2018-02-13 PPS School Board Regular Meeting

District	Portland Public Schools
Date	2018-02-13
Time	missing
Venue	missing
Meeting Type	regular
Directors Present	missing

Documents / Media

Transcripts

Event 1: Regular Meeting of the Board of Education - February 13, 2018

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this regular meeting of the Board of Education February 13th 2018 is called to order welcome to everyone present and to our television viewers for tonight's meeting any item that will be voted on this evening so if we're unable to continue our meeting we may take a temporary recess but not for permanent so we'll wait we'll wait till they come into the meeting [Applause] [Music] welcome so I'm gonna I'm gonna restart so welcome everybody for this is the regular meeting of the Board of Education for February 13 2018 it's called to order I want to welcome everyone present and to our television viewers for tonight's meeting any item that will be voted on has been posted as required by state law the meeting is televised live and will be replayed throughout the next two weeks please check the board website for replay times this meeting is also being streamed live on our PBS TV Services website as a reminder we now have our PBS Ombudsman Judy Martin attending all our regular board meetings and Judy where are you oh she's right in the back and I also want to call out just while we've recognized Judy that she has officially received that credential of certified organizational Ombudsman practitioner through the International Ombudsman Association and I owe a was officially formed in Iowa was officially formed in July 2005 it's the largest International Association of professional organizations for Ombudsman practitioners in the world representing almost 900 members from the US and internationally the mission of IOA is to advance the profession of organized organizational Ombudsman's and ensure that practitioners are able to work to the highest professional standards so congratulations Judy and thank you for continuing to come to our meetings and to serve the PBS community Judy's here to listen to public comment and appropriate provide additional support to families who need or want it Judy can be reached at 503 906 30 45 or at Ombudsman at PBS net we also have interpreters with us this evening and I like to ask them to come forward at this time introduce themselves in the language they'll be interpreting and inform the audience where they will be located in the auditorium should someone need their assistance go ahead when I started this Miami Lucia Cabrera's sorry in carpeting it's fine you'll see Melissa Seaton we started under control operate in a future movie that we can Tom get vinegar vietnam sink with a fish how about you sir court on degree in Turku V sin gamma a movie tiger how you come to man whatever God shocked were you i helping openly the chauhan yet thank you thank you so we have a full agenda this evening highlights include we're gonna start the evening with the superintendence report and receive an update on the plans for the opening of two new middle schools and other transitions that are underway we're also going to receive our quarterly updates from the bond accountability committee and also from the office of school modernization as well as hear updates from board members who are serving as representatives on the design advisory groups for the upcoming school modernisations the board will also vote on a boundary change tonight and hear a presentation regarding open enrollment and that open enrollment presentation will be the set up for a board vote at our next meeting and our last formal item will be consideration of a step 3 complaint before we begin our meeting agenda tonight I want to share with the school community that the board will have a
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second meeting this week tomorrow we're going to have an extended work session to develop a road map and work plan for the remainder of the school year since July 1st the new board has recruited and hired a superintendent ratified several labor contracts including last week's ratification of the Portland Association a teacher's contract voted to address issues related to milligrams inequality supported the plans for health and safety improvements in our schools significantly change the operations of our board meetings by adding interpreters have the Ombudsman's at the meeting and the general counsel at our or Dyess and it's time for us to chart the next five months of our work and also build a framework for the next school year so we'll be spending tomorrow talking about our work sequencing aligning and integrating it and also looking at how we align with the superintendent and staffs work as well so we'll be starting to build the roadmap tomorrow it likely will be an iterative process all of our documents will be posted publicly and shared and it'll be ongoing work and we welcome the feedback from the larger school community so this time I would like to ask superintendent Guerrero for your superintendent report what could evening directors good evening everyone we are celebrating Black History Month here at PBS school communities everywhere are finding a wide variety of ways to celebrate and I wanted to highlight just a few examples Roosevelt High School scheduled a full month of activities for students ranging from hoodies up on February 5th and recognition of Trayvon Martin's birthday to a month long dream flags project inspired by Langston Hughes poetry in which students write about their dreams on flags that are hung in the commons area at Woodlawn they are learning about the history of tap dancing and its impact on African American performers included is a live performance by Corita Griffith Walker and her tap dance ensemble it's SR Chavez they are holding the first of what will become an annual African American read in which features african-americans from within PBS reading to our students at Grant High School the Black Student Union led an all school assembly additionally the PBS pulse has been running weekly stories of prominent african-american alumni including Harold Williams father of our very own Natasha Butler Harriet Tubman planning principle and I had the opportunity to visit a nationally known art museum last week which happens to be located inside the Martin Luther Junior school it's called the king school Museum of Contemporary Art and it's the only one of a kind in the nation it's founded by some PSU our professors and it features rotating works by nationally acclaimed artists as well as works by students at the school students help run the museum and they are exposed to great works of art on a daily basis just another one of a little-known groundbreaking projects here at Portland Public Schools kindergarten readiness a recently released state report shows that Oregon is regressing slightly when it comes to ensuring students are prepared for kindergarten the report finds that many students do not yet demonstrate certain foundational literacy skills like recognizing letter sounds or the ability to identify upper or lowercase letters the takeaway is that high quality early education experiences and opportunities are as important as ever the statewide data shows that students who enter less prepared for kindergarten have a harder time meeting the same expectations as their peers here at PPS we've been showing some good results with our early kindergarten transition program children attend school every morning for three weeks in the summer and parents gather twice a week to meet school staff and discuss how they can support their soon-to-be kindergarteners this program has been made available at 15 schools another important holiday lasts late last Friday night I had the pleasure of attending the end of a day-long celebration the Vietnamese Lunar New Year celebration at Rose Way Heights I was amazed and tranced by the student performances it was clear that a lot of effort had gone into the carefully choreographed dances and the colorful costumes you can read more about it and take a look at photos of the event on the PBS electronic newsletter the pulse found on our website I was heartened by the big community turnout for the event and the celebration of language and culture thank you to all of our teachers and organizers of the event Constitution teams many of our high school students participate in a particular course called the constitution team where they learn about the history of American government the Constitution and Supreme Court cases and preparation for the annual We the People competition and I want to be able to recognize all of the high school teams who competed Lincoln Madison grant Franklin and Cleveland and I want to congratulate the
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Grant High School Constitution team for winning the Oregon state title so for the second year in a row they will head to Washington DC to compete in the Nationals on April 28th to 30th good luck to our Grant High School Constitution team also where they mention Lincoln math club also deserves a congratulation they competed at the Harvard MIT mathematics tournament this last weekend students Anders Olson Randi Zhang and Cedric Wong represented the school and PPS at the competition there Anders placed fourth overall in addition to coming in first and I hope I pronounce this correctly combinatorics combinatorics which I had to Google this it's about using abstract algebra methods such as graph theory and probability theory for counting things that otherwise are difficult or impossible to count so congratulations to anders Olson and the rest of the Lincoln team for their work their hierarchy and in closing I thought it'd be fitting to hear from some of our students so we have a little video some of you might have caught on our website that we're going to show here for just a minute well I like about school is everything and the teachers are so nice and if I want I need to stay in the school school is how nice all the teachers are how supportive my friends are and the people at the school are always super creative and really nice I mean every grade is like everywhere I like about school is I have a lot of friends here and I middle play with them and they're all really kind and this school really helps me teach and they're great I was new here and everybody is really nice to me and so they are now and I've been getting a lot smarter and my grades have been going higher since I've gotten into fifth grade when I'm in fifth grade it will be like amazing I like mr. faladi I like the teachers and I like library computer lab and recess I will ask this school to become bigger and stronger I I think that um just that particularly at this school there's a really nice community and everyone's always very supportive of each other and I think the teachers are really understanding and nice and I just like learning a lot so I think it'll be fine my name is Damien and wait would you like me to say my full name I like to learn and help other people learn other things and it really makes me feel good inside and also the other people feel really good inside what I like about school is that all the teachers when they're saying something they always listen to you and like take your advice about something and everybody is very nice and everybody tries to help people and tries to build community I like soccer and the fields opening and I've been getting a lot of better grade I am in second grade and I hope everyone enjoys what I said [Music] thank you Brian Robertson for producing and thank you to our wonderful Llewellyn students for being so willing and enthusiastic about being interviewed stay tuned for an occasional series where we get to hear directly from our students thank you thank you and I hope somebody will pass on to allo Ellen that we did enjoy that Damien and I'd like to know his full name so Thank You superintendent Guerrero for sharing news from across the district about our students and our staff now we are going to have a presentation again by this superintendent sharing sort of giving us updates on some of the transitions that are happening and I'm going to ask the board to hold your questions and you write them down and wait till superintendent Guerrero gets gets through the presentation and we can have a questions at the end and as a reminder we're gonna have our public comment at a time certain at seven o'clock so for midway through your questions we'll just break our public comment and then continue on with that superintendent good girl thank you we're gonna do our best here to provide a very high-level overview some highlights you're gonna hear from a cast
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of characters of staff I'm gonna challenge them to keep their slide to about 90 seconds knowing that we'll entertain your more detailed questions at the conclusion of the presentation so you're gonna hear about how progress is going with our two middle schools and many of the other transits transitions that are part of this process so we're going to start with an area that kind of I hear a Abbot Harriet Tubman Harriet Tubman middle school I'm gonna call up our CEO Gerry Benson to come up and talk to us about an area that's we've been putting a lot of attention on understanding and he's going to just give us a little overview here so the facilities part of Tubman there we go excuse me so we've contracted out to a design build firm they've walked the entire site they've done assessment they've come back with some information wherein the cost estimating vetting process with them there are still a lot to be worked out a design-build by its very nature means we don't have the full design yet we do have an item on the board agenda tonight approved them for some of the things that they can move forward with so we have our environmental firm that is going to do all the air and monitoring and testing they are actually a couple days ahead of schedule they have some equipment set up at the top of Tubman right now the Moores arriving by the end of the month the month of March is asbestos abatement inside the facility and then contractor preparation and and then April we hit with the double shifts all the way through what they have so that's what we know today down here our new shirt Nutrition Services folks have walked it the kitchens in pretty decent shape they don't need to do any upgrades there and we're working on a design of the sciences and some of the other areas are necessary for middle school conversion okay thank you mr. Vincent don't go too far next we're going to talk about some of the engagement that's been taking place with the Tubman community and we have our fabulous planning principle here Natasha is going to talk about that engagement process Natasha Butler come on come on loud there we go good evenin Natasha Butler planning principal Harriet Tubman middle school um well we have a lot going on but it's all in a very positive light today we completed our first tour of Harriet Tubman middle school with our fourth grade I mean for feeder school teachers that are at voice Elliot Humboldt Saban Irvington and um okay and so they had an opportunity to see the space for themselves to envision being teachers and partners in the work we also have planned for next week our parent engagement meeting that will be held at Harriet Tubman that will include a vision statement and plans for the remainder of the school year as to how we will involve them in the work in addition to that students will also have an opportunity to tour Harriet Tubman that work will begin on Wednesday late opening we will have our current a six and seventh grade students touring our eighth grade students will have an engagement activity about secondary and post-secondary success at sei and our sixth grade incoming sixth grade students will actually tour Harriet Tubman the very next day on Thursday so next week will be basically used as an opportunity to invite parents community partners and students into the facility and we've had great support from our facilities department in helping us to orchestrate that work we've also designed our temporary logo for our students it's a little solidarity logo we would give the students an opportunity to decide on the logo in colors once they are in the school for the 2018-19 school year but as a result we wanted to come as a united front so students will receive their t-shirts and from now until the end of the school year they will wear t-shirts to all of the planned events that we have going forth some of those plans include a Harriet Tubman reunion of alumni that will help that will take place in June and so efforts are being made to send out messages via Facebook who went to Tubman and to prepare them for the event that will allow them to come into Tubman and pour helpfully be mentors to students in the future in
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addition to that we are securing dates and times for other community building activities that will include 6th 7th and 8th grade students such as a skate party a field day experience a end-of-the-year barbecue just to name a few thank you very much principal Butler thank you we're gonna move on to our next middle school Rose way Heights print planning principle Cathleen Elwood is actually out in the community tonight but playing a key supporting role has been Camryn from our communications department and she's going to talk a little bit about the engagement but first we'll have Jerry talk again about the facilities update there so we have a design-build contract or the amount of work on Tubman just working on Tubman we have another design-build contractor working on the other schools as part of Middle School conversion so Fortis is our design-build contractor my comment is similar to the rest of them they've completed their full assessment brought back some scenarios we're looking through them tonight there have a partial approval we're doing incremental approvals of the board because of the time frame before we wait negotiate out everything this is what keeps it going we're doing the same thing with the city trying to set up incremental approvals and it's the only way I know how to try to get all this work done in seven months or even attempt to do it so they've done their assessment we've had some meetings with with VDS some intake meetings and coming up next is working like I said before in our design of classrooms and other interior work in the next 2-3 weeks we hope to have full project timeline cost estimates we're also trying to take the work for all of this and put it in a phase one and a phase two but what needs to be done for this school year what can be done after when we have that what we believe this facility set up we work with the principals and then we will we will vet that out because get some other input but it's just going to be difficult at this point from the timeline and our Nutrition Services is doing a few things out there - great good evening superintendent and directors my name is Cameron Vaughn and I'm here to speak on behalf of planning principal Kathleen Elwood who is actually speaking at an event at Madison High School this evening today we have had two well attended feeder school community meetings that rose way heights principal Elwood has done a great job making families and students feel welcomed and included and she has encouraged community participation by providing opportunities to become involved in several committees as well as forming a Future Sight Council through a robust outreach by a translation and interpretation services multi-language autodialers as well as PPS community agents we've been able to encourage and engage Somali Vietnamese and spanish-speaking families to attend attendees have been given an update by transportation services on work being done to address transportation concerns and staff has met with and will continue to work with the city of Portland on safe routes to schools updates for the relay Heights community student participation has been encouraged at meetings with discussion on potentially renaming the school next year as well as a logo which incorporates identity aspects of all of the feeder schools forming relay Heights students performed at the January meeting by introducing excuse me by introducing attendees to an all student Harvey Scott mariachi band which was fantastic and also the RV Scott school choir performed we've been delighted to have attendance by board members at previous meetings and we welcome all to this month's meeting which will be held at Rose Lee Heights school in February 28th from 6:30 to 8:30 p.m. as always dinner interpretation services and childcare are available and this month's meeting will include district and school updates and activities to build a unified identity as they transition from for schools to one thank you very much we're gonna move on to wriggler and Scott if I could invite Michael bacon from our DLI office to come down so good evening Michael bacon director of the department dual language and as you remember the last time I was in front of you not too long ago a resolution was passed to transition Rigler to being a Spanish DLI only school and that the Riegler and Scott neighborhood based English programs would be combined so immediately following that on the 23rd of January the Senior Director Oscar Gilson who couldn't be here tonight he and I along with a transition facilitator Alma Velazquez who's doing
