2017-06-26 PPS School Board Work Session

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District Portland Public Schools
Date 2017-06-26
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Meeting Type work
Directors Present missing


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Event 1: Board of Education - Work Session - June 26, 2017

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I wanted to start with some instructions and first off interviews with Hank Aaron suit has been working on are we laughs through hy8 and for your best friend investor others we can go out who we are Scott Bailey and come port number reward in Jim Harris general counsel Roger Teeter regarding PKA all as the man on the board sucking our thermal castle they're inducing board office production or internship up Eisel Watson conservative is the director of communications Sharif and transceiver have email conversation makes it easier person and oceans public with publication comfortable on a and I'm Louis [Music] right roger-dodger sometimes our instruction all right so I can absolutely trust thank you so successful agenda and walk permits we start off with a quick review of the work to date and reverse bevel meetings we need the Deaf in great detail position what we're looking for that process not quite over to the concert yet we do share division recruitment position description why they would the community and and staff in unless for needing community about the community about the process that are in asking them for suggestions for Canada and [Music] we're excited with of the search now that we're getting ready to actually and hopefully in and before terms of good pink problem process we have more than 40 to 40 or 50 recommendations from board members community members staff each way a also had some candidates that were interested and from that there was a matching process that occurred within a tentative background qualifications how close they met them everybody poured note we really refined a position description to being Chris Berg and prioritize the educational leadership the Job Description addition to system but from that and paint this much of the outreach to Canada's subsequent reading those people can't it to fit the submission description to an extent they so simple to like that that tuned to me that they would pay were called by candidates they want to be opportunity to contact Urania right I think between the two of us go to lots of candidates quite and yet in person and so based on having into the next phase of the process and I'm seems like a point I created series
00h 05m 00s
thanks Ben I think a very odd degree last few weeks very much I visited their specialty management College of the Washington Navy right now it's been fifteen years my life live in Portland and two years for me and Estonia so what I always care deeply about my search is I care particularly complete officers and and it's very encouraging to see assert that we moved into the summer that there are there are very talented people who are in treatment opportunities anymore public schools which is what we all hope that aspire and Jake set this mean in this district so but that's really I think a real positive and in addition to that our hands going into it to the board and has course because in the interest of expediting process we've been we've been nibbler and and I think all the proper age they were unorthodox going off and on search and fili was talking about that emerges of paint that paper a little bit typically a certain interpretation or social perspective users very happy at the first part of search with forgetting of candidates we get names we hear about people we call people we spend a lot of time vetting candidates before going to the board the board and being at all surges I've ever been involved in before this particular one meets candidates for the first time it engages with candidates the first time at the first energy that's the standard operating system and the board the task force has complex those two so you'll forgive me if I use the wrong term I think why is we good let's let them can we put that a little bit and we actually engage with prospects not a thoroughly candidate so think of prospect to somebody who's maybe going to be a candidate and then candidates once they decide that they want to actually apply so if you think about that you are vetted by two two board members when current board member one incoming board number two actually have conversations with with people who are just exploring and has a Google search simpleton inspire me I can never I can never speak in the language their boards a man about what it's actually like to be on the board and have that relationship and so candidate has that opportunity even before they decided yeah it was actually a great asset to come some Explorer do I want this for you and when I circle back to them regardless of what their decision was whether they want to go or not they all have high levels of appreciation for the opportunities to engage and to the time that you spend doing them and some of them say I think I'll use a couple hours and you make to do that so I mean that's great and I think especially made this process particularly rich and has helped the cat a lot of candidates that we're wondering if they wanted to be candidates or they maybe were just exploring that they cannot so so good but such good news so so through the month of June these conversations have been happening conversations between myself and Henry's monkey mia you men you're going via travel tourism a mechanic who stays all the winters will also help to reach out to candidates to talk about Portland and when with folk said okay I'm willing to let me to talk and put them in touch with any media that has been in the hope of a lot of a lot of the work overview is just three weeks and I'm pleased to say that we have we have not a not as a significant number of folks who are interested intentionally coming employers or about more specifically for that tomorrow and some of those folks out they update again tomorrow sublet both make dope unit explore engage where around that so we're not yeah we're allowing we're allowing folks to sort of still be okay amazing in the medium now we want to thoroughly requiring everybody different we we did not require everybody to important' Asia in order to be considered we wanted to do this in three weeks and opals are really busy if you want to remove people let's say and interested the silence that now is about an application of extreme athletes I think for today's work well we'll talk more about that our patience tomorrow we'll be using executive session and I think it's worth saying that the candidates that we have interested a really diverse group of campus we proud that we have been able to be anomaly we have eight of this kind and maybe five of that and then letting of another group so it's very diverse by most metrics uh birthday and we have a you know a mix of people who have been
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superintendent to have a belt they'll meet the education want to have the strong education leadership background on but it's a really interesting choices for the for the board and because I do think we've got strong candidate but they all have fighting if you imagine what if experiences whether you like besides the district where where they are and what what they've done in a careers but we're going to have a choice for sure right and if I could although you and I have not spoken mr. Harris before now is been very apparent that it is you who have been very example and I appreciate it very much that been very responsive and I got far as I'm concerned it was great - thank you thank you sir thank you and I'm actually excited yeah you you guys so so so I let's have some conversations with Emily tonight around the topic of what does the process look like whether the board perspective what does it look like from the candidate respective prospective confidentially confidentiality is certainly an issue that kind of interplay over the last several months of even advocating through a composition that all word of the conservative what normally to me assure or do we want to issue or not necessarily or and I don't need to rehash all its pros and cons it's a vision for a board to mate there's certainly our candidates there certainly are entities and a fair number of candidates who are asking questions about how confidential losers day and for all those reasons that you know what you agree or don't agree is all those reasons that people support so the board made it made a decision last bring us winner to to a model that assured a level of confidentiality through how is the process until into either one or potentially one or two projects would be named so that wasn't in the board maybe and what that process looks like more specifically work that the board would be involved in areas and in your stakeholder group of the involving areas that hyuna stakeholder groups with thoughts to include Mary members of the public that represented various deco degrees each one implement signed an affidavit of confidentiality and that that