2017-12-19 PPS School Board Regular Meeting

District	Portland Public Schools
Date	2017-12-19
Time	missing
Venue	missing
Meeting Type	regular
Directors Present	missing

Documents / Media

Transcripts

Event 1: Regular Meeting of the Board of Education - December 19, 2017

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the regular meeting of the Board of Education for December 19th 20 17th is called to order welcome to everyone present and for joining us tonight any item that will be voted on this evening has been posted as required by state law the meeting will be televised live and will be replayed throughout the next two weeks please check the board website for replay times this meeting is also being streamed live on our PBS TV Services website as a reminder we have our PBS Ombudsman Judy Martin she's back in the back there attending all of our regular board meetings specifically Judy will be here to listen to public comments and if appropriate provide additional support to families who want or need it in addition to being here this evening Judy can also be reached at 5:03 nine one six three zero four five or at Ombudsman at PBS net also this evening we have Mary Kane a staff attorney who's joining us at the board table on behalf of the interim general counsel and in addition director Esparza Brown is out of town this evening as this morning she welcomed a new grandchild into her family so she's not here we also have interpreters with us this evening and I'd like to ask them to come forward at this time introduce themselves and the language they'll be interpreting and inform the audience where they'll be standing during the meeting thank you good job with Enoch we began Tom cake vinegar with namsun Quivira Hisoka who to circle a little geek joke with me come on moving when I start this Miami Lucia Cabrera Hasani interpreting espanol Steve necesitan waste our circle apart gracias so badly I think I do will Connie West Indies Peru's kiss leave a modern period by just a pathetic number that spasiba great thank you before we get into our agenda items like to provide an overview of the business the board will be conducting tonight after our recognitions we'll hear a report from our superintendent and then we'll have public comment will then receive a presentation from an outside auditor on our comprehensive annual financial report and then return the meeting towards turning the meeting towards our schools where the board will be asked to vote on the Kellogg middle school master plan and also the Madison High School contracting process lastly the board will receive an update on the progress of the Harriet Tubman environmental assessment and after our regular board meeting tonight the board will convene into a work session to conclude work on the superintendent's 2017-18 goals and evaluations instrument as well as the board operating protocols and code of conduct I would like to start our off this evening or formal part of our board meeting I'm going to ask director Rosen to recognize one of our outstanding educators Thank You chair Broome Edwards the board is very excited to hear that Cleveland High School teacher Brenda Gordon was named this year's recipient of the Oregon outstanding biology teacher of the Year award the award is presented by the National Association of biology teachers which since 1961 has honored the top teacher in each state I was lucky enough to have Brenda teach two of my children biology she's an awesome teacher and researcher who's worked really hard and is very deserving of this honor I'd like to invite miss Gordon to the staff table to provide a few comments I would just like to say that it was an honor last month to represent Cleveland High School in Portland Public Schools at the NAB T conference in st. Louis Missouri it's been a while since Portland has had a teacher win this award so I was very
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thrilled when I was selected as one of the one of the 50 teachers to attend but anyway I'm very proud I'm very proud of Cleveland High School we do some fabulous things in terms of science there but I have to stand on record as saying that I am only one of many talented science teachers in this district congratulations would you like to we're going to have a picture taken with you before you before you leave so superintendent board if you [Applause] so this past week Oregon and Portland lost aniconic leader maybe a little bit meh Rivera Katz was a leader in the Oregon Legislature and she definitely was the boss of the city while she was mayor but even with her many other responsibilities she always had time for schools and students we're gonna take some time tonight to recognize the leadership and work she did on behalf of Portland's schools and students Bearcats viewed access to high-quality rigorous public education as an essential component of a successful state and a healthy strong Portland community she understood that for Portland having a strong public school system was necessary for ensuring that families would choose to continue to live in an urban environment Vera's work to enrich public education which would benefit all children was sustained through many years of service she led in the legislature where she served as the Speaker of the House and as mayor she continued this commitment she understood and used the bully pulpit to advocate for high quality schools Vera appreciate the use of data as an active member the leaders roundtable in the Portland OMA progress board and she monitored the ups and downs of student achievement sometimes to the chagrin of school superintendents and school board members she was really focused on that data she also hired a staff member to focus on education and be a leader in the community that person was Carol Turner who's Carol's here tonight and Carol's was also a former Portland school board member Bearcats had the ability to understand the complexities of the whole system and the importance of building partnerships to ensure that needs were met for students she focused on early learning programs with the county and city commissioner Jim Francis Konishi helped build the son programs she partnered with PCC and also PSU to build really a strong seamless pre-k through 20 education system here in the city and of course Vera was a realist and knew that success required stable and adequate funding while passage a ballot measure 5 occurred in 1990 there was a change in school funding however but initially there wasn't a big finance impact on schools due to the growing economy despite this Veera knew that really the state needed to address its funding issues post measure five and she helped initiate and seek funding and supported the coalition for school funding now a statewide nonpartisan group made up of parents staff business people really advocates to keep the pressure on the legislature to adequately fund our schools this is when I first met mayor Katz I was at the time an active parent with three young kids I was swept up in the coalition's work as was director Rosen and director Bailey and then in the early 2000s the recession hit and at the time I'd run for and was serving my first stint in the school board so as the recession rolled on the financial crisis increased mpps faced the possibility of cutting 24 days off the school year which would have been the shortest school year in
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the nation and as you see from the students berry cartoon for a week Gary Trudeau highlighted the really predicament that Portland schools were in because of the financial crisis and it was something like doonesbury and just the energy of the parent community that really got very energized PPEs at the time had less than a million dollars in reserves and I think the other school districts in Portland and city of Portland there's four other school districts were in a similar situation and midway through this school year the state legislature continued to reduce our funding our that year funding levels so not only did we not have any reserves but also we ended we're ending up the school year with about a twenty to thirty million dollar operating deficit so leading up to that we had not a lot of money and we also had sort of impending negotiations with the teachers union and there was the potential of a major strike we were looking at closing down schools for five weeks but fear was not going to allow that she wasn't going to allow Portland Public Schools and the four other school districts in her city to really be the be the district's in the entire country that had the scores short of school year and whose students were hit hardest by the recession so she brokered a deal that averted a strike teachers at the time for those of you were here they voted to and they volunteered to work for ten days for free and also at the same time Vera decided that we really needed to bring the community together because even with the teachers working for ten days for free and a business income tax on local businesses there still was a pretty significant hole so she brought together a coalition and the result of that coalition and included the count the County Commission but also parents business people teachers and other staff people to really put together a solution which would preserve our school year and allow us to sort of bridge and past the recession so with mayor Katz at the Helms joined by teacher and school staff and parents which would included director we were younger than Rosenman and Bailey and thousands of other parents around the city built a grassroots campaign and passed the country's only local income tax surcharge with a 58 percent rate and this that passage of the local income tax and the brokering the agreement with the teachers that Association teachers to work for ten days for free was just classic Vera she could bring people together in a room and she organized cajoled prodded she got her elbows out and she had pretty sharp elbows if you run the receiving unto them but she was determined that under her watch as the mayor of the city that she was not gonna let our schools fail she was energized and passionate about public schools and as a parent and board member I feel really lucky to have had an opportunity to be a parent in Portland Public Schools and a board member at a time when we had a mayor who viewed her responsibilities not just to the city but also to our schools and our students and you know she knew fundamentally that the city's success was linked to the success of our students and our schools and time and again not just in the 2000 recession but you know year after year she thought of ways in which she could help our schools be better and also wait different ways that the city can support him so with that I'm going to ask Carol Turner just come up briefly and make a few comments and I should say as Carol is walking up here all those things that Vera did on behalf of education there was a person in the back of the room sitting behind her and that was Carol who was sort of a steadfast and patient advocate for our schools in a really difficult time Carol thank you it's a real privilege to be here and yes we're all younger in this building for many years but my car seemed to know the way it's just like I was on autopilot thinking about the rest of the week and it somehow made that trip that I've made many times for 12 years as a school board member and then
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the mayor and I welcome our new superintendent I know it's good to see all of you so just one more bit of history Joe you did a great overview I do think the her leadership on the Oregon Education Act for the 21st century House bill 3565 really was a watershed for the state I mean it was controversial it's evolved it was affected by No Child Left Behind but really for the first time in our state I think it's set very high challenging performance standards and itself are quite high for the state and that was pushed for all of us how we dealt with it can be debated but I think it was a real important leadership aspect of Faris so it is a privilege to have worked with her and respect I respect her greatly and I've thought a lot about this last week about her leadership capacity and I think a lot of it is that she holds she had really core values that she held true to and they really guided her actions and she was also capable of keeping her her ability to keep her vision for Portland always was in front of her so it kind of maintained her core ability you referred to her ability to be quite strong but she knew ultimately that success would never just happen because City Hall wanted it that it required committed partners and that that takes a lot of work and a lot of time to build and maintain those partnerships and she had the capacity to bring out the best in people especially in our other local leaders in the business community in the neighborhoods education government nonprofit and so on but I also think I've reflected on she really had the best she could bring out the best in citizens and we are very lucky in Portland to really have citizens who are committed who want to contribute to our city and to our schools and she could do that she could really kind of on power people from all aspects of life to contribute and even sacrifice for the larger community and I think we want to thank her that thank her for that but I am absolutely confident at this point in time that we also have other leaders and other people in our community in in this community of Portland Public Schools who have those same talents in those same skills who can really bring forth the best in people so that everyone will step forward to really work for the common good and for the good of the whole so with that I wish you all the best thank you so much for your work it's so important it's so complex as you all know but it's so important for the future of the children of Portland which is what they're here so deeply thanks Thank You Carol [Applause] anything else from other board members I think it's interesting to just look at the different relationships that cities have that large cities have with their urban school districts and sometimes the structural relationships are very different where city government actually has a certain degree of control with school districts but also just the tone in here in Portland I think the the tone of that relationship and the content of it is very discretionary so it's individual leaders and mayor's can really take very deeply very different roles in terms of how they see the children of the city and the welfare of the children and what that means the relationship of the city should be with the school district and I think as Carol was saying you know Bearcats saw that as inextricably linked and and each of our mayor's has has seen it seen it differently so I think it's incumbent upon us to always engage with our leaders in city government about the future of our city and the future of our children and that we are not this autonomous Enterprise over here on the other side of the river thinking about how we're launching all these kids off into their successful futures but like Carol said that we're all working together really on that same mission and and we should we should do everything that we can to enhance that partnership and she's she's just a really shining example of what can be done when those when people are working together it would have been easy for her to just take a pass they had City had its own issues to deal with but she didn't and I believe we were at a huge inflection point in the early 2000s where this district could have gone the way of many other urban districts and because of Vera's leadership
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in partnership with many others that didn't happen so we are fortunate to have had her as a mayor for 12 years and all the good things she did for Portland Public Schools thank you again Carol for coming tonight next this has been a busy week before the start of the winter break and I know the superintendent has been out out in schools and working hard once you share with us what what's new and what's updated good evening everyone I very much appreciate the comments and the celebration in recognizing our former mayor because it also reminds me we are celebrating an untimely passing of another champion mayor I've coming from the city of San Francisco who also lost its Mayor Ed Lee who was a tireless advocate for children youth and families who I had a fortunate opportunity to work very closely with who understood that a positive relationship between city government and its public school system can only benefit everyone so my hats off to to Ed Lee as well well tonight's the last meeting of 2017 and even though I've only been here about three months I thought I would take the opportunity to reflect on a few highlights to remind us of sort of in retrospect the good work and accomplishments that continue to happen all across the Portland Public Schools there's an extraordinary collection of individuals leaders educators support staff students and our families that make up the Portland Public Schools we just recognized Brenda Gordon of Cleveland High School who's been honored as outstanding biology teacher of the year I've seen three of our teachers gelda Van Patten of da Vinci Lilian Greenberg of Marysville Sarah Brown of Ainsworth when teaching awards from the Oregon arts Education Association we've observed matthew bacon brenes of Mount Tabor middle one Oregon Teacher of the Year award all of these folks have just become wonderful ambassadors for our public school system and our students are extraordinary students our student athletes continue to excel in sports Alex slannen of Wilson won the state championship in cross country are mighty Jefferson Democrats begin their chase for a repeat state championship in boys basketball and we're proud of all kinds of efforts across the organization we're proud of our efforts and sustainability Nancy bond won a Lifetime Achievement Award from the intertwine Alliance and Woodlawn led by its students became one of just 94 schools in the u.s. to attain green flag status from the National Wildlife Federation and just yesterday I was proud to announce dr. Yvonne Curtis who was just as announced as PBS's new deputy superintendent of instruction and school communities who I am looking forward to partnering in our work ahead it is my intention to continue identifying a leadership team and the best talent for our school system that continued to help us address our work in front of us I also continue to enjoy and be energized by my school campus visits most recently I had the opportunity to visit classrooms at rosa parks school i got to a chance to hear a performance by the orchestra class there as well as visit classrooms from across the grade levels I also paid a visit to Grant High School at the Marshall campus last week was impressed by the lessons I observed and the level of discourse in which students were engaged and I'm continuing to work towards my goal of visiting every school in the district by year's end we're committed to continue working and ensuring every one of our schools is a safe and supportive teaching and learning environment and so we're proactively continuing to work at making sure that our drinking faucets fountains are flowing with clean safe water for our students to drink safe drinking water is now flowing at 11 schools including Applegate Atkinson and Chief Joseph where the faucets were just turned on this past week and there remains much more work in front of us we will of course keep working overtime to open Harriet Tubman and rose way heights middle schools last week district leaders and myself along with four board members met with the Pioneer community to listen to their concerns and their questions we want to thank everyone who turned out and provided input after the winter break we will continue to hold meetings to address the ongoing facility and programmatic needs and will identify opportunities for the community to continue voicing their concerns and to