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her admin practicum and I met with the principals to begin that transition team selection as well as the planning for the development of that moving forward so then we also sent out a notification to all the families in both neighborhoods about this transition and the resolution passing and then last week on February 8th the transition team met in working agreements and there is representation from both schools we have two teachers and parents from both programs as well as the assistant principals and the principals involved in that planning process and we're gonna meet again this Thursday but I wanted to give you a little just real quick highlights around the the plan going forward and we'll put these post these notes up on our website as well as the school web sites but they started stepping back with after doing working agreements is to really have a vision for the transition and what would be the ideal how would our community look together so they really were adamant about it being students and families all one commune that students there's a welcoming system for families that registered during the school year seamless transition of services and supports and there are other pieces to that vision and then they we started talking about specifics about the steps and we're excited about some of the ideas these folks came up with but from an example of the summer programming that goes on in Scott they're going to make sure there was rigor families are involved in the summer program that occurs during Scott through the son program they both have spring big events and they're going to invite both communities to their their mutual their own events they're going to establish a bloody relationship system for the students transitioning from regular so that they have a buddy to match up with in the Scott school so there are a lot of other things as well as including making sure that our special students with special needs that they're introduced to the support staff at Scott but before they even go there so this spring so that we're seeing that as a seamless transition so there are number of things around just in terms of facilities logistics and staffing so it's Oscar Gilson Senior Director Oscar Gilson is working directly with the principals and the corresponding departments to make sure that happens and the last thing that I'll share and then I have one quote for you from a one of our planning teachers is that we in the in the regular neighborhood as we transition to that is that we've also stepped away from pulling out out of a lottery process because it's no longer applicable and we really want to break down that barrier that when you walk in you this is your home school this is your neighborhood school in Spanish dual language immersion is the offering we have for you and trying to really build that as even your accept this is your school this is the program for you and supporting families in making that their their home school so all this said at the end of the first transition planning meeting one of the teachers while quote Alma Velazquez whose facility and says I was heartened by one of the regular teachers who said she felt much better about her students moving schools after meeting with Scott staff and parents it's all and with that thank you thank you Michael Rose City Park we have mr. Vincent once again to give us a quick facilities overview so our biggest challenge with Rose City Park is it's probably our least friendly Americans Disabilities Act school in the district so we are identifying a lot of work out there what can be due to a short term and long term because if you started designed today an elevator wouldn't be designed permitted built and occupied for over a year so that was one that would span you know a phase one phase two so we're looking into you know lifts we're getting some input you know what else can we do out there path the travels very difficult to get across that school this was one of our main concerns of Rose City Park Thank You mr. Vincent and also to speak to the engagement assistant superintendent Lopez good evening director superintendent Jeremy Cohen could not be here principal Jeremy Cohen who's currently the principal arroz y Hyde's cake una be here tonight because he has kindergarten Connect connect tonight at Rose City Park principal Cohen is meeting in the next couple of weeks with a Beverly Cleary families who will be move into Rose City Park because of the boundary
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changes which is bringing in students from beverly cleary to Rose City Park there will be various join meetings to get to know you events for incoming Rose City / families from both Rose wave heights of beverly cleary over the next couple months a leadership team is be inform of teachers to plan for school climate professional learning communities me academics equity partnerships and other plants Thank You assistant superintendent Lopez pioneer Jerry do you want to talk about the rights and Applegate facilities so what our contractors have identified to date and the what we're looking at is design of spit classrooms and those needs cost estimates timelines upcoming and just just a variety of things on these sites of what I should say for all the middle-school conversion sites we're also looking at the bond work that we would be doing and trying to align it what we're working on these in terms of lead paint or turning the water back on those kind of things too so if they haven't already fallen into that time frame we are shifting that so we can try to get this body of work done at the same time which also gets into some of the securities and cameras and some of those things if I can invite a principal mic from Bose to come down to talk about the engagement laughs amber a friend bought a little French good evening superintendent and the board thank you for happiness I pretty much Jarrod covered the top of things let mr. burns introduce himself hello Borden my name is Chris burns the assistant principal of Pioneer program thanks for having me so we the next steps moving forward is we have a community meeting scheduled for next Wednesday the 21st to engage families and the pioneer community and conversation is moving forward we are setting up staff tours an application Applegate and rice and then in late February early March we'll be moving forward with parent and student tours in March and early April and some of our staff have toured Applegate and Rice to complete a list of things that we thought we needed to get going and we've made that list and they're being worked on right now I think as you heard as far as quotes and bids senior director Mary Pearson attended our staff meeting Tuesday before at last to answer staffs questions and human resources will be coming out to answer staffs questions in the next couple of weeks we met with library services to talk about how we can have a library at Applegate which how already has space for a library and a library pretty much set up we just move our books over to there and then we're working on how we can provide library services at Rice with robust classroom libraries in place but then also a mobile library which would have connections to the PBS library system but how that would be available to people we're looking at adding a media specialist and a librarian so that there would be somebody on-site at all times who could operate the library we haven't figured out all the details yet but we're working on it [Music] thank you very much access mr. Vincent's well I guess that's the same same comments that contractors have walked the site and I'm some assessment we're looking at the cost right now same information will help the next two three weeks have all the information in with a complete cost and time line thank you could we have Andrew come down and talk about engagement efforts please good evening Andrew Johnson program admin for talented and gifted education a progress report has been sent to families and staff just updating them where we are in the process a planning committee has been set up set up with parents and staff and students and coming up district staff will be on hand to answer some questions that are coming up about transportation in child care and so forth a walk through through the campus for staff is scheduled for February 28 walkthroughs for families
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and students are being scheduled dates will be announced soon and Human Resources representatives will also meet with staff to determine what the next steps are and to answer their questions Thank You mr. Johnson Thank You assistant superintendent Lopez if you could talk about our Head Start programs hi I'm Eileen I am director of Head Start we have been working with facilities regarding the five classrooms that we have at our gate we have a total of 77 children 34 will be what we call returners because they were three this year the other 54 I did my mouth right we'll be going on to kindergarten and we are helping those families transition both to kindergarten and to another headstart site or a preschool site that that works for them we kept the two Native American culture those specific classes together by moving them both to Kelly so there's an early headstart that is part of Albina and then our Head Start that's culturally specific will also move to Kelly where we've worked with facilities very closely and we are going to move two classrooms into the vestal facility they actually have their middle school kids are moving out so they have a lot of room for us they are also welcoming us with open arms we've had conversations with the Kelly principal as well the reason we really looked at vestal is because when we do our community needs assessment we can tell in the city where there's a lack of preschool services the Northeast Portland is pretty saturated and so that's kind of how we chose that and it's going to work out we're going to support a new playground hopefully we'll get some funds from facilities and then we may have funds from headstart that would be able to support that we had one staff meeting with Antonio a couple letters have gone out to the community and we've met twice with neighborhood house who provides the support services to the Early Head Start and to OCD see who actually provides the funding and they really are looking for year-round classrooms because they have the young babies all year round and so the Kelly site one had potential air conditioning that can be upgraded so that's going to be helpful so our I would excuse me excuse me just ask I would excuse me I would ask the audience to the low our presenters to present and there'll be an opportunity for public comment later this evening so I just like to respond to the transportation issue hipster has not provided transportation for 16 years it's 16 years ago it was over three hundred thousand dollars to try and transport our children so unfortunately we do not but we do serve eight hundred and nineteen children currently at nine sites and there is a lot of parent to teacher in interaction engagement because they do Drive them yes and I wanna add a for the native classrooms that are moving to Kelly we have met with Neighborhood House and with Nia a couple times and we also have them toward different sites and they really like Kelly because of the year-round because the wraparound services and the facilities so just wanna share that that we have engaged it so we have two other classrooms that do need a home and we are working with facilities very closely I believe we'll have something within a few days here to nail that down on themselves thank you very much there are human resources and communications elements if I could invite Kylie Rogers and hairiest Eve as well good evening the human resources update this evening is the focus of the district office has been the analytics team taking the district enrollment projections from PSU and using those to analyze and determine the projected enrollment at each of our schools next
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year and this is a process that happens in the spring but for the two new middle schools in the feeder schools we have attempted to accelerate some of that information so that we can support the principal's in beginning their staffing processes working with employees the principles and our unions to identify the next steps in the process and hope to be moving for next week with being able to identify where staff and is coming from the feeder schools and going to the middle schools and what the next steps are as we open up the district-wide staffing process good evening Communications primary role has been to support the planning principles as they work to bring their communities together which is they consider one of the most important things that they have to do in getting these to new middle school started we trying to keep all the families involved informed and help make sure that all families regardless of their background have access to the infrared necessary information we provide logistics such as meeting sites food and childcare when it's needed interpreters and translated written materials we do direct communications to specific school communities as needed including such as emails and autodialers again translated as appropriate we are also hoping excuse-me are helping with this whole school branding which you heard about just a little while ago from Natasha working on logos and t-shirts and and again these sorts of things are as important as many things in helping establish the that's the sense that we're all part of one school and you'll see those designs here soon we're also working on websites for each school and for Rose City Park we're now providing regular updates on the progress of the middle schools through the bps pulse and board meetings and we are we have been working to provide more factual information to counteract some of the misinformation that's been disseminated whether that's talking with news media or producing FAQ sheets and our underlying goal is to make sure students families and staff feel informed welcomed and engaged we know we still have work to do on that front and we are making sure that we address any gaps that we have developed as we go forward thank you we're gonna conclude this roundup of highlights by talking about the middle school we launched this year and that sockley green so I'm gonna invite senior director Oakley senior director Karl Logan to come downstairs to talk about oakley Green good evening my name is Carlo Gunn I'm seeing Director for the schools that feed into Grant High School and Jefferson High School and so the areas of emphasis that I'd like to share with you today are we talked about improves staff climate through ongoing communication is the restorative practice PD that we've been doing with our staff and ensuring that they have an opportunity to have a voice at the school and to share what's working what's not working and that's done at every staff PD also in this area of improved staff climate through ongoing communication is a weekly principal newsletter that goes out to the whole community including the staff and the principal is meeting with our building union reps weekly for professional learning communities focused on lesson analysis and student work I would say this has actually been one of the highest leverages or the best practices we've been implemented there and it is our PLC work professional learning communities and it's facilitated by the teachers I would say it's one of our again one of our highest leverage and it's also one of our biggest challenges in terms that we only are able to implement it twice a month the goal for next year is looking to see how we can build a schedule that has it every every week the cook they in the PLC's they look at lesson planning and they also look at how assessment is teachers are using assessment to drive their instruction and make instructional shifts and change news for students for our inclusive behavior practices another piece that I'm the staff there is working working really hard on is making sure that there's restorative practices for our students and ensuring that student voice is being heard this year they launched the student government and
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really trying to work with our students to take more ownership of their school and and feel free to come and talk with staff and leadership on things that they want to get started one thing they wanted to get started this year was a student store so we do have a student store at the school we also have another group of of leaders at the school that's that is supported by our counselor and so those two groups is where our real focus is for our student voice and student empowerment for partnerships and Families the two areas I'd like to emphasize is our sei partnership which has been really amazing at the school we have three strong coordinators or mentors through sei not only do are they supporting our students and families but also supporting our teachers and how best to work with our students and their families we do have a Sun program at the school that is I know there's been discussion on how we can make it make our Sun also have offerings in the morning with with our schools starting at 9:15 like other middle schools that is pretty late for middle schoolers and so our middle school loved many of our missiles are there by 8:30 so we're looking to see how we can make more have more offerings through Sun in the morning our professional development needs I would say probably the one of the biggest areas that we're looking to move forward with is providing professional development for staff on the adolescent brain or what you know how middle schoolers really tick and what drive is middle schoolers which could be different from day to day or hour to hour a period of period and so we're looking forward to moving in that direction also more culturally responsive instruction as needed at the school we do have some teachers who do an amazing job in that area and we're looking to put some funds so that we can release certain teachers to go watch other teachers teach and then I say the the third piece of professional development that we're moving forward with is our avid program and ensuring that our average strategies eventually becomes school-wide thank you senior director Logan and thank you to all the staff for your updates or that concludes our presentation this evening to staffs ready for any questions you may have so really appreciate the the updates and I think we have a lot of questions I think I'm might just asked turn to public comment we're just a few minutes before 7:00 so that way we don't have start the questions and then stop them and start again and if by chance people aren't quite here because it's not seven o'clock we'll give people an opportunity to cycle them to the end of the the bottom of the bottom of the order if that's necessary so with that miss Hewson would you call the first well before you do that I want to provide just some overarching comments about the public comment period and just review our guidelines we appreciate members of the community participating in our meeting through the public comment section we look forward to hearing people's thoughts reflections concerns questions our responsibility as a board is to actively listen and the board member during public comment the board members in superintendent will not respond to comments or questions during the public comment period but our board office will follow up on board related issues that are raised during public testimony guidelines for public input emphasize respect and consideration for everyone complaints about individual employees should be directed to the superintendent's office as a personnel matter presenters will have a total of three minutes to share their comments please begin by stating your name and spelling your last name for the record during the first two minutes of your testimony a green light will appear when there is women remaining a yellow light will go on and when your time is up a red light will light up and a buzzer will sound and then we ask you at that time to conclude your comments people also free if they have more than three minutes to say to submit written testimony to the board or to send it to us by email we'll read it so we appreciate people those input and your cooperation with our guidelines for public comment and with that I'd like to ask miss Hewson now to call the first
