2017-07-11 PPS School Board Regular Meeting, Work Session

District	Portland Public Schools
Date	2017-07-11
Time	missing
Venue	missing
Meeting Type	regular, work
Directors Present	missing

Documents / Media

Transcripts

Event 1: Board of Education Regular Meeting - July 11, 2017

00h 00m 00s
this regular meeting at the Board of Education for July 11th 2017 is called to order welcome to everyone present and to our television viewers any item that will be voted on this evening has been posted as required by state law this meeting is being televised live and will be replayed throughout the next two weeks please check the board website for replay times this meeting is also being streamed live on our PBS TV Services website before we start our agenda this evening I'd like to acknowledge the other new board members aside from me who are starting their terms and are at their first evening meeting this night director Rita Moore and director C where is everybody director Scott Bailey and also and also welcome to our new student reps Moses Tran I'm not sure this is going to Warren applause but I'm going to also like to welcome general counsel Jim Harris to the board table it used to be a standard district practice of a general counsel at the board table during its meeting practice had been discontinued but we're restarting this practice of having counsel at the board table to advise us during our meetings whether it's advice about public meeting requirements policy or state law we're looking forward to mr. Harris's participation and in advance mr. Harris I'd like to ask you to actively advise us as appropriate so don't hesitate to jump in with your advice we welcome it and with that I'm going to ask director Rosen to introduce the first agenda item this is in recognition of Morrison hand-in-hand I'd like to introduce mark Van lumison principal of the Portland Art School who'll say a few words about the history of the Morrison hand-in-hand partnership and introduce drew Henry McWilliams chief executive officer for Morrison Child and Family Services thank you good evening superintendent of odds chair rim Edwards and other members of the board my name is Mark van Thomason I'm the principal for the Portland art school here in PBS we partner with children's mental health providers for youth receiving day and residential mental health care around the Portland Public School District's PBS staff work alongside the treatment staff for therapeutic and academic support for the students our program had said the honor of working over the last 25 plus years with Morrison Child and Family Services in their hand-in-hand a treatment program drew Henry Henry McWilliams the CEO of Morrison is here with me tonight as well as Jennifer wisher from Morrison she works has been with started or worked at hand-in-hand back in 1994 and Linda teal who worked at Hannon hands starting back in 1989 so if you could just give them a big round of applause for all their work and again the focus of the the hand and hand a treatment program was to work primarily over time with three to six year olds who have been have experienced severe abuse or trauma and again this is my 13th year of working as an administrator here in Portland Public with the Portland Art School and I've worked alongside Morrison staff at all different levels and have to come to really value and appreciate their professionalism their commitment and their care on behalf of young children their fierce determination to facilitate the healing and improvement of children's emotional and mental health challenges has been inspiring and humbling all at the same time in our partnership like I've said we focused on the therapeutic and academic growth for children and what I'd like to do for a second if you look around your table up there there's little blue Tupperware containers and this has got flubber in it I'm not sure if you guys are familiar with flubber but if you want to just grab a little bit and take it out blew my feet which I didn't bring a shield so just don't throw it at me so and the reason I wanted to bring this is a couple reasons you know for four-year-olds this is pretty important academic stuff there's language arts that's involved in this in terms of the you know giving your basic literacy you know around reading there's the math about the measuring you'd be surprised how long it took me this afternoon to actually get the right consistency for this and what is longer probably than it did for a four-year olds so there's the academic pieces there's also emotional and behavioral and mental health pieces in this as well there's focus there's attention there's teamwork and all of those things ppso morrison has worked on at hand-in-hand for a long long time you know it's also analogous to the work that Morrison has done it's flexible its creative and you just don't want to let it go unfortunately though due to budget concerns for mental health providers the
00h 05m 00s
Morrison hand-in-hand treatment program actually had to close as of June 30th so our partnership around hand-in-hand it has ended we partner with other Morrison programs so their partnership is still there one thing I wanted to say those even though that the program is closed Morrison was committed professionals all the way to the very end with the very last student there's something I just wanted to share with with you as a group as well as to the public that's here tonight their commitment didn't end when they found out the program was closing their commitment went until that last child got on the bus and so again if I have a plaque for them as well and Andrews going to say a few words but if we could just give some more acknowledgement to the Morrison community who did that work over time I don't think you can get it off your hand I like I said this is I'm not a professional flubber maker so and I wore the right color I just want to say as a the mental health and substance abuse therapist and and the supervisor I've just had such a great crew and the teaching staff and all of the staff from Portland Public Schools have been just wonderful over the years we've learned so much together I'm so grateful and for the little kids who are now bigger kids and adults because we've been around quite quite a long time I'm just grateful to everybody and the good news is on one hand and this wasn't Portland Public Schools money that went away it was it was mental health dollars but we sort of put ourselves out of business and that's the good news in that we've increasingly over the years had staff who are doing home and school based so we have a lot of morrison staff who are working in various Portland Public Schools alongside students and teachers so we're grateful for you know whatever ways things more for as long as we can keep helping kids so thank you very much all right enough finally before we go this is the plaque from Portland Public Schools presented some Morrison Child and Family Services in recognition and appreciation of their your contributions the PBS students and staff ad hand in hand so I would shake Drew's hand but I'm just going to hand in the plaque tonight mark mark in mark Andrew thanks for your presentation partnership and we want to get a picture of you all with the board okay yeah right we're next going to move to our public comment period and we're going to start with student testimony and we have one students signed up this evening is Madison Bailey so I'm Edison if you want to come forward and while you're coming forward I'm just going to briefly review our guidelines for public comments just for both the student testimony and the other testimony tonight during the public comment period so the board thanks the community for taking the time to attend this meeting and students especially during the summer we value public input as it informs our work and we look forward to hearing your thoughts reflections and concerns our responsibility as a board is to actively listen with our electronic devices turned off and our flubber put down our guidelines for public input emphasize respect and consideration for others complaints about individual employees you should be directed to the superintendent's office as a personnel matter you have a total of three minutes to share your comments please begin by stating your name and spelling your last name and when it gets you'll have three minutes the first two minutes there's going to be a green light then when you have one minute left you have a yellow light and when your time's up a red light and then we'd ask that you conclude your comments and we appreciate your input and go go ahead thank you for coming tonight hi my name is Madison
00h 10m 00s
Bailey and today I'm speaking on behalf of Benson students today I want to encourage all of you to rethink your decision on eliminating Benson Polytechnic sports program fencing sports have impacted me personally as well as many other athletes reasons for our high school sports benefit students won many students have found that many studies have found that student athletes are less likely to participate and end healthy and risky behaviors when they are playing or involved in sports during their high school career too according to the Department of Education students who spend no time in extracurricular activities in high school are 49 percent more likely to use drugs and 37 percent to become teen parents just four hours in extracurricular activities doing sports each week dramatically improves those numbers three studies shown that athlete having higher GPA than non-athletes one study showed that the average GPA and height of a high school athlete is to claim 4 while the average GPA of a non-athlete was two point six eight when it comes to myself playing sports gives me a purpose it also allows me to be part of a team for this reason I make sure I have passing grades so I can play sports for athletes on the field or on the court all shared a single they want to win in two when you have to work together and communicate and make sure everyone has a job to succeed the common goal during sports players make new friends who will always be there to help them through anything when I first came to Benson I didn't really know anyone until I joined the soccer team and now the ladies that are a part of my team I can call them family because I know I can come playing sports teaches the three P's persistence patience and practice these three P's help athletes stay focused and work together as a team these lessons can be used beyond the field or court and can extend into the classroom the three P's are lessons that can be used throughout the outlet thank you [Applause] Thank You Madison next we're going to shift to the rest of the public comment and the first person who's signed up it is Jessica Thompson and also we have Richard green stead my name is Jessica Thompson spelled jess06 in high school I'm here today to talk specifically to the white school board members and since the white instance the teachers association is here I would like also to address white educators I look at the board and I think of the perspectives who are missing you are an overwhelmingly white board like the majority of public institutions in Oregon you oversee a school district that is 45% students of color my son is one of those students I've seen firsthand how PBS is institutional and personally mediated racism has impacted him I know that the racial achievement and opportunity gap is real because I can read data and facts and because I've watched it play out for my son over the past ten years at PBS you believe for whatever reason that you as a white person know how to transform PBS for the better for our students of color you believe for whatever reason that you as white people can and will make decisions that will make our district and emotionally and physically safe place for our children and staff of color as well as an academically enriching environment you are about to make some huge decisions regarding school enrollment boundaries and school configurations this is deep important work that will leave lasting impacts for all of our students and most specifically our black and brown students I'm going to leave you with a mirror and these questions please look into the mirror every day and ask yourself these questions as you take on the work of enrollment balancing and searching for a new superintendent 1 are you in conversation and trusting relationship with leaders in the Latino African American Pacific Islander Asian and Native communities time is a limited resource how many minutes do you devote to listening and responding to white constituents versus reaching out and listening to families of color who have been most negatively impacted
00h 15m 00s
by Portland's racist policies and practices remember equal is not the same thing as equitable are you emotionally and psychologically strong enough to withstand the enormous blowback that will follow any decisions that threaten the comfort and privilege afforded to white parents and children in this district how can I use my whiteness to elevate the voices perspectives and work of students of color their families and staff and finally why do I believe what I believe how is it informed by my whiteness what if I am wrong can I enter to entertain the possibility of being wrong am i seeking accountability from communities of color I include myself in this as white people we can a must do better [Applause] thank you for your testimony it's Richard Greene said here not I'm going to call up eleni eleni are you here so I'm next going to call up two other individuals Debbie arias slide clay and Smith's live [Applause] yes sorry go ahead okay please thank you my name is the various like clay and I've been the head football coach at Benson for the past two years I was also a proud member of the last class 2007 to be accepted into Benson to the SI system my question to you is why why take away an admission process that allowed us to thrive as a school a system where young men and women were chosen based on their ability to continue to add to the prestige of Benson by the benson administration instead of system that was in place for decades was replaced by a computer that randomly selects and protects other schools more than it allows Benson to get back to where it fell from why was why must we be shackled so others can roam freely treated like a stepchild instead of PBS's own flesh and blood we may not be Lincoln grant or Wilson but are we not still a member of this district don't see us injured and make it make the world think we did this to ourselves why entertain the idea of cutting sports admitted athletics are every kid's opportunity to grow athletically mentally physically and socially while allowing them to represent their school and community sports keep kids out of trouble and have been proven to boost GPA self-esteem and overall high school experiences bleed orange and sweat blue isn't just a saying it's a lifestyle you say we're not competitive yet at district athletic meetings and trainings were always told it's not about wins and losses sports are unique because at any given moment a team can shine but any moment a team can crumble if competitiveness is a concern let us play down at 5a or 4a where our numbers match up and give us a better chance to be competitive we shouldn't be forced to be at 6a just because athletic officials want us on the same platform you say it's about safety and then my support I can truly understand that but at the same time because of our situation we take extra precautions to ensure safety I suited up 17 to 26 kids every varsity game and always walked around or walked away with those same kids yes we suffered injuries but that's the nature of the game when we're growing up we learn from these experiences and what doesn't kill you makes you stronger we treat safety as a crutch on why kids shouldn't play certain sports but more goes into safeties and just numbers you could have a hundred kids on a team and you're still going to have injury based on the your preparation habits the only difference is it's more noticeable when you have lower numbers but a person can get injured walking down the street but we don't tell them hey don't walk down the street you say it's about viability but viable to who in our community in school every sport viable is viable if we have kids who want to play in Illinois there's a school with 18 kids in it that are planning to start a football team their principal didn't say that's not viable he said it only takes 11 Jeff won a state basketball championship with six guys in the league was proud you never said it's not viable the district athletic proposal asked to either take all sports away or some sports away and if there wasn't a sport kids have to go to their neighborhood schools so you're asking a lot of our students to leave school early or get to practice late because we all know that our kids come from the four winds of Portland in Gresham to go to Venson