was the community involvement and at some point in the future is aboard they didn't report but one was announced we the board didn't necessarily say will only announce one reported when we have a finalist or a couple finally until eventually public so I can't have that right yes - what process was so I would so one candidate who asked me a lot of you is what's the process my anger has been that is the process or exercise is the process the until unless either differently from the board so I'd like to ask us aboard the board agreeable to continuing that process that there are interviews before their interview with a community stakeholder group potential to very same stakeholder groups and then add appointment i where a finalist or potentially more than one and there might be public at that point this is just a DM to that process but also talked about having other opportunities for boarding gates that's not just the form of hell interview because that is one way to people and this presented joke suppose in that very room and it's not so well but a lot better so we did mention no but there has a lot of community comment so please know about to that 7.2 certified more point of contact of different points of contact with different that Scotland the file so the board is but in a lot process but that going to picking you know inviting some of these and excited to meet your mother and you know another once and that's kind of what happened in
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the community leaders who participated supported only met in person once and that but I'm not comfortable with that vivid discussion within some good ideas before about ways in which the format of engagement that are different than just a panel interview so the process to fit that what I think I am the interview so the process might be that when when you're engaging interviews it not give me not and should not always be that formal everything sit around the table in is this over there we take turns acting question that might be part of the process so that the process ought to be richer than that yes right and and are we help us make decisions in this form well I mean not really because we don't want to make decisions that isn't sitting forth on these issues but I want to be you don't have an authority vested yet so okay you need just as legend opens why I'm taking temperature they can't even yell that we're with a temperature we take into our destiny so fun so I think the only point I think we're all agreed on that sort of different ways of putting people through the basis I thought there's pretty strong agreement on a community panel again confidential I think the one piece in terms of talk to them the confidentiality was whether we want to be still be somewhat ambiguous enough to do if we get down the three is it going to be public at that point or not or maybe which is those interests is a little difficult because yes we didn't say happy from this partly depends on what we know about those violence and and what might be a deal killer for those individuals that's also difficult because people are considering whether or not they want to continue with the process they've done what how public it might end up be so I think one of the things just general not to assist a candidate but if you're currently a superintendent of a decent fight injury give a lot more potentially to lose by engaging in a public process that potentially very long public process then somebody who's for example a number two in fact you're not talk to a fair number number twos and they just you know that to them that's like actually that career enhancing they got considered as a finalist you know in a process if they don't get we're a little bit different folks maybe she Anna this kind of rich a little bit differently and you know maybe it would say it's just going to be this way and the people here engage or not or we continue to get bill we have some flexibility I don't be wearing be better than you let me say they wanted completely clothes that are we still talking about it down to three stroke cyclist yes oh well hi this is where I think there's someone I went to there some sorting an England Canada I mean the reality is they look at who else is in the pool and make judgments about America did how much risk is involved for me was my shot at this job relative to do really going suppose anybody else I would say this is three then to me that's about it open processes yeah because when you look at other superintendents if they don't typically list to twelve people to apply correctly but they do live you know when you see come late they use a sort of a public forum and I want a tree so the special I think that's our range but one is bringing three items and eighty-three is fine if you decide to use my three I would I wouldn't call three of the contractor process that's all I say that's more okay project I guess to somewhere in the middle right and it is sort of a to describe if you're the candidate you're right sorry I get the final two is I'll take that risk and then final three and you know I got one us we can there is risk so and I know that you have to absolutely decide remember right now and if you're comfortable not are you will but what I have told process is that when I call
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them and if I call them an invitation I will give them what the board is saying so the board of thing we're not service can only be one final same license to them I want to give people that information at this point I don't want to deprive them to embrace one touching about the community stakeholders group and what play does that happen is that at the three or that requires a time I want to have that conversation i I think I don't actually a lot of time the material a three I think this so that's one way another way to do that after the first interview and then they provide feedback to the board so that when you're seeing a candidate for the second time in the middle they'd actually seen the community holder group and then who has informed you of so that's another way to do that that's an awful lot of time well and with money and resources I mean okay what I found is usually you interview and then the public so say we pick six is a couple like we must direct it for sure and we don't want weights the communities time for sure what would people out after work so any only students myself I would rather do it when we have a smaller group and get their feedback on the ones that we really think give you okay so I just saying you know we'll ahem at the red one so they definitely are usually around we talked about because I think we were talking about having to recontact members are maybe so so at web point do we do when was the first contact with like what's the second content looks like and in a third and where does the community stakeholders so I think for to see that I'm gonna recommend though that round one d and traditional interval so real round one or free one is what we do tomorrow which is having conversations about the candidates they don't know them on paper and deciding who we want to interview being very liberal about keeping that pool you know big that's a first level that's the person yeah that's true coming tomorrow night as a venom right so we'll put that fear and then round one I'm going to recommend that they come for an interview only with the board the board will meet however many candidates up actually later in agenda to talk about numbers and you are going to notice there are going to be people you need my one that you're going to be like not the right now so there is a whittling down and then the question becomes what would you like it around to do you want as a board one to meet with them again and maybe have a different kind of format so not necessarily the traditional panel enmity between describing a couple of you meeting and then another couple you mean that's more informal and more kind of looser you want advantages except I had wrote out the community but there are costs and a lot of times so you're calling away on this so I bet I'd rather get with three because there's going to be some usual like they're going to be done themselves the world's I don't want to there any people who might want to get out we're going to be doing some convincing people to stay in the process and I'm as well and I'd rather get used that informal dependent I'm we have more in story informal as our way to get down to visa three that I just want the community to meet the community need have them informed the last step before that's for contacts right three red one how well we're going to is for real for real world context one community contract and that's that's that's an option one thing with the board to think about an area communities different is nothing let's hear from other places can your explain the community process again and who are the you know how that I get a body they will be brought up is the stakeholders representing snow from each port and canary divers I believe it it but I actually I didn't see the first participant on the specification is Evelyn someone thinking that it was a diverse group of people wasn't based on zone it wasn't people weren't chosen individuals or children was that slate that would show them in terms of stakeholders representing different groups so one of the things that we've talked about for example next time around maybe splitting had community panel or stakeholder panel between employees and one and external and in
