2017-06-13 PPS School Board Regular Meeting

District	Portland Public Schools
Date	2017-06-13
Time	missing
Venue	missing
Meeting Type	regular
Directors Present	missing

Documents / Media

Transcripts

Event 1: Board of Education-Regular Board Meeting - June 13, 2017

00h 00m 00s
okay regular meeting the Board of Education for June 13 to 17 calls order welcome everybody director Anthony and Buell are absent this evening we're going to begin the night by recognizing self-enhancement Inc thirteen years of partnership with the sei Academy and I'd like to invite to Carina Wolfe up to help do that Thank You director curler and superintendent McCain we are really honored tonight to be able to celebrate and acknowledge sei Academy sei was opened in 2004 by self enhancement incorporated to serve historically underserved middle school students in a supportive small school environment in both 2013 and 2014 sei Academy was named a model school by the Oregon Department of Education sei Academy school leaders including current principal mr. Timothy Rogers and education coach miss Linda Harris have been instrumental in creating opportunities for success for hundreds and hundreds of students within Portland Public Schools Miss Harris also held previous roles within PPS as a principal director and assistant superintendent and I would like to say as one of our first charter schools Linda Harris has really mentored and guided all other charter schools that have come since and she just brings a wealth of information with her which we have been just privileged to be a part of PPS shares a long-standing partnership with self-enhancement Incorporated and look forward to our continued success moving forward Miss Lee referred the chief operating officer for self enhancement is here with sei school leaders to accept this recognition we would like to present Miss Ford mr. Rogers and Miss Harris with the tokens of the district's appreciation for their work on behalf of students and in recognition of our successful partnership so we have plaques we'd like to have to provide to them at this time yeah well let's give you a big okay how about a picture with the board would you guys like to do that yeah [Applause] I also would like to just call out SBI's role in our Jefferson success story which is really that our bottle for partnership alright next michael bacon assistant director of dual-language will provide a presentation on the seal of biliteracy good evening directors superintendent mccain i feel both honored and incredibly lucky to be sitting here to inform all of you of a major accomplishment for a special group of 159 recent graduates in partner portal public schools who were all awarded the oregon seal by literacy these young individuals persevered and dedicated themselves to attaining a high level of proficiency in two or more
00h 05m 00s
languages both orally and in written language an achievement that only 15 to 20 percent of americans achieve as compared to say europeans we're 56 percent the purposes of the oregon sealed by literacy are as follows to encourage students to study languages to certify attainment of by literacy to provide employers with a method of identifying people with language and by literacy skills to provide post-secondary institutions with a method to recognize and give academic credit to applicants seeking admission to prepare students to be college and career-ready to recognize and promote world language instruction in public schools and probably most importantly to strengthen intergroup relationships affirm the value of diversity and honor the multiple cultures and languages of our community before I introduce our representative students the most important speakers tonight to share why being bilingual is important to them and ask our attending recipients to be recognized this evening I would like to share a few highlights for this year's recipients 159 is the largest number of recipients over the first three years of this award past years has been nine to 120 students major increase 74 of these 159 students almost half of our awardees started school important public schools with little to no English proficiency awardees demonstrated proficiency across 17 different languages American min Eric Arabic Burmese Chinese Czech French German Japanese my my aroma Russian Somali Spanish Swahili Turkish Vietnamese and of course English 9 of our high schools have oddities we still have a large number of its students who will earn this award post graduation when their AP and IB language test results come out in July our Department will send those seals and certificates to these awardees directly two of our graduates at Wilson achieved high level proficiency in three languages Somali Spanish in English for one and French Spanish and English for another in order for these students to reach this major accomplishment there are many to be thanked for this their support I'm sure as there are a number of them here tonight parents number one so parents please stand up we can I'm sure other family members teachers are there any teachers in the crowd no counselors administrators and community members certainly play big roles for these bilingual students the office of schools and system performances along with credit options helped us pull data on students and point people at each of the high schools reviewed student lists and information as well as made sure these students will recognize at graduation Nami Vong project manager for our ICA and dual language departments along with Alicia sure administrative secretary spent endless hours compiling the list communicating with schools and students and reporting to OD so without further ado please allow me introduce to you our two student representative speakers this year recommended by their teachers I have asked each of them to prepare the remarks bilingually in regards to why being bilingual is important to them first up is Hannah Curtis graduate of Grant High School and the Japanese immersion program startin again go to drink almond and avocado watashi wa new home la casa kriya tamada it sensei gotta say hi to tina golly Kolya Sorokin ah Dickie master ago Tony Hong go low go karaoke games I know sha Chi mondaya nichijou say car today Okada Kyoto Alona HoCo Cara cosa two cannolis to the master sama domina danke Shekhar Chico Nucci ryo nishikido katoa scusa Tina Kenda Chicago Aikido Itachi Noah each event Jonah cake and Otto omaima's bilinga devil night doc eSATA to kuzava Terra Cotta CEO Han Tony meghamala teratomas tomato juice and ankeny Hong wanna GGO even looking Q Jacory Okoye comer flag program Tokido not jonah cake in this konoplyova domino ato de watashi o daikaku day
00h 10m 00s
nihongo de kado koto de aquila wanaka coconut cake oklahoma shoes ticket 800 mah temes so no a watashi ni yume wa koko dengue satellite a cicada no esto TT doll koto days todo esto la lengua latina ngati rangitihi no debt ego nihongo de caca de Malabo most Attila Genghis Khan a creamy vanilla shark is ugly meaty not passionate hobby ustedes being bilingual allowed me to communicate with my family friends teachers and communities across the world it allowed me to explore different perspectives and help me understand modern-day issues and in everyday life that there are some anyways to look at a conflict to understand the differences between countries cultures societies and customs is one of the most important things to learn in life compared to the other students who were in the Japanese magnet program I'm very thankful for the opportunity to learn Japanese in English my entire life to study language with your best friends and take an unforgettable research trip to Japan is something that could be owned something is something that could only be done in this program this program has influenced me to not only continue Japanese in college I would also like to take on another language my dream is to work at the United Nations to help people I believe that the route of the connection between people's language and I would like to use my language skills to learn about different country societies and travel to hunt in unfamiliar places thank you next up is julio fernandez graduate of Roosevelt High School in the Spanish program there para el gouna gente a Pinero Troma's not area que no parece recompensa okay no voy a la Penna Sol aprende sotto lenguaje yeah no yeah no track osa que puedes us a dare pero para me yo entendido lo que significa tener Estacio sir bill dingo a significant kami puedo dstingle no competitive o UN la busca nabilla dades como la que tengo pero que la mesa vez puedo Servier mikuni dad latina de muchos Emilia's true un baton con hablar de entender el inglis officio en que a veces sia difficult receptor sere palabras entered espanol give inglis yo poozer UT negara mis padres naviga este mundo complicado yong que muchos de que aunque DCC se que estoy jugando mi mente ser más fuerte Yurok ido de cerdo trabajar el Doble yo no matter when soda lingua yeah Casey MonaVie arto muchas puertas en esta vida a poder manohar dos idiomas a llama Savas ha sido una ventaja que muchos no Antonia oportunidad de aprender ok Cienega Natoma s trista cuando esto sus a de-esser sad meant a noona Sociedad us a valoran inglis mess Kotra CD Ouma's Totino's / demos de las páginas que solamente se encuentran otros lenguaje yes a donde sada ignorance iya cuando uno de valor de lo que otros piensa sólo porque no a nice hole in magic ellos y por ESO que yo creo que la estudiar las lenguas de otros es una empezamos a a pressure differentials in Avenel ik a nas communica Mo's unix express ahmo's con como manos for some people learning another language is a task the seems a little reward or earlier doesn't matter for some you just learn the language and that's it nothing else nothing more but for me I have understood what it means to be bilingual and you have the seal be my lingual means that I can stand out in the competitive world where they're looking for abilities that I have ended at the same time I can go into my community into my Latino community with our many families who still struggle speaking and learning English it means that even though it might be difficult translating words between English and Spanish I can be useful to my parents and being able to navigate this complicated world and even though many people can say that's really really difficult I know that I'm helping my mind grow faster and stronger by making a work double I am not ashamed to be bilingual and I know that and I know that has opened many doors for me in this world because I am able to have am able to drive to language at the same time it has been an advantage for me that feels and not many have had or that reject having it's sad it's actually this happen especially in society where
00h 15m 00s