00h 20m 00s
that's like the force busting of black students in 1960s and 70s before the black united front stopped it in the 80s please explain to me how that's a good idea yeah that's right okay final spot okay the district athletic office wants us to take our fillings away and clear clue take our fillings away but they're their decision to eliminate sports that Vincent is clearly all feeling they don't feel we're competitive or viable the task fall at a meeting I had a district athletic official walk up to me and say hey coach I didn't think you were going to win a game this season so at that moment my feeling was you never took the time to notice the measurement of our kids hearts in closing if the district wants to really help us you guys have to stop kicking us while we're trying to get up give Denson the old acceptance policy back or at least get rid of the lottery system because it's a joke let us play down a classification or two because that's what's best for our students and stop fearing the inevitable which is Vincent and its students are destined for greatness embrace our culture and what we stand for [Applause] so I just want to thank both of the Benson speakers and want to note that there's not a proposal to eliminate sports at Benson that's before consideration of the board and I would ask the Benson community to engage with superintendent the district staff but currently there's not a proposal under consideration by the board are using that's why my name is Smith Leigh my last name is spelled la I as a member of the Scott school community I want to thank all of you for your service and dedication to the students of Portland especially appreciate the hard work of Dee Brack related to boundaries enrollment rebalancing we ask you to continue to put forth the guiding values identified by Dee Breck equity access an environment at the forefront when making decisions to clarify and empower a leader to take action and to move immediately to address the Matteson clusters needs for a middle school and a strong fully enrolled Elementary School's we know that the funding model where more students equals more funding rather than funding based on programs is that one branch of the root of our problems schools with multiple programs fair the word schools like Scott where there are currently three co-located programs neighborhood immersion and middle school are left with the largest gaps we're also aware through our experience as well as research and data collecting over the years that our schools hardships are not unique and exist as part of a larger longer history of segregation and redlining in Portland pushing people of color and low-income folks in the particular areas in schools while keeping them out of others we are aware of the history of closing schools particularly at the middle school level in those traditionally diverse neighborhoods like ours we know that there's been much hand-wringing about what to do about the achievement gap for students of color and English language learners and I've seen firsthand what programs like dueling which immersion can do to help all kids succeed in schools like ours but it isn't enough to bring in a program if doing so creates competition for resources within the school and isn't that enough when the perfect and it isn't enough when the programming at the subsequent levels middle and high school inadequate we're here to ask the leadership at the district for the following clearly clarify who is in charge of the process and making decisions assign an assistant superintendent or other empowered decision maker and PPS as leader of the debride process to move this process forward and in that change now open Roe's way Heights as a middle school for our Madison cluster in fall 2018 but do it right you've got an example of what not to do as well as the data collected through the process of opening ugly green to make sure that Rosalie Heights is well staffed and prepared do not under enroll us and our Madison cluster sister schools do not set us up once again to fail when figuring out the new boundaries increased the ideal number for Scott school and other co-located programs to six-hundred from the proposed 450 to ensure adequate staffing and robust program and plan for two strands each of neighborhood program and dual language immersion program we'd rather be crowded and fully funded than limping along and set up to fail do not open Rose City Park as a neighborhood school opening Rose City Park continues to divide populations by income and raised through their whole k12 experience of PBS instead redistribute those students into existing schools Scott Jason Lee and vestal we expect all schools and boundaries to be put on the table we expect courage and creativity look at the high school feeder patterns in our history segregation like this was absolutely intentional in the debride process we have the opportunity and the responsibility to reverse that wrong and become a better City Portland is a model city in so many ways that our educational inequities are a glaring scar there reveals our races past be willing to make some of the other schools smaller and more diverse by moving more affluent kids don't squander this opportunity to finally and truly
00h 25m 00s
fix the problems created and sustained over generations we have two last people signed up for public comment jenever west foil and rob jones mr. never here other my name is shawni west foil CH ani w ESP - f o yl e I have a son who will be entering first grade at Scott Elementary in the fall some of my fellow Scottie's are here - I'm here today was concerned about what happens to good principals and teachers and PPS and they do not have support and leadership at the top in June our community and Scott school learned that our excellent principal - strong was leaving our school and PPS she was and is a skilled administrator and also a woman of color who sought problems and solutions through an equity lens and who stood as a role model to the majority of our students who are also kids of color her resigning is a great loss for soft school and for PPS but we understand why she's leaving we also know that other talented leaders will continue to leave if PPS does not address the myriad problems and barriers administrators face in building and maintaining healthy and equitable programs the lack of stable leadership from above and the subsequent departure of staff has led to conditions where talented principals and teachers are quickly getting burned out and leaving this put schools like ours at a further disadvantage because we can't get consistency or stability with a new principal every few years Scott school is a wonderful place and we are very proud of it we are one of the most racially and linguistically diverse schools in the district both in terms of staff and students we have talented and dedicated staff active parents and engaged community partners we are also one of the lowest performing schools in the district and have struggled with a bad reputation in the community and in the press our school has suffered a lot of trauma over the past few years with staff turnovers unstable leadership and most recently with the political climate - at wrong put a lot of work over her two years with our schools stabilizing programs and building trust and community we need a new leader who will continue her excellent work my son and his classmates deserve a stable learning environment one in which they are supported and encouraged to grow we ask the board to keep in mind schools like Scott as you search a new superintendent getting a good superintendent who can hire and attract reliable competent staff teachers and administrators and bring in systems that work for principals and teachers not against them is extremely important thank you for your time and please remember our testimony as you work to find a new superintendent and stabilize Portland Public Schools thank you for your testimony and I just want to note that as a new board we're going to soon be organizing our work and our priorities and I know that enrollment balancing and forecasting is going to be a priority and we've already had board members step up and say they want to lead and work with the superintendent and staff and it can end of school communities so it's going to be a priority at this new board so thank you for the testimony so far and now mr. John's I have a feeling we're going to hear more about the tech men I doubt it how did you do so for the record my name is Rob Jones I am a member of the Benson Alumni Association class of 77 and I lettered at Benson Tech mr. Harris would it be okay if I handed out our alumni text for a hundred years Centennial - so that everyone could maybe have a collimated a 100 years centennial we had we had three days of a grand reunion footmen we had a wonderful hundreds and hundreds of turnout so to our point today and madam chair I just want to thank you for your your offer that there was a letter that would be signed if we as I understood it if we didn't show up today we would already have this signed um that wasn't quite the offer but but I've never only designed it regardless great we would we would like to have a verification of your position that there is nothing on the table to limit the sports for Benson Tech and we would ask that we as a community would be a part of future studies and in that when we
00h 30m 00s
see things like outside consultants who are hired by the athletic department to create reports that we would be a part of such a process so rod just took it yeah I'm sorry mr. director Rosen this is public comment for us to listen to the community so I'm trying to avoid the use of any names I would just ask that we with regard to that who is managing this process or person who is responsible for directing these types of reports apparently there's been some wonderful success in the school system for increased participation we've moved from 5,000 students participating to 6,000 students participating but when I look at the core beliefs I don't see anything in the core beliefs of the sports athletic programs it says participation is really a viable measurement all works seem to be concerned about is the lack of competition as viewed by an individual we spent a million dollars probably on new coaches we've only got a thousand more kids so I ask you where is the money being spent and his is being evaluated we look for trust with the board we look for partnerships we would also ask a consideration of lifting the cap that bends the PEC it would solve a lot of problems so I know my time is ending I'm not going to belabor I would just ask that we be greater participants to any process that would come in to consultants arrangements thank you thank you for your testimony a participant asked recognized director Rosen briefly I apologize for interrupting wrong so you had mentioned that the report which is the audit of school student activities was produced by the athletic department and that's not true was produced by the audit committee which I'm the chair of but it did consult with the athletic department and other portions of the administration and it's also a draft report and as I said we welcome your feedback on the draft so that we can appropriately revise it so for the Benson community members I would encourage you to be working with a superintendent and director Rosen going forward and thank you for participating so that wraps up our public comment for the evening our next agenda item as a community presentation on seven open enrollment and community remembers requested time on tonight's board meeting to address the board regarding open enrollment Tubman I'm going to ask the following individuals Roni Herndon Toni Hopson Joe McFerrin and the Reverend Leroy Haines to come forward and share prospective enrollment opportunities at Tubman middle school and other issues thank you Mountain chair and board my name is Tony Hobson president CEO self-enhancement I need to spell that HL pson I appreciate the opportunity to be before you today we have heard a lot of testimony already and I think what we want to talk about in part is the fact that if some of the things that's being shared at this table is not done it's kind of like the final result of the worst possible scenario it's some of the things that we've been reading about lately with some of the violence be a racial violence or gang violence it manifests itself in some pretty ugly ways and we think that there are some root causes that take our young people to that point in education would certainly be one of them a few weeks ago we had the opportunity based on some of the violence that we've been seeing and dealing with to pull together a group of black men it was over 200 black men showed up at self-enhancement 8 in part just to say that we don't condone what we're reading about and seeing we don't believe that we can continue to stand on the sidelines and allow it to happen so what then can you do and in many cases you will find folks pointing fingers at all of the system folks I mean we could come here and point fingers at you we could point fingers that the police we could point fingers at a variety of folks but realistically then what can you do so we've decided that there are some specific things that we can do and part of the root causes we believe is one housing and if you look at a defect that the low-income housing has all been pushed to outer East and now you have a lot of low-income folks
00h 35m 00s
and a lot of folks of color that are pushed that direction define housing we think employment is a problem not jobs for a lot of folks who young folks who need jobs can't find jobs so that's an issue and then education is the fact that if you look at the data folks talked about data earlier we can recognize in the data that there's a lot of low income folks children and children of color that are at the bottom end or those that are being pushed out of school dropout rate very very for kids of color suspension expulsion is very very high for kids of color and it's kind of like where do you expect them to show up at so these are some of the root causes so today what we want to talk to you about and there's about four of us that want to just share a little information and hopefully give you some strategies that we could actually do instead of coming here and pointing fingers at you we come to you with some ideas that we think can at least start us in the right direction as it relates to education specifically in this particular case as I sit here and recognize that there are a number of kids low-income children children color that are struggling but today this body is here to talk to you about black children and the issues that are impacting them jill McFerrin president/ceo Portland oh I see in the Rose Madison high school so I stand here together with my mentors and then the fellows that I've stood on their shoulders as I've developed as a young person and I stand with them in this effort as most of you know we are an organization that serves children who many other organizations choose not to serve and I feel our value proposition to the community as it will have an open door for kids who struggle unfortunately most of our kids and our alternative schools are kids of color and the problems that I've seen over my 22 years in the business it didn't start in high school it started long before high school and as an organization not only are we in education but we're also in violence prevention and intervention we have about 20 staff members that work with young people throughout the community to try to prevent violence and I can say to you violence has always been an issue but we're on the precipice of something even scarier if you look at any research around serial force displacement and that's what mr. Hobson is referring to what he talks about to gentrification it always leads to increase violence and so we see it each and every day every day I go to work and I work with our staff our students and Families we are dealing with the impact of violence and I would like to hope that we're making a difference but I can tell you that no matter how many campuses that rosemary Anderson opens throughout the city no matter how many efforts that we've made it's not going to really make a difference at the level that we want to see with african-american children unless we take some bold steps so I'm here to say that I'm happy that we've got a new board I'm happy about the leadership I'm confident that this board will have the courage to really listen to our recommendations take them serious and if done so I can assure you that we will all be here in support of that effort and and in support of our children and our families in our community [Applause] madam chair the board members my name is Ronnie Herndon last night's about 80 are in do in and I'd like to speak a little bit about Tubman why was created and some steps that we feel need to be taken to address the recreation of Tubman Tubman was created because Albina middle school children and those specifically King humble Elliott boys and Irvington never had the assigned middle school promised by Portland Public Schools our children were bused and scattered all over Portland the Albina community organized and force Portland Public Schools to develop a middle school for their children at the suggestion of Albina resident Sheri Hager warned the middle school was named Harriet Tubman that happened right here in this building