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the other because we get the effect that the the interests and questions and level of understands were so different and it really works to have them all together which not make sense to me but then we had we had you know a different community-based organization represented and t-80 and how business community and we had the county how does everything in the made the mayor had a business name what else so every over 30 percent somewhere website I can have a list that I don't think they were unavailable for easy day so I think that's another discussion that home corded with other partners higher ed partners thing with one that's another conversation that we need to have okay we are having a community panel that we want to revisit so who they were who like I said really what we do that really next day they believe this calendar right not only for community members so for board members depending on linear that get ground balls right okay seems to me that we two choices with the community group if we if we have a community stakeholders meet with the final [Music] it feels to me like that's pretty late making like you've already it's already had baked recorders making that one if we did it at the second round then a community would be in a position to help us identify the trend and that feels a little more so could we commit to some of prospect numbers so this first set of interviews we want to get down to go tomorrow with the eight or nine so what's there on the portal right now look when we focus on how many we want to invite for interviews right thank you start with you know tomorrow we'll look at all of them and we'll say Cheryl you know we want to identify six or seven which is not going to be a predetermined number but determined by those that are compelling from that group sure so I'll go first then just like that's just you know Brooke Laurie I hope that maybe have seven that comes around one this is all of course we don't know because we don't get sitting here so you might pull four out of that let's just write into a segment that's about right so that's better so there's so much one that lights out a couple other options so you could do you could have you connect these four candidates come to Portland and spend day one with creating group and day two votes a single trip they wanted with community group their community expending an hour with each of these four people I mean would that community group on bringing their emotes under feedback and their warming their pools to you that day candidates are still here such as one trick one night and they use the board the next day but the board has the best of the notes from the community group which will help you they brew and make sense of your questions and many people who didn't necessarily see the first time around how's that that's how we did it left oh that's exactly it yeah okay gentlemen turn that engine I mean after that Monday so fun yeah everyone get one all the way is happening so I have come any temptation to the three three three and we weren't allowed to right we just forgot another he said okay that can happen again - you're right like like let they you know for to come through and what there is one secrets are do you want to still invest in another round and cool people England distorted yeah I guess I would say I'll I don't think I
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don't know to leave the superstar based on two interactions and first of all there I really do not think that we want to lock ourselves into just one candidate before we've done the kind of extensive background research but they're writing about something else I want to throw up this although Amy yes like we heard there were ways that the commanding committee could have avoided some frustrations some improvements that we might have made to it the feedback that we actually got from the committee was one of the really bright spots in the whole search I thought is get a very very hot job we were totally we the feedback will you brought right in the sense that was very useful yes yeah yeah yeah very if you gather so is for right number for that round before we talked to seven get four go back and find three or four more to get five or six so that yeah I I know it's there's number assemblers process but the numbers to me help to find the process I think they're going to be good at I mean did we get four good solid I mean I think it's going to be really hard I think you know compelling this is more than a certain point you have to start the job using criteria I mean I think it's an 11-second tell me I mean it'll resist yeah and again and we all know that we've been within a hard fast for video five yeah I mean it's hard on to level four parties visually and at card collectively prints but if we go to a point where it is safe or or whatever number that is whether people have said no I'm not the right person or we've said and do we have we have that number defined to say that's too small yeah I don't think you can say that because now I think and sometimes you get into basically I think something is a bad situation for candidates it's like we got to have another person in the pool of just it has a persona and that's not official and oh but you talk about replenishment what is rubrics punishes there's other people we want to see that at some point potentially it could be there's two really strong candidates and you're not going to get everyone in we have their know whatever someone needs to graduate sort out different pieces of position and this is where it becomes the art not the the science I don't think you want to somebody end just as we want another warm body so that we can say we have X number now we really think it's not as we don't have one one candidate and there's somebody else in you want anything well you're certainly preserving your right have it declared a bit bitter bumpkin McArdle's yeah amen so what else community here so we've got o see much there was some hair me around a model of kind of mirrored what you did last night around to is community run to a community and IUP these are music a co-located board in that order right if you have the background check and the contract so you gotta judge me on my handwriting on evil paper freak around red corner thank you background check the register we've added under and contract so the idea would be that maybe at this point understood two to three of your narrative - two to three you are going to be background checks at that time you're going to put together prototype contracts for each individual so that so that we're in now three degree so many make this but no one designer see this is Round three whatever this final process is you're kind of ready to go whoever emerges around raises doesn't need to necessarily be a beautifully played fancy background check I just thought from attending college I
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actually I Julie we have you here's a more question okay we're just we're talking process in terms of rounds of interviews the first part of the process is what we'll do tomorrow which is having a conversation based on the background that we've seen through the portal and from that I collectively identify how many people went home we want to interview that's so that's you know the pre round then round one is interviews which of course will be determined by how compelling the candidates are how much you can agree that we're saying somewhere in the neighborhood of seven people coming for a first round of interviews that you know further winnowing having second round of interviews in person which maybe is at four candidates against depending on the individuals and the extent to which we agree or sleeping similarly and that spangled dress they would do that some kind of community panel similar to before then the next round would be you know background checks and contracts work done and then you know the last round remains to be seen whether you know is that just for Canada and what then is that Dalek okay Gary sucker yes yes great thank you and we did talk a little bit about the confidentiality of the process and you know it was kind of ticking today because the I think our determination and the board partly depends on the inclination of the individuals that rise to the top after okay okay we didn't really late we didn't really land that before we - we haven't moved on for that is there anything what are we want talk about in terms of how we arrive at the company I'll put out there that this number makes me this number as three finalists that are publicly asked does make me think that there will be people that will off and with the process so especially because with background checks and contract the other piece of that is reference checks so we will start doing those broad reference checks that's becoming public for them so I do think it's the board say all right we will we will do - I understand board doesn't want just one over here yeah that's important candidates know that so I think it's a board set along that you need that easier for somebody to not get squealy I agree I be comfortable with that that makes around to Louie's critical your create outside commute really here iam unfortunately right the basement so it's kind of get out sorry the chair right in the center book I don't know oh it's part hearing I don't think it's that I don't think it's cool cool cool no more here I pick up oh well okay anyway we're working on your behalf Polly oh thank you that's better better yeah what do people think of value make judgments that to or experience I should say probably that from the candidate point of view to finalists is different than three violence I think the only time we get trees recanted City Republic City for the public process is that they were all not yet in a fitting well they'd all be nonsense agree penance I hope that I'm where we have a clearance okay so so