we tend to value English over any other language I feel this is where ignorance is born when we try when we value when we don't value what other people say or think just because they don't speak the same language is us and that's why I believe that when we study other language other languages where we can begin to appreciate the differences that we have in the way we communicate and express ourselves to humans thank you so I'm sure there are many other stories out there that are precedent obviously we have some very impressive graduate bilingual by literate graduates important public schools I would like to now ask the others that are attending tonight and a lot of our graduates Believe It or Not went somewhere not available tonight they're busy folks but I would like all of our graduates that are here that are recipients to please stand up right now so we can recognize you and we liked it all come forward before tonight and bring your diplomas with you please bring your diplomas with you and come up to take a picture with the board people are gonna ask that you have been down the president is obviously bit closer so anyone right here containment or after this huge into like right here so if your own salon picture we all learn to fight with understand all right can skew the vivarium three toodles link over that man [Applause] Michael so in addition to the incredible achievement of these students I want to know so PPS is one of the first districts in the u.s. to confer a certificate of my literacy isn't that right and now six yeah great oh great thank you all right mr. Sinise student testimony is he yeah Amy's public comment yes we have six all right first two speakers Jana glue hush and Caleb Tucker Raven okay how about star Stoffer and esther bay welcome you can you can begin and when the light turns red it's time to stop good evening my name is star Stoffer my son is a student at Wilson currently he's been in that School District area something happened to the mic no you're good we can hear you can they hear me yeah miss Susan can you put the light on - thank you my son is a as a student at Wilson twice since he's been a student with PBS and in the Markham areas Capitol Hill Area School
00h 20m 00s
District his civil rights have been violated with the aid of Portland Public School by the Portland Police school resource officer on one occasion he was questioned when he reported a bullying situation and where the officer tried to incriminate him targeting him because of his Latino background over the two white students that had doctors and lawyers as parents and then that same officer a year later when he went as a freshman in Wilson High School downloaded all the contents off of his cell phone because of another student in another school without a lawyer without a warrant without his rights being right to him and he was denied access to me by the school and the officer three weeks ago when students marched to demand that raised public these school resource officers be taken out of their schools because they don't feel safe the school board's response to that was to assault two students who had tried to enter an unlocked door all caught on video this was written see you Julie I can see your face this was reported immediately to the school board none of you came outside nobody tried to talk to the students nobody responded to my phone calls nobody responded to my emails and then to make matters worse in a city where Nazis are running around and killing people you revoke student bus passes for the next year for all students including those who are underserved and historically underserved by the way you can say black and brown students they're putting them in danger by not allowing them to have a way to safely transport around this city that was a very dangerous decision that she's made you put a lot of children in serious harm's way if you haven't been paying attention to the uprise in white hate and white crime in this city then you should not be sitting up there if you have not been paying attention to the officer-involved shootings of black children you should not be sitting up there if you can't understand why these students don't want armed police officers who they're being told by their parents if you see a cop put your hands in the air because if you're black he will kill you and then they see them in their schools every day where they're being targeted and we all know about the school to Prison Pipeline and I'm just wondering how long this school district is going to feed that pipeline you need to get the s arms out of the schools and you need to reinstate the children's bus passes if you care all about their safety children are being assaulted my son's civil rights violated twice canceled thank you very much and for the record that the bus passes are what parts are still active and will be next year they will be the rest of the year but there was an announcement made that they were going to be revoked due to budget cuts I know that all meetings I sit in all the comedy bang thank you thank you all right you're going to just go right past it like I didn't say anything about my son's civil rights being violated appreciate your testimony these are some shitty people sitting there with you okay ma'am down with you ma'am are you talking to me yes if you know we'd like to start going yeah sure so my name is Esther vague you know me probably I'm a Russian immersion parents and the president of the mr. group for the record and good evening directors I came to the last board meeting to have the last chance to talk to you about a few things you know that the parents have been coming to the board meetings and and the advocates of the Russian immersion program since March 7th with two really important requests for the program one was to maintain the two kindergarten classes and the other one is to find a long-term solution and unfortunately we have not received any official written response to our requests and except for one email that I got from the superintendent on May 26 2017 informing us that the inter-district lottery will begin later this this summer and the timeline for the district to release students to join the Russian immersion program there is greatly so they will continue and
00h 25m 00s
continue to monitor the enrollment program the district final decision on whether to add a second strand of kindergarten classes for the next year will be based on whether this process generates sufficient enrollment so that's what the email said and I have to confess that it wasn't a hundred percent clear to me what it was trying to say directly the transfer process started and it's going to end on Friday I believe if June 16th is the Friday and today I would like to make three proposals to the board number one the parents would like the board to create ways to provide transparency and adequate communication channels with parents and the Russian immersion program advocates number two is to ensure the to kindergarten classes for next fall by extending the open enrollment until the end of the summer number three is to identify the participants of a working committee responsible for the long term solution first I'd like to say that it's imperative that the district provides a trance provide transparency and adequate communications channels for the last three months parents have been testifying writing letters attending meetings to save the program this communication has been a one-way process okay there has been no response from anyone in writing and sometimes we were given verbal assurances that the solution would be announced but these assurances were never properly distributed through the channels within PPS departments so everybody was confused directors parents superintendent board members we don't know what the solution is we don't know what the decision is and so that would be one one thing that I would like the board to maybe work on to identify one way that's pretty much direct easy to understand for all parties second is that the open enrollment for the Russian immersion program has always been extended to the end of the summer and many families enroll their children in the program at the end of the summer this year's open enrollment ends on the 16th and the program at present does not have enough students some parents wait till the end of the summer others are confused because there have been so many conflicting messages from the board from the directors from the principal in terms of whether to enroll or not enroll so we asked you today for your immediate decision to extend open enrollment for the Russian immersion program through the end of summer 2017 third I think it's very important as a matter of fact imperative to identify participants of a working committee responsible for a long term solution as soon as possible we have already identified some parents teachers and staff who are willing to work on this committee I would like to invite one of you board members to join us I would like everybody to see the same picture yeah all the way through from the bottom to the top and the other way around we urgently wait for your response thank you very much for your attention I'm going to try to get this right but if I get it wrong I want you to help me with this now my understanding is pretty clear that we will open to kindergarten classes if there's sufficient enrollment and you know that is was that was the intent of what we were trying to do and I think we're waiting to see if we have that and part of the question with regard to out of district folks is that we need to get a release from the district that they're in now I think he's correct unfortunately the superintendent McKean the problem was that the the channel is broken so when I talked to you I hear one message and it didn't really trickle down to the director so and the principal principal Amy Whitney has no idea that she's supposed to kind of prepare for a second kindergarten agrarian class of Kelly so I don't know what's going on unfortunately there
00h 30m 00s
isn't one person here within the district who can tell me one straight answer we can talk about this offline and I'll be more than happy to visit with you and we can talk to doctors to say thank you very much thank you so much yes we did have that memo that came through teaching and learning well we have those responding I mean how many times I have a call how many people were meeting my gosh don't do before that important you guys miss Susan next our last two speakers Philip Johnson and Noel Jackson welcome you can go ahead and begin when it go ahead yeah thanks for your time tonight my name is Cole Johnson work homage toasted we get ya there I sorry my name is Phillip Johnson I grew up in Portland I attended all PBS schools all the way through I graduated high school in 2008 so before I get started I want to say that I thoroughly enjoyed my experience I know a lot of times you guys probably get a lot of pushback it made comments but personally I couldn't have asked for a better experience in school tonight though I would like to talk about future curriculum that I think would be beneficial to students after they're done with high school personally I think sophomore year at about a 0.92 GPA I was not the most studious of people but thanks to my teachers being on me and parents and the school administration it helped me get through a big part of that was PE at that class at the end of the day it was the last class I would take so a lot of times I wouldn't even get there until the last period I'd take that class because it was something I was looking forward to we learned a lot about meiosis and multiplication but I never really learned about my taxes or credit scores or how to make a resume how to iron how to cook so what I would like to see in the future is if there's a way to implement a life skills classes a requirement for students to take after I got out of high school I had no idea what I was doing living in my first apartment I did not how to do my laundry a lot of these things probably could be taught at home but for some households