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person who signed up our first two speakers are Rachel Hall and Mauricio Somali ADA is that something you'd like to have us to distribute to us now or later okay okay my name is Rachel Hall our a CH AE L Hall H al L thank you for the opportunity to speak to you tonight I'm here for one reason to persuade you to keep pioneer school in its current location I would like to tell you briefly about the role Pioneer has played from my family my daughter has difficulties with emotional regulation that make being in a regular classroom extremely difficult and at times impossible for her she began attending pioneer in November for stabilization and it worked the staff embraced her and understood what she needed to be successful despite her disabilities in fact she learned enough skills at pioneer to be able to move just last week to a focused classroom pioneer was not a long-term placement for my daughter but served as a critical place of support during a challenging time and I know that a fully intact and properly sited pioneer program is an imperative for other more impacted children others have spoken about out about the numerous reasons why the Holiday Inn yongsan campus must continue to be pioneers location but to drive these points home again we have a letter from a psychiatrist speaking to the matter and it prepared photos to help show you how the current facilities meet the needs of pioneer students in a way that the other locations cannot we'll get those to you shortly no matter how much taxpayer money you spend to adapt the buildings that Applegate rice and now we hear Columbia their basic architecture is problematic and they are located in places that are not safe for our children I am sure that all of you came to your current positions because you desire to make your community a better place for all particularly for the children of our public schools I imagine that you see yourselves as people who strive to make good and just decisions even when those decisions are at times difficult because of the complexities involved it's a tough job you are now in a position where your directive to find a home for access however laudable in the abstract will harm at the children of high if you continue with your currently proposed solution don't convince yourselves that because you are making a hard decision it is necessarily a brave or correct one make no mistake this move is a mistake and if completed it will tarnish your legacies I'm going to invite you right now to find a place of quiet listening and curiosity within yourselves lean in and listen to the staff and families of Pioneer students in a way we haven't yet seen you can tap into an amazing brain trust in the parents and staff of Pioneer we know our children are complex and we have hard-won knowledge about what they truly need to thrive and thriving not just surviving is what we want for our children listen to us believe us to do otherwise simply perpetuates the systemic racism classism and ableism that damages all of us all of you sitting before me have an opportunity an opportunity to make things right whether you have the will to do so time will tell we are watching our children are watching and they will be the ones who bear the brunt of your poor decision to dismantle pioneer or their successes will be your successes if you do the right thing and keep high inter together at its current location thank you [Music] good evening members of the board and superintendent whether Lupe I'm very pleased to be here and for their second time just about justify him before you guys the first time I testified back when you guys had a meeting about budget last year at the Madison back then I don't think my testimony was necessary because what I was testifying for wasn't really on the chat before but this time I'm going to testify about my experiences as a Latino as a Hispanic at PPS I have both kids both of my kids are currently at Jefferson High School and they have been a product OPP essence Head Start and so I'm glad to know the system very well and and with that I want to share my experience as a Hispanic Latino and quite often what we talked about oh you hear about equity in the system to me as a Latino into a lot
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of Latino families Hispanics equity does not really show up quite often there's two colors that you speak of when you talk about equity and let me tell you Brown it's out there and it's very barely heard I currently sit in talks with the principal Jefferson High after a complaint we submitted last year after finding now that though about 15 to 16 percent of the kids at Jefferson allottee knows less than a 1% actually achieve the success to go on to a four-year college I know Jefferson has been praised for having a good result in graduation but let me ask you where are those kids going when they're not really prepared for higher education four-year college and Jefferson has basically dismantle every technical career option there is at the school quite often I've seen those kids that graduated last year in the previous year what can I read those doors to me it's sad very sad we have submitted a complaint at the lay part of the spring last year actually 2017 and there was an investigation and let me tell you that investigation was very simple and I almost want to say no we're back at the table talking with senior director la Fontaine and things to the helped mr. Anthony Lopez has lent us were actually making progress but I want to tell you that this progress is very slow and I wish the you as a board you mr. Guadalupe Guerrero as a superintendent pay closer attention was going on with our families in the Latino community with that in mind I want to say that there was testimony at the last board meeting that you guys had at the Jefferson High School where testimony by Miss Culver said that there was a lot of congruence within the student clubs and that was a vehicle that was wrappings that's yes pretty much that was it and that just that's my personal testimony to you guys Casey Anderson go ahead good evening not ladies and gentlemen thank you for providing me the opportunity to speak before you this is actually my very first time speaking before the board I know a couple of you here and perhaps know myself being involved in Portland Public Schools I have a junior at Jefferson High School Jefferson Downs for I'd like to just first start by providing a little bit of background information so that you get to know some of my background and then share a little bit about my experiences for the past 15 18 years with foreign public schools my concerns a couple comments and then a recommendation for the board first of all my educational background is a bachelor's degree in psychology ethnic identity studies certified state councilor of addictions for the state of Oregon and my master's is an educational leadership I have worked in Los Angeles Unified School District and ESL Department I've also worked in 20 years in Oregon worked in Lane County and school-based programs to the Fort Jay School District's Springfield and south of Geno's instrumental in implementing the multicultural coordinators in those schools brought up the proposals and were implemented and also for almost 10 years in neelima County and school-based programs both the north and northeast schools I won't name all the schools that have been involved but I've been involved with Portland Public Schools as an itinerant worker and school-based programs and as a parent involved with my daughter throughout the years at Beech k-8 I've been involved in the site Council part of the PTSA and personally a part of the PTSA at Jefferson Jefferson High School my concerns are basically from my experiences for those 15 years is clearly the lack of equity particularly with spanish-speaking families and students I have seen overt actions of cultural sensitivity by administrators toward parents and students I've spoken with a lot of
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administrators higher they've come and gone there's a lot of turnover and so my concerns is that primarily is that we there's been complaints like mr. Moe so many other mentioned 20-17 of June I was one of the persons that signed that complaint there were about seven seven other parents that signed it and there were two people there were designated to speak I being one of them because of that I feel I've been targeted excluded discriminated simply because we're speaking up for our rights and for equity for our students and for other families I think that one of the things that I'd like to say is I know that the job is hard for administrators right now personally I work for Washington County and I'm assigned to work for Tigard Tualatin and short high schools and and and I know the work that's being done there myself as an itinerant worker the last thing I want to say is I rep highly recommend for you and please listen that I think it's imperative and warranted that you actually have an independent investigation done of how the services are being provided for spanish-speaking students and Families thank you thank you hi there Casey Anderson a nd er s o n superintendent school board I'm very excited to have this opportunity to share my feelings with you regarding the move of pioneer program from its current location to Applegate and rice first Thank You superintendent and board members for making an attempt to address the concerns of parents students and staff a pioneer though I feel the attempt Falls dreadfully short it was nice to see some compromise from the superintendent's original plan to separate the pioneer middle school rooms throughout the district to moving them mostly intact to rice what bugs me about this plan to move pioneer is what I perceive to be hypocrisy discrimination and apparent systemic racism involved in the decision PBS constantly waives the equity flag and at our building we have at least monthly meetings to focus on the subject the employees of PBS are expected to understand how equity in schools leads to greater achievement by the students and eventually those students will go on to make a more equitable world outside of the school I cannot see any equity considered in this decision the move does not take into account what students a pioneer and Applegate need only what the superintendent wants to do to me it appears what the superintendent would like to do is find an easy home for access by targeting the most vulnerable of PPS students students of color Native students students with disabilities the poor and chronically underserved to make your plan work superintendent and board major board or board members you will displace for buildings of people you will throw away 15 years of work at Holiday Inn Yongsan making a safe equitable and secure state place for some of the neediest children to serve them once of the most affluent and able moving pioneer from holiday in Yongsan then fixing up the building for more white and affluent population is gentrification you say students will receive the same continuum of services they currently receive after you take away their building and then the next breath say instead of a gym the kids will get a multi-purpose room instead of a fully functional kitchen the kids will get just-in-time lunches and only Applegate gets a library this sort of talk reeks of separate-but-equal Jim Crow policies even men and women who are incarcerated have access to safe recreation space libraries pardon me and food on-site and they're treated with more dignity and respect and you're treating these kids this decision is in all appearances to me a violation of Pioneer and Applegate children's civil rights thank you for your time good night lastly we had Gregg burrow
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good evening everybody Greg burrow bu RR i ll for years i have sat in this spot testifying to the board and to several superintendents and one of the things i've spoken of repeatedly is forgiveness many of us would love to be able to forgive PPS so I'm hoping that PPS takes the first step making forgiveness easier there is a level of dysfunction that we have experienced and because it affects our students the memory of it does not fade for parents educators or community stakeholders in my written remarks to the board I'll mention some of the travesties that I've experienced in the 13 years that I've been a substitute teacher for Portland Public Schools Superintendent Guerrero Board of Education directors educators parents students and stakeholders unless we make creating a culture of trust and respect between our various groups our primary mission it won't matter how we try to fix a broken and in adequately resourced school system even if we had the resources envisioned by the quality education model a toxic culture will likely scuttle our best efforts and considering how this districts employees at almost every level feel that they have been treated you will feel the ponderous deadweight of those who do not believe what you say do not trust what you do and take their solace in serving our students alone superintendent Guerrero your leadership is critical you must create a process to identify the top 10% of PPS employees engage them in the process of creating a vision for how our bureaucracy can function to deliver the best education possible for our students and enlist community and other stakeholder partnerships to create community schools that have the support of students educators including classified staff parents community organizations the business community as well as state and municipal government you have one important accomplishment to your credit I have heard how the p80 bargaining team was when they found a superintendent who understood what students were asking for their students and why and you've made one unfortunate decision taking a building that was designed and built for our special education students and giving it to a program that as much as a symbol of privilege as a program that would have been perfect for the child I was I know that when you took office you are unprepared for our lack of adequate facilities so because Kairos PDX and access Academy had organized voices they were spared despite your exemplary participation in bargaining the teachers contract you will pay some price if our most vulnerable students those that pioneer are moved to inadequate spaces this looks like more of the same to anyone who's been around for a while so let me just close by saying you have my support I hope one day that PPS has a full-time teaching job that I am interested in fulfilling until then I'll be a substitute in a union volunteer keeping an eye on all of our students and the educators charged with their care thank you thank you [Music] so thank you to all the community members for your testimony tonight we appreciate it and again if you want to follow up with further comments either contact the board office Roseann Powell or you can email board members with that I'm going to go back to the presentation that we had before public comment and I want to ask if any board members have questions about any of the particular updates that we received dr. Bailey I wondered what the status was of finding a permanent principal for aqua green senior director Logan or HR chief Kylee Rogers if either of you could talk about where we are in the process and also where we are with Scott and wrinkler as well so we are currently in the process
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we have interviewed and taken several candidates through our process and we're still moving through it right now we are hoping to wrap up the particular process around aqua green in an expedited fashion with the candidates currently in process and expanding our pool by the beginning of next month and Scott and regular yeah it's all it's it's the same process so there's candidates who have been interviewed for those two schools and less sure how much I can say about certain schools but it's the same process so our senior directors have have laid out a process working with HR our assistant superintendent there's a candidate pool eligible candidates that have been screened candidates are being vetted interviews are happening but there haven't been any recommendations to date I'm an asset question because you're you're up there before we switch to a different topic just back still on aqua green I really appreciate the thorough update about what's happened and appreciate that it appears the work with the staff and students is really evolving and getting them ready for hopefully a strong a strong year next year I'm curious whether there has been and you may not be the person to answer this but maybe you can tell me who can't if we've done a sort of lessons learned from the aqua green rollout and whether that's informing both sort of oculi 2.0 for next year and also they're the two middle schools yes so we have and we presented I believe that was two maybe two weeks ago and and because I'm working closely with Natasha there is there's many lessons learned that's that's informing the work we go forward with Rose way and Tubman so I would only add that we had our planning principles work with the faculty there they did a individual by individual survey collected their thoughts their thinking we invited two oakley's administrative team to also come and present to the cabinet as a case study to learn what were some of the takeaways a key theme there was a short timeline to to be thoughtful about a lot of the component and launching to school so that was definitely one that stood out and there's definitely a lot of implications for ways that you know we've we've made some moves to support the school's ongoing work this school year where community parents and community members involved in that lessons learned yes we've had several surveys that go out that this year and our site Council and PTI dhokli are very very involved the lessons learned I mean are you gonna share back to the school community any of those lessons - to the AH cleese school community yeah yeah we we've been sharing as we go as we go along we have not shared the specific presentation that we put together that mr. gross speaking of and we can do that I I think it would be I mean they're different audiences so you might want to emphasize different things but I think it would be helpful for the school community to to know that you heard and and what what takeaways you what you have what lessons you have drawn from from what you've heard I think there be able so I have a question it's not it's my I think I'll direct it to the superintendent maybe you might want to call somebody else but on January 30th looked on the Pioneer slide that Mary Pearson met with the community and I'm wondering if there has been a cataloging of all the issues raised that is visible to the visible to the community of issues concerns that they've raised either about their educational programming or the facilities and you know where where that would reside so people could so it's making it visible so that we know how things are going to be addressed and the school community sure if our question I think the best person to speak to that is Mary Pearson herself
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good evening that was electric there so I just want to be clear that the meaning was just with the staff and to answer your question yes I do have a full documentation of what the concerns are they are not however publicized anywhere and we can do that if that's if that's what people would like I think they're mostly things that you've all heard about concerns about space about library the cafeteria size multi-purpose room those are those are the primary concerns they do they follow up questions yeah and as their hiring process for a second principle there is we are actually in the final stages of that and checking references currently and was there staff and community engagement at the beginning that process there was staff in the initial stages yes they were yeah but in our community there was not community don't doesn't her policy require that that was not the direction that I was given but I understand that is policy for typically principals but it hasn't been for special schools principals and so we did not involve community in the beginning so in hindsight yes we would have liked to have done that so I get just my follow-up is I think it would be useful to have sort of a catalogue of what the concerns are because I think making them visible keeps them front and center about what is what the target is that things we need to address and hit yeah sure any other questions about the updates director Anthony I do not have a question but I do have a comment unfortunately it looks like Jerry Vincent has run away and I haven't seen done since Burnham and I think perhaps Dan Forbes went off and is chewing on Jerry but there he is I got to the first meeting of the committee that's dealing with the environmental concerns at Tubman its terrific group of people and Jerry I want you to know that since that meeting I have been hearing from people who are on the committee they are some of the best informed and also most critical people in the community and they're just fabulous yeah the committee is fabulous the way you have set it up is terrific you're you're a rock star they love you thanks to all them for their willingness to serve because I think we really do have a great group of people so I don't I don't know if Eileen is still here I've had a head start question sorry a head start question just the the shift from Applegate to Kelly it's a pretty big geographic distance and I'm wondering and this is more of an it sparked a general question I have in my mind is whether do we have a scattergram of like where where the families are they need that and how how well we're doing just generally and matching students who live in a particular area with needed services so we do have a scatter map so we know where children live of the kiddos that are currently in on the Native American Head Start classroom six are those called returners so they're three they will soon be four so we were working directly with those families letting them know that this is an option but there's also other options there's also a native Montessori classroom at the fabien site which is also an option that we've heard that some of them are choosing and we're working directly with fabien school getting kids those slots besides that of the 34 children like I said earlier that our returning we have family advocates that work with directly with them and they will help them find a classroom that is close a proximity to where they