00h 40m 00s
racist redlining and other unscrupulous tactics displaced many thousand albino families we are here to ensure Portland Public School Board develops policies to enable these displaced children's our right to return to Tubman and its feeder schools it would be the height of injustice that the very community that fought for the creation of Tubman for its children will now be told that because of racist policies that has forced this community out that those children cannot return to Tubman and we are dependent upon the school board to have the courage to make the kind of decisions and create the kind of policies that all this discussion about equity will now hopefully see the light of day so we we look forward to coming back in a couple of weeks and hearing proposals and policy changes that you will be recommending and Tony out of modesty did actually a great deal about Jeff many of us were offended that Jeff was not on the bond measure that was recently paid he given the work that has been done it Jeff the increased graduation rate that has been spectacular the increased GPA that has been outstanding we find no reason why Jeff should not have been it's one of the oldest buildings around somebody said it's good to be ragged and nickel Stanisic out sauerkraut but I didn't say that we think that there need to be just like with Tubman there need to be very specific proposals made about how Jefferson is going to be renovated very quickly not in four years plans need to be developed now that speak to equity fairness and to a community that is supportive the school that all too often has been on the chopping block it seems like every five to ten years somebody has proposals of closing Jim now at the time given the tremendous amount of progress has been made that specific steps need to be taken to renovate Jim thank you very much before we move on on you just want to make a couple comments as it relates to the right to return we know on the housing side that that's been done that we already have a right to return policy there's a preference policy that has been put together that the community was very very involved in with we would hope that we would have something similar through Portland Public Schools that would become policy now we already know that there are literally hundreds if not thousands of kids who live in outer YZ they're attending Portland Public Schools every single day and having to use other folks addresses to do so we'd like to get away from that and just have it had it be policy one and have transportation to go with it but as we sit down and have this discussion I need to say this that two years ago I had the conversation with the been superintendent about Tubman we actually closed our charter school an award-winning charter school with the thought that Tubman was coming online so that we could partner with you at Tubman and then I got the call from the interim superintendent saying we're going to put this on hold I got that call because I'm sure he was afraid that the community was going to show up and be very very upset with that particular decision we did not do that because we were assured that we would have the opportunity to have full discussion from a community perspective about Tubman its principle its curriculum and some culturally specific services that would go along with that so we're here today to say we want to take you up on that and hopefully you will follow suit with what your superintendents both of them have said with regards to our ability to have some say in what eventually occurs at Tubman middle school and have it then feed in to Jefferson High School we're talking about equity if we talk about children of color I mean I'm sure this doesn't come as a surprise to you but what did two years ago the city of Portland was considered the most gentrified city in the entire United States of America three years ago the state of Oregon has the worst graduation rates in the entire country
00h 45m 00s
obviously we have some work to do dude should we let them finish their presentation the stress chairperson and distinguished members of the school board I am the Reverend dr. Laroy Haynes si JY and he is representing the abana ministerial Alliance the oldest Alliance in the northern of his community representing over 200 churches I come in support of the right to return policy to correct and healed that has been done to the African American community in the last census stated that over 10,000 African Americans were forced out of the city a great injustice has been done and to a base of diversity in the great city of Portland and we would like you to take a leadership role as an educational institution and correcting that problem by having a right to return those children and youth and will have the option to return to the school district and the school of their choice I thank you and we look forward to your support on this issue I want to would you like did you want to say something as well please and then I'm going to just briefly address it and then also recognize director constan my name is Mike Alexander al exa nder and I'm a past president and CEO of the Urban League of Portman it's been a couple of years since I've been in front of this board and there are a number of new members I welcome you I welcome you to the challenge I have watched you on TV though and I've watched with great interest and I think many of those sessions I turned off the TV and said you know we have huge problems I mean difficult difficult work to do but I'm here today in advancing what I noted the approving strategy that works you know I've had the pleasure of listening to three gentlemen who have been responsible for nationally renowned programs from the preschool through the secondary school level and they've identified models and strategies that not only focus on communities of color but create what I call a new definition of the community and a new definition which is those things that we all care about bind us and we have the opportunity today to not simply frame this as a discussion focused on communities of color as much as a discussion advanced by communities of conscience it is unconscionable for us to develop the level of comfort that we've developed in looking at the under preparation and the under education of our children and one of the ways in which we can best do that is to bring the combined efforts of dedicated educators dedicated community groups and organizations and institutions who are focused on the unique needs of children who we are responsible to educate and provide for their safety the Tubman model is a workable model the coalition that supports it will be here with you every step of the way and I hope that it's time for us to take a congratu score a gist up forward and create new history because the history behind us is not a proud one we had the opportunity to rewrite it Sarla thank you you all just from my previous service of the board on mr. Hobson I think I was on the board when we approved your charter in the first place that for all that you've done for the community and what I'd like to ask is the two vice chairs potentially to sit down and meet with you and find out more about it so vice chair as far as a brown has been the chair of the teaching and learning committee and vice chair Moore has been very involved in the enrollment and balancing issues of last two or three years so or more eight sorry had tuned into shorts and change you and I think together that two of them can start a dialogue of how we can you know what you're thinking about in terms of a policy and what that might look like and how it would fit with other configurations of how we're going
00h 50m 00s
to yeah we'd love them be next week so we can report back to the community very quickly and then come back to school board in perhaps two weeks yes perhaps what email I I am PSU and I'm teaching an intensive class I'll this week but next week we will find some time because this will be high on my agenda certainly look forward to meeting thank you for being here and also give a little bit of context to the process right now for the middle school planning and the superintendent might want to chime in but you know we have staff dedicated right now to building upon the framework for helping what Steadman and part of that is the enrollment balancing and so I absolutely think you're right on and saying right of return has been cot afforded by the city and the housing Bureau as a not only a warranted but a practical policy that can be implemented in that sphere which I absolutely believe it can be implemented in this stair too but as a district we need to look at you know how would reserving those spots affect the feeder patterns all that whole in roma balancing question so I just wanted to put it in a little bit of context of work that's underway and say thank you for being here your your you've been heard you have a great venue for continuing to explore it and let's use the the momentum that we're starting to get and bringing Kevin on line for the 1819 school year and make sure that it that it serves the purposes that you've so rightly brought before us it's evening so I think so sooner than later is certainly the answer to that we will thank you this time I'd like to invite Suzanne Kerwin president the PACU consumption [Applause] thank you very much and good evening and thank you for this time on the agenda I also really want to thank everyone who gave public comment before it's very moving testimony as well as a lot of the messages are really going to resonate with a lot of what I have to say tonight but I do also want to start with some congratulations congratulations Moises and Rita and chair Julia and Scott welcome to the board Jan I haven't met you yet but I am looking forward to working with you and so congratulations on that and also congratulations for our newly appointed Cheers Julia from Edwards very excited and for Rita and Julia to be vice chair this is great news in the in the past we I met twice a month with the co-chairs and I would like to formally ask that we do that as well and maybe starting next week because we've got a lot of work to do and so what I want to talk tonight about and why we're all here is to really address a leadership in PPS and stability and PPS a topic that's already been mentioned and if you'll bear with me I'd like to use a metaphor or analogy of a three-legged stool that supports our our public school system and so one leg would be district management and then another leg would be your staff your frontline educators who work with the students and you know educate p80 members as well as their classified or principals the people in the building's doing the work and the third leg being community represented by you voted by our community members so the first leg of our stool district management is a broken leg as we're aware and so what we what I really want to like kind of get you guys to realize is the the long time burden of this dis weakness so think of all the dysfunction from previous leadership silos the lack of transparency and accountability when you know maybe you could describe to lega shaky last year with an interim superintendent but during that time period we saw management leaving everyone leaving and you've heard about others too leading to greater incivility and no leadership we're very concerned right now that we do not have someone with real lived classroom experiences
00h 55m 00s
serving as our superintendent and that needs to be made a priority so I do want to acknowledge chair berm Edwards for getting that process started right away and thank you for that and I know all of you have been in meetings and working hard to get us a superintendent so thank you very much for that we do believe that it should be a transparent process but nonetheless we need an educational leader and so thank you for for getting started in that and I really hope that it's successful and if it's not I hope that you would consider an intern that has lived experiences in the classroom and I'll talk a little bit about why that's so important it is really important that in order to stabilize our school district which is in the business which is teaching and learning that we have someone who is a licensed educator who understands the experiences we have in our classroom many of our departments have had been gutted and everyone's left I want to talk about the department that's most important to us as educators the curriculum and instruction department and I want to bring this up because of the k5 literacy adoption which our elementary teachers are very excited for you've got them all begging for it and we're on a slow rollout process and the the board the previous board many of you chose to invest a lot of dollars in this program and do a lot of resources and in fact you're expanding by hiring more literacy coaches for the next year so what the concern is who's supervising the literacy coaches they're gone who's supervising the supervisor of the literacy coaches they're gone who's leading curriculum instruction oh he's gone too and so this is all stuff you know so I'm not here to rehash up but what I want you to experience is what does that mean for our educators our PEP members those coaches those classroom educators trying to do this curriculum do what's best for their students without the leadership is it going to be more work for them of course it is more stress more instability yes and will they do it and do the best they can for the students of course they will but when I ask you the question how much stress in our system endure I want you to think about that and all the other departments and all the other ways that all that stress and instability is now the burden on our educators to make it work for our students so I want to talk about us the second leg of the stool and and it you know admittedly it's not just us and I think you've heard about the principals as well and classified stuff but I represent 4,000 educators and that is your largest labor group we so far have been the constant than the stability for our students and we are already starting to see vacancy starting to happen there were there principals and our teachers and so we p80 have really tried to offer a path forward an opportunity to reset a relationship with the district make this an attractive place so we can hire a superintendent and yet PPS management which is pretty much devoid of any 100 classroom experience is pushing for a major conflict a strike and then I want to ask you do you think the system can handle another crisis like that and I also want to be really clear that you have the power to do something about that and I'll talk more about that because you're our third leg you're our voice for our communities and our families the people who got you elected the people who continue to support us by voting out on the bond and these are the people that trust us for their most precious resource their child our students so when I ask you how much stress on the system can we take I also want you to consider how much stress and crisis on the system before the next group to leave us is our community and our families my pride in Portland and working here is that we capture so many of our students in our public school but how much stress are we going to put on our students on our community and our families before they start leaving too so you are that voice and with no one left in administration it is up to you to take charge and I really want to make this very clear as I've spoken to some of you individually or is that we don't want to strike well that is very much in your control and you have the right to find out what is going on in bargaining and make demands and make sure that what's happening is what you actually want and I know that you're new in 11 days but at the time is now and so I just kind of want to wrap up with what my asks are make sure they're really
