders they'll be joining that we've brought on board recently give us the kind of horsepower we need to bring transformational change to PPS and I still look forward to sharing some additional leadership announcements in the coming weeks visioning the vision for our future this morning I spoke to all of our central office personnel who gathered here to preview our plans for launching a community why'd process to imagine a new vision for for public education and PPS here in Portland and we have begun this week by starting this initial phase of a comprehensive initiative to define our North Star which will guide and align our plans and priorities as a broader school community so if you imagine the kindergarten class that began school last fall and they're graduating from high school in 2030 think about what kind of world they will be walking into how might we as a public school system prepare them to succeed and thrive in that world so the board and I look forward to engaging the broader PBS community to think about how we might orient and reimagine our public school system to better prepare all of our students for those demands and opportunities of the future we'll be communicating regularly on the progress of this important initiative it'll proceed for a few months I know that we are looking for input from all corners of the city in this process and certainly our board members will be hoping to to host a forum in each of their zones as we embark on this visioning process so stay tuned for more information on our visioning process which which was a key priority and we've reserved resources to be able to engage in that process cos'è I spent a few days last week with other members of my leadership team along with other school leaders at the Confederation of school administrators annual summer conference these kinds of events always serve a few purposes one directed to learn from recognized subject matter experts on some really relevant topics the Chancellor to network and share some best practices with other educational leaders in this state and a chance to spend some time off campus with colleagues to discuss some of our work and problem-solve our next steps as we think about the coming school year I want to highlight one of the more enriching sessions that we had as a team we got a chance to spend a day-long seminar which coincidentally was provided by a former Harvard professor dr. Richard Elmore that was focused on the need for school districts to really work hard at developing a coherent set of strategies that are going to positively impact student outcomes all students outcomes as part of their work and so it seemed particularly relevant because as we head into our visioning and our strategic planning efforts this was a very timely discussion for us and I'll confess these conferences are a good place for professional learning but they're also a good place to seek out and recruit
00h 35m 00s
future talent so I believe we made some some progress on that front as well the budget tonight's main event is the Board of Education final approval hopefully of the 2018-19 district budget we've had the opportunity over the last number of weeks months to share information about our priorities what level of investment we believe can help us to begin to address numerous key areas of focus where we believe we need to continue growing and improving as a school system I do want to reiterate that developing a school district budget happens a bit under duress given the inadequate funding of public ed we've we've done our best to prioritize many important areas I continue to advocate for increased levels of funding for public education in Oregon as compared to current levels of funding you know some I might say that a good target would be somewhere around the ten billion range for k-12 it would make for a catchy bumper sticker ten B for k-12 but staff is prepared again this evening to answer any remaining questions that the board may have before it does take its final vote and for the public's information the board and senior staff spent the hour before this regular board meeting meeting with the tax supervising and Conservation Commission better known as the T SCC we had an opportunity to answer their questions and I'm very pleased to report that our budget was certified by the T SDC earlier this evening we're hoping that that approval trend continues this evening and then lastly and and lastly I want to acknowledge that we've been receiving questions and concerns from members of the broader community about our contractual relationship with a particular child services provider based on news reports that some children who have been separated from their parents at the border are being housed there perhaps where we're gathering facts at this point to determine what if any services this particular service provider or any others for that matter may be providing to children on behalf of federal immigration agencies well we can say as educators and child development experts and I think any parent can understand this is that separating children from their parents traumatizes families and causes long-term emotional damage and injury to our children I want to commend director Esparza Braun for bringing forth in the board supporting the resolution this evening I think it affirms our organizational values so I stand by a superintendent and certainly will continue investigating and looking to any instances that may not be consistent with that and reporting out to the Board of Education as we learn more details thank you thank you so at this point we're going to move to student and public comment before we begin the public comment period I'd like to review our guidelines the board thanks the community for taking the time to attend and meeting and providing our comments to the board we value public input as it informs our work and we look forward to hearing reflections concerns and thoughts board members the superintendent will not respond to comments or questions during public comment but our board office will follow up on board related issues raised during public testimony guidelines for public input emphasize respect and consideration of others complaints about individuals employees should be directed at the superintendent's office as personnel matter and if you have any additional materials or items or you don't get quite through all your testimony in the 30 minutes if you provide them to miss Hewson she will get them to the superintendent and board members to distribute presenter swap a total of three minutes to share your comments begin by stating your name and spelling your last name for the during the first two minutes your testimony a green light will appear when you have one minute remaining a yellow light will go on and when your time is up the red light will go on and a buzzer will sound we respectfully ask that you conclude your comments at a time we appreciate your input and thank everyone for their cooperation in advance miss Hewson do we have any students signed up first all right the the adult good evening my name is Alberto Chavez aye
00h 40m 00s
one of the persons with I work here in the maintenance department I just have a few questions that most of the people in maintenance wants to ask to you guys it has been rumors about that you're going to be getting rid of the maintenance department that you believe that you can save money by getting rid of us the first question is with the 2012 bond that the taxpayers approve you promised the taxpayers that you were going to have enough money to hire new people in the maintenance department and being able to keep up with the maintenance department at this time we haven't seen no hire no new hires and you are calling personnel for the maintenance department we would like to know where that money went and II that money's come is going to be coming back that's my first question the second question that we have the maintenance of our tank and the plumbing roofing electrical and fire safety issues with your good conscience can you just justify you are going to be making any more cuts in the in the maintenance department right now we are not able to maintain the schools I don't know what else is people telling you but right now we're just a reactive team we're no maintenance team and the last question that I have is today to the president of the board when you were here before you were one of the persons who bothered to get rid of the custodians and most of the maintenance department do you consider that the maintenance department is in a better shape or worse place than when you left it when you decide to cut many jobs that decision caused you a lawsuit and a lot of money to the district from the custodian Department I would like to know if this decision that you're planning on doing for the maintenance department is going to cause the taxpayers and the school district the same amount of money thank you thank you for your comments and questions [Applause] respond back to these employees on the discussion that we have during our budget discussion as it pertains to maintenance issues thanks Chris Nelson ndls Owen lastname thank you board and superintendent for the opportunity to share a few comments I'm here tonight on behalf of Kairos pdx I'm a board member Co founding board member and chair of the real estate committee and also a daytime practitioner as a real estate commercial real estate developer I'm here to sort of register and voice a formal grievance to the PPS board the entire board related to what we perceived to be a very long non-responsive and disrespectful treatment of Kairos PDX in the negotiation of our renewal at Humboldt school last September this board made a public commitment to not displace Kairos PDX as a tenant at Humboldt school shortly thereafter and as a follow-up to that commitment on December 5th we tendered a formal offer and letter of intent on behalf of the program to PBS staff to renew our lease hold it humble I followed up with several emails over the last six months to PPS staff in January February March April May and again in early June requesting a formal response to our proposal we've acted in our minds very professionally we've exercised at an extremely high level of patience that far exceeds any reasonable standard we feel ignored and disrespected I can't help but wonder if all the tenants in your buildings are treated in this manner if it's just a discrimination against Kairos PDX as a charter school or worse for being a predominantly black school finally on June 10th and again on the 19th we've had meetings with a few pS is leadership team and we're told that PBS is unable to negotiate an extension of our lease due to restraining order related to the access program lawsuit I've been practicing commercial real estate as a developer and landlord for over 30 years and I've never witnessed the level of unresponsiveness in a landlord-tenant relationship ever I would I'd be put out of business for handling my dealings in this manner and I'm appalled that the district that touts equity would treat the only options serving predominantly black kids and one with few culturally specific tenants in this manner what's more troubling as we we believe were your partner we're a partner of the district and think of ourselves as a member of the PBS family but after six months of waiting we still are no closer to a formal commitment to lease it humble for
00h 45m 00s
next year and we lost our patience I asked all of you to please make a commitment to continue our lease at Humboldt and would make another appeal for for a deeper partnership and in particular make make us a priority and let's all get back to work on eliminating the racial equity and achievement gap that exists in bps and especially for our kids thank you Thank You mr. Nelson my name is Nathan ceramic sram1 associate at Schwab e Williamson and Wyatt however this evening I'm here as an interested resident of Northeast Portland and as a parent of a future PBS student to speak on behalf of Kairos PDX Portland Public Schools has enacted a racial education equity policy to its credit but by doing so it it's bound itself to follow that policy the sweeping goals and expectations articulated in the equity policy established that the district will no longer tolerate the pervasive and unjust impacts of the racial educational achievement gap in the words of this district Portland Public Schools historic persistent achievement gap between white students and students of color is unacceptable Kairos PDX is an important partner to the district in its goal of addressing that gap since the approval of its charter in 2013 Kairos has served a majority population of students of color with the express aim of closing the achievement gap and it is succeeding data supports this a walk through this classrooms and the halls of Tyros during the school day supports this and the district most recently recognized Kairos is critical role in advancing its own equity policy by renewing Kairos is chartered earlier this year one of the more powerful statements to me in the equity policy is Portland Public Schools commitment to the principle that by the end of elementary middle and high school every student by name will meet or exceed educational standards and will be fully prepared to make productive life decisions to ensure that every student by name meets or exceeds academic standards the school board has recognized that each and every student must be seen to be included in the district's educational system the district recognizes in that equity statement that a part of equity is to make sure that all members of the district's community are seen despite its successes the student population targeted to the very student population targeted by the equity statement Kairos is concerned that its students are not being seen and that is manifest most dramatically in its lease of the Humboldt school to many members of the community Humboldt school is the ideal location for Kairos as work with the district to implement the equity policy as the policy states the district intends to create welcoming environments that reflect and support the racial and ethnic diversity of the student population and community the Humboldt school is located in a historically black neighborhood a neighborhood which is and has been rapidly gentrifying for some time and the district agreed to lease the Humboldt school to Kairos so that Carlos can provide a welcoming environment that reflects and supports the racial and ethnic diversity of the student population by permitting Kairos one last session by permitting Kairos to use the Humboldt School District communicates to students of color we see you and we want you to be successful but unfortunately the district's treatment of the school through its lease has sent a mixed signal and one that counteracts that equity statement thank you my name is Alicia Gardner it's G ard NER I'm a co-founder and current education director at Kairos and I'm here to just share people are curious about what's really happening great like what does that data actually look like one of the results actually look like for our kids in the interest of being seen and the interest of being seen in a way that is a language that people seem to best understand when we think about kids and their success so I wanted to share a few things so you all know we're four years old we as a school we have kindergarten through fourth grade this year this is the first year that we've
00h 50m 00s