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hear more specific details as they develop staff have also continued to meet with affected headstart families currently located on the Applegate and rice campuses and we look forward to meeting with native families in our headstart program at those locations as well I want to acknowledge that these campus moves and transitions are challenging all of our students deserve the opportunity to thrive with our dedicated board of directors our administrators and most of all our talented and determined teachers and staff will continue the task of making PBS great urban school district as we pause in the coming days to celebrate with family and friends I wish everyone a happy holiday thank you thank you so next we have public comment I just want to view shortly quickly review our guidelines we want to thank everyone for coming we appreciate the opportunity to hear public input as it informs our work we look forward to hearing your thoughts reflections and concerns our responsibility as a board is to actively listen and have our electronic devices turned off board members and the superintendent will not respond to comments or questions during public comment but our board office will follow up on board related issues raised during public testimony guidelines for public input emphasize respect and consideration any complaints about individual employees should be directed to the superintendent's office as a personnel matter presenters have a total of three minutes to share your comments begin by stating your name and spelling your last name during the first two minutes the green light will be on when you down to a minute the yellow light will be on and when three minutes is up the red light will appear and we'd ask that you just respectfully wrap up your comments at that time and so with that I'd like to ask miss Houston for the first two members of the public who have signed up Michael Hoadley and Mark bond my name's Michael hull see it's HUL sey and I'm here about the after-school programs and I know there's a couple of us here I don't know all of you um since I only have three minutes minutes try to get this going quick cuz I have a lot to say in three minutes it's not a lot of time as you know PBS will no longer allow for-profit and nonprofit organizations to utilize PR for communicating with or marketing to parents one of the reasons PBS gave for abandoning peach jar is that it's the district responsibility to ensure resources are focused on student achievement this is a quote from a parent's email that the board were received yesterday EG robotics was CCD on it I quote eg robotics offers an after-school program at Capitol Hill elementary school my son participated for two years and loved every minute of it his enthusiasm for robotics grew and his interest in STEM related careers increased with the emphasis on filling the stem career pipeline it would be a mistake to remove the ability for parents to learn about such programs end quote this is just one example of an after-school program contributing to student achievement we program providers have received dozens of emails and support not just for our programs but for a direct communication channel between us and parents in fact we put out a survey last week and over 600 parents responded nearly 100 percent said that they respond excuse me that they prefer email fliers not one parent answered that they did not want to hear from us unfortunately the PPS flyer distribution process Review Committee did not put out any surveys they do not ask parents students or program providers to give their input this decision was made by a committee in the span of one month over four meetings there is a growing cynicism directed towards school districts and its leaders not including the community in the decision making process might be one cause of this cynicism the second ring the second reason that the district gave four discs in discontinuing peach jar was that there are inherent equity issues with regards to the communities targeted for events and activities from nongovernmental organizations fliers are not being translated for our non-english speakers and the bulk of fliers coming from non-government organizations are going to schools with higher socio-economic population this statement is true but I'm completely baffled at how doing away with PGR will help resolve this issue since this doesn't change where programs are offered all it does is make it more likely that programs and enrollment will suffer which will force us to go out of business which will mean even less opportunities for a lesser number of kids is that equity I'd like to read a portion of another parents email that was sent to the board yesterday I quote all kids everywhere should have the same opportunities but because all kids everywhere don't PBS says let's make it really hard for any kids anywhere to
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hear about opportunities that are available if equity is the issue here why isn't the emphasis on why isn't the emphasis on requiring external providers to advertise and offer their classes in more schools in more neighborhoods or similar remedy that opens up more opportunities to more kids rather than shutting down opportunities that already exist thank you I actually have a seat I just have a suggestion can I wrap up with that it's definitely not one sentence more than once maybe you could email it to us if it's one sentence go ahead I'm gonna I do want to respect other people's time but I will email it to you guys it's a suggestion to replace PTR with a nonprofit that will act as piece jar but give it's been a revenue she has grants and scholarships to get more people involved in more schools involved so it's a solution it's not burying our head in the sand and it's not just ending this you know because my program is going to end thank you and please send it to us I'm up I'm Mark bond I am the college and career coordinator at Alliance high school some of you may not know about us people in the community not knowing is somewhat understandable yet within PBS it is not and many still don't we are Alliance high school a PBS high school at the meek and Benson campuses we are not osebo a community based organization that we often get lumped in with them the students I support comprised the least represented and most underserved in the city my students are amazing they deal with hardships many from the comprehensives cannot remotely fathom they have often been discarded by the schools that they come from they have many issues but also numerous gifts and strengths a couple of years ago in this room a now former board member referred to my students as those students it is my privilege to serve and support those students and they are your students one highlight our FAFSA completion rate and it's a really big issue these days within the state and the district and for many years our graduates have been in the 90 plus percentile completion rate and they just want you to know that we are not our students don't just fade away I want to talk about the latest construction bond we were on it and then we weren't bear in mind meek is a former elementary school and our Benson campus if you can call it that is located in a CTE wing and that is the travesty we deserve our own site with full wraparound services speaking of CTE three years ago there were 19 programs in all of PBS Alliance had four of those programs - full time - half time now the district has 65 Plus that is great and yet we still have four only one of which now is full time our cafetorium had the highest level of radon of any room in the district only now two years later are the levels acceptable and that is unacceptable I coach our basketball team but we have no gym our school deserves a gym for practice but more importantly for PE for all of our students on a slightly lighter note my friends and family been very generous and donating to the team but if any of you we'd like to make a contribution to our team please let me know and I will get you a tax letter posthaste and lastly Alliance high school being an afterthought for many years is an equity issue and PBS has let these students down time and time again and that is shameful I ask that you please do not forget about them thank you thank you [Applause] next we have Edith Starling and Jim Jimmy Apple hands is this darling here yep okay great
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Kelly Rundle are you ndle hello board hello superintendent I'm here today to speak on behalf of the intensive skills students at pioneer and how your recent decision to move pioneer to rice and applicate impacts them I have been an intensive skills teacher at pioneer for the past seven years the majority of my students are on the autism spectrum and many are nonverbal I would like to give these kids a voice today when I think about the move to Applegate I tried to envision my students there one of my students is a refugee he's nonverbal has experienced a great deal of trauma in his young life for this student sitting for five minutes in the classroom is an accomplishment it is essential that he walk frequently otherwise he bangs his head bites and cries and hits death he had he can't handle being in one place for more than a few minutes and he likes being around kids and adults holiday works for this student there are lots of places for him to walk and many different directions for him to take at Applegate he will he will walk a single hallway and it will be impossible to get his sensory needs met holiday works well for all of my students because of its unique design and spaces outside of the classroom which allow for quiet spaces to calm and get sensory needs met spaces that are outlined in my students IEP at the holiday Yongsan building my students are able to take long walks inside on rainy days and are able to take long walks outdoors while still remaining on the school grounds taking long walks is a de-escalation strategy from for many pioneer students Applegate is a small school at the single hallway it is not fenced has no playground in no gym Applegate isn't is in very close proximity to a park and a busy street many students a pioneer a runner and many students over the years are placed in my classroom for that reason the holiday young some building has a large grass area with with no trees when a student starts to run during recess staff has line of sight and is able to run after the student prior to them leaving them leaving the school grounds unfortunately Applegate has very little grass area or school grounds if a student happens to get out of sight at Applegate they'll head directly into a public park a busy street strangers in many places to hide Applegate lacks essential school components such as a gym playground kitchen and library if you want to include our kids in neighborhood schools they need to be at a facility with the basic components of a regular school to practice skills for inclusion my students practice library skills weekly and learn essential skills such as appropriate volume sitting while stories being read and learning how to find books that interest them one of my longtime nonverbal students loves it when our librarian reads to him he sits next to her he helps her turn the pages and smiles and giggles with excitement as she reads mine honorable student thank you you can finish your sentence okay you are favoring the students with advantages over students who have little to no advantages in life I have visited the Applegate campus it is not suitable for Pioneer students your decision needs to change [Applause] hi my name is Jimmy aplans Appl a che in Z I would like to thank the Portland Public School Board of Education give me the time to speak tonight this is my third year as a school bus driver for Portland Public Schools and I have a combined total of seven years of experience as a school bus operator I'm speaking to you tonight to continue the dialogue started by my co-workers of Beth and Tim who have addressed you at previous board meetings although our next negotiators from meeting is set for the first week of January we have not sat down to negotiate since the beginning of November which means that our message is still the same a proposed contract rollover with a wage freeze set forth by your negotiation team is frankly not going to cut it one of the biggest concerns brought to us from our co-workers is the increasing cost of living in our city compared to our pay scale our wages are not keeping up with the sharp rental increases the city has seen in the past years a report put out by Oregon Metro gov last year stated that between 2006 and 2015 rent in the Portland metropolitan area increased 63% our wages have clearly not kept up with this right now the average cost of a one-bedroom apartment in Portland is
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$1,500 a month based on the 12-month wage a driver with 14 years longevity takes home less than 1300 a month with these wages a driver can't even afford the cost of a one-bedroom apartment soon as special needs bus drivers we will not be able to live in the communities that we serve another concern brought up by some of the drivers is that the dollar 67 increased per hour given to everyone at the beginning of this year might have increased new hires coming in the door but it has disenfranchised the experienced and capable drivers due to the fact that it equals a smaller percentage increase in wage the longer you've been driving for Portland Public Schools I prepared a handout and I think you'll beginning afterwards to check out it gives a rough estimate of the total average cost to train a new driver versus giving a race to the experienced drivers the bottom line on that is the the it is more cost effective to give our senior drivers a wage increase to encourage new drivers to stay with Portland Public Schools many of our drivers have left for better wages at trimet DHL UPS and FedEx the cost of training new drivers only to have them leave for better paying jobs is staggering and I want to close by reminding you of a discrepancy that has brought been brought to your attention before that a newly hired truck driver delivering food to our schools gets paid on their first year of service more per hour than a special needed school bus driver who has been working for Portland Public Schools for 24 years let me be clear that I'm not trying to say that these truck drivers do not deserve this pay I am saying that we as special-needs bus drivers deserve better than what you were giving us now thank you thank you I'm giving miss you Senor if you give miss yu-san your information she'll get it to the board thank you our last two speakers are Jenny brixey and Sydney Roberts hello members of the board my name is Jenny bricks eBRI xpy I'm a parent from the Applegate headstart program my daughter currently attends the Native American classroom she graduated from the Native early headstart classroom last year Applegate is home to three other classrooms there has been community built here the loss of this Hester is a hard blow to the community off too familiar with displacement I want to thank you for your commitment to keep our two Native classrooms together this in a generational learning environment and continuum of care is an essential piece of native pedagogy these classrooms on our children's identity as indigenous people they keep our community connected Portland is the ninth largest urban Indian community in the United States the Indian relocation Act of 1956 which encouraged Native people to leave their reservations to find work in cities is one of the driving forces of this the native classrooms are critical for our indigenous students and families as it provides an early learning experience that is culturally responsive and trauma-informed it helps families connect with one another and the larger Native community these culturally responsive programs value cultural identity and education and honor it as a resiliency factor community is how we keep our culture alive in an urban setting despite gentrification and other systemic oppressions these communities Applegate have continued to thrive when dealing with communities have who have been impacted by the trauma of boarding schools forced relocation and displacement and over-representation and the child welfare system Trust is essential transparency and open communication builds trust not backroom closed-door decisions parents Applegate were blindsided with a letter left in their children's box not knowing if our native classrooms will be dissolved and our children assimilated into other classrooms I want to voice the frustration of other Applegate parents grandparents and caregivers who are trying to teach their young ones that they matter and the difficulty in that when the education system is telling them that they don't this trickle down effect of displacement tells us who and what your priorities are it's disheartening to see our children so low on this list that they didn't constitute a mention during the process or the last board meeting not even an acknowledgement of their very existence for some of our Head Start children their classroom in school is the only constant in their lives right now we have unhoused families who ride the from shelters or different friends and families couches to bring their little ones to Applegate because they know it's a safe place they have a family service worker they can trust and a community who's ready to support them we want our children to have access to quality educational opportunities so that someday someday they too could have a chance at being in a tag program or going to a school like access our native children are brilliant vibrant and resilient and destined to do great things that we give them the chance I want to thank you again superintendent
