2016-08-16 PPS School Board Regular Meeting

District	Portland Public Schools
Date	2016-08-16
Time	missing
Venue	missing
Meeting Type	regular
Directors Present	missing

Documents / Media

Transcripts

Event 1: Board of Education - Regular Meeting - August 16, 2016

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all right formal meeting of Board of Education August 16th is called to order like to extend a welcome to everybody present and to our viewers any item that we voted on this evening has been posted required by state law this meeting is being televised live and will be replayed throughout two weeks um before we begin I'd like to announce that we'll be moving the interim superintend recommendation up on the agenda right after uh we hear various public comments so uh start with student testimony Miss who's in there any students signed up three okay our first two Michael I off and Gabby cozy welcome thank you thank you right may we start you may start awesome all right and uh green light red lights all right when you stop and and present your name in public perfect thank you all right good evening my name is Michael yafi while I understand and respect the rationale of the board in deciding to move the bond to May 2017 I would like to provide a student perspective empowering students is a Mark of Port Public Schools I can say from firsthand experience that the district has always put students in their needs first and we can't lose that sense of optimism and dedication now I can tell you that my peers and I at Madison Benson and Lincoln don't care about politics my peers and I don't care about polls or numbers the only thing that my peers and I care about is whether or not the place where we spend nearly eight hours a day in many cases the only place where we feel safe where we get our meals where we feel welcome and loved is a place that suits our needs and wants and enables us to reach our full potential in a number of ways as they currently exists our buildings are only hurting already marginalized students none of our three schools are fully Ada accessible a number of you are champions of special education and know very well that some issues cannot wait because of their extreme importance every day that a child has difficulty accessing a classroom or has to learn in a facility where they don't feel comfortable a facility that hurts them directly or indirectly is misery postponing the bond to May will only postpone the misery of thousands of students at Madison Benson and Lincoln who have to suffer because of our inadequate buildings keeping the bond in November to me seems like the only significant way to Foster trust between the district and the community at large this is something everyone can get behind this is also a chance to make things right passing up such a chance would be very unfortunate it would also also be upsetting if we here in Portland wouldn't even have an opportunity to come together in the wake of all that has happened to support all our students and ensure an equitable safe and modern learning space for every single individual while I respect whatever decision the board chooses to make as a student a member of Lincoln's Master planning committee and on behalf of my peers and friends from Madison Benson and Lincoln here tonight I kindly request the board to reconsider their decision in light of new testimony it would be very strongly appreciated and I assure you that students for decades to come will be extremely grateful for your decision thank you thank you good evening my name is Gabrielle cozy and I'm going to be a sophomore at Lincoln High School as a PBS student of the last few years I've seen a lot of things unfortunately some of those things I've witnessed haven't been that great I've been subject to comments due to my race and I'm constantly watching as other minority groups including upcoming Lincoln students struggle to navigate PPS and systems that don't benefit students as a Lincoln student I am a minority however Madison and Benson have some of the highest rates of minority students in PBS being not only a woman but also being biracial has caused me to look ahead and take charge of the situations that can be fixed and some things are not easy to navigate in the world due to intersectionality however one of the things that has always re remained constant in my life is school school is a safe place a place to meet lifelong friends to grow and to learn however our schools are no longer safe they become places of injury and poison I cannot drink the water I cannot walk down the steps without fearing that they will break or question what would happen to me or my younger brother if a impending earthquake happened these issues are Urgent they aren't something to be pushed off until May no bond has ever been passed in May and if these issues aren't addressed now they will be swept under the rug yet again until 2020 we need this now we need to instill trust into the student body my peers and tell
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them that we care about them enough to address the issues now to vote in November thank you our next speaker is Marin Christensen welcome hello uh board members members of the press and the general public my name is Marin Christensen and I am one of the two ASB Pres resid at Lincoln High School I stand here today not as a student of Lincoln but as a member of the Portland Community as well as PPS there's absolute urgency in my message today which is quite unfortunate we can't sit by and watch as the well-being of our students and staff is placed at risk every time they enter Benson Lincoln or Madison our students deserve more they need natural light and clean water to drink from teachers need to Beed that the place in which they choose to work is a safe one one free from broken steps or falling ceiling tiles looming around the corner I know that we all agree something must be done where things get a little fuzzy is when it comes to the timeline in which action must be taken November is key we have higher voter turnout 83% versus 38% younger voters who are 78% likely to vote on yes for this Bond in the vote 10 to 20 times more in the general election than they do in the primaries there are we basically spend less money overall in November than in may we have free TV spots and advertising available for November which we don't have in May and we're appealing to public interest people want to help they want to do what's right however when tax season rolls around and the voters have already voted on other measures their desire to help will will crumble away like the walls in our buildings no bond measure has ever passed in May ever as in it has never worked out we can't afford for this to be pushed off until 2020 only to delay the rebuilding of Wilson and Jefferson we need equality among our schools and equity for all students and the best place to start is by showing students that you care about them enough to vote now to let the public support their sons and daughters in November [Applause] thank that's it okay uh now we will go to public comment got anybody sign up that okay Tom greetings and um thank you all for volunteering your time to be here uh I appreciate that uh my name is Tom Beckett and for the last 13 years I've been a theater teacher in Portland Public Schools at Da Vinci in Cleveland I actually been a theater teacher for about 25 years and a theatrical artist for 35 years also worthy of note I've been a portlander for 32 years and I've had three sons go through port Public Schools tonight I want to talk to you about profit profit which is a singularly strange and Fantastical word for anyone in the world of theater to actually talk about well right now you have operating within Portland Public Schools at least 30 separate businesses at least 10 individual theater companies that have conservatively speaking an estimated income of $250,000 with expenditures that usually exceed their income they are nonprofits in every sense of the word yet do do so without the benefits of support that are commonly accorded to successful and thriving nonprofit organizations these theater companies are operated by a single proprietor who is the theater technician or specialist and they're expected to safely manage 25 to 80 student performers upon large aging and unmaintained auditoriums they generally exceed their contracted allotment of three production each with a month-long pre-production phase an 8we rehearsal period and two weeks of performances with an extensive list of Duties as a small business they must also run a budget they have to make and Implement marketing decisions that have huge impact on the company's ability to survive create a budget rent equipment and hire outside contractors there is not a single surviving nonprofit theater company that expects a single person to do all the work you find your theater teachers doing not one especially when five to six hours of that person's day is another full-time job which we all call being a teacher in the end all of these production needs in Portland Public Schools are by design meant to be accomplished on the back of theater teachers and their ability to put butts
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in the seats this is because PPS has chosen not to fund any of its Performing Arts companies there is no funding for theater there is no funding for dance there is no funding for choirs and there is no funding for band and for what this is why I return to the concept of profit if your PPS theater companies are expected to operate even with a nonprofit zero budget line don't you think it's worth asking yourselves a question what benefit do these theater companies offer the Portland taxpayer ask yourself what really is the ROI of a high school performing arts department I know the answer to that question because I know the numbers some of which you see on the sheets I have given you statistically speaking but beyond the $1.2 trillion dollars in US revenues from the entertainment industry beyond the 600,000 jobs I see the individual faces I watch the careers we generate I see the resiliency we build the friendships and communities that arise the students that come to school just so they can be at rehearsal the students at parly theatrical experience in the scholarships at Harvard NYU and Ashland I could talk all day about these profits but as a school board you need to make some decisions because currently the system that you are responsible for is failing these Performing Arts communities and any profit or benefit that you intend to derive from them is in constant Jeopardy of failure I'm going to take a chance here and make an assumption that the members of this board do not believe the primary concern of the public school theater teacher should be the actual generation of profit in a monetary sense the ultimate profit derived from these small theater companies throughout your PO Public Schools is the very livability of our our city so why does this District continue to insist that theater teachers dance teachers and music teachers operate with no budget that's right zero budget from the district is allocated to our Performing Arts departments why I don't know frankly I do respect all the work that you guys do up here but this board and administration love to talk about the Arts and though this board and this Administration give lip service support and beautiful thank yous to the hardworking creatives that your Performing Arts teachers are though this board and the administration love to see their Performing Arts students at events they do so with zero investment in the actual departments and programs that they know are essential to our school communities and to individual students just as much as math language arts science and the athletic teams every business or nonprofit or otherwise cannot sustain itself without investment close to 80% of all small businesses fail within five years 80% so why do you think those statistics would be any different for your internal Performing Arts companies most of us theater owners are hring from a Thousand Cuts from bureaucratic red tape cutting Corners spending our own money or simply burning out as we try to operate the with the monetary resources to keep our dilapidated stages filled and our students motivated in my opinion it is incumbent upon this board and upon this Administration to take a long overdue investment in your Performing Arts companies and by doing so I promise you will reap glorious Fantastical fruits and profit this entire city to no end thank you thank you uh thank you for giving me time to speak tonight I'm a PPS uh parent and I've served on the Lincoln long-term uh Development Committee for the last two years want to go ahead and St your name oh I'm sorry my name is Eric Leonard uh I'm standing tonight as a representative of the long-term planning committee we urge the board to reconsider it to postpone the school Capital bond from November to May the research and Analysis that we received from PPS over the last several years strongly indicates that a school bond is more likely to pass during a presidential election due to higher voter participation moving the bond measured to May would abandon a significant electoral Advantage for PPS one that would be extremely difficult to replicate through other means it will significantly increase the chances the bond will be defeated if defeated the next opportunity will not be until November 2018 and will derail previous bot plan effective construction schedules and cost many people their jobs child safety and physical safety of the schools are major driver excuse me of Portland voter approval of school bonds the recent PPS Drinking Water Crisis undeniably confirms the need to invest significant funds in our school facilities a measure in November will be perceived by the families of our school children as a response to that need and will show that PPS and the board are prepared to lead a decisive long-term action to remedy the problem and protect our students the urgency and freshness of the crisis will increase the willingness of Voters to pass the bond taking the risk to wait until May 2017 could push the ability to remed the situation for many more years while also draining the current operating budget to
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pay for short-term fixes another obstacle that the bond faces is voter skepticism regarding PPS ability to effectively use Bond mes Roosevelt is scheduled to open this month despite a four Monon project delay it's a spectacular project and it's an incredible feat that PPS is done to get it open on time and it will open just before the ballot in November we'll show P Portland that PPS what PPS can accomplish for all its communities when given the proper resources the completed Master planning for Madison Benson and Lincoln will provide voters a tangible Vision which PPS lacked during the last Bond cycle and will demonstrate that health and safety issues will be improved and fixed entirely through these upgrades Roosevelt will assure voters that PPS can realize that Vision if given the means including the bond measure on November's ballot will give it the best chance of passing and we urge the the boat the board to reconsider its decision on this matter thank you and lastly we have Shan Dalton good evening I'm Sean Dalton um I am the treasurer for the friends of Lincoln uh organization that kind of rolled up boosters uh ptso and the foundation into one to more effectively channel uh charitable efforts and Community efforts to support Lincoln High School um I'm not here to argue the merits of the bond tonight but uh like Eric I'm here to argue for moving the vote back from May until November I think Eric raised a number of points that I agree with heartily uh on on All Points um I think that the importance of a vote in November just can't be overstated uh if the bonds were defeated in May I I you probably know where I stand on the bond since I'm involved in friends of Lincoln but uh a defeat in May would just be disastrous so I wrote a uh brief letter you may or may not have a copy uh to the board the school building Improvement Bond me measure should stand for a vote this November in 2016 the friends of Lincoln is the parent run nonprofit organization that gathers and focuses charitable efforts for Lincoln High School's benefit as an ally of Madison and Benson high schools and a supporter of the future Bond issues for Jefferson Cleveland and Wilson high schools we strongly support a November vote a November vote will more accurately represent the will of the the community um I'm I'm I believe that's an extremely important Point whether uh the community is for or against it uh there will be the highest voter turnout as we know this November is going to be a big uh election um and in May of course uh voter turnout will be drastically drastically reduced a May ballot could be inevitably skewed by strong interests on either side you just get an unfair result so In fairness to taxpayers and to students the measure must be submitted we believe in November also sufficient planning has been done three Master plans are complete while it's true that in every project there must be adequate research consideration and thoughtful apportionment there is also a Tipping Point when appropriate planning must give way to action we feel that Tipping Point is is long past um also voters are aware of the issue right now the arguments for and against have been well publicized the community is ready to make a decision now it will be a costly campaign for and against the bond if it goes on until May uh we don't need a lot of extra expense uh we can spend uh our money now uh for the camp cign both for and against uh in addition we as parents want to see action on the safety issues uh currently facing our schools but we want Clarity on financing and we think a vote this fall would provide that Clarity finally a delay until May adds no real value other than creating the appearance of important due diligence uh but the voters don't make their decision based on an elaborate