had a large enough cohort to take the s back so we've all been wondering right as you all are like what's happening how are things working we have been tracking and making sure that we're holding ourselves accountable by doing the NWA assessment which is a nationally normed assessment since kids have been in kindergarten so we have a sense so we had both of those data points that I wanted to sort of share and put out there and just say we're doing our very best to deliver on what we said we were gonna do and what I know is close to y'all's heart like that's my belief as I say here is that that's our point of reference is that we really do want kids to be successful especially the kids who have struggled for such a long time not by any fault of their own or by any lack within them because we've not we've just struggled to figure it out and that was our commitment when we came together and here's how we're doing so this year we had 121 students we had across those 121 students 75% of those students gained four or more percentage points against children across the nation which means which is our our goal is that children will grow more than a year's growth in a year's time for us to close that achievement gap that means that if a child comes in and they're at the 50th percentile and we're able to keep them at grade level that 50th percentile we're not doing our job that we want that child to end at the ends our goal is the 75th percentile which we've tracked and understand is actually college ready which is also something I know you all have encountered you can graduate and not be college ready we really want our kids to actually be there so the fact that we have 75% of our kids already there is really encouraging and it's one of those data points that I wanted to share with you word and I should give you the demographics too quickly we're about 73% kids of color currently we are 40% free or reduced lunch currently we have sixteen point five percent of our kids spent identified on IEP s just to get a lay of the land in regards to the the s back information we have a small cohort we're small school so we can speak to trends but they're pretty powerful in our estimation so we look at the trends across the district specifically for black students this year when we look at the data we had about we had about maybe you could minister just the last point and then if you have things that you want to share we can get distributed to the full board about eleven percent of our black students across the district met or exceeded on a spec which hurts my heart and I'm sure yours as well in many ways we had in our very first year of doing that us back with that third grade class we had 36% mean and another 27% nearly meet and our very first like adding specifically to black students when you look at the student body as a whole we had almost 50% meet another 27% nearly meet so we're trying to think of my concluding sentence you've given us trust in continuing to be a PPS school to do this work we are working so hard I can't even express to you to deliver on that on behalf of children and families we have every indication that that's exactly what we're doing and when you look at other schools around us where the exact same population doing something different and doing it well we're asking Pearson I need you to wrap I don't your gun it's a really long sentence asking for you to breathe so I saw the gap by allowing us to be at humbled and be supported in that community and our excellence is in every fiber of those walls and we're just asking that you meet us where we are and not allow people who have access to systems and all kinds of things that have been denied us for such life I really need you to wrap up because you have so given that only some of the individuals from the Kairos of community may be aware of this but there has been meetings over the last six months between PBS leadership and Kairos leadership as everybody knows if you've watched our board meetings and just the work in the district this last year we have a significant shortage of facility space and the opening of two new middle schools which was a huge equity play for middle schoolers in our city that that shortage has been even more evident at the end of May we made a really difficult decision to divide a school program and put it in two different locations and that splitting of the school community resulted in at about a million dollar increase in the cost for running that program and we're currently in litigation and we have a Friday court date so not only do we have a lot of
00h 55m 00s
pressures on our facilities we've also been in discussions with Kairos and we need to play out and see what happens in the legal arena so I appreciate everybody coming this evening and sharing your points of view we also have some fiduciary and legal responsibilities to the district as well miss Houston are we through with public comment thank you so next we have the first readings of two policies and I'm going to ask director surpriser Browns been really busy so she's going to kick off the first one it's the first reading of the homeless students policy and I'd like to ask director sparse around to introduce the item okay so the post policy was brought to teaching and learning earlier this month and that is the mckinney-vento Homeless policy and after a review by OTE it was found that in seven in the eight areas that they look for for compliance we were complaint was seven but not in in a particular area and these were elements that are addressed in this new policy and specifically the areas that we had to particularly target was assurance around that homeless students are identified and assessed for needed services provision of dispute resolution when eligibility or school placements are in dispute and sure homeless students don't face barriers to accessing academic and extracurricular activities including magnet schools summer schools CTE AP online learning and charter school programs and immediate enrollment and retention of homeless students despite lack of records or documentation or unpaid fees or fines or absences so that all of these changes were are reflected in the new policy that you have in your packet and the teaching and learning board fully supported it to move forward to first reading tonight it's not clear to me whether these were deficiencies that existed before or whether these this is non-compliance that has resulted from new mandates through SF thank you that was it was non-compliance through new mandate okay so we're just catching up yeah yeah that makes sense I just wanted to say mandate that we hadn't yet had time to be compliant with but now we are so the proposed board members are there any questions or just have another comment which is that I had the opportunity to sit down with this staff recently because I participated in a panel homeless students in the region and it was really incredibly impressive to me the extent of the outreach efforts that our team does to qualify students for these federal benefits I mean we have a very aggressive and robust and compassionate response to make sure that you know bus drivers are all trained on how to look for signs if a kid mentions in an offhand way well I've changed my stop because I'm sleeping on the couch over here boom let's get you in and talk to you and get you eligible for the kind of supports that are provided through McKinney Vento so it was very impressive to me the the level of outreach that's going on with that department thank you and I agree I mean they were obviously very committed to our students and that is just such an important vulnerable population that the high level of services is crucial so I was policy will be posted on the board website and the public comment period is 21 days and with the last day to comment being July 17th which is our next board meeting contact information for public comment will be posted with the policy and we'll have our second reading which is our approval reading of the policy absolutely to comment that may need modification we'll be having that second reading at the July 17th board meeting next we have another first reading coming from the teaching-learning committee the comprehensive sexuality education policy and plan and I'd like to again ask vice-chair as far as a brown to introduce the item okay so this policy is kind of results from for Oregon laws
01h 00m 00s
around human sexuality healthy teen relationships child sex abuse prevention law and human sexuality administrative rule as well as health education content standards and performance indicators so together all of these require a district provide a comprehensive plan of instruction focusing on human sexuality education which is complete balanced and medically accurate so aimed at preventing sexual violence and promoting student safety so as such this policy does that it is quite comprehensive it will be posted for a first reading it had quite a bit also there was a lot of community engagement around this including students themselves that worked on a student bill of rights policy along with this so and I think that will all be posted as well that the steps that we went through to get kind of broad-based input into the development of this policy we you in at noon anonymously voted to pass this through so first reading here from our committee as far as a brown board members do you have any questions or comments I know we have some staff on hand questions a related practical issue not directly ready to the policy is the option for parents to opt their student out one of the practices that has changed is that instead of just asking for an in or out that specific units were listed out which one made what we're teaching much more transparent to families and resulted in substantial changes in terms of the numbers a lessening of the opt-out and allowed a more targeted opt out but opting in for a lot of other health healthy dating relationships that's a good I want my I want my student in there so yeah I think one other well then staff one other piece kind of relating to that actually was the discussion around culture and you know religious believes just different values and the importance of the different ways of opting out that would still ensure that parent that teens and and students had access to information about being safe and medical issues and relationships so thank you it was really good work questions or comments so like the last first reading this will be posted on the board website the public comment period is again 21 days with the last day to comment being July 17th 2020 18 contact information from public comment will be posted with the policy and absent any substantive changes that may be need to be considered by the teaching and learning committee and then subsequently by the board absent that the board will hold a second reading and approval of the policy at our July 17th board meeting Thank You director Esparza Brown next we have a second reading of our Wellness Policy and the first reading was held on April 24th and it's been open for public comment and I'd like to ask director constan who's the chair of that committee that brought it forward to present the policy for its second and final reading this has been a long time coming it's my understanding that we did not receive any public comments since the first reading we had some discussion considerable discussion when this was introduced this is not only a retooling of our Wellness Policy but it also integrates several new changes in state law including the PE mandate looking at Danny with income I think we had a sufficient discussion on this the first round so again to the public who may be listening please check this on our website and provide any comment that you have so that we can integrate it before we adopt this and turn it into administrative directive so the board will now consider resolution 5 667 the Wellness Policy do I have any emotion it's been moved by
01h 05m 00s
director Cranston seconded by director Anthony any board discussion or I guess first is there any public comment no public comment any for their board discussion just a comment so I think these two policies the the last two policies we've talked about I'm glad they were together because they they really go to some of the critical components of student well-being and and I think one of the things that has become clear through research is that student success in school is at least as dependent on what happens outside of the classroom as it is as what happens in the school and well-being issues are their critically important for students and public education has to find a way to to tend to the well-being needs of students and these two policies I think are sort of emblematic of a of a new understanding of the responsibilities of school districts and sort of talking a little bit about the budget looking ahead to the budget discussion I think one of the big investments that we're making in this budget in this new budget is around student well-being needs and supporting social-emotional development of students this is a long time coming and I think it's I'm very excited about this so thank you for all the staff work and my board colleagues working on these two policies I think it's really great I would just like to make a brief comment I think the Wellness Policy is absolutely wonderful I am very very happy that we are adopting it and like others have said thank you so much to the staff this last week I went to the Oregon Health Plan Roadshow the OHA held at Madison High School and one of the things that really jumped out at me is that the state is really desperately under investing in pediatric care and as we're voting on this I just want to turn to you out in the audience and people watching at home and remind you that there's an election coming up and as you see candidates as you see your legislators please remind them that they need to be voting to fund children's health care and children's education Thank You director Anthony so I think the board will now vote on resolution five six six seven all in favor please indicate by saying yes yes yeah any noes student representative Tran yes the resolution is adopted by seven to zero vote with student representative Tran voting aye thank you again - director cons damn and the committee for bringing it forward and all the staff who assisted with that as well our students will be better served as has been outlined by our board members okay so thank you so um we're ready at this point a half an hour early I want to note that's why I'm noting it so if you impact that that will be known so the board acting as a Budget Committee has held hearings listening sessions work sessions and I'd like to ask vice-chair Moore who has managing the process and then the primary liaison to go ahead and introduce the final step the final final step in the budget process because I think we can't delay any longer it has to get under the 30 other yeah we've
01h 10m 00s
read it until pretty much the last moment so this has been this has been a long time coming it's been a challenging year to create the budget for lots of reasons and I think certainly in the fao committee we've been talking about budget related items pretty much since day one and I personally want to thank the staff who have persevered throughout and I found them to be very responsive and one of the most recent items I should have done this before well we got a very very large packet last week with a whole series of answers to some lingering questions it was a little daunting to read I'm guessing it was a little daunting to write yes I need the prop yes so and this was just this was just the the latest edition of the information we've received so I think we may have some additional questions or comments so I'd like to invite Ryan and Molly to come up and and answer any questions again I want to thank everybody for all the work that's gone into this process question is there another PowerPoint or we it's just a cute Q&A would only be to a lioness and kind of set expectations for tonight there's really it's more for the conversation that's right and right probably more than else it's - its kind of recognition it that director more just went through and we recognize that something for Rocky it kind of sets up some areas for improvement that we'd like to talk about and then talk about some next steps that will help prepare us for next one talk about that now it's it's up to you happy if you like to that in that order sure go ahead okay well then I will I will jump then to near the end so for for next steps I think one of the most important things and this is a reflection of the struggles that you know we we've either observed that we've experienced ourselves and part of it is the struggle with getting our hands collectively around a 650 depen how you're doing the math 650 million dollars for the general fund or 1.5 billion dollars for all spending for PBS and it's a it's a large daunting task for any human to understand all the details in there and so it's even more difficult even though we've had these ongoing discussions in FAO for the past four or five months it's more difficult if we compress that into the normal two or three month process for building a budget on top of all of your regular jobs everything else is going on it's it's it's just it's almost impossible so the better way to do this and this will serve us in a variety of different ways is to make the resource management discussion and ongoing year-long discussion and be much more dynamic around how we manage our budgets so if there are things you're interested in and I think a perfect example we can talk about is the custodial in the maintenance budget area and some of our challenges in that area we should have a pretty in-depth discussion the next two months so that next year when the budget comes around we're all much more educated about it and more importantly if there are opportunities make some adjustments along the way we're all dynamic and smart enough they'll make those adjustments and get on top of those issues so I think it'll serve as much better to spread the the the resource financial management over an extended period time instead of compressing it into a few different months so the very abbreviated process that we've put up here is just to establish that cadence for regular financial reviews and it's it's kind of the standard packet of financial things you'd look at you'd look at budget to actuals progress reports operational things that we're concerned about a rolling agenda focus areas that we do in advance so we can prepare the staff and have the people that are accountable for the deliverable up here talking instead of the finance people feedback and status on resources and spending and you're some really interesting things that have come out in terms of things that we kind of collectively and maybe easily kind of dismiss as resource problems are sometimes structural and other problems that we're not the problems we're not getting to the root cause we're kind of quickly saying it's a resource problem we can't afford it and it's actually something much more structural and as long as we do that we have a hard time making progress on those and then just that creates our ability to be much