it's not always possible I feel that by teaching life skills in school as a requirement will be a better way to get students ready for the real world and make them productive members of society I there are push backs and difficulties and making this happen I know that budgets are tight so adding classes is hard so a possibility to get around that as if it was every week you had a independent contractor or volunteer come in they would teach that class for a period and it was just maybe one one class a week something like a cooking class taught by a chef or how to change your oil by a mechanic so in general I really would like to see the curriculum not you're just towards giving kids through school but getting them ready to thrive afterwards in terms of life situations thank you very much for your time tonight thank you OSHA my name is Noel Jackson I'm a proud Grand High School parent I'm back again for one last plea to save our world language program at Grant I don't mean did it beaten an egg but this is kind of important please know that I felt incredibly empowered after testifying in front of you last month over the same topic I'm saddened but honored to be back I wish I could say that my experience defending our grant PTA meeting immediately following last month's budget board meeting left me with not great feelings I felt unwelcome and that the decision had already been made my testimony didn't matter I was told the process was complicated but I'm back in hopes that you will listen there were 17 students who forecasted for French seven eight fourth year for this coming school year grant has seven feeder schools and tool two dual option feeders and I'm not sure if those feeder schools have been made aware of the proposed cuts I have no skin in the game after this next year our daughter will be a senior in two days I'm testifying because this matters to more than just my family it matters to our neighborhood and our community allowing principal Campbell to cut a language option at
00h 35m 00s
Grant makes us less competitive in PPS by not enforcing across-the-board standards of offerings you're enabling inequity to continue to fester again want to remind you that Lincoln for six languages Franklin and Wilson five Cleveland for grant with an enrollment of close to 1500 will have two languages which is the same as Roosevelt which has an enrollment around 900 in Riverdale which has 600 there was a change.org petition which I gave you guys a copy of we're shy of 1,500 supporters it's my understanding you've been tall all cc'd on the delivery as well what I've given you is a snapshot of comments which I've copied and pasted I haven't altered any of them I appreciate your time I know you know you kind of get the brunt of things which is why I give you the summary again ask you to please consider saving the French program that's very important and after hearing you know those amazing kids I mean I kind of felt like I should just check my my speech I mean they said great things like they supported what we're feeling and to be limited to Spanish and Japanese only at Grant is a shame especially in our current political scheme so thank you yeah thank you oh we course bonded master your last testimony but can you refresh my memory and for all of us you know how many students were enrolled in French this year or how many sections there were there's big sections of French super-serious I can hear a third and a fourth here about 100 and my students home the number goes up next year with the forecasting numbers yeah so and so it would be completely eliminated next year not phased out or they would have second and third year and then after that nothing so no first year no fourth year and but the Beverly Cleary schools like our feeder schools are still offering French oh they did okay alright so there you go that's it's disappointing thank you for coming right thank you alright next on the agenda is the task force for superintendent search the board has a task force composed of existing members who also be board members going forward to the next board as well as the three board elects that's Julia remembers to chair that task force and come up and give us an update okay that's fine welcome control the clicker great good evening superintendents and board members I'm Julia Broome Edwards and I've was asked to chair the task force for the superintendent process and I'm just going to start by starting with a charge that chair Cole curler gave us which is to recommend a process and tools for the board to recruit and hire a superintendent who will serve as an effective leader for the Portland School Board and as director curler Rd said the task force is a mix of current board members who are continuing on director Tom Stan and director as far as the ground and then the three incoming board members are also on it myself and so in addition to myself also the incoming board members Rita Moore and Scott Bailey also serve on the committee so we've got a charge and we're already we've spent in existence for less than a month we've already more often running we've had two public task force meetings we've had a work session with a full board three written updates to the community including a request for feedback from the community on both the position description but also requests for them to recommend candidates our next meeting is tomorrow afternoon and then we're also expecting a board work session potentially along with an executive session for to review potential candidates the last week in
00h 40m 00s
June so we've we've been often running and I think all the board members and the community members who have jumped in and gotten to work on the recruit since we have a relatively small window before the school year closes and before we're in default the whole summer so how did we start our work we started off with a review of the just completed 2016-2017 search and what we tried to do is focus on not went wrong for the sake what went wrong or who did what but really to look at areas in the search that as we move forward we could use the learnings to inform the next search and also to sort of make suggest revisions to the board both in the tools and also in the process by which the recruitment moves forward so just a brief overview we had a lengthy discussion about the external search consultants we reviewed the expenditures as people may know we have a currently have a search firm they their contract is through the end of the school year we've already paid them the both of the contract and they are willing and able to help us in this next phase so they've been helping us but there was a sort of deeper discussion about the lead consultant who was working with the district and the sort of the fit with our community and the boards so when I get to the next slides we'll talk a little bit about the things that we're doing going forward based on sort of our learnings from this last one we also sought to discuss the depth of the pool the finalist candidates there was both from the community and some members of the board and interest in going forward having a deeper pool for the finalists so that you have a sort of rebus robust pool of qualified candidates who are good fits for the district when you get to that final round there was a discussion about the timing the depth of the background checks a timing of the compensation discussions along with what sorts of terms might we recommend to the board in the next phase and also a discussion about the amount of time that the key the candidates who weren't well-known to either the community or to the board that that may have been it may have been better next time around to have a opportunity to interact with the candidate especially ones who you know aren't known quantities or whose track records aren't known or their style to have more time to have conversations with candidates especially if they're going to be in the finalist pool so moving ahead the task force and I want to thank everybody because they've everybody sort of jumped in and has taken a lead in a different part of the sort of the work so things that we're doing again based on our analysis and discussion about the search firm we've asked the firm to provide us with a new lead that we would interact with on a regular basis that new lead has been assigned he we are actively working with him and our have kind of a weekly cadence both of meetings and phone calls in terms of the position description there was a discussion about whether it was crisp enough and prioritized the things that PBS really needed and whether it presented the Portland opportunity in a way in which we could attract the type of candidate we wanted so we've revised the position description and it's currently posted on the PBS website in terms of the leadership profile that was the document that was based on community forums that the search firm put together there was a sense that that needed to be updated some significant things have happened since that was created and if it's going to be shared with candidates we want them to have up-to-date information about the opportunity so we've updated it with information of passing the largest bond and Oregon history thanks to our taxpayers that there's a new board and also the sense that the leadership profile last time didn't really share the unique and the good things are happening in Portland Public Schools and really the strength of our district so that's currently being revised we also asked for recommendations for candidates be considered knowing that we have a small window so all the board members have
00h 45m 00s
been asked to recommend candidates we've also reached out to staff parents the community and national contacts for people to recommend candidates and between the two categories I think we have over to two dozen candidates have been recommended so I've got the email address up there if people want to recommend candidates they should send a name and why they believe they're qualified and fit the position description enough of what we're looking for here at Portland we also have had a sort of several work sessions around compensation terms and it was felt that so Portland hasn't been in the market for a superintendent in more than ten years that we should take a fresh look at the data so we're looking at Washington and Oregon school districts primarily the ones with a higher levels of Romans are really more comparable to Portland and looking at their complete compensation packages not just that base pay washington's candidates for example there's a they're paying nine to ten percent less because they don't have an income tax and just the differences in the other benefits that school districts offer and States offer and we're also going to be looking at sort of ten to fifteen cities in the u.s. that have comparable cost of living and looking at their superintendent pay so that we know that we and we go out right off the block that we're not there sort of in the market range and not only in the market range but that we have a range so people are can it could come with different skills and experiences and track records and we're going to have one have arranged perhaps for the candidates so that's underway we hope to have that done before we get even any work to bring to the full board and before we get close to having a discussion about contract terms we also were in the middle of the process design drafting and