01h 00m 00s
clear I want to meet regularly with a co-chairs I want to start that right away we need to have real solutions that work for our students I want the position of the superintendent to be an educational leader someone is that classroom experience and don't break another leg in our very very shaky stool you do have the power you are the leader you can be in charge you can stop a strike and make sure it doesn't happen so let's do this let's do this before the start of the school year we've heard from all the other comments how much you have to do you it's up to you so it's time I know it's only 11 days but to get involved we're in a real crisis we're all here in the summer and this is just the beginning so think about let's find real solutions to avoid a strike you are in charge you can do this stabilize this school district thank you so thank you before you all leave if you don't mind the next agenda might item might be of interest to you so first of all president Cohen I think I felt to people nodding I need aside that we'd be happy to meet with you but also we have an agenda item that we want to give you an update on the superintendent recruitment because we've been hard at work for the last six weeks so we've been looking for okay that's fine that's fine for those of you want to stay you can find out what we've been doing the superintendent recruitment so minute I'm going to ask so I'm going to ask that we changed the order of our agenda actually maybe I'm not I'm going to leave it up as it is and I'm going to ask Sarah King to come forward and speak to the real estate resolution so we have a second reading on the supposed policy on June 13th 2017 after 21 days of being open public comments that board is ready to vote on the proposed amendments and maybe you can just give us a brief overview of the proposed policy before we move forward certainly good evening and as you see in your report it has been the practice of PPS staff to transact the purchase leased conveyance permit and dedication of real property or an interest in real property by applying the same delegation thresholds as those set out in the public contracting rules so we've been treating real estate transactions like any other contract however our public contracting rules actually do not specifically include real estate related contracts so we have proposed a policy to remedy that a new policy to lay out how we are handling most real estate transactions actually all real estate transactions but I do want to be clear how this differentiates from our surplus property policy we have existing a surplus property policy that states lays out a process by which we make available for sale or donation of district property no longer needed for educational purposes this is a process and in most cases any thing that we would divest ourselves up through a surplus property process would be large enough that it would come to the board so currently our contracts any contracts either revenue expenditure that are 150 thousand dollars or over comes to the board for approval what we are proposing that that same threshold applied to real estate contracts so briefly I'll give you an example of the kind of transactions that would not go to the board under this proposal but instead would be taken care of or approved through through the superintendent and those kind of examples include things like easements when the Portland Department of Transportation or the Oregon Department of Transportation are doing safety improvements on rights-of-way adjacent to our schools as is happening right now next to Cleveland school for example sometimes they need
01h 05m 00s
to have the right to be on our property to to put in additional safety improvements for example at Cleveland ODOT is putting in new signals and new crosswalks and whatnot and they need some extra property they don't need to buy it but what they do is they get an easement for us so that they have the permission if you will to put some of these improvements on our property but they don't actually buy the property outright those are the kinds that's an example of a transaction that wouldn't come to you under this proposal another example would be the farmers market we have at Wilson High School the Hillsdale farmers market has a lease from us to have the farmers market every Sunday it's not a high dollar lease and it falls under the one hundred and fifty thousand dollar threshold so that's the other kind of thing that we would handle administrative ly under this proposal and other small leases we have many dozens of small leases in our schools for various things what would come to you are the large things like our master leases for our schools that we're not using that we are leasing out to other schools such as de LaSalle in Kenton school so large leases where we have a large amount of revenue that would come to you conversely any large leases that we have for our own students such as Ramona where we're leasing the Ramona for our students that's a large lease that would come to you for and did did you remember a few months ago come to you for approval so the upshot is we're enacting a policy to actually codify what we've been doing in practice for many many years great I'd like to ask you just to stay at the table just in case an adventure has any questions so the board will now consider resolution number five for ninety-two resolution to dot board policy eight point seven zero point zero four one be the real estate transaction policy do I have a motion second director Anthony moves and director konstanz seconds the motion to adopt resolution 5 492 miss yu-san is there any public comment on this resolution is there any board discussion or any questions the board seeing on the board will now vote on resolution 54 92 all in favor please indicate by saying yes yes yes all opposed please indicate by saying no are there any abstentions resolution the student representative yes thank you the resolution five four nine two is approved by a vote of 7 to 0 with the student representative voting yes thank you thank you so next we have been hard to work even though we've only been constituted as a new board to last them 11 days we all together have been working on the superintendent recruitment and I'd like to ask director more to give a update on the process so we have been we've been working on a renewed superintendent search for about two months now so well before the new board members were sworn in we participated in a task force and over the last two months I just want to kick off all the things that we've done we refined the position description that is being used that has been used to recruit candidates for the superintendent position and is informing their decision making about a good fit with with us we've asked the community and board members to recommend candidates and as a result we have reviewed more than 40 potential prospects or candidates who have been nominated by various members of the community and board members we revised the procedures for our background check process so that we have information earlier in our deliberations we reaffirm that they we'll be a residency requirement for superintendent candidates in other words we're asking that they actually move to Portland we are we have conducted a comprehensive analysis of comparable school districts and established a competitive salary range for for the incoming superintendent we recruited candidates from a wide variety of sources we selected a diverse pool of candidates to interview including individuals from within Oregon and outside of Oregon we have looked at sitting superintendents and senior education leaders from large districts based on our criteria that you
01h 10m 00s
can see in the profile that we produced the job description we have selected seven candidates to interview and since last Friday we have spent approximately 15 hours interviewing and discussing these candidates in the next two weeks we're going to invite some of those candidates back for another round of interviews with the boards and then we'll subsequent subsequently have a third phase of deliberations we'll continue to keep the community informed of our process as we move into the next stage of our superintendent recruitment process and we're all very hopeful that we're going to get a superintendent that will that will be that will meet our needs and will allow us to get PPS stabilized and make it the district our kids deserve great Thank You director more in to all the board members for all the time that they just spent over the last several weeks including on weekends we'll continue to keep the community informed of our process as we move to the next stage of the superintendent recruitment process on the next agenda item is something that we're going to add to the board meetings going forward and that's board committee reports so one of the things I heard talking to board members was an interest in knowing more about what's happening in the other committees previewing things that are going to be coming to the full board the board the committees are really the places where a lot of the detailed work happens and that in addition because a lot of the work happens at the committee level that there's a benefit for the broader community and the public to hear what's happening in the community since often people don't have a chance to attend those meetings so we're going to have this as a standing committee standing agenda items so committee chairs be on notice that you'll be asked to report the committee and since we're a new board and we haven't officially met as a committee yet or have any of our committees meet yet we don't have reports this week with the exception is there actually is a fairly timely one this evening related to the recently completed legislative session and I'm going to ask director comes down to share an update from the board and OSB A's legislative committee sure was a little bit premature osea hasn't prepared their full wrap-up on the legislative session yet but I do I can share some highlights and some lowlights about wins and losses from our legislative agenda which is generally in step with OSB A's legislative agenda so as most people know the state school fund appropriation came in at eight point two billion and no no agreement on new sources of revenue or significant tax restructuring coming out of this session two other major issues coming down to the wire were dealing with the voters mandate on both outdoor school funding and on CTE and graduation intervention funding through measure 98 so the legislature came out on measure 98 with 170 million which is roughly 60% of full funding that was called for by the voters and still going through rulemaking processes do what the edict will be for districts in terms of what qualifies for spending under 90 eight and then Outdoor School measure 99 came through at roughly 55% of full funding so that's 24 million so I know that our team hasn't had a chance to go through and figure out what these numbers mean in terms of our own budget other significant issues coming out were delay of the PE requirements which is an unfunded mandate for mandating a certain amount of PE hours which was supposed to take place in the 17th school year so that's delayed two years and created a new four-year phase in that will include some provisions for more flexibility work on dyslexia screening and state money to reimburse school districts on dyslexia screening also an allocation a special allocation to assist school districts in strategies for combating absenteeism and then to matching funds which actually PBS will avail itself of 1 101 million in state bonds to fund seismic grant program which we will be
01h 15m 00s
able to use in the 2017 bond and then also matching funds for 101 million in matching funds for just capital bonds generally speaking so but those are separate funds other issues quickly were there was a lot of discussion around the marijuana tax and it ended up with 40% of the marijuana tax staying in the state school fund which generates approximately 210 million dollars and [Music] ethnic studies something that we this district led on in terms of really supporting that legislation was passed Native American curriculum so funding to develop culturally specific representing experiences of Native American students and I think that some other few other smaller issues still a lot of discussion around these issues of Oh a BB peb which are these two insurance funds which if there are modifications it's an area where PBS could realize some significant savings but nothing conclusive came out of this legislative session but it's my understanding that there's still going to be conversation on that issue so that's about it I'm sure and wins some losses do we have a preliminary estimate of how the ballot measure ninety eight how we might how things might land for us just given with what we spend now and how they the legislation was what started working on that yeah we're looking at the whole budget measure and I will be providing you with a report how was that via names like the district so it's in the work the the estimate from where it landed is that it'll end up about four hundred and eighty dollars per student but I think actually it wasn't conclusive as to whether it'll be applicable middle grades yeah clarify with OD and figured out how they're going to be implementing it then accordingly that we will have a better understanding I do want to give you a premature move yeah numbers your analysis okay thank you um so could you a couple of clarification questions that dyslexia screening so it has the state set up a fund to reimburse districts for that is that what yours I'm not sure that I know the mechanism for that allocation that's all sort of what I heard you imply so I just wanted to it's just a an allocation statewide of a certain pool of funds and I don't know I don't know how that what that pastor mechanism is I don't remember seeing any discussion on that and the ethnic studies program so this state is developing a curriculum that we might adapt or what it is clarification on that um so hang on just a second I'll see if I can give you any more than what my own memory can oh D E direct so de to convene an advisory group to develop statewide ethnic studies standards for adoption into existing statewide social studies standards okay so the social piece forward wrote on them yeah okay any other questions thanks for being our laser expect tomorrow do we have any idea when the marijuana money is going to actually show up I don't know superintendent Awad do you know it's really embedded in the general fund I mean it's not we would receive directly from the marijuana menu we'll go in the channel go into the state good little fun well yeah it goes into the yeah link it we need to clarify all that so it's already factored into the eight point two correct yes yeah we're not receiving direct nation money allotments um didn't marijuana money its lot of they 2.2 billion any other questions great so next the next item on our agenda to support operations and I thought it was sweet this is our first regular board meeting that we might talk about some of the things that came out of the retreat we had a few weeks ago and also some of the things that are going to an impact on those are our board work our board meetings and how we
01h 20m 00s