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live also at the foster site it's the the housing that foster house like and we've been in communication with the principal at Kelly who's connected there and so we're we're thinking it's going to support the Native community in that area that hasn't we been supported especially because the Siletz also has moved out they used to be at the Whitman site and now I think they're at the Columbia site so there's shifting going on I guess okay thank you did I answer your question okay uh before you leave sorry sure this is actually a more general question somebody asked me today and I didn't know the answer so I'm gonna ask you um how many so we have 819 kids at nine sites correct um do you know what the unmet demand is I really all I know is we've expanded and it seems like a really good number right now and there's some classrooms where we still have slots that we're trying to fill so we've really expanded in the last you know seven eight years so I really don't know that answer okay to be honest with you but we have any opportunity we've had from the state to ask for more money for more slots we have taken advantage of that and then we recently are up to 25 extended day classrooms through some federal money dosage and duration so we have ten half-day classrooms that have an AM and a PM session and then we have 25 full-day for parents working and going to school we shared that day so can I just get clarified this was not meant as it criticism this this is part of my ongoing rant about the lack of state funding for education and early education so it's looking for a mo well unfortunately we only get I believe eighty percent from the state and we were serving more kids so it's an issue we've brought it up yeah and if I can add we would like to come in and talk to you about the p3 right.i initiative actually we have close to 2,000 kids that have not access to pre-k so that the man is there and we serve about a hundred kids but we know that will only serve in a tiny fraction probably up there or those kids that can benefit from some type of pre-k experience so I was glad to hear that the Rose City Park principle was reaching out to the Beverly Cleary families that are transferring over I just want to say I hope that we can also have that connection between the still a year away but Beverly Cleary kids who are going to be attending Madison I'm hoping to that we get some kind of connection going there as well I guess one less there is a lot of work going on yeah this is okay first of all impressive that you were all able to do your slide in I don't know more than two minutes but there there's an astonishing amount going on and so I think we I think it's important we acknowledge that because I know everybody everybody's looking a little tired but thank you for your yeah to do that thank you as we've said earlier we pop this will probably be a knish these will be transitions that we'll continue to talk about and appreciate this all the work of the staff to put together the updates and the work itself so with with that
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the division 22 so as everybody is aware at the last board meeting the district had a division 22 report that was presented there were some items that were not included so tonight we'll be revisiting that agenda item and I'd like to ask superintendent Guerrero to interview somebody superintendent dr. gosai's elaborate on why we're revisiting this so we discovered after a conversation with OTE that there were three items three assurances that were inadvertently left off the checklist so we have checked with the staff members who oversee those areas and we are in compliance it was just a technical didn't get it into that slide so we fixed that and we just need the record of having this conversation with you tonight and then we'll be able to submit that report to OTE and we will not be late we still meet that deadline for the record what were they okay if you don't can you just specify what your the I don't have that in front of me I'd have to go look for it right now okay there weren't any addition I think last meeting there were six areas that we weren't in compliances and it's not that there's additional areas of not complying no so it's okay yeah so it's just just area that a world heart that was we had already checked those areas they just didn't end up in that checklist and it wasn't until the person at OD II looked at it realized we had left them off and so we just double checked with everybody but we had focused more on those areas we weren't in compliance and so it was just a technical oversight so sorry we will check that better next time for my own edification I can do my own comparison because I've got the old document I think the most important thing is they're not areas that they're all areas that were already in complaints right so it's not an oversight of those issues so thank you you've completed the division 222 requirements okay thank you so shifting to we've already had a lot of discussion this evening about our facilities and to continue that we have sort of a three-part presentation on more on facilities and we're going to hear both from our from our pond accountability committee the office of school modernization but also the divine design advisory group board reps and we're going to start with the design advisory group board reps so we have four board members who are liaisons to the design is that who advisory groups to either the rebuilds or that the new schools and tonight where it's appropriate we're gonna have reports and I'm going to start with director consta is the board representative to the Lincoln design advisory group all right thank you so Lincoln had its first kick off design advisory group it was a lot of the same people that comprised the master planning group really just sort of a get-acquainted and look at the work to come meeting there was discussion around the schedule the proposed schedule so Lincoln is proceeding into design development right now and will even go forward with the cmgc contracting but will not go into construction until summer of 2024 opening in fall of 2023 and there is some opportunity to accelerate that schedule but that's that's the current plan so there was a little bit of discussion around interim measures to address overcrowding at Lincoln given that a new facility is five years out but that's a little outside the purview of the design advisory group so that's about it thank you a director constant director Anthony is our liaison to Benson but since the design advisor group isn't not going to meet till next year there's no report yet director Bailey the board representative to the Madison designed advisory group Thanks and maybe she clarify again the board's role on the design advisory groups which is mostly to observe ask ask questions but not be content participant in that sense as to that sense to ensure that it's a good process that the public is involved and feels free to chime in and that in
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particular we do good outreach to all the Constituent groups but especially historically underserved groups so with that in mind I joined the Madison a design advisory group last month and attended a meeting and then just last night the deck - were at Roosevelt and Walt or Franklin soon was a great tour I want to thank and I I'm sorry assistant principal Dan Malone thank you gave us a great tour we had a great discussion all sorts of points raised and addressed and I also got a little bit of an update on Madison like the construction technology program is like fully fully enrolled now and that's great news and also that I think it's Jeanne arkovich was responsible for writing grants to get materials for the programs which has been an issue in the past so lots of good stuff happening there so Madison's on track to start construction in the summer of 2019 there will be a number of student engagement efforts the coming months in March and April including like there's a the Madison open house there at least some engagement there right now we're in the master planning big picture so there was some preliminary master planning done before the bond passed that's continuing to evolve and there'll be a report to the FAO Committee on March 6th and a report to the full board on march 13th to give us an update it's pretty exciting stuff I think I observe just a lot of interaction with gang members and a lot of excitement as well as with some really good questions being raised [Music] that's about its the big concern is money I mean the construction costs are going up so much that I think all of our projects now are bracing for value engineering ie cost-cutting I want to raise quickly one other issue which is I was on the grant dag which begs run about a year the first year of planning I really would like to see ongoing updates with the DAGs after the deck work is done because stuff happens that I understand or I've heard that there's value engineering going on with Grant right now we one of our lessons learned from the first go-around at Franklin was it'd be really nice to get some community feedback on potential value engineering before it happens or at least you know it's great to get updates and have that follow-up recognition you know quarterly and that and again it doesn't need to be a big production but that's you know we sort of fell off the edge of the earth so it'd be great to have that ongoing and especially if there's that kind of value engineering the engineering happening to at least be able to provide some feedback as stakeholders who are heavily engaged in in the initial process good suggestion I heard that from many of my neighbors in the Franklin community dr. Rosen near the board representative to the Kellogg middle school rebuild or build it's a full replacement of Kellogg so the time line there's a couple of meetings left I've been to a couple of the meetings the schedule is demolition demolition construction and salvage March to July of this year design development and construction documents for the new building March 2018 through January 2019 and then the construction of the new building is july 2019 through November 2020 and then the school opens September 2021 as far as the schedule goes they're on schedule and a schematic design phase review process is going on right now the budget with the issuance of the schematic design phase cost estimate there is a budget reconciliation process
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that's taking place now to get the project back on budget next steps the steering committee including leadership from the Office of teaching and learning and the office of school performance are gonna meet to prioritize these cost reduction options so the design team can incorporate them and then concerns or issues same thing that I'm Scott brought up the bidding climate the teams trying as much as they can't incorporate the latest market cost information into the budget but there's still a lot of volatility and shortage of labor in the construction industry so they're reaching out to firms that would be interested in bidding on the project next year and then lastly in terms of a concern or issue is the sooner the better to get the feeder pattern settled and the principle selected so that they can better be integrated into the project allowing them to feel engaged and committed new school Thank You fresh that's a point of clarification yeah I thought I heard you say that the school would be completed in November 20 28 but it's not gonna open till November 23 when I see if I get that right construction of the new building july 2019 to november 2020 so move the staff into the building June to July 20 21 and then open September 21 so make sense so be completed in November but yeah be occupied September or Islands Jerry that's right okay Thank You director Rosen directed Esparza Brown do you want to ask your question about the deli about the rebuild of the builds and the modernisations I do I want to just make sure that we had discussed before Celeste informed from Franklin regarding this special education space and we've discussed potentially hiring a consultant that would look at those UDL issues where are we on that is that are we proceeding well I've asked that we do hire the consultant and I just talked to I don't know Livan director Rosen maybe we should did you don't want me to answer that now well I let's yeah I know we have it on the agenda for the teaching and learning committee in fact I'm just looking at some slides we're preparing so and we have talked about how we're gonna support that actually we feel like it needs to be supported ongoing throughout all the bond project so as we think about the reorganization in my department we really believe there needs to be somebody that has universal design and experience so we've been having that conversation we haven't decided where that really fits yes we think we need to have people who are expert in that and we will share some information on that at the teaching and learning committee on xx so on as far as the decks at what point do we need to ensure that that person is on board well we need somebody like now and I've gotten some feedback from the disability community that I've asked the project manager to incorporate but if I mean I think that's very contemporary the need and so that would be because Kellogg is the first school in the pipeline yes so maybe the best thing to do is I think staff is noting that in the issue and the accelerated timeline and that Kellogg is so the most urgent because it's just first in the pipeline right okay and just to clarify you know each of our architectural teams has universal design experts as part of their teams but our issue is with any revision to our own educational specifications based on our experience with our prior work and this is an area of work that we really have not explored and have not delved into enough to make sure that as our specs develop for Kellogg and for our 2017 bond high schools they really reflect what we've learned from the work we've done so far so I'd say the issues there's a little bit more to that issue and the issue is is that the disability community doesn't see themselves represented on the DAGs
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thank you it's just as a quick comment director as far as a friend I do want you to know that the experience has been heard and learned and incorporated by our impacted principals they are very actively engaged with the preliminary designs and it's had an impact on more than just special ed classrooms yeah they've been much more conscious about what they're putting in the basements now that's great thank you and thanks to all the board members who have agreed to fulfill this role on behalf of the district and the board so our second item and this is all going to flow together but we like to have Kevin spell Spellman with the bond accountability committee present chair chair parent burn Edwards directors superintendent I'm Kevin Spellman I'm joined today by Louis Fontenot who's a BAC member you've seen him several times before before we begin I have to say that sadly this will be Louis's final duty as a BAC member he's taken on some additional professional responsibilities that preclude him from continuing on because of time constraints so I'm gonna miss him greatly I'm meeting lost regular quarterly meeting was held January 25th in the Commons of the new modernized Franklin High School it's always good to see those facilities and we were pleased to be joined by director Anthony there's a great deal of work going on PPS staff is currently managing the following work closed out of phase two construction at Roosevelt and work on phases three and four closed out a construction of Franklin and Fabien construction work significant construction work at Grant High School there's a formal process underway of lessons learned on district standards and it specs and of course planning and design work for Kellogg Madison and Lincoln and plus the health and safety work one of the biggest concerns that came up during our meeting and there's no surprise here but osm is recruiting for several positions and we we're concerned about that those positions may be very difficult to fill given the current industry environment staff has also undertaken a significant outreach effort to engage potential contractors for the upcoming work and we'll see how effective that is I think the Madison cmgc proposals are due shortly maybe even this week I attended a recent industry event dan young was on a panel with some other school district representatives and they told us that there are two and a half billion dollars worth of school work that's been approved in this area so we have a great deal of competition to attract both staff and contractors of the current issues on the 2012 bond program the budget now forecast I'm sorry the budget forecast now includes the forecasted expenditures of contingencies this now eliminates any confusion caused causing some to believe that more unencumbered funds were available then was really the case the 2012 bond program budget now stands at 593 million dollars of which 417 million dollars has been spent as of January 1st now that the final four million dollars of the board contingency has been applied to Grant High School and the and after the funding of the Roosevelt makerspace the net remaining contingency reserve funds at the program level are effectively exhausted the
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project budget are included in for grant high school as is including the Grant High School and it's hope that they will be sufficient however extreme vigilance will be required as work proceeds in order to stay within the project's budget close out work continues on the completed schools and several cost issues door unresolved at this point however now that that said the projections do indicate or likely savings of approximately two hundred thousand dollars from the combined current budgets of Franklin Roosevelt and Fabien on to project schedules the phase three site work at Roosevelt will be complete on March 1st and the phase four makerspace awaits land use approval and a building permit this work is scheduled to be commenced scheduled to commence this summer the unforeseen conditions at Grant High School affected that schedule as well and the team is currently working on resolving that on recovering the schedule which will include some Saturday work we also track as you know track equity equity issues and we were pleased to get some results on student involvement during at 2017 and as you know that takes a number of forms the most exciting for us I think to hear about was the fact that the city architects are working closely with the Benson architecture class throughout the school year and that kind of commitment certainly on their part but also opportunity for those students is really outstanding you've heard in previous reports that there was some concern about the performance at Franklin High School in terms of certified firms so a subcommittee about the committee met with the contractor and osm in December to talk about that the I guess the good news is that the actual results came in at 7.5 percent which is nowhere near the 18 percent aspirational goal but it's better than we had been hearing and had been projected and in addition mode by way of mitigation I guess there was also a twelve million dollar contract that was awarded to a Native American owned firm but their certification is federal and so under the PPS standards can't be counted against that 18 percent we're still hoping for significant results at Grant High School we don't have those numbers yet but we'll be looking for those during the quarter there were two Evan can you go over that the Native Americans certification not that it's it's a federal certification that this company had I think under state law this firm is too big to be counted as a certified firm I think that's the primary concern so whether whether the the Board considers a firm that's too big to be a target firm no matter who their own buyers is a policy decision but I thought it was important you knew that and these are our aspirational goals not compliance try markers that's right so if they're that was included who what's that move what would that move it would be well above the 18% during the quarter there were two recordable incidents and grant high school in terms of safety but both were minor events there was no lost time they just have to be recorded and overall the program safety record is outstanding audits of the construction expenditures on Frankland and Roosevelt and the Franklin Roosevelt contracts are completed the results of being used by staff as they close out the contracts the final report from your performance auditors was delivered in late June and offered a number of recommendations the subcommittee of the bond accountability committee a subcommittee of the bond accountability committee has been formed and to review all aspects of these audits as we look at the 2017 bond