01h 15m 00s
more much more responsive as things change and then also the the the put any other three to five-year forecast which I think Claire Hertz is used to doing I think is something she could do very easily but just making sure we're highlighting these issues and we know we can plan and we're not surprised by you know the changing tides at least the things we know about pers and other headwinds we have and that's really in response to you know areas for improvement and I won't read the entire list to you some of these are the CRC concerns that they brought up as well and you'll see summer summer finance things some are things that the budget director the person in my jobs in this position should be squarely responsible for some are bigger issues like making sure that we do have a well-articulated strategic plan so we can align resources to that plan and how best involve the Board of Education and then the the notion of some level of continuity and that continuity for organizations a size it comes in the form of it's either through the organization and the organization is relatively consistent or it's people that have been their jobs for a long time or it's a system or it's a process and we had we had none of those so if we had one it'd be a much easier piece than when all four are kind of up in the air so we're gonna put a budget system in place which will help we develop more solid processes that helps all those things we then we can spend more time having good discussions about trade-offs and less time reconciling spreadsheets trying to make sure we don't make errors etc etc managing data and then I you know I we were all involved in this process so you know if there are other areas that we should be focused on I mean because our chance to kind of start with a clean slate and make some make some real improvements so you know we should we should be honest about that and I'd also turn that open to staff people across the district as well it probably felt left out of the process I'd imagine senior directors but I feel that way principles I'm almost sure feel that way and how we better involve people across the district okay so those are kind of the next steps we can go through our presentation which is kind of regurgitation of what we've talked about or we've thrown up for questions most the staff people here they can help answer those so these are next steps but it's probably worth pointing out that some of them you've already started so throughout this year at FAO committee meetings we've been getting reports from staff members in various positions about new systems that are being set up particularly around regular reporting back to well back to us but also internally and we discovered that there are a number of number of reports that are supposed to be that we're supposed to be produced on a regular basis that have not been for some time so we're now going to be sort of resurrecting all of those and that that's going to help keep keep the board apprised of kind of where we headed and how things are going but it's it kind of foretells I think where we're going where we're headed and having some solid predictable stable systems in place will will be a good thing I think that point goes back to Ryan's initial point that this is an ongoing exercise the formation of the actual budget is really the punctuation mark at the end but the work and the scrutiny and the conversations around values should be going on all the time but we can't do that unless we have the information that we need and on an ongoing basis so I think I think you're talking about the same thing so I had a question and actually a request that actually ties really nicely into some of your next steps and sort of maybe that so they go forward there were a number of areas in which because of
01h 20m 00s
circumstances either because we hadn't hire to keep her son or a plan hadn't put in place yet again primarily because we're in a very sort of evolving formative stage and some of some of the work and so when we ask questions like what is the plan or do we have money in the budget to address XY and Z the answer was you know when this person gets hired or when their plan is done that's when we'll look at matching budget resources against that particular issue so I was really happy to see that as part of sort of the go forward the going back and having this regular cycle of or cadence of regular financial reviews so I had a couple issues that I would like to whatever the formation of our committees are this next year whatever committee has sort of the finance and budget piece of things to have there were three division 22 items which I believe the answers in our questions that we asked the answers were dependent upon somebody new being put in place and a plan being formulated and then we'd be able to look at resourcing you know how we're gonna resource that so I'd like to - just for the record note when we're at a point in time that the teams in place there's some been some initial planning to have especially on those three the three remaining division 22 items that are left to come back to the board with a and here's how so that's not when we get to February when we're actually filing the division 22 report but that we have sort of an early look at here's what our plan is even if it's not a we're gonna likely is that we're to be compliant in one year but that's a multi-year plan but that we have a sort of early look at that and again if there's resources that are needed or something from the board that we're moving in a plan to be in compliant so that would be one request and there were so two other areas that fell into that we're still looking at what the dollars were that might might be required in order for us to execute the work and that was in the sort of student safety Whitehurst report planning so it'd be great I know staffs been meeting on a regular basis on how do we comply but you know are we matching if there's budget needs have we bad matched that to that so be interested in seeing that and then there was also the question about the bond reconciliation and the process by which or sort of is it a management control issue or is there is it a sort of programmatic manager that's looking at the costs going forward I know we're gonna get a memo from the superintendent shortly about the reconciliation process but I guess that would be another thing that you know is there either a person or some resources need that that you're recommending coming forward so I'd be interested in hearing that as well but again those are all sort of few things that we don't know now but it would be great Genda coming back so yeah thank you for thank you putting a placeholder in there for those discussions so if I could just affirm chair brim Edwards you know to some of the areas you you've pointed out for sure it's it's our collective interest to make sure that our division 22 areas are something that we're compliant with we know the tag is one of those areas for instance we know that you know we're seeking a new director in that area and we certainly the community has been patient with us on rolling out elements of of a plan that we would like to see moving forward so that's something we hope them the fall can can speak to early on our our intention and plans that are specifically same thing with the media programs area the third area that you know we were found sort of not sufficient in is in instructional materials and as you know the challenge with that is how do you make up for more than a decade of you know inadequate investment in those areas and so you know we're gonna we're gonna keep sort of on a rolling basis you know identifying resources to be able to do that I think well you know we'll make some good progress in this budget cycle but it's gonna be when we're gonna have to think about how we explain you know that we're being proactive about it and then I think the other areas are not something that you know that are very serious to us and that is for instance implementing measures that were recommended in the Whitehurst report and so that's very much something we intend to institutionalize and in the
01h 25m 00s
organization and regarding how we're doing along some of these areas and any other efficiencies there's pre existing board policy around having an internal performance auditing function so I just want to call out that's something we intend a resource and look forward to the Borgias discussion on what areas they want to start prioritizing for us to look at in the fall so looking forward to giving ourselves that capacity to look at different operational areas in the organization as well and the board can look forward to a memo coming from me in the next 24 hours on the boundary condition funds gap as well and they're outstanding questions go ahead director I think this is like the final final round let's chase them to the ground all right I just need something clarified that's on actually page nine or the second to the last page with the partially blank page on the literacy adoption it says that 2018 19th budget is nine point four million but I think Yvonne was clearer trying to clarify that that was incorrect can you sure you burned the total please yeah it's what is the level funding for the continued rollout of the k-8 literacy adoption right yeah and so the correct detailed number and all it dr. Kurtz correctly here the correct detailed number data sets so they mount this in the budgets 2.4 million and that's for the new point four for literacy adoption and four and four as well cuz this says nine point four yeah and so that's a nine point four numbers not right yeah so we have so no so the budget is correct that's right cracker you have in front of you mister part that's wrong and so there's a piece of that that's the the textbooks and then the PD total is four point three so kitten can you break that down the textbooks were textbooks two point two point I get the exact number it's two point one or two point two okay thanks for clarifying just as a matter of record maybe we get the point to the final version just corrected so that our records yes yeah and that's the that's the first error we've come up if you have other ones oh absolutely you know of any others that would not yet you know that that's the first we come across we will correct the air to the record to make sure it's all clean so another pair of numbers I'm not clear on and again I don't have page numbers here but there's two items in her own the first one is has the CEO made recommendations on the amount of MSN and there's 2.4 million budgeted for textbook expansion adoption replacement the item right below that says there's 3 million budgeted for textbook purchasing and so are those two different things so the and this actually ties to director as far as a Browns questions so the 2.4 is related to the literacy adoption the bigger number is all textbooks okay yeah so 600,000 outside of that's correct the vast majority of the textbook spend this year and Louise would tell you it's not sufficient is for literacy adoption so just a brief follow-up in that I'm on that item just to point out I was talking with dr. Valentino earlier about this is we really need more books for that literacy up top ssin because the the point of the adoption is to give kids a whole range of reading books and we our schools don't have that range and he said we're about 2.8 million short so that's one of those areas if we had any extra money under the sofa cushions that's that's one place I'd throw some chess that's also a great opportunity for partnerships because it's about building those classroom libraries as well so so director constantly feel like
01h 30m 00s
at page six the sixth page for you I think what we're accomplishing in this budget cycle is to get all of our Elementary's on level footing with the foundational materials the good thing about our balanced literacy model is that you're supposed to be making recurring investments like the classroom library title should just continue to expand leveled libraries for small group instruction titles should continue to grow so the good thing is that you know it's not a one-time thing thinking in the future about those interventions as we build out the MTS s model there's two and three interventions that are sorely needed there's a huge gap there okay can I make a request as you identify these pieces that are under-resourced can we keep it running tally because when we go to the legislature and say we need ten billion dollars I want to be able to say and this is what we would do with the extra money to share with you division 22 because one area where never in compliance is keeping up with with the adoption right plus bringing up here the first part of it was saying that there's no funds allocated for multi cultural or ethnic studies correct that's on page 70 all the lines for curriculum development and multicultural ethnic studies have zero funds allocated so remember this year the first thing we had to do is identify the standards develop the scope and sequence start developing the units so we will need to be identifying what those other resources so this current literacy adoption is just minimal base starting and then all these things need to be added on so we need to be in compliance with the ethnic studies requirements don't buy twin isn't there it's a state this is their estate yeah around ethnic studies I don't know the date the timeline yeah I'm not that familiar with it both but we'll I mean you can't do that piece until you have the base curriculum first and then you start to identify what will be in line with those standards so we know that's work we need to do in fact that work has been identified specifically at the middle level in especially literacy in social studies so that's work coming up because we did have a work group the work group that came from up on oh and we had some funds allocated so that was not sure where that work is what happened was that ethnic yeah they started yeah okay so maybe we need to look into that because there was ongoing work that had been in agreement I there was a resolution we passed right so I think that's you know yeah we need to definitely look into okay I have a question about partnerships so in our previous conversations when we have had questions about particular outside contracts the response they land in different departments but the response was really that each of the new department heads is still in the process of determining his or her allocations from within the budget pot that they that is proposed in this budget and so the response back to us was there was nothing definitive about particular third-party contracts so I just want to check in with that because there's something on here pertaining to the read together program which is a you know long-standing program that's highly leveraged with hundreds of volunteers and has shown good results in our district and it says it's not not plan so what's I'm interested in that in particular but also the status of other external contracts so I'll give it a little background that's one so this one so it is as with good contract management we leave it up to the director on how they want to allocate their resources this was one when we went through the first pass at really getting deep on contracts this is one that came forward as a recommendation
01h 35m 00s
