2015-03-30 PPS School Board Special Meeting

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District Portland Public Schools
Date 2015-03-30
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Meeting Type special
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Event 1: Board of Education - Special Meeting - March 30, 2015

00h 00m 00s
good evening everybody this special meeting of the Board of Education for March 30th 2015 is called to order would like to extend a warm welcome to everyone present and to our television viewers any item that will be voted on this evening has been posted as required by state law meeting is being televised live and will be replayed throughout the next two weeks please check the board website for replay times this mean there's also being streamed live on our PBS TV services website director Atkins and Morton are absent this evening so the first item on our agenda is consideration of a step three complaint tonight we'll just decide consider whether or not to accept an appeal on this complaint under the provisions of our new complaint policy board is not allowed to discuss the contents of the appeal at this time tonight we are only voting on whether or not to accept the appeal so we will not be discussing the content of the complaint if the appeal is accepted tonight the board will then vote on the substance of the peel within the next 30 days the board has had ample time to thoroughly consider the complaint of investigation at level 1 and level 2 and the superintendent's recommendation which is the PPS will institute a recommendation for a pilot scheduled for two varsity basketball games for the 2015-16 basketball season where the girls will play at an earlier at a later time and that PPS athletics department will work with each high school to ensure that the bus schedules for the 1516 basketball season do not disproportionately require early dismissal for any team and that the PPS athletics department continue to work with high schools to avoid inequities in other sports that can be caused by these bus schedules board members before you vote before you is resolution number 50 55 a majority vote of yes means that the board will accept the complaint and vote on the substance of the appeal within 30 days which means we would have another hearing where we would discuss the substance a majority no vote means that the board will not consider the appeal in which case the complainant may and annex if we would accept the superintendence recommendation and in that case the complainant could choose to appeal to the Oregon departed Education Department of Education so at this time at this time the board will now consider resolution 50 55 step three complaint considerations do I have a motion so moved second we're okay director Regan has moved and director Belisle has seconded the motion to adopt resolution 50 55 this Houston do we have any citizen comment okay is there board discussion at this time director bill we have the legal person come forward and need what says we can't discuss this exception so this at this point in time because of you really want to accept the resolution are not based on this substance I mean what else electric so we'll ask the last general counsel jolly Patterson to come forward and I would also refer you all to the complaint procedure and administrative rules we passed this what in november i want to say are we back and i think this is i think this is a great opportunity for us to see if it is working and if it doesn't work then we can certainly consider amending this which will take public comment and all the procedures we usually go through to amend a policy or change of policy but tell me what you go ahead and and explain what the ad says now with regard to step 3 completely thank you sir alec aderson general counsel so for a step 3 complaint the here's exactly what the administrative directive provides the request for a board-level appeal should be submitted to the board office with within 20 days of the superintendent's decision the board will vote on whether to consider the appeal within 20 days following the receipt of the request for appeal the board will be provided with the written record of Appeal including documents submitted at step one and two and the decision of the superintendent when we were when the board was considering the policy in the administrative directive there was some discussion about whether the board wanted to have specific standards for when they would accept an appeal or not and I think the decision was of that there we were not going to include specific standards so it does so the administrative directive doesn't lay out specific standards that you will make your decision on tonight
00h 05m 00s
so at this time it's we are considering whether we're going to consider that come early her tribute so there's nothing in there that says we can't discuss it now I you didn't read anything that said that no there's no there's nothing I said now if we wanted it could decide we could have a discussion on what the merits of it are to decide whether or not we wanted to hear the hearing correct there's nothing during obsession I mean there's nothing that i read you thought i would assume that my point we could discuss it so I what I'm thinking is when we were talking about this before it was if we all looked we all had a chance to review the record and then could decide if we thought that there was if enough of us disagreed with a superintendents recommendation or something else then we could certainly go to review the complaint as a board where we would have the opportunity to open up everything and review it yeah so but week I think that appointment I think that the point is sure i think that the point is that there's a need to do that twice especially if we are if we would vote not to go forward so pretty simple anyway so well I'm gonna come on let's go ahead and have some discussion okay director critter first yeah I'm gonna vote yes cuz i would like I would like to have more discussion on this and I think it warrants him I I would like to hear the appeal after reading the record it seems i would like to do that good news dr. Egan um i would also like us to go forward with an appeal I think it's a really important issue and I think if we decide to go forward we might even broaden the discussion around title nine to do even a deeper appeal maybe even surveying some of the female students and their families and see if there's other issues out there that we should be paying attention to my my my sense is that we have had a policy around our practice around when different teams play for a long time and when I when I look at it that practice doesn't necessarily make sense and I don't know why we wouldn't both consider a more equal distribution of you know prime time slots versus non prime time slots boys vs girls but I think we maybe even need to take the opportunity to expand the discussion so their tribute yeah I'd like to support both what director curler and director Reagan and have said ice right up my alley I think we need up we may need a broader look and we should listen to it and that was my original intent one I was involved writing the policy that we actually take a look at these things when they get to the board so so I am trying to member witches and no one which is a yes I'm kk probably gonna be a yo okay yes is that mom and my reasoning it as a number of things based on the record that I reviewed including the reports from two investigators and the superintendent's review and recommendation and that is that I was concerned I guess I would start with I really thought that the idea of running a pilot to see exactly how many people come to see the girls and the boys games at different times was a was a good resolution for this I'm fearful of us having the girls games be later and having everybody come and watch the boys games and then leave because that's historically been what's happened and so I wouldn't want to push our girls into playing at a time when they're not going to have an audience when our whole idea is to have an audience to watch them and so so I thought that the superintendence recommendation to do a pilot on these things would be would be a reasonable way to go and then on the other part with the concern about instructional time I think that the recommendation is that the superintendent made about working on that and changing those times and being cognizant or paying attention to those times on the bus was was what we what we actually need to do so I I thought they thought that they were both good resolutions and so that for that reason I'm going to be known buddy else um dr.