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financial analysis of the bond even I as a financial professional just weigh whether it's worth A1 or $200 a year uh in extra taxes versus uh safety uh safer and improved schools um that's the I believe the depth of analysis that the average voter engages in and so I think it appropriate that they make that analysis and make that decision in November um we trust the board the school administrators and the construction managers to arrive at the most productive and efficient way to achieve safer improved schools given the resources allocated in the bond uh we're satisfied frankly that that's already been done I'd really like to thank the board for all the work that you do I understand that the job uh can be very difficult and that probably appreciation is not expressed enough uh so to each and every one of you um on behalf of friends of Lincoln I'd like to express that gratitude and appreciation thank you so much thank [Applause] you all right Miss other public comment no that's okay so um I know that the principles of some the high schools are here and want to speak and so I'd like to invite them up thank you so much for allowing us time my name is Tammy O'Neal I'm the principal of Cleveland High School and this is my 19th year serving the children and families of Portland Public Schools I'm patri Callen I'm principal at Madison this is my seventh year there and I've been in PPS since 1998 my name is Carol Campbell I'm the currently the principal at Grant this is my fourth year at Grant in my 34th year in education dear PPS board members as we all know the state of Portland's public school buildings is abysmal we have nationally recognized we have a nationally recognized crisis lead radon Asbestos and alumine earthquake threat some PPS High School classrooms are as small as 450 square feet when the current industry standard is 950 square feet and most cannot support 21st century instructional practices CTE and steam initi iives currently Portland's High School have too many rooms with no natural light an inadequate ventilation and our school buildings cause injuries to students and teachers on a regular basis teachers fall on broken steps students step through rotted bleachers HVAC systems don't work we have schools where students eat on the floor where sinks and faucets are routinely broken and students are exposed to a host of safety and health code issues this isn't an east side or a West Side issue it is not a high school issue versus Elementary this is a Portland issue and it impacts learning in our Antiquated schools every single day Portland voters passed a 2012 school bond focused on high schools that is currently funded funding rebuilds for Roosevelt High School Franklin High School fa on K8 in partnership with Concordia and Grant High School construction starts next summer we are deeply grateful to the voters who stepped up to support the school communities this year community-based Master planning committees work collaboratively with Architects and PPS office of school mod modernization director Jerry Vincent to master plan phase two of a 30-year School modernization vision teams created plans to send to the voters in no November 2016 to rebuild Madison Benson and Lincoln high schools the process was transparent is engaging focused with the knowledge that every budget every dollar matters to Portland taxpayers and a commitment to equity and future rebuilds for Jefferson and Cleveland and Wilson in 2020 and the follow and following that continuing with a laser focus on rebuilding our elementary and middle schools with so many new families moving to Portland we need to embrace our Public Schools collectively We Tour thousands of perspectiv families each year these families quickly judge the city of Portland in our school district by what they see at our schools schools are economic drivers and we need all of our schools to attract and help Recruit new leaders innovators and their families our current schools do not help build confidence in the promise of Portland later this month new kindergarten families will be walking their children to the schoolhouse door wondering if they're exposing their student to neurotoxins for the next 12 years
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middle school students will be in cramped schools with radon and asbest issues and high school athletes will be returning to practices in high temperatures unable to drink the water from the track and field drinking fountains teachers and students will return to classrooms that have one electrical outlet outdated science labs and overcrowded classrooms that were designed for sit and get lectures classrooms that have become bar barriers to 21st century collaborative Project based learning east of 82nd Avenue is one of the fastest growing areas of our city and Madison High School students deserve an inspiring safe and healthy learning environment Benson High School is once a national model for industry and the trades but has fallen behind similar schools in Finland or China Lincoln High School now serves 1750 students in a building built for 900 students and faces a continued onslaught of enrollment from unprecedented Northwest and Southwest neighborhood devel development we need to build all of our high schools and then our K schools and as we thankfully are confident that portlanders do not want a city where students have access to safe and educationally adequate schools depending on what neighborhood they happen to live in as School principles we represent diverse communities and diverse families from all parts of the city many of whom do not feel like they have a voice in this process the PPS board takes its direction from the port Community from parent groups student leaders neighborhood associations the business community and editorial boards voter turnout in November can reach as high as 80% during a presidential election cycle with voter turnout in May as low as 20% giving the highest percentage of Voters the opportunity to weigh in the crisis our school facilities is a better determination of public Will May can also risk getting caught up in any political drama in Salem during the budget cycle and there's no history of a PPS Bond passing in May yes this November presents a controversial ballot with a business tax housing tax but it also presents an incredible opportunity to rebuild three more of our high schools and start the abatement of health and safety issues for thousands of students social justice requires that we maintain momentum until we rebuild all of our high schools and then all of our K5 6 and K8 schools delays unfortunately hurt that momentum and it's far too risky to gamble on a May Bond passing in Portland there will always be good reasons to delay tough decisions and hard campaigns Portland Public Schools is one of the last Urban school districts where 80% of the families choose Public Schools where students from high poverty backgrounds can leave our high schools and go to our best state and private colleges and universities are ready to enter the workforce military And Trades but we're on a deep precipice where we risk looking back on this moment and deeply regretting that we did not do more forcing public school students to sit in classrooms with no natural light inadequate ventilation unable to drink water from the water fountains exposed to raid on an asbest with no room to apply learning or host industry Partners is just not acceptable We Stand ready to help the PPS board and Community stakeholders prepare for a bond immediately to help run a tight 80-day campaign for voter approval this November we have great respect for everyone on the PPS board and we are deeply grateful for all of your commitment to this work we don't question any of that but urge all of you to please reconsider going for a bond this November and reserving may as our backup plan student registration parent coffees back to school nights parent teacher conferences and homecoming events will all help us provide information to our stakeholder groups at the lowest cost possible please let us help make this happen during the time of year when the whole city is focused on the opening of school and we have a known Le r on crisis this is not coming from one principal or about one school all of our students are watching our choices the time is now to be courageous and act for our students thank you you [Applause] you okay um say something I don't want to argue here tonight but anyone would like call I'll be glad to tell you and explain why I am voting for the bond in May and a lot of it has to do with that if you put out the bond we had and we block all the health and safety things that need to happen in 80 of our schools not just our three high schools it's a real problem we could you we could add in 300 million how much is it we don't have any idea how much it's going to cost to do the re-plumbing to do the masonry of the 20 buildings that are
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going to fall fall down uh to we need to redo and make sure that we're taking care of the problems that you have in uh similar but this has nothing to do with the bond but similar to the ones where you're stepping through through the uh uh uh stands and and so and on the stairs those should all be taken care of and we pushed that stuff under the rug we need to make sure that we're taking care of those safety issues I you you'd have to do it from the board angle before you'd have to some principal would call me and I go argue that they shouldn't have this or shouldn't have that and it's it we need to straighten that out I wish we knew how much it would cost to take care of the radon the lead the lead paint it 200 million would that do it so do we put that in this Bond I it doesn't I I haven't heard anything where somebody says here's your solution we could do 950 or a billion dollars in this next Bond I don't think that pass but if you do 750 million with the way we had it set up then we block those other 80 schools from getting their problems taken care of too that's the problem for me and I I I wish someone would come forward with a solution because I had to go I had to go with a safety we poisoned tons of children in our schools and we need to fix it and we need to have those buildings so they will withstand a decent earthquake and won't fall down and kill kids that's what we're trying to do do in my opinion that's why I voted that way if it's gez I feel terrible that we're not going forward with the bonds that we had set up I mean I really do it's horrible we should be we need to do those things but this stuff been pushed under the rug now for 25 years and it all came out and we better deal with it and get it straight so we quit poisoning our children and we make our school safe for all our children not just in three high schools which need it desperately but there're also also another 70 schools that need it desperately too in terms of the poison in the water poison on the in the paint the poison on the playgrounds those things need to be taken care of and I can't see where we can do both right away though we can do a whole lot of it in May it's about six months to do a study to see what it costs I kind of don't want to go out and tell people in this community that hey we don't have an idea what it's going to cost us but give us a couple 300 million and and we'll do it we it's about six months is the best I can do isn't that what you told me youf about six months to do the study to actually find out what the cost of doing those types of things were that's that's still accur beg your pardon we estimated yeah if he can do it and that's that was that's that's maybe not it so that's my I want to just make sure people understand where I am on it so thank you um I thanks Steve I just wanted to thank everyone who came came out to testify the students the parents and especially the principles for your leadership um and your advocacy for kids I really empathize with how the community feels in terms of skepticism of where we are and a lack of opportunity to comment on this important issue and I said that before so thank you for your advocacy all right um on uh we're going to go into the interim superintendent recommendation uh on July 20th 2016 the Board of Education adopted selection criteria for an intern superintendent the application process for intern superintendent was open from July 21st through August 3D on August 4th the board reviewed all applications received and determin five candidates to be interviewed candidates were interviewed on August 11th and August 15th with public open house held earlier this afternoon um which we presented the uh our one candidate finalist Bob McCain uh who comes from Centennial and has a long track record of leadership um communication and team building um so we now will consider resolution 5325 interim superintendent recommendation do I have a motion so move it's been moved by director Anthony seconded by director nolles uh to adopt resolution 5325 Miss hon is there any citizen comment on resolution there is not is there any board
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discussion yeah um I just want to um some of you were here earlier this evening to meet Bob when he was here I think that we um had a very um uh well actually I was quite pleased with the turnout of the number of applicants that we had over 11 people interested in serving our district which I think says a lot for uh the people's commitment most of them from the Portland area but some from outside um and uh we narrowed that down Tom said to five candidates which were also really almost any one of them I think would have been a a wonderful um interim superintendent for us um and in the end um we selected or I think we're going to select in a moment um Bob McCain and uh he comes to us with a lot of experience he a longtime teacher administrator smoke jumper uh 11 years of smoke jumping I think that's a good uh thing for any superintendent to have how to jump out of airplanes right it's of the same thing here um and uh of course this time it's Centennial and then since his retirement five years ago has still remained very active in the community particularly on the board of all hands raised uh working to make sure that all students have an opportunity to be successful in our schools across the city not just within the district that he used to work in so I'm very pleased uh and excited about the opportunity to have uh Bob come and work with us while we continue our search for uh a permanent superintendent all right um and I also uh neglected to mention julus far Brown is not here today but she is via phone um and also I'd like to publicly thank uh Pam and Paul for helping lead this interim selection process um so thank you for that um any other comments before we vote on this um guess I just wanted to say that um you know it was important to us to go through this process fairly quickly so that we could land an interim superintendent before the start of the school year but as soon as we conclude this process and ideally Mr McCaine is on board we begin the process a new in our search for the permanent superintendent and um we really look forward to engaging everyone uh in that process first and just having conversations about the type of leader that we're looking for and the qualifications and characteristics that are important to all of us across this District so um we look forward to creating opportunities to get out and talk to all different groups of parents students community members as a part of that process okay uh board will now vote on resolution 5325 all in favor please indicate by saying yes yes yes all oppos all oppose indicate by saying no any abstentions uh resolution 5325 is approved by a vote of seven to zero with student representative Bradley voting yes vote Yes all right very good welcome [Applause] Bob tonight we'll receive our quarterly update uh from vond accountability committee you like to introduce this topic yes i' would like to invite Uh Kevin spilman of the uh Bond accountability committee to present the report thank you chair uh board uh former Acting Superintendent um um I'm here on behalf of the bond accountability committee to give our quarterly report um the BAC met on July 20 at Benson High School and uh we continue to be pleased uh with uh osm offic of school modernization staff and their approach to transparency um and Clarity um the staff presentation materials and all the meeting minutes I'm sure you all know are regularly posted on the website they they meetings are publicly noticed and we have usually a huge crowd of three or four public members of the public um at this time PPS staff is managing work at Roosevelt High School uh construction at Franklin High School construction at Fabian uh construction on seven schools in the IP um 2016 program uh behind the scenes working on