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and board for your support of our native Head Start and Early Head Start classrooms good evening my name is Sydney Roberts our OB e RT s and that's Sydney with two y's I am the proud parent of two students in PPS a freshman at Madison High School and a senior at Alliance at meek almost exactly two years ago I participated in a focus group as an alliance parent because the PPS Board voted to take a new building for Alliance off the bond vote move Alliance ed Benson out of Benson and create a plan for a new alliance like many others I offered my testimony about what I as a parent see as a necessary to meet the needs of my son and other students like him today two years later there has been little to no progress in addressing the needs of both Alliance campuses while the middle schools and the more traditional high schools continue to be updated and or relocated meanwhile Alliance at Benson is on the verge of eviction and the Lyons and meek lacks the space and modernization that the students are so deserving of many of the students that either of the campuses are already at risk and here we are achieve them as if their school is not important not deserving of being updated modernized not worthy of complete school building to themselves what message does that send to our students when they enter lanced the students often find a breath of fresh air a new beginning and their motivation and desire to be and do more academically and personally they are not overwhelmed and overlooked due to student-teacher ratios the Dilla sense of belonging and accomplishment yet the environment in which they are being taught is dark outdated and depressing this impacts the students and the teachers morale negatively was it what is it going to take for PBS to realize that Alliance at meek and Benson is just as important as Franklin Grant Roosevelt rose way heights Harriet Tubman Rose City Park access Academy and the many others what about the Alliance campuses when is it their turn they are people they are also our future and they deserve an upgrade thank you so thank you everybody for the comments this evening and please feel free to contact our board manager Rose Ann Powell who's there if there's anything specifically to followup with the board in addition I know lots of people instead of testifying choose to email or write the board and I know that we're getting lots of mail and reading it so thank you for expressing your points of view and your perspective and your concerns and whatever way you're most comfortable but and we appreciate the feedback from the community next I'm going to turn to the comprehensive annual financial report one of the board's primary responsibilities is to review and approve the school districts budget and oversight of its fiscal reports tonight we have an annual comprehensive financial report that was recently presented to the fao committee or the finance audit and operations committee and I'm going to ask Vice Chair Moore to introduce the topic this is the comprehensive annual financial reports affectionately known as kefir and as the name implies this is an annual audit of the of the operating budget for PPS it also includes a special report on any federal grant funds and how we are managing them and I'm gonna allow you to go through the details I just want to say two things the FAO Committee has unanimously recommended that the board approve the the audit and accept it and the second thing I want to say is this was a difficult year with a lot of changes and tkw which is the company that's doing the audit has been very accommodating we ended up having to reschedule a couple of times at various for various reasons and and they've worked very hard in the last couple of months to to meet a December 31st deadline to get this thing done approved and delivered to the state
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and I I want to thank you for for being so accommodating and for all your hard work and and and also Meili who came in sort of in the middle of all of it so thank you both for all the work great thank you very much introduce our our support in this annual process our outside auditor of course it's been a pressure working with the staff from tkw auto fan and team Gillette is the other partner on the engagement and we've been working with this firm for many years great thanks May hi I am Tim Gillette from Talbott kohrville one Warwick or more commonly known as tkw as I'm not sure why everybody left when we're just getting to the good stuff here but as as board member more said we remember more said I went through this all with the FAO committee a week ago today in some detail so and about half of you maybe more we're on that are on that committee so I will go very quickly again as I usually do before the red light comes on and if there are any questions I'm always happy to spend more time or answer any questions but otherwise I will will move pretty fast it's a big document it's a hundred and fifty some pages my parts are pretty small really may and her staff have done a great job putting this all together the independent auditors report my document is page 14 through 16 and to cut to the chase it's an unmodified opinion or the so-called clean opinion from your auditor says we believe in our opinion the financial statements are fairly presented hey it takes three pages to say that but but that's the bottom line it was into some detail about how much responsibility we take for which parts the report and so forth but I'm not going to go through that unless you want to my reports followed by the management's discussion and analysis MDNA it's a good overview of the financial statements if I always encourage everyone to read those even if they don't read all 150 some pages in great detail the the statements themselves there's not a lot of new things this year the the basis of accounting has not changed there's no new pronouncements that change anything in the statements which is kind of a nice thing a little bit unusual there was one new pronouncement that took effect this year governmental Accounting Standards Board statement number 77 which meant you had to disclose tax abatements that effect the district that's the only new thing this year that's for a requirement for everyone all municipalities in the United States nothing special for the district but you do disclose those if you're comparing this this year's Kaffir to the previous year's that's something new I'll skip all the way to the back page 152 also our report in accordance with Oregon State regulations the state of Oregon requires us to report on certain things there's a bullet list of some of those things there was nothing unusual on any of those things except for a small finding on reporting of teacher experience which is an extremely difficult thing to get to get right I think we have we find something almost every year it's it's cleaned up considerably over the last few years and that's about all I have to say about the kafir' itself we do also audit and report in accordance with uniform guidance on your federal grant awards and expenditures there are a couple of reports in that document it's a separate document you can kind of get the the good stuff just by looking at page 13 which this summary of our of our reporter says that it's an unmodified report on internal control over financial reporting there were some issues identified and then on federal awards there were there was an issue identified there but it's also an unmodified report on the schedule of expenditures of federal Awards the sefa and that's followed by more details on the findings that we had and also follows up on prior your findings and I can say that you know everything is currently being addressed and there's actions in place to address those things so again happy to take questions I went pretty fast but again I've been through it with the fao committee a week ago and in more detail so we had kind of excruciating detail during the committee and I probably don't need to do that for
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the general audience but could you could you talk briefly about what the findings were I mean there were a few findings could you touch sure that on the financial statements there were we had three findings one had to do with essentially what we would call a cutoff issue there was a an invoice that came later in the year was a August invoice but it was for work done prior to June 30th it should have been recorded in the June 30 17 fiscal year but but was missed and so was not the amount was a couple million dollars so it was not insignificant but we did get that corrected so the financial statements are corrected for that we found the in what I call the topside entries where you get from your your trial balance your general ledger the accounting records that the district keeps to the entity wide statements that are prepared for this which is a one once-a-year process there are some things that happen just that one time of year used an outside contractor to do some of those calculations in particular for a governmental Accounting Standards Board statement number 68 which has to do with pensions it's a little bit complicated there was an error made in that calculation where the contractor picked up the wrong number from a report from pers and so there was an 18 million dollar correction made for that then there were a couple of other things also in the topside process there were some things that were there was an error in the deferred interest calculation on the deferred interest bonds actually it is a complicated calculation but that we picked that up that was about six million dollars five point six maybe and there was a classification error in the net position of I think thirty two million dollars so so those were the financial statement findings that we found the compliance finding and the federal grant findings if you will was a matching issue on the gear up grant there were some calculations that weren't done quite right there was some documentation that was missing and a few other little things but but less so than last year last year we had I think seven compliance findings this year we had one compliance finding so the district has done a lot of work on the gear up grant it's difficult to get that matching handled completely I know that work continues and me and I have had conversations about things that are going to continue on into this this period in this future to clear those things up director constant her statement it is significant to not have material findings on a budget of this complexity and also in our FAO meeting we did have considerable discussion around what process improvements our staff has made in response to the small findings that were brought out in this spot it so thank you very much it's continuous learning it's a large complex organization and there has been change in staff and leadership and so it's not unusual to find a few things I think we have a new superintendent and three new board members since this is the last school year's budget so I I just had a question just to go to the findings so while it's an unmodified there also was there were material weaknesses identified and going through here if you go the the 2.5 million and the 8 million misstatements and I'm just wondering in the 35 million as another one so are those at the end of the year just a wash or do we have 35 million less than we thought when we have these five is just a reclassification so it's between accounts on the financial statement so it doesn't it's I guess you could say it's a wash but it's in different categories it doesn't mean you have that much less the bottom line there's not a material an understatement it's that there reclass in different different categories set for that particular item yes that's correct we look through here says that we have things that works have all been corrected for these items so what you're seeing in the seat sar is a fair presentation so if you read it the lay person would to read it and it said that we have an overstatement of 18 million dollars it's an overstatement in one category and
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shifting it would be a different category it's not that we overstated our overall financial position 10 million is it it's different from the 35 I'm sorry that the 18 was a deferred outflows that wasn't there so that that does affect your financial position your net position at the end of the day so that one does change the bottom line if you will so that's an 18 million dollar but but the 18 million was put there in error so it and like I say it's a topside entries an entry made after the fact it's not in your actual books and records it's in getting from the books and records to the final year-end financial report so the fact that it was done incorrectly doesn't change the reality at all or even it's just the numbers you've been seeing during the year I just wanted to point out that we had discovered that the staff had discovered the gear-up discrepancy I think prior to the audit beginning so that was reflected in the first budget amendment that we passed in September so I think I think going forward that kind that issue has been addressed and we're not going to see that kind of discrepancy in in future so I'm glad to see that it was you know taken care of questions comments mr. Anthony anything thank you right I think there's it's worth noting one thing I asked a lot of questions about this cuz I'm I misunderstood it when I read it so if I remember correctly in our because of our per site account right we have spent 20 million twenty-something plus million dollars less than we would have otherwise correct yes okay so this is one that we we have previous boards to think for the foresight in in starting those accounts what 15 years ago yeah and Jim sure stinger discussion the board will now consider resolution number five five five one accepts instant approval of the comprehensive annual financial report reports to management and report on requirements of the single audit act and OMB circular a-133 do have an emotion director Anthony moves and director constant seconds the motion to adopt resolution five five five one miss Hewson is there any comment on this resolution is there any for further board discussion board and I'll vote on resolution five five five one all in favor please indicate by saying yes yes I'll pose please indicate this a No student representative yes resolution five five five one is approved by a vote of seven to zero with student representative Tran voting yes thank you both for your work and the diligence that you brought to this task appreciate it thank you very much I'm sorry the record stand corrected we're all so squished in here it seems like we're the same number let's see so Kellogg middle school master plan so last May our community strongly supported the passage of a capital bond to make critical health and safety safety improvements and rebuild three high schools and one new middle school in Southeast Portland to replace Kellogg middle school which was closed in the mid 2000s as a resident of Southeast Portland I'm excited tonight that will be considering the Kellogg master plan and this is another step forward to the district's efforts to provide a more equitable middle school spirit experience currently students in this part of southeast don't have access to a full middle school experience so tonight's kind of kicks off the formal part of the board's work and I'm going to ask director more to tell us what happened in the fao committee and what
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the recommendation is so the fao committee got a very comprehensive presentation on the Kellogg master plan and and and we approved it we had a lot of discussion and I think superintendent Guerrero is going to introduce the staff members to come talk to us yeah well we have a lot of important facilities related items tonight and I trust that our CEO Gerry Vincent could could speak all night about this but we want to mix it up so we're going to invite a few of our senior staff who are closely connected to this work to come up we have Dan Jung senior director of school modernization and Steve F Rose senior project manager who are going to provide this portion of tonight's reporting we might add one more person to France who is with no planning and design who's the lead architect on the project the more the merrier thank you for the opportunity to be here tonight I'm Deb France with a Planning & Design we've gone through several months of master planning Kellogg middle school with numerous stakeholder participation including groups within PPS such as facilities security safety food services it's a it's a long list we have a design advisory group that we've met with now five times and they've provided great input and we've met with the toeses and the office of teaching and learning the outcome of that is that we have a master plan that you've reviewed and that is a one hundred thousand square foot building actually it's one hundred thousand four hundred we are looking at some budget challenges we've identified those and we've set some targets to try to align the budget as we move into the design process I'm happy to answer any questions that you might have receive the materials that went to the FAA last weekend is roughly 500 pages I'm sure simple to absorb all that information but the meat and the potatoes there is the what we call the area program so the board the district has an educational specification for middle schools that has been approved that is one of our fundamental documents that we we start with and we aim towards and so we're here tonight we have a document that shows what those requirements are and how the master plan meets those requirements so effectively that's what's being approved and that's what we're gonna move forward with their design I'm not on the committee so this is my one chance to ask questions really appreciate all the information I think it gives a sense of what a comprehensive middle school with equitable offerings its its gonna look like in outer southeast I had just two places where I just had questions that I'm sure you have answers to one it looks like there was some value engineering already to look some cost control opportunities and one of the things being potentially removed is a computer lab and is that is there more than one or is it that it's being removed because the concept is every classroom that is got it embedded in in the classroom the logic here is that the computer labs were dedicated when we didn't have devices in every classroom the middle school of the future and and I'd like to remind us that this is a building that will be opening in 2021 we'll have devices in every classroom the idea of a dedicated computer lab that would be used even for testing at this point in time is not supported by the toeses or other members of the committee and then my other question is if your if it's being built for six hundred and seventy-five students and now that we have middle school after school sports for all of our middle school students just from a title nine standpoint I know when my kids were in a one gym or one court middle school that really there was it turned out there was in equitable opportunities for kids to use the courts are these built as if sort of in the post title night you know it's been in existence for abut forty