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let's do we have to violence and and it goes public in the sense that we announce we have to finalize and these are journey right is there anything else that would be public that would be transpiring in round three so I just - I mean get United we have to better not even be great or you know anything other than a closed or you know another set of interviews of some kind and then the board makes a decision and then we know it and then we make a decision and very very strong about what some very short time the public but this happening here because again I don't want the reasoning on public after we believe okay so so round three would happen so what would happen in round three I think it's like okay would you be more the higher yeah this is a one versus human were really higher and more and get it down to a smaller number but that's the point website I don't think you should in any related community that we're not but I think maybe when I hear the question is okay so let's walk this there so you've got two finalists they're coming to me with the board and now for round three you guys settle on somebody so now it's kind of weird to send the two out to the public when you've already sort of strength I don't let you think that the boards and pee you bring people about it until they've heard from this work from the public computers about I think this is either I need this is either a board interview or it's a public meeting grade I don't I don't be both yes I mean the public name is never the end of the game the public meeting we inform the board conversations oh so it's either a board conversation or it's some kind of a public thing which then import the board conversation but I thought they decided to use as I is that public peace is that we want to be where do you want to not do that okay so so what are the options in terms of public peace I mean personally and we agreed no but remember that he is that is if I remember you make name public doing here some people one by the other anyway right so so I mean so you could simply announce the name you could do that but the board is considering right but I feed your old in doing that because you want some big reason what's on this money right so then it's not a figuring out what's the splits up know by which the community provides that and because I manage that otherwise your better than what you thought well it's so tricky because we have such a large suburban community group that it's and this is happening in the middle of very difficult to many of the Muslims are not just the loudest voices yeah and there's people that don't want to agree standard eight that don't want to go through that right right we already spoke to several made that perfectly clear okay so so here's my question if we were going to do because I'm now wondering if a public anything eventually to me at that so what are the options about the kind of public something that could happen at around three that would be that would be worth anybody wanted and worth the risk of losing potentially looking potentially limited so one thing I did before was to canvas that was their names were made public in the morning they had that time we have a community for stakeholder group meeting but then you have like a town hall but has I kind of MPI boards there had an opportunity that was a facilitated it wasn't Town Hall like we think like those congressional town halls but more like people have any comes with submit questions and you know candidate questions or a foundation or chanted there hoping she'll and questions that were submitted through a moderator and Saudi native of yet in Kyoto namely whole life by the end of the day you either know this job
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would not and so let fly with the sickle interest well we had some real value like for the campus my children they're not out there for a long time and then the issue of course I mean there's risk for the board not really quickly because in 2001 by Canada's team and then they went back to their own house and their mayors and their chambers of commerce and their community they were have under thousand dollar raises yeah and then these like we never saw again so there's a little bit of a certain kind of reassess your question is there's something that would make a difference to us as decision-makers that would come out of some kind of public process that's right and if there if there is great let's figure it out is do we want to see them in front of the pound group stakeholders peppered with questions and see how they do that useful for us to see that that help us in our decision-making is there some other kind of setting or process involving the public that would get us associated that would say hey we're bored pretty evenly split on these two folks well that's going to give us the one that will say this one on that and for my heart stop I would say yes to your first question yes if we help me seeing them in front of the group as diverse group of the communities we can get and have that group separate them with questions and see how they do one of the things that I've been thinking about a lot in resplendence disease might be eventually is we need someone leading the district who can be who could do well in that kind of situation who can be a real political leader to be the the face of the district and I don't know of any other way to really see it's going to work important in an Oregon than just throwing them into them now getting there may not be practical but that is really what I would like to see what I should say I think it's worth saying that that would be what we would like to do and I think we might reach anybody what I do whatever we're going to get you can do it it was the one thing I would say cutting me on through a lot of the public process is that I don't know I wouldn't lay below that being covered by the community I had to get in respectful and professional and I think both candidates need to get pain questions so however that pattern but it's not because this is where you really can get process a process that you know people utilize against a candidate I don't think that yeah here yeah I completely agree and actually it's just as you said it if we could come out of this tonight saying the CRI meal let's wait and see have a final candidate feel about that I would be very happy with that did that work out well is there anything on me sorry that you kind of makes me nervous no I actually gave me some relief actually so there was like a fire that I've been distant because I don't want I mean none of us do I don't want to lose a strong candidate instead I just don't see with that like I'm not doing that I'd love to come to Portland I'm not doing that I think there's more than one in the group that probably would say that so so if there's blue go work so while you were having that conversation I was thinking I made phone calls on Wednesday morning helping before they know things so if there's wiggle room so that that is giving a little relief yeah so my question for Paul is that I was that different from having a community anybody can show up yeah I mean it's different in terms of who shows up in that sense but she isn't going to get us all right I think yeah and uh and my first one there shot is that it's less of a controlled