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design development for Grant High School and design work for IP 2017 the bond program um I think you'll recall the graph I showed you um a few months ago of the activity in the bond program it's absolutely at its peak in construction activity at this time summer 2016 Billings will exceed $18 million per month um and if you think about that that's during this summer season about 10% of the entire Bond will be put in place in the field even after this summer uh between now and September 2017 the uh activity continues at a high pace and Billings will still average about 13 million uh per month and again you're probably sick of hearing this but this is all in in the context of a very challenging design and construction environment uh in this region um with that introduction I'm going to have to confess that most of my report will be out of date because our our meeting was a month ago and $20 million has been put in place since then so a lot has continued to happen U but I'll report nevertheless on where we were at that time uh the Total Bond program increased over the last quarter by a little over $400,000 to almost 551 million of which 39% or 2117 million had been spent uh these increased funds came from earned interest a small Grant from the Energy Trust small transfer from uh fam facilities and most notably I think $90,000 from Franklin alumni to help fund the brick veneer that had been removed from the project in the um uh Loosely termed value engineering exercise um contingencies Reserves at the program level amount to about $10 million um and there's little doubt that that amount is insufficient for the of the program particularly after you consider a transfer that's going to be requested today however there are the budgeting uh exercise usually Trails real time a little bit there are some savings from earlier IP work that have not yet been transferred to reserves and about1 million is currently allocated to IP 20171 1819 which could become available for other uses if necessary if that work scope were to be postponed we also expect some additional Bond premium from the next Bond sale in 2017 quantifying that is difficult um maybe is impossible and you recall the bonds the board has already allocated 2.8 million of that for Roosevelt the on budgets and schedules um and this is where the report will be most out of date particularly on schedules because so much is happening in the field uh the IP work at Cleveland High high school has been challenging due to unforeseen conditions and I think uh Jerry Vincent will be talking about he'll talk about most of this actually uh that project will be definitely over budget as a result um but but the overall ip16 budget is forecast to be sufficient in total and that's partly to due to the fact that a couple of those projects if you recall during the bid uh period were cancelled construction schedule at Franklin remains on track for a May 2017 building completion the site um will be complete July 2017 however the forecasted cost for the project now ex seeds the budget and I won't go into too much of that Jerry Vincent will be presenting a request for a transfer of um reserves on that uh what's important though about Franklin is that in many ways it's become kind of the pilot project for this Bond program in the sense that um uh it highlighted some unforeseen
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conditions um that um may or may not be replicated in the other older high schools um and there are certainly lessons to be learned there and osm has learned those lessons they have worked hard to facilitate communication and um exposure of the Roosevelt and the grum design and construction teams to the experience at Franklin um which certainly should help on those projects um there's been significant construction progress at Roosevelt um and much of phase one uh will be open for the school as planned sum of phase one will not be open at the time of school opening and I'm sure Jerry will talk about that um the level of activity on that site is quite astonishing 250 to 300 workers on a daily basis work has has started on phase two which is now largely the historic part of the U school building and so that a lot of the uh destructive noisy work will have been done before school comes back um later this month project contingency at Roosevelt uh is now less than 3% and we continue to have con concerns about that given the um again the likelihood of some level of unforeseen conditions uh but we're certainly hopeful that that will be sufficient uh most remarkably at at Roosevelt um given especially given the fact that staff and students were present for uh obviously during the school year and as many as as I said 300 construction workers there there's not been a single ACC accident on that project which is uh uh everyone involved should take pride in that construction proog progress at Fabian is going well and still over $2 million remains in that project contingency and unlike uh the modernizations fabian's a groundup project so the the likelihood of um unforeseen conditions is much less and certainly now that we're out of the ground that's certain that's an area where unforeseen circumstances can arise and we're through that um that project is also accident free at the time of our meeting the design construction teams on Grant High School were working hard to reconcile schematic design estimates and what that means is that the design team has their estim estimating experts and now we have a cmgc on board with their estimating skills and um um no matter uh what combination you have there they never agree and you can guess which is the higher um nevertheless this is part of the cmgc process and the reconciliation um should go a long way to avoiding the um uh buyout challenges we've suffered at some of the other schools design work for IP 17 which is currently budgeted at $10 million is proceeding and one of the lessons learned from previous IP work is that there's been a greater emphasis on uh preassessment of existing conditions um whether or not that work actually proceeds to construction next year will depend on two things actually one will be Financial Resources where we are with our program contingency and two an examination of District resources during next summer I think um there's an increasing recognition of the load that the district has put on itself for next summer with moving at Franklin High School uh phase two at uh Roosevelt Fabian move in and out at marshall Etc this is uh this is a substantial exercise um as before we've uh we looked at the quote Equity uh aspect of the program student involvement remains positive there 10 Sumer interns working on various projects this summer employment of apprentices continues to exceed the goal that uh is stands at 23% mwb has been improving at least we think it's been improving as you know
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with the district has started using some new software and there's been been some challenges of integrating some of the old data but the current data is certainly um an improvement over um the the past and now reports 12.3% um of um the contracts go to mwb firms at this point um I mentioned safety um the Franklin High School is the only major project to have suffered any kind of accidents and and they have all been minor thankfully um a few weeks ago you had your performance Auditors come report uh to you and um and we uh have looked at their report and generally agree with their recommendations however we um told you um in previous years that we were really going to spend time tracking those recommendations and frankly we've fallen down on that largely due to time pressures so much other stuff going on but it's pretty clear that uh we need to do that and once this summer um level of activity calms down a little bit we'll uh we'll engage stuff off in in doing that there are some differences of opinion on some of those um recommendations and I think we might be able might be helpful in trying to resolve some of those for the benefit of the program with that I'll be happy to take any questions could you explain about the the article in the newspaper about the lead at Franklin during the construction did doing monitor that that they said they now now we're going to be with respirators and stuff but what situation surrounding that was why we was there actually LED were they not doing it correctly did they strain it out D director bule that article appeared since our meeting so we didn't look into that I'm sure Jerry will be happy to I what I would say is though my understanding is that it was a subcontractor um um activity yeah I just thought it was interested yeah yeah um so I just wanted to say I appreciated your cander about the um assimilation of the information from the performance audit and that you do intend as the bond accountability committee to go back through those and I just want to say I think that's really important work as a bridge to the next Bond and making sure that we are really um track tring those recommendations as we look at ways that we want to do things a little bit differently in Contracting practices or um other aspects of the bond so to the extent that the BAC can get involved in that and make recommendations to to us on that that's really helpful right and and we'd commend the board for engaging such an exhaustive performance audit at appropriate times lots of times those are done at the end and that's like you know shooting the wounded at that point so thank you anything else thank you Kevin and thanks to the team all right we also have our Capital Bond update this evening Mr aad you like to introduce this to topic yes I'd like to invite uh jry Vincent U chief modernization officer to present um his update thank you good evening um we have our presentation in three parts tonight we're going to talk about our large projects and the success on some of those and we're also going to talk about Franklin we have challenges and we kind of look back through the presentations and our summer work is so great and we haven't shown it as much as as we should so we have a video that we're going to switch to showing kind of a collage of the work that's going on this summer on our projects and then we've been having a theme for our presentations either from you telling us what you want to see and tonight we came up with our own theme and osm we're going to open the first high school facilities uh brand new in the district in over 50 years so I ask FIP to come down and uh we're going to walk through some slides telling you about Roosevelt telling you about the excitement uh and I told him go ahead and tell them
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about the nightmares that's fine you know because his staff is solid and they're saying you know what it's been 890 years it's good for another 80 90 years we're going to get through this you can't remodel a kitchen get it done on time so we're going to get through this so they've been a great partner to work with uh so with that I uh I want to uh start our presentation um faban as you heard Mr Spelman say has just um been an incredible project for us we just kind of um look for wood when we talk about Fabby and then knock on it uh we are um um under budget if you look at our contingency like I said we've had 2% of change orders on this project to date and we still have another two or three million left in contingency so we just want to show you the Improvement this is May 2nd and I don't know if it really does it justice on what's going on but the slabs are down in those areas and they're verely starting uh the walls coming up on May 2nd on July 27th the walls are up in the uh see is there an arrow on here am I going to end up bumping it on the gymnasium we have full twostory structural steel in and in the lower leftand corner classrooms the deck is on top of the second level already that's just in July and then from July to May 2nd this is what we'll go back so you can see it from this perspective that was May 2nd coming out of the ground that's July 12 right in front of you the first building in front of you is the common area where they eat and then just behind that is the gymnasium twostory classrooms all around and two weeks later from July 12th uh you see the walls going up and the structural steel on the classrooms so uh we have two cameras on site that give us live feed all day long uh so there is so much going on at faan right now the general contractor is just knocking the ball out of the park uh no no no safety issues no accidents and it's our highest uh Union percentage project of any of them going on right now so they're 33% complete and as Kevin said when you can get out of the ground that's where a lot of your problems are going to be and then when your structural steal is your next problem and all the infrastructure we're past that point we we are happy we're not confident we are not overconfident but in terms of how the program works and one program that might take money from a program one that's in position to deliver money back we feel very good about Fab and and the work they're doing uh schedule-wise there's six days over now we've got a year to go that that's nothing you know that's within the realm of saying on schedule but we want to be transparent we're six days over we'll get that back in no time and like I said 2% is the change order rate to date um you saw in the photos all the masonry block walls are going up in the gym and cafeteria and a lot of the key infrastructure items that could either lead from permitting or could lead to unforeseen costs are done and that's why they're here the storm drain sanitation sewer Plumbing electrical all the drainage system for the field and Grading of areas those are the agachas there was something in the ground um we are through that phase um steel is arrived on site going up you see the decks going in and that part over on the far left that you saw was below was our kindergarten and our prek for our Concordia partner with that part is on the lower left hand side of the slide uh second floor the slabs are are are poured the areas are going up the second floor is where our Steam and our art classes are going to be held and the computer labs up there and it's just been a a pleasure to go out and see the site and work with the team um on the contractor end as well as ours uh so Franklin here's June 3 if you kind of look in the lower leftand corner that's the gymnasium building is what it's being called I I I hope they come up with a different name on on site what they want to call it it does have a brand new gymnasium it does have an auxiliary gymnasium and it has a a very nice weight room in there but it also has a culinary arts in there it has a biomedical facility and there's other things that are happening in that building it's a large uh from the very bottom fortory tall and there's a lot going on in there so you just see we're just starting to close the roof in on there if you look at the permanent buildings that gray is the existing roof we haven't even started to take all that off and then in your upper right is the Performing Arts that doesn't have a top on it yet that's June 3rd this is August 1 not only is the gymnasium building completely roof but the whole side has been uh uh prepped for water resistance uh you see the new the old building coming off that old roof I'm sorry coming off uh the old building uh new one is is going on we're putting roofs on there is so much activity out here and uh we are at a minimum over 200 workers a day but you know 250 on this range um a lot of activity going on here they are