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program some of the lessons learned from 2012 are being carried forward by osm and part of that is the steering committee concept on each project and these these involve the project teams the designers and when the contractors come on board they'll be there but maintenance principals and the office of teaching and learning and that's I think I heard director Rosen mention that issue at Kellogg and I think some of the shortcomings that were uncovered in 2012 could have been taken care of with more early involvement so we're hopeful of that process works the demolition package at Kellogg has been bid and and came in under budget I'm happy to say one of the few and the cmgc process procurement process for Madison's underway and Lincoln will be shortly to follow by far our biggest concern on the 2012 programs schools relates to budgets and those of you on the DAGs already know this we think that the project teams are going to have to be extraordinarily creative to fulfill the programs within the budgets and with certainly hopeful that that can be done but we're gonna be watching that very closely the health and safety work is underway a water fixture replacement continues the design of the fire sprinkler and/or fire alarm designed for seven schools will be complete and bid out by April with construction starting this summer same schedule for four schools that have additional seismic work planning for asbestos abatement at nine schools is underway and that work will take care of that take place this year to you you've heard the status of the middle school conversion work and just to be clear some of the bond funds have gone to some of that work where it fits into the bond mandate and a final draft we looked at a final draft of the execution plan for the health and safety work for 2018 and I think that perhaps is going to the committee your committee this week we're happy to take any questions the two safety incidents at Grant does that include the fire no these these personal injury incidents thank you under the grant the slide on the grant modernization under challenges and opportunities structural or structural issues at ICI link it and yeah and the next one could you amplify a little bit on those D I think when osm comes up after us they'll have much more specifics on that but essentially it's unforeseen conditions on that project that caused some time delays and cost impact mr. Fontenot I just want to say thank you so much for your dedication and the professional expertise that you have brought to this it's been a tremendous amount of work and we're just so lucky to have such experienced members of our community willing to serve in this capacity and you've been a real leader so thank you we'll miss you and we really appreciate it thank you thank you and Kevin please extend our thanks to all the members I will do then thank you yeah appreciate you thank you and now to batting cleanup Jerry Vincent good evening I'd like Scott perilla to join me so you all remember Ken Fisher has been our program manager for Jiri he met his five-year commitment to us and moved on this fall and Scott has come in from
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here E to bat cleanup and start up on the new bond so I will try was madly listening to the questions and Kevin and Louis so we don't repeat things but do we have a PowerPoint gonna end up up there on the screen danyoung our senior director was going to give this update tonight and late last night he said I think I have at this blue so I don't think I'm sorry I got confused as to whose slides were closed that's our so I'll keep it moving in case maybe while you're waiting for the slides I can I had a question actually for the last group but it relates to you somewhat relates to mr. Rogers just the issue of the open positions and that the bond accountability committee expressed concerned about and given I do a lot of work in the construction field I know this is just problematic whether you're on the construction side or on the government permitting side everybody's busy and lots of people are hopping around to better offers and so I'm wondering I don't see that the board and the district is needing less facility services and I'm wondering if what there's a strategy or filling those positions just to make sure that we have the capacity in order to support the work that keeps coming your way superintendent that we're up yupi well they're there our talent gaps to fill everywhere but this is particularly a one we we need to make sure we have internal capacity to move forward so maybe Jerry gave me a little bit of assurance so we're currently seven positions short and if anyone's been around since the 2012 bond and know our story we've been short people I mean we have we hope you've got the same dozen people or so down there making this work when you look on the slide we're up to 1.4 billion dollars now so our concern is twofold with what we have set up with a wage system right now class comp and I doubt even if we extended it who's out there who wants to come here if we ever go above that but our concern is is filling the positions right now and then retaining the people we have because they are being you know as more districts pass bond measures and and a nice I know some of them are being wooed and so how do we keep our people and retain and how do we recruit and get people to come here you heard Mr swimmin talk about the 2.5 billion or so that's immediate coming up the other part of their presentation is there's 5.4 billion overall that's heading this way soon that was just the first fruits part that's coming up and so we're looking at you'll hear us talk about on escalation I'm in my 30th year in k-12 construction this year and I have not been able to keep up with our escalation is right now and the contracting and it's unbelievable if you look at coming in with an educational specification and going out with trying to provide four years out and what escalation might be it's how do you build anything right now how do you start anything off on budget but director Bram Edwards we're very concerned and how we get these positions filled we are advertising everywhere we can and maybe two candidates will apply that kind of thing maybe one sometimes none there's a lot better money and and and perks out there and in the private sector right now so it'sit's a concern of ours yeah so did evergreen past you know was it today yeah I do not know I think it was today that would be another 600 some million dollars almost 700 photos so and we're all competing for the same contractors we may need I'll just say if we might need to come to you in the ensuing year and say we're gonna have to just as scheduled and that's not because design or whatever is there's no one out there so I just want to take that number or do you want to wait a year and there'll be the they change to plan broken promise but I mean do you just award something because it's 30 million over just because we had a schedule we were gonna stick on so we don't know where this is going but it's crazy right now so let me if I can just step through some of these things without repeating and I'm sorry it's not up there if you look at page 3 our VA C talked about it I would just want you to know that for you for yourselves the community the 2012 bond we cut the ribbon on these things in August and there are a lot of fun and people move on that box is checked and we all move on but we're not moving on we still have staff that are working on these we're working on the closeouts well ongoing of Roosevelt and Grant but truly there is a lot of work left to be done
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in close up for fabien and Franklin and our summer IP 16 which was the Shabbos elevator is a two-year two-phase one summer second summer all these projects have to be closed out paperwork wise and then also we're doing commissioning on these right now which the it's a nice word for saying we are going in afterward evaluating all of the the structures and the and the a wraparound infrastructures and utilities and making sure that they are working in a way that they're supposed to be sustainable and our most economically function so we come into commissioning afterward that's a lot of work that's going on right now let me see if I can get the shove as elevator it's done or soon to be done done and working on the closeout yes yeah so one of the things that's uh you know right over here just showing a same thing we have a lot of things still going on that are not closed out this is the list I was referring to up on top here so our teams that are working on the 2017 projects there's a crossover with some of those members are still working on the 2012 closeout plus the seven rate that we're short so there's a lot of effort going on right there Roosevelt we have without reading to see a word for word but we are looking at March first is the targeted date for Phase three to have the field improvements done we are getting a mild winter comparatively so far I hate to even say that so and and I'm learning my first two winters here they told me we're absolutely abnormal so I don't know what normal is so if this is more normal than then I'll take it but this is to stay on track unless we get the rain the snow or the whatever and it starts to turn this brand new field into mud so I've talked to the district ethic director to talk to the site coaches and directors that say I know right away they're gonna want on this thing and April to do practice they can start their games by May but you know when you're trying to break in a brand new field you don't get a second chance to make a first impression and we don't want that to turn into a mud ball by their first game so they're looking into possibilities of starting maybe some away games and then come back but that's our target date to get that done we're wrapping up some other areas phase four is going to need to be a conversation that we will take through the finance audit and operations committee phase four as you may recall the five million dollar makerspace edition the site has brought up some issues there that we need to investigate through about two or three different areas in house you know we're added custodial care what you do on FTE versus enrollment versus teachers to staff this area we don't want to just build this wonderful thing and nobody came and then also as you may recall if you're on the board previously all we were building was a shelf there still needs to be a fundraising mechanism for all the equipment and everything inside so we'll have continued conversations about what that project looks like and what its timeline is we're gonna finish its design and we're gonna get it permitted which is good for a year and then extension extension but we'll need some committee board members alpha stalk about how this thing rolls out and when it rolls out if I could just underline what mr. Vincent is saying given we've identified a couple risks budget pretty much you know at the line yes on top of organizational capacity we really want to invite the committee to think about this face for work at Roosevelt and think about how we're gonna prioritize work that we know we must complete versus this additional piece at Roosevelt that perhaps could be delayed another aspect of that from the teaching and learning side is that that was raised by principal rish stick recently is that there's been a significant investment in CTE programming at Roosevelt already and it's given the enrollment of the school the CTE offerings that we currently have are under enrolled or you know not fully enrolled and so we want to add to that but it's a proposition that we need to discuss really thoughtfully in terms of the enrollment that's there now and it's not like Yvonne doesn't have enough to do but I think through teaching and learning it's a broad-based district-wide CTE conversation needs to take place so we fully understand what's happening at Madison and and you know Lincoln and of course at Benson but I think also bringing a picture what this Michelle ends up looking like for Roosevelt as well I think the I think the principal Roosevelt's comments were that we're so under unrolled some of these wonderful things that where we have opened up we're not
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actually taking full advantage of right now that already paid for it up and running so we need to take another look at the face board its timing and how to bring all the supports and wrap arounds to make it work so not to highlight it again but definitely would like our board directors to really think hard about this one this is a five million dollar phase four we may we may need to get across the finish line right right just a clarification so this is the additional work that the previous board approved correct current timeline yeah yes and I you know mr. smullins comments that we're down is a hundred thousands for accounting you know this is my seventeenth bond so I knew it was going to happen when I got here a couple years ago when you're talking about well it's a couple million here or this but it comes down at a hundred thousands and cuts down at the fifty thousands and you know your role in that car into the gas station on empty so that's exactly how the two thousand twelve pond is operating right now so which is phenomenal enough because of the way construction costs have done since the two thousand twelve bond has passed so before we beefed Roosevelt this is a this has been a long-standing issue in the Roosevelt community so it would be scared it takes some doing to convince people that that a any any further delay is it's going to be in the best interests of Roosevelt students this so what I would encourage is I'm a really vigorous discussion about CTE and and the larger question of stem and and I think we can use Roosevelt as as an example what I've heard is that the current spaces are not being used as as much as one had expected and I think in general there's been kind of you know there's been an absence of any sort of vision within PBS about CTE and stem and now that we are rebuilding teaching and learning I think it would it would behoove us especially with these with the design work happening around the high schools I think it's really imperative that we start paying some serious attention to the question of CTE and stem absolutely agreement it's not only that it's it's also the flexible spaces that if they appear to be underused right now at Roosevelt some of that I think is just a capacity issue if you have 900 kids instead of 1,300 but I think some of that is a teaching and learning issue in terms of you know what's our educational vision and how do we do then high school some of it as a cultural issue of trust around you I trust kids to go off and do good work when they go into a flexible space where I can't see them if I'm a teacher or not that's all that's a school cultural issue I think one thing that was great about Saul part of the teaching and learning discussions that one thing that was great about recent meeting that we had at Roosevelt on this topic is that the makerspace is fully subscribed which means that teachers are feeling like they've been adequately trained and they have a sense of how they can make use of the makerspace facilities for their different classes whether it's algebra or drama or whatever and they're waiting lists to get in and use those and so that's that was heartening to hear so just one thing devote this is more than the teaching and learning side of things but just in terms of the utilization so I'm looking at the Roosevelts enrollment instructional our enrollment and you have only 43% of the seniors at Roosevelt's taking a full day of school so perfect time for students to be seeing what they're interested in that maybe propels them into a particular major in college or in Community College but that seems like a real opportunity when you have half the students who are seniors not in school full day I mean if I could speak I wanted to let you know
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that there are a lot of great people doing work on CTE we have a great opportunity also with a measure 98 as you know all the transitions the late information from OTE I mean it's just a long list of the things that could have done better however we have great staff members who have been convening around high school success vision and what we need to do right now is get to this last point of hiring the chief academic officers so that we really have a leader that's going to pull all the work that's already going on we have a lot of CTE but it's just the the mapping out and trying to figure out how and what we offer we're in time to inform this process so I just want you to know there are people working on it we have a lot of kind of silo work that's been going on and we're just figuring trying to figure out how to put that all together there have been a couple of retreats there's one coming up with a team that's doing it but I'm still learning part of that work that's coming so we will be asking probably for some help from OTE and other experts around measure 98 but the good news is there's a lot of exciting things happening we just have to get it all coordinated so it's definitely one of those things top on my list to do because we don't want to waste this opportunity both in terms of measure 98 and building facilities I think the other thing to add is it could be a win on multiple fronts because not only could kids get more CTE and this is just because it just Roosevelt but the other high schools but also the mandate that actually schools have kids provide full instructional days and we're nowhere near where we're supposed to be tracking towards the standard so it seems like you'd have an opportunity to provide sort of enriched programming at the same time filling what we what we should be doing for our students and that this still requires I wanted to make the comment off of what director Bailey said superintendent Guerrero we really need better professional development for our teachers very specialized professional development for our teachers because from sometimes kind of bitter experience at Benson we know that the skills it takes to send a group of students out to work on a hands-on project is very different that is even within lab space say for a chemistry teacher it's typically it's been the people who have actually have general contracting experience so mr. Vinson if you could hire we may have other opportunities for but also Trevor event words I wanted to point out that probably trying to get kids involved in a discussion about college or into CTE in their senior year were waiting too late I know that superintend guerreiro and I both have been getting a certain amount of grief from president Matsui at TCC because we are leaving that discussion until kids are in high school and we need to be having that discussion in middle school I'm all for having it earlier I'm just making the point that they have the time bellwether is for a whole variety of things completely appreciate that I'm sure not to belabor on this topic we just thought it warranted a discussion and a deeper dive because I don't think any of us would say CTE access and exposure isn't a priority for us it's just given projected continued enrollment at Roosevelt and the spaces they already have are they maximizing those even if they had a couple more hundred kids sounds like the school community has a clearer sense of that we should all learn what that is and if it's not here I'm just I'm just telling you a preview of coming attractions if we're not gonna sort of cost cut here then it's going to come from somewhere else so that's all great appreciate you all raising it and director more I think your committee hopefully has this on its agenda at some point I just got to stay as the labor market economist in the room if you look at stem occupations outside of software programming their projected growth is average and stem is the cool thing but