00h 10m 00s
Egan from what I can tell the loss of instructional time is real and I appreciate the superintendents position that you know each of the schools should take a look at that and try to figure out if they could tweak things but at the same time I don't know why we as a district wouldn't just set a policy that would make that loss of instructional time spread evenly between boys and girls I don't understand why we would be looking at status quo in this case when you're talking about looking at you know an issue of fairness and doing a pilot to me the pilot should be fifty percent of the girls games are at eight fifty percent of the boys games are at a tweed pilot that and we see what the response is I don't know why we would do anything less than that I mean title nine that's what that's what title nine means it's about equal opportunity for girls and boys so I would strongly encourage my colleagues to please vote yes and let's have the discussion and let's also find out if there are other areas out there related to our practices and policies around title nine see if there's other issues out there we got a an email today from a student was from a student who worked out newsletter article from Franklin and you know there was another issue where the boys tennis team had a coach from the get-go and the girls didn't and you know the day that you know that the team started practicing they still didn't even know if they were going to have a tennis team so I don't know how often those issues are happening out in our schools but it's our responsibility to make sure that we are following title nine and making sure that it's working for our students so I would I hope that we will take the Sun it seems like a very reasonable request from this parent and I'm grateful to the parent at wilson for bringing a boat I was a student athlete aight at the time I don't think I I thought about the girls games being earlier late but the more I read this the more I thought yeah we're not we're not treating the girls equally and we should be that's that's what title nine is oh I understand I just I'm careful that there are is not going to be an audience I mean I mean I'm sure that's the biggest under folks of show up I think it depends on I mean why if you're talking about prime time prime time would be when people come to see you mmm which tends to be when parents can get there after work and a lot of times you start games at 5 45 and parents can sometimes but we should just so I know I think it's fine yeah I just I just I thought that the superintendent had a reasonable well I think the superintending made improvements but I don't think we're there yet you want to talk mean all right well equal that's what that's what title- all about you want do you want women to be any boys explicit anybody else has the discussion no okay um support will now vote on resolution 50 55 all in favor please say it could be a roll call please indicate by saying yes yes yeah tell yes you guys all opposed please indicate by saying no no any abstentions resolution 50 55 is approved by a vote of four to one with such combo I forgot to mention the student representative Jaswal is not with us tonight so that's it cool our next item is the business agenda the board will now consider the remainder of the business agenda having already voted on resolution 50 55 yes you said any changes any public on it okay have a motion in the second to adopt a business suggest so moved second factor Regan moves and director Belisle seconds the adoption of the business agenda miss you soon as their onion already asked about public comment any discussion on the board you know what I had one question would you give me just two seconds oh uh under new contracts I'm on page 14 of new contracts superintendent we have a a new expenditure contract which is school it's called school specialty it's the purchase of classroom furniture and i'm sorry i meant to send this to you earlier and i apologize purchase a classroom furniture with related accessories and supplies on an as-needed basis for bond funded office of school modernization projects it says not to exceed eight million dollars that seems like a fantastic amount of money I wanted to make sure that wasn't a typo and why why would we be I mean I'm assuming this class room furnitures for our new high schools primarily and those aren't even going to be coming about for two years or we're actually moving kids that while Roosevelt I guess could be I'm not sure why we're improving this
00h 15m 00s
big a contract for furniture at this moment in time and just would love an explanation Jim Owens okay opportunity response pick you up Jim Owens senior director office of school modernization thank you for the question this is a large item that's that's noted we reasoned staff is requesting this authorities due to the nature of cooperative agreements the budgets that we have in our projects for Franklin High School and for Roosevelt High School and also furnishings for Marshall require that we look at cooperative agreements and we don't know how many copper agreements will need to be using so we have been estimating that this particular one with school specialty who is the provider that we're looking at we could order as much as eight million dollars from school especially for those three sites it likely won't be that much but we don't know exactly how many different coops we'll be using so we put in the maximum amount that we thought we would use which is actually align with our budgets for furniture fixtures and equipment for these three projects that reveal so this is money out into bond correct these are this is for office of school modernization to use on three bond funded projects Marshall Franklin Roosevelt Marshall well right I know it's a showing school but why would be putting new so we need to new material into Marshall know we can we just move over what's in Franklin we're not going to use the tables and put them in crux and move macross not entirely in fact that's actually what's triggered the request now is we have a requirement to purchase some science tables for Marshall that are in place now that'll be needed to to support the students from Franklin therefore the two-year period joining them there are they glued to the floor and Franklin or something these are items that are either partially attached or they're completely look relocatable easily moved so it's a they're not easily they're not easily moved to it and they're not even movable well there-there movable some some of them are attached to the flooring