do our work and how we interact with both each other and but also with the superintendent and staff and the community so I thought maybe I'd just share some of those highlights and I think we all realize based on the retreat that there is we sort of barely scratch the surface or just getting started and as we look to create new norms about how we work effectively together with each other and with the community that it's going to take a while to sort of develop a cadence and practices and new norms of how we how we work together but just wanted to share for the broader community and then I also I think this would be a start of a longer conversation for the board and I'm really open to board members suggestions about how we proceed whether we want this work to go into committees whether we want to do the work and work sessions or in regular board meetings so that the community can see our work but that's what I sort of the conversation I wanted to get started tonight I think some of the things I heard at the board meetings is that we're going to focus our board work and the meetings on our strategic priorities and that when we have a new superintendent and that they're on board that will start a strategic planning work and really that will be sort of the foundational work for our board meetings and our work at the committee level at the board meetings will also be the places where many recommendations will be discussed so instead of having issues coming straight to the board and having sort of superficial or just initial board discussions we really want the committees to be to places where substantive deep discussions can occur but then then bubbling back up to the board meetings where committee recommendations can be discussed and shared with the rest of the committee and hopefully one of the values that the committee reports will be for the committee is really to sort of slag issues that are going to be coming to the board that are substantive the board members have questions are going to need more information that's an opportunity to sort of an early warning system for committees sort of whether their work is on track or whether they need to adjust another thing that we're as a board interested and doing is making our public comment period a more effective opportunity for both the community but also more effective for the board so that the community input is helps inform the board's work we had a discussion about a series of protocols about both public comment but about how we engage with the community and I think we made a lot of progress but those need to be further worked on we also discussed having and we would have had tonight the Ombudsman here at the board meeting so the district has an ombudsman to really to help guide community members to better understand how PBS process works and to be able to get an administrative decisions one thing we thought was having the Ombudsman come to the board meeting would provide an avenue for the community to be able to get resources or better understand how to navigate through the PBS system so going forward will be asking Judy Martin to come here and of course we'll continue to rely on Rose Ann Powell the senior board manager in addition we've already added mr. Harris and we must have been doing things okay tonight since you didn't have to interject so far okay I'll see if we can get all the way through the meeting we also want to do and this is will be a resource question for the superintendent but wanted to explore the opportunity of having transom sort of translation services at the board meeting so more people can access the deliberations of the board and then an idea we had that we're starting to explore with Rose Ann Powell is moving our meetings potentially on a periodic basis basis into community settings or into schools on a regular basis so that as great as the ESC is that getting an opportunity to get out into schools and hear directly from school communities that may not want to come to this building but and also want to share the great things that are happening at their schools that that will give us an opportunity to do that so we'll be looking for asket to schedule that going forward and then so that's sort of the full boards work and some things we wanted to change the or interest in looking at and we're going to be interested in community's input but also ideas more ideas from the board and then at the committee's level when we set them up I think it will try to do a couple things we'll ask them the
01h 25m 00s
committee's to create annual work plan so that there's an intentionality of the work and also and build those work plans with the staff but also the point of the work plans is that so we don't have duplicate of staff doing duplicate of work and in front of other you know variety of committees so we really can come up with a we're going to have a big agenda I think this year everybody wants to get to work but we should be intentional and planful and also want to really utilize staff time in a in a wise way and not have them having to do duplicate presentations so getting the committee's aligned and integrated will be really important so aside from the committee's we also spent a fair amount of time talking about how we communicate with each other and with staff and the community and I want to say that director Rosen and director Moore we're going to be on point for the revised draft so I guess look for suggestions from the full board on how we want to you want to wait till to the next retreat or how do you want to work through those we also have so there were three main I think sets of documents that we were working from our frameworks one was the communication protocols there was a board superintendent operating agreement and then there was a general consideration of a rewrite of our board policies to modernize and revise them hasn't been done in a while so we really had sort of three templates or frameworks to work through so one of the things from the board I was wondering if there was a preference for how we did that or how we got after it whether it be signed to a committee or do our work as a full board in a work session or in a board meeting so I'm sure jump in on any of those topics so um on the communication so the stuff you just talked about I mean I think a work session would be good because the public would be able to hear discussions about that and it directly communication the way we communicate directly impacts their access to us so I would that's what I would recommend for that go ahead Julie we'll use your hand well I was just going to say I would agree that I think the work session is the right venue but with the communication protocols and the board superintendent operating agreements I think that's something that we need to come to agreement on and commitment to immediately really it's been an area of significant challenges and we have had protocols before so we need to revisit those and see how we want to change them and how talk about how we're going to hold one another accountable too so I think so I'm very much in agreement then it needs to be work session so those two areas we need to move ahead of but the big piece is whatever the communication policy is that in our agreements and working together and how we work with the with our community is incredibly important that we agree on them in a public process and that we hold each other to them director Moore I think for the board governance policies that's a very big chunk of work and is very detailed and it's it's not the most scintillating reading so I think for that it might make more sense to kind of give it to a committee or a subcommittee to deal with and you're volunteering right yeah someone else here needs to be on that committee I'm enough of a geek that I would I would volunteer but it's uh I mean I think it's important work but it's it's pretty dry and and I do have a head start on it we have some proposed revisions to some significant areas of our policies director Anthony do you have a point of view on how how we should proceed I would agree with director Road I think work session I'm sorry of course I agree with director Rosen I think a work session is the best way always granted yes the the policies themselves are very extensive and very dry and the
01h 30m 00s
committee do the way director valence so the the work sessions is and this is not just you but my the work sessions were the answer to which question I think the work session is answers to the communication protocols and director more suggested that the policies would go to a committee because of the substances nature of the work I mean it's maybe 45 pages of the policies the policy manual neither said my director enjoyment to daily continuing so yeah I think the policy punting that to a committee that would prioritize which policies are most important to take on first would be a good idea get some consensus on on that and then dive in and there may be some policies that might go to a committee rather than that a policy committee but might go to one of our standing committees might be more appropriate but I just want to back up and say thank you great summary and I'm just really excited about working with all of you and I think where we're headed in the right direction yes anybody else just that other piece you mentioned the communication protocols but also the board superintendent operating agreement part of that initial work session let's just do you have anything you want to add we appreciated your participation in the retreat your leadership no not think it can wait for the work session yeah okay great so I think what I'm hearing is Roseann may be on our board agenda the next two meetings maybe we can have discussions about the communication protocols and the board superintendent protocol although we'll need to finalize that after we're done with the superintendent recruitment cuz obviously we want to be informed by the new superintendent but probably the next two meetings scheduling some work time and that means I'm going to ask director Moore and director Rosen to complete your work on the communications protocol and I can't recall who was on point for the board operating agreements but we'll make sure that the sign that's with it ideally we'd have people come to the work session with a draft document for discussions and then the board policy I think maybe we should talk about that in the agenda setting meeting with superintendent because that's a pretty substantive piece of work that will need to be staffed in some way so anybody else Oh dr. Khan stamina I just wanted to note that you know the discussion part of the discussion that we had around each of these issues at the retreat you know was a little bit in the context of our superintendent search and that it's really important for us to be able to communicate with our candidates and with our eventual superintendent about the work that we're serious about doing on communication protocols on professionalism on governance policies revising governance policies because these are questions that are coming to us and the more that we can show that this is a commitment that we have the better shape will be and I think in the more assurances we can give our our candidate than our eventual superintendent and if we're dropping the protocol for the communications protocol like I think like in our current situation I don't know if this is the right setting to say this but I'm that like there needs to be like communications between like the board and the student rep because like as a student rep like you're a board member but like you're not a board member so like that like it's hard as a student rep to like know what I can attend and what I can't attend in like what things I need to be at and like what things like I should be our like Kenny yeah and like I think that'll make it easier for me to like know like where I can stand on like Greg stand on this board and what the work I can do on this board that's a great call out and we're going to ask rows and ik always keep you front and center because there are actually very few things that you can't participate in so we value student voice and your voice in the process that we're going to want need to be fully maximize your optimize your experience in the boards did we have any kind of orientation for you um I like change of the link like Alima and I have fat dad who was the previous student representative and when I went to DC with them Elena and I spent like a substantial amount of time up talking about goals that we want to do this here and like just certain things on the student rep does so in a book sort of suggest okay but I also think aren't
01h 35m 00s
some of the questions that you have about what you can attend going to be clarified as we go through our policies so it will become more clear as we ourselves go through those and we'll keep you informed here thank you for those changes getting um so wrap up that items the next gen item with other business is anybody have any directors have any other business before the board they want to cover if not I will proceed to the next agenda nine and which is the business agenda board members are there any items that you would like to pull for a separate discussion and vote dr. Anthony yes I asked that we pull resolution fifty four ninety three please react okay do I have a motion and a second to adopt the business agenda without resolution 54 93 so moved second director of Arthur Brown moves and director Anthony seconds to the adoption of the business agenda excuse me director I mean just some comments in general about this going forward is this the right place for this or can we wait well suppose in just a moment you'll you want to talk about the business agenda generally yeah just wait just a second and then we'll have board discussion so it's moving and seconded and now we ask Susan if there's any public comment there's no public comment now is there any board discussion on the business agenda director Bailey so this is a request for more information going forward when you have items like this because it's a list of contracts the contracts in general there's no context for it so I don't know if these are renewals or if it's new if it's a renewal I don't know if there's been an evaluation done of the prior work for example so just clarifies that we're still yeah so we didn't tell you that that you can that you should have been in your orientation so in other words we have a system set up so that through the contracts the whole contracts available online when the board packet comes out so you can start looking at it and get some of those questions answered if you can't get them answered you can go directly with staff or go through youssef to get to staff okay that that would have been helpful good yeah yeah and oh it would be helpful to see it in the context of the whole budget so if just taking the first outline a head start to the first contract listed to I can see one of what one of them listed that's part of a departmental budgets there's probably a number of contracts in there and just just just seeing the whole the whole context are we going to have a number of contracts coming up this year within that department's budget just having that framework I think would be helpful for maybe a lot of us because and again that information might help but the right of a bigger budget perspective I think would be helpful all the way around just so I can understand give you the answer for the question are you asking whether this can be provided during the budget process where are you asking we provide you information before you before before we thought yeah is that and III don't know if that's an outrageous request in terms of time or we'll assess it then look into it and be okay we can talk further thank you any other discussion the board will now vote on the business agenda all in favor please indicate by saying yes yes all opposed please indicate by saying no are there any absent student representatives yes are there any abstentions the business agenda is approved by 7-0 vote with a student rep so Dean yes now we're going to separately consider resolution 54 93 director Anthony would you like to make a motion yes thank you I move to amend the resolution to remove item number three pending further information from staff do you have a second second totally moved and seconded director Anthony moves in director constant seconds the amended resolution
01h 40m 00s
50 54 93 any board discussion about the amended resolution if not the board do you want explain the resolution deals with the sale of the latest Benson house item number three deals with the disposition of the funds there seems to be some confusion and possibly dispute over what past history and the path going forward is staff is going to do more research and bring us more information so that we can come up with a solution but in the meantime since there is an offer on the house we do need to vote to actually release it for sale that's good news it's any other discussion no okay the board will now vote on resolution 54 93 as amended on the favor please indicate by saying yes yes all opposed please indicate by saying no student representatives yes the resolution 54 93 is approved by a vote of 7 to 0 with the 16 reps voting yes and there any other comments before we adjourn the meeting if not direct director Bailey people have been playing with this all night this is a great yeah I want to keep this up here if not meeting is adjourned the board will now move for the Mazama conference room for the bond work