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environment even if you've got just one person down in front reading off questions that people have written on free iPod card it's less of a rural environment there's more pressure on them and you know it and describe it I think that there is a real qualitative difference in how people respond in inflation public versus private and that that's we're seeing so one thing is this is different from last - like items it's like introduction of social media and exo-ls I mean itit was televised like on channel 28 Asian I knew it'd been to reward and he did a lot of things but it wasn't social media that somebody could be you know ripping a candidate as they're sitting in a public forum and I don't know which candidates are aware of but you do anything but advice you have a spring on that yeah if you make it public you can't control all those so we have to your cell phone before you come into the meeting okay here's the thing up anybody comes here or over anything ready to put up with that or that shouldn't be coming to you well no not to the people who are coming here but not that's supposed a and leaving eternally tarnished by their brush with core business but I mean if somebody I'm just going to speculate because I think if somebody is going to say you know thank you and the prospect of a public meeting it's not a product of a very public meeting is the it's the outing yourself as I'm about ready to bail out of my home district I don't know I already seen about candidates just being slandered yeah which how I've been like through so many of these and there's often gets to be a group we don't want them our way to get them out is you know making it is bad bad impossible for they fix the remaining camp the remaining can they want out so I wonder I wonder I haven't done this before but I think it's worth exploring you are exploring it or giving your dignity for more but what is the outcome that the public event provides and so I think Paul I think I thought I heard you saying I want to see this person in action in sort of a a real-life public situation which is which is a good answer different than another answer which might be I want to hear from the multitude of voices of the city of course if it's if it's more when you describe and done this work I'm thinking if the people could we create that in a quasi private way could we build in a groom but with 75 people who have each signed a confidentiality something could we could we construct that without letting them you know go fully public and potentially suffer some of the things that people do when they are out there in the public eye as another way to get at what I perceive to be pretty much what you're talking about there because when we even have to tell people even 24 hours ahead of time who those people would be we will announce it publicly at the beginning of a day as heaven I don't think that what makes that much of a difference anymore walk in the room that yes well and you know passing outside these of people's resume what I've heard you describe in Julia is essentially people going electronically going back to their home districts finding people there who would have an axe to grind and then while entertaining the process that we totally true at Qs by advocacy so I think the state chief Education Officer sure like there were some people who didn't want one of the candidates and so I mean Rudy crew got a free pass by a lot of a lot of people that because there was a medium wash and kind of a manipulation of the process so I think we should just community like I think your question is the right one like what do we hope to get out of it do we wanted to see how they operate or do we want to whoever come they felt like that you know some sort of form of that asked them to do something that's what we did before and any senators executive session has read all comments and Julie again and everybody I just want time in history I get Tompkins it's coming in
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and down it's a little hard to follow by in terms of I am really concerned about Bolivia issue also and I want to come up with a way where it's not where repairs are controlled because I agree with Amy that I update that that was a high year should then give them some negatives negatives acuity on their candidacy or just their professionalism how can you avoid well I think started early and over here waiting okay we're saying I know I didn't I think we should just think that loud here well mom was going back to the yes render your phone before you walked in the room a little more serious of an idea and saying but if we do a session like that session and Lord me so it's done so whenever anybody puts on tweets of whatever isn't part of our process so then what was the point I mean it definitely distress to experience isn't it the point is for a person yeah then to see how a crowd of non professional educators proud not in the lead on all of this branch of effort something says that there won't be a direct interchange yeah because it's going to be 70 reading questions what is it kind of go by mark yes I think that people have ways of letting but so I think that's disrespectful to things in the gambling I mean to make it into a like mm those cheers of India yeah or like we're checking a box in terms of public vetting that's why we did I tried that I try to go to like imagine how this could work or not work and I think that's what I'm trying to believe it right now okay so go back to the community stakeholders around to what is the what information and so we're talking about potentially doing a stakeholders group and then uh you know and then some sort of larger come on commotion site and then your suggestion was how about we kind of make it a control group we assign a bunch of people daddy with the well okay so so my question is would it make more sense to make that to do that as the community stakeholders meetings as opposed to picking however many you know a dozen 15 representatives of particular organizations or groups and you know whether what if the public came earlier but it was controlled does that make it best me my first tip is that you would lose more candidates because you have that broader pool at that time and they have more people that are willing to engage in that and then also that's very unlike of it that you could maintain his confidentiality when you're with the pool that's with a group of people in that much bigger and we did making confidentiality before with our community oh yes and I was very very pleasantly surprised at how well that board hi I'm really sure that I would attend or something and what I would place a more meaningful information for the board to consider from focus and stakeholder group like to use I agree plague us up we started out with 38 questions when we least at first met and we drilled down to 18 and each candidate that was at those that month and unless that's a more meaningful I think data and then you might get from a larger group how come you know this is was what were the three to ascribe there's this reception that you had free
01h 00m 00s
weekend they had like imbalances ahead hands became do you think it's like when people thought like I'm going to go into the community panel that they blackened themselves out or engage in the midnight raid where the original metal just wasn't I I wasn't emotive odd I don't know you have nothing to first pardon search what is that going to happen to community like people who talked I talked to the community said yes it seemed to be only one really campus and so like is that the fact that they were in vote means community resultant people getting out way would you enjoyed well all at once okay what is wrong I was wrong like a State Superintendent remove commercial before that it was because because a community because of fears of losing confidentiality on because of his relationships with his board and City mm search he just participated and he described it just like he said he did the calculus three people with my likelihood of getting this job I'm putting a lot of stay so weird we yes we got it work it's right under thought there was a moment in time when you said like I could live with that with the two or three and then maybe sell public vetting process depending on how those two or three those two weeks ago I feel exactly what that was for was mo yeah trying I hope it was and I was I think I was thinking too I mean there was there was I think that the suggestion was let's switch key open-minded we but the public process in the end that we have candidates that now are really strong say not going to do that then those will be similar goals so I mean if support is comfortable with that then then that gives me some comfort my prediction would be that you will have a candidate at that point you'll say put me come on so maybe there would be a 4040 it is okay with that we leave is somewhat open depending on what the cancel the candidates know that they will have some opportunity to weigh in on another criteria that you guys looking for times of the supertunias can you find that online yeah it's on the website because it seems like to me if they're afraid of the community I mean that's a minor you guys want someone that's a phrase reviewing themselves to the community because that's kind of concerning to me yeah I don't think that's what we're talking about I think we're just talking about their their calculus about their current job and their current role and you know we don't want anybody who's not going to be able to take the key and you know any kind of situation with members of our community so the position description can be gone on the PBS website the superintendent thinking of the mentor said you know we make sure that we have a blackboard at the official tomorrow so we're doing that always trying Center what we said we wanted I can often test that you guys have a community process in the beginning not towards the end well so where do you think you know we had a really broad community process at the beginning of the prior searches in terms of doing lots of interviews like this open forum lots of feedback I mean that that information is on the website so I think in terms of the number of people that we heard from people that participated in a survey and then how all of that does is build into what we're using is it in terms of what we're looking for so we are we're not redoing that car that big wide net that part is there a way that you can show the ways that you've given to the community or yes in the decision-making process and I'm just acting because as we remember sometimes it's implanted citizen they are betrayal and communities only consulted for show so if there's this conversation I had a neighbor boy is is there a way that you can say we consider this input infla from our community and X percent of our decisions well we can I mean we can definitely say that now in terms of the position description and what has gone