we had a discussion of that at the last task force meeting that will be the topic probably the primary topic at tomorrow's meeting last we love things we did at the last session Kaspar session is we mapped out the process last time and talked about what went well and what could have been what would it would been even better if something else had been done differently and so taking that map and will be looking at where we want to change where maybe where we want have some flexibility in the process we also have sent out a request for the community members the community partners who were part of the last interview process we sent out a note to them with some sort of questions that about the process and are actively seeking their their feedback and what what they felt went well what they felt could have been different so we'll be feeding that into the process as well we've had some responses and I'm going to be calling through the rest of them this week so we really hope that the process designed will not only be informed by the last last time around but also by board members experience expertise with executive recruitment and then the community partners who participated and design a process that keeping our I really the entire time and with with all of these items on how do we really create a robust pool of qualified candidates who are excited about coming to Portland Public Schools and working with a really great community and great staff and that we in the purpose that the purpose of the process is not the itself but the purpose of the process is to hire a successful and effective leader for Portland Public Schools so next steps we're going to continue to develop the tools continue ongoing candidate recruitment concluding the compensation range will be at a certain point before we get to the process of finalists making a recommendation on changes in the background process you'd both the timing and maybe the depth and who does them and then we'll also be bringing for the full boards consideration a recommendation on the interviewing interviewing interviewing and hiring process and then because we're doing a lot of this work concurrently versus sequentially we also at a certain point in the next couple weeks will have candidates for our prospects also for the board to consider for the first set of interviews I just want to highlight a couple challenges that I think just should be acknowledged and put on the table you know the end of
00h 50m 00s
the school year we're not in the summer yet but we're into the school year so it you know they're there absolutely are candidates who will consider this opportunity but it is it's also than it's a non-traditional time and I don't think we need to do things you know by tradition and it's not the way that necessarily the only way to hire a superintendent but we should just acknowledge that and we do have one of the things of why the pace has been I think it's been thorough and comprehensive but it has moved along so not a lot of big long breaks between it and we're going to want to keep up that pace as we we go forward to some especially we don't want to be deep into the summer and trying to run a process and another challenge I would say is just from talking to potential candidates or prospects is given the the short window that if we don't move ahead we have a fair number of leaden leadership positions and the feedback that I've received from education leaders is if we're going to hire one which an education leader versus a non-traditional candidate that's basically what our position description I think points towards is an education leader that those that individual that we hire assuming there's an education leader will probably want to hire their senior team especially on the academic side or have a strong hand in the team that school that they'd be working most directly with and leading and that's it so it's great work so far and I say everybody's been a very active participant in the process and lots of feedback from the community in a very positive way and I think the community is excited for the prospect of a new leader for PBS yeah thank you any question for all all your work are there any questions thank you yeah thank you to the whole the whole team yeah okay next we will have the first reading the real estate policy I'd like to invite Sarah King to provide the report okay good evening staff is here to recommend a new policy a real estate transaction policy we're doing this because it's been the practice of staff to transact the purchase lease conveyance permit and dedication of real property or an interest in real property by applying the same delegation thresholds as those set out in our public contracting rules given this practice on the need for staff to execute such real estate thank you real estate contracts in a timely manner to adequate to adequately and efficiently meet construction and space requirements in the district staff is recommending a new policy for real estate transactions this policy also went to the business and operations committee where it was unanimous we approved and/or recommended to move forward I want to clarify a little bit what kind of real estate transactions we're talking about this is not the kind of real estate transaction where we're well this is a in tandem I guess we'll say with the surplus property policy that we've had in place for quite some time those are for larger parcels parcels we deem unnecessary for district use and we will put them through the surplus process surplus process and then sell it through this kind of threshold that we're clarifying in this process here but many of these the reason for this is so that many of the smaller kinds of real estate transactions that we engage in on a routine basis we want to be able to do this without taking them to you and those kinds of things are set such as utility easements when we are doing a redesign of Grant High School we have to relocate where the utilities are and we need to give the utility company and easement to be able to access that's not something the board probably wants to or feels it needs to see another example are transportation or safety related improvements that are undertaken by the Portland Bureau of transportation or the Oregon Department of Transportation transportation excuse me a good example is currently the safety in pedestrian improvements that ODOT is making on southeast Powell Boulevard in the vicinity of Cleveland High School so in order to put in better crosswalks in order to put in new traffic lights they need to get an easement from us to be able to put new equipment there that's something that we would like to be able to do or as we've done in the past we'd like to formalize the process by which staff just takes
00h 55m 00s
care of those and doesn't bring those to the board this policy gives us superintendent in his or her designee designee authority to sign these types of real estate transactions in which the total value of the transaction is at or below applicable delegation thresholds for district expenditure and revenue contracts I'll take any questions so this is this new policy that confers this Authority it's not a modification of anything that was existing and addressing a void yes it's addressing a void I want to be very clear other questions comments okay thank you sir the proposed policy will be posted on the board website and public comment periods 21 days last day to comment being July 5th contact information for public comment will be posted with the policy or it will hold a second reading July 11th thank you very much thank you yeah all right I like to invite Dan and Jeri and your team to give us a update on the health and safety good evening board good evening Jeri Vincent chief operating officer the district and overseeing the bond measures we've got David Hobbs who's a senior director of facilities asset management and Dan young who is our senior director of office of school modernization we were asked to come and give an update on what we have done in the just under a month since the bond has passed so this is an update this is not this is not complete this is what we've been working on so far we're looking for the board to to give some next direction on whether this goes into longer work study session a board work study session where we can have hours to talk about some detail that's the board would like to do and or listening session at that time with the community this is a lot of money there's a lot of work out here and especially in our environmental health and safety work I wanna make sure we're hearing from everyone so and at the same time we need to move some of these things forward so this is what we're putting forth somebody has to put something forth in order to have someone come back and did you think about this or what about that so we're putting it forth we're not asking for a vote nothing like that and we're going to have Dan roll into this and start to discuss jump in anytime or don't you know to save questions till the end thank you okay thank you I'll go through this fairly quickly so please feel free to stop me and ask questions whenever you would like we were obviously often running and planning and implementing the 2017 bond program and well I want to discuss today as some of the project sequencing work that was done a day specifically around the high schools overall though exam is a may to complete all the projects as quickly as possible as safely as possible efficiently and without any negative impacts or minimizing negative impacts to scope schedule budget and operations of the school both the staff and the students as we as we started to look at how we would execute this program one of the probably the biggest pitfall that we identified was if we took too big a bite of the Apple especially out of the gate therefore what we're going to do is is sequence the project at least the project starts so we don't take on too much at one time the benefit of doing that is we won't compete against yourself out in the market we already have lots of challenges with big competition currently even with one or two projects out on the street right now we don't get a lot of coverage either from general contractors or subcontractors so if we start putting multiple projects out there especially when those numbers are in the hundreds of millions of dollars that will be a big challenge for us to be able to attract enough contractors to do the work so that is something we're looking to avoid we also want to maximize our certified business opportunities that are out there making as many opportunities as possible for the certified business community we'd like to level our program resources as much as possible right now we process roughly 100 invoices and you know many dozens of changes every month if we amplify that by four or five times a huge burden not just on vascularization and facilities but all the operational groups in inside PBS and that would be a challenge for us we with a staggered start we look to reduce the impacts on our permit review something else that we have some challenges on as far as timeline so the more that we can eat that the some of the processes will go allow for our Rowling's lesson learned and provide a sequence of skooled openings that is a very resource intensive effort opening new schools so
01h 00m 00s