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something years or thirty or forty years that you'd have enough time that and space that you could have both boys and girls and multiple levels of teams using it we have looked at the scheduling of the gym it's divided into two sections with a possible curtain so two classes could be participating at this time the gym actually is serving as a classroom there's even media support in the gymnasium for that function we have a dance space which can serve as an ancillary space and we have an outside covered play area so the long answer to your question is that we do believe with the input from OTL that the physical fitness needs and title 9 needs have been met follow up on that the buildings being designed for 675 with an optional overflow capacity to 810 now by my count that's going to put that the smaller number PE classes at 48 students piece and at the higher 58 students apiece I like children very very much but that is an awful lot of 12 to 14 year-olds have we looked at our actual ability to conduct adequate PE programming at that kind of enrollment just to talk on the the space numbers what are we using for calculations for students per classroom students per classroom is a baseline of 30 the classrooms are sized to ramp up to 36 but our baseline is thirty seventy five the theoretically the state requirement is that we offer B every day yeah every child so two classes at the same time in one gym that gives you at 675 48 students a pop I see okay or 58 a Bop we're just going to add that I think the assumption and the educational specifications is that the covered play area is a third space so the idea is that you can actually have three sections running concurrently and dance as well that's right the other question I have it's similar but a little more complicated I see you want to take the cafeteria size down so that you'd be offering a three one three period lunch instead of a two period lunch I'd like to correct that oh thank you actually we have done the reverse the cafeteria size as part of our proposed master plan is much lighter larger than the EDS backs so that we can go from a three or four period lunch to a two period lunch oh that's good news because that's really been a big issue yeah I'm very happy to hear that I do want to ask again I know you're planning on 675 what does that do to lunchroom capacity if it goes up to 810 it actually does work out at 8:10 with the size of the cafeteria in the document is that an inspect that needs to see you change that's a good question I mean there's been some conversations with the middle school that spec is being updated right now our team is not in charge of updating that but we've been involved in that process that's something we can follow up on and see if that is something that's anticipated to change we did have some conversation in our FAO meeting about the dialogue between the ED spec development process for the middle schools with our work on our middle school curriculum framework as part of the opening of the other two middle schools to make sure that Broz both processes are talking to one another and making sure that our inspects informing the Kellogg design process are reflective of the best practices that are coming forward through the middle school framework work can I ask about the updating of the ed specs do do we have an ETA on that do you know I don't know offhand the you guys do if you're working directly with them the real estate offices is managing
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that process I know they're actively working on it like said the teams and working hand-in-hand might have to follow up on that schedule okay we're keeping them in the loop on our process specific to Kellogg so that they're engaged with us I think I don't know if they're officially updating it as we go but I think the understanding is they want to track what we do throughout the design process so that they can get the latest and best information for Kellogg because the intent is that it's kind of a more Universal Middle School space so that it's program should be reflective of what a middle school should be so using this example with the cafeteria since directors are bringing it up when you look at the ed specs for cafeteria it's four thousand two hundred fifty square feet in the middle school specs when you look at Kellogg's plan page 32 it's at over six thousand so the two ads have definitely contributed another 1,800 square feet to that cafeteria so it should should accommodate the need and I at the committee meeting the the point was made that this design process is is is being much much more closely coordinated with the with the academic side of the house then previous designs have done so I think that's a real that's a real strength of this design in particular and and I think it's it's sort of showing the way to how these things should be going in the future as well so that's very good thank you this design is shooting for a LEED Silver in terms of sustainability so sustainability for the school as well LEED Gold oh sorry yeah oh I was I was thinking second but I forgot about platinum but I must be so pertinent to the building itself but also the construction process and the materials and recycling and all that so that's great that's where we want to be so just one last question back to the no computer labs because it's all embedded is that is it at all wireless system but there's also there's data hard wired data in every space yeah so we're not relying heavily on one or the other okay and then I'm just a director of konstanz point about the sustainability I noticed that there is a large amount of Salvage this is gonna happen that's great yeah next next steps more dag meetings and then you'll come back for a presentation with the design yeah great any other board questions before we get to the resolution just one of the challenges we face I'm gonna bring this up because it's part of our bigger picture thing is that because we don't have feeder schools determined because we don't have the whole Eastside plan when we were talking about ideal places to put bike racks because we're not sure exactly where kids are gonna be biking in from and there's there's pieces like that that are you know well the day cuz I think been helpful around that the without that certainty and it's a little wrinkle there one of the other things we've talked about that have come up in our facilities is the location of the intensive skills classroom and that balance of having easy access to getting kits in and out and a and having a room that has access directly out of the building with integrated into the life of the building as well and I think we're in a pretty good place there but on the education side I don't think we have a best practice of what exactly do we do how do we design school life so that there's it's more than having where a class room is located it's it's integrating community with those kids and I think that's that's a piece that we can move forward because if we had that piece then that does then the location would tend to kind of drop out more I think you're gonna like the answer so the intensive skills classroom is
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right at the connection point between the two four-story classroom wings and then the two-story gymnasium and Commons wings they all connect and that's where the integrated skills classroom is intensive skills um it does have outside access it has direct access to the Commons it has direct access to the the stem lab and the art classroom and the music space so it's really a central location they have their own restroom right there and then on the floor above we have the resource Learning Center and it's in the same exact spot so they have a relationship in the building right at the anchor point director Rosen and I have been going to the DAC meetings and they've been really really constructive great community input and feedback which is really helped help things along and yet the location I think it does does well but it's also how educators make it work so that it's oh well the classroom is right next to it and our other relationships built up between kids across the whole spectrum so that's more than the point I'm getting out there but yeah certainly we want the building the facility to support you know what a thriving school community looks like you know and that that's an important part of the process and to answer the bike question I believe there are three different locations where bike parking is scheduled to be including some covered bike parking so there is some thought going into you know spreading that out transfer committee chair so if we're not sure what the patterns will be what communities do we are we engaging that know that they're gonna be there or is it my question is if we're not sure who's going to be in the building how do we know in advance which communities we're supposed to be engaging on the design so I think you've kind of taken a general southeast clearly we've got some K eights that are that are close by so we can make some pretty educated guesses in terms of Kristin our leader Marysville all being so do we have engagement from staff and families from all those schools to be a part of the Dagg process including the senior director who is over that entire area to again not knowing but to try to get a mix from everybody and accepting everyone who expressed interest in being a part of the committee yeah and and it's nice to see there's a middle grade middle former middle school teacher at the old Kellogg who is on the committee and it's nice to have that kind of continuity and input it's the board ready consider resolution 55:52 if so we're the board will now consider the resolution authorizing Kellogg middle school full replacement master plan as part the 2017 capital bond program do I have a motion second director Anthony moves and director Bailey seconds resolution five five five two is there any public comment we have go ahead and take your seat will we may call you back but you may come back but take public comment first good evening board members wouldn't end up my name is Steve Buell bue Hill and I'm here to follow up on what Paul was talking about on the PE this building that you're building is a hundred years that's how long it's supposed to last the PE aspect I got interested because they said it was gonna be 20 feet from Powell but it's not as 20 feet from them from the border of the property line and so it's actually 40 feet from Powell so I kind of lost interest in that and started asking some questions about the gentleman who was helping me was doing a very good job and he said I started asking them about the PE your PE is not workable you have Paul's absolutely correct if you use the two halves of the gym you come out with about 46 48 47 kids if it
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all broke down perfect that means you might have 55 and you might have 42 but those are not numbers you can do and when you when you ask about okay where the other areas of PE one of them that they talk about is outdoors now when I asked about that they said well go over and look at the nice things that we have at fabien so on my way over here today I did I went over and looked at farming's outdoors totally no one could teach PE in the middle of the winter out there it just does not work and if we're if we're going to meet the state standards which we talked and talked in this district about how we don't meet the state standards over and over again but we're gonna build a building that's gonna last a hundred years that isn't gonna give every kid in middle school physical education regular daily physical education which is the state standard it's 225 minutes 45 minutes a day and so that doesn't make any sense to me and the obvious thing that you do is that you put in of oxalá an auxilary gymnasium with a little bit of seating because and that does more than just correct the PE problem which is a which this is nobody would teach PE outside in the middle of yesterday how what do you like to VIN I went over and looked at those if they had the or the covered area and it's all wet the wind blows in the wind blows in you're teaching PE out oh yeah that all that oh that's really a great PE and so we made some mistakes at Roosevelt early on because the board didn't get involved enough and looking at some things we made a couple pretty big mistakes but let's not do that with Kellogg let's put in that gym not only will it fix all the PE but it will also give that community in Southeast and we all know how South East you go far out South East I taught out there they don't have a lot of areas where people can actually have good recreation things so they can use that gym out there to make sure there's a little bit of seating and and then it'll work what you have now is not excellence it's getting by I guess maybe but not if your PE teacher thank you very much thank you is there any board discussion let me follow up and clarify then you all said there's a dance space that can satisfy a PE credit and you can 30 kids can fit in there and if it's a dance space it could also be used for other purposes as well you could probably do some tumbling and there or something like that kind of gymnastic stuff you could probably do yoga in there for example so we've actually got two halves of a gym plus a third so that gets us closer to from 48 down to 32 I'm doing the math right so what I'm in yeah I'm gonna ask is this I mean we're gonna move ahead and vote on this tonight but I would ask the fao committee to go back and look at that issue I do think the issue is you know here we have an opportunity to actually build a building that will allow us to comply with state law that we should just make sure it works before we move ahead with the building I appreciate former director Beal bringing up the point can I make a request of the dag can you guys look at this and and then come back to the committee what what exactly the standards are and then we can come back and explain exactly how the proposed plan would meet those standards okay because I I think it would be I think it would be better for the design group to to be working on this rather than the committee so the only thing I would say is I want to make sure it gets addressed I don't coming back and I have the same yes yes there I'll put it on the calendar and we will I would just offer similarly if the ad specs outlined for middle schools of 6,800 square foot gym we would want to know what that might look like if we were to set up a hypothetical schedule to to provide for PE activity taking into account dance or outside spaces during certain portions
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of the school year when we think it might realistically be used but it might be helpful to see a sample schedule of how that space would be maximized dr. Anthony yes just one other request as as long as we're making them here on the cafeteria I really appreciate the news about the size which is wonderful as you're looking at design I hope you'll also be looking at how you can actually get 400 students through in time to be able to eat excellent thank you great the board will now vote on resolution 55:52 all in favor please indicate by saying yes yes all opposed please indicate by saying no soon representative Tran yes thank you no abstentions resolution 5552 is approved by a vote of six to zero with student representative Tran voting yes thank you for your work and we look forward to you coming back all right so just to continue on our facility our schools facility evening next we have the the board is going to recess from its regular meeting and continue as a local contract review board as earlier referenced the voters approved ivana May and authorize the rebuild to three high schools one of them being Madison high school as we work as we prepare work for the mat for the work at Madison the first of three high school rebuilds for this 2017 bond we need to consider an exemption from public contracting requirements Oregon law authorizes the board to exempt certain public improvement contracts from the jew's a traditional design-build bid competitive procurement process staff requests at the board of education as acting now as the contract review board approve an exemption for the Madison high school modernization project staff submitted an extensive report for the board with its findings and recommendations and presented that to the Finance odden Operations Committee director Moore would you please introduce the item and tell us the recommendation from the committee the fao committee got a presentation on this about I want to say three weeks ago and the the committee you nan honestly recommended to the full board's approval of the resolution and superintendent Guerrero do you want to invite people we're gonna have Emily coordinate our director of purchasing and contracting to come up and give a high-level understanding of why we're seeking the alternative contracting proc process for Madison modernization project many of you know that our public contracting rules require for public improvement contracts a standard design-bid-build process where design is completed fully and then we put the work out for bid and it's been on a solely a low bid process that isn't a very workable option for these very large very complex projects so we are asking for an exemption to go forward with a cmgc which stands for construction construction manager general contractor excuse me process what we do there is we do an RFP so request for proposals that's fully competitive where we evaluate not just price but experience and expertise and compliance with our equity goals and we so we have a full evaluation committee and proceed as normal with our RFPs then we award the contract and that early in the design phase for the contractor that works very closely with the designer and that you know allows for value engineering it allows for ensuring that our design is buildable and makes sense it allows for cost savings and many other benefits so every every school bond project every major rebuild or new construction has had one of these exemptions correct so right for for grant for Franklin and for Roosevelt yes this is exactly how we've proceeded okay so this is sort of standard operating procedure for a project of this size and scope of this size and this complexity particularly it makes sense for modernisations so just off of that I think it's worth getting in the public record cuz I think when when people hear that there's going to be an exemption
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exemption from the public contracting process just to be clear that it's theirs this is going to be a fully competitive RFP process absolutely right so that's an exemption we still are gonna have a competitive process it's simply an exemption from a pure low bid process where we don't get to look at experience expertise compliance with equity goals and absolutely fully competitive in in addition to those we're also able to look at the quality of the work and the kinds of materials that are going to be used in evaluating the bids so at the point that they're proposing there's there's no completed design they're proposing early in the design period so what we're looking at is their past experience we're checking references on prior projects and they're yes everything that would suggest that their contractor is able to take on a project of this scope this is a question for Jerry what is your sense of how having an SCM GC contract affects the bid climate the number of potential bidders sure a great question I think you know what the materials you have talks about the benefits of cmgc for scope or schedule budget for a lot everything is probably the number one benefit in this particular case specific to competition for general contractors is this type of work you don't see traditional hard work is very possible if we attempted to hard bid this we would get no bidders I think that is not really a point that in a company's portfolio as far as subcontractors by having a general contractor on board early they're able to do a lot of outreach early on the process so we can maximize our competition we also in court encourage in our RFP contractors to propose as partners and that worked well in the grant cmgc process where we ended up when they understand coalesce and and that's a good example we also find it to be much better opportunity for minority-owned small business partnerships to be able to form that relationship with the GC right so I'm just gonna draft behind that point so by the way this staff report I thought is excellent laid out really clear the question I had about the alignment with the equity policy that one of the things the staff report says the benefit of this using this method is that it enhances the district's ability to include evaluation criterion that RFP to ensure selection of prime contractor was strong command to use and demonstrated success and using certified minority-owned women-owned service disabled veterans and emerging small businesses I'm wondering if we use what sort of success or what sort of track record do we find with the projects that have already been completed with Grant Franklin and Roosevelt did we find our contractors who actually came into the RFP process with a track record of that did they have they actually did they actually follow through or what sort of data have we seen so the procurement of the Franklin and Roosevelt contractors predated me and was very early on in the implementation of our equity policy if I had my computer in front of you I could pull out their exact utilization numbers and how many what percentage of the dollars on those projects went to certified firms but I believe we met our 18% goal on the Roosevelt project we did not on Franklin and then of course grant is still early in construction but we are hoping that we do say grant looks like I mean early on we think we're going to be able to exceed the 18% the reason that Roosevelt largely was able to exceed that is because we used an RFP process for subcontractors as well which we're allowed to do with this team do you see that we can't with our way we can with our dead so we're able to do a similar process where we can evaluate with additional criteria for the prime we can also do it for the subcontractor so that was really what God is there was received a lot of attention in our lessons learned process in terms of our contracting procedures because I think the reason that we didn't meet it there is because there was a anticipated dependence on one larger minority-owned subcontractor that ended up not panning