not to continue forward so but but the but the final decision is still in this case is is still Louis's final decision so you know he's evaluating it just like many other contracts and that's I think that's the that's what I pricey about all contracts as they aren't done until there until they're done this is not proposed to be continued but does that mean that if we pass a budget in which it is not proposed to be continued it is not continued or it means it is still under consideration so I think these will be this both be that yet the technical and the legal answer on the budget I mean you're passing a budget that's that's at the yet kind of the the program level the appropriation level so that decision is still Louisa's to as to whether or not he would to continue on with that with that contractor you sure have the conversation about whether or not he'd want to do that but it's still up to his discretion so I guess I'm wondering what kind of visibility the board might have to those decisions that will the considerations and ultimately decisions of the department heads on some of these external contracts certainly the board's voice is in any significant contracts or consultants that will appear in the business agenda so the board would have visibility approval for any of those partnerships that are above you know the board's threshold not if they just disappear and they're the cover of darkness you wouldn't have this ability if they're not moving forward so that is true and I think you know given a new cabinet you know that you know we've been having ongoing conversations around this where do we have internal capacity where do we have partnerships that we want to continue expand diminish you know we're still getting to know them and what we're waiting for right now are your end program evaluations so the Ryan's point where we're you know these are appropriations these are resources is not a strategic plan it's not naming specifics in that regard but we can certainly you know make it a topic for a teaching and learning committee to talk about you know core curriculum supplemental curriculum partners you know how do these all jigsaw together to get us at our goals and I'm gonna have some primary questions just just to be transparent about which schools are benefiting or receiving supplemental funds to engage in these partnerships at the central level if partnerships are in consultants or contractors are important to specific school communities and they're doing unique things and there schools our schools also have you know discretion to prioritize those as well but this is this is not one we could speak to definitively tonight as far as that one organization director spars at Brown if we could just maybe keep that on the radar for teaching and learning to have a conversation about some of these external partnerships and what you know what recommendations are being put forward and what data we have about their effectiveness and if we're discontinuing long-standing relationships how are those resources going to be redeployed internally for the same goals can we do that yeah so just on the first page of the second item you have you've listed additional FTE that's going to the access program for next year has that been communicated to the access community broadly and that's probably not something you can answer but okay yes what it's it's the this it's the second right oh yeah yeah it's yeah the first several items on so our plan is when we get a few more kind of meaningful details around the planning together to do one large communication to access community about what it means and transportation is a big one to to try to make sure we have a few more answers instead of kind of peppering them with each step of the way every time a different detail or a piece of logistics is sort of settled so we probably will have something going out next week that gives a little bit of an outline of kind of what's meaningful from a parent's standpoint between lane
01h 40m 00s
and Vestal campuses for access and that planning has been moving at a fast pace and we have an update meeting on Friday along with the other middle school logistics planning okay the issue with that is I I don't know that that's that that timeline for communication has been communicated to the access community and so when there's no communication and no sense of when there will be communication you get all sorts of misunderstandings and that's not a good place for us to be so look Reid so our middle school transition team planning team it's meeting every Friday through the summer we've already had a conversation as staff to provide the board with weekly updates for every single school community's scenario as we've been wrapping up some questions around transportation and we already know we're dedicating additional staffing in some of these schools we want to get that word out to those school communities for sure so there's been a little bit of a gap right now while we sorted out those questions but by the end of the day on Friday all of the board directors as well as each of the school communities will have a status report and keep in mind the families have been invited to do tours at both lane and Vestal and I've had some touch points and in fact we're hearing some really great feedback about how warm and welcoming these new principals have been at getting the families out to the schools and talking about which classrooms they can expect to see their students in so they've had some touch points but it is time and as the superintendent says we can get something out more broadly on Friday the communication to the axis families will there be something there's some symmetry of communication to Vestal and lane yeah absolutely I think what we're trying to accomplish with how we share information with the parents is everybody's got questions about how is you know the collocation going to have an impact on where well my students where will my kids be in the school and what can I expect and how will we be laying this out so even though right now we're kind of hitting them as individual school community groups and eventually there will be a point where there emerged as access students at festal and access students at Lane right now we're kind of treating them as separate communities but wanting to give everybody that sense of what can you expect when school starts in August the I think access is slated for a school climate staff person set there right there see access tab and I kept looking for the spreadsheet Oh sir oh yes yes it's um it's uh yes one FTE what's that person which campus both campuses what's what's that that I don't know I could I could find that cuz I probably Daniel would know that so I can I can get an answer for that and yeah again appreciate attention to the IEP caseloads there because they were clearly overwhelmed at real City Park I can go on or I can take a break and have somebody else the second item can we have some maybe a glossary of acronyms or spelling out sure we tried to get cheerful I'm sure we missed a couple yeah it was just the second one it got me stumped as I was going through this okay my goodness so I apologize still not sure I understand it so thank you Brenda do you mind stepping up to the mic there our chief of Student Support Services first acronym M TSS good evening MTS s is multi-tiered systems of support MC b a b c b okay r bt registered behavior therapists BCBA is board certified behavior analyst resolutions northwest it's a contract good question
01h 45m 00s
is there anything else okay could we review again how many FTE you went to address single strands and as they're more in the offing or in terms of the the near term or again there might be a possibility in September depending on how things are all out I know that the one spot at Vestal got addressed with the access best Vestal so I apologized that I didn't get this to the board before the board meeting but I have sent it to you electronically and thought I'd make a copy for you so I knew the question would come up so I've indicated where the FTE has been added but also wanted you to see the criteria because in every new thing that we're doing we're trying to be really transparent about sort of decision rules so the the first staff recommendation we made was to allocate 4 FTE to schools using the criteria below which were to the single strand so we're adding one FTE to beach they have third grade at twenty nine fourth grade at thirty-one I know you can read the chart Martin Luther King jr. will have one FTE and they already had received FTE for the fourth grade single strand at 34 so we continue to watch numbers and when the enrollment comes and we believe that adding staff will make a reasonable size class because we don't want classrooms of eight children that doesn't really work very well so is that two total for Martin Luther King jr. yes one was allocated earlier and then one now sister Chavez one and James John one and then in were there other earlier allocations no that was the only one that I know but I'll double-check but I think that was the only one we had other allocations but it was just my new pieces across the district where we just had to fix so that they had whole people in some of the schools so then there were there have also been requests once we get to those thresholds and then get over that desired classroom goal that we had for the classrooms the one that we are recommending allocating at this time is one in Chapman they have 34 students in fifth grade and the threshold is 34 and they have even though it's at the threshold there are no others schools that have a fourth and fifth fourth or fifth grade class that close to the threshold and then we also if you look on the back are hiring a pool of teachers or recommending that we were just talking about getting started on that today two teachers for kindergarten three teachers for grades one through three and two teachers for grades four through five and that is so that when we get to fall balancing and we start to allocate that FTE we want to have a pull of teachers we've already hired so we're ready to go we can hit the ground running once we want to allocate those and then your other question about Vestal Lane that's a different chart here school climate so yes at the for the access placement we added 1.0 ap for the colocation 1.0 counselor 0.25 secretary point 3 drama teacher 1.0 school climate specialist and a point 5 advanced math teacher at Lane access program at Lane oh this is just showing that that's where we put the counselor the and the library assistant and then at Vestal we add an
01h 50m 00s
instructional coach behavioral behavior coach and a point two for intervention teacher and a point three for drama and that's a festival that's a vestal so well the younger kids have that you know the walk to math well the math teacher there are being they will have the staffing to don't sure getting math at the level that they should be getting out there reading level might not look exactly the same because they're in a different configuration but they will get it at their level and the climate person at Lane what what's their function it was our chief of Student Support Services that recommended any now based on discussions with principals and some of the special ed staff it was determined that we really needed to look at building additional tiered supports specifically around behavior around school climate and so we felt that additional FTE was needed to support that work okay says that staff person working with teaching staff with students directly both it'll be a little bit of both once we get in there we'll know a little bit better exactly what we need we know that we need to provide some coaching and some structures around that but we don't know if that's gonna look like some support to students coaching teachers or providing additional PD okay is that for the whole school it's for the whole school and how we're gonna work together okay yes thanks for somebody else but I just I'm looking at this this chart that has sort of criteria to address high classes and at the bottom it has chapman with fifth grade at thirty four my should interpret this that that means that Chapman's getting an extra FTE because they have thirty four students in their fifth grade so we've heard a lot from grout and I was just looking at what they had said and they said they've got a fourth grade classroom at thirty four students and I'm wondering is this the criteria we apply across the board so it will grout beginning if they meet this other criteria I don't know if it's identical to Chapman but I'm just looking we it seems like we have some identical circumstances and Chapman getting so Chapman has thirty four in all of their fifth grade classrooms I don't have the chart in front of me that tells how many classrooms they have so according to our records there weren't any other school districts I mean school classrooms where all the classrooms were at that level so sometimes it's how they group them and move them around but we will all go back and check route so you're saying for example illustrates a if they had one fourth grade class at twenty nine students and another one at thirty four they wouldn't get it but if they had a thirty four and maybe a thirty three that maybe they would write so we want to be consistent in how we apply the staffing rules if we're talking class size thresholds that are part of our labor contract we have three options for what to do to support the class size a grout just to be specific they have to fourth grade classrooms at thirty two each and I have two fifth grade classrooms at thirty three H the difference at grout is that four of the sixty-four fourth graders aren't sped self-contained classrooms so we're reserving a seat for them they're not always occupying 50% or more of the time so that's important to also take into consideration and in the fifth grade six of the 66th fifth graders are in spent self-contained classes for 50% or more of their time so yeah that's the total number at that grade level but it's not apples to apples exactly so those are the things we have to look at and we also have to look at how many schools are there so you I know have gotten emails from schools we're at the I think it was great three they were at 30 which is that threshold but there were eight schools there and on so we we
01h 55m 00s
have to look at yeah the staffing that we have we also look at the the other demographics of the school to determine that and that's why we're trying to keep track and be transparent in terms of the criteria in those decisions yeah I mean that's why I was asking cuz grout is I mean they just left I think title one status but you know right 24 languages sixty percent free and reduced lunch I mean it's so if I I'm just again what got captured here was that they had 34 students in the class I'm looking at Chapman 34 and I don't Chapman has it's even though it's in the West Side has a diverse student population but it's just being able to answer people's questions like how how is that different and I think it's for attendance added some important information but it would be good to just make sure that we're in consistent can I ask and I have one more thing about that remember these were on projections so the other thing we're looking at is did they get to that threshold last year so that was another part of the story on Chapman not remembering the whole story and I wasn't here so they had the need last year and then it they stayed with the same number of kids in fact Eve and groom or or something like that but what we also look at is the trends and we're also getting emails from people who are saying well we've counted the actual students and we believe they're gonna have this many students and that isn't how we did the staffing so that it's not on actuals it's on projections so the projections they give us a number and then I forgot to add one other thing when schools ask a question or challenge the the decision rules or criteria that we've identified we've been going back to PSU because they're the ones who do our projections and saying given this new information would you recommend that we modify this and in the case of Chapman the answer was yes in all the others it was not right now wait for fall balancing we just want to underline these are arbitrary decisions in the allocations there's a whole panel of senior directors that comes together every time there's a situation we should take another look at and the content context will continue to change all we're trying to do is be fair and objective in our criteria you know if there's four schools that meet a cry a new rule a new criteria then all four schools should benefit but we're also trying to be judicious with the number of positions we have knowing we don't know exactly what to expect in the fall these allocations how many as yet on FTE remain and assigned I should say allocated but unassigned I believe we were at 26 but remember part of that is trying to anticipate what s s going to require us to do when we identify those schools that need support and support might not always be adding another staff member so when we look at that FTE we think about it as some resource to provide support for schools so it won't be that we will allocate all of it and it won't all be in staffing but we're trying to hold back some so we actually can't address those schools that are identified we won't know till the fall which schools are gonna get designated comprehensive or for targeted support and so this pool of resources not people on a bench waiting to be assigned if we get named certain schools that are low in reading level this is where we may want to use the resource maybe not on a specialist but on partners to come in and provide that resource so for interventions base tier 2 material or you know it has to be a package that makes sense for the kind of support and intervention the school needs so this is why we've been a little bit sort of careful about you know giving out sort of this this precious resource that could be bodies it could be other supports but but also hopefully we will have already done so because it won't arrive as a surprise to us which schools are designated so hopefully with reworking of our formula we've already identified those needs ourselves and allocated extra resources and the fact that we've made the equity fund and equity fund they also hopefully have a little more purchasing power for to identify their own supports and interventions I also wanted to add that