we can do them in a sequence that allow for smoother transitions thank you what this this chart here is a very simple schedule and cash flow that we use when we're looking at different options and we have dozens of these and it's it's simplistic and you'll see there's a key there we have different colors and times for planning design and construction we also use a P for roughly when a project will be in permitting and bidding phase and X for roughly when the school will open this just allows us to look a lot of options very quickly we certainly have more detailed cash flows and schedules along with our projects but this gives us a lot of options this particular one we want to show because this is effectively what would look like if we try to do everything at once if we starve everything at one time and what we're looking to avoid in a chart like this is where we see the stacking the vertical stacking of a lot of the same activities so when we're permitting a lot of stuff at the same time through bidding a lot of work at the same time and opening a lot of school at the same time that is where we see the bottlenecks potentially happen and on the bottom where we have our cash flow chart we want to see that as level as possible so we got the horizontal line there is the average of roughly 100 million dollars a year we want to be as close to that on an annual basis as possible so you see if we do everything at once we have a big spike which basically means trying to be on a bunch of staff as possible throughout the district and the langham off control short period thereafter is something that we look to avoid it looks like we got the wrong one that's okay the the one on the right here is where we start to show a stagger where we've taken one of the projects and pushed it out roughly one year and you start to see things flatten out and we start to see less of that vertical stacking of activities same here what we're showing on the schedule on the Left we have two projects starting effectively after that two projects starting afterwards again we start to see things flatten out when we look at the fourth one all the way on the right we have two projects starting right away staggered by one staggered by the other and this gives us the flattest resource level and also allows us to as much as possible not stack those critical activities so we're pretty confident and on our decision to go forward with sequencing the project starts then the question was well how do we do that so this is just a number of the considerations that we discussed and how we would how we would go about sequencing the projects and I won't go through these in detail and I won't read them all if you have any questions please let me know what we looked at all sorts of different factors including complexity of the designs partnership opportunities bidding permitting access accessibility conditions building conditions seismic conditions and things like that so all of those factored in and as we have these conversations that start started to see somewhat of a natural flow of how the projects might roll out and I talked about the three high schools that Kellogg and middle schools of course also one of the rebuild projects that we have so Kellogg is our least complicated project just the smallest by size is the smallest by budget it will be the quickest that we can get into construction and has the cleanest cleanest permitting and land use process has a high historically underserved community and has an immediate operational need with be back process Madison is our least complicated high school it has of the high schools the clearest path through design and permitting it has the smallest budget of the three as the cleanest land use process also has a highest Burghley underserved community and as we plan on using the Marshall campus for swinging those students the sooner we move the kids in there and then move them out Marshall will be available for other we program purposes Lincoln is a little bit more complex than Madison it's a very urban and certainly our most dense site has some additional Lane use considerations with the formal design review process there are some partnerships there that there's potential for but they'll ever have yet to be identified and how those partners would factor into that project either capitalize or operationalize it is an occupied site no not an occupied building it is an occupied site and as a has a large budget one of our larger budgets and then Benson is our most complex project it is an occupied site so similar to what we're doing with Roosevelt we will have to complete it in a series of phases and move the students around there'll be quite a bit of swing site that we will have to design and construct and move students and staff into it as we complete the project it also has some programming questions that have yet to be determined also has a
01h 05m 00s
desire for large partnerships that are to be determined as well and has additional language requirements as well the historic review through landmarks so with that we put forward the proposed plan which would be to start off the edge there start two of the projects right away and then stagger to others roughly a year apart we don't think anything's going to be that clean and certainly these timelines are very simplistic but by and large what the plan is start to and then sequence one and then the other so the plan is to start with the two smallest and simplest projects Kellogg really has no impediments to getting out of the gate getting in design and getting into construction and Madison as well we can get that one started right away those two will stack you'll see from there roughly for their permitting and their bidding but as the two smallest projects that's the least concern of any that we're going to be doing at the same time we then proposed to follow that by Lincoln and then follow that by Benson giving them more time to establish partnerships a little more time for design as well and hopefully smoother transition into design and into construction that is this permits are there any questions questions we're going to for regarding the four schools before we get in and health and safety like they said this is a plan we put forth there's a lot of reasons and issues there's good reasons to start all of these really so you know all we're saying as a department is all the reasons why stacking them and starting ball doesn't work our finance folks have even said that in the first two scenarios even part of the third we will spend some part of the time of the bond above that dollar 40 that we promised them to voters so it's one of the other things we're taking a look at - so a lot of things go into the mixing bowl to get to this point and we want to hear more from community from board so where we can do that this time or when we're done but the second part we can ask what you'd like to do come back with a work session or listening sessions or what have you so so I think we definitely need a lot more opportunities for discussion and to learn more about due diligence on these and also to really figure out the role of the bond accountability committee in evaluating both the embedded assumptions in here because we have assumptions about timelines for design and construction that are different than what we have had on the 2012 bond which part of that is the lessons learned process but it's a big jump to go just from two years to three years and it has ramifications in terms of construction escalation and you know all sorts of things so I think it would it would be a pity not to use the expertise that we have with the bond accountability committee if we didn't really engage them in looking at those assumptions and then also you know getting their feedback on the proposed sequencing plan I think we have I know for me there's a lot more that I feel like I need to know before I feel sufficiently convinced that this option is the most compelling option I think there's pieces of it that are I mean just upon first reading are irrefutable in terms of kellogg's the easiest to get out of the gate you know we want to get that you can get that bid immediately Benson is the most complex Benson has a challenge of one needing to build enrollment also before becoming occupied so I guess I'd like to figure out what our plan is for engaging the bond accountability committee and whether we can have also more board engagement on really walking through these assumptions hearing from Harry and there you know universe of construction management experience and life projects around the country both about timelines and sure I I so does the bond accountability did they have I know they were informally briefed and you had conversation with them that went into coming up with some of these options but is are they scheduled to review this and discuss this they've seen last week they've seen roughly all this the same information we had a meeting with the last Tuesday or Wednesday they'll be here next week and so I don't think they're planning on providing any comment specifically about this but certainly they could be asked and they compared to have some comments about it and as far as the additional detail absolutely I mean we're fairly early in
01h 10m 00s
the phase month process and similar to what we did in 2012 is we had a fairly high level plan as you proceeded forward and as we gain information you know we can bring that to usually and bring that to the subcommittee and talk about that every night ideally these timelines we would like to be and certainly we have some opportunities where we can do that or just not at the point right now is to saying that that is something we're comfortable with proceeding with we also are meeting with the July is our quarterly bond accountability committee so if in engaging them they feel uncomfortable just one week turnaround making a statement when they're here next week which is for different reasons report out from the April quarterly we can at the request the board we can engage them and come back not too far into just in the future so I am concerned we need to get some things going but but we weren't asking for a vote tonight but a good input you know the reminder of why these are scheduled for two-year of the design is we did the others and 14 to 18 months these are going to be bigger they're going to be more complicated they're going to take longer to design the other thing is that the first to Franklin and Roosevelt we bid them out at 1% design development and a big contingency goes into the contractor pot because the plans aren't being done you don't ever see that back again so if grant we did a 50% construction drawing so there's more detail so there's less in there for contingency and so we're taking a look at that too and we want to have the drawings further developed where they go out and like in the case of Lincoln we just know that there's a two-step process of the city and the Planning Commission over there you know and even our construction timelines are the longer because they're bigger sites you know Benson is historic in landmark and that building has more unreinforced masonry in it than all of our other schools combined it's a three hundred and eighty thousand square foot building and a three hundred and sixty eight thousand square foot lot you have figure that out and how we're going to do that so they're complicated and we haven't seen that kind of complex complexity in the first Bond so that's why they're elongated but anything we