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out as a partnership for the general contractor and so you didn't have then the underpinnings beneath that of a number of minority-owned businesses doing different subcontracting work so we did make some changes right in our in our process to make sure that that kind of thing doesn't happen again yeah we were always looking to improve or continually improving all of our processes including in this area and in that particular case yeah there was actually two contracts that they had anticipated and anticipated getting and worked towards of ultimately neither of them worked out so it was an unfortunate situation it said the 18% is an aspirational goal so we asked them to propose how do you plan on meeting that and then we basically hold them to the actions of what they what they said they would do we make sure that they do those actions and then in some situations that really didn't get us to the 18% there's no penalty for not meeting the 18% is there is there something just from a lessons learned that we would do differently there's no penalty per se and I'd and it's a good question we have done a lot of things differently again we've we've improved and the way that we evaluate when someone comes and proposes we try to be much more clever and how we evaluate that and sure that we're Kanta they can they can provide what they're saying that they can do but we don't have a mechanism to say if you don't meet that exact percentage then there is a penalty in place but it is also really important metric for the bond accountability committees that they're on their quarterly basis routinely reviewing and so if a project is is not meeting that benchmark you know they're continually new op subcontracting opportunities and they can turn the heat up we had a meeting with the BAC last week to do exactly that to talk about one specific project about this specific topic I think my memory is that that 18% is much higher than typical for local governments in the area it varies some local agencies set their goal by contract so to sort of address what's available in a particular scope of work and that 18% goal is a board policy goal that was set when our policy was initiated back in 2012 I believe right so it's it's a little higher than some but it's not out of range I know that other agencies struggle to reach it miss Houston if there's no other questions or comments from the board miss Houston do we have anybody signed up for public comment so I'm now gonna close thank you thank you I'm now going to close the public hearing on the cmgc exemption ask the board to consider resolution number five five five three Madison High School modernization projects exemption from competitive bidding and authorization for use of the construction manager general contractor alternative contract method do I have a motion second director anthony moos and director bailey seconds the motion to adopt resolution five five five three is there any further board discussion on this item the board will now vote on resolution five five five three all in favor please indicate by saying yes yes yes all opposed please indicate by saying no student representative Tran yes resolution five five five three is approved by a vote by six to zero a student representative Tran voting yes the board will now convene back reconvened back in its to its regular board meeting but we were going to continue on the topic of facilities our final facilities agenda item tonight relates to our middle school openings and the comprehensive environmental assessment at Harriet Tubman and I'm going to ask the fao committee chair more to again introduce this item so we're getting so in case you haven't notice the fao committee is the place to be you look at that yeah well and we're getting regular updates on the on the Tubman project and in particular on the environmental issues and mitigation strategies and we we we are have we have
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been meeting roughly every two weeks so we met last week two weeks last week okay the weeks are going by very fast and we got an we got an update this is a very very fast-moving process with lots of moving parts so I anticipate that we're going to get new news tonight and superintendent Guerrero can you invite people I I would invite dr. John Burnham to make his way down here and a supporting role jaring Vincent but I just want to underline what director Moore has brought up this is obviously a very important project to us there's we share a lot of concerns from the community around Tubman middle and it's moving both in an accelerated fashion and the work and the discovery and the updates are happening in real time so tonight's another opportunity to hear the latest looks like this is going to be a team effort we have a we have a PowerPoint if they can start that up from the back and I'm told that the remote for it is with the chair good evening as director Moore said we are moving fast so tonight the goal for tonight was to bring a consultant forward to help us put a draft action plan together to have it discussed we're not voting on anything tonight it's the goal that was tasked of the consultant was to have it all inclusive of all 14 items that the board put in their resolution that they would like to have studied what I'd like to do is invite Sonoma to come on up John I'll move to the outside they're the ones they're gonna be doing presenting they're the ones you're going to have 95% of your questions do so I'd like them to come up please and we'll get right into the criteria hi I'm Hilary Hafner with Sonoma technology I'm born and raised in McMinnville and went Oregon State so it's lovely to be here see you I'm Paul Roberts from Sonoma technology and I'll be giving the first parts of the presentation I can understand so this is to address the company air quality component of the comprehensive health study that the board asked for and at Tubman school and really that that addresses kind of three or four things what is the current air quality what glutens are of concern and you had a long list of of those to consider and we'll talk about that in a little bit we have experience with school HVAC systems and measuring efficiency of them in removing some of the foods that are most important here and so we'll make some recommendations to the contractor that's selected to do the HVAC design based on two studies we've done in Las Vegas and Salt Lake and then there are various other mitigation measures that should be considered and will help provide some guidance and input on that you know it's especially important after the mitigation measures are done to evaluate the effectiveness of those mitigation measures especially the filtration systems in the for the classrooms and that would happen when the kids show up the students show up in August and September there's also a component of educating stakeholders and teachers and students about air air quality air pollution near roadway pollution and we have a component to look at that that that could be considered by the board there was also discussion about coming back two years later and evaluating whether the systems are still working correctly so could be on the board's list as well so the kind of approach that then could be done really involves four different steps one is looking at what's going on right now near roadway near near i-5 that's mainly outdoors the indoors can't really evaluate it now the students aren't there and the HVAC system HVAC system is not adequate to to protect them and we might as well not spend the time doing that in Phase two could be the evaluation of the mitigation measures especially the indoor/outdoor filtration systems a Phase three could involve stakeholder and student-teacher outreach we'll talk about that in a few
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moments and then the follow-up indoor/outdoor study that might occur a couple years later just to make sure it's still working properly so we'll go into a few details on the couple phases that how things might be addressed there have been APA and state measurements made here there's also emissions inventory of there by sources besides the roadway and some measurements near roadways in other places in in Portland and other places so we need to evaluate those things and use those to guide the study that would be done and then to do the comprehensive outdoor measurement you would mainly do that during school hours there's no reason to be monitoring overnight if we're really trying to evaluate what the effects are would be on students EPA in various states have established criteria for health effects for these various pollutants we'll talk a little bit more about a couple of those that are a little more difficult but in general those criteria are set to at levels where there may be effects on students or adults so and you would take measurements and then compare them to those so they're national ambient air quality standards for some pollutants and then there are toxic levels of concern for others and in the phase one then you would use the data you collect to evaluate and see which ones are most important which ones have the highest potential toxic effect relative to these criteria as I said we've done work with designing and modifying filtration systems in five schools in Las Vegas and five schools in Salt Lake City that's useful information to give to the evaluators the designers of the new system at Tubman and there's a lot of literature and practice on other mitigation measures sound walls vegetation how effective they are and what you can do for outdoor protection as well as indoor protection you know one thing that's important to do in making measurements like this is make sure you do good quality assurance this has to do with calibrating your instruments doing duplicates sighting instruments properly things like that EPA in the States have guidance on how to do that and that's really important so that when a scientist comes back and tells you what the results are there's some confidence in the quality of that data so we always do those kinds of things those are very important most of the modern instruments can be run fairly autonomously remotely but you still need local technology techs technicians to come visit the sites occasionally those are kinds of things that were from California but we typically hired local local employees to to do some of that operation and train them to do that so that's something we would we've been proposed here if we were to selected let's talk about the species for a second so the the board talked about a long list of species that were used in the EPA 2009 study and others that involve volatile organic carbon compounds those are things like benzene toluene formaldehyde aldehyde etc and metals other toxic chemicals so those should be on the list if you want to evaluate all those okay now we know a fair amount the community knows a fair amount about the levels of most of these compounds and how important they are next to near roadways so if you want to be comprehensive and make sure that none of those are affect we should do some measurements of those at this site however there's a number that are really should should be the real focus and we expect them to be the focus even if you do this comprehensive evaluation at the beginning the criteria pollutants are the ones that EPA has established national ambient air quality standards for there's an no2 near roadway standard for example but none of the sites in the whole country including the one in Portland right next i-5 further south exceed those standards than one in Portland's quite low and in addition special studies have been done research studies have been done in Portland on no.2 for example that all show that's below standards so some of these could be eliminated or done in a more simpler way because you have some information about how important they are on the other side of things many urban areas and in particular there's been
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good analysis in Salt Lake and in Los Angeles on what is the contribution of a range of air toxics to the total toxicity of the air in an in an urban area I'm not talking about near roadway right this second just general urban area and in general in Los Angeles all areas in Los Angeles and in Salt Lake City diesel particulate matter is about 80 percent of the air toxic contribution so it's obviously very very important and you can look at i-5 next ton men where it is and you know something like 15 to 20 percent of the vehicles or trucks and these are in general not all latest standard controlled trucks so that's that's the likely the highest priority pollutant here to be concerned about for the last 10 or so years 10 or 15 years ultrafine particles have become a big concern as well let me back up a brief moment on on diesel particulate matter EPA has not established a standard method to measure diesel particulate matter or even properly define it in the chemical terms that the criteria pollutants have been defined in general we use black carbon as surrogate for diesel particulate matter that's like collecting the material on a filter and looking at how black it is due with a scientific instrument obviously but so in addition APA has not actually set a criteria health standard for for black carbon or diesel particulate matter state of California has that's one microgram per cubic meter other states have not done that as of now however most people use the California standard criteria as the measuring level for levels of concern for diesel particulate matter ultra fines are the particles much much smaller their sort of particle matter smaller than 10 microns that's pm10 smaller than 2.5 microns that's PM two and a half and then ultra and and in general to the PM two-and-a-half is considered the respiratory fraction the part that you breathe in in general the particles larger than PM two-and-a-half are removed in your nose or fallout because they're large just in the atmosphere in general because of their weight in size ultrafine particles are in general defined is smaller than 0.1 microns okay they're included in PM 10 or PM two-and-a-half in the mass but they contribute very little to the mass of particles however the number of particles in ultra fines are quite large ten thousand two you know two thousand sorry ten thousand particles per cubic centimeter for example they contribute very little to mass but they contribute to visibility reduction potentially but potentially health effects EPA the health effects Institute and other bodies have looked at the literature the health literature for Ultra finds and find that there isn't yet enough evidence to say how damaging they are to our health but they're concerned so this is a level of concern this is a measurement that you should be making there may be a health standard in the future but people are very concerned about these these are such small particles that they can be captured in the your lung and potentially transferred to your bloodstream they're that small so those are the two most focused materials that are probably of concern here PM two-and-a-half would also be one that would surely be measured here polycyclic aromatic hydrocarbons are mixed up in all this they can be part of diesel particulate matter they can be attached to the large surface area a diesel particulate matter and diesel particulate matter is also small too so some of the things that are measured as ultra fines are actually from diesels so these are overlapping definitions okay and wood smoke tracer might be on the list because if you're trying to understand is all of this pollution you might measure at a near roadway site from the roadway or from other sources so if people are doing wood burning in their homes for example
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that is contributing to wood smoke and to black or brown carbon normally called but it's still an absorbing material similar to black carbon similar to diesel particulate matter in general that might be mostly at night when the schools not open and might be lower priority because of that kinds of locations in phase one we're not you wouldn't be proposing measuring indoors yet but the students will be on the playground ultimately and that's the park just north of the school that's a good place to monitor the near road pollution now understand what that contribution is use that as a measure for later when you do some mitigation to see if trees sound walls or whatever kinds of other mitigation measures outdoors can reduce that pollution so somewhere on that field probably on the west side closer to the roadway but not under the trees that's a bad place to to monitor obviously that's going to be have to be coordinated with Parks and Rec you should also consider doing some measurements on the roof of the building where the air inlets gonna be and another part of something you might consider is the EPA has done wind tunnel measurements small scale models of near roadway pollution different different configurations of the roadway with an elevated roadway a sunken roadway in this case one side elevated one side sunken and it would be good to try to get them to do some Windtunnel modeling and and detailed flow modeling to understand the flow up that slope over the building where is it coming down where is the highest concentrations of pollutants from that roadway when in general the winds are from the Northwest across the roadway towards towards the school so you might do some measurements in this pre study to understand if that's a hot spot or not from from measurements on the left is a picture of a trailer if you're gonna do the comprehend some kind of monitoring that you've asked for that involves quite a few instruments you're gonna have to have an instrument rack and your conditions shelter-rite things like that if you were in the the picture on the right shows some of those instruments in iraq controlled space inlets coming off the roof etc it also shows a on the left of me illogical tower to understand the wind flow at the time you're making the measurements that's very important to make sure you understand if it's coming from the roadway or from somewhere else at that time if the pollutant lists were reduced you could probably get away with a smaller shelter than this so that might that might be an attractive thing to do we won't go over the detailed list of the way to measure all these pollutants but you know we would recommend focusing on the ultrafine particles and the black carbon as a surrogate for diesel particulate matter PM two-and-a-half as a standard measurement some of them are continuous some of them are integrated samples that have to be collected on filters and sent to the lab there is a continuous measure instrument to measure metals company here in Portland does that Cooper Cooper environmental so those are the kinds of instruments and you can look over that list and we could talk more about any of that if you want it's important to understand the quality of the data you don't just collect it and throw it out there you quality control that you compare the calibrations you made of the flow rates or the instruments in date in detail and then look at graphics and and statistics of that data and then you should compare those with the existing standards or criteria that the agencies have set up as we said the black carbon would be compared to the California criteria that they've set up and there would be a report and a summary of all this now one thing this project is on a very fast track things are going on in parallel the HVAC design team has to be doing their design while the measurements are being taken so there'd likely it would likely be good to have a preliminary assessment of the data after a few weeks to make sure there's nothing unusual