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on schedule uh to complete and that schedule is actually end of May early June we've always tried to have that what if we had the summer to move in mobilize furniture and equipment training they're on that schedule right now at this time um so with Franklin and we've mentioned this in a number of presentations it's been our most challenging project there's three or four different types of construction occurring inside the facility it had unforeseen uh out in the uh on the site and the ground and the Bedrock much more espesos uh that we had to uncover and um and so it's been challenging but you're going to see some slides from Grant we're going to show you what Kevin's talking about and how we've done lessons learned from Franklin I've mentioned this before we took our Grant Construction and architecture and osm team and Roosevelt architecture contractor osm team and we went and toured Franklin and they showed us they showed us everything we're going to show you how that's coming back to us on what we think is going to help provide uh Grant and Roosevelt Roosevelt the maintain budget as they get into the old building and Grant to try to stay on budget so we have a resolution coming for you tonight we'll talk about that item afterward it's what we've met with the contractor met with our team met with the architect look at the unforeseen look at the finish line and what we think replenishes the contingency in order to finish this project off uh we are well into the 1915 building right now and um completing a lot of the seismic work this full ground to top of the second floor seismic uh walls that that we um that we've installed there's 31 on site that um take all the load bearing the lateral walls and so we we've completed most of those there's about two or three sectors that don't have them all in and we actually did a video documentation and also Kat came out and filmed this a couple weeks I'm going to run it September one that shows all the work that's going on seismically at Franklin it was a great snapshot because we're not there at Roosevelt yet and grants underd design and within two months all this will be covered up you know we'll start drywalling it in and you're not going to see it so they saw it at a great time and they said they're going to air that September one and uh you you'll see the whole process of the shear walls we're putting in and how it covers the lateral load and everything you do with urm enforced reinforced un enforced and we're going to it's it's uh depending on how much show you know of it uh we really talk to it and you'll see it we're going to go back out and do our own and get it on our website before it gets all closed up so people can see the kind of Deep dive you don't see it when you're driving by the site but it's one of the major things that we're doing under full modernization to addresses seismic uh Mia Center in the library uh the work has begun in there it's actually further along than even here and we're U we're framing in the CTE and maker space framing I mean uh continues so the brick that um that Kevin was talking about uh when we demolished some of the existing buildings in Franklin someone had a great idea before me can we take the brick clean it up repurpose it put it back on the new building so it ties together and uh we said well there's a cost to that and the Alumni Association came up with $90,000 we clean that we're putting that brick right back on the walls right now so it's a great story and old and new and they come together uh you just saw the roof going in and now we've got brick maner on two sides and everything inside is all what we're calling U by December will be we call finish we'll be done with um um um a lot of the uh rough in and they'll be into the finish product it's what Kevin also talked about you're controlling more of your destiny at that point we are at the end of the the most of the um abatement the unforeseen and where it's kind of what we call positive construction each day there'll still be a little Zinger here and there but there's you know the demolition the abatement the unforeseen we've passed a lot of that so that's why we feel comfortable not totally confident we feel comfortable that that we've seen the worst and we'll talk about that during the resolution um over 200 workers a day it's actually fluctuated 225 250 depending on the activity that's going on and um nothing significant on safety we have had form minor um um injuries um pulled you know strained back what have you um a lot of those were um apprentices and um we're on scheduled to open in 2017 so um want to talk about summer improvements the RS and Cleveland and and we we're we're over budget but I think when you see the photos I think it's some of the best money we've spent we are hearing the community say make our sites not just leaky roofs make them safe and we're going to show you some photos here where we came across some just dangerous roof situations at Cleveland and we're making them whole it's costing us money but we're making
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them whole and uh and the students and staff of those facilities uh wouldn't know it was there and probably won't know that it's fixed when they come back uh but you'll see the photos here so this is it uh there was a type of um substrate on the roof that they used tectum panels with they're very durable and uh it's a great way to do things 50 60 70 80 years ago but when they hold water for year after year after year when we took the surface off looked at it you see that arm reaching in there he's pulling out basically straw that's all loosened up the techum so it really had no strength and we did a load test on the roof it was at a level where we got pretty good snowstorm here it would be diff it'd be it'd be worrisome so the roof needed to come off in its entirety so you see you go from straw here and some of the damage spots on here to uh and it really doesn't show as well as you should that's a whole brand new stand and seam metal roof on here that's good from their 7080 years so we fixed this problem and this was a safety issue not just a leaky roof issue this was a safety issue and we're fixing that and then on the lower photo you see us going back over the top of that and making the roof whole again and making it new um the elevator at Chavez and Scott it's going to plan and um the students are safely are going be coming back to school um we have other elevator projects going on the Chavez ones as you may know some of our elevators are exterior to the building uh we have a couple that are right in the center and those are difficult to do in just 62 days of summer so the first summer we do all the preparation take the elevator out work on What's called the cab we get the things set up and then the next time we go back in and then we drop the elevator in so some of these are two parts it probably didn't get us messaged as good as it could some people thought we didn't get done in time on one of these and it always was a 2-year whereas most of the whole Pro point of Summer Improvement is trying to get things done in summer sum um at mlc salwood abery and Jefferson uh we have uh right now we're down to our final two weeks again just like we are and everything we've been doing work on seven schools it's been safe there's been no injuries and uh we have a team that does our summer work that just you know uh they're just Mighty they just fly and get this work [Music] done [Music] [Music] [Music] come so uh you know when you I I don't want to this is detailed so I'm not going to read this whole thing but I want to show you what we've learned from Franklin um we've done 46% of destructive testing was performed not only by mwsb contractors but we did over $150,000 more dollars destructive testing on Grant than we had done on Franklin early on did the same kind of thing on the 1921 building at Roosevelt uh Anderson CIS is our c mgc for the project they've been doing Explorations and Discovery
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they're not just working with the Architects on the cost estimate uh for the design uh they've been out there this summer doing this kind of work right here um we've been having regular meetings uh we've been uh starting to work with um jurisdictional over over the project there's certain jurisdictions we if you recall we share the site with the city and so we've been going through some of that uh it's not uh it's been a challenge I I'll say that and um next April we're looking at to bid this out and um we have over 100 course samples which means we're doing that's that's nerdy but it means we're doing a lot of testing we're trying to find out now at budget time going in how much Grant looks like Franklin instead of figuring it out at change order time during the project which also cost us time this is just minor but we found this out from Franklin when you get your new windows you try to put them in you go in and try to Anchor them into the sides there's nothing there anymore from the anchoring to to affix them to so they're literally doing anchoring tests and this machine right here just literally pulls on the anchor that we set into the wall until it fails so we can find out what the strength is and we're doing all this kind of testing now we did not you know did not know to do this before so we're we're learning we're evolving you know as osm and as a project teams same kind of thing uh we did Pit tests outside um apologize we did Pit tests outside uh to remove there's pipes that you that connect to the building that um most cases are sestos wrapped not sure if they are or not so we're going down taking the get in the pipe cutting it open taking a piece of it having it tested and even in the windows we're doing uh a lead scraping and painting and having it tested just to confirm that it is which most cases it is but we just need to know we're also Al starting to do the mockup for one of the windows to make sure they fit correctly and this is called magnesite this is probably almost a million dollars $500,000 we ran into at Franklin so it was one of the big items weigh about 1.3 million and espressos beyond beyond what we thought we were going to hit this is a magnesite flooring that's underneath the other levels of flooring uh this is actually on Grant now we we surmise that we'd probably have it there and we do and we're going in we're cutting it up we're taking of it we're confirming that is we're confirming where it is and then you look at options on when to remove it and when to encapsulate it and they're doing that right now so it's just it's a way of saying there's a lot that Franklin has taught us it is our pilot project and we think we've learned from it and we're applying it to Roosevelt 1921 building and we're applying it to uh Grant as well um I wanted to switch to our our theme tonight and I'm so glad we have the principal Ros Philip with us uh we have I just a little fun facts I looked up here and and I ran some people that were longtime Portland people didn't know this Roosevelt was originally named James John High School I don't know who all knows that on the uh on the board it was built 1910 open in 1911 and uh first graduating class had four people in it uh and then when James Sha's closed in 21 it opened up the following year as Roosevelt and today Roosevelt welcomes students representing 29 countries uh we're currently on budget and it's what Kevin said we have our 3% contingency we're nervous but we are on budget and with that contingency um phase one this is a four-phase project for those that don't know phase one is the new construction phase two is the renovation phase three is the fields and phase four is the new maker space we're going to try to see if we can combine that with phase three but we need to get it finished drawing and get it in the city and out of the city time otherwise it'll be a four-phase project um of that just a small portion of phase one is going to open 12 weeks late and of that portion most of it is from a safety issue that we've talked about before where the contractor needs to set their crane for the phase two work of 1921 the boom swings over the new cafeteria and five classrooms and and that's just not safe I mean we're not we don't want to do it our Risk Managers want to do it OSHA doesn't want to do it the contractor doesn't want to do it uh that's just that is what it is we are we are blessed that there's facilities available for them we still had the old building with the um with the cafeteria online with classrooms up above uh that last portion of that phase one will be um we're saying the end of the year some of it might come on sooner but but we're saying the end of the year so what that means is in the first year 50% of the time the contractors done about 64% of of the work um that's been
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completed and 70% of the work that's been completed in the first 12 months of a 28-month project so 64% is done we are in the process of finishing that last um right there 6% at this time um a couple things have caused some delays the contractor is just working on it he's not he's not complaining about it uh but when the school year got moved back a week that cost us 10 days to the contractor because they work nights and the weekends and they worked uh they would have worked Labor Day so that that programmatic change we already had a contract with them it affected that the two ice snow days we had in early January was about five days before the site had dried up enough and was safe enough to work on you know we'd probably make it right there alone and um and then early on in the project uh my understanding is we put a 10px down of Portables there was uh there was uh it was too noisy or the the the the adj ascy of the construction to the work we task them to get those set infrastructure to them and everything and still stay on their schedule so we've put a lot of uh and they're still doing all their tours they're still doing their student engagement so it's just been a great effort by the contractor out there uh last three four weeks they're over 250 uh you know they've been working six days a week for the last year uh but they just stepped it up to seven days a week and a swing shift to try to land this thing and I why don't you tell us about what you and your staff feel when you go out there when you look it's okay well I think the pictures will um will will show you what how incredibly inspiring uh the new spaces are and uh I've had a chance to tour the site several times and each time I'm I'm Amazed by how busy and focused and attentive everybody seems to be I think there was one injury over the last year plus uh somebody tweaked their back which is just mind-blowing every time I step into my wood shop in my house I leave with at least three bandaids so I'm not sure how they've done it but um should we talk about some of the photos yeah please let's let's go so go ahead and explain what's going on so this is this is an aerial view um the the big uh white thing over there there is not uh Cirus it's our uh tent the infamous tent that we've used for PE um you can see how much work has been done in the back all all of those buildings have a roof I mean they will be inhabited uh in the next week and a half or so uh and that is the building the 1921 or 1920 I'm sorry 1928 building that is now fully under construction so one of the challenges that this poses for us is the fact that we basically moved from two primary buildings last year to about one two three four five about seven different buildings that we will need to supervise um um every day the the SE building has the um uh has the gymnasium and the auxiliary gym um and it has uh classrooms this is the one that needs to come online and um and you know you know just one more thing that Kevin spoke of the contractor wasn't supposed to start this building until September because of the amount of abatement they just thought we should just let just push it and see if we can get that done as well over the summer while no one's here and and they're about 70 75% complete with the uh with the batement in there and the demolition from the noise standpoint but also do a batement while they're off campus so this does not show up very well but it's a great photo not only as the architect designed a shade louvers but on top of I am so sorry on the top of each shade Louver these are solar panels right here that just got installed today and yesterday the solar panels are going on on top the shade Louver this is actually spinning down onto the site and we're getting credit for that energy so it was part of the planning process of the dag and this is it in all of its Glory so it's a multi-function it's a shade lver but it's also um solar go ahead and talk about this I mean this is this is our new gym um it will have the capacity to see 1,700 students uh there's an this is actually the auxiliary gym is it or the main gym you'll be able to see this what the Center Court looks like it's far more polished uh now we'd love to invite you to our first volleyball game in September first basketball game uh when I when I walked in for the first time I literally paused I I I needed a minute to take a breath it was truly breathtaking uh the only thing that is missing I think are uh banners hanging from the rafters and I'm sure those are coming in the years to come um so we're really excited about the jam and I know that our students will be as well the uh the the upper photo up here when you are in the second story of the classrooms uh you walk down a hallway and there's Windows where you look down into the gym from up above and it's it's quite a view