can do at any point in time to bring them in where maybe they end up a couple of being stacked in the end that's great we get the contractor off the clock you save escalation but you typically don't plan for the emergency and the stacking it's good news and we come back to you one day and say we did so well in the planning and design we did so well on the front end of construction and out of the ground I think we might want to talk about a mid-year opening we might get aggressive and even get it done a whole year in advance but you don't typically plan that those great news when it happens but we love it and thank you for the comments yeah we just like to say that as I think about the building's that we have all written that you've already worked on and the quality of them I have the opportunity to go see them watch them in their development and see the incredible quality of the work and then I think about what's to come and I look at the projects is just incredible and it's it's really fast fabulous for the kids that are going to have the opportunity over the next decades rural to to enjoy that work and so with that in mind I would like to thank those viewers that are still paying attention to the board being at this hour I would like to thank you for supporting the kid the students of Portland and Portland Public Schools this is an incredible thing that you've done for this district and for this community and we don't take it lightly at all and I have a great deal of confidence in the team based on the work they've already done so again to those that are out there thank you unlike David Hobbs you know a sorcerer foregoing I'm sorry which is what I'd like to see you guys do which i think is some of that thinking is embedded in in the presentation yes but look at really look at strategies for dealing with escalation and it as you well know escalation in this market is primarily a labor driven and the trades in particular the labor pool can move and it can move across the country and so having further lead times there might be some strategies to really address some of this escalation so we're not we're not just totally at the whim of the local market no no good comment we we feel that way yes yes yeah so there are some things that it might be interesting to divide it you explore and I would like you to come back to the board with with some specifics on that thank you we're moving growing our own educating and training them in our own high school absolutely alright so so David's going to speak to the health and safety part of this a lot of his team's and fam have helped with
01h 15m 00s
these numbers together we roll them into an overall plan or what is and we want to talk about it and we're looking for some of the same kind of comments we just got right now regarding health and safety so that's not like a long presentation there you go one up one up from that one up there you go keep going up up there you go I always have them controlling yeah oh it's not mad does it there we go okay all right thank you as Jerry was saying the reminder on this for both for you as well as for the public is is this is one bond program the reason that I'm here to speak on on the environmental health and safety side of things is again as Jerry mentioned my team has been the ones really gathering historic data we have the day-to-day knowledge on most of these issues in cooperation with our partners in risk and environmental health and safety so I've been tasked with kind of talking through this particular side of things so what we're looking for on the health and safety side is is roughly an eight year plan it could be sooner or certainly in some of these areas moving towards 20 to 25 million dollars a year with year one this year ramping up although we do have some significant work that we are accomplishing and I'll talk about that momentarily a reminder to folks that this is really off hours year-round work this isn't the typical 2012 bond where we did summer work and then our large modernisations where the buildings were closed this is evenings this is weekends this is summers this is going to have impacts in our schools in order for us to get this done on time and on budget we have plans to work with stakeholder advisory groups on project categories to include subject matter experts community members and other PPS stakeholders and where appropriate we're going to bundle projects together into larger scopes our initial approach is to lead with projects where we've got the most recent assessments that have been accomplished and have identified some of the highest risk areas these include our lead paint encapsulation water quality radon issues and fire alarms as we move further down we'll will continue to work on reviewing and updating prior assessments and getting into more details on additional categories where we have not done quite as much prioritization to date and that's in roofing and seismic strengthening sprinkler systems asbestos security systems and accessibility ad a I'll talk about each of those in just a moment as a reminder about what the portion of this bond is related to health and safety we have each of these categories in addition we've added in the eight million dollar osci m grant that we got from the state so we have a total package of one hundred and fifty eight million dollars associated with health and safety so we want to talk just briefly on each of these categories we think it's important to remember where we've been and where we're going so as a reminder we were just one year past when this all started for us related to lead in the water where 12,000 fixtures in in terms of sampling we've gone through and hired our expert consultants worldwide on water ch2m to help us with our planning and our mitigation strategy around lead in the water we've hired an engineering firm to work on design templates for our fixture replacements and this week we have bids coming in for fixture replacement the beginning a fixture replacement you should see that at a future board meeting very shortly to approve that contract we are hopeful that we will have eight packages going out so that we're working simultaneously in all sectors of the district as we've been talking about this market is very hot labor availability is challenging we'll see what this week holds in and we'll adjust our strategy on how to deal with fix or replacements based on what we get in the way of number of bids on LED based paint again we have done initial assessments district-wide on the condition of paint throughout the district PBS environmental has done that they based it on a HUD sample to help us with condition of paint overall in our schools both interior and exterior we've then gone through an internal prioritization process where we're focusing on interior paint we're giving heavier weighted areas to populations that have k2 students in them that's our highest risk student population as it
01h 20m 00s
comes to lead paint so we're waiting those areas higher with exterior paint we're looking at conditions in the soil where their paint chips visible in the soil as providing higher weighting that will give us an overall matrix and priority going through wet paint as we move forward as a reminder last summer in response to our lead paint we did work in already 40-plus schools last summer this summer we are working on for schools for complete exterior repaint and we've started an in-house crew to start dealing with our interior paint at a variety of sites in the district they started this past week as it relates to asbestos we have this one is repeated I apologize for that with asbestos we have been doing a variety of asbestos related work in the district associated with maintenance related activities primarily so if we have flooring that is coming up asbestos tile we're replacing that we're replacing asbestos in areas where maintenance activities are occurring we have a historical database that is required to be maintained by our environmental health and safety group that's what helps us to prioritize our work as we're moving forward we have a new senior manager and environmental health and safety starting in about three three weeks now has a lot of background in asbestos and will be really great addition to the team in our help with strategizing on asbestos projects we're going to be focusing on those areas going forward that have a highest probability and are most accessible so this really is areas of the floor where students are walking in areas the wall that they can touch and then common area spaces hallways auditoriums cafeterias where there's piping that has asbestos covered insulation and in those areas that there are friability those are the areas we're going to be focused on first we have work happening this summer replacing flooring in three schools that are asbestos tile we have a variety of activities and maintenance ongoing on an annual basis and again I've already talked about our prioritization as it relates to radon initial short-term monitoring across the district has been completed in varna health and safety and risk have been taking on that activity we've done temporary mitigation systems at Skyline Peninsula Oakley meek and lent risk has engaged in long-term continuous monitoring that is confirming the radon levels in areas where they were initially showing higher levels and we've identified those sites that have problems this summer we are installing permanent mitigations just systems that where the temporary systems have shown themselves to be effective at meek and Lent and we're planning work around mitigation systems at the other identified sites coming into this fall we've got a really wait until the fall heating season comes back around and the testing for radon levels is is more applicable during the heating season as it relates to fire alarms and sprinkler systems upgrades the fire alarm systems have been ongoing for a number of years we're under a city of Portland agreement with the fire marshal to upgrade our fire alarm systems across the district by 2021 with the passage of the bond that will get us there on time and allow us to do all of the work that needs to happen under that agreement this summer we are doing a variety of continuing upgrades that are shown here planning for each phase of the fire-alarm project will be based on the agreement it's a pretty prescribed scope of work at a set number of schools we worked our way through that efficiently and sometimes combining phases to complete the work but it's it's a pretty prescriptive model for for going after that work fire sprinkler systems is an important part of this work as well that prioritization is going to be ongoing we have a list of schools we show sprinkler coverage by school we're going to have to go back through a prioritization process focusing on things such as building materials so wood structures are likely going to be the highest priority for us to go after providing sprinkler coverage they're the highest risk for fire secondary building systems such as roofs or interior structural systems will be further criteria that we look at in terms of prioritizing which schools we go after for for adding sprinklers we will be complete with all of this work again by by 2021 roof and seismic strengthening projects again
01h 25m 00s