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that should be fed back to the other design teams like the HVAC so you don't later say well if you'd told me that earlier I would have done something different so I think that's important too that might be an informal kind of kind of transfer of information not a formal report and of course the PPS would put these reports on the web for for the public to see and be presented to you as a as a board as well phase two would would be focused on when the building mitigation measures are done and the students are back in class and there might be concern of staff and teachers and the general community about well is that safety even hat go back to school at that point so there are sensors small sensors you can carry around that are fairly inexpensive that you can measure PM particulate matter or say to particular matter less than two and a half so you might use some of those and Hillary I talked about one than in an education program later to help the faculty understand what the concentrations are inside and outside just with that in relative to what they are right next to the roadway so that might be part of a process you might do but the real focus would be on indoor and outdoor measurements outdoor measurements where the air goes into the building and what are the indoor concentrations then in the classrooms and what are the concentrations on the play field okay when the kid students are outdoors and you know if there are mitigation measures installed at that time or at some future time it'd be important under how they affect things the sound wall or trees the current trees by the way at the at the playfield are fairly open if you stand in the play field and look towards i-5 there's big gaps down low and gaps between the trees that that doesn't that isn't on the recommended list of being a mitigation measure they but you don't expect to get super high efficiency removal from vegetation ok the measurements for an HVAC system in the building can remove 90 plus percent of diesel particulate matter of black carbon okay outdoors you're not going to get anything close to that probably 20 or 30% at best okay removal of those kinds of particles that's what the literature says you know if you do a comprehensive evaluation at the in phase one then you would select the most important species and those will be the ones to focus on in Phase two if you pre focus on that then the Phase two might be the same species as phase one in either case you know we would recommend diesel particular matter and ultra finds and PM two-and-a-half so you do them outdoor monitoring at the same location so you can pair the data with current conditions and you would do the indoor monitoring at a number of classrooms there's at least now there's three HVAC systems in in the building if that's the way the new design is you need to evaluate each of the three separately and you need to look at several different kinds of classrooms standard classrooms there are larger classrooms for science experiments and things like that that might have some extra ventilation for doing experiments in a hood or something and then there could be art classes and major classes and things like that there might be in different type buildings different type classrooms that might be different size and should should be evaluated as well again in the phase two data analysis you would look at the Quality Assurance data you would do graphics and statistical summaries you would compare the concentrations in the classroom and the concentrations outdoors with these EPA and state criteria you would specifically evaluate the HVAC filtration effectiveness on on the important pollutants and compare that to what the literature says you should be achieving and make sure that you are doing that and summarize that and make it Republic if you have any comments on that we're gonna switch gears a little bit here in a second so if there are any questions on this so far maybe we can try to answer those thank you very much I have a couple of quick questions now I appreciate you saying that an HVAC system optimally could pull out about
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90% of the diesel particulate matter is there some reading is there some point as you're measuring the outside air that you would come back and say this is too much there is no way that an HVAC system of any reasonable design could possibly make the indoor air safe well the the criteria for diesel particulate matter is not as well-documented and the time resolution of the exposures are not like OSHA requirements for eight-hour exposures or the National ambient air quality standards so there's also comparison with what is going on in the rest of the urban area okay we live in an urban area an example is all urban areas in the u.s. exceed the benzene standard that EPA has set that's mainly from gasoline okay from gasoline combustion so you can't expect that outdoors at a school next to the roadway or not next to a roadway would be lower than that general urban concentration so that's another comparison that you would make and part of the judgment because what I hear your question being is you know how much worse is this is this similar to the rest of the urban area or is that much much worse so we would at that time you would have the concentrations from outdoors at the at the play field for a couple months when when conditions are as they are and I would expect those concentrations not to be higher than one or two micrograms per cubic meter okay that's what might be measured at at some near Road sites some the traffic on i-5 in this location is high but it's about half of the highest traffic in other places in the country okay have 200,000 or 250,000 vehicles a day this one has more like a hundred 150 thousand so you would expect that the concentration would be not as high as the 405 in LA for example or the truck 710 in LA that's mainly a truck leaving the ports concentration so if the concentration is of that magnitude several mic grams per cubic meter then reducing that concentration by a factor of ten takes it below the one microgram level indoors so that that's what you would expect and if it were a lot different than that like you weren't getting ninety percent removal then yeah we should be concerned at that point but the studies that have been done have been have been able to demonstrate that that that kind of efficiency or better has been done in practice so the concentration will not be ten micrograms freaky meat or outdoors and therefore the indoor should not be higher than one so that's that's what the science says we you know that's part of doing the measurements is to prove that for you and for the students and their parents and the teachers and then a process question between you and dr. Burnham and mr. Vincent who is going to be advising the board as to whether or not it's safe and we should proceed or it's not and we shouldn't this is going to come from an advisory group which will be populated by a couple of DQ specialists by Sonoma if whoever the contractor is you know B we don't have a contract yet obviously by project managers here because they this needs to be coordinated between the work that's going on the building as well as this work and then myself and we also I've talked work just this week to a couple of specialists one with EPA on the East Coast who's a specialist in vegetation screens and sight and sound walls and so forth he's willing to chime in as an ad hoc when we need his advice
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into that group or for that matter into contractors to provide input their only issue with him is B availability because he's a busy person and I've also talked to a professor at PSU it's not Linda George it's another professor who is familiar with indoor air quality as a PhD in civil engineering in that area and he's very willing to also provide ad hoc advice about what the data says and so forth so the UQ will help in terms of looking at what's going on advising technically they will look at the data they won't participate in a final decision that's going to be a group decision by the committee but I'm gonna provide it the contractor who are they are will provide it so that you'll get a lot of information from a lot of PhD people I'll put it that way can I ask about that so at the last FAO meeting it sounded like DEQ had had not been willing to make any promises about any level of support that they might be able and willing to to give on this project has that changed support to inform the decisions of that that group that advisory group to be on that group and inform the decisions of it okay so they would be full-fledged members of the advisory group yes okay and what kind of ta do we know what kind of TA would be involved the people who are involved know I mean if they're willing to give technical assistance do do you have some sense of what that would entail it'll entail giving advice about past monitoring the monitoring that we're proposing there our knowledge of past their knowledge of current monitoring procedures and anything that that the contractor would recommend so they're willing to look at all the monitoring issues so I think what what my concern is and maybe Rita and other board members is who's going to do the health risk assessment who's going to tell us that if you have X level in the outdoor air it's safe for kids to be there or not and it seems like the two likely suspects the EPA rdq and it seems like TQ and EPA backed out of that responsibility that's comparing the data to benchmarks the EPA and existing PA DQ benchmarks that's what that's talking about the only locate the only one of these agents that doesn't have a benchmark or a health level is the ultra finds but my understanding and I've asked that question two or three times now as a lot of people there are benchmarks there are standards there are clear health levels screening levels for everything but ultra finds so we already have that the benchmarks but we already have significant amount of data that's on each of these the 2009 study does have screening levels that we've likely used to so there are safe levels for exposure of schoolchildren outside of schools near high-traffic roads for everything except ultrafine particles you're asking if there are criteria for saying that I'm asking if there's a standard for safe level for children's exposure in this situation for everything except ultrafine particles and the ultrafine particles is that covered by the California standard no it's not so there okay there is there is no so well I think there's two things so we we don't do the health risk assessment part there are people that do that the school district has somebody that is a risk analysis person so they create a health risk we have a health risk Assessor that's employed by the school district risk Assessor you don't have a health risk Assessor right so but those people have set these these criteria have been set with health studies and health so measurements in health studies and measurements of health of and those levels have been set but one
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thing to understand most of these pollutants have no level below which there are no known effects that's not the case we have we have to just admit that we live in a world with so so there is no level where you can say there's no health effect from any from any of these pollutants okay and EPA says this this is not me I'm just repeating what they say so so we have to ask your and we can't really answer your question in the exact way you posed it I'm sorry that's that's just the way the community the way it is well that's why I gave the example of benzene you know we live with the potential health risk from benzene all of us okay and there's no level at below which there's no effect EPA keeps lowering the PM two-and-a-half standard for example and the studies say well we can't find a level where there's no health effect there's levels where there's minimal health effects or whatever they want to define as okay so that's that's why the questions a little difficult well so let me see it differently so are there ETA or DEQ standards that say there are acceptable risk levels for these contaminants in this exposure situation yes that's that's what we're talking about with these benchmarks or criteria or whatever we want to call them they are levels that that those agencies say are minimal risk level that's what you're asking that's acceptable risk level you know and you know new permanent new sources in your area or internet if they blow one-in-a-million okay kinds of things so those that's what those levels are set relative to okay so yes door is potentially a problem okay and it's potentially a problem especially during rush hour but if rush hour on that roadway lasts a long time that's during school hours okay so that that is an area of concern and you know the students may be outside for an hour a day so you know these that's the difficult place I think I think the indoor particulates of problems can be solved properly so you know one other thing just just in general about health effects is that commuting on busy roadways contributes an awful lot of all of our exposure if we do that so if these students are coming to school on a busy roadway as opposed to a neighborhood street they're getting exposure there too and so so how do you evaluate an extra hour on the playground relative to in a school bus or on a freeway coming to school those are difficult problems and and you have to add those up and and try to see what the overall exposure is and we you know if you do these kinds of measurements you have the concentrations in those places to evaluate against these benchmarks does that answer your question sir yeah it's difficult it's it's not a it's not black or white that's part of the problem Mike's question so these thresholds to the extent that they exist about acceptable risk are those calibrated for kids or for adults and does it matter well many of the health studies are being done on children okay there's a study now 25 years going's called the Children's Health Study in Southern California it is doing these kinds of Health Studies on children of you know sixth grade to high school okay and understanding initially their lung function but now a lot more kinds of things and how they're affected by pollution so those are the kinds of health studies that are used to set these benchmarks in some cases there are separate benchmarks for the most vulnerable which are the youngest and the oldest in our population okay your lung capacity goes down significantly when you get older and at that point you're more susceptible to some of these challenges okay um I had a I have a couple questions for PBS staff but also some questions so let me let me start with you with some questions about what we're testing for so we came up with a long list of things to test for
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with the possible exception of Mike I don't think any of us can actually claim any expertise in this area so we came up with a list of that list how many other things how many of the items or you're calling them species that compound species okay they're they're a mix actually okay I mean everything is important but in order for us to get the greatest value what would you recommend that we focus on what could we potentially delete from the list with relatively with limited risk I mean what would be your recommendation for a short list of species that we're looking at okay well I so the slide presentation so we have that it would be helpful to get this slide presentation so this this other list is probably better so you know all this is the list of compounds and species that were measured in 2009 and might be measured in a total air toxics monitoring site the the state runs for the EPA okay so there's all these volatile organic compounds benzene butadiene things like that metals and then the criteria pollutants but the major focus the highest priority ones would be diesel particular matter first because of what I told you about urban areas eighty percent or so of the time air to air toxic toxicity is from that altar finds because of their big concern and yet we don't know what the issue is there and PM two-and-a-half so those would be the biggest focus if if you are concerned about what's happened in the emissions on the roadway is the cars have gotten much much cleaner over the last few years diesels are being controlled in some places in the country and not in others California and Washington have strong controls especially around the ports we do not the organ does not so so part of the issue is the interstate trucks going through an i-5 may be a lot cleaner than the than the local trucks on i-5 as pollution has come down small sources have become bigger issues so break break where particles which are metals have become a bigger issue just because other things are getting so much smaller that that's part of the major contribution so that's why some of the metals are on the list they're also industrial facilities across the freeway that was what contributed the cadmium in the previous study thank you very much for that and I wanted to jump in on metals as director Moore said fundamentally we don't really have any idea what we're talking about the issue of metals has has been raised to me I suggested several of those do you mitigate for those in the same way so that we might not have to look at them or do we do things differently if we find that they are higher for instance you know you know do we need to be mopping down the interior of the building on a more regular basis if the stuff is in on the floor I'm just making that up I don't really know but I want to ask the question thank you well maybe the analogy is letting gasoline they can't when we had LED and gasoline that came out as large particles out of a compile type and eighty or eighty percent of it or more fell within a hundred or two hundred feet of the roadway okay so they didn't really weren't the small size particles brake wear and tire wear that are generating some of the metals are mechanical processes they're not combustion processes that generate small particles like ultra finds they should be of less concern for the for health in general okay so if that's where the metals are coming