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we can't wait to take you all in a tour there so this is the Center Court we just uh went through a redesign process with Nike last year and they um solicited our input and our feedback and this is our new school Crest that I think really honors the the St John uh St John's Community the legacy of Teddy Roosevelt and his um environmental uh work and um and then of course the the the clock tower uh and all that that that symbolizes for us here's your auxiliary JY which is right now being used um for the next few months and this was always to plan this is the staging area for all the furniture everything's coming in the auxiliary gym they're going to start off with the new gym but the auxiliary gym has all the furniture coming in before it goes out to the sites so that's what we're using this array for so I was lucky to get a picture on the day when the uh when the little uh telescoping bleachers arriv for it but none of the furniture arrived because you can hardly walk in here right now uh this is a wait room um it is just absolutely incredible it is bright it is spacious the windows are are um allow for a lot of natural light the equipment is state-of-the-art I I had the great Fortune of seeing what our old weit room looked like in the basement literally that it was stuffy it was moldy it was um there was there wasn't a single bench that didn't have that yellow foam coming through it and we still managed I mean and that's that speaks a lot to to the resiliency of our students and coaches but this is what our students deserve this is what communicates to them that they matter that they're valuable that we see the potential in them and it will give us the tools that we need to really um uh do as much as we can with the potential that our students hold so just on the other side of this wall and it had some some things in there it was perfect for half a day and they started doing more work again there's there's a dance studio on the other side of this and it's got tons of daylighting high ceilings um full height mirrors all the way down the one side wood floor I mean it's it's just gorgeous these are prototypical classrooms uh Furniture is arriving but it's not in there yet you can see the kind of level of completion we're starting to get to on some floors uh some other floors still have a lot of work to do in the next two weeks want to see want you to see some of those and then there's a typical science lab just took a picture of their their completing a lot of those so there you have it that's actually isn't that your old office area right there this I I didn't recognize it but think you're right I think it is so uh there largely don't allow the abatement like I said in addition to trying to land an accelerated phase one they just saw and uh and I'll I'll just say it you know when when may came around and our world kind of have changed environmental standpoint they found a way to step it up and get into these buildings over this summer and try to get the uh a lot of the abatement work done while while the staff and the kids were gone so um here we have it a lot of the most abatements done the demolition is even further along than this and this is a flyer we'll do it again next year this is a flyer that we got site input from to go out to the uh parents and the community saying this is what we look like when you come back you know we're also going to do this for Frank and Phase 2 Roosevelt next year and Fabian kind of help because of the amount of construction we really couldn't do an orientation and walk them around it wasn't safe so this was the best way to give them an orientation of what was going on uh with the site and where to find us now and the administration's not over where it was anymore you just saw that demolished were over here and here's kind of the flow and the pattern of how you go around the site uh really glad we got site input because we focus on the things that we think are important running by them and they tell us some other things and together we put it together and we sent this flyer out and I just wanted to take an opportunity to kind of shift our Focus away from the buildings and onto the kids and wanted to share a few celebrations that I will be sharing with my staff uh next week as well but I think they're important for you to know because we're not waiting for the new building to be finished before we um um ensure that our students are graduating on time and are being suc successful and we're already beginning to see some of the fruits of of our labor so if you don't mind um 3 years ago our cohort graduation rate was 53% uh two years ago we got it up to 62% we're hopeful that uh last year's cohort graduation rate will be will be up as well I think even more exciting is what what's happening with our freshman again three years ago 71% of them finished nth grade on track two years ago 74 and then last year 8 1% of our freshmen uh finished um the the year on track so the message to my staff
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next week will be uh there will be lots of distractions next year with uh with the construction around us with uh the political atmosphere the the lead and whatnot our job is to stay focused on our students and making sure that the kids in front of us are being successful and are progressing so um I'm I'm feeling really proud of that um just a few things about our reality for for next year as I mentioned we're moving from three buildings to six buildings from Seven floors to nine floors we didn't have a single locker room last year uh this year we'll have two um from six restrooms to 12 from 48 class classrooms to 62 classrooms and our staffing level is more or less the same so that presents all kinds of both challenges and opportunities that were were problem solving as Jerry mentioned we're down to the wire we're not able to tell our families literally where exact ex actly registration will be because I have to wait until Thursday to figure out to to find out from the contractors if we'll be able to use certain parts of the building now we'll be ready for registration all of our families will and students will be taken care of but um our some decision making communication communication just has to wait until the the very end we still have the tent right we'll we'll we'll make it work um so what I what what this slide tells me in September once we can get the doors open uh we are going to meet in some of our departments here you know um OTL and OSP we're going to meet with Franklin and we're going to meet with um Roosevelt monthly so we can prepare for next year you heard Kevin talk about it it's a big year it's professional development it's meeting with uh uh with the Departments here to talk about how we staff up accordingly Franklin's needs are different than Roosevelt Roosevelt has much more um um square footage U between their original uh 202 202,000 and I think where they're ending right now about 270 some thousand where um Franklin might have been like 240 and now around 280 so they have so many more new buildings so their facilities needs are going to be different you don't treat them the same but they're going to the same issues and how do we unpack and how do we come into these facilities next year we're going to meet with them our it folks we're going to do a download in September on Lessons Learned of the last three weeks and the next two weeks and we're going to try to roll a plan out that Tak next summer on with vengeance and we're set up to to do it because it's just like Kevin said we have five to six moves next summer versus just one phase one this year and lastly just u a little bit of information that I shared with with Yousef and and some other folks um a couple of weeks ago and really feel supported from a number of uh central office Personnel here uh I know that Mr weao is working to provide us with an additional campus monitor I hope just to account for the increased um supervision uh challenges that we'll have uh we're working on with office of teaching and learning to to receive some some time and support to provide professional development for our staff because we want to make sure that our teachers can make the best use of these new facilities um one thing that I want to put on your radar that it is is a concern of mine is is the absolute need to increase our maintenance Staffing uh as soon as possible we simply do not have enough uh custodians to take care of this new facility there's a lot more glass there are more restrooms there are more locker rooms um I feel the I feel the weight of the responsibility that this building um has in terms of ensuring that for the next 100 years it is kept in in absolutely pristine condition and that other Generations have the benefit and and that really Starts Day One it starts this year it continues next year so that additional uh maintenance support report uh is absolutely critical um and I and I'm working closely with Oscar and Antonio to make sure that uh we have the flexibility to ensure that at least one administrator is on campus at all times next year I think that will be really important um so I guess the last thing that I want to mention is that um I was absolutely inspired to walk into uh the the new spaces our students will appreciate uh the value that we are providing for them and the potential that we see in them and and I also want to say say that I stand uh with my other principal High School principal colleagues and to say that all of our students across the district deserve these facilities as soon as possible um so thank you for for your time so phip yes on the um the maintenance so did you get additional maintenance resources or not next year not for next year my custodial staff is remaining the same so that is that is that is a I would say it's kind of a it's a red flag uh it's a it's a
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significant issue um so it seems like you would have an immediate need since you have like twice as many restrooms absolutely okay so that's something that the Board needs to doal yeah thank you for recognizing that and it's it's um it's just something that I think needs to be part of all future considerations I mean this is a new we do not I do not we cannot use the new building the same way that we've been using the old building that would be um that would not honor the investment that the community has made and so with a little bit more Staffing support we will be able to do a lot a lot more so Yousef is that something that you can begin a discussion as a matter of fact we we we met with ph and um representative of almost every Department in The District in order to provide the support needed Oscar and I believe Sue uh they were appointed as appointed person to coordinate all this work and come back to me with a report of what's needed to Roosevelt um of whatever needs they have so once I have that report I can on but we definitely want to support the school and make sure that um the school is taken care of next year um when the school open it should be in in good shape and we should have all the support needed there okay thanks so um we talked about the performance audit and how we're working to take those recommendations and build them into our future planning but also on this um operational side of all of our capital investment I mean we need to make sure that you and your team are really communicating what the challenges are whether they're Staffing challenges whether they're technology challenges you know all of the nuances of your experience of moving moving into this new facility because especially given the crunch that we'll have next summer with three coming online um your experience is really valuable to make that go smoothly yeah and I also neglected to mention that office of school modernization has been absolutely incredible uh Jerry has been very supportive feel very fortunate to work with Patrick uh and the team um Sarah and Sue at Roosevelt and um I'll be back here waving a red flag if if the maintenance piece is not uh figured out because I ultimately it's my responsibility uh and right now I see a lack and so I'm I'm hopeful that we'll be able to address that uh soon thank you Steve you had 62 classrooms coming online you had 48 what' you have before when in the old building how many classrooms yeah I'll need to get back to you I can I can check with I'd be curious about that because of the difficulties we're having at say Franklin and the argument surrounding Grant I'd be curious thank you appreciate that sure and please come visit it opening day it's it's it's amazing it's amazing it's really inspiring yeah thank you thank thank you thank you thank you Jerry yeah the next one won't be for me we have a resolution next yes okay thank you Jerry thank you Jerry thank you um all right so fwn program contingency replacement I'd like to have Jerry can I present this item as well thank you so we've we've been discussing this since April we originally going to come forward in June and a few board members said we'd like to see the level of detail um came out of our bond Improvement committee it was more this is what we feel it's going to need to make to make this project whole it was let's see some more detail uh we went back we met with the contractor with our team uh analyze things for June and then we um uh talked to Kevin and a few other BAC members they met with us we ran this by them we had a good sense to run it by them as well and get their input as construction people they wanted to see some more uh diligence done too so they felt comfortable with it so we discussed it we brought it up in July's uh Bond accountability uh to the full committee and reviewed the details and what you see before you tonight is um uh just a staff report talking about uh some of the things we've covered the level of the unforeseen out there the pilot project the first one to start the old buildings and new construction at the same time and so we feel that that um um with contingency within this $6 million that $6 million was moved over we can
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make the project whole we can get to the Finish Line on this uh as uh Kevin mentioned we still leaves us with some program contingency we still have Bond premium for next uh um um early winter that Yousef can talk about uh and what those possible proceeds might look like from that and then um although we don't want to because IP has been such a great story uh but we do have some money sitting the IP account right now uh should it be necessary and we' we've largely um uh we've done with this summer uh 51 projects and I I think somewhere in the information we said we tried to do up to 63 so we've met a lot of that and we've even gone overboard and some of those like you just saw with Cleveland with expending the additional million dollars to make those roofs safe so the ones we have met our commitments we've actually exceeded um I was glad to actually have some of our project managers managers come to us and say look how horrible this parking lot is I think it was beat up before we got here contractors made it worse it wasn't in our scope of work let's make this new on our way back out so we've done some of those things so you know uh we felt like we've given a lot of work to the IP and we've done a lot of great things with the IP and so those are the other plots that are out there but at this time we're bringing Franklin before you uh R the resolution to do the um uh contingency replenishment and I'm open for any questions that you may have and and so where does a program contingency stand with the sweep of this to the Franklin contingency so there's 10 million in the program contingency this would be six it would be at 4 million we still have around 11 million in an IP contingency and like Kevin talked about there's still a million or so that's in the sea uh the the chief uh of school modernization contingency that returns from projects and passes through you can speak for me Yousef you think that we might get a six or 7 million Bond premium out of the the proceeds of the what's left of which 2.8 would be identified for the Roosevelt maker space we could I mean it depends on the market at the time we issue the bonds but that has been at least our experience in the last Bond issuance we did and when is the next Bond issu uh in the spring next spring okay probably March February so 11 and four and four it's kind of you're you're out there with about you know 20 million plus or minus 19 million overall program wise with this being moved over and certainly if we get into uh you know August and it's not needed it's returning itself back to the program and we have added to the program budget for Grant um for these spe specific area unforeseen expenditures on Franklin right but we have a we'll have we have a different issue with Grant in that um being the last project in the bond on last large project we can't go over there's no more money and so we'll look at some of those things as alternates but also with a lot of these other you've heard tonight with anyone else who does pass a bond in November uh we're looking at escalation factors things that need to be taken into consideration that even though we might have made it a little more whole from a contingency standpoint for the unforeseen uh we have concerns about starting this project next May and what that's going to look like from the construction and the bid climate at that time right so just a follow up on the grant piece uh Jerry I don't have an exact number but I have heard that right now it's about $40 million more than what we currently have is what the plan is no no I heard that from the people on the dag yeah no no you're hearing pretty closely so the first if you just let me know exactly what that is and and how we plan to cover that then I'd be then I'd like to pass that information on to them and I'll talk about it because this is a Lessons Learned you know uh we just continued on with design on Franklin after the schematic and then we found out that it was too much and we did 25 30 million value engineering and it really tore the project apart it to tore the fabric of it apart uh you know some of the community which also is part of the reason uh for replenishing Franklin and how to do a restart while you're under construction with some of value engineering so lessons learned from our performance auditor and bond accountability committee is even if you have to claim your delay two 3 4 weeks do not go into design development until you are whole on schematic design and that's what we're doing so first estimates were 38 million apart so you haven't you're not off on what you're hearing uh but as of last week's meeting they're at they're at 4 million off right now so yeah so we're and we're and we are not beginning the design development until we can look as any project let alone our last large one in this Bond we want to make it whole at each one of the phases before we go forward so that's what we're doing and and are you going to have I'm sorry can you um provide me with a list of the