we've out ongoing roof repairs and replacements including a stir that was done last year and all the work completed under the 2012 bond in planning our last roof surveys were completed in 2009 this provides us with a baseline of conditions for our roofs but our roofs many of our roofs I believe we have 26 that are over the expected lifespan over 25 years old and are in theory in need of replacement so we really need to look at our age of our roofs but all of us also our existing conditions facilities is on top of roof repairs on a daily basis in terms of where our issues are and we're putting that information into our knowledge base in terms of prioritization of work some of our previous seismic surveys that have been done have also identified some of the lateral seismic needs associated with our roofs and we're taking that into consideration as well this summer we're doing a couple of roof projects the Lee cafeteria and auditorium is being replaced and then we're working on planning and replacement for the tubman roof in anticipation of our middle school opening in fall of 2018 and then planning for the king roof is is already ongoing there's also some discussions about resurrecting some of the the work that has started in design under IP twelve that we have partially designed and we can pick up under this particular scope of work accessibility in a DA projects we've had ongoing small-scale work occurring in facilities the twenty twelve bond had a da and accessibility happening at twenty one school sites fam and osm are working on an ad a transition plan that's what we committed to the board in the B sag process to deliver a new transition plan in December of this year that will really provide our roadmap for a da work going forward for the district that the plan we need to keep updated on a regular basis it's going to bring the standards up to the 2010 ad a standard that is out there and will really provide us with a good pathway moving forward security system projects the 2012 project has worked on installation of cameras at Franklin Roosevelt and Fabien in all of our new modernized facilities we've completed phases one through five of the card access installation at over 90 sites as it relates to the bond about 84 sites in terms of planning we've got a working group internally that will be led by security services obviously with security we want them in the lead to be supported by information technology facilities asset management and osm as we all have components of the work that happens and we'll be looking at cameras card access fencing and gates and other security systems this has not been our our area there's a lot of discussion around what areas of security we should be focusing on we're really going to be looking to get some input from our expert subject matter experts in this in this area in terms of implementation this summer we're doing some camera installs of Jefferson High School some further work around this and so finally for our next steps we're working on finalizing the prioritization of the health and safety project categories we're working diligently on that this summer we're beginning a 2017 2018 planning and packaging of work that will happen this summer and into the fall we're going to look to procure services to complete a facility condition assessment for all district facilities this will happen in the summer and fall of this year that will really be a roadmap for for the district and for facilities as a whole as well as the bond for again all future work that we're going to do this will be a really detailed level analysis of our building systems across the board that is not being funded by the bond but that is integral to planning for bond work as we move forward and will really help us in the prioritization of that work and then really the critical piece is revisiting the plan for all of these categories on an annual basis and that's really where my department will play a big role in helping to inform the bond team about updated conditions of our building systems this year we had roof x that failed that was not that high on our priority list it needs to move up we'll go through that on an annual cycle well in advance so we can get the planning get the design and get the projects moving forward on a timely timely basis as we move forward thank you all right yeah thank you David board question comment I have a quick question about the water work so knowing that somewhat depended on how the bids come in what is
01h 30m 00s
your guess as to how many schools will get that work completed this summer that is a really hard question to answer today if you ask me in three days I can probably give you a better sense when we have bids come in we'll know the size and quantity of firms whether we have the smaller mechanical contractors or smaller general contractors or whether we have some of the larger firms bidding that potentially have the larger labor pool that's really going to be the driver on how much to work we can accomplish this summer is going to be purely driven by the number of plumbers that I can pull out of the marketplace to work with our general contractors or mechanical contractors so we're hopeful but again we'll see in a couple days we've had good interest so far in the project there's been 20-plus firms that have looked at our plans and and registered on our planet bid through procurement which is very encouraging we'll we'll see come Wednesday Thursday what that looks like for us and it's just a great question because you know this happened to us last summer - when we were bidding for summer IP 16 we had packages I guess zero bids we had one package I got one bid and that one was 300% over the budget so you know that that's our first you know their first metric right there is to get these in do we get all eight but they're high and what we were expecting the page and we get five now and they're competitive there this is one of the trades that's the hardest to secure enough plumbing to get around plumbers to get around we're concerned - we don't know that answer let us know please don't do that all right anyone else okay appreciate it all right you bet thank you all right next is the adoption of the - 1718 budget pardon okay sure thing you want to do that sure um yeah just um just tell me why for those of you at home wondering what's going on apparently director Anthony would like to call in so we're going to see if we can raise him on the line okay so the board acting as a Budget Committee held three public hearings on proposed to 1718 budget along with a work session on May 23rd on May 23rd the Budget Committee approved the - 1718 budget and we proved it unanimously Bob do you have any comments you'd like to make and you folks have been through this very thoroughly but just briefly for the folks that are watching this is a six hundred and seventeen point three million dollar general fund budget and this is this budget space made us forced us to make some tough decisions 18 million dollar shortfall we built the budget based on state revenues of 1.8 billion and we also built it around our district priorities of equity closing the achievement gap student learning and achievement student Health and Safety we didn't do across-the-board budget cuts we tried to be very strategic relative to that and again we asked for your approval I would add that Ryan is here to answer any questions okay why don't we why don't we get the resolution on the table and then we can so board will now consider resolution five four six seven impose taxes and adoption of the fiscal fiscal year 2017 18 budget for school district number one J Malone the County Oregon Drive emotion so mud okay director constan moves and director Knowles seconds the motion to adopt resolution pose it as far as a brown okay four six five four six seven misusing in comment board discussion on this resolution yeah yeah you can say something Paul thank you all very much and I hope that this comes through all rights I apologize for the circumstances
01h 35m 00s
as I said when the or gains preliminary approval to the budget and as tfcc noted earlier this evening in its process structure and form this budget represents a significant improvement there's budgets every budget is the product is many many people in the district but I think the entire district those things and certainly my personal things in particular to use the wad more handsome Brian Dutcher and Huggy guru from the finance and budget departments to the directors of dams of athletics and of IT for their extensive work producing this year's zero based departmental budgets and to our principals and teachers for speeding up the assessment and staffing process these have been critically important changes and they have not come easily changing a budget process in a major bureaucracy is often prepared to turning our battleship but I think what staff has done this past year has been much more like Superman flying against the rotation of the thirds to make time on backwards it's been an extraordinary intellectual and systemic high-wire act and staff has done extremely well however although we have worked very hard as a district end of the board to mitigate the damage the shortfall and revenue lee what we're seeing from the state will be for far short of the need this budget will still impact our children and set back our rational educational equity achievement and goals our literacy adoption their graduation rates it is a massive hit to a system that has already spent three decades not just cutting to the bone but actively amputating limbs I want to note several specific risks the last year for public schools has become a nationally recognized leader in the implementation of common informed practices in the classroom senior director Lisa McCall has been leading this effort with great success in the Madison cluster schools but the budget will likely under moving her work and lead some of our most vulnerable students once again without the support they need to succeed and reverse the cycles of poverty violence and failure comment form practices dress cuts to the Oregon Health Authority to the Department of Human Services and a Multnomah County are going to fall most heavily on our most vulnerable students we're developing a child welfare system that is simply unable to guarantee our children's welfare many of our families depend not just on state and local agencies but on community partners like Argo the Latino Network upon oh and a further list much too long to name now in order to shore up their fundamental needs we cannot expect children to thrive in the base of an application of state responsibility we and our community partners are stretched far too thin already we need the legislature to adequately fund children's and family services likewise Career and Technical Education is a vital part of many of our students success in high school its importance and role in increasing our graduation rates is very well documented over the last three years Jeanne your commission but massive investment of time and effort in our programs ironically even the restrictions the Eau de is what we put on measure 98 tons we may very well end up needing to cut where we have struggled to build offering fewer Career and Technical opportunities rather than hold we need an adequate state school fund not more grant funded programs similarly our children need adequate physical education and what they receive now and what they will receive under this budget is completely inadequate we need the Oregon Legislature to fund for adequate physical education and finally success in high school often depends on students having a clear vision of the next steps to advance in life and what needs to be done today to build on and achieve tomorrow and yet our high school students are facing 11% increases in state university tuition we are rapidly pricing higher education out of our children's future and that puts even holding our ground in I our high schools at great risk we need the Oregon Legislature to adequately fund higher ed in assessed for 30 years this state of Oregon has