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if you were looking at job opportunities which isn't the sole determinant of what our CTE should be it's a student interest I was also part of it but if we're looking that's one piece of it is let's not get too caught up in the latest thing slide 3 so I just like to say this is the closest I've seen on full alignment of a board and and superintendent administration wanting to tackle the CTE conversation since I've been here if you've known me I've been begging for it because with all the bond measures I've done it's your highest dollar per square foot space you want to be a good use of taxpayer dollar you need to be very intentional as to why you're doing and and when that's not there you know it's well make it really flexible and put a lot of power in it we'll figure it out and that's you know we've been fairly on purpose what we've done to date but with this next bond and you're looking at Benson you're looking at all these other CTE plus the rising construction costs we would just really like to know why we're doing what we're doing so thank you very much going into grant so some of these things were already mentioned but a couple questions came up so first of all the fire at Grant was director Anthony it was a piece of contractor equipment you know I mean when that first went out on the scanners or whatever people didn't know if that was grant at Marshall they didn't know if that was the grant building and nobody you so it was a piece of equipment that was out there that on fire and they put it out relatively quickly the questions from director Bailey on what a structural BC link mean I'd like to have Scott talk about that please so the BC link is a area of the building that we're working on and as we get through the demolition portion granson in in a transitional phase where we've finally completed a lot of the discovery of the demolition efforts being able to get in and see the structure that we're working with and the project team basically I recover two large structural issues that we're having to tackle now one of which was the footings along that link are significantly higher in the ground than what the as-built showed in order to maintain the the learning environment as a part of the program we have to excavate down below the footings which means we now undermine them so we have to now engage in an underpinning exercise to continue to support the building the other significant issues we run into our two main structural columns as we were doing the demolition we determined did not have structural rebar in them from back in the day we also learned for those your instructors like I am they have cold joints basically these structural columns were poured in multiple pours so think of that it's essentially instead of having a piece of the wall that's built with a 2x4 stud as a solid piece those are now basically a stack of tea cups so that they can Bend they flex they don't have near the structural rigidity and so the project team is now they've brought in multi-story shoring to support the rest of the structure they're working through with the engineers now to figure out what are our options you know do we use some high-tech fiber composites to wrap the columns do we repor them what's the best way to maintain schedule and budgets and keep things moving so long story short they've they have encouraged some delays the team has really been focused and have come together both the architects the contractor our own team members to try to figure out how can we get back on schedule and kudos to them because they're not waiting until we get to the end of the project and then try to make it all up at the end they're trying to be proactive now of let's accelerate now smartly when we have less contracting staff we have about 100 to 120 construction workers on-site now later on in the project we will have in excess of 250 workers so they're trying to be now with the acceleration costs some of the other challenges that we're currently facing is we through the abatement process we were able to uncover what is we referred to as the asbestos dump back in the 50s and 60s oftentimes hazardous materials were disposed of directly on site you know they were buried with the new regulations and stuff we now have chain-of-custody so we have to haul off all contaminated waste all the way to licensed landfills such as Arlington well through the process of our excavation we found one of these old disposal sites so now much of the excavation in this area has to be treated as a hazardous material abatement process with proper disposal it means containment normally of these these negative air pressure where we pull the air in to keep stuff from spreading we now have to build these containments out in the middle of you know the field while we remediated the soil so these have all been kind of things we've learned along the way that
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they're kind of the unforeseen oh by the ways so the team's trying to deal with those both from the schedule perspective but also on you know that's why we have contingency so they're trying to be smart about monitoring that as well we didn't win him on grant to be left out if you've been around long enough you remember that Roosevelt we were reported out had large structural Timbers up after we took all the ceilings and everything down then we're not on the record drawings the house built drawings so we had this short of three stories tall take those out have new put in and Franklin when we got done underneath the belly of it in the catacombs that was a furniture dump so any furniture that was not needed last 30 years or so was buried in the dirt down underneath there and we had to take that out so trying to keep one surprise on each site there and so we've got the one on grant as well so but again we had some contingency set aside for it so there's a couple of despite of all the the focus that the teams having to spend on to keep things moving there's been some really cool things that they're doing they've engaged with one of the students we're hoping to show one of the future updates once we've had a chance to look at it but they're using drones to actually do document documentaries about the process and explore the site so some really exciting stuff we're also being proactive about thinking about the fact that the relationship not only just for grant itself but projects that are related to grant so Madison follows grant and so the team's already engaging and trying to plan the transition you know of furniture equipment they have to one has one school has to leave Marshall in the summer while the next school has to move into at the same time so they're starting that now even though we're 18 months away from that trying to be identify the issues early upfront so we can be as seamless and streamlined as possible so we're also working on something with our CIPA department and we're gonna roll this out with students we're at grant our subcontractor for a lot of our infrastructure work has augmented reality goggles and the superintendent had a chance to put these on and so we want the students to understand what that's all about so we can look down a hallway it's been completely gutted and he can put the goggles on and all the floor plans were that fire sprinkler is going to go electrical all the ductwork have been loaded into them they come into the building information modeling it comes into the goggles and they can literally see how everything is lining up in there and it's not just a fun techie thing to do it literally lets you see where some of your clashes are and that that's not going to fit that's in its way and everything so our arcs contractors use those out there but we also want the kids understand that and we're working on our work of a story where we cover just that and what augmented reality now technology is being used in the construction workplace right now moving on to oh so this we want to provide you kind of a quick idea of kind of where yeah the status of grant today so as you can see much of our demolition is complete and we're we're excited because we're moving into the part the process where the construction guys like it because we're actually getting to start to build and director Bailey off to talk to you offline about the comments about was there value engineering because we actually followed our marshal lot of report we had a meeting with the dag discussed the value engineering at that time I'm just wondering maybe some of the information might be in a lag that's already been taken care of because we bit out the work and I've actually added money back into the project which means scope into the project so maybe someone heard about something but doesn't know its back I'll meet with you and if you have some names or something I can I can catch up to it because we shouldn't have that going on at this part of the construction project we've allowed for all that to take place I mean one one thing about the DAGs I think their majority of their roles in the front end but I think they're also a really valuable community asset throughout the project at the very end I know in our neighborhood the people who served on the Franklin deck so there were the community ambassadors for the project so keeping them up to date actually I think puts out a lot of rumors and keeps you know people up-to-date so I think they can actually be a really useful asset for you throughout the project not just in the figure absolutely right we actually took them and many times with Roosevelt and Franklin we'll do the same thing with Grant on hardhat tours during construction too so I could actually see what was going on there so Kellogg yes we did get our demolition and abatement bids in they are under our budget we'd like to be excited about that in terms of trajectory for the rest of the bond but if you follow abatement and demolition it doesn't follow suit with the built environment so it's a different cost factor in the built environment this is the demolition environment so but well we will take it it is under bid and we will take it so we're just working on schematic design like they're director Rosen said we would like to make each phase of your project schematic design design development construction drawing whole
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at each point on budget verses that phase but we're dealing with on brand-new projects like Madison and Kellogg is the fact that when you're following an educational specification projecting out three four years with the midpoint wherever construction is and what the cost might be you got to balance those two or it becomes very difficult to to build anything so whereas just as concerned about the 2017 projects as as the bond accountability committee is - like I said before I've never seen this kind of inflationary escalation rate that we're seeing when I last reported you and probably August I said at that point we still were experiencing labor escalation but not commodities the materials themselves and from what all the contractors or cost estimators are telling us is we are full-on on both right now so and with 5.4 billion out there coming it's going to be even more difficult and a lot of our projects are a lot higher size 180 200 million those kind of things than some of the other projects that are going on out there so we have been doing a lot of that recruitment talking to contractors Scott has helped set up for a construction management Association a CMA a we actually have made myself and Dan as guest speakers to talk on a topic so we can have some roundtable afterward shake some more hands hem out some more business cards it's coming up and so we're doing that outreach for finding the time as we think they want to hear from the head of a school district people who you know who can go out and form them and say we would like to have you been on our work we are looking for some sort of handout to then where they can give us information but feel naana saying why are you not coming to PBS is it the way we have these six or seven major onerous things that we ask you to do if you're a little bit we want all of our student engagement we want our aspirational goals we want our OC under control and insurance plan why is it you're not coming here or is that our frantic to get it done over the summer because the kids are coming back is that our seventy-eight years old on average buildings why are you not coming here or is it just that attractive to do brand new work you know green built environment with private sector and some of them can actually offer incentives they can incentivize if you get it done sooner and we think it's a little bit of all of that so but we're trying to engage them and we're finding the time and our schedules to do it because we we need bidders and contractors badly so that's what we're doing right now the condensing of the building design we're looking at how do you squeeze squeeze still meet the program need the architect a planning has been amazing we have a part of the building that can be three-story instead of four it might not sound really exciting but when you can take a building envelope and kind of volume from four-story to three for any part of it all that translates into costs so you know but we do want our feeder Elementary's determined we feel nervous that we're getting some help from OTL we're getting help from our own maintenance folks and our own team but we don't have that voice out there we did hold our community meetings Saturday for Kellogg it was at Franklin we had a pretty good turnout a lot of questions asked we put their dots up on the board what's the most exciting part to you what do you want to see accomplished here they were the top ones were sense of belonging and responsiveness to the culture there it was um sustainability and they were concerned with traffic hard to know if it's traffic if it's the people right across the street who have enjoyed a closed site for here or if it's the palo traffic i know that was brought up and so it might be a little bit of everything so we're taking those comments in and and and we they also were able to fill out cards and leave them with us or our architect our project team are looking over there looking over those comments but overall we have a lot of real positive and they just can't wait to see it get started and someone mentioned in November timeframe so not looking at we're going to hit with a rainy season it just ends around November or December the first kind of response would be well can't you just really crank that up so it times itself with August and and my pushback is no we're already pushing it to get it to November number one number two we just gave you an update that says we're still out on sites right now from August it's just not as visible and number three it really is an impact on that staff when we asked them to pack their things up in June and go away with anxiety and not knowing if the things are even gonna arrive and be unpacked and in the right place in August when they come back so allows us to do real punch list work I think fixing all the little things commissioning move yeah you know other furniture in that's coming in new it'd be great to have all the teachers walk the finished product before the school
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years out and even a ribbon on a new facility in May with the board there instead of really quickly in August before they occupy a lot of people missed that kind of event in the summer or you do it in September to tie it with back-to-school night but you've already actually used a facility we'll take a look at that but right now you know it's November December and this district isn't like where I came from in California that has a history of attempting a mid-year opening which is a whole nother level of involvement and politics so I don't suggest that we go there with a mid-year opening so thank you duly noted Madison's same challenges on the budget same outreach that we're doing we have an RFP out right now for construction management general contracting correct we actually had closed today of the dozen plus contractors in the in the area that are the size and a custom doing these kinds of projects we only received three proposals today I personally called one of the contractors that I know talked to their general manager and his his words were that their concern was is that they couldn't get hire enough staff to do the right job they're very cognizant of the fact that in the Portland market it's a very closed closed market and that they it wasn't for fear in some ways that them I think that they were gonna lose the project as much as they might win it and not be able to bring their a team in Portland where you know their community members you know they want to continue an operation here so there it's becoming business off decisions of to compete we have to have the very best people I can't hire fast enough it's a market wide thing and so they made a business decision of even though they really want to work with the district they want to be successful in delivering our outcomes and so he apologized profusely but he just felt it was in their best interest and ours to pass so recall we advertised and have three general contractors construction manager general contractor cmgc for Franklin 3 for Roosevelt 3 for grant and now 3 for Madison so good news is is that we do have a new name in the mix so we're starting to get a little bit we're hoping with this the CMA event nectar customers gonna be joining us that to get out there and get the opportunity for these firms to connect with Portland public start to develop those relationships that's also a critical factor for them what sort of working relationship they have with clients and so it's a big focus for us going forward so with the Lincoln as director Thompson gave her update the steering committees and and Danks have happened are starting to take place you know so you look over on the what's next and here we are with cmgc procurement for Lincoln next and we have our three and our three and our three and this is the concern and no one firm that I can see they only know if they can deliver one of our projects let alone if a firm submits on and becomes a low for two of them don't know how they're going to do that right now they don't even know how they can do one so if one of our three that keep submitting becomes Madison after our interview and one becomes you know you can see some of this coming right and how do we and and one was a Benson or one was a Lincoln what does this look like right so we're extremely challenged in the marketplace right now and and we're paying for it we know there's going to be a recession I believe before our eight year bond is over so we're gonna make this up on some project I just don't know which one that is or when and I'm not an economist but that's my best thinking and then of course like director of remmeber said on Benson you know even though we're time out from the day we just had a meeting this week with some people who are talking about business partnerships and and we had Jonathan Garcia in the meeting too so there's people we're talking it over and we've got groups are saying what if and we're seeing how this gets put together and it's the reason we had Benson placed where they are right now so we could look at some of the CTE overall district-wide so we could look at business partnerships and strategies you know and and align that so we've actually are doing a fair amount of work behind-the-scenes on Benson right now and health and safety you know we are our first 15 schools with lead and water turn are turned back on and the drinking fixture component second phase is the work inside the classrooms the water in the classrooms group - if you recall there's six groups 15 in each group - has bid and they have started they've mobilized Group three is bid and there'll be contracted paperwork and starting soon so what was our 12 week in the beginning and our pilot as we learn and got feedback is dropping down to