01h 05m 00s
into it as far as being fed by that feedback that we got we might be able to do a better job of relaying that back out of the community it looks like custom from the diagram that you have right there at then a drowned in the innovation which playing round 1 and round 2 there so there's got these a decision which candidates go to the next right is there a way to give the community points some weight in that decision-making part have to say finalized the board responsibilities IDSA is my alt empordà possibility but it's also record represents those riders there I'm convinced I need more nephew somehow you you made it a representative community at the table ahead of mine you're not and so I hard question we have acted like everything clothing approach a that this was an excellent I make this look like nearly what the community said that way about sometimes there's many more than maybe Al Franken even have this community their delight I didn't think that kind of the representative necessarily house abroad I think I just knew this process I think we've heard is the communities would really help to find without description which is getting us through dan insurance you and then there may hire boards that are community channels you extremely important before recently and it's hard to wait that but it just everybody's about before so that the community members that some of us are doctors I wonder if the gentlemen some of his concerns might also be addressed if the identity of those who served on the stakeholder group is made oh I had discussion was at there as the whether we can identify who those they're dominant and they government confidentiality agreement for precluded and identifying those who served so anyway I have no yes I guess that one forever no reception can we show that I mean my personal opinion we need to announce so much things correctly I don't I don't see that in southern block in any way with the people who participated was it was my very widely recommend that and I think the community all know that and and have to be able to identify must vote my representatives own one concern might be if that group is not going and I mean yeah of the people don't know that you're not going to get phone calls pretty toxic occupation on you and it cuts down the temptation we all find that confidential the economic at that like serving on a jury you're disgusting personal just magic yeah we need to get better so we can get that link for that are we do we have enough to go to getting the seven your except note I think it's every time distance yeah and Hank okay so seven thousand on doors I've never sounded to what the ultimate evil word yet at that point there's a negotiation I think were I don't know that we have a 30-cent to say a community primary meaning with one more piece of most important information all definitely there because he was in a way the stressful professional and not leave people out pain I can probably get there but and that also interested deal killer for the particular individual to do I've gotten to that threshold it kind of sounds like
01h 10m 00s
you're talking about a similar form the labor going voters have conducted the you guys were running their office of which I want to wish on anybody for it was like don't know so you're an administrator so don't don't put a two-minute level thank you are you getting enough clear directive in terms of how you're able to communicate with the managers about the problems that there's still some you know flexibility definitely but yes I'm here flexibility hearing that would be more discussion on this I think I'm also hearing that it there's a candidate that says I just want to make sure that had another opposed yes they would plate I think was non-negotiable and if you have a confidential community panel they can sing an apostle right right I can't opt out of that but nobody caught that before yeah okay so I think the breasts actually should go frequented by yes definitely avoiding on so consultant process yes liaison Matthew communication protocol and and this is Antonia just confirming items so typically I think you are experience that specifically there's one person that society and my liaison in Julia at this point that we can't email me or ask me questions long way I'm just wanting to feel like I'm in contact with the public the physical how to communicate mobile pieces for one person so we created this task force and you're going to set up meeting this week to talk everybody individually yeah report those are I think already set up right but in general will be forwarded I will be emailing you and I can usually get this that much borders and we read out in your view you might do - yeah ok so the next time it is compensation for superintended okay so at all the tax rate names it was working in terms of engine we have had discussion about a topic and I think what God and all who have done a lot of research on the topic because what came first and last recruitment is approximately was the indication of a pool was we didn't have a really a market based compensation range that's offered the candidate we don't work for anything about it as well okay so what has helped order to be more specific so it's going to be a broad range so we have looked at the top six districts in Oregon we look at the entire state of Washington but then really focus down on the top 20 district washing state we looked at things from starting base salary or for the insurance retirement annuity they've had express allowance in Oregon the question first pick up so the district's PBS requires always the superintendent to pay their if you're somewhere else you're not coming paying that 6% so adding the duration and also look at things like we had a candidate or a teen event that haven't had such a large income taxes but right off the bat you've got about a nitrous uncontacted so when you have what's what's the right range there also to the general consensus that we're not going to have an exotic contact we have three straight or contract most of the complications that me and they say get an accepted for the State Department facility retirement in addition state a look at the same health care package that any other people has employed this anyways books on the contrary maybe some negotiations at the margin but probably not a lot the arrange that we come up with a compromise but the range so when is between 240 and 335 and 248 slightly below what such not superintendent was making and 335 taking a consideration
01h 15m 00s
the market data that we have of what we need to be doing our position description if we're expecting that we're going to get candidate you had been of our attendance that the market range is best but headed a market branch at least to the other into the 200 and the 300 potentially as somebody and we select a candidate who is outstanding but hasn't actually been sitting superintendent so we pay some member sarahx we've been enough but urban district without any more that from Mitchell Oh and that so that the reckless recommendation is based on the data that regard that would make us competitive and be able to get Candice that we make our fault like the reason why for what wide range is the part of the range is other words our date to get potentially you know some of the units that we know that we have the very very close to the top of the range of EMS which but also we want to have a broad range because we don't want to overtake my vision there and everyone would love experience and something that never markings are the loss that they have that same level of experience that was like to ask the three words general comfort with that range with Africa today got fairly expensive national data which is terrible thing but Scott and hollered on look at is getting me yes just to make sure that if there's a comparable cases that we're not becoming my merrily working on Washington and we're not completely off-base so she multipliers okay does the contract identifying potentials that increases as part of the problem in the