01h 40m 00s
been living off the foresight the generosity and the largesse of our parents and grandparents it's time to admit that we burn through our inheritance but the cussed one does run dry if Oregon is in ever prosperous future in this appalling national political climate if Oregon is to have to be informed empowered caring and capable systems it needs to ensure a humane and democratic future it cost adequately in the desk in all of its children we cannot do that because the revenue of the state is assigned to k-12 education your Oregon legislators budget simply a reckless gamble with the future of our children on state thank you thank you all any other comments that you have it something from Steve fuel that will read I'll read it now and Steve is in the hospital recuperating from surgery and we wish him our best there was anybody who could make his voice heard from a hospital bed it would be steep so this is from him and I'm going to read it I'd like to compliment use of a watt and his fine staff for the work they have done on this year's budget we've increased transparency and made some excellent changes including some work on zero based budgeting I receive any information I need to make budget decisions really truly appreciated people who helped me during the budget process however I made a major mistake when we increase the salaries of principals to 75 percent of the metro area which is similar to our teachers that was the right decision something we needed to do we also increase the salaries of our unrepresented so they were more fairly compensated that was also the correct decision that resolution also included 15% compression for senior administrators when voting for the full resolution I did not carefully assess what the result of that compression would be the result of that compression could create double-digit raises for many of our top administrators under further reflections at this time I don't believe we can afford compression beyond 5% we have just passed a largest school bond in history of Oregon we have three new school members board members a new superintendent on horizon in the midst of teacher negotiations have cut nearly 20 million dollars in the budget including laying off teachers I think we are on the verge of turning PBS around I would be very surprised if we could find any of our constituents who believe we should be cutting teachers and giving double-digit raises to our top administrators in the present educational economic climate Oregon today I urge my fellow colleagues to amend this budget to change the compression rate to five percent I understand the reasons and stabilizing this part of our compensation but change of this magnitude at this time is not in the best interest of the districts for our children all right that was from Steve all right do you want to say something okay do you want to say something no do you want me to answer your question yeah my question was I thought we just got those positions for attrition well I just gather the latest number today as of today we have 2.5 FTE layoffs in the teacher category 2.5 you yes and you know we're still searching and we may be able to avoid layoffs completely yeah okay people want to say something speaking in the mic please all right any other comments um I will you know echo Paul's comments regarding the legislature and the funding we need on this budget was based upon an eight point four billion dollar budget I believe from the state eight point eight point one excuse me eight point one okay and they're given us eight point two and ebay 8.4 to have a no cuts budget essentially yeah they have not yet passed a budget that they have proposes the eight point two does not take in consideration measure 98 and that's estimated about 250 million roughly so that's not funded depends on how they perceive that technically is seven point nine five okay so with that any other any other let's take a vote
01h 45m 00s
miss Susan there is no I know okay great the board will now vote on resolution five four six seven all in favor please indicate by saying yes yes yes yes all opposed indicate by saying no any abstentions um good : I'm sorry my phone oh just moment yes Paul okay I'll do that thank you all right so the board will now vote on resolution five four six seven excuse me we did that five four six seven is proved by a vote of six to zero all right the board good work everybody yeah really a very healthy process thank you thank you guys the board has a revised business agenda before them that contains resolution five four six nine that resolution has been posted online and hard copies are on the back shelf or will now consider many of the business agenda having already voted on resolution five four six seven are there two items board members want to fold so yes I'd like to pull five four six nine resolution five four six nine okay and with five four six nine cold and it Susan are there any other changes to this okay do I have a motion and second to adopt the business agenda five or six nineteen cold salute moved by director Knowles seconded by director Rosen miss Susan any public comment okay all those in favor of the business agenda as we just determined please both by saying yes yes and he knows the business agenda stopped it by vote of five to zero now why did I pull this no well if you it is pulled and I oh you need to put it on ask for an adoption if you want to talk about it okay okay so I'm not quite sure what you want me to ask for um - you need to leave resolution I know that we consider resolution five four six no okay it's been moved as they're seconded second second invite director cause damn now this guy's discuss with you so those who are listening who don't know what five four six nine is the district currently has 192 day work schedule the proposal is to cut that to one hundred and ninety days based on ago she ations with the p80 and I'm opposed to cutting our schedule I think are 192 days schedule is much too short or the shortest in the country and disappointed in PA T totally disciplined in p 84 this move that would ask us to cut to 190 days and so I am going to be a no vote on this and I I can't believe my colleagues would vote to cut our school year frankly so I have some comment on this so the way that our contract is currently worded is that it's called for one hundred ninety day school year with two provisional days which is where we are now in so since we have not concluded our negotiations we are contractually required to plan for next year based on the one hundred and ninety days as written in our current contract that said this is an issue that the district hat I think feels very strongly about in terms of maintaining that 192 J school year at a very minimum this is something that our entire board has discussed relative to bargaining is this certainly something that I feel very strongly about I couldn't agree more Pam that 192 is is to shoot little three or four instructional hours for our students but I will be voting YES on this calendar
01h 50m 00s
because I think it's what we need to do to be in compliance with our existing contract okay Yussef do you want anything yeah I mean what Amy just said just really explained it the Union Flag and labor fair practice challenging the budget because we have adopted a calendar based on 192 days so to be in compliant we put the last two days are contingent on agreement reach an agreement with the Union to get to the hundred ninety to permanently till we get there I think we'll be in will be in this place where we don't really want to be I mean we want a hundred ninety two days it's can a difficult place to be in thank you I'd like to comment on this as well for those that are listening what it really translates into in terms of student contact days is 192 days means a hundred and sixty-eight sixty-nine 178 instruction I'm sorry excuse me 178 instructional days whereas a hundred and ninety day year means a hundred and seventy-six so the teachers are proposing to have a hundred and seventy two instructional days well that's that's right right and I and I guess the point I'm making here is that most everybody else in the United States has 180 days of student contact days and frankly across the border in Canada I believe it's 190 and most arrests Western West rest of Western civilization that's 200 so from Apple you know from an edge a tional standpoint I really struggle with the fact that we're talking about cutting students contact days but I understand what we have to do here okay so it essentially is a contractual issue and will be dealt with during our negotiations and hopefully hopefully everybody will come to an agreement it gets us back to pointing to continue this trajectory of you know two or three school days and so how does that translate to our graduation rates we're trying to improve so I'll be voting yes as well because I want to abide by the contract but I'm sorely disappointed in looking at just shorter school years okay I'd rather be in a position of strength okay Mike do you have any just to understand better what you're saying Pam if we were to next I'm going to vote cast but if we were all to vote no and stick to 192 then what happens with the contract um I mean that will be cleared legally based on gum liver care practice that the Union have filed them there are hearings coming up soon to address them the current language is really clear it's it's a hundred and ninety days plus two discretionary days for the district and if we to lay off staff then those two days have got to be gone first so when you go she ate in a new language in the new negotiation to get to 192 without that language but we're not there yet we have not reached an agreement and we need to solidify our calendar for our family route before we would likely solidify our contract and I would rather have p80 file an unfair labor practice and go ahead and talk about how they want to cut the school year even more than we already have well I think they did file I did well they did file a fit yeah but now they filed it so we're gonna back up no I don't think we should I think we should stick with our days all right and that nor any other discussion family party okay all those in favor of resolution five four six nine please indicate by saying yes yeah all opposed no no resolution five four six nine is approved by a four to one next meeting will be June 20th and this meeting is adjourned

Sources

PPS Board of Education, Archive 2016-2017, https://www.pps.net/Page/10970 (accessed: 2022-03-24T00:57:51.375732Z)
PPS Communications, "Board of Education" (YouTube playlist), https://www.youtube.com/playlist?list=PL8CC942A46270A16E (accessed: 2023-10-10T04:10:04.879786Z)

2017-06-13 PPS School Board Regular Meeting

Documents / Media

Notices/Agendas

Materials

Minutes

Transcripts

Event 1: Board of Education-Regular Board Meeting - June 13, 2017

Sources