Event 2: Board of Education - Work Session - July 11, 2017

00h 00m 00s
get your demons but so for uh for those who don't know danyoung is our senior director of the office of school modernization and dishes with he reconstruction they're a program manager and our construction manager for the 2012 bond we're here tonight because a couple and I guess I really like what we just were talking about down there you know you don't have it all figured out the new board policies procedures protocols that we're sitting over here as protocol people which you have to be on the construction side and there's a lot of ways we could do this a man tells me you're going to die very t90 months ago and say you know what this is what we did with the first board when we took our first master plan so we get our first construction amazing they didn't care they hold us you do it this other one they dig there so let's just talk about it and find out how you want to do this what I started to think is at least where our three new board members what we did we don't have to do is 2012 that was two words ago but what we did in 2012 it was come to us with your master plans that are done and then we'll approve that question have this forum now you'll launch your architects in the schematic design and the design development and before you go any further design development come back and present it in front of the board event that's what we did in the December of 15 with Grant High School architects big whole dog-and-pony here's a we did we even have the day members come up design advisor group they talked about the input in the process was greatness transparent which is the whole deal so here we are now with we have master plans for six months last year we did our redesign diligence that's helped us really refine numbers that helped us wanna be successful for four months this time and so we have something we have a very big detail we got the master plan committee spent together again they would bring a detailed PowerPoint but then we had the executive summary they went to the bond stakeholder advisory group Vijay so if you are a board member and or beef a member we can walk you through it into summary people seen again but we thought that if a second part of this we took to the board previously a month ago we said here is our recommendation and how you do these projects what was it informative it was interesting but it wasn't this seated board and then passed the headboards that we don't need to vote on the party you guys know it's correct we need you and so we now ask for prior permission we hit it we thought was right but Franklin Roosevelt whatever I don't know for two more is removed right now so I want to talk to you about what our priority is for rolling these out and get input from you and someone said I don't want to vote on priority or I don't want no parity unless I know something about the jobs you know so we're getting you an overview if you want to know more do you want to left or we thought we tell you about the project and the big pile of food that you have there so is that okay I mean and we just we used to be a little looking for answers and how you want to know when you want to know what you want to do so sequencing and then overview of the project themselves and and what happens here okay all right so I'm not going to read you and especially week we met with all you beforehand our goal is to get through this work truly as quickly as we can but it's safely as we did we have incredible safety record going on right now and if there's a wind around here and by 96% complete all these projects literally when we take a look at again we will be over millions of hours because we're about 1.2 million hours left summer we checked in on this and we're doing 86 accidents the e7 Alwine or so it has a lot to do with how fast we're moving or how fast were not moving and that's you because supposed to jobs through the trawl so that's why we know we've learned how much we can take on cash flow and work flow and sustain it without any issues out there we have our element our standards and our head specs and code requirement and then we want sequence to work so it maximize our efficiency it reduces impacts of budgets project schedules our quality we go too fast and then our ability of resources to manage it where we don't spend more money on management unless money ends up in the classroom so we just want you to know that we looked at Kellogg much like they did with Bob you before I got here you look at our headset you look at the systems on the building you look at the overall condition and our and the health of the building and then how many areas is it under our expec we put all that into the pot what would it take if we did this project why are we here already we should be at your give your hand out where we have the executive summary I apologize but look watch the attending a
00h 05m 00s
summary but I thought the whole thing was in the power punch yes I wanted to mention work you but yes and in one regard well they already so we have usually X just and then when we're into it oh and we change all the shortly were twin footage and run so I'm just asking the question now it's a great mention so we're on my version 2.5 everything and we uh so we change it wholeheartedly place we've made minor revisions two other times comes a conditional criteria coming forward and we just did a minor change in conjunction with tal versions of that specs myself northern offices that numerous times and these want the ability have it be optional to do the collaboration area or not okay so we're being so far and this is kind of our premiere or if it's kind of official change so that ministration is I'm ended we always should be with me at ease it would have to do personalization that was just the term that never made any sense and inside of everything right now so it's still everyday pls classroom no no that's something they do not go ahead we never really get for socialization many former high schools before they were build they have nothing except a panther on the classroom and that's the truth however what happened with in high school for utilization that we have so that's called innovation comes from living inside you Mary came from you was the term that architect to develop the effects used and that was and then cellulose is the term that you know Wendy coming into town and having done this many many many times before you're never here percent utilization anyway so it was a very awkward term we've got rid of that and the grant model is really over going forward we explain the grant model do that median Franklin teachers where it's a combination of the new principal under staff and that teachers are partnerships looking at number of teachers number of spaces that don't change they're very certain of CTE and the sciences they're very fixed on what they do how many your prototypical classrooms how many show me changes a teacher to make maximum in a year their pressures they put together and it goes in and it comes up with a percent and sixty-seven percent I think it was a grant does not change so we never would be eighteen we did the effect is that an Elvis can go on with the teachers with the staff not just what the architect and the staff or the architect you know is down or the teachers to the table for our next one out and take a look at that model and and 30% might move in the Newlands school or 72% might moving and have more than your share classroom so they wanted that option as possibility to have that looked at one thing that we did hold the line on is if you wander a teacher to have we can't grow these bikes anymore the taxpayers aren't going to fund them we've already added twenty thirty thousand square feet which is about 15 million so we can't grow them anymore you're still 280,000 square feet overall that people want more classrooms something else is going to have to be left into the overall size of the classroom or some other program comes down you've got a 280,000 square foot bucket as we head into this design advisory group that we're talking about so we gave them that flexibility they were looking for that's all I have for you we did in this in there and they actually wanted it so they can take that their teachers for a vote before this item in a basket laundry but maybe can you give the school board the information that was given to pique yeah I thought our website but you can we'll pull it off let's look it back you know no they wanted anything they wanted to see it they want to see it reform they want to keep writing you want to see it posted and then they're very herbal and they wanted to talk to you they might support the bond or not at all another important thing about it is that it's not just about the amount of spaces but about how teachers move between classes were at which teachers smooth and this is actually Carroll Campbell really developed the whole protocol because at Franklin's part of the
00h 10m 00s
problem was that very an orchestrated and inefficient and she really created a protocol for how to work with change so that's kind of what environmentally and you know yeah I think it was three things we really listened to him and part of it you know tamartian a lot of rapport which we have independent consultants come in and analyze an interview how we did he pay and so it was it was on the collaboration area to adjust sharing their classrooms and we felt like the early architects and osm team just that this is the way it is and where the educators are there an architect you know they do do education for many teachers and many school districts and amateur but we just felt like it was just we're just hold this is a dismissal it is and I gotta believe some of that is true because I've heard it so many times since I've been here so many times over that but I gotta believe it's true so we're going to go back we think we started something well with Grant we think that we get the predesigned diligence part of the second round and master plans we have evident more and we're ready with today bunks for schools we go into the launch fully enjoyed thank you so long here just want to do an overview and then what we'll get to our sequencing so when you look at the first one if you're looking at Kellogg middle school executive summary so we went in we took a look at these things like the condition of it systems everything how much was in an under tint spec and I'm not going to read all this - you guys want you to see the very top is important it would have been about three million dollars to try to fix that thing versus up 32 million to take it down and build a new I was pretty straightforward you know on how to get there kind of Falls of Pavia end model and then cost model and any kind of follow the how we could bobby it out and these numbers are online with percentage-wise with what new fabien cloth that's not as large as fabien at about 100 hundred five thousand square feet so the model suggested just of all the diligence that we did the tarragon we want you to know that because we don't get into politics on whether the site tells us his conditions and its costs where they should be adhered it or not so we want to spend the model much like he did for Fabia before I got here tell us what the tear down this planet is enclosed to not non-historical it might close dollar wide and Lincoln wasn't here down it's not historical to look at that thing built into that hillside look at the EPA and the expect issues and everything how many here's is we can inspect it was a tear down so that's how we look at it after we're done looking at it and it is what it is that if it becomes political it becomes political but that's really how we take a look at it so I want you to know in this executive summary there and there's a lot more behind is the due diligence that we did all the different systems and we look at it we analyze it for its girl that area we look at it under the underserved we look at its challenges are and we did a pretty deep dive as to what does the pavement with the city on a couple deep a special just a lot of you know is just kind of you know to come up with a number you go next to we're just following this law mechanically look at all the pictures you look at repealing paint let penises peeling off of you everything that was pretty crazy we aim and held it to earth and all your with me up a yes anybody want to come in and see how long we did a walk through and kind of have your skin call a little bit you know be you're welcome to do so oh yeah they let everyone knows in years for two weeks that's right together and you need in your color code or all the different ways a little smaller than inspection margin idiot if you wonder why you were the only one hazmat suit and then when I want to leave you with on Kellogg gives out recommendation is to get going on this right now that site is created by this empty you know within the site the architect can start drawing right away of abatement demolition plan they think they can be aggressive haven't done by dated here we can be bidding this thing out take it down to all the other part of their team is designing the new in conjunction with a new middle school ad specs and then put that out to the separate bit so we can try to pull a timeline from 2020 to 2021 again so if this thing occupied with kids that's the whole toothless we don't know why we would wait we actually had talked to the architect for in negotiations or open the border green again we weren't asked for you weren't asking for board permission first on or just wanting to know about that if you decide you want to vote on it we can come back right away again at a board meeting because we want to get that one movie we take that makes sense for all the reasons of a share again on here Madison if you look at our overall cost on the project in villages that we did
00h 15m 00s
the things that we saw that weren't working circulation pattern laws we went into the areas again where it's under expat for a covert effect where it's in the wrong areas checked out site conditions a lot of issues of fall from one side to the other from the e8 standpoint just want to show you what this guy did had a great group out of Madison in the master plan can we look at you that the first master plan community also there there about number and then after attrition maybe ten people and so when I got here in Fell's going home grant is starting to get like 20 you know 25 and second purpose pitch and what's the issue you know the more people there involve line and so we open these back up to 30 you know and we've been cruising with like 22 to 25 on a lot of these you know and so you have to be 15 oh please well it's the only one where this happening three so this 8 seconds it's weird yeah it's one Street access right off in the front so when you look at it yes just using some it here yes norine is right ahead correct yes the parking lot is right along so the engines where's the assistance will now go on 82nd yes yes right now 12 unit ran right into the entrances the entrance is right here this is 82nd right here got your field cut football area this drop-off loop in the front doors right here and that was a very bad okay point coming out of master planning is that there is no street presence there is no real projection of school for 80 seconds now and then everybody with agreement that mate that's right wanted yeah yeah but they want to have a presence so even though they're so far as its design is how to put a building in the very proper that area yes yeah and then this is an interesting site because it is very large if our head spec around 280,000 we're about three hundred twenty-five thousand square feet super wide hallways City could drive a couple cars down them and at first budget looks like it's a pretty good shape but you know our mid-century build a 20 by vessels in the nineteen fifties and sixties compared to our next weekend they have a lot of unreinforced non structural masonry them which is a lot of work really holding you all together and the encar corridors and in an earthquake in any event that rubble comes down and it makes it difficult to get out and navigating an event loading faster so we have a URM database thanks I think the city and soul of our schools are unreinforced masonry but you know what aside from this your it's an issue we have schools that have unreinforced hollow clay tile mid-century all you know about is the Bensons you know of our old ones that's up on the lid but we have others they're not on that list and they all need addressing and you just can't do it until you the deep ivory chair everything opening it into it so Madison pull talk over why we have Madison going next but if it doesn't matter this court the other board wanted to see and the time grant from right out of Marshall in 2019 that site doesn't set any medicine goes right in that's what scheduled and we'll be showing you that suggest getting it Madison going right now the other thing is because of that sample of the architecture we are out in the street right now with an architect engineering RFP we are going to be closing on 21st of July we'll be doing interviews by the end of August somewhere around there we're trying to get an architect on work if it's the same architect that just finished this you can keep moving if it's the architect who gives a first round diligence that that's been finding it as a third entirely different architect who has none of this 11 months worth of background that's going to be questionable of a Madison could even go right in and 2019 move design standpoint into Marshall we'll talk about that again in a moment when we talk about project sequencing which one let me just back up for one second Jerry and campaign why you're so look at the planning time on here and want to talk more later about the design of permitting time do you think that the master plan investments that we made actually Saudis anything in terms of schedule yes absolutely absolutely also watching the election to because we have booked no I totally creamed it back yeah was that without replying sixty so million down from the first round of master
00h 20m 00s