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eight weeks dropping down to six weeks this is how we thought it would go so we're on track to bid out group six it by May late April May Mike I think we discussed and then Group seven was non school facilities such as this building and others so if we stay in the fixture area of the problems are not in the walls and not into the trenches and all the way out to the street we're projecting this out and find some wood here again for for June July originally if you might have never remembered there was a three year time rise and we're out on the street for the bond and try to get this work done the community wanted it faster we're trying to react to that and we would be done if this all works within about a twelve thirteen month timeframe I wish bond money didn't even rive in the bank until August or September this last year so we have sent an email out to our old bond stakeholder Advisory Group members saying would you like to be part of a team where we tell you what we did immediate on the bond and intermediate but we lay our future out and have you come and give input on this we sent that email out two days ago we have eight responses so far all eight or absolutely I'd like to be part of that so in the email says you know that I envisioned two meetings one to explain to them the way we're laying it out how our prioritization is looking k12 you know title one whatever and then depending on the amount of feedback if it's if it's a lot of change a second meeting if it's a little change we might email that out and and then I asked for like 11 month from now commitment so we can explain the new year the next year up to them because in Environmental Health and Safety some could change from this apriority to now it's this one and so far the exponent all the responses have been absolutely want to be part of it want to stay with it so we're very pleased with that and overall we really have three bonds going on four if you count the 2012 it's a little mini bond of 20 million of water led water you know we have our health and safety the second part there's a 2012 and then there's the four large projects in 2017 in terms how we're bifurcated with our teams and how we're working on them so they all have their own focus areas anyway any questions of us I think we have some late-breaking information that's been scouted out that were asked about other bond projects in the region an evergreen 669 million seems to have fast as well as battleground for 224 million so that's another nine hundred million dollars in projects we need to be aware of that is only gonna make the competition that much deeper it is Thank You Jerry I did want to ask a quick Kellogg demolition has that been permitted yet or if not is how's that process go yeah those those are all proof songs to the city air oh yeah right yeah so really so we're not doing cmgc those our heart bid project so there hundred percent complete design and city stamped out when we bid that and that's currently the delivery method for the kellogg rebuild as well thanks good question thank you good night sorry Christian it's so the performance on it so we finished with the with the last crew for the 2012 pond are we going to have performance auditors for the 2017 as well yeah absolutely absolutely so is it out on the street the RFP for the performance order no yet we're in the process of crafting the RFP with purchasing and contracting so I'm working closely with Kim Kim Alan tarted to pull that together currently yeah so are the performance auditing that that the VA C was talking about is specific to our change orders of the existing bond and how does that work no of the over-and-under and how we how we did that but so when I got here it was interesting the performance auditor had a four year contract on an 8-year bond and the original thought I think was if we really show the community to taxpayers after four years that we really have a handle on this we should be good and so I just said I don't believe that's going to happen so we need to that that's what I think helped pass the second bond is a belief that wherever we are on our worst day that we were doing a good job with our checks and balances on our capital planning so we want to keep that going thank you again to both of you we might need those augmented reality goggles for some other projects I just want one to
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wear all the time thank you and really exciting as a community member to see the health and safety work progressing I think that's highest priority for parents in the district it was great to be at Roosevelt last night and drink from the drinking fountain which I haven't done with confidence in a school and so I finished with facilities we're gonna move to enrollment and transfer we have two items tonight filling the room and transfer we have one issue which is a very small boundary change there's a boundary resolution before us that was forwarded to us from the enrollment and forecasting board committee director Bailey do you want to present the Committee's recommendation right so the end Rowman and forecasting committee voted 3-0 to rescind a small boundary change that had been in the resolution that we approved November that would have shift it's part of Alameda to Rose City Park the rationale is one that would affect only a handful of kids and secondly Rose City Park is projected to be at full capacity so it does not need the kids so seemed like the thing to do and again I at least am committed to a systemic fixing of our boundaries to balance enrollment and look forward to that in the future but it's a question to the committee chair so if the so that's projected at 100% would it be fair to say that if there's significant andrew erosion in the projected numbers that there may not before next school year but during the following year be an examination of what adjustments may need to be made yes and I think that's really true of all the shifting that's gone on around middle schools is that projecting kindergarten is a challenge and we found out this past year with the peninsula chief Jo boundary shift that it was done with the best projections in mind and it didn't work out so we'll keep an eye on that but again hopefully we can do this as a whole system and not as a one-off but we also found that the projections for the enrollment of ugly green underestimated the interest in attending a middle school so I think it's I mean I voted for this change because I think it's prudent to be careful that we don't set Rose City Park up to be over enrolled when the doors open yeah and again Rose City Park feeds into Rose Bay Heights and that's the number we really have to watch over the long run [Music] that's nothing watchword is all boundaries will continue to be examined as we are opening and closing and shifting things absolutely this isn't a vote for all time no okay in any other any discussion of discussion are questions for the chair of the committee yeah just I was now gonna ask for a motion before on resolution five five seven one second so it's been moved by director Anthony seconded by director cons damned miss Houston is there any public comment no public comment any further board discussion board will now vote on five five seven one all in favor please indicate by saying yes yes yes all opposed please indicate by saying no are there any abstentions student rep yeah resolution five five seven one is approved by seven to zero vote with student representative Tran voting yes our second open enrollment agenda item this morning or this evening is relating to open enrollment and under state law PPS and the school districts needs you clear by March first whether they'll participate in or open enrollment so
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tonight we're going to have a presentation by Judi Brennan and then we'll have a vote at the next board meeting so with that good evening Judy Brennan enrollment director I've got some technical information about open enrollment which is an annual opportunity that's available through state law for districts to enroll students from other districts without permission from those home districts generally PBS opts out of open enrollment we have any other transfer opportunities within our district that's tend to fill our schools just fine and we use other processes to make sure that students who have moved out of district have the the opportunity to remain in our schools however when there are places where we find alignment with other district priorities that seem suitable we think it makes sense to to have a plan for open enrollment so this year I'm coming to you with a draft plan that meets two different priorities the first is the opportunity to start our return to Albina initiative which is a process that we've been working on with community partners since July and I wonder actually if this might be a good moment to pause I would really like you to make to make sure that you understand more about the why we would do it before I get into the weeds about the how and it's I've been pleased to be a part of a team with director as far as a brown director more along with Natasha Butler and Jeanine Fukuda and two of our community partners and I just wondered maybe if this would be a time to pause I'm going to turn it back to the two board co-chairs to see if you want to make some comments about return to Albina initiative since that really frames why we use it for open enrollment make a few comments the community came to us to ask about the potential of following a concept that was that was it the city is doing in terms of providing housing want to say priorities yes for people that were kind of gentrified out of the Albina area and in and wanting to have the same opportunities for the students whose families there are some families that we know likely bring their students back maybe using relatives addresses and wanting to have a better number and a transparency there and then also students that again have have moved outside of our the PPS boundaries for some opportunities to come back to the area that was kind of rightfully their area except from some that up so we're looking at the process the city used in terms of identifying families that could prove residency with certain artifacts and so we have worked with our partners sei in particular of trying to conceptualize what that could look like a providing some priorities priority spots basically for families that might be interested in this kind of returning to Albina anything no I just say that I think it was a it has been you know a really good process to to talk with community partners and hear about what the african-american community is looking for in terms of providing opportunities for students coming from families who were displaced because of gentrification it's also happening in the midst of a real effort by the city to encourage new housing opportunities specifically designed to bring back some families who were displaced so this would be an opportunity to sort of join forces with the city around building collaboration between the city's housing efforts and the school district so I that to me is very exciting as a prospect because I
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think we need to be we as a district I think need to be paying very close attention to housing patterns in general and and how this city is developing to ensure that we have students in the future and we would take those numbers into consideration of city housing and the potential impact on our schools these are students who are would not get the probably the priority housing that are outside of our boundaries and allowing some kind of a transfer back system for X number students so that's what the concept is and and I think we're we haven't met in a little while since we there for the holidays it but there there have been efforts to gauge the level of interest among families and students who are currently living outside the district boundaries and I have yet to hear the results of that so we'll be hearing about it soon but I think it's it's been a it's been a good partnership at this point and I'm sort of looking forward to working on the on this policy change that's that's gonna make this possible great thank you yeah I think that maybe we could all agree that renewed housing is the alt is that the final pathway so that students could actually attend the neighborhood schools that their parents and grandparents were able to attend but what we're trying to do here is build pathways to schools in the mean time for families who are willing to take that long commute because of the importance of maintaining that tied to their historical community what we learned in our survey that our community partners actually conducted for us is that about two-thirds of interested families and we heard from more than a hundred families that represented more than a hundred interested students about two-thirds of them do live out of district now some do live in our Portland public school boundary and those students would have some transfer rights through our standard petition process but for students who live out of district they could be stuck in the bind of the standard process which requires two applications two timelines two sets of rules for how you can come back in open enrollment provides an opportunity to simplify that process and our community partners are in support of us going ahead and opening this now and and will help us with the outreach to families to reduce barriers to interested families and taking advantage the opportunity so because of that we've got a plan tonight that would bring open enrollment slots to the newly reopening Harriet Tubman middle school next year 50 slots at Harriet Tubman and 25 slots at Jefferson High School now those are for students who would be coming from other districts through open enrollment it doesn't include additional students who were already in PPS who might be returned to Albina eligible so that's that's one part of the open enrollment package the second part may ask a question before you move to other programs are there any provisions with this with the Harriet Tubman proposal for sibling preference in elementary school or high school yes we can provide preference for siblings so for example if there were more applicants than space we would give priority to students who are already enrolled in a PBS school but are just you know sort of certifying their place here through open enrollment or siblings of students who are already at Harriet Tubman so those are ways that we can get priority thank you second opportunity is some slots that we would like you to approve at two of our immersion programs that are smaller than our typical immersion programs that experienced a fair amount of attrition and while there is definitely interest in the Portland Public Schools there's strong interest from other districts and those students are often there's often barriers to those students enrolling because of the standard inter-district process so that's the Kelly Russian immersion program and the Vietnamese immersion program which will be at Rose City Park next year I want to make it very clear that we would not use this open enrollment opportunity as a way to grow those programs that is to add whole sections of students that's not the intent here the intent is to make it easier for students who would likely be able to open to entertain derd inter-district process so those are the two areas that we'd like to propose open enrollment and I thought for tonight if I could just hear any questions you have
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about the details and then I think we're trying to find a time to schedule with the enrollment forecasting committee to review the resolution that we'd really like you to vote on at your next meeting on February 27th open enrollment decisions have to be made by every school board in the state by March 1st and will we need to open it on March 1st so we need to get ready with our communication plan so thank you for the presentation I want to thank the vice chairs for your role in the dialogue I think it was our very first board meeting our very first panel of community members who brought this issue to us so it's nice to see it's coming to fruition even though it's going to be right under the deadline so with that I'd like to ask if people have questions do directors Marisa Brown yeah question on what you just said about the Russian of Vietnamese enrollment that you're looking to what did you say about provide future opportunities or clarify that please yes ma'am so students who might be able to enter the program yeah because there's space for example in a second grade that has two sections about only 33 students we have space for additional students but if they hadn't been in the in K and one they don't enter a dual language program coming from English only instruction in second or third grade unless they have the language ability and in open enrollment we have a little bit more flexibility in the questions that we can ask so we would be able to make sure that students were eligible before we could enroll them okay so I hope we're asking questions not just about language ability because it's not just about speaking the language but literacy that where they can jump in at a second-grade so I think we have to be really careful there yes ma'am and we just just in case anybody's watching that knows these rules we are not allowed to ask questions about English proficiency we can't ask about proficiency in target languages and I'm actually dusting off all of the open enrollment rules and checking them with OD e we haven't done this for a while we don't want to ask the wrong questions but if this does allow us to identify eligible students and in many cases the students who are interested in these programs are emerging bilingual students who happen to live across district lines but then they're barred from entering the only program that they are speaking the target language at home the only one that's available in this region did you fall said a couple questions and this is just about the so the logistics so saying the 27th we vote to proceed with open enrollment it's a very specific set of schools and slots there's on the other end there's these students whatever the hundred students that we've identified who maybe go to Rams David Douglas Centennial and pick the districts the way it works is those districts would also have to agree to open enrollment or can they not they can not go to have an open enrollment period but they would still release their students and the the funds that follow them yes so great question open enrollment is different for the standard process in that resident districts have no say in the outcome so it's simply a matter of if you can approve to the district that you're requesting you're enrolled and that district has to make a space for you through 12th grade we PPS loses about a hundred students each year up to about 120 through open enrollment to other districts David Douglas like us we go lots of other districts participate in open enrollment and we have many resident students who go there every year and the funding follows yes ma'am but we don't have so we don't have to worry that what other districts do in terms of filling these slots so once we open them if they come during that one month though that's and if we follow the open enrollment rules so it's a limited opportunity that then relaxes or actually suspends the rule that the resident district has to get permission so though I have a follow-up question on unrelated to the return to Albina but about the the other two programs do does the Russian program and the Vietnamese program another Vietnamese problem doesn't yet have a high-school component but does the Russian company does a Russian program had to have an articulation to a high school currently is they I notice here
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that once we approve they if they come to Kelly for Russian or they come to PBS for Vietnamese language schools then they'll they're here through high school yes ma'am and what at Franklin High School and in fact the program the second cohort of high school students is at Franklin now and it's a very very small cohort so the whole purpose of trying to build stronger cohorts in the early grades is so by high school you actually have enough students to warrant that the the teaching component that that they would need instead of having six or seven students said the path is Kelly to Lane to Franklin and we anticipate the path for Vietnamese immersion at this point as Rose City Park Rose wait Heights middle Madison High School I think we didn't we put the proof that is part of our feeder I actually thought I got into trouble for talking about high schoolers but I thought we included a resolution I think you got in trouble but I think we did it well the conversation is about how do you have a program fidelity K to 12 right with staffing curriculum materials etc you want them to be strong we'd love to see that continuity but it gets really dicey in the secondary especially with all the other constraints on student schedules so this really is a good teaching and learning topic especially as DLI and the role of language pathway options gets increasing interest around what is the right balance of those programs I mean we've seen a recent action around you know going full immersion at one site I think we're here from other communities predictable so it's a good topic oceans director constant yeah Judy so have you have we engaged in any conversations with our East other East County districts about long-term sustainable plan for the Russian immersion program because we've talked about this in the past given that the majority of these students are from outside of our district have we sat down together to talk about how we all best serve these kids I'd love to say that we days I've let you down and haven't done that but having been involved in those conversations but I'm sure that there are opportunities and and I'm sure it's on your lengthy list of topics too for your new colleagues we will telegram a desire to send a delegation over to have this conversation I bequeath our new deputy to take that one on and it will become all the more relevant when we really start looking at our boundary changes in reconfiguration and outer Southeast Portland and how do we need exactly put these buildings and service to our kids yes two questions one is do you know did other districts who have done the open or enrollment they like market that or is it just kind of it out there well you're forbidden by state law to recruit students from other districts that district is so but if your lake oswego school district for example and you happen to take out an ad in a newspaper that serves your district but also happens to serve nearby districts that's not really recruiting other students that's informing your own students as well because and do those ads specifically talk about open enrollment or I think you're really limited in what you're allowed to say but I think if you were to say it's transfer season at like it X nearby school district then you know that that would convey the message I know that that for for us in order to reach the audience's that we think would most benefit from this opportunity we're going to have to have supportive community partners I mean we really aren't in so from my perspective we are not seeking these opportunities to grow enrollment at Portland Public Schools we've continued to grow at a steady clip and as you all know managing our growth is an enormous challenge so this isn't meant to heap additional students in that it's meant to shore up what we have to make good on commitments to our community to to strive for equity and to work with our community partners to get that done so if you're thinking if you're wondering if the follow up is what would marketing look like for us we would really need to reach out to partners to say how can you make sure that eligible students might be aware of this we're not saying they have to apply but we'd at least like them to know that