past present ending thing but human without pay increase for seven years and then when the board we could make up for that there was a big outcry about all the sudden she was making a large amount so I just got the draft contract this morning so I looked at that to get 38 points that the important question that today that I might on will be a point of negotiation it's very important in any job issue corporations I'm sure is true is that you have some kind of an annual review with your with your ear superintendents because perhaps you do hire this incentive with this particular focus Commission combined and then as he's in the ball and focuses changed and you may still have a superintendent charging it what that goal was and now you really want charge to go this direction and unless an annual review takes places that's different from death increases well I'll just bounce really note your concern and move on that yes the other component of the contract which ions that are exotic is possibly retention bonuses that you know the average duration of a our German School Superintendent is just a little over two years so you want to have some kind of that in for being here three four I would think that there she's kind of depending on that level of experience to do not make this figured out and there is one more thing I would like to mention I don't know that it necessarily has to go into the contract discussion but I want to look at it before we get to that and that is relative cost of housing even where they are and moving here I have for years and
01h 20m 00s
years and equal breakin my eardrums about vendetta's experience coming here from Atlanta and I don't want to replicate that so then look at the data get bedded think that we get you an angel that's a major main like we are moving from Oregon it's like they're already renting so they already experiencing it or they exactly so that all the things that are the range you have that it was 6% worse and something for this well is 228 said 335 is roughly we're beginning with the art a little bit about words for the canvas work and again the business range but looking at Washington's days you have mid to high to 8 and they also they fade but we don't know though is what every time the situation hits at each one of those can be different so they've been a Washington state visit for a long period of time they might have a lot of equity in that reward their first London one coasters first one with it was right or they could mr. Washington cursory you know where they are they could be in Washington State and she knows that the retirement annuity so this is why they were a little bit when you get down to two Gigandet a salary may be a little bit different or maybe their retirement more important because they tend to a couple different safety don't our nest anywhere that what income tax California right yeah I'm doing so the Ranger talking about total compensation nothing stop it but the idea is the base is going to be the most important development way in which means I mean a half there's and things like you have people with little children - yes baby in there I mean it just fighting for it allows two outside income generation fuzzies like this is a we're going to be paying a market competitive salary but you're not getting some ads on health plans a very straightforward intended parent contact residency they got a lift here yesterday lift the hit list over here by the board that this was a conversation that the board had the first part of service around residency always ask for clarification for the board decision whether it be much more than a foreign metal or less important a sentiment I would spell I totally shall advance with a group I think it is a facsimile reaction oh that's a very discerning I think that that is the that in the goal I don't want to get in the business of tempest everywhere they have to live knowing and what they have to pay for their house I I will be very happy if someone chose to live outside of our districts but I think that's getting a little too prescriptive we must going to use when you come into the long live enough music I I don't think well I just care much for houses heartbroken sent to hell so it's right that then when you're I mean I think it's awfully hard to ask the voters to approve a bond or local options are all there I mean we have a lot financially so but yeah be cheaper will be cheaper for all of us with our group that having a TV there is but is that the slot that you have - oh I'm sorry but is it yes I do sometimes the I mean it was fine for me I be a little oddly prescriptive opinion yeah so they they feel yeah let's go on air
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and so there I was hope they would want also in my experience if we don't have the starting alkalinity ice were such a failure I think the community would really remember my home occasionally you might have prevailed by anything we both live and it never even occurred to me that somebody would live maybe I can't imagine it anyway so but when the question get asked them was this handsome here himself in Italy so I saw the contracts with I was sent from the other organ time we're going to pretend the larger districts say you have a residency yeah I think it makes any manages here we just want a great mover and another sock on put oh yeah to be an eye neighborhood okay so let's see is PS PS okay the next one is much and meaning outcome so we all be my two objectives one what animals and then the other things that we want to make sure come ready to do is agree upon sort of parameters or further addition Jamie's come up with seven takes all people and five say now I decided to do something different consider like to notice there we have a process by which we replenish it and then we have either identify candidates or characteristics that came without having to come back to the board is able to remember we can write orders note either civil or that they're not progress yeah let's learn again so we have to read provide so if if we pick seven however many ways and then one or two get oh I am give me really hard generation here here I go down with this guy also Jimmy oh my god okay stay safe out there like I'm crazy okay as response of it I see what you need to replenish so we can go to your city very okay I'm go to the one unless we when we have in the first exercise that you know why I ever read which i think is also importantly right so train okay calendar so we need a little comic relief sure we could do interview persuade me to me I want to eat you haha I don't know why did interview question that what they were saying any questions whether I asked for you to put I had not done anything but yet so deadline yeah no that's true what was it one time the deadline potentially we need between tomorrow night and the morning of the 30th okay yeah so all right I might us have my challenge in the morning of the 30th and so we have a candidate on this area we have to know I'm loving the point right we brought up some look so yeah if he will have 20 nice way you want okay a better birthday night you put originally tomorrow tomorrow is Wednesday so that's red light because if you're going to give me input I need to have some time to actually take that input and insert it and priority questions so lucky what what are we hoping the first average so we have the camp as a candidate that's going that the local candidate who is going to do it doing up up in your reveal morning this it would be unavailable of the window that we have satisfied for our main tools candidates that we've agreed to do an interview on that Wednesday morning or Thursday morning if certain Elizabeth Thursday morning if that candidate emerges them somebody that we want to interview at all there's a border student yeah it's on that before our retreat actually type of priorities on yeah so so just overtly so is episode tomorrow and then the board giving me license to create those interview questions or with the word like to create a subset of people community and develop those revised
01h 30m 00s