02h 00m 00s
this criteria it could be in the fall that we schools that meet these criteria and that there are so many we have to choose so it may be that we develop more criteria if we have can only allocate to certain schools in it I'm gonna guess that it's probably gonna we are gonna prioritize those schools that are identified as comprehensive or targeted support again just to put it in perspective there was a lot of non-formula allocating of staff to the schools you might not think should be getting them and those are some of the same schools you heard a lot of noise from can I ask about the so you mentioned to kindergarten teachers three teachers for grades one through three two teachers for grades four to five are we still hiring a pool of teachers in specialty areas that are yes that are always in high demand like you know math and spend ll the kind of thing yes so we will have a series of concurrent pools that will run together this those details will be in the body of the posting of that pool that will go up later this week but if you think about what the requirements for that are they are the appropriate licensure for k5 and some opportunity to provide indications of preference within the application process we will we have or will do the same with our high priority areas that are identified as still having significant vacancies okay and then I would just also add one of the reasons that we're posting the pool as the the broader range or any of these pools is that as if we receive notification of additional vacancies over the summer we want to be able to accelerate with having a group of principals that will be evaluating candidates in these pools we want to be able to accelerate hiring into any of the unanticipated vacancies so that we aren't in a crunch and rushing in the fall follow up on director Bailey's question about about the school climate specialist at access that the notion is those will be split fifty-five at each site have these school communities dr. Curtis have these school communities of the additional FTE been notified I believe last week the office of school performance was working with principals to confirm so they could move forward with hiring so that's a school community is different from school principals so I want to make sure what in ideal world I think this is the director Bailey's continued point that we need to keep communicating yeah these changes and and I'm also thinking you know just as further response to the question around then you know the helpfulness of having a school climate we're also monitoring spent staffing allocation so it may have been that they had what they needed her IEP requirements but we recognize they were still a need and so that's why the school climate specialists and not necessarily spent teacher I just didn't know what the specific function was gonna be so that was purely for informational then brings me to a question on what we're talking about curriculum I can't remember was their curriculum first two is for special ed is there any dollars allocated for a new special ed curriculum because I know that I really
02h 05m 00s
haven't done much with the materials there in decades I think okay you know that nine point four for literacy then did you say that was going list for the state of stuff that we so our CEO is prepared sort of a bunch of forecast you know if we gave him an open check what it would take across content areas and grade levels and it's just under twenty two million dollars to provide them with Tier one core curriculum in the content areas and that's not even looking at specialized curriculum in areas like special education so just say you have a number mind around just base material and acceleration correct so one other category that falls into the sort of check in in the fall and I want to thank the detailed nests of all the the answers to the questions I'd ask some questions about access and pioneer and I would like also this fall for us to have a check-in on pioneer I know we've already voted for some capex improvements to the facility but as we move into this next school year sort of capex capital capital investments versus optics so I know we made an investment which were some really basic infrastructure improvements in pioneer but I think we also had extended the invitation to have a discussion with the pioneer community about other supports for their students that really weren't the sort of basic buildings and it would be good in the fall to have a discussion about that on what sort of resources might be required been asking for information on the consultant so I think they said in here that the consultant is funded yeah but it was more of what their recommendations were so we'd still like feedback dr. Rosen dr. Anthony Moses keep it so this just occurred to me for whatever it's worth um so let's assume for the moment we pass this tonight so go home and get some sleep and then can we sort of reconvene sooner rather than later to talk about in in real terms like really day-to-day ground level how are we gonna do this budget process differently next year because I think it's gonna take a bare amount of thinking through what's doable what's what would be helpful you know like how do we do that right answer initially here that's already at the top of the list is our new deputy for business and operations comes aboard so fortunately Claire is quite expert in these processes and is gonna be a great asset in addition to the team and I know that both our interim budget director and CFO or are gonna be slated for some special time to transition and share our learnings and how this process went this year and you know do a proper handoff and then you know we certainly want to get into the rhythm of just being effective fiscal managers as just part of our year round process and so you know would certainly welcome sort of starting to outline what that looks like over time and I know that she would be very interested in learning about you know where we are so I guess what I'm asking though is as you do that can you leave loop in the board because you know how you do things among staff this is one thing how we get looped into this is a whole other thing in short list of concerns you know how best to involve the Board of Education I think that was I know all of you felt the frustration I think we we struggled as well know kind of what level of
02h 10m 00s
detail and how to engage so I'm guessing you suffered a little frustration your own self I guess ok so just one again thank you for this incredibly detailed response it's really appreciated from you know a lot of people for part of this so thank you so just note that the basement area of Belmont is still kind of a mess and by the way of boys Eliot Humboldt the one of the preschool rooms there's been sewer there and it's yeah library so thanks for the clarification that we're cutting 5 FTE out of 52 that's a pretty steep cut when we were on a kind of on a plan long term for building that and that's disturbing to me and again with with what's left in your pool of money that would be near the top of my list I really value what media specialists can do in schools they are additional instructors they do really well at teaching research skills which are really and growing importance for our students and so I'm I'm looking as part of our visioning process and strategic plan what is the role of media specialists because this feels to me like you that role has been devalued and I don't know that that wasn't it you know an explicit judgment but again you look at the budget if you want to know where values are this makes a lot of our media specialists half-time at elementary level it is that going to impact a recruitment and make it more difficult to recruit media specialists I'm hearing that it is and that's an issue and also I've been told that a remaining piece of our p80 contract is to negotiate like a workload for media specialists and that has not been addressed yet and and that sort of ties in with the whole staffing level as well yes so PPS and P 80 agreed to examine and determine a threshold level so in this the allocations for the staffing levels there wasn't an immediately apparent ability to calculate a threshold and appropriate threshold for library media specialists during the negotiations so are we back talking with them about this I believe discussions have been ongoing but there is there was not and there was not an apparent way to calculate that and so we agreed to come back to the table and continue to discuss how we might do that well yes no just getting quiet I can I can check and see what ongoing conversations or if any decision has been agreed upon okay on that because it it seems like this is a de facto almost workload so I'm so I'm trying to figure out how the the funding for media specialists now at least it sounds like at the elementary level is every school gets at 0.5 unless they're at 80% or more historically underserved students and so my understanding was it was only the non formula allocation that shifted from year to year and so the allocation of library and media specialists at and I'd need to look at the individual schools but that it was the non formula from year to year that was reduced and they were vacant or again we did not we did not do any unassign manat do any layoffs right but that would have been cutting from a full-time to a half-time I would have to look at school by school but that way okay so really this is not unlike the staffing formula where some schools had non formula media
02h 15m 00s
specialists and so really we're reverting back to is the 1617 model where it was all consult all media specialists were consistently allocated to schools based on the 80% you know if if greater than 80% historic be underserved or if if not so it's more consistent takes me that non formula okay and I mean I am happy to look into specific schools because this is the allocation so this is the the shift in allocation that does not mean that we reduce the number of library media specialists because remember the FTE allocation that goes to the principals is then allocated depending on what decisions are made at the school level in various ways and so I think we need to specifically look at how that how the overall allocation was then captured in so so this is the sort of centralized baseline right and there will be some schools that will choose to use some nonspecific to foundation there's a common place for schools going up correct so that's something like to hear you're back on October 1st not our equity money but the external equity grants often go to library yeah one of the one of the lingering questions about middle schools one of the many is is around schedule and the intersection between sort of the art of scheduling and the budget and I think over the summer it would be very helpful if we could get some more detail about how middle school principals are handling schedules and what it means for electives for students and and also one of the complaints I've heard for many years is that PBS has not provided support to principals in developing the art of scheduling so so so anyway so as we go in the summer if we could get some some information about how that's being handled and what kind of supports are are going to be given to principals and to manage scheduling and it's not just from middle schools it's also for k-8 maybe even especially for Cates cuz that's been a real problem yeah that's I feel like I've gotten ambiguous responses around the whole middle school scheduling of it's not prescribed there are options but is there really money for options particularly around the dual language immersion so I feel like that's really mushy are we really going to end up with any of the middle schools that aren't on the six period and if not let's just say that's what it is if we don't really have the funding to do more than that let's just call it what it is if that's what it is we need to know that and then that you know that's gonna lead to a whole nother discussion about how to address that sooner rather than later right so this is uh this is still a topic that begs much more discussion we've made some consultancy available to certain principles that have asked on their scheduling but it's really about how are we trying to make it all fit under the constraints of time and resources and so some of it we do ourselves some of it is mandated right if it's health you got to have a quarter if it's B you gotta have at least a quarter but we also play dual language a certain way so how do we look at our secondary language pathway you could do it in a way that actually still affords you two electives a semester but we have to open up that conversation to special education students it might be the one engaging time of the day when electives are very important is there another time when their service delivery plan could push in during core instruction and and so these are all sort of the big questions I think we need to continue to have focus groups with our principals and others about still and still
02h 20m 00s
preserve those elective options and provide act equitable access to everybody who wants to engage in and those as well I'm gonna ask fellow board members to help with my memory we heard from Madison students about the value of I think was restorative justice and I just yeah so I just and I understand the shift that's it's going on I just want to point out there's a couple of areas in the budget where we're shifting from contracting for some direct services to students or teachers and and shifting to providing support for teachers or principals so I think of around illiteracy roll out instead of having ptosis and coaches a lot of them working directly with teachers it's more having ptosis work with principals and have the principals work with the teachers my zetas correct and that might be a simplification but is that a correct read and in the case of RJ the same thing where there was essentially as contract staff person at Madison and at some other schools working directly with kids that might conceptually be replaced by an RJ's staff person may be internal PPS staff person working with staff rather than directly with students and that's a shift in if if I'm accurate that's a shift in a service delivery model and is that gonna work will will there actually be at least maybe in the short term maybe a longer term a reduction in services to students just want to throw that out there and these are lean times it's not another criticism but a point of discussion we are where we are making shifts to develop our own internal capacity how do we know that our internal capacity has been developed and those students are being served as well or better than they were before and again it's it's not so much that internal capacity but a different service delivery model I think you're capturing the concept director Bailey I think most districts you know when they don't have the internal expertise they call on providers to build capacity and there should be a gradual release it should be a core function of our district nobody's questioning that restorative practices shouldn't be part of our muscle in our school communities and as an organization I don't know if chief Martinek wants to expand at all a little bit about how we're gonna continue to promote support restorative practices in our schools and I know there was at least one one set of students who did who did appear before us on an evening and it's clearly important and valued to them and to us hello so our resolutions Northwest contract did contract for I believe it was to help out with five specific schools they were not full-time employees so it wasn't 5.0 FTE I believe it ended up being about 3.75 FTE total for all five schools we have brought that in-house instead of doing 3.5 FTE for five schools were in house doing 2.5 FTE we're going to work with our MTS s team in order to provide that coaching in that support for the school staff provides some restorative circles teach teachers how to do that so we're expanding our services to multiple schools in the district instead of just focusing on five there is a shift in that a little bit because it won't be FTE specifically just in those five schools but what we want to do is we want to partner with our MTS s toeses and really look at a continuum of services along that line and provide more restorative practices approaches for for more students in more schools so just my open question again no judgement implied is at Madison for for example