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it's an opportunity and I would just say from a district point of view on talking about cooperation with our surrounding jazz districts marketing is the last thing that we want to do just want to put that out there that's I don't think any of us wants to get into a marketing war or anything like that a second question as you talked about return to albino within PBS through hardship petitions there's any of the current criteria that we use for hardship petitions meet up with well we don't have a prescribed set of criteria that must be asked so we always have flexibility to add additional questions to prioritize students that we we think would benefit from transfer so we have many students who have had to move out of inner North and Northeast Portland to to further edges the maps both from the city housing planning housing Bureau where they've surveyed more than 2,000 residents interested in in program and our survey that that community partners did with more than a hundred responses maps really closely you see a lot of students on the peninsula up in the st. John's area you see a lot of students in outer South East and northeast and then you see a bulge of students particularly in far outer East in the Reynolds Parkrose Gresham Barlow region but we have a fair number of students with NPP s and if they request transfer to Harriet Tubman middle school and they can show that they have a historical link to the Albina community they would have priority for transferring to that school it's not a guarantee but they would have priority above another interested student who doesn't have that same background one last question do you i get inquiries regularly from people interested in outer westside students interested in transfer to Beaverton particularly given that they have a capacity at the high school level now do you know whether they're participating in open enrollment I do not know but every district has to decide by March 1st so it will be open season soon I just wanted to note that when we were discussing carving out seats for four returning students for the Tubman new middle school we were very clear that we needed to keep the number we needed to be cognizant of making sure that we have a robust program at Tubman when the doors open and since we since we've never done this before we don't really know what the demand is going to be so we limited it to 50 seats which we think our best guess is that it's going to probably satisfy demand but if we don't fill all of those seats from outside the district it would not jeopardize the the enrollment at Tubman so it would it would not jeopardize the program in any way and the other thing that we heard for many many years especially from the second process was that a lot of students are are are using other people's addresses often grandparents aunts its students are are tied to schools because of childcare arrangements for the family they want to you know there's a there's a family connection and there's a very strong interest in regularizing their status they want they don't want to have to lie anymore and this is going to allow them to do that both within the district and outside do we have planning now what enrollment are we is our best guess best estimate for next year for our middle schools I don't I'm I don't have those numbers in front of me and I wouldn't want to wager a guess so since we don't since we don't have to we're not voting on this tonight maybe director Bailey we could ask somebody to get you that informations I just saw five fingers from Antonia 504 for each
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about 500 we'll make sure you have some lecture data again so I would encourage all board members if you have additional questions to get them in because we will need to be making just because of the closeness between our vote and the deadline will be definitely voting on this next board meeting so thank you for the presentation and answering the questions and thanks to the two vice chairs for your ongoing engagement through this process for the district I think I'll be it's gonna be great for the community yeah then our next item is a consideration of a step 3 complaint the board received a packet of information on this matter and will now be voting on whether or not here a step 3 complaint is there a board member who'd like to make a motion to affirm the superintendent's decision in this matter second it's been moved by director rosen and seconded by director Esparza Brown to affirm the superintendent's decision and I want to clarify that this means we will not be agreeing to hear the appeal so a yes vote is we are not going to be hearing the appeal and there's no public comment on this matter so at there and there's no discussion as well correct that's correct so board members all in favor please indicate by saying yes yes yes yes all opposed no I'm going to ask for a roll call votes yes no yes yes No yes yes so the motion passes and I believe in this case the student rep does not vote yes so it passes on a 5 to 5 to 2 vote thank you board members so next we are going to board committee and conference reports and we're running just about 5 minutes behind I want to just remind everybody that we have in a very short executive session after the board meeting very short it will be and unless board members decide to make it long there that reminds me of a story so since our last board meeting on January 23rd the following committees have met the Charter Committee has met twice the finance audit and operations committee has met twice and a legislative and governmental committee met right before this meeting so I'm going to ask the committee chairs whether they'd like to provide reports and I would ask that we try and be succinct cover what you need oh and I'm also going to ask a student rep trans writer report do you want to go first sure so I must have made super SEC had a little bit of a rough start this year but I think we finally narrowed down what we really want to work on in the next 5 months and what we want to accomplish before we leave our finish out our term so right now we're really developing of how issues start at the school and how what's the process to get them to super sac so what forms in proposals do we want them to have ready to present the super sake and have those readily available on our website and then from there how do those proposals or issues go from super super SAC to the board so I mean how does that work with outside organizations such as like the multum Youth Commission which is the youth policymaking body for Multnomah County what can we do for the rejected runs and then for urgent issues how do we address those and maybe even explore middle school into elementary for next year right now we really just want to solidify high school before we move down into the lower levels of middle school and elementary school and the purpose of this really is on specifically between Superstock and the board so how do I move that proposal or recommendation from Superstock - the board doesn't need to go to a committee like just that process so that we have a official process and paper of how we do that for a future student representatives so they don't have to relearn the process or recreate the wheel every time a new for student representative was elected from there I had a president meeting with all
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the ASB presidents from the district a few weeks ago because I really believe that we need to do some organization level at the high school before Superstock can really thrive or accomplish the work that it wants to do so we're having our next meeting February 27th if that matters and then hopefully bring a updated version on the student rep policy between April and May in start though a work plan for next year and then in addition to that supercycle hopes to host a student collaboration event across all the district high schools with school leadership and have this event really be opportunity for central office and maybe even invite a few district leadership to come so that the leadership in our schools can put a face in the name to them those who are making decisions in their schools and then a personal thing I'm working on is a collaborate hopefully building event so that student representatives across the state can collaborate and see what we're working on and move forward together as a student front in the state and not just there to great thank you presentative Tran and I would encourage you if you have issues that you'd like to bring bring to the board or bring to the committee's to come to or send a note to the when board leadership meets with the superintendent to set the agenda we'd be more than happy to find finally the best way to bring something that the students want to put before the board and then the Multnomah Youth Commission did come to present to super sac about starting leaders school types and Thank You chairman I would support [Music] very quickly the Charter Committee is met we've reviewed the five schools up for renewal and had a public hearing yesterday on the renewal for Lomond I believe it's going to be coming to the board for a vote also at the end of the month so the works proceeding very quickly thank you you said you set a standard for the rest of the chairs no chair costume so the legislative committee heard discussed the draft proposals for the non-discrimination in anti-harassment policy which has been long and the wait wait long in the making and this review partly partially came out of the initial settlement in the Whitehurst case and our interest in reviewing all of our own policies on that so really glad to see that come forward that so this is a revised policy that we had some discussion on we're going to allow a little bit of time for individual members of the committee to address any points with the legal team but barring any significant differences there we want to bring it to the full board as soon as possible and then we also discussed a brand new policy which is came from a state mandate which is the teen dating violence and stick violence policy and so we also intend to bring this to the board as soon as possible and with the development and revisions of these policies the legal team has also fully fleshed out administrative directives that will accompany them so this represents a lot of work that we're really anxious to see filtered down to all of our school leaders so that they really we really have systems in place for how to respond to these kind of concerns the title 9 coordinator plays a key role in addressing triaging tracking these concerns and also just making sure that they come forward in the first place so this is really important work and I look forward to our full full board discussion of that we also had an update on the proposed city policy on unreinforced masonry buildings so they're looking at new mandates on that which has a huge impact on us because schools are a classification unto themselves that have some time horizons attached to when we need to address dangerous situations and in these buildings we have about 30 that are on this register of vulnerable buildings in the event of a major earthquake and so we discussed as a committee how we might testify before City Council or bring our
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collective voice into their deliberations in terms of how long we would have to comply and some other issues around that so that's has a big potential impact for us and then also just are our staff liaison Cortney Wessling is in Salem almost every day this month for the special session and keeping a surprise apprised of everything education related and letting us know if there's a need or opportunity for testimony on things of interest to us and the bill the one bill that we are we have actually brought forward regarding the Local Option revenue collection mechanisms it looks to have a hearing full hearing on the floor this Thursday so hopefully we'll be able to put that behind us and then just one other report that I wanted to give is that I did attend the OSB a conference last Friday ballots buildings and bonds and Salem which continuing on the theme that we heard tonight there were over 350 people there which apparently is a lot more than in the past and their districts that have recently passed bonds and are looking to participate in conversations around best practices or districts that are looking to put bonds on the ballot and feeling hopeful for the first time in a long time and I gave the keynote address at lunch about building a bond package and a bond campaign around health and safety needs and so it's really gratifying to be able to share all that great work that we did in terms of inventory of our facilities and also just how we communicated with the voters about the necessity of addressing those needs so we they have a link now to our full gap analysis and some other key documents of ours as part of that presentation so it's a lot of work going on out there and and more on the ballots coming up so that's it not that we're encouraging other people to go out though well we are I mean of course we are sorry guys uh director more your your committee met as well twice yeah finance audit and operations met last week and it was a it was a very full meeting and and a really good one the second half of it was talking about work planned so we're having a board session work session tomorrow so the committee was working on the committee's work plan in preparation but the the big news was that superintendent Guerrero announced the finance transition team and I could go through it or you could if you'd like so many do it so the the transition team as you know we've had a recent resignation of the CFO so we now have a three-person transition team who's going to be working on the immediate work of building a budget for next year but in addition while that's happening coming up with a general assessment of our internal capacity around financial matters doing an assessment of needs and gaps and kind of developing a strategic plan going forward so the members of the team are Ryan dutcher who has been working with PPS for the last three years Ashley Gunter who will be doing the the kind of strategic assessments and Jim Scherzinger who is going to be playing a senior advisory role and many people may recognize him as a former superintendent of PPS and also former CFO he was last a member pthey s and I think 2003 2004 and has spent the interim I good bit of it was the acting as CEO for the Department of Human Services he is he's renowned in this city in this state and I think
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we're really lucky to have him so we also have the project manner Program Manager project manager for the budget processes max Hoffert who is new to PBS and and the rest of the meeting was spent talking about a sort of preliminary timeline for the budget process and some discussion about how the board is going to interact with staff around budgetary decisions and and it all sounded really good well he'll offer an update since last week so this trio has very quickly assessing our needs and I think the directors should stay tuned for formalizing some roles into an interim basis because it's become very apparent to them how how we need to structure the work at least through the remainder of the school year so stay tuned and I guess I'm gonna just say that there is I was just going to say that the policy and governance committee will be scheduling an upcoming meeting on the public the revised public records policy and also the school naming policy and it'll be followed shortly thereafter by revisions to the complaint policy and also the conflict of interest slashed nepotism policy so those have been moving through the press people will recall we're moving through the process last year we've done a lot of work on them and just just ready they're ready to come to the board for first readings or a second first reading so that should be in that will be in the pipeline and should be notice soon George Anthony thank you just very quickly these were not Portland public meetings but they certainly really important public schools into the community and I wanted to note them very briefly last week Regency Blue Cross and cambia Health Care held their annual symposium for Union and Trust representatives it dealt mainly with the rising crop cost of prescription drugs important public is doing rather well but a lot of the examples are outrageous as we all know the most relevant topic though was the ongoing opioid epidemic and I mention this because it's coming to me from different sources almost every day I would say that it's in the water but Jerry Vincent's head would explode it's becoming increasingly clear the important public schools needs to do a great deal more to help impacted children both region C Blue Cross and cambia healthcare are very interested in partnering with us they'd love to help provide us with no ox owned which is the drug for treating overdoses and they would be very happy to train our faculty and staff in how to use it i they are in touch with Jonathan Garcia and I think we'll be hearing something very good very soon and then yesterday I attended the monthly meeting of the local safety Coordinating Council lipstick the main topic kick in was presentation by joy Holton the executive director of lines for life about opioids and he is in charge of the statewide effort to reduce their use and abuse a happy little statistic from Dwight is that last year there were over 220 million opioid pills prescribed in Oregon so that is 64 resident and if you didn't get yours somebody else did but that's actually good news because three years ago that number was 280 million Dwight is also very encouraging of us taking a look at the issue and he has a wonderful presentation I have put him in touch with the directors of the nursing and dental programs at Benson and if there are any other medically related CTE programs out there I would love to hear about them I've also suggested the program a medicine for him wife also
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does weddings graduations and bar mitzvahs so fabulous things to come Thank You director Anthony so thank you for reporting I'm sure next meeting this half of the board will be reporting so now we'll consider the remainder of the business agenda having already voted on resolution five five seven one board member so there any items you'd like to pull for separate consideration and vote miss Hewson are there any changes to the business agenda there or not do I have a motion and a second to adopt a business agenda so much second director Bailey moves and director Constance seconds the adoption of the business agenda miss Houston is there any public comment on the business agenda is there any board discussion our business agenda the board will not vote on the business agenda all in favor please say aye all right hi any opposed student representative trim aye the motion passes and the business agenda resolution is adopted by a seven to zero vote for student representative Tran voting aye is there any other business or committee referrals seeing them before I adjourn I just want to remind the board members the faster we get up to the room for our executive session the sooner everybody can go so we are now adjourned the next meeting is February 27th you you

Sources

PPS Board of Education, Archive 2017-2018, https://www.pps.net/Page/12568 (accessed: 2022-03-24T00:57:51.006202Z)
PPS Communications, "Board of Education" (YouTube playlist), https://www.youtube.com/playlist?list=PL8CC942A46270A16E (accessed: 2023-10-10T04:10:04.879786Z)

2018-02-13 PPS School Board Regular Meeting

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Event 1: Regular Meeting of the Board of Education - February 13, 2018

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