plans you actionable for the net you have no Kellogg to talk about as a renovate or as a brand new so yes okay I mean by design advancement yes okay absolutely okay that's what I am voyages them but I only have to use an emphasis on condoms but and I'm going to dentist timeline in an integer any way that we want to do in fact over here here you were the skeptic that I wanted to get that yeah because that's the second part of the conversation one of this want included to take another question so anything else I'm out of them July hesitation and complaining three months is that three months from July 11th or is that three months from committed so we have planning right we could start planning right in town we we actually how many there are something for doing right now like I want to pay for doing a phase two we're working planning is going through the RFP process for Madison its negotiating out the contract contract language with the architect first Ella we're in that right now today it was like yes move forward on these projects could even take it to the next level we would start to you by August don't want to do too much in the middle of summer like right now we would do an email to our master plan community members first regionís with the time frames there's no sense you know emailing all of them right now if some of these our centers are there third positions report but we would email them and say we'd like to rollover be a day member hears about the commitment of trying to be out of you and above the twenty five ten people say want to keep going and we want to publicly advertise for other folks to get on board on these and that's me there's no limit on what you know but we've been finding that I'm very pretty too high and want to be on board of decency would so that's part of the planning process Julia yes and we are doing a are doing a phase two on Lincoln that summer what if kids are going anyways more environmental going and checking out some more things on site it's just the right time to do that whether we have the approval and people think kids are gone we got to go on we get any sort thing so we're not stopping that's going on right now they do if you're old of that we have the same criteria and here we look at it smaller side is enrollment we looked at the restrictions we're going to talk about timeline and you'll see why this was a - I call a two-step process the city gets involved with its own for me and online and on the other side of the river there's a Planning Commission over there and it's so cold you got to go before them you have to percent gets without the other folks they can come after another criteria and they can put it on top you we know this but we could put two portables out there and by the time we were done with input and add on the average out to be 1 million dollars a piece for two portable classroom buildings out there so it's time and it's money and that's what we do want to relinquish any of that saving on the Lincoln design as well as we know what this is going to break but we also want to change that dynamic we also want to encourage new wave we're supplying the lecture new tiny miss Bella yeah we want to know there's some appetite on their part boys complete route one of the issues they still have is this what we still have is they have a lack of people we met with them we know last fall we went on to meet some new people here's a new person I'm a new person you know David Hobbs and Pam and we brought a new team out there working Wilton we sat down and met with them and they said actually and about this with either getting from you guys and everyone else right now it's the growth the money's there we can't get enough people to get them people into and we talked about well you know in California when we get overwhelmed is too much for the state architects officer they outsource your brute engineers or people where they know well we're taking a look at that so we said we'll be back at the bond happens when Devon passes will be back um these exploits conversations any further right now bond passed in May we're kind of LAM three schools a summer and open a fourth they're going to hear from in September we're going to get the other again we're going to get conversations going so the challenges will Lincoln are here Lincoln is a sight that one of the cost factors we look at the very beginning of it is so Madison would leave in theory that's what we did to cost than going the Marshall flow site can move bastards a more efficient like what we're trying to do with Franklin you know Rose helped us a swing tight or literally that close to us which is what Benson kind of looked like
00h 25m 00s
when we get over there how long will it just like Bobby and we'll be flattened out we're going to try it again Lincoln is interesting this Roosevelt F control cell asking that they're going in the original building or go down on the field we're going to build a new because there's no swing faith on that site we actually looked at and did analysis of what if we fix the football field and loaded it up with portables and work them around we can do a section of lengthen and keep rotating and you see the cost generated right there and it's not going up either right and so that would bail at the bottom line so he got into it when you look at the cosmically the portables out there would have been under these six million to try to make that work versus build a new link and get into it and get out of the old Langdon push it came back in and a much lower cost so again that we're talking about taxpayer money so so that's what making it as probably more non inspect based on the fence about any of these other than how long you started moving all the Shelby's move around it's just not productive to be in there and melakarta Franklin where it was historic or relief in Venus or by the community so it's the teardown what you mean by not xx basis like why hoc wasted space anything that a kind of I that my column should be 980 squared B and they have maybe a mistaken it's up there like a percent a classroom or not any label your library should be decided they're not we believe in cafeteria should be chimney and they're not nobody has a second gym Jim when research the bond program is so maybe someone did maybe one but so dramatically under the indexation right so in the three phase project you build the new you move the kids in for entire high school will be knocked down it's going to be to be invaded and demolished and taken away that could be seven eight nine months and then is building a field in Bay three we're in the school was so three phases so someone says well that's not going to be ready or done until 2000 whatever well decide Roosevelt here's the first page when we kids go in here's a second phase is to win here's the third page when the fields are done so we're talking about kids and building not one project is done for two different dates we want you to know us three technically different days but two different dates given to length project done absolutely what it is we want you to know that there are two models that we look at and the schematic design will really shake out the waybill who is the preferred if you go to this page right here there's like a five-story octagon type if in fact with deeper soil that so this corn is by that here has active screen designer Oh ma'am you okay and we are boring samples and our test site they are geotechnical that we probably have to go down forty five to six feet before we hit bedrock and that would be whether it was the five story version or there was more economical and it was the taller the nine or ten story so the purge is a taller will shake that out more with the day it doesn't matter it's two hundred eight thousand square feet each way that's whether there's one more or one less a little higher the lower so that's not so much she issued the reason we want to we'll talk about it on the timeline I want to reserve that timeline safe is there's potential to get out of ground with issues because of those things underneath an unforeseen so but that's whether it's the five story or the nine ten story so will shake out the preferred we cost it about their relatively to save your way and so the design advisory group referred me taller because it also changes around the dynamics of the spaces on the side and in creates a space there was a space for previous superintendent that that one day we might have a cage by out on that side as well with him so there should be a space and green square looking line for that and so we have to honor that during the Master Plan B's on diligence because that's what was asked of us and the polar one create that space if there were to be them one day also create a spot for a partnership development from someone else as well so a lot that went into that half-price tennis first any questions well vision it would be our will see appear leaf complex mad at the next complex is LinkedIn and then you roll into you Vincent high school so I would just are you going to address schedule's separately come on okay no not going then I thought
00h 30m 00s
this was part of this we're going right in business okay settle so that would be like Roosevelt or anywhere right now we work with Marshall athletics department and the facility is least somewhere else for those couple years of duration that they're at right okay I'll give her the same fund right field in Washington quarters archery range we've already had initial discussions with City about game at Turner and for Lincoln I'll get that done by the time we go into construction night want to do that yeah we'll be talking expense well so there's a whole like Lincoln the city port ones conversation three years ago two business partners in masterminds design but yes we have initially revisited it with parchment terms of it being available when the construction well we need and that's why it's sequencing is going to be really important I want to talk about it internally you know like right now you know we need to snap up and what does that step up look like and then what it looks like a lot of where people roll up these projects of marking September and out of a roll we need to know we need to know because with Lincoln and Vincent I guarantee it to be like long beach unified rate came from work so urban you are looking to rent the space somewhere in a building for a year or two and have furniture go into or construction offices to keep it trailers on the site you're looking for parking somewhere for all the workers or for all the materials to arrive and then just-in-time inventory different orders or work that week and you need to start nailing these things down and negotiation and you got to know that so when you know you're sequencing that's when you know how to get in there and the same thing with the field you're talking about everything it's improv is a roadmap so I just say it's only everything trip and that's why when we are wandering from two boards ago do we ask for permission or do we just go and that's what we're trying to give an update tonight we're coming going and casting yes we would like that we the unexplained went to approve our master plan for the architects come in engineers we do the whole deal then one of you aren't coming back or Dupree retire often three more come a year to Fernando where who came up with that crazy idea Nathan ten stories tall did you guys just make that up on your own but well I mean I mean this is where it is and you guys said that so that's why we you invested right so we would we would feel a bit about that too we do want to move but we do want the approval and which is of an order to be input and be able to directly talk to our architects and engineers in the presentation if you have any questions which is why I also really like the work especially special maybe I pop it off tonight yeah we have a high level with good Revit understanding and they just I think you could but also have some flexibility in moving that is I think because important or I deal with people that there's a test that were ultimately accountable to have a conversation and be really intentional about how we're going to want that to and I think it's important also to do that in a not any more than in a committee meeting like this but in a much more public or more most public so that's public is aware of the arguments that were right about the sequencing right professional office very very public place we would concur you know it's got the second time around the predefined diligence even the beef a group it's you know question was like well while he wait a minute who said this one was 1700 and who said that Alliance and multiple pathways is out it's like well my first board meeting remember 30 2015 resolution 4 1 2 3 4 5 I mean we're you know so we would want that too we really want that ok so any questions that three years down the road I think we'd like to do is get back you guys as soon as we can for the full group so so that's it with with proposal visit so Benton is remedy arguments our largest project if you look at about 15,000 square feet it's on three hundred sixty five thousand square foot people land okay and only to get this vertical there's hardly any room to work on this it's a
00h 35m 00s
historic and it's a landmark so you couldn't take it down unit we want this will be one of those ones I think we're out the balance that more dollar per square foot wooden with brand new construction which parts of Franklin is that way but we there's nothing we can do about that you know so this is going to be difficult it's a large project and where that gets going to go and the focus option is not the prototypical classrooms and a portable or somewhere else so this is going to be complicated in terms of how we get materials on side and offices like Lincoln can be complicated and here it's a how many spaces a great idea - but we can't leave these Auto choppers nowhere else that partnerships have to occur this is going to need some time this is going to be a difficult one for us no doubt about it it's our crown jewel but difficulty the first thought in the second bar and that should be more difficult than anything two thirds on other than I mean Cleveland's going to be really descriptive recite trades over their function before we go to that back so with that and the background of them we wanted to guess what we talk to you all about but now I'm going to see the board is there sequencing and as soon as they hear me anymore it will have Dan started talking about how long some of this you've seen but then why we're talking about we're talking about we really might find a focus on a timeline with this one okay so a lot of these it won't go through the slides it seemed quite a bit of the before routine again pretty much all just before we talked also we don't want this packet probably as much as possible we talked about that we doing that they were certainly in competition in our time is getting competition right now coverage is the ball with one broadcaster ran across right now has a very hard time attracting contractors if we start putting multiple times system in a situation where we're just in any one business again without completely one tossing up seemingly behind on competition so a lot of with leveling resources here at PBS we are a little not just depend also the apartment amount of work that paperwork that we thought that and what we go Wow there's a lot of so those are some reasons why we don't want to expect them animal 1 so we wanna have a stag refer to them we talked through different considerations that we went through we're looking at promoting sequence them what's gonna go first later simple move we landed on was starting with Kellogg reality egg for sure there's known that it's doing that has a person journey with the d bracket conversation going on so intelligence would be possible with you on that right now Madison and definitely the simplest Coakley's we face one certainly have some complexity but as the tallest that has the clearest askew entitlements for terminating land-use getting in construction and salt the budget and substantial ease too much bran a lot of ways so that's our easy high school Lincoln's our next piece of the it's cleaner with what about it in relation to peasant and one himself it has a conditional use performant that doesn't have design review a lot to get from Lincoln anymore Pence's central planning common plan again teller portables up over here they cannot a million dollars that years ago with Lincoln's marketing with a Madison first ball Taggart followed by Lincoln and then by Ben Santer type product the biggest complectation to it just figuring out where all the swing states are going to go in society and moving everything's quiet bouncing along so that is the thing to say to tell up if you said Jerry if and then if I said you can start Telep right now how you look at we say well we have the project manager on board he's ready to go we have the architect on board for negotiating the contract they can do the demolition amazement demolition phase what we need is to get the middle school ed spec and whether that team is it's going to be part of it moving and we have to figure out the way with River Dee brac is right now we want to build we want to build a design advisory group for Kellogg and who are they since we don't have all the feeder elementary and identify but we think we know Polly soup or the featured would probably be we want to get that group going one extend out and offer to them in August or a later September Mary comes back to school when you get that
00h 40m 00s
group going I want to get the spec moving it's moving but we should move it and finalize it so while we're doing the abatement demo we are also getting the design ready we don't want the architect hitting into too deep in the schematic design without having an aspect that's your road mount that's your guideline so so those are radial on the one hand a couple days we're ready to try to be easygoing drive over there tonight well yes so we have from my husband they are on the same element so we have the office of teaching and learning we have a framework it's a little more than a framework with bodies finalized aspect and we need to move it we need to get this group on who is going to be out with people leaving June 30 we need to get that group together find out who's driving and Emin who's going to be part of that group and pap when we met will regarding the collaboration as the NL said we'd like to be there for those school as well we don't just want to be there in high school we need to identify that group and we got to get if you is how fast you want to occupy fellow education to drive back to second question and fun I thought but take you there a plan down box was that and I would think you want to move on it for another reason yes we're going to do something in gross way Heights and come in here ready but if it's we know there's site constraints or building constraints which I also don't think you want something going on in there that's too dramatically different than what your inspected saying other words are going back over and three more years trying to change it you know it's the whole billable so I would think we want to know that for a number of reasons Jerry understood everything you said about all the work you and your department is around capacity but god I know you really been in the weeds on what the needs are in Saudis are you good with 6 ft 5 the answer part of data analysis all the data requests that yes and then you know and that gets bad tip we've talked about this informally like I appreciated the link inside that we're saving the green space but we might have needed those green spaces at other schools as well we have we have known facilities William that's our facilities plan that's not a concert with the city looking forward to where we where housing is going to appear going forward we really get at that I know you're in that saturation that as well one of the things of operations aside they did a lot of time I passed is we do we do capital planning it's light to our to be down there because they agree we knew our covers and kept away is capital reacting and it's a rigid and so we gotta get out front and and I don't like 30 year maturation saturation studies because after five years think it buddy you know but we need a good buy your study with the 10-year build-out that's where we need to be focusing on what we do and unfortunately and my system capital planning it's a lot of areas I think um you seen it may be them dealing with tyranny of the urgent and that's what we do and that's not plant that mister like some days you know planning should be any title I've ever had it's a premium director of reactionary services when I said my title was in my life system so I'd like to get out of that is it's a you're throwing good money at that you know whatever your timeline is I outline of where we go there have heard us
00h 45m 00s