02h 25m 00s
students had a go to person who apparently it was pretty pretty well received by the students right what we're moving towards us something much more diffuse and will students be able to find that support because realistically teachers are getting some are gonna take to this like ducks to water and some aren't and it takes time to build up those skills in so long right so what we've done is we've built up our own internal capacity specifically within those schools we want to make sure that we're starting to replicate that in more schools so that we're not just doing five out of 79 schools so so we're trying to expand those services in schools such as Madison we do have some teachers who have taken a lot of interest in that we also have a school climate specialist well that will be filling that role and then also coaching counselors within our MTS s work we're hiring for school Sykes that are also going to help in the rollout of that work thank you sure any other questions one work one more observation is summer school supports not having funding for that but also on the plus side I'm really excited that we're slated to have his career and technical education plan by December that's a huge important step forward along with the other strategic initiatives so there are some really important foundational things that we're doing in this budget director Bailey cuz that was a question I had just knowing that the I was the office of school meant modernization had said that we needed to have in order to keep Benson on track we have to have a master plan approval by I think the beginning in January and I think the question as a board not for tonight I don't think it's a budget a budget issue but is there needed to be a separate Benson CTE plan track that's gonna be nestled under the larger district CTE plan but I'm concerned just if you back Mac but map the timing of when we need if we need we keep Benson on to keep bouncing on track if we get a plan the district-wide plan in December and then drill down on the work for Benson it's we're not going to have the work done in time so there's some planning and timing work that needs to be done in order for us to keep on on track so there's a maybe yeah a bifurcated but complementary tract I think we all recognize this is an important area we want to have you know a coherent plan about and it's not that we don't have any plans right now because we have close to 60 CTE pathways now we have some planning that also is inclusive and measure 98 monies and programs but I think what we've observed at the beginning of this conversation is whether it's career-tech whether its language pathways whether it's sped service delivery whether it's arts education it's happening but is it strategic for the long term and are we giving ourselves enough flexibility in the spaces we're designing that you know even if you continue the adopted pathways that currently exist you know is it flexible enough for us to continue evolving that over time and it's certainly something we don't want to have hold up any any facility modernization work either so the good thing is we're bringing on some some capacity in this area you know some of the forthcoming leadership announcements include a new Senior Director for college and career readiness who we are explicitly making sure you know bring some level of understanding about how CTE programming can support our work last thing in terms of single strand I'm really concerned about Scot school and might not have met the criteria but I think we should think carefully about
02h 30m 00s
them because they're absorbing kids from Rigler and that's that just adds to the stress of a school so that's that's kind of if somebody deserves an extra FTE thrown in that would be something that doesn't fit the mathematical criteria this is the work that's exciting with our chief of schools coming aboard is are their you know their unique circumstances and context is in school like Scott or maybe maybe the numbers don't necessarily learn to another FTE but maybe it's other kinds of supports and interventions that take into account the needs there that's a high level of II's okay so how do we address that need versus just making classrooms of you know small numbers of kids thinking about that I'm glad that it does the lesser amount but within that amount I think we need to continue to think about that a percentage of whatever we spend on curricular materials in content areas be targeted for kids that probably need the intervention services so I'm concerned as we're building the MTS s model that we still have so many gaps and no materials or really help for the teachers with those struggling struggling kids that aren't on IEP s thinking about maybe what's some of the Ella case equity allocation that some schools might get that they can be look at look into purchasing their own materials but but also thinking that that's a conversation that should happen at the district level to identify what are the kinds of materials that we want to use the first place rather than having no direction and them going off on something that may not be the best use of their funds so so under the mt SS director there are two positions one is RTI and the other one is climate right so that is exactly what we are intending those positions are going to be working on the mt SS model and working with the folks that are the that are doing the literacy adoption so that we can begin to identify what are those interventions that we need district-wide and I'm anticipating I mean because we would love to do all of this we don't have any more resource and the truth is you've got to have the core first if you haven't if you don't have the core then you're intervening for 70 to 90 percent of the kids and we'll never have enough resource to do that right flipside if you're a parent of a child that's struggling and we don't have options right so we're not there's a dyslexia work that want us to think about as well that's coming down the pike again why we don't want to spend all that 26 FTE on staff members and allocate it because it's the only other place to look for how do we help those schools with kids who most need those interventions and that's why our superintendent was saying it might be that we're gonna get intervention programs versus another staff member in some of those schools we will also have title 1 allocation that will come with essa we don't know what it is but we will be very frugal and very intentional and very systemic about the way we approach that and so I guess I just want to apologize to the whole board that we don't have all these answers to these questions because right now this week we're really focusing on hiring the people that are gonna actually clarify the rest of this and and get some of these things worked out thank you for all your hard work it was more of I think thinking too of you know in our spending what are some priorities that we would like to keep putting out there exactly and we will start identifying and letting the board know this is what we really need and what the cost is so that it's always on your radar and will be positioned to do that in the next few months once we get off the ground with the adoption so on I welcome the questions we just don't have I hesitate to answer when I don't really have the key people here that can actually give me definitive answers right now a bunch of team but do we still have the funding stream from the Mount Hood cable Regulatory Commission for the literacy adoption that was an ongoing funding stream it's like a fad for like four five years so and it's a restricted oh it's great smart it goes for tech smart okay that's what Lewis
02h 35m 00s
just said okay not the literacy adoption it's for text money that's yeah there was something bundled with the literacy adoption whether it was yeah anyway I just we didn't lose that money right and if I could just share the principles where we added that FTE did find out this morning good and we looked up the ethnic studies so OD E is supposed to identify standards by 2020 and then they're supposed to have an implementation rollout by 2021 there was a news article that said something different but we just looked up the actual House bill so we have plenty of time to implement I mean to figure out what implement but we have to wait for the standards yeah I think there may have been a GPS board policy I know that Courtney Wessling is tapped into that work group that ongoing work group as well legislative so I don't have a question I just want to acknowledge and thank the superintendent for the discussion around the earlier raising the issue of the district internal performance auditor so we have a board policy and haven't had that capacity recently and I think as we take the handoff from the Secretary of State's office it's going to be an important tool for the district on how do we most effectively use our resources so I think I think T SEC and our discussion earlier also made the note there's gonna be a gap after this coming year that's even gonna be a bigger bridge to try to build and we have to be looking at where the operational efficiencies might be we've had conversations around you know transportation might be one area but there's probably other areas and you know having a little bit of capacity to look at that it's gonna be important to try to recoup some some resources so I think unless there is some compelling additional questions I'd like to ask for a motion for resolution number five six six eight to impose taxes and the adoption of the FY 2018 budget 2018-19 budget for the school district number one J melanoma County Orion it's been moved by director crunch damn and seconded by director Esparza Brown miss Yusa and I think there's some citizen comment school board I'll try and be kind here because that was an amazing absolutely amazing discussion in the answers and it's unbelievable but you know we will point out to dr. Curtis that we have a person who we had a resolution and point this out to the superintendent to the we'd have a person in our district who has the charge of doing multicultural education and helping our teachers with that and being a resource for that and that man is a pretty terrific person and you should remember that as far as a brown because you you voted again you tried to kill that multicultural education the last I already talked about the board and the budget in general but I just wanted to come in on one last thing here again last June the board passed a resolution that asked the superintendent to look at the ESL program particularly looking at the possibility of an extensive English language instruction so I guess in our it's our vision that we have children who can't speak English and we put them into classrooms where nobody speaks English that's our or again that which should be part of our vision visionary thing or is that part of our organizational values to have children who can't speak English older children and we just put them into classrooms and give them where they have little or no
02h 40m 00s
chance of success that's that's the way we're approaching it that ESL teachers almost everyone I ever talked to says no that's not how we should do it we should be doing we should be teaching these children English as much as we can right off the bat and the reason you don't see those ESL teachers or hear them all the time is they pretty much given up the ones that I talked is is worthless trying to get the school district to do that now we're going to the push end model which isn't going to be very workable either we've cut supposedly to Yale D classes and Benson so dr. dr. more actually talks about social emotional needs of children well yeah send them into a classroom where they can't speak any of the language that's really good for their social and social emotional needs that's a really good thing for us to do it's just it's crazy that we cannot figure out how to deal with it with children who are older children who are immigrants who can't speak English we can sit here and do yes let's get ice out of there hey I'm all for that but it's pretty if I wasn't so kind I think I would suggest it's very hypocritical for this board to sit on boat 704 something that doesn't really directly necessarily affect us where in actuality we could really be helping all of our children who have this problem and we're doing nothing in fact we're going backwards thank you many additional board discussion I'm just gonna I think then closed by thanking all the staff I know this was a difficult year we had sort of an evolving situation we at one point had potentially a very large budget gap because of a fiscal issue that we were able to get fixed at the legislature the staff just did a great great job and I think looking to the future and how we can do it better I think we're that's going to be even better it with the improvements but I really want to recognize the work that the staff did to sort of get us through this year and have in a very difficult situation and congratulations superintendent Guerrero well we're almost on the eve of your your first budget boat boat and you know I think just the comments by the tax supervising Conservation Commission that like nice job in a pretty difficult situation we're very appropriate so thanks to everybody who helped get us there any other final comments just a brief comment as we've discussed things tonight at times we've been smiling and kind of joking around just because we're human and at the same time I think everybody up here and in this room realizes how many millions of dollars short we are and how the state of Oregon has once again shortchange children all across the state and I think each of I'll just speak for myself I feel that very personally and very deeply about and have pointed out the things that we just don't have the money to address or we could address but that would lead to a deeper shortfall over here I'd love to have more media specialists funded right off the top and yet I have idea where that money would come from that wouldn't cause a dense somewhere else thank you for the comments I think I mentioned in my opening report that we were trying to bring across the finish line a budget developed under dress because the director Bailey's point we're trying to make a meal and we don't have all the ingredients and it pains us to not give more attention to certain areas especially for our students who have not been historically served as someone who has spent their career as a bilingual educator as an ESL teacher and as it personally has an elo learner myself you know I understand what an impact it makes when the experience is an impactful one but at the same time here we are I also want to thank the entire cabinet and their teams as well as our budget development small but mighty team for pulling it all together I'll just point to every time we spoke publicly here in meeting we always ended
02h 45m 00s
with this budget timeline and it had about 30 occasions when we talked as group about the budget and many of those were with the board and open to the public's scrutiny in questions and we've tried to do our best to answer questions in some cases where we haven't even had to bandwidth to think through some of the answers and didn't want to be irresponsible and giving you an answer that just wasn't reality either so we've tried to balance our own comments in that area and done our best to present a feasible budget that'll allow us to do this next stage of work and I think we all expect that the next time around will go even better in the spirit of continuous improvement so thank you for your consideration but this is our best thinking do you want to say something okay nope no hand motions anybody okay dr. Kostin I just want to say that I really appreciate how at the end of this process the superintendent and and your leadership team put forward framed the budget in terms of whether it was six or seven strategic priorities which is something that I think we all had been grasping for that sense of order for this effort and we kind of recognized that you know we're gonna have a strategic planning process and we've been flying without that for a while but I think even though it was kind of the backdoor approach it really ended up bringing a sense of order and prioritization to this process and made it much easier to understand how we were parsing things out strategically so so for me to wrap my mind around whether these resources are really being deployed in service to the goals that I and we care about that was a really critical step so and now moving forward before we do have a formal strategic plan process as far as I'm concerned those are our that's our guiding light those six or seven principles that have been identified and that were the bedrock for the development of the budget and the prioritization of resources that's that's the lens that we need to use to order all of our work so I really appreciate that coming through near the final stretch anybody else okay if not all those in favor please indicate by saying aye aye he knows so student representative Tran aye the resolution number five six resolution five six six eight is adopted by a six to one vote of the board with a student representative Tran voting aye thank you all next up we have two appeals to the board the first appeal I'm going to ask the vice chair as far as a brown to discuss it could some something that went to the teaching so this was the ESL appeal that we took to the teaching and learning committee to be able to understand was quite intricate so to understand it a little better and had discussions with the staff the teacher that brought it forward and the teaching and learning committee voted unanimously to uphold the superintendent's decision and it had to do around credits the names of classes and sheltered instruction particularly around students that are newcomers a big piece of this is that the law only allows newcomers to be in segregated programs for a year Oregon law allows up to two years but the intent of services then is to initially teach students English but pretty quickly get them to teaching content standards through sheltered or easier English while upholding the same standards we cannot water down the standards for English learners this is an equity issue segregation and non segregation is also an equity issue so therefore we do vote to uphold the superintendent's decision and the teachers will continue to work with the teaching and learning department and the ESL department to align those courses across the district