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differences I mean where where you found that uh 34 million in that great thank you you others all right um thank you Jerry you're welcome the board will now consider resolution 5324 authorization of bond program contingency replenishment as part of the 20 12 Bond program do I have a motion so moved second moved by director Anthony seconded by director constam uh to adopt resolution 5324 Miss H any public comment no any board discussion uh I'll just I'm just gonna um I'm I'm going to be a no vote on this basically because I don't have enough information I I don't feel like right now so thank you can I ask Pam what information are you are you missing the same thing and just don't know it well I'd like some more information just about all of it in a spreadsheet would be great or something like that but I'm also very concerned about Grant and the ability to to move that project forward in the way that the dag uh came out with it and I'm uh fearful of continuing cuts to it as we go along I so I understand them being the last project so I would say this anything regarding Grant would be your other Bond premium it would be your IP it would be balance of program management these are costs that are real to Franklin and and we can wait but they we've been waiting actually since may have to wait because I'm only one vote but yeah yeah no I'm just saying we so we need to make Frank thank you all um the board will now vote on resolution 5324 all in favor please indicate by saying yes yes yes all oppos in Cas by say no no any abstentions the resolution is approved by a vote of um four to one um with student representative Bradley voting yes voting yes all right five five to one one two three four five to one excuse me we didn't say goodbye to Julie when she hung up either no we didn't five once thank thank you um all right uh health and safety update you yeah I would like to invite uh Dr John Burnham our in interim senior director of environmental health and safety as well as uh Courtney Wilton our interim executive director of operation and we're going to give you our presentation instead of just we're talking this way you'll see some info and um we'll give you a really good good update today thank you good evening uh Courtney welon interim director of operations Sean Burnham interim senior director of environmental health and safety good evening everyone thanks for having us thank you for being here it's our pleasure the two the two interims this is we're going to um kind of briefly talk about uh where we are with um our most pressing environmental issues and you know those with regard to lead in the water and and lead in the paint and um John do you want to talk about John's going to talk about some longer term stuff which I'll I'll let him explain right now sure um I think an important distinction to make uh for you and we have uh actually a couple of slides maybe three slides that'll help along those lines let me just kind of start out so you'll make sure it's clear uh I'm in the process of uh working on and ultimately completing hopefully in a couple of months um what I call an environmental health and safety department Gap analysis that means what programs should the environmental health and safety department which consists of three people be responsible for at PPS so that's one that's one project I already have a a tenative idea about that yet um I just haven't been able to drill down I haven't had time and it looks like the department should be responsible between 45 and 50 different environmental health and safety programs so that's just a number I'm going to throw out there but it may be higher maybe a little bit lower um included in that are the obvious ones water quality lead paints so those are just two programs out of the 45 to 50 okay so and then separate from that is I'm working on integrated team the fourth bullet up there uh to
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put together a um not a gap analysis but rather identify among those 45 to 50 programs which ones have the greatest impact potential impact on the safety of our students and our teachers employees in the schools and that be looked in the context viewed in the context and evaluated in the context of a facility condition assessment for those specific programs my guess is that number will be between three and six maybe maybe eight of those 45 or so programs be pulled out once again the high impact program so and there's some slides that help that clarify that as we go along here John okay you know first I wanted to step back and just kind of look at gosh how did we how did we get here with regard to the the lead issues that we're having now and um um I've had the kind of the privilege of working and living in Portland for a long time and I actually worked as a CPA early in my career and I actually worked on the Portland schools audit and this was in the mid 80s and um I can tell you it was a different world than financially Portland was um as most you know predominantly funded with property taxes we had a supportive um very supportive public we actually had a number of levies uh we had a maintenance Levy um I talked to one of our staff today who's been here forever our lead painter and uh I said were the buildings in pretty good shape you know back in the you know the late 80s he said they really were I mean they still had some issues but they were fundamentally in good shape we spent a lot of money maintaining them and uh we had a very significant maintenance staff uh and and I said how many painters did you have and he said we had 20 we have two now and so um things have changed and as you know measure five passed and um and it fundamentally changed the way as you know how School schools were funded and uh we were a historically High funded district and we we got dragged down through the equalization process and um I'm not complaining about that but I think it's important to understand that um you know things have fundamentally changed funding has been very constrained as you know over the last 25 years uh I think the board's done a good job of focusing dollars on the classroom which is fundamentally what the the uh public wants we've had good results from that but our buildings have suffered as a result and um we're we're feeling the effects of that what's also true is we've got um an aging infrastructure has to so many districts Across the Nation we have I think an average age of around 75 years our buildings um they're they're classic I mean there's a lot of wonderful buildings but they're they're showing their age and they're showing their their wear basically um and also I think it's important not to blame this all in funding but acknowledge that um our system did fail I mean we dro the ball on a lot of things at the STA level and we just fundamentally made some mistakes and um you know we're sorry about it and I think we need to um you know be forthright about that and and be upfront and say you know we we blew it to a certain degree and we need to do a better job and and we're working on that what what I'm also seeing as kind of a new person is um you know staff is really working hard on this and I hope um because of past mistakes they don't get tarred by that such that um you know people never you know feel like they're worthy of of continuing to work on these problems because they just are they they care deeply about this they're working hard at it and if anything this is you know additional stress on top of a environment that's Al you know already very stressful so I think we need to keep that in mind and and um you know praise them for the work they're doing now and kind of helping us dig out of that I'm hopeful we can keep that in mind okay so in terms of an overview um we have done a tremendous amount of test testing and measurement over the summer I'm going to share with you the results of that um those uh results um even though they're tentative they will be final soon um I want to emphasize I believe our current environment is stable um it's not ideal you know we have a system that is going to be inconvenient and um and costly to a certain degree in terms of how we're going to deal with water at least for uh a significant Chuck of next year but I believe it is safe um as John mentioned he's working on some um significant long run analysis which I think assuming we Implement ultimately Implement some of the recommendations are going to put us in a better spot in terms of uh managing all sorts of risks um that the district faces and we're also working in the near term on trying to quantify some of these um health and safety needs that we have such that you know you will have the option of having a sense of what the price tag is to fix some of this stuff and put um you know hopefully a chunk of that in a future Bond request and and we're on a fast track with that because you know I'm not exactly sure what the timing is but ultimately if if we are going to go out in May I think you're
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going to need the information sometime in February I would think to adequately communicate with the public in terms of what the needs are to what extent sorry would that be helpful before February okay all right well let's talk about that long before February okay uh it's going to take some time and so we're going to need to figure out um you know how we meet that timeline but um that's a good discussion to have what's also true is the state is getting more involved in um kind of regulating health and safety at the school level as I think a lot of you know and I think it's in part because of the controversy that that resulted from um our troubles and um um not too worried about it I think we're ahead of the curve given all the work that we've done but uh we are going to come up I think the obligated as our other school districts um on October 1 to um uh basically update our health and safety facilities plan which deals with kind of the level of testing and how we communicate it and and that's fine okay in terms of where we are with with lead um we have done a lot of testing one one type of testing or I guess I should call it a screening I think that's the appropriate term is we a lot of people have uh come in specifically students and staff to have their blood tested um the totals right now um at least this is as of July 31 and obviously those totals have climbed because we've had had a couple I think clinics since then but as of July 31 we've tested over um 1600 people and um there's there's testing through three modes as I think you're aware of there's uh testing directly with Mol county there's testing through some on-site clinics that um that we contact we contract with uh with Catalyst and then there's also mail kits that people have the option of using um there were 11 of the 1664 people tested 11 had elevated levels and I I don't mean to make light of that because I think anyone in that circumstance is it's a serious circumstance I am heartened by the fact that over 99% of the people um screened did not test high and I'm also heartened by the fact that none of those 11 have to date been tied back to Portland Public Schools um it doesn't mean that there won't be a case tied back so I I don't want to send that message either but to date there hasn't been that connection made Courtney I a quick question so how do you determine that it's not tied back to Portland Public Schools you know we don't uh once someone tests at an elevated level the county takes over and they do you know basically an investigation to talk with that person determ what other environments John go ahead well repeat the question please so I was just wondering how we determine if you have an El elated blood lead level it's not tied back to the school so it sounds like the county what's the cost it goes to the county the county uh then takes over and identifies it becomes a privacy issue with the patient of course always is okay but the county will report that okay so they look at other exposure right routs by the way I just happened to read the um Happ just happened to see the County's numbers for the past three years today it was in a newspaper report so I I didn't it's not on their de website I'm not sure that's even available but uh they had they tested in the past three years 15,000 people um and um about 188 of them uh were uh above the elevated level that's children and teenagers so another number for you that's about 1.2% looks like we're around 7% right now okay thank you so we have um we have at least I think one more Clinic uh scheduled and then I think at some point we're going to stop doing that and I think we will share final numbers with you once they're available and we should have them available in you know in a couple weeks okay um here is a a recap of the preliminary results for the um all the testing of the fixtures that we um that we did this summer um we tested almost 11,000 fixtures and we made the decision um you know when we size this engagement to test not only drinking fountains but all other fixtures as well and that you know that's something that a lot of districts didn't do um I'm glad we did it I think it gives us some information that's helpful in terms of um kind of getting a sense of the um uh condition of our infrastructure um a couple takeaways and and we also T took two samples on this so this is the first sample we did a flush flushing after U the first and before we Dre the second I think what that means is the second second once we get the results back we'll we'll show lower but we'll see I don't want to presuppose that but that's generally how
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it works um so the numbers are are interesting um with regard to the other fixtures you know uh we have a significant number of fixtures that that tested High you know almost 40% it's a big number um I don't think it's caused for alarm what the health experts tell us per se is that um lead is not absorbed through the skin so unless you're drinking it or somehow ingesting it through uh food preparation or or some other way um you're okay you're safe um but I think the fact that we had such a significant percentage test high of other fixtures um you know is a good reality check on the condition of our um plumbing and I think it's also affirmation that we want to be very Vigilant in making sure people do not drink out of anything other than clear drinking fountains um that's what I take away from it what's I just had a quick question for you uh the other fixtures are they um do they have filters I I believe some do and some don't but I'm I'm not positive in terms of the breakout but there are things like I mean you know there um sinks would follow in that for example um a shower would a custodial closet would a hose bib would I mean it's basically everything else in the in the district I'll bet you we have some filters in these but I'll bet you it's not a lot just because um they generally weren't um for drinking purposes right I think of uh students or faculty for that matter uh filling their water bottles at a sink instead of a drinking fountain I think that happened and um I'm hoping it doesn't happen anymore me too um thank you thank you you bet okay with regard to drinking fountains we you know we had a fair number of test positive on that as well and that that is absolutely of concern we had 243 that at least on the first draw were over the limit and the acceptable level on that is zero and um um you know so so there you have it other questions thank you I want to go back to the safety uh you going have 40 to 50 different uh state safety groupings so to speak is that what you're talking about does that include the does that include ones that aren't connected with uh the recent things like aspes and for instance Does it include uh playground safety well I actually you safety playround safy pretty big deal um so a good example of um a number of those in that 45 to 50 are facilities operation safety issues occupational safety for the facilities folks that need to reside in the EHS program um things like ladder safety things like fall safety that aren't student related so um that's still part of the role that EHS Department uh should play inside PPS well what about the playground safety is that one of the things playround safety is there safety for instance we still have custodians that don't walk up the big garbage deals that are supposed to lock them up every night and they don't do it you go and Grand safy is also there that's in there what about and that we do um one of my folks actually does surveys annually looking at all the playground safety issues what about like gymnasium safety we've got a lot of uh gymnasiums that were older that have unsafe conditions maybe in them or is is that part of will that be part of the not to my knowledge now I think maybe we want to add that I'll take a look at that superintendent maybe because gymnasium safety is a pretty big deal uh you've got and for and it's not so much that there's a lot of kids that get hurt but when you get hurt in a gymnasium accident you're going to get killed I mean literally you fall into the wall that isn't paded underneath the baskets that type of that during an athletic Adventure athletic or or how what you have what you're storing in the gymnasium all there's there's all sorts of gymnasium safety problems and problems also surrounding uh other facilities in the school like uh uh uh things in the in in uh a shop area things in things in uh uh auditoriums yes safety things that shop safety should be certainly the responsibility of the instructor theoretically sometimes they're not as good maybe as they should be those types of things uh they don't a lot of people just don't see safety so kind of that's and and then the other one that I'm concerned somewhat about is