we love I'm guessing univesrity from it I think you know we sent them all away help speed up we go with these fine lines and over country schools as we're voting the more people alienation as implication all right Russians are going love and I think so I function absolutely today wat calico and 5x date and we have the advanced backside this campaign we have a faster than if you just construction people for the country they don't because it hasn't been has been formalized with them that tell obvious going it's going right now or next level of diligence would be you know Colleen taking balance pillar but if we really really needed it I've even looked at be very aggressive to sell for part of its on your design that you have the reason you meet in the one we open up and bring some grade level over and ends up being a mid-year that you're done well the other wing of the strictly classrooms are being done and occupied for setting this up to be aggressive and very aggressive on how we get into this side the other ones we're trying on to be the president could have a lot of issues with it this one we can literally move on to things really fast we saw it all that Bob you look like a year ago - right now and I'm really - we're going tomorrow if anyone can make it believe what to you with our Standard & Poor's Ratings folks but anyway a lot to pay go on you don't even need a hard hat a great Bobby in right now but just put that it would simply tell the books didn't work they have your work with Chris Russo weekly like we know we have more than a framework but we need to finish it and then so that we are not accused when the first round what a death look like is that a town hall meeting is that running 5 P 80s that run it by a board if I don't listening session we got to get it going and that's that's what we got it in so when you say work backwards I'll say what else you feel comfortable with and when you're done here everybody happens say going forward we go back where we go open the doors and put his den backward and then we listen to you keep going forward and then we have to work in that gray area that's what we do work in that overlap area but that's began that's how we do this oh I think my 1:30 we're at Bobby antennas our interview is 12 to 1 and then a half hour to drive on one bridge engagement of the board is in the short term would it be beautiful discussion public discussion approval of an overall thing with a much tighter focus on the first two so there's a yeah yes if you get beyond what we think in terms how you roll these out construction wise and cash flow and workflow the m4 if it got political should density for Lincoln Lee for business we say telephone cracks with pillow shelter on track with do you still want medicine to go in when grant comes out of Marshall about any making pretty here and at that they paid those are the old term no-brainers we can get moving we can have some discussion on the other ones okay that decision-making know as as animation can we do sort of a strawpoll guidance around a lot until the energy wasted side of the house but for the public to come get better yes just to give you a sense of the board
00h 50m 00s
I can i would i be i become focused less on the compelling reason but I be able with admitted overarching approval with the tightest sharpest focus on the first two in knowing that together was a people that gives you flexibility less to go after and help me okay so that's why would be something Rises and we would want you to know we've been as a planning design day meetings on the other ones like fall anyway it's a staggered start we have a lot of work to do on these on the front end this meeting with Benson on where we going to go and how we going to you know at the stager if you're stay during the construction but we're starting the process not saying but he will see in two years your design meets my it so that's the whole intent and that you maintain their already contracted yes oh yes absolutely I think this is very definitely what they said and I think it is certainly weathering has prevented I think the killer can prevent serve there's no question about the woods affair I we've had some conversations about the Lincoln that given the enrollment the capacity Christian and Lincoln currently and the use for that bigger buildings in around them later I don't really I I believe that we have a lot of ability to influence the timing has to our permanence and design review process not completely but we didn't desert any pressure really from the 2012 on on that work and so we're kind of operating up assumptions based on that so you know I think that that's worth talking about but certainly I'm not saying that I have a strong of strongly advocating for flippin that or that I would follow my sort but if it's worth talking about it's got you know 1700 kids in a building for nine hundred and Batson is doesn't have the same urgency but again some more talking about so as a board as a GUI Fiore goodnight this boards going to have to do something about the moment way forward on the plane in orbit because you are 50 98 1703 or whatever and we still have a couple of years to design a couple years to construct if all goes well we're done with one of those two schools in four years you still still have an issue with no subset but you create an option area for two years but you guys are going to have to wrestle with that where the Lions go how do we enroll mint balance because these projects are not going to be done tomorrow they'll be done in four years five years so that's out there and we look very clear today we're going to help manage but there was much discussion and of that to 1700 I raised with a result of discussion serum and that their interest people don't know that I mean a result was event well I like we had that discussion before the bonds came out that they acknowledge that was Sophie how things were different they're really tight also with the websites enrollments spouse doesn't come in perfect fully until 2018 which takes 80% of an entire nation I mean I me I can't be moving ahead in terms of equity issues I mean if you can expedite again planning profitable that's the rate what I know about planning to do projects downtown outside I think I think that's what I worry about it is you was Lincoln was Madison than the messages that and that that it gets all walled up in a much bigger issue planning issue is just way more complicated and then we end up with Madison way important when together
00h 55m 00s
the message is that you've got a briefing you've got function effectively are you playing and if I think it would really be a medicine no we don't you know I mean we construct for a date on anything you know but we also would have Marshall sitting there for at least two years baby than maybe I mean maybe one of the things that Lincoln makes sense because you don't know what to do with the Lions or pathways they're going to whatever I'm just saying you got to keep remembering that the Mexico Madison also kept Marshall the sooner you get in and out of Marshall because there's a possibility for the bomb free you look at Cleveland to Marshall but if that isn't making sense we have to sequence it like we're doing Bentham's work our way around it then it also offers you of Marshall as soon as possible to figure out what you're going to do for your overall enrollment penalty what we've done using it as a swing tide if we didn't go in there with Cleveland and now you start to look at that capital planning things that are reacting and how you want to handle that so the sooner we're done with it the sinner comes thank you I like this there's one thing when you finish you're kind of doing your straw poll but then I did want him to get out of here one thing that was new from when we presented to you was me with the BAC what do they think about these design and construction timeline because they're all experts we met with them twice and then also again you've got a big old company called hear what you think and we attach that information as well that was what we were tasked to do and we came back and that's in here as well but I wanted to finish peering around the table with you on to say one more thing which is that and the Bhd mentioned this just pushing back on the notion for placement and Kellogg of having to make you start so why I think you want maintain that flexibility in our in our in our schedule from we start from a construction site we're happy to do what comes down the coordination camping education for a team and so take that and the army does provide to try to pack up before Christmas after Christmas so we're considering and we agree we know that hasn't been taken on before this year opening of an entire school but on our end be quite honest if the board and the education folks think they can or can't do it we're trying to get the contractor off the clock or charge this one hundred hundred fifty thousand a month care no conditions cause up there and we got off the clock in January and then we actually did real commissioning we actually move something then we actually get the teachers tour before the end of the years and had anxiety all summer long and what we're coming back to that she held your dedication ribbon-cutting and may instead of whatever you know I mean what we're just want to get the contractor off the clock and then it's up to the rest of boats decide if we think we can move in one grade level so far or we want to those will be great problems for us to think about that we're going so fast or get done so soon we're going to be on a happier or a great problem to have you just have to be deserted taxi to start planning all these or just would not make sense it wouldn't make sense it would be dragged out the architects will probably charge another 100 200 thousand more because you have 19 meetings set of 13 because we're just doing it just in each meeting so people feel that we're listening to them to be inefficient right we're running all right I Hollywood oh great your little sunshine keep going into fifth grade is everyone so at Lino's account right bring some for discussion overall effort overall moralizing something like this fidelity for one thing I was asked not to complicate things separate I was concerned about the health I know huge work of greatness moving but we need able to tell
01h 00m 00s
the help of a key or not the market bed and that's something we need to place within the week about the contract housing contracts come in and what else what's happening so develop you haven't done that [Music] the overall as far as that we have three things something right now we have the summer work for health and safety we have been going into the fall and then we have we're trying to button up and do architectural engineering package the design though should be in the 2018 going forward one of the things that we asked me if you remember we are in an ideal world meet contractors we at these regions are doing everything around the district we got four so of the floor they all qualify they're walking the sites right now it's also Babli their capacity is and what they can get done each one of them individually so and that's the fall and then moving forward and then a little bit of the risk of summer already good work whereas painting some of these schools and we already have already go on on picture swap out so that we have a great big long term picture if you're talking about they're trying to finalize but part of it is all into what these work can take on capacity we're in a swing shift so maybe create but they will be the help they need to play will always be redone but thank you stay with the paint the lesson water to generally have so what we're going to come back to you with is actually very similar to me because it's going to be here's you all know we have all these categories you know assess those and ground all these dollar amounts just about every school have all those and we're going to come back after summer work and we're going to tell you where we're going and then you'll say but why and we're going to say and this is that listening session with the public and everything here's how we all measure risk and this is how we did it even though they might be number ten on the steps of so number one and three on these and while you're out there it doesn't make sense not to do that while you're out there we're going to bring that to you we're going to talk about we put the equity lens on it we're going to talk about how we put the personal risk liability on it can't tell you how we got where we got and in subunits we're reducing pain presentation and then with that you'll say I think we should take us on all being I think we should whatever and then we're going to roll it out into a schedule life as normally so we're we're very close [Music] we will have a Russian family [Music] and I'm putting that framework together we talked about for the individual focus groups so I'm not sure that timing everything but the number one way to communicate with the most appearance possible and back school we can have a little strips just they can knock a poster and creating to put up at a school of here's the timing and sort of why and a minute script for the principal's to read such perfect timing with our seven year seven and a half years of the eighth year bond is the perfect timing we're doing right now as a summer work and then the metrics and the diligence and then setting up the packages Abby says be a perfect time for us to roll that out and similar kind of folks that we had to communicate with the public about the celebratory anniversary notice I wasn't worried about whether climate communication chomping at the bit trip we are so yeah what we should think carefully I think every year that we talk about what a key messages and that's cool hi two or three answer-there to wager but two or three things that we can't get out in all our languages remember the budget
01h 05m 00s
back in 2003 four five training 30 volunteers here's where it goes that's right it's only 3% back to the central office master kind of thing and that was vote wisely there's usually something on the ballot but we did say that Linux and : as you can get get a message like that really infection that's morrow morning eight nine ten of Academy and remember we're including those conversations and just does not have found they're in a vacuum okay they're part of our team we're at risk management we were facilities we have our bond people we have our department everyone's in there were working this bank and probably one more being after this we we cut a lot one let's go on forth last weekend having a pretty good framework that went on preview and a board meeting tell you about why we're thinking what we're thinking give you that update that some feedback won't be able they'll tell you why we're we're at this Creek and then we will launch into you know focus groups and then whatever so we're really close we understand the perils of everybody wanting everything right now and wanting a one through any thick on each one of the seven criteria and it's not how it rolls out it just doesn't do that and then we'll tell you how the package roll out what we're talking about so we're a couple weeks away from that roll out that metric and how we analyze it how we weighted it we give you the update on the contractors pretty soon I wait first board meeting we get into an update and get it to the board in a memorandum while we're moving on that and then the back to school and I is okay so this is housing there's seven and a half years of this is going to go and then plus your feedback so we call it mediate and in short term and long term is exactly how we've been addressing only me and we just denied those weren't precise things right there's some $20,000,000 that was last week he doubled into the for up to 22 million each and they have the bandwidth for the entire bottle class mate yep so you're right that goes over for pizza this be into the point is n fo I mean it's helpful to us we we want we want we want to move because that's how we're bread we're cooking for horses we run you want to move but we also want the understanding and protection of it's a revolution and it was a vote people move in change and we don't want to be out there on the interim plan for them but I know being was on their mind when's the next BAC there's both the 19th and the on our website okay we'll look into that I think I think though some people write it down for one and by the edges say I really like the way you want to take board meetings up to the schools we did that every district that was in we do that whether be eighty we've all a lot of different body experiments bomb school site they can see it when you wear be more confident yeah exactly so think it's good cool desired bond website when you go on website says the 26 attention click to the BAC is that something that should be on the calendar little chicken already vent record will find out I think with that some people where he should be well my voting that I went to the account district calendar and remember on it so and thank you for those guys informally down for making the taxes since always uses not in here purview but foolish you're welcome just lastly if not part of this but we're in the middle stages of having an art put together for a new performance auditor and you may know are the performance auditor of a four year contract we find out with their report a few weeks ago retching at a member of the BAC didn't on the evaluation that interview is actually an auditor for the Queen cellphone are be apt very well qualified and we won't make it by in a pocket or dem approved performance order they should be by the first four D in September and they'll be right there to
01h 10m 00s
have a couple background or a month and a half and they'll be all over all right into that October GST quarterly with an understanding of what's going on and you change that go for a little bit changes dramatically that's poor or autonomous auditor to the pond in the process of changing that dramatically he'll be great tiny because we don't just want them to at that point of either wrap-up of the 2012 except Grant High School it will be getting them on board would be going out and you know listening to community on the cinetic baby she doesn't does keep mando and how I think I'd like to audit it so we want your nice thing the day that's right since the work first space work ended I think there's been a lot of dating we don't know what the final so this should be naming because we can we do promotional a lot of reporting a brand into the others is when you are done with your schematic design if there's value engineering and a significant nature and we're going to do mate I'm going on the library and or whatever we'd like to meet again we didn't do that with the other ones we have that meeting and we got that back on track and wherever our she's been we have that we haven't even had evaluation on things where I think there was and then that was our commitment we don't carry people the construction anybody's collecting carpet for us or minute so that's what I was there something like that thank you for your service when we open well you know that's a good point because we we bring you a bunch of us a bunch of us got together after that night and we did go out everything you ever did they weren't there look on our that place you know but I remember you now that was one meeting a trip yeah yeah there was also sort of a well we're still getting estimates for something we don't know if there's a so oh you guys tell me sort of that not something out after the day with if we promised the full school and no programs being cut and if it's two million over the budget or hundred going over the budget that's our job to make that straight so we're not writing program right so what would we go back for I mean I go on tell so I got appointed many beads like to communication with this you completed indiscreet the work the next type of contact is major values and we know we did that or we're going to okay if I see some yielding yeah okay all right I guess informally they're less and we're kind of split bullets around the budget hoping this is going to work that there might be elbow is still okay and we only work there so just knowing that knowing something might happen with that with that in the air and Michelle's gone so nobody know you even know the student contact if they had a question okay all right bear isn't that kind of no that's fair I mean there isn't anything new to say and then the Charter just talked about where we were dropping off you know when where is it is done and we'll see you at the ribbon-cutting and all that we have she did inform all of them for the ground break we did but I guess that's very freewheeling circle around yeah I just did one sort of revelation we're going to sort of involved I got a new budget something like that I don't I know we're delivering program okay we need help down our department I don't need more that still will upset about different tracks

Sources

PPS Board of Education, Archive 2017-2018, https://www.pps.net/Page/12568 (accessed: 2022-03-24T00:57:51.006202Z)
PPS Communications, "Board of Education" (YouTube playlist), https://www.youtube.com/playlist?list=PL8CC942A46270A16E (accessed: 2023-10-10T04:10:04.879786Z)

2017-07-11 PPS School Board Regular Meeting, Work Session

Documents / Media

Notices/Agendas

Materials

Minutes

Transcripts

Event 1: Board of Education Regular Meeting - July 11, 2017

Event 2: Board of Education - Work Session - July 11, 2017

Sources