02h 50m 00s
just to ensure that you know there's quality coursework and that the courses are the same you know means one thing in one school it's gonna be the same quality and standards addressed in across the district just just to comment there seems to have been some good first steps in terms of collaboration around resolving this issue in a very positive way and we want to keep monitoring that to make sure we have a happy ending so expect that would be part of teaching and learnings we're all start already I think we've gotten some emails director Bailey that the meetings have started to occur it's so work is underway already resolution number five six six nine resolution dot polka super news decision on the step to appeal to have a motion second it's been moved by director Rosen and seconded by a director Khan stam masseuse and is there any public comment on resolution six six in additional board discussion I want to take just thank the teaching and learning committee and the chair for taking that on I think you know these we came to the board once before and I think sometimes these things don't always have a straight path and this is one of those cases where I think we got to a better outcome for the individuals who filed the complaint and for the district so students so the board will now vote on resolution five six six nine did you ask for a public comment I did theirs board will now vote on resolution the five six six nine all those in favor please indicate by saying aye any opposed Moses leave the resolution passes on a seven to zero vote the student rep does not vote on Appeals we have a second appeal this evening board members it's been in your packet it's resolution number five six seven zero its the resolution to uphold the superintendent's decision on a step to appeal do I have a motion it's been moved by director Const and seconded by director more miss Hewson is there any public comment on resolution five six seven zero there is not is there any board discussion on the resolution the board will now vote on resolution five six seven zero all in favor please indicate by saying yes yes all opposed please indicate by saying no the resolution is adopted by a six to one vote next on our agenda tonight is the board summer calendar so and also the regular board meeting calendar its resolution five six seven five I think we're just having a discussion now and this is going to be voted on as part of the business agenda so our policy requires that the first board meeting in July we adopt the calendar Rosanna if she were here I think would say that we should maybe move that up so that we're adopting our account our summer Barb's next year's calendar before actually the first month of that school year so as you can see we have [Music] scheduled meetings laid out on occasions board meetings may be held in school buildings like we did last year there's a notation that we you know may look to a 2-day evenings for their work sessions or special meetings and that would be in the interest of when we have a particularly full agenda trying to have shorter evenings but that will be something that we can discuss at our retreat on August 3rd as we were discussing the sort of what the summer calendar would look at we surveyed the board and staff on what sorts of things we needed to do this summer and then what sort of what were things that we wanted to do this summer and I think we tried to pare down to the things we need
02h 55m 00s
to do and just looking at the calendar July board meeting we need to devote I think a fair portion of both meetings on the 17th and the 24th to the Lincoln Bond master plan and getting that approved so that we're on track with that we also board leadership discussed given we're at the end of the calendar year starting the evaluation process with superintendent Guerrero in addition in July we expect we'll have a fair numbers of the 2018-19 contracts that just flow out of the start of the school year in addition in sort of the second board meeting in July moving addition to wrapping up sort of the backwards looking evaluation for 1718 some goal setting for the superintendent for the this upcoming school year and then in August seeing sort of a shift to now that our school year starts the fourth week in August really looking at you know just are we all set for that we've got a this should be exciting start at the school year it's hard to believe we're talking about this year but opening of the to new Middle School's which will be a really hopefully a transformational experience for a thousand kids but we also have some potential facilities issues as part of that also looking at our health and safety planning for the upcoming year and actually the second meeting in August school will have started so so the first day of school is so our board meeting in August is this second day of school and well what was the date that you said for the board retreat August 3rd I'm sorry you're right I think thank you how does that write that day so and then mixed in with that and this will require I think some more discussion but mapping out we build through the process of the timeline of getting the Benson master plan working backwards from Venice the master plan approval to a CTE plan the enrollment and also the budget related issues so that's a sort of summary of the preview the next two months and 340 meetings from now we'll be back back in school when do you start school losses I know the superintendent had some concerns about being staff being available for a full board schedule through the summer I'm curious as to whether this proposed board schedule is agreeable and doable to for you and your senior staff what I appreciated about it is just you know calling out for the year a cadence of every other week generally for regular meetings I think you know the board will have to engage around what other occasions you know staff would need to be there so you know a decision around any committees work sessions and things like that I think that's where it starts to sort of you know become a little bit more challenging to make sure we're prepared and that can be present for those but for the summer I think Sharon Edwards called out a few topics we really do need to discuss so we stay on track and the Lincoln as an example of that and so we're you know we'll be conscious about building any vacation rotations of senior staff that we need around around around these dates as much as possible but I think for July and August these these are workable I should just note we because of the because we're now complying with the state's complaint policy there's just a regular cadence of things that come
03h 00m 00s
through that we've got to hit some deadlines also I think we've I know in for sure in the fao committee there's a couple things that are sort of timely that we need to get after if we're going to for example do anything that this particular building we have some litigation issues certainly the but potential Kairos lease so there's a host of things that just moving along but I think the goal will be really sort of condensed to condense the work and tonight's any indication Stan Stan schedule so with that I'm gonna ask for any board committee and conference reports and close this the idears the last student rep report so I'm not gonna calling you first but if you want to do a lasting Rehan so any any committee reports enrollment and forecasting met primarily focused on two items one is boundary changes on the west side that actually cleans up some errors in the was it to 2016 west side boundary and I sent a note after that on board member to board members already but you should be getting staff will be working on resolution and maps to help clarify and help you walk through that but the committee voted unanimously to make two recommendations for boundary changes we also took a first dive into hardship petition data the it's a massive data we don't have all we have basically one year we you know I have asked for more detail and I still asked for more detail further yet trying to figure out you know we just have a lot of kids moving around and how do we minimize that so we're but it's one of those where you you look at some data and you hope a couple of things jump ad to you as really obvious and that wasn't exactly the case so we'll continue to look at that and been working with staff about bringing to one of our August meetings bringing PSU and somebody from the city of Portland to talk about enrollment projections both short-term and sort of longer-term the PSU is more shorter term the city is more longer-term in terms of the city plan and I think that's something everybody said they wanted to at the full board and that will kind of help set the table for some of the things that we're looking at in terms of both capital planning and and enrollment balancing yes we did so at the last meeting we had a pretty full agenda and one of the agenda items was on the transportation and it is part of the business agenda for tonight we talked about the negotiations that are going on with first students around extending their existing contract the the committee unanimously recommended approving the extension as proposed by staff it includes some changes that if other board members are interested we could go into detail but it it is an extension of an existing contract so there are limits to how many changes were possible to make and still have it be an extension the extension is for two years and the
03h 05m 00s
other thing to note is that the the intention is to produce in an RFP in the foreseeable future that would be and that would be open for bid for for a new contract going forward the there's going to be a pretty long ramp up period to develop the RFP and then there's going to have to be a whole process to do that so this is not something that's going to be able to be changed anytime soon but but the expectation is that we are going to be opening up for bids in the future for a bus country yes I'm gonna be in parallel starting a RFP process yeah I think we should discuss now so Terry can go home earlier but that helps clarify my question I think a related question is have we seen an improvement in metrics in terms of service this year would just be kind of a general question I don't know if that was clearly indicated yeah and and among the changes in the in this extension of the contract is the establishment of some some metrics some performance metrics and there are well okay I'll let Terry go through this was an item that was pulled for further discussion but thank you for amendment an existing contract with the first student for a two-year extension it's not an insignificant amount it for the public's benefit 26 million dollars on top of 176 we already spend that's in millions but can you give us a little bit more detail to give them the discussion here were there particular questions you wanted answered or just an overview start with an overview okay and so again as I don't think you need to go into gory detail cordia basic details it is a two-year extension as director Moore said since it's an extension there wasn't a lot of negotiations we could do with them changing the actual terms would mean that we would have to go out for a new contract but because of the RFP process being fairly long we knew we had to do something now in order to be able to ensure we had service the coming year with negotiations first student has approved a new contract with a new CBA excuse me bargaining agreement with their drivers which was a large increase in wages this year they were at 1650 next year I believe they start at 1825 and so that drove a lot of the cost increases that they needed to try and get an increase in order to meet their business needs the first year of this extension will be a 12.5 percent increase over our current rates and the following year will be an 8 percent increase over and above that so next year is 1.4 million more than this year and then the following year another additional million in the past we've spent about 12 million annually over the last few years this year less at 11.6 but we're projecting out to be 14 million in that 1920 school year and I hate to say the gory detail would be that when we do go out for an RFP we need to expect even higher increases to was just the improvements that have been made and relationship and the reliability over the last year from when we went into a sort of informal corrective action plan with first student and also the improvements that are a result of those wage increases in terms of them not being so short of dry running into those crises where they were shorter drivers that we experienced a year plus ago one thing I will say is we changed the model this year and how we delivered our services at the beginning of the school year we realized that first student was still going to be short and so we built a program within
03h 10m 00s
transportation where we were using type 10 vehicles so we went from 0 of those routes to 11 we also took back several of their yellow routes and hired up what we did is we converted some of our budget dollars from first student allocations into new FTE for the for our department so yes it was a rosier picture but it wasn't all because first student made improvements in theirs but there's been a lot of personnel improvements just over the last few months their regional vice president has been replaced their area regional manager has been replaced they're bringing in a new contract manager out of Seattle he was up in Seattle dealing with the strike up there and he's going to be taking over the site for this coming school year so I think there's a lot of new personnel that we hope we're going to bring a lot of effective ideas coming in but I think there is we have built a better relationship with them the contract talks about performance measures we will be meeting with them weekly we will be ensuring that they're doing regular reports with us to both fao into the board there I think there's a little stronger language in the contract that if it were to come down to that and their non performing and we haven't been able to get an effective plan out of them or improvement this this extension does allow for us to seek out other vendors and then we would charge for a student for anything above and beyond what we would normally pay them so there's a reimbursement part of that we've set key performance with driver counts we're working on an accountability plan for absenteeism so that expectation for when we do have inclement weather or other issues that's due I think by October 30th is the date that we set we're forming a transpiration committee which would consist of of higher level folks both from first student and from our district that will meet quarterly to review complaints to review performance on-time performance items such as that as well as the weekly meetings and the monthly meetings that we would have with for student at our departments levels and there's also increased a requirement for some communication between for student and principals right yes there they're really seeking a higher engagement with our principals and with our senior directors so that they're able to make resolution at those levels and I think that that in a lot of schools that already exists with our monthly driver meetings several other schools have really good relationships with first student so that would be one of them that they met on a monthly basis and after a rocky start we got things on track and then we had a very good year with someone thank you can I also mention there are some internal changes that are that are coming online so we've got new software coming that's going to make it easier to do routing and to be tracking on-time performance and and doing reports and that sort of thing yes we did a war to a vendor versa trance tyler technologies were in the process of implementing with them weekly meetings with their project manager and our project manager with that will come that parent communication app probably not till a really soft rollout in the spring and then hopefully a full rollout in the fall other personnel changes just in the transportation department we had the contract with transpire where they see today analyst and director in the department we are ending that contract so we will be hiring a new director and i look forward to meeting our new deputy superintendent boss so when we decided to have some leadership about it we had a very thorough discussion about the contracting process