02h 00m 00s
uh is springing we're supposed to be in IPM School District that was passed Years Ago by the school board and yep and we're and we're I'm I'm not 100% sure that that has still been passed down whoever is doing those types of weeding and so forth needs to know that uh I'm not and I'm not sure those are just thing I have a real strong interest in that we at one point did a pretty good job they were going to spray up at uh up at Robert gray middle school down across and I had to go get that stopped we weren't stopping at ourselves even though we that was on our property that the county was going to spray but we're supposed to be we're we're supposed to be an IPM thing and and I'm not sure if how thaten ACC that is taking place you want spraying pesticides herbicides yeah are we that's actually on the list already yeah yeah and we're not supposed to be applying them on the schools and except there's a there's a very narrow yes thing and I'm familiar with that I've work good and the playground safety I'd be more than happy to talk to you about i' worked on that for the last 40 years actually more than that I'll see two safy because for instance automobiles do we have uh we have automobiles that Park on our playgrounds it's a bad idea so vehicle safy things to that yeah safety on campus yeah just you know playground and in gymnasiums particular the two big e thank you very much and it's wonderful to have somebody online who's focused on you're making my point about the large number yeah you're adding to a huge number you just added three to them yeah yeah thank you a lot of folks don't realize um how many programs an environment mental health and safety program uh Department can be responsible for it is quite large some take some take one day a year some take every day of the year right all all over the that and the follow through is not always there because people there's a lot of people that just kind of go for safety I'm and and if those people are your cust if that person is your custodian we had a situation where we were worryed with just how our FL flag pole uh uh you don't think about the flag pole uh ropes except we had a school where it was a problem because there was a child that continually tried to hang themselves on yeah one thing of course that I I will do um in regard to issues like that is I'll be looking at about the past three to five years of workers comp records that gives me an idea at least about the workers and any kind of Records also about students yeah to let me look and see what has actually happened that's a critical we keep student injury forms I'm sure yeah all right Mike So Courtney just one thing quick I think I heard you say on the um the drinking fountains we're saying that zero is the safe level for lead that's correct okay so just to distinguish it from the 15 parts per billion well no um zero fountains testing over the 15 parts per per billion um is acceptable in other words the whatever that total is uh basically 20 almost 2300 there were 243 that tested over that 15 parts per billion um okay level and the acceptable level of of numbers that test over the 15 is zero we as you know we don't want any fountains that have um water in them that test over that limit does that make sense so I'm not saying the level has to be zero I'm saying it needs to be essentially 14 or or below to be within the federal standard okay so that's just I want to clarify yeah I'm sorry if I wasn't clear on that um so we may um we may have elevated we're defining elevated lead as 15 or higher we are okay not zero yeah okay thanks did you and so let me ask this then did you [Music] um what's the percent then of the 2017 that have detected able levels of blood did is that a statistic you I don't know we could GA that yeah it's a you know it's a manual process you know we've we've posted all of these to the web and so we've got to go through and grab each of the fountains out of there and then look to see what the levels are we could do it I mean it would take some time parents would want to know and I think maybe like what the average value is but whatever anyway we can we can do some more work on that um all right so we're you know kind of where we are now and where we're headed with regard to um water quality um all our fountains have been uh essentially covered up or inactivated uh for the start of school uh there's a
02h 05m 00s
photo in here at some point yeah you can you can see it here so it's not the most visually appealing I wish we didn't have to do it but but we need to do it given the measurements that have been recorded um we have arranged for alternate uh drinking water source and it's you know again there's a photo here to to show you it's I think it's a better system then you had in place at the end of last year it's not a million disposable bottles but we do have um you know some larger ones in there still inconvenient there's an expense involved but again I I think it beats the alternative we have add a added a significant amount of signage you know one of the recommendations we received um appropriately was that we make it real clear that any room that has a fixture uh that's not a drinking fountain uh needs to be um signed that uh makes it real clear that it's not used just for drinking purposes and and we're in the process of doing it um we may even have it completely done by now so essentially every room that has uh some type of fixture in it be it a sink or you know essentially anything uh we'll have one of these signs on the door and in fact maybe even both sides of the door and we're working on um a kitchen opening plan uh kitchens will be open for the start of school um you know about if you look at the data about half of the kitchen um fixtur are fine about half of them aren't at least have you know one sink within their um area that tested High um in talking with the program director it's not practical to um you know do one menu for half and and one for the other so we're going to open school with pre-washed food which is what we did I believe last year um there's an expense involved in that it's not ideal but what we're also going to do is work towards clearing those other fixtur over the month of September and and try to get back to a regular um you know operating procedure by you know hopefully by October hi my name is David Hobs I'm the senior director for facilities and asset management with Portland Public Schools I wanted to talk with you today about uh our plan for water in the schools uh in the fall to reassure you and your kids uh what our plan of action is for start of school so I want to make sure that you're aware that we will have uh safe drinking water in the form of bottled water and just dispensers located throughout our schools uh that will be the critical piece for uh you to help uh educate your kids uh as they come to school make sure that they're focused on on drinking out of the dispensers I wanted to let you know that uh washing your hands in the sinks in the bathrooms is perfectly safe there's no issue with that uh whatsoever and we uh are are going to make sure that uh only sinks are open for washing hands there will be no drinking fountains that are open uh they will either be bagged or shut down uh during the course of the year and sinks that are available are specifically for handwashing purposes we'll have signage up on all doorways uh with uh water fixtures behind them uh again helping to educate the students on uh the fact that they're only supposed to be washing their hands they're not supposed to be drinking the water out of the fixtures in the classrooms uh I also wanted to make sure that you're aware uh we would strongly encourage your students to bring their own refillable uh water bottles to school for use but I do want to assure you we will have cups at every dispenser for students to drink out of uh students will have access to as much drinking water as they would like during the course of their day we also have a plan in place for food preparation in our kitchens to provide safe food for all of your kids in our schools uh this will include initially um pre-washed food uh and pre-prepared food that does not involve water systems we'll be working to reopen those Water Systems as the school year progresses and we'll have safe water in the schools for preparing foods for those of you with kids in sports I wanted to make sure you're aware we will have safe drinking water for after school sports weekend Sports programs kids will have access to Safe Drinking Water uh at all of their sporting events um okay so looking forward um you know we still need to analyze this second sample I think if anything it's going to show lower overall um positives and the first one did but we need to take a look at that and we don't want to take that for granted we need to look at this whole um procedure we have in place for filtering I mean we have a number of filters out there on the fountains and you know there's there's legitimate questions about are we using the right type of filter and are we maintaining them correctly and um we need to figure that out before we release these fountains um because I'm not certain we are and and again we just need to have a kind of an ironclad plan in place both in terms of the type of filter and our maintenance procedures before we um get back into into using the related fixture we are in the process of Contracting with an independent third party in terms of um you know once we get the data both
02h 10m 00s
the first and second draws you know how do we fix this thing and you know part of it will be fairly straightforward in terms of you know replacement of water fixtures there'll be piping replacement of course um there's other protocols we use which actually may be pretty effective and not very expensive you know like a flushing protocol that that we might be able to rely on and and ultimately we also need to um develop a database of all these fixtures I mean it's a big job in that there's I don't know what that number is you know thousands and thousands but it's it's important that we keep track of these so that we have a a record of each one basically so that when something isn't happening we have a sense of um of the history of it you know people are going to ask legitimately uh if you look at the data we had about 12% of the drinking fountains which tested high and we we also had a few that tested high for copper and so you some of them were were on the same fixture some independent so I think the overall fail rate per se was probably 13 or 14% well that means around you know roughly 85% didn't test high and I think there's going to be questions as to when can we open those um fountains and I think the answer for now is we need to hang in there we need to again get this other sample we need to figure out this whole filtering protocol and we need to wait for recommendations from this independent third party and uh again it's inconvenient there's an expense involved but um in my opinion it's the lesser of the evils we don't want to rush out and and put anything back in service and then have any type of um uh mistake or regret later and again I think it's just the world we're in we are working on it we are going to make progress on it um we are going to get to a point where we're we're releasing them for um you know back in operation but we're not there yet and we also think about need to think about Communication in terms of well are we are we going to be okay with releasing one school and not the other and and we might be we just need to kind of think through that yes go ahead does everyone understand the business about the first and second draw is that clear to everyone okay all right um in addition to um I'm sorry we okay goad okay in addition to um our our lead in the water um challenges we also have some lead Pate challeng Alles and um you know the good news is you know again as I talked to our longtime staffer today and you know we were going through the the outstanding list of of paint needs we have a database of about 2200 um items I mean it's it's extremely comprehensive and and voluminous and each one is rated in terms of the severity and and we do look at that and we do prioritize and um it's not a bad system the the problem is we haven't the problem is we just haven't done enough painting in recent years and um and so we still have a lot of unmet needs out there now you know with with the board's help and support and the money you've allocated uh recently we were able to do a lot of painting this summer um we've done more this summer you know and again I got a reality check from our our staff person but we've done more this summer than we have over the last 20 years basically and and we've hit about 26 schools to date and we think we're going to hit around 40 by the start of school and so we've made real prog us and it's heartening and we've taken care of some real problem areas and and again I I thank you for that it it doesn't mean each school has been completely repainted but it does mean they've gone into each School they've looked at what we think are the most critical areas and they've also you know had the discretion to hey if you see anything out there that that looks um like it really needs your attention go ahead and and take care of it while you're out there so so we're making progress now what's also true is um we have a lot of unmet needs out there meaning there's some exterior areas that are flaking there's uh some windows that are flaking some sighting and we need to be really careful about that I I don't believe I mean we've really talked about it I don't believe there's anything out there that's um that's dangerous but uh it's not something to be taken lightly and we need to kind of keep an eye on it and also have some kind of procedures in place for the custodians I mean we we kind of do now but I think we need to re-emphasize with them okay if if you're you know see paint shs out there here's the appropriate protocol to use um to take care of that um and I I think we're going to design some type of communication to the schools just to kind of acknowledge that this risk is out there and we need their help in um in managing it um what we're also doing is we're bringing a third party in to help us um look at our program you know kind of from a different Vantage Point um and use our expertise maybe to make some changes in in how we do a few things but but the biggest problem with with our current program is we just haven't simply done enough in the past to keep up with the deterioration that occurs and uh and we're we're doing a
02h 15m 00s