interview questions meet dis based on the modifications from the input you get relative to what we've got away right so if I get input from a board member out I could either take it verbatim or filtered through my HR hat or you need with some force other board members that want to sort of discover in the air process at the end of your question provenance so I just want to know what you what you want me to do with that painting my feel about the question question nice I think they were very someone yeah we're fortunate well I have done through my solvent I only have really and the other thing too is that we were pretty disciplined in that process but we were asking follow-on questions someone spontaneously not to create event yes so I think everyone felt like it it worked but no one thought you was only contemplated blood my question was if I come up with another suggestion question and nobody reviews it set meaning just in well how was my own pace with the filter and I really I want to volunteer to be a question code it's your job to that question is crazy that but I'm just liable plan what my role is we were told yeah my role which I am great okay so midnight tomorrow please email me whatever it is you want adding on okay so consultant interviews of board members little drawing set out of it never been invited to a joke yes I think know what I'm going to do yep so with management working diligently we were just we were hard times behind the Ransom working diligently on an interview scheduled for the weekend of July 7th and 8th but pink was feeling like we might need a little more time based on and it certainly the ninth right and a nice Larry right there what cuz there might be nights might need one additional day but only for somebody say it was seven ish yeah how many was just not like you know not in the country's ever again and I have reached out to candidates to find initialized schedules and most of them at the exactly and there are a couple people with conflicts everything so if we could find like it to our block and ideally 'martha maybe these two are a lot sometimes soon thereafter well maybe it'd be good to see if Canada at three compiler yeah that we could do that of is approach that just plants like Whitney hit up tomorrow night but it would be good to have that tomorrow night if you know there's any image to Canada can't make it and we can record right yeah I can do that and they're basically the second part of the caliper though I think we should address which is round two since we now know what that look like and we have a patent and seeing no to those dates or am I mention we haven't we international okay okay so so what I can actually asking people right now to say whether it works or not but whether she give the date range year again okay I would look at I would look at either sometime between July 18 and July 27 so I'm a terrible thing but if that's what works and scheduling Frankie budget oh we've got a but we've got like 18 19 20 21st are not good days for me the 19 for sure I'm out the entire day and potentially the day before and after and just a bad week I yep I just again I really much more like I want school board in early so let's now I'll talk about what we need that that's at that point will be 2 4 ish so that could be one day it could be one day one a long day you can do the one day it's a long day that you could pretend it can be complicated to because
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we're going to have open go to the transcript and their 23rd yeah so we can do that I can't I can't do that but I even have one of my colleagues leave the 23rd so I have to do I can do the morning of the 23rd but it doesn't have to be gay community I think give the 20 seconds that you said you're right I mean we look at per weekend or less or whatever whatever works for really fiddly the four tell me what it is and then they try to make mortgage the week of the twenty four point five that the thing is you don't want to go then we're getting agreement that's a long time in between the the we go to twenty port by move on what about the seventeenth amount but again I just Julie commuted the 17th you know what we only talked in a couple hours I've got a big CV Singh 1890 to 20 is the 17th event I mean I'm working that week so did you catch on I think that whenever they sent me whatever I think you would be very important women that as it happened before you would be the person responsible for bringing community input good luck I think you're kind of sweet so maybe there's a negative evolution so I need to be on the mountain it functions well just sounds so good so high you fly out to compromise so what about the but yet when you get like this in their judgments and you're on 23rd times a day one day try it in the morning yeah but they do this like that you know you can't be there we can just do the tight there I want you to just like there are mountain oh I would be I kick your ass ever officially Julian is the 23rd work for you not working ok will be presented Saturday isn't working is that depression that walking yes that works for third division that way my things ok miss him that was the public squares with the time we hit the gym and suddenly we might need we outside the desert varnish my brother I don't think there'd be restrictions the ones you notice it where so we like a green and Marlon appreciating I think this accessibility lies we have two successes accessibility like wonder that my 22nd and the 23rd Community Challenge we're leaving Sunday at 6 o'clock yes although we may need to change that as a the practical point is that I need to be in dead or first thing Monday morning what would read violent rules in Denver and put that helping about 3:30 in the morning yeah okay and the other thing like that comes out that is I think a little bit connotation about business informal board I like the Wonder Dryad is that board members are not all-knowing at same time and if you are meeting with type thing so so in the boarding and coronated rules
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small numbers well I will have already owned warfarin defense I think per gallon to work out one in 807 I also discussed the energy employed yes how did you do that first the first set of interviews all the reporters were there they did they audit with the interim superintendent she was sitting but she would have been cheaper well so you'll hear at what look that's a good plan I think we do this in nine minutes to live so we've developed our July 11 schedule but the part of the fun your personality is the one guiding principle for everybody who does not have long gap between that's what all the speculation starts at Baxter is TT graphic variances and some point can we talk about could we talk about round two is being some non-traditional interview or something right let's get through are we gonna schedule the on these psychic one-third programs do as well try to go for round three schedule that let's see right after so how many from our wines you said that like ideal agers no one music table here's the time period when we do round three and you said it out we can try on something and you want that regex completed in between round two and three as well contractor right so there's that were contacting the time increased air force as it runs right is when the stakeholder group missions become like that like that red tail abroad to probably a home run for me plenty good okay okay the last items are just remember leeandal they were discussing both of every car every setup so the last item of the system informational items for the board and what concern is that or an issue they'd like to ask that the hya contract is as far as needed the typical here June 30th which this week so we have Stephanie sharing denim for basic reading written comments to extending the date to September 30th throughout a lot of the little room but I'll give those of little room and then the other items we have reimbursable expenses that clearly with you know candidates coming to additional money allocated and the overall cap will need to be increased and let me to increase the allocation for paper successes and then there's just right now like as we're teaching hya and PDF about how much of the set see those on the additionally the how to assess each we are using today is unpaid and that's a type of active resolvable but we'll figure that out and we need to add to that contracts map we'll do that in the Catamounts so is there any questions or anybody wants to see the contract one year and that it apparently does not need to be this part where Google resistance below the threshold amount we
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entered the standard way all other out of the handle Daleks like all their contracts that are less than Russia ratings and it's hard just understand me doing we'll just set it the cabinet where it seems to say given I just the only thing that sort of an unknown like I don't know what the reimbursable expenses would look like similar entity very great questions you know now that being has a better idea there's seven ish porush in 82 tomorrow night we can you have an idea but his cousins are going to be now a little bit tomorrow night we look at candidates clearly it's heavy on the northwest that will be cheaper but something will come up with a number and then add I don't meet again and then obviously if you don't spend the right money summer but that agreeable everybody there anything we did we did not cover other question for US Senate date of when we're doing these are basically means that there any issue about us identify giving our shimmy today to the candidates for the public which at part of like this you're all penance do you have any I really couldn't catch that it was cut out really too much this time about calendaring about one calendar yeah so I will double check for somebody on calendar tomorrow dog and make sure I thought it all kind of maybe romantic use no doubt to everybody just here's here's what we're doing yes for what we have Italy reduce now I just I hope you cannot plan on starting on Sunday morning on there yes you need to be done by yeah we're done yeah okay yes we are


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