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from if there's a metal processing plant metals on the other side of the freeway that might be more concerned because the metals and the particles from that would be formed at high temperature and could be very small particles and travel long distances and be ingested into your lung so it depends on which of these sources you might be concerned about and that's part of the reason that you might do a more comprehensive analysis initially is to make sure you understand what the sources are in the area not just the freeway but other kinds of things thank you very much for that distinction I appreciate that very much yes I believe that we do have metal smelting going on across the freeway and more and you could use this metals monitor it can 20 medals at the same time and you could it runs continuously you can get wind direction data during short time periods when Peaks might be high for given metals and evaluate that if that's a concern continuous with with meteorology it really helps you sort of segment where the high concentrations might be coming from it helps you kind of actually point back to the source sources and so that can be really useful um this is a relatively new kind of methodology in the last few years that allows us to actually do those measurements on an hourly basis time check I'm an ask director bayleaf you had a last last question and then I think the conversation can continue well I I don't I don't think we're gonna have the Sonoma folks here okay the next step any meetings so that's the pleasure of the board take advantage we we also have a couple more slides to talk about there's a couple more parts there's another separate part to educate but if you have questions on this part we're willing to try to answer them I did hear one other winner there part of the question here that I didn't answer which which was do you mitigate the same way for those metals as you would for some of the particles and if they're from combustion and very small and of the same size as diesel particulate matter like they might be from metal smelting then yes the mitigations processes are the same they're the same size particle that's what's really going to determine the effectiveness of the particle removal okay so the break where which might be mechanically generating larger particles you know they're well removed in the filtration system they also fall out faster smaller particles have weeks and even months of lifetime okay in the in the atmosphere so I think that answers the second part that I didn't that I missed sorry why don't you continue with the presentation then we can you're all gonna have a PhD in air quality now by the end of this so one of the things that's really important if you're gonna set out some monitoring near a school people are gonna have questions what are you doing what do you you know what are you measuring what does that mean like you're like you're asking us and so it's really important to conduct you know we really care about making sure that people understand you know what what these measurements are and so we thought it would be really important to have stakeholder teacher-student education and outreach you know to make sure that everybody knows what's happening you know there's that's very transparent and and you know that there's some explain the science behind it and so you know we'd like to you know talk about air pollution air quality but what the measurement program is why we're measuring certain things how it's being measured and then also leading it into how can the student reduce their exposure and their contribution to air pollution you know maybe that's how they commute to school or something like that and then also can students get engaged in trying to help change things in their community like an anti idling program or something to reduce emissions so that was something that you know I think be really useful in this kind of endeavor there's also a program that we've we developed called kids making sense and it's a stem based curriculum for middle school and high school students it's also next generation science standards meets those and what it does is it allows us to you know teachers to provide environmental education provide them with students with the measurements this and I realized I left it back up in my in my briefcase
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thanks and it allows you know basically you teach in the classroom you then send the kids out for you know to do some measurements with these small sensors they discover things that they hadn't thought about before and and you know oh it's dustier when there's a you know soccer game going on or something and then help helping them interpret the data and one of the one of the most fun things that I've actually done as a scientist cuz I think it's really important to get out there and and you know and teach and teach children about is the interactions that we've had with the students we do Google Hangouts with them as you know I was a scientist they can ask us any questions and just how engaged the students get with air pollution and exploring various laboratories or some lab experiments there's curriculum you know the guidance to the teachers been handouts to the students and this instrument called an air beam and when it's paired with the phone you can see what the concentration is as you walk around and it provides a map and it goes up on the internet and you get to see where you've been and we've conducted these programs in across the across the world actually Thailand and and other locations multiple schools here in the US and seeing the sort of the spark of the students as their hands on and see you know wow when I'm stand behind a bus and that big black smoke comes out it really shows how high concentrations they're learning that sort of linkages between those things and then also working with the teachers and seen the light go on with them to on different scientific methodology and how do you know what can you control for and what can't you control for as far as variables it's it's a really exciting program that we've been involved with so sorry very excited about it so potentially you could come I'm gonna skip now to the science again but we can because we're almost done you could come back after a couple of years and see it to do some other measurements to make sure that your mitigation measures are still working I know that in a project that Paul was involved with they came back and the wrong filters have been put into the system and so it was no longer as efficient and so that was caught and then corrected and so there's some things just keeps make sure that the system is operating properly you know so your mitigation is still working again we talked all the deliverables that from this kind of project would be made available to the public there's a post scheduled here basically trying to get started as soon as possible and initially you have some discussions with the HVAC as we as Paul was mentioning HP deceit HVAC design and then also a little ways through we do some interim results we're not going to wait till you know six months later and tell you what's going on because a lot of this data can be collected continuously so we have a very good handle on what's going on and we can summarize that and have an interim you know discussion about what we're seeing and that that can then again as you were asking an Australian that how do you you know how do you how does that inform whether or not are we going to get low enough levels and so that can be answered relatively soon in the process and then there's a you know later reporting at the end but this just sort of shows that this is a long haul here you know cuz then today we have everything ready before before school starts and then do the measurements while schools in session so basically there's a you know we've talked about this comprehensive air quality monitoring indoors and outdoors making recommendations on mitigation measures outside and also with the HVAC filtration system and how would we have measurements that would look at the effectiveness of those and then bringing in an educational since we are talking about school bring in an educational component that engages the classrooms in looking at air quality around their school and in the school two slides now that one right there yep so at what point on that timeline do you have enough data for someone to make a recommendation about whether the mitigation is enough or how we should proceed I think there's a couple points here one one is the outdoor measurements that in the school field before the this early early 2018 so if those are in ranges that one might expect are the mitigation measures indoors expected to to achieve the result you want so that's one thing I talked about briefly on black carbon is an example you know the outdoor what are the outdoor concentrations compare those to other outdoor new road monitoring sites are they way out of line or they add or below more relative to the traffic at
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this location so that's that's your test early on qualitatively but if it's way out of line with something that you found we found other places we and others I'm not in that case the community what's published if it's way out of line on something then that that would cause you concern at that point so that's if you started monitoring in February that might be by March that you had preliminary results that were way out of whack I wouldn't expect that but but that would that could raise the bell if you were higher concentrations than other places where they really shouldn't be higher this might be a conversation for another time but on the circumstance that Harriet Tubman is deemed the air quality is unsafe would we would we do analysis of other schools in our district that are also similar in similar situations like Benson and Lincoln are next to major highways and Cleveland is on PAL pull-apart which are also right next to highways and industrial areas similar to Harriet Tubman because then we're talking on like a district wide issue except for us for the board that's a great question yeah I think we'd be looking to staff for a recommendation based on that so the answer the answer is yes Moses I think we would ask for the recommendation so we we've got I'm learning we've got a fair amount of information already about the air quality some of it from previous EPA study some of it from research that's being done by other people how I guess my my question how much more info do we need what like what value-added would there be for doing this the study that you're suggesting how how and I don't even know how much we're talking about in terms of money but I'm guessing it's substantial so I I guess I want to know like how much more info is this going to give us beyond what we already know well I that's a good question I guess I would divide it into a couple pieces one is you're gonna design a new HVAC system with filtration in this school does it really work like it's supposed to be designed that's I would I would say that's what you want to be able to tell the students that it does and the way to do that is to is to make measurements and to prove that so the indoor/outdoor measurements for the classroom on a new HVAC system that's being designed here should should be should be evaluated okay so that's that's the phase two I guess under under this program phase one you know it depends what the board wants to be able to tell the community the stakeholders the students from IBO okay you know do you want to say you've tested everything that's been looked at before and the only things of concern are these two or three or four and and we're working on mitigating those or do you want to say we use scientific knowledge and understanding to eliminate some of those from past studies and you know that's that's a question of what confidence you want what confidence the scientists can tell you okay you know the traffic may be slightly different on this freeway than another freeway is that of high enough concern to to do some more measurements since 2009 the traffic's gotten worse on i-5 controls have gone in on light duty vehicles that have cleaned them up so there's counter producing things what is the balance between the improvements and the higher traffic okay so you know do you want to use scientific judgment on that or do you want to do measurements those are really the questions I think to try to address I think you can eliminate some of those I don't think no.2 you don't need to do it
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doesn't dicks it's not going to exceed the standard at this location it doesn't at other locations okay for example but in your opinion are there any categories there on which we have no relevant data ultra fines and very limited at this location or these locations around here on black carbon on diesel particulate matter I mean there's there's the site further south on on i-5 that's a news site that's been in operation three years two years two years two or three years that has black carbon as a surrogate for a diesel particulate matter so similar traffic to what's up here the challenge to us I think is that this is a very significant testing protocol that you've outlined and I understand absolutely just responding to you know what the board asked for in terms of scope potential scope for testing but the degree of the scope of the testing is directly related to the resources that we have to directly invest in mitigation and so to my mind we need to be as judicious as possible in our testing protocol and make use of information that is already available and really focus our efforts on the mitigation follow-up question on that you've tested at a number of states number of conditions is it fairly predictable based on traffic flow what the results are in terms of parts per million or something like that well if we take diesel particulate matter as the example and it's the one that contributes the most to the toxicity you know the existing data matches the number traffic of diesels on the on the roadway fairly well with concentrations nearby so there's the 7/10 this is a free a newly-built well it's now a few years old but a newly built free way to relieve other freeways of truck traffic leaving the ports of LA and Long Beach going north it has 30% or more trucks on it okay the concentrations measured next to that roadway were significantly higher than we measured in Las Vegas that had 12% okay and this freeway here has something like 15 to 20 it's likely to be in between but it's several years later - so there's other like I said earlier there's other factors that are raising or lowering that effect so in general yes but you know if you're getting a minute if you're gonna prove that the endure mitigation works you have to measure the outdoor anyway okay so is that answer your question demand in in part yeah I I don't understand the part about the indoor I mean wouldn't you know the indoor work because you measured the air quality indoors and so you'd know what the concentrations of the species were right so if you measure indoor you can compare the concentration directly with criteria that are established all right if you measure the outdoor your understanding number one what the students are exposed to when they're outdoors for their play area and you're also calculating the measurement efficiency of the filter and comparing that with the literature as well to make sure it's as efficient as it should be if that's only sixty or seventy percent efficient even if the indoor concentration may be acceptable it's not doing as well as it can okay well yes but maybe there's an operational procedure that's built in that's not working right or maybe the right filters are being used or we get substantially so you could do better than that so that's part of that too you're saying you know the question was asked how low can you get well if you can do better without much more cost just doing it right you should do that so that's why I think we recommend measuring the outdoor at the air inlet and the in classroom
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concentrations both second question is what are the outside mitigation measures that can be put up in a relatively short period of time and roughly how effective are they the results for mitigation of by vegetation this is maybe stands of bushes and trees that are dense is mixed in the literature okay somewhere between five or ten percent removal to twenty to forty percent removal of particles up window downwind in concert with sound walls it seems to be better but the experiments are still limited in scope and in fact EPA and California Air Resources Board are funding new studies to to further understand what that is planting trees next to roadways near sound walls without sound walls to better measure what that effectiveness is it's not going to be 80% it's not going to be as good as indoors so so a sound wall is a wall that makes noise well the simple the simple explanation of what a sound wall does is the sound wall yeah so these were originally designed around freeways just to drive the sound up instead of it going into a community the deal is if it's 20 feet high say it in general dilutes the pollution by a factor of two of that so it forces the air to go up over that and then that dilutes it because now the air is from 40 40 feet down so it sort of dilutes the air a factor of two right at the point of action and concentrations of pollution downwind of that show that the concentrations are lower than if no sound while were there but it's it's just dilution it's not any physical other physical process than than that okay so combining a sound wall and vegetation that might actually absorb some of the pollution or filter it in a way like being filtered in in the HVAC system can remove more than just the sound wall would so those are the strategies but the you know the research is is mixed on the performance of these outdoor mitigation measures another mitigation measure which may not work here in Las Vegas the traffic was much less in the middle of the day than it was a rush hour so not having the students outdoors on PE at 7:00 a.m. when the school started when the high school started is is part of the mitigation measure that you can have so part of the purpose of doing the measurements here is to really see what the diurnal pattern is and see if that's a potential mitigation measure not to have PE early in the day now this roadway is backed up a lot of the time during the day does a but the atmosphere acts differently during the middle of the day than it does in the morning it's it's restricted by inversions in the morning and during the middle of day it's not is that enough to dilute the concentrations during the middle of the day such that it's much safer to be outdoors in the playfield those are the kinds of things you would learn from this phase one study that could help design mitigation measures other seasonal differences as well their season sure they're seasonal differences - there's more inversions in the wintertime there's more mixing in the whole atmosphere during the summer and during stronger wind time periods so it depends on wind speed and and the general weather patterns as well and a final rhetorical question if it was the State Highway Department that crammed this highway through right next to a school sixty years ago why are we the ones that are having to deal with it kind of similar question about would it I guess almost be worth it about contacting the city or something because we're talking about how the Oregon regulations are more relaxed and less tight and it's gonna be such a significant issue to our students and being the largest urban School District in Oregon would it be worth our time to contact the city about doing that because if we're truly an educational
