2013-10-07 PPS School Board Study Session

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District Portland Public Schools
Date 2013-10-07
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Meeting Type study
Directors Present missing


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Event 1: Board of Education - Study Session - October 7, 2013

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good evening this meeting of the board of education for october 7 2013 is called to order i'd like to extend a warm welcome to everyone present and to our television viewers all items that will be voted on this evening have been posted as required by state law this meeting is being televised live and will be replayed throughout the next two weeks please check the board website for replay times this meeting is also being streamed live on our pps tv services website excuse me and we'll be archived there for future reference if you are interested at this time we will have public comment miss patterson do we have anyone signed up for public comment yes we do we have six our first two speakers are john hirsch and jane greenhigh great and as you are making your way up to the speakers table i'm just going to read through the instructions i'd like to thank you very much for taking the time to come to our board meeting we deeply value public input and look forward to hearing your thoughts reflections and concerns our responsibilities aboard lies in actively listening and reflecting on the thoughts and opinions of others the board will not respond to any comments or questions at this time but the board or staff will follow up on various issues that are raised please make sure that you have left your contact information either phone number or email on the sign up sheet guidelines for public input emphasize respect and consideration when referring to board members staff and other presenters while we value everyone's perspective our rules do not allow for criticism of individual staff members by name during public comment you have a total of three minutes to share your comments please state please begin by stating your name and spelling your last name for the record and during the first two minutes a green light will appear on the table in front of you when there's one minute remaining a yellow light will appear and when your time's up a red light will appear with a little buzzer that time we respectfully ask that you conclude your comments again we sincerely appreciate your input and thank you for your cooperation go ahead good evening my name is john hirsch h-i-r-s-c-h and i'm one of three co-chairs for the portland 80 percenters for educational excellence we believe the decisions being made at the bargaining table should benefit students i will present one of our four recommendations this evening we want the assignment transfer and reductions in staff sections of the contract negotiated to ensure that we have highly qualified teachers in every classroom the contract language needs to incorporate the oregon statute definition of competence and apply it to teacher transfers reductions and layoffs the statute states and i quote competence means the ability to teach a subject or grade level based on recent teaching experience related to that subject or grade level within the past five years compare that language with the current contract competence is defined in the current contract as the ability to teach an area of endorsement or grade level based on recent teaching experience related to the area of endorsement or grade level within the last five years so currently educators can teach anywhere within their licensed area of endorsement regardless of their recent subject matter teaching since many licenses endorse k-8 or k-12 this may mean a teacher who has no experience with one age group or a given subject would have the right to bump or be assigned in an area for which they are not currently qualified the best way to explain this is by way of examples a long-term elementary music teacher the area of endorsement being music was placed in a high school choral and strings orchestra assignment the educator had not taught high school for many years had never played or taught the string instrument the impact students dropped the class and the choral program died another example a teacher endorsed in social studies who has taught history in government for 20 years under the current contract language could bump out an experienced but junior psychology teacher even though the senior teacher had no history of teaching psychology in fact under the current contract the senior teacher would be able to take the position even if that person had never taken a psychology class we believe that the negotiator should adopt the state law definition and build some protections in for long-term teachers so they get a reasonable amount of extra training to qualify in a timely fashion for available positions or the district establish a special training fund for teachers who are up for disposition but not immediately able to take that job
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our students deserve qualified educators in every class and educators need to have the training and experience for their assignments thank you thank you good evening i'm jane greenholst i'm in my 13th year as a portland public school parent i have a freshman and a senior both at lincoln i'm also here to speak about the union contract negotiations from a parent perspective first i'm really hoping that pat and pps can model the oregon legislature which made some tough compromises to get an agreement which hopefully will start reversing the state's disinvestment in public education this is certainly a better model than our shutdown federal government which is a national embarrassment and i think a strike would be a similar statement to our students that our leaders can't get things done for most parents the most important thing for students is getting great teachers in every classroom and there's there's nothing more important than a good teacher teaching enough hours so it would be ludicrous for portland to freeze last year's woefully inadequate instruction hours into the contract especially at a time when the legislature is coming up with money to increase instruction hours and hire more teachers for me it's not rocket science that portland's low high school graduation rate is tied to the fact that high school students don't get the bare minimum instructions hours set by the state and while we're very grateful that the board moved to start addressing the problem we still have a ways to go at least to get ninth and tenth graders getting a full academic day my freshman has a study hall and pe and actors workshop so i think he could have a bit more academics in his day i'm sure the reason the teachers are even offering such a proposal is because pps is trying to lift the 180 cap and so teachers are concerned that instruction hours will be increased by increasing class sizes and student load and this would be a very bad outcome for students so surely there must be some room for compromise here especially in light of the additional state funds these funds should only be spent on hiring teachers and increasing instruction hours for students and finally i would urge you to change the hiring process and get rid of the system of hiring rounds which just puts portland at a disadvantage and that's not going to cost anything to change thank you thank you both our next two speakers are frank selker and michael bailey i'm frank selgertz s-e-l-k-e-r and i have uh had a couple