or to case work but its a mix of minimally attached equipment and then also equipment that's fully fully portable fully movable could we unscrew them and move them for less than it costs new ones are we spending more money to cost new and as two moves that be over and back because it costs more to move them over and back than it does to spend new ones how much are the new table this is needed it for both the Franklin students as well as the grad students because the improvements that saw a few more moving to Franklin Franklin to Marshall back to Franklin and moving from Grant to Marshall and back to grant it's cheaper to do to buy new ones than it is to move them twice there aren't quite a few items that are at Franklin now that are being moved over to Marshall to support what as I like I'm desks then there's also new items that are needed well your student desks are also some student desks for being moved but only only a portion of them the bond project scope includes purchasing furniture fixtures and equipment for the full modernization projects for the debond included purchasing money for the new Marlo we have a line item oh I mean from Marshall well when we move them to marshal the new stuff then will we move that new stuff back to Franklin it's a it's a mixture of movement of furnishings for the school's the bond was intended to support limited purchase of furniture fixtures and equipment add Marshall to support both Franklin students and grad students well what was their estimate for the amount of money at Marshall for furniture pics we're putting out a little a little over a hundred thousand dollars so I 100,000 so we're at eight million on this and a hundred thousand is all that their goddamn are correct the bud the bud the furniture fixture and equipment budgets for for Franklin and for Roosevelt are about four million dollars each so this is a request for a potential of using school specialty for that full amount it likely won't be that much but we needed to be able to indicate the maximum amount that would be ordered through this permissible when we when we got rid of our shocks we jumped huge amounts of furniture that we would some of which we kind of like to have back what are we going to do and do what are we going to do with the Roosevelt furniture that we're not using anymore so some of the furniture is being surplus because it's beyond use to life other furnishings are being able
00h 20m 00s
we're able to to use it at other school sites some of it is able to be auctioned so the revenue stream that we generate from that we push back into the project it's a mixture of movement of this equipment okay and my my question was more I I mean I understood that with the new schools we are also looking at new furnishings and I and I think that's appropriate I'm assuming that most of these desks and tables are 60 70 80 years old so I'm fine with that I'm just curious about why we would be spending eight million dollars or looking to extend that now rather than in a year or a year and a half ago she ate in the contract now okay we're not actually stating we're going to encumber that amount there's some kinda thority to use this cooperative agreement to be able to order from so it's a it's a maximum authorization we're not staying we're going to encumber and you're confident that at some point we wouldn't want to use a different vendor your I guess I don't know what eat slop it is we have other cooperative agreements that will be bringing forth as well okay this particular one with school specialties is identified here there might be some others that would use other cooperative arrangements this is a alternative to to do in separate competitions for it because these firms provide a wider range wide variety of FF&E per inch picture and equipment this makes sense to do it this way and I would also add this is not uncommon to purchase FF&E in this fashion okay yeah it just seemed like it what's a shockingly furniture fixtures closer okay it's just the essential items that are remembering at this point in time within a within a school so it's possible to have other agreements with other FF II providers correct right doesn't there's nothing in this agreement that precludes that the Fabien project for example has a different cooperative nobody's very different could could we go with if within Franklin and Roosevelt this is tynus to this particular 14 0 FF II this this allows this mechanism to be used for three projects so furniture for Roosevelt for Franklin and for Marshall I know that's but let's just say that another provider raises their hand and says I understand your you're getting desks at X amount from this and we can provide it for cheaper with that with this preclude us from doing that would not preclude us from doing this also wouldn't be closed from purchasing it through a separate arrangement about a little bit dr. Beale so this is 8 million dollars none of which goes out for bid is eight million dollars that would be the cooperative raiments already been competed so this is within the framework of the permissive cooperative agreement what is have already been competed Mead meaning the vendors that provide these items have already competed for this work on a broader scale this isn't just Portland Public Schools using these agreements these are across school districts so work has already been competed from the standpoint of cost from the standpoint of fit and finish the features that are that are actually identified than you order from a list from the coop and then you you put them in place to how big a cooperate delish ordered from how big I'll take a co-op I mean I would have 200 more school districts or so these these are these are 50 school districts or three I mean I'm it's interesting I'm just curious about when that's coming this this particular one is with the National joint powers alliance center you may be familiar without NJ PA and it's national so school districts across the country could actually use this the 8 million dollars we've identified here is course just for PPS on those three bond projects but districts can use that co-op for furnishings further for their districts as well great thank you very much any other questions thank you Jim okay the board will now vote on the business agenda all in favor please indicate by saying yes yeah by saying no nose any abstentions mrs. agenda is approved by a vote of five to zero I think that's the end of our agenda it is next meeting of the board will be held on Tuesday April


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