03h 15m 00s
and how oversight occurs and who's responsible for what internally in terms of monitoring and evaluating contracts and we're going to be getting probably in early fall i think a more comprehensive report out on kind of a general system overview of how we're going to be overseeing how we're going to be contracting itself how we're going to be monitoring contracts how we're going to be evaluating them and Stephanie snowden will be bringing that back to fao in the fall and then the final thing we talked about was a couple of policies and we only had enough time to give a kind of in principle overview of what these policies are about but they are generally speaking about real estate and the first policy we renamed it is now in at least in draft form the current name is preservation maintenance and disposition of district real property formerly known as surplus property we're not calling it that anymore and then the second policy was on real estate transaction and we only had enough time to really do a general overview board members were given copies draft copies of those two policies and we're going to be coming back at the next FAO meeting which has not yet been set to talk in more detail about any changes that's it yes yes I've been or at least to another port meaning oh look it's another board meaning the Oregon School Boards Association board had its summer meeting this last weekend the organization itself is doing extremely well leadership is doing fabulously their communications and creative people are and lobbyists are doing a terrific job we spent quite a bit of time reworking some of the organization's goals and we made them much more student-centered and also for the coming legislative session we are going to be taking a much more robust view of revenue reform as many people have said this evening we're grossly underfunded all the time and the OSP is board has just decided we're sick of this and we are going for the whole enchilada we're going for a revenue reform solution that will fully fund the QAM it's it's time to say yes thank you thank you a couple of little issues we are very concerned about the consequences of the Supreme Court's likely ruling later this week on the Janice case we are already seeing that it's having a very bad impact on labor relations in Oregon we are also very concerned about the state's current posture on the 20 19 20 21 biannual state school fund the initial traditional start of the process is setting the current service level and that is what funding will allow us to continue giving our current services the initial CSL from the state is five hundred million dollars less than what our districts say they actually need I have prepared a fairly lengthy memo to the board and superintendent about the underlying reasons and actually unlike many things that I write I think it's pretty interesting because we are finally getting some comprehensible reasons for why we are chronically shorted on the CSL but for the people at home I would just ask that you continue to let your legislators know that adequate school funding has to be a priority and that nine point three billion dollars is the figure that actually continues current programming
03h 20m 00s
and that is still one point seven billion short of the amount the legislators own quality education committee says we need to be allocating for k-12 education in the coming by enniaa thank you Paul's comments on the current service level we had a legislative inner gavel intergovernmental committee meeting and one of the issues we talked about is the student success committee that is the bipartisan committee that's touring around the state they'll be in Beaverton July is it 11 I think their next meeting is in the Portland area people want to check that out and then we are hosting that on September 22nd so obviously this is a place for people to come out and talk about you know what we need to do in terms of funding levels and current service levels and as well as you know all sorts of programmatic issues so they will convene the group of stakeholders the OTB know de will convene a group of stakeholders for the student success show that we host which will include parents and some of our educators administrators board members etc so they'll come to one or some of our schools but it's really Oh des show but we will play a part in encouraging the public to come out and share their views so we talked about that and we talked about the formulation of our PPS legislative agenda for the 2019 session and shooting to have a preliminary district platform in October at which point we kind of shop it around with other partners to see who's on board for mutual efforts or what things we may go alone if they're really important priorities just for PPS some of our top priorities that are already in the work our issues arising out of the recommendations from the Whitehurst report so staff is already tracking a legislative work group that is looking at the issue of portability of personnel files so if an educator leaves a building does that educators you know what kind of changes do we need to make to make sure that all records of concerns go with that educator in his or her files also looking at TSP see timelines teacher standards and Practices Commission timelines for investigations and there seems to be some legislative appetite for tightening those up and making sure there are timely responses which is again another thing called out in our recommendations and then the third one that is tied to those recommendations as well is looking at the the language for around the definition of sexual misconduct through the teacher's standard and Practices Act so these are all things that may proceed without a lot of advocacy on our part but we are going to make sure that they proceed and they're all again tied to the recommendations from Whitehurst and we also discussed conversation at the State Board of Education around in the phasing in of instructional time requirements and PPS is not lobbying on that issue but they are considering some what they call targeted flexibility around the implementation of the standards on instructional hours for students so at PBS we've made considerable progress in the last two years on making sure that the vast majority of our students are scheduled for a full school day but some of the some of the organizations with whom we are typically aligned are advocating for these measures of targeted flexibility on those standards and as a district and as a committee we're staying neutral but that all should be resolved by the end of July I believe they're they're meeting in July [Music] so there's three different categories that it pertains to one is one of the standards that a lot of administrators have concern about is that 80% of a particular school be able to meet a standard and there are you know we have a lot of administrators who think that
03h 25m 00s
there are a lot of extenuating circumstances and other opportunities that students want to pursue that should give us the ability to have a little more flexibility around that particular part of the implementation and then another one pertains to alternative schools and the fifth year that a lot of students in those schools are in and more flexibility there and then their area of targeted flexibility is around students who are entering senior year on track to graduate so staff is monitoring all that closely and that was so I I haven't I have been following this with in great detail but I would be concerned if OD e required the 90% attendance for 80% of student body at every school in every program we have a fair number of students in alternative ed programs we have special ed programs we have therapeutic programs all of which would be made impossible if OD e sticks with that you know one size fits all really inflexible standard well this is a decision that's gonna be rendered by the State Board of Ed so that's how old he will get its marching orders do we have I mean I I wasn't able to attend that meeting but I think we as a district ought to think about whether we should be weighing in on this question because I think for a lot of students there's you know their their ability to access appropriate educational opportunities it may be taken away that I mean that was a compelling argument that has been made by some of our own administrators and by our partners but not you know we have not taken a formal stand or testified no one from our district to my knowledge has testified before Oh de on the matter well I think some board members testified for no flexibility or no flexibility so can can we can we get some kind of report from staff about kind of what the implications would be of these rules well that's the other piece of it that's really difficult because there are is are some murmurs that it could become a punitive measure even in terms of funding I mean that's that's the next step of this they're not there yet but the part of the concerns that have been brought forward by administrators is that they don't have the ability to compel students to register for eight classes if they already have enough credits to graduate so how can the state compel the high school to mandate that when the high school has no ability to force so that's it the argument that's been brought forward by one of the arguments that's been brought forward by educators I don't know a superintendent if you want to weigh in on this I mean I think a lot of districts are voicing some of the I mean areas that you talked about one is alternative programming the other is seniors that are on track I mean unless we're expanding dual enrollment options and they want to get a head start that might be one way we could think about meeting it but there are also fiscal implications to to offering those that kind of programming and are in our schools so you know a lot of a lot of these things are coming up by districts as they start to think about what would it practically mean and yeah sure I have funds on a lot of aspects of what's being proposed there's there was a fourth inception as well which is students in some kind of extended learning accelerated program outside of the school district proper so it wouldn't be counted as seat time but they're getting education I think well actually it was AP IB and external like internships or something like if
03h 30m 00s
you have a I can forward to everybody exactly what the targeted flexibility and then and descriptions are and then also Courtney West wing's synopsis of the status of the conversation and when the State Board of it is it might be helpful if staff does in fact prepare a little bit of an analysis for each of these with each of these exceptions could mean you know we have over 300 students in alternative programming now 84 graduates at Alliance alone you know could they do a full day they're there because of parenting and other is you know variables in their lives right now so we know they would be an impacted group for instance I would because my guess is that we probably can't afford to be neutral on this one I'd like to see a draft resolution yep convey all this to Courtney oh one last thing regarding the white hearse recommendation is that staff mary came from the general counsel's office is in the process of refining a memorandum of understanding with the Portland Police Bureau that actually was underway before the recommendations came out but that addresses most of the issues that were identified by Norm Frank as problematic in terms of our coordination and communication with the Police Bureau so she she characterized that as a very collaborative constructive process that's moving along so as before it goes out to partners I think we should probably bring it back to the full board so we have a sense of is there a consensus about what's on the agenda how we might prioritize them so if they take between sort of funding and a whole host of other things would be good for us to sort of weigh in on what how we want to prioritize and one of the other issues mentioned was the custodian civil service boards witches and that's that's gonna be yes alone that's just word that's gonna be a solo and I don't think there will be a coalition working with us yeah and is this one of those universe of ones statutes like really we're the only district is a city right which is us yeah yeah yes so it's a universal one which I can't believe his constitutional even but anyway you over there in the black coat um but with regard to the legislative platform the general plan is October float our legislative platform in October for full board vetting and discussion and then approve it before the end of the year and then work in concert with our partners on things that we are aligned on and work on our own on things pre-session filing earlier than that to get if we want to pre session file bills or have committee files but just because I think I think that's like mid-september I don't know if we wanted to have some discussion on that anything that we're initiating on our own so whenever it was read and I took a deeper dive on the student representative report and it's kind of exciting to me at least is that we kind of discovered that it doesn't just student voice or student leadership doesn't just encompass the student representative policy and what the council is also an agreement with is that we start looking into the student leadership policy in the schools and seeing how though the student represent policy in the student leadership policies compliment each other and how we can incorporate and make it more not so much like centralized at the district but dividing it across our high schools and you know as we build a stronger foundation down to our middle schools or whatever yourself I guess that's kind of exciting and although and just to see that how
03h 35m 00s
much it's grown since we first started revising and editing the policy and then it's stretching into the next term which I guess it kind of works out in our favor which kind of sets into motion just what we want to do or our strategic plan for the district student council so it's exciting to see that we're being projected into a direction that is really gonna help us grow and you know please invite me back for when you guys vote on it and things like that cousin it'll be exciting to see it be voted in so thank you everybody okay so any other business any community refer I don't think there's any committee referrals the business agenda so the board will now consider the remainder of the business agenda having already voted on resolutions five six six four and six five six six seven through five six seven zero we also have another addition to the business agenda which is resolution five six eight o which everybody should have at their place do I have a motion in a second to adopt the business agenda it's been moved by director Anthony and seconded by director Esparza Brown miss Huston is there any public comment on the business agenda is there any board discussion about the business agenda the board will now vote on the business agenda all in favor please say aye aye aye opposed soon ran it's the last vote aye the motion passes on a seven to zero vote with student representative Tran voting aye the next regular meeting of the board will be held on July 17th this meeting is they still have 35 minutes no the meeting is adjourned

Sources

PPS Board of Education, Archive 2017-2018, https://www.pps.net/Page/12568 (accessed: 2022-03-24T00:57:51.006202Z)
PPS Communications, "Board of Education" (YouTube playlist), https://www.youtube.com/playlist?list=PL8CC942A46270A16E (accessed: 2023-10-10T04:10:04.879786Z)

2018-06-26 PPS School Board Regular Meeting

Documents / Media

Notices/Agendas

Materials

Minutes

Transcripts

Event 1: Regular Meeting of the Board of Education - June 26, 2018

Sources