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institution then we want to be able to preserve the future for our students that they can make their impact later in life because it seems like it's a pretty significant issue that we've been talking about for like two hours it's part of the presentations um you know vironment Elad and some science lessons we could incorporate to understand it but we skipped over talking about what things the adults could do to try to talk about the root cause of these issues like trucks in Oregon and the standards that we have for their emissions for instance and it makes a lot of sense what our student leader is saying and also I have to say the very real fact that they only plowed under majority minority neighborhoods it was a brutal displacement so I I think if they always gonna be continuing to track this roughly every two weeks and I think as we look ahead to a legislative session I think it might be it might be worth our time to craft a a letter to Governor Brown and do tea and the city and anybody else we can think of to start talking about the issues at hand and what kind of assistance we could use to to help with not only with Tubman but with all the other schools that where this is an issue so I wanted I know we're way over time but I wanted to ask one more question of the cinema folks so I understand you're going to be doing a lot of testing and out of the testing results there are going to be some we might we might be able to design mitigation strategies as part of your proposal making those recommendations for mitigation strategies certainly advising and making recommendations on them yes but there are other people that can do that too that's why rich Baldauf what might be from the EPA might be on the technical advisory committee and others as well so you know it wouldn't be us exclusively there are others that have some experience in some of these areas that could could advise on that okay but yeah we would wait you know anything we know we want to help provide because the ultimate goal is to reduce the impact on the students and teachers at this school oh I just well I just had a couple of quick technical questions if that's okay just make sure I get this right so for DPM there's a California risk level okay correct and then for the PM 2.5 epa has a risk level well they have a national ambient air quality standard okay that's what we would use okay and then but for the ultrafine particles we don't have a regulatory level isn't available that's correct so it is is anyone putting together risk data to set a level for ufp I mean where would we go for that right well the health effects Institute hei did a did a report a review of all the data on ultra fines I think two years ago and summarize that and they're gonna do it again and EPA is doing it as well so is the betty-ann that so there are there are so risk Assessor could help with that right there are processes going on to do that if there's more health data on ultra finds then they will review that and try to evaluate whether that helps set a level so then just two more quick things so the HVAC will take out the ultrafine particles well it will it will I mean the the diesel particulate matter is a major contributor to Ulta finds okay okay so if we say the experience at La schools and Las Vegas schools and Salt Lake schools is ninety percent plus with a well-designed system that's including a lot of the oil Truffaut's okay now there haven't been super detailed evaluation of individual particle sizes okay but but these both measures that we have they've done quite well on and then what's in the ultra fine is that metals or it's just we don't know most of that is organic carbon ish type combustion these are from the compose Duty and
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diesel contributor you know combustion processes that produce these particles but recognize this is like a highly porous material that can collect anything on it so it can collect gases that absorb on it it could it could do metals if there were metals in the combustion process etc so we don't the health studies don't really have the perfect measure of these that's why I'm saying these aren't compounds or species these are measurement defined compounds I have just a couple questions about our own process here and determining our scope and protocols for testing so this is one contractor who has responded to our request what is our process for getting other perspectives on what the appropriate scope of testing and potential mitigation might be and then how do we get a sense of what the costs might be so that we can weigh it relative to the overall because this all falls under the umbrella of what we've authorized for the Tubman over all right we would not be authorizing individual contract for testing firm who we've talked to and they're putting something together by in a week and then we have a third firm entity that we'd like to sit down with and ask them what they would do in some comprehensive or some components of it they might be able to deliver and that's here in Portland area so we're gonna try to get this part done by end a week early next week we're moving fast on this my concern with the if you look at the schedule I'm glad we're stuck on that slide our next F a o is January 16 is it not or is there one more in here or do we need to ask for a special okay because otherwise but our first blue dot will be late in terms of getting equipment and getting it going roseann we're probably gonna be looking at the first week in tangent January okay and so there we would get cost estimates and we would have a discussion around the scope of our testing I think we're gonna hear closest to apples and apples all right so we'll have three areas of you say cost estimates but they're they're gonna be proposal dollars for each of the what if we did the top area species you know there's the comprehensive all 11 that's in your it's in your board resolution and I think we'll get better aligned with to the three different phases and possible methodologies will align that with the other one or two and bring something that the FAO can take a look at and give some give some approval so we can move forward and get some equipment ordered and get it placed because I would definitely like to see you know a few different scenarios for scope with projected car attached to them and at the same time a expert opinion about the data that already exists that we don't need to replicate so that we can focus our resources on mitigation okay thank you board's process moving forward we would expect a recommendation so it looks like you're doing your due diligence and you've got an advisory committee that I hope that you would come in January with first a recommendation to the FAO committee and then bring it to the full board but we don't need to talk about right now because we're already late but I think I would like to get more information about the advisory group and who is who is on it it sounds like right now you're looking at a number of ad hoc people and I think given given the speed with which we have to move on this I think ad hoc is tricky and I think there are I think there are resources locally who would be willing to participate on a on a regular basis so when we talk in January it would be it would be great to hear who great you know who we've nailed down for okay we have a pretty good bubble diagram with a lot of that I did not want to present it tonight because we haven't gotten around to everyone and also I want to enough
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background each one not just their name so you understood their pedigree and exactly what they do and what they're bringing to the table so would have been a little too presumptuous to put that up here tonight but we'll do that if I can if I can fast forward to next fall and we get all this done and it's amazing as we're entering into the budget cycle for next year these filters 90% 92% whatever they're only as good as our maintenance and operations budgets and staff can change them out or they're gonna back out at jury and and they're gonna and they're gonna back up if we don't stay on top J coming up from Southern California we change them out at least twice twice a year we have two people who change them throughout the district what kind of dumb they go back they change them out again that means so it's that second remember what those gunked-up water filters look like that's exactly right so secondly we are at any time 3250 custodians short not just our maintenance folks on the filters so right now our level of cleanliness in any of our sites is a disappointing moderately dingy and our custodial staff and union doesn't appreciate that either so if we take care of all this outdoor and we fix the indoor we're gonna roll right back to the again I just have to put that out there thank you and superintendent Guerrero are you aware that moderately dingy is a real term great thank you all very much for the informative discussion and mr. Benson for those of us who aren't on the fao committee if we get the slides yes thanks thank you thanks to Sonoma too for the work you've done so far I appreciate it so we're now we're going to board committee and conference reports vice-chair more has already more than adequately reported on what the finance audit and operations committee has been working on director Anthony you had a report I have a couple of brief reports here last week I attended one of the semi regular meetings of the local public safety Coordinating Council which really does go by the acronym lipstick it's convened by the mayor and the county chair it involves the DEA the Chief of Police the chief police for Gresham Multnomah County Sheriff it's a cast of thousands it usually involves more than a hundred people and I wanted to let you know that Multnomah County's comprehensive gang assessment implementation this is the first year of it and it's going very well it's based on a program the US Department of Justice came out with in 2009 comes with a very long pedigree they have been compiling considerable amount of data on the community and law enforcement demographics and community perceptions and resources and they are starting to make very good use of that information particularly in conjunction with Portland Public Schools unfortunately superintendent guerrero they had a meeting for all of the superintendent's in the county three weeks before you started I think it would be very good to be able to get you an update on that and I do especially want to call out our domestic violence prevention course boys into men continues to get just rave reviews it's absolutely wonderful recruiting for vacant SRO positions is going unprecedented ly well the Police Bureau is just shocked at both the number of people who are applying to be SROs and how passionate they are about working with our young people which is just terrific finally it was drawn to my attention that Portland Public Schools needs to develop and implement a policy for Nate making no locks alone I'm sorry I didn't say that right naloxone readily available in our schools naloxone is the emergency medication for treating opioid overdoses unfortunately opioids are becoming so ubiquitous and they are beginning to appear so frequently in public spaces as
03h 10m 00s
uncontained powders the chances of inadvertent accidental overdose are becoming unacceptably high the consequences for delay are potentially fatal I've been in touch with some of our school nurses the EM ESD and with the Oregon Health Authority there are no legal or outside policy barriers to PB s making naloxone available other than implementing a policy and providing for training we simply have to take the initiative we would need to address questions such as in which schools to stock it whether our high schools our middle schools or k12 whether to Train just school nurses or SROs or school secretaries or other faculty or office staff and where it should be stored I think that they should probably go to fao for a recommendation to staff so I'm just a question is that a policy with a big P or more of a this is an operational just I think not say a board level ideally it would be with a small P and an operational issue I want to make sure that we get something done so if having it come from the board would help superintendent Guerrero I think we should do that if not hey great well I appreciate you bringing attention to this director Anthony that it's obviously a crisis and a lot of cities everywhere actually but especially if we're talking about our youth and there's something we can do that could be you know help in a situation hopefully that we don't experience in our schools but I'd be I'd be interested in working with our general counsel to see what we may need to do and in the way of you know is this just a practice that we do it is just part of our typical health efforts or what a policy makes sense in this case it's also important to think about you know it also helps to sort of set the example as well because we have a lot of smaller districts where I'm hearing that this is an issue especially in our rural communities I know as we've gone around meeting with a lot of leaders out in the broader community especially in the health sector and I know that our senior director for strategic partnerships is here Jonathan Garcia I know that there would be people who would be very interested in partnering with us in an effort like this so this is this is a great one for you to highlight this evening good thank you this is the same drug that's so extraordinarily expensive that the Multnomah County is currently suing the federal government over it so something we'd want to talk about with our school-based health centers but even MoMA County can't have it doesn't have it to the extent that anywhere near that it's necessary thank you very much I appreciate that I have some good names and contact information for you also I've got some vignettes I will share privately also this last week I was at Portland Community College's safety meeting at the Cascade campus and I did just want to highlight one fact and an ask of the superintendent in Portland it is illegal to go into the oncoming to pass a stopped bus this is starting to be a very serious issue for students from Jefferson High School they are being placed at very great risk and it's it's very topical for me because it's right in front of my home I would be very interested before I start complaining to the police bureau do we have this as problem at school and if you could ask the senior directors I would think they'd be the best source I would really appreciate hearing and then very briefly final thing all of the board members received little holiday cards from the standard insurance company and I did just want to mention the standard is our provider for long term disability for our teachers and staff coming in 2018 we are going to see a pretty fabulous employee mental health program coming out of the standard they are actually the best most cutting-edge mental health care provider in the nation they are they are really I'm sorry the standard is the standard and we very much need that so there will be some good news coming in 2018 Thank You
03h 15m 00s
director Anthony just represent friends did you have a report tonight nope director comm stam do you have anything Bailey any committee meetings serve no we were scheduled to have enrollment and forecasting last night but staff requested that we put it to the new year to give them more time to prepare around the proposed regular Scott issue and then I would just say the policy and governance task force there's a meeting set for January fifth or revisions to the complaint policy this is work that was started previously and also an update on the public records policy and potentially a review of a nepotism policy so with that is there any other board business so we're gonna now turn to the business agenda I want to just have a couple the business agenda actually has substantive issues in it I just want to specifically call them out first there's a memorandum of understanding with the Portland Association of teachers this is settling a grievance we reached this tentative agreement as part of the mediation ongoing mediation process and we need to vote on it tonight so that we can implement January 1 there's also an increment of funds for Miller Nash pending a more comprehensive plan to diversify our internal external legal capacity this was brought forth this amount was brought forth in consultation with the interim general counsel and will allow for coverage of some ongoing cases well at the same time stepping down the amount and providing space for this more comprehensive plan to be rolled out in addition there's on the business agenda an additional hundred twenty-five thousand dollars for the investigation team for the Whitehurst investigation the scope timeline and budget to complete the investigation was discussed last month by the board and just as a that 125 will allow the completion of the witness interviews the analysis of all the PPS documents and policies so that they can make their recommendations and conclude their draft report in addition there is an item that said approval of a third party sales that this is the topic we discussed last board meeting that we needed a waiver for in addition we also discussed the Hillsdale market last time question about whether we had full cost recovery and district staff I think Jerry's gone but district staff assures us that there is no costs to PPS for hosting the market there they do all the cleanup setup so there's no cost to the district it's just a standard lease agreement so we have some set of items in our business agenda I'm gonna ask the board members if there's any items you'd like to pull for a separate discussion and vote if yes let me know okay miss Hewson are there any changes to the business agenda do I have a motion and a second to adopt the business agenda second moved by director Anthony seconded by director Cranston miss Houston is there any public comment no there's not is there any board discussion on the business agenda everybody's talked out okay the board will now vote on the business agenda all in favor please indicate by saying yes all opposed please indicate by saying no yes yes knows representative Tran yes business agenda is approved by a six to zero vote with student representative Tran voting YES so we're following this going to have what I hope is a relatively brief work session but on behalf of the board I want to wish everyone a Happy Holidays happy new year and this meeting is adjourned and we won't meet again until

Sources

PPS Board of Education, Archive 2017-2018, https://www.pps.net/Page/12568 (accessed: 2022-03-24T00:57:51.006202Z)
PPS Communications, "Board of Education" (YouTube playlist), https://www.youtube.com/playlist?list=PL8CC942A46270A16E (accessed: 2023-10-10T04:10:04.879786Z)

2017-12-19 PPS School Board Regular Meeting

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Event 1: Regular Meeting of the Board of Education - December 19, 2017

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