better job of that thanks to um to your help John uh anything else in the gap or the oh this is uh for you've got in your notes I think don't you okay this is a a little bit about this is kind of a descriptor of what I shared with you at the very beginning uh to make sure you make the distinction between the Gap analysis and the department as opposed to the assessment of the environmental health and safety impacts on the schools okay so nobody going read it to you just wanted to make sure you had it okay and same thing here this is the EHS FCA okay right that concludes our report good than thank you very much been doing some great work Steve Steve I assume even though we're talking about 15 parts per million I assume what our goal is zero parts per million in the water in our schools I assume that's our goal I just don't want to confuse I don't want to confuse people in the public by thinking that we're shooting to make sure that we're down under 15 parts per million in the long run we should be we're shooting for zero parts per million in our drinking water sure I was yeah I I just didn't want them to get into you secondly and and are we prioritizing portable classrooms in our drinking fountains in other words it's a it's a lot harder if you're a teaching children in a portable to worry about kid wants a drink then you got to send them inside over as opposed so we should have our Portables should be prioritized for drinking to make sure each of those has uh water in it I I can check into that what we've done is we've placed uh one of these big you know five gallon containers uh essentially everywhere there was a drinking fountain yeah exactly and the but the Portables themselves need drinking water in them because the kids go in and out in and out hey I want to drink then they're then I think we make sure that we think in terms of educational things and that's a really big- time educational thing if you're in a portable and the reason I kind of know that is because I taught them portables for 10 the last 10 years I Tau about and we had a drinking fountain in the room and I'll tell you i' had driven you nuts if you hadn't because hey I need a I'm thirsty I can't go and all and and and there's the drinking fountain yeah I think I think it gets into the objective of what we're trying to accomplish here if it's to have drinking water where we had it in the past um we've done that if it's to enhance the right and I'm just saying that that maybe that's not the but that's a different issue but we can we can talk about it but it's a good issue uh I think that there's a couple other safety things that I had which one is traffic safety around the school that's been a huge issue in the past for safety we had a problem at at Fabian when they're out here with the bicycles coming down and there and big issue last year at uh I think it was Cesar Chavez but I can't remember exactly about the traffic and how that works so traffic safety is a big one and another one that we're not looking at as hard as we should probably is our security uh you can walk right into certain schools nobody even there sees you or whatever so and the security people who were there that whole security situation needs to be uh looked at better one of the things that that we just hadn't been looking at that stuff carefully necessarily and the fact that you're taking a look at that I think that's wonderful that we're moving Direct moving in those directions and the other the last question that I have is actually I think for Jerry about uh are when we're building the new schools did we go and test the Water Source in them you know what I'm saying because everything that we're testing basically is in the fountain but we're building a new school and putting in all new Plumbing but what about the water source in the bottom at the the are we looking at that if that water source is contaminated it's a problem I mean and that's a lot of people look at that when they build the building are we taking that in account at all have we thought about you're asking if we did test before we did renovation I don't know it was before asking if we're going to take samples of like some of the new Roosevelt building no I was asking if we if we tested the source the original Source or or not yeah it might be worth looking at save us a lot of trouble if we put in all that plumbing and all of a sudden Ringo you got the source is a bad one I don't know how the water I'm not smart enough on this to know how the Water Works
02h 20m 00s
coming in do you have more than one source into one building or what I don't know but it's it's certainly I think worth looking at talking about the the water main The Source yeah yeah the main water source it I don't know how that runs in a building does it come in the same place you got a bad one coming in and I don't know exactly but I I just think that Portland has read a lot lately and that's one of the things they look at Portland has one of the cleanest U sources of water coming through the bureau yeah uh water water Bureau of any city in the country right but they have the they have the problem is that a lot of cities put in the stuff that don't degrade the pipes and and we don't so I don't know how that comes out in the end in the overall thing but you're cor yeah yeah except that our pipes that's one of the reasons we're having so much trouble is because they don't treat the water to not degrade I I'm reading up on it all the time so but not that I'm an expert by yet I am an expert on playground safety though yeah you um first I want to thank both John and Courtney yeah uh they've been incredible resource for the district um we have we have we put a really great team together we meet daily every day uh to discuss health and safety and and how we address things as they come um it's it's fluid it's changing there's a lot of things that we're we're dealing with and uh and we really have have really great team between both uh these gentlemen and Joe ker and David Hops uh Courtney wrestling and um Jerry as well he join us every morning in this hotle and and we take this really seriously um the the students health and safety is number one priority and back to your question uh Steve about the security um I have had a meeting having today as a matter of fact to discuss security whether it's cameras or staff um so we are working on it we we're looking at making an assessment and come back with recommendation what what we need to do about that uh there is significant amount of work that need to be done there um and it would require a lot of resources um our issues going to need a lot of money I mean let's face it it's it's not going to it's going to be costly um everything we're looking at is going to cost a lot of money um as far as the um the the work that's is going to take it's going to take some time and I I just want to ask people for really some patience it's it's you know we can rush it we can hurry it up when we rush things we'll make mistakes um and so so we just need to be mindful that we're really working really hard as Courtney said we've done more work in this summer than we've done probably over the last 20 years that's significant amount of work that's happening um and and we're trying to do it really quickly at the same time planning so we're we're we're flying plane and trying to learn it at the same time it's it's it's significant amount of work that's happening the other thing I want to share and and really acknowledge is is our staff whether they're custodians or maintenance staff uh I know this is hard this is hard for a lot of folks it's hard for us and it's easy to point finger and and and accuse them that they're not doing their job I really want to appreciate what they do because they're working extremely hard and and the last thing I want to see is that the the being faulted for something it's not really their fault it's it's a system issue we have failed as a system we have not invested in The District Maintenance uh when I looked at the data um over the last last 30 years we probably cut down the funding on maintenance probably by 50% I mean I won't be exaggerating if I say that um we have focused our resources in the classroom which is legit and that's where we need to go but we have neglected the maintenance area so we can't fold the staff for it I just want to acknowledge the work they do it's really hard work um and I want to thank them for the work they're doing um so just just let's just be mindful of that we're trying everything in our power to do in order to deliver safe schools for our kids are we are we well you're talking about systems and I you know I'm a big custodial fan but one of the things that we have had problems with in the past was prioritizing the safety work in our schools the the the Small Things the the taking the taking off the gang riding the hole in the floor the the rats running out the the the stuff that's going to fall off the ceiling the
02h 25m 00s
immediate safety things are we thinking in those terms and rep prioritizing I mean and setting up a better system because we should be we're short-handed there no question but we should be prioritizing things so we're out doing the things that are the most important with the people that we have and I don't really think we were doing a good job of that before I can't speak about the F but this is what I can tell you today um in in bringing Dr Burnham on board and moving health and safety into risk management that's exactly the thinking behind this we're taking all these as risks and and we're making assessment on all these risks to come up with strategies to address them and and when when Dr Burnham say 45 probably to 5050 different programs all of these are risks um issues that affect the safety and and the security and the health of the kids and the staff so we're working on all of these to prioritize and based on risk and then find out um what strategy we can deploy to to address that um so there's there's a lot of that work will come out and if we miss anything we'll have opportunity to share it with uh the stakeholders that we have all our Union Representatives um and our Sans and maintenance and and staff to chime in and then help us in that process uh with engaging everybody in this work I don't know so we are looking at that is the outset of that yes okay thank you long answer but yes it's just I'm not sure we had a system set up that prioritized it was a who yells the loudest system to some degree and some of the immediate things that can be fixed with somebody going out and fixing it are different than the lead in the water an example was at Lincoln High School where they where the the vents were not good enough down below I mean it was horrible there were kids getting ill just because we hadn't gone out and fixed those vents which took somebody a couple hours to go out and analyze and see what was taking place and it only got done because I was yelling about it it didn't get done it had been turned in several times before but nobody done because we didn't have a system that prioritized and said okay we need to go take care of this I don't know if it's a takes a long period or what it is or how it would work but we need to have something that every every every principal who puts in a who puts in a a health and safety concern knows that they're going to be treated the same as everybody else and that they're going to be we're doing the best we can to get to those that's all I'm saying we don't we I can't say today we have the system in place we're working on developing that yeah right in in taking every isolated incident on its own it may look really bad but when you look at the amount of work orders we get collectively it's significant number of those so I can't look at one and say yes I can deploy somebody for two hours because some some board member raised it because that's an easy thing to say uh but when you have thousands of these then you got to look at these work orders and say which one is riskier than the other yeah that's what I'm saying we should have a which one's riskier than the other corre and but it that needs to be almost a daily assessment versus the overall assessment that's all I'm saying and so if you got a if you have something breaks down and kids are going to fall and fall down 15 feet and get hurt because your railing broke that's a much more serious thing than okay we have some lead paint That's not chipping that's all I'm saying and we and we need to have a SI we need I think we need to systematize that I agree know I'm repeating but I might just add to your comment that uh an EHS program or Department um is most effectively and efficiently managed when you have a way to assign risk to a particular program or activity and uh the way to do that uh is to consider based on information from risk management student injuries uh the data we already have to look at probability and severity uh when you look at those two different components um and you you on the data you have sometimes you don't have data you have a pretty good idea if you have something very very severe outcome but it hasn't happened yet you still got to give that some attention yeah right that's that's the tricky part I mean I think that is the best way to run an EHS program but with 50
02h 30m 00s
programs it's going to take a while to prioritize that as as youf said I mean that's why he put this EHS Department over in Risk because it's a natural fit to be there even though EHS works very closely with facilities all the time and so often they're there but being in Risk is also a great place for to be especially when you want to run it from the standpoint of risk so we're going to have to do something like you're talking about for each of those programs does uh are we freeing up custodians more in now I don't know if recently but in the past we had custodians unable to take care of small uh things they couldn't fix something maybe without going downtown to the uh uh to the maintenance department are we is that still in place strongly or is that are we dealing with that I mean it was a it was quite a Prohibition that we had on our custodians for what they could do and it came about through the labor agreements and so forth so do we still have that in place do we know we can find out yeah that'd be a good thing to look at because we want to free up those custodians to to know that they can geez if you have this little problem they can fix it if they want if that's the case I don't know if it is but that's certainly something that it's worth looking at because that would help us a lot if our custodians could do more than maybe what they thought in the past thank you for coming thank you both for a great report thank you thank you all right board will now vote on the amander of its business agenda having already voted on resolutions 53 324 5325 uh board members are there any items you'd like to pull or separate discussion we're doing the whole thing 5323 I have a couple questions on okay um so we will vote on everything except 5323 Miss hon is there any changes to the business no is there anybody like to comment no okay drive a motion to and second to adopt the business agenda so moved second moved and seconded by directors Anthony and nolles um any discussion Thank you Pam there yeah uh no uh the board will now vote on the business agenda all in favor please say I I yes all oppose indicate by saying no the uh business agenda is approved by vote 60 with um student representative yes voting yes all right um on 5323 in order to discuss it we need somebody to move it so move been moved by director Anthony second second seconded by director Rosen discussion and I apologize to the staff for not letting you know about this earlier that I had a question on it I my mistake uh you've got the last one which is the digital resources provide a career and college readiness tool to enable students counselors and parents to plan track student goals and promote College and Career Readiness and results we got a $182,000 on that what what do we got what do we got here for $182,000 I can har it's one of those things I end up it's one of those things I end up trading off against something else and going whoa that's that's a chunk of change for that and does it really is it making a difference and this is also an a option to renew annually and we have a maximum contract term of 425,000 and we're sitting on a a promote college and quer Readiness and results I don't I don't know any chance if nobody's my apologies there any chance to table this is that a problem depend on yeah depend on people wanted to yeah right yeah yeah if anybody wanted to but I would it be I was just asking if I so would we we would have to I'm sorry just a process question we'd have to all vote if we wanted to table it or could Yousef just table it table table we have to vote okay it's a little late to withdraw it because it's here I
02h 35m 00s
guess okay I I'll move to table this to the next to the time certain table to time certain which is the next meeting and I do apologize for this it was my error is there a second second all right um any discussion Yousef I guess I guess my question to you is is this time sensitive um yeah and that's what was the problem which I I'm stupid this is a this is a college high school planning and tracking is somebody from high school here on time graduation initiatives yeah tracking stuff how about you got the it he know it's that was my question it's not navian but my question would be how does it interact or supplement Naviance you guys know I'm asking is this Naviance this is navian oh well this is the this is the program the primary contract for Navan in our high schools to help students this is program we've had for years it doesn't refer to it as such I think I think okay good thank you thank you um all those in favor of tabling say I I I any opposed okay uh um it is tabled until next time all right um this one yes or all of us just this one yeah just that one um the next meeting of the board will be held on September 6 are we voting on these we table we Ted this one we tabled the we tabled the Hopson one okay so we need to vote on the L of the that are yeah thank you Pam okay yeah all right um so on the rest of 5323 minus Hopson um so second moved and seconded um all those in favor I yes opposed um exstension uh passes six to zero with student representative yes I I'm so all right

Sources

PPS Board of Education, Archive 2016-2017, https://www.pps.net/Page/10970 (accessed: 2022-03-24T00:57:51.375732Z)
PPS Communications, "Board of Education" (YouTube playlist), https://www.youtube.com/playlist?list=PL8CC942A46270A16E (accessed: 2023-10-10T04:10:04.879786Z)

2016-08-16 PPS School Board Regular Meeting

Documents / Media

Notices/Agendas

Materials

Minutes

Transcripts

Event 1: Board of Education - Regular Meeting - August 16, 2016

Sources