of students at portland schools for many years one just graduated last year thank you for the chance to speak um i wanted to second some things they said mr hirsch's comments i very much agree the teachers need to have competency in their subject my students have had teachers that didn't know some basics of what they were assigned to teach and currently one of my students has two empty periods i'm not going to call them free i'm going to call them empty periods so i very much endorsed what jane said as well teachers deserve excellent compensation and respect and support there's no question about that my family is a union family and i understand their perspective but portland also deserves excellent school system and this can only be achieved in my opinion with accountability and with accountability the power to act so the district must be accountable for the quality of the principles and the principles accountable for the quality of the schools and it follows that the districts must be able to replace principals and the principals must be able to replace teachers this includes also hiring the best new teachers which means getting rid of this current crazy system which very much disadvantages us in terms of getting good teachers knowing which teacher is excellent is not that hard the students know the parents know the principles now and i think it's a bit of a red herring that people say well how can we possibly measure everybody on the ground knows the issue is not knowing it's allowing action based on what people do know and i wanted to comment that there are many thousands of citizens that care deeply about what you're doing here sometimes they're not here because they are have more diffused interest they have jobs they're on playgrounds but they certainly care and sometimes they may not feel they can make a difference or are even intimidated but i wanted you to know that there are a lot of citizens behind you here and the conversations on the playground at the water coolers are going to reflect deeply what you do what you do takes courage and i very much appreciate that it's not an easy task and i appreciate you doing it i admire it for excellent schools we must be able to hire early we must be able to move teachers according to principal
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preferences pardon me oh okay sorry and the teachers i think the best teachers don't fear that i think the best teachers crave that and i appreciate your support in getting us there i think the timer started before i started speaking because i didn't know it's supposed to start sorry mr chairman uh members of the board superintendent smith my name is michael bailey uh b-a-i-l-e-y i'm president of the national disability rights network in washington d.c and although i am a resident of portland and divide my time between here in my office in dc we are the largest cross disability advocacy organization in the world running 57 non-profit law firms one in every state every territory the district of columbia and a huge native american program in new mexico i am also the author of special education a parent's guide to a child success which is the largest selling special education guide for parents yet published both of my daughters are graduates of grant high school one of them was a valedictorian and one of them was in special education i am speaking to you tonight about the general subject of seclusion and restraint and the use of seclusion restraint cells four years ago my organization published this report which through the courtesy of your recorder will be made available to each of you i hope you will have time to at least per use it it came to us because of complaints about death and serious physical injury to students in special education in every single state and these are highlighted in this report the uh our recommendations to congress are on page 39 and we very nearly passed a federal standard two years ago it passed the house died in the senate but it's ready for a markup in january with bipartisan support senator harkin will be introducing it and it is summarized here when portland public schools appeared at least to be very stubborn about removing the seclusion restraint cells at pioneer school an internet petition was circulated i went through three minutes all right lastly i will draw your attention to a case september 16 2013 out of the ninth circuit payne versus peninsula school district which holds that the use of seclusionary straight cells violates the fourth and fourteenth amendments the constitutional rights of special education students and it also holds that school districts who do not adequately train personnel in the use of aversive techniques can be held liable and our final two speakers are angela jarvis holland and sheila warren hello my name's angela jarvis holland and i am the executive director of the northwest down syndrome association and the all born inn movement to create a more inclusive civil society i represent over 1 400 families and two children very particularly who are portland public school students and my two boys i'd like to reference the same issue that michael brought up i spent a lot of time on the long range facilities planning group and it's very important to me that it be noted publicly that neither nwdsa or the disability rights oregon that gave statements in support of the bond want any single taxpayer dollar spent on seclusion rooms seclusion cells segregated schools for people with emotion with like pioneer that statement that was made when we saw on the news the reluctance to remove those rooms it jarred me very deeply and mcvin mcminnville explored other alternatives and at the elementary school level where they've seen 72 restraints in one year that 72 dropped to 15 after adopting some training and 54 restraints in 2007-8 we turned to just the number one in the following year it works to train people it works to support people we have an awful lot of resources i have a conference that brings best practices into focus and i stand in solidarity with sheila and her work it's children that i represent and it's children of color that overwhelmingly are subjected to these
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outdated practices and they deserve better from us thank you good evening hi i'm sheila warren w-a-r-r-e-n i'm the founder of portland parent union and the director of portland parent union and i'm here on behalf of endeavor nwdsa and dro which is michael bailey there's little evidence that seclusion helps children but plenty of evidence that it hurts them seclusion rooms do take children out of the classroom where they could be learning teachers and students can be injured forcing a struggling child into a seclusion room research shows that the children have committed suicide hurt themselves and even died inside seclusion rooms plus a lot of times staff are not properly trained we ppu have represented families who have witnessed restraints of their children in an improper manner including being locked in in a room to de-escalate the behavior only for the behavior to become worse i wanted i was researching this out and i found a parent's story and i want to read that in february the star news reported this is new hanover county schools in february the star news reported that parents filed a complaint against new hanover school county schools with the office of civil rights questioning the use of seclusion rooms seclusion rooms amount to a closed size space with padding where students with severe disabilities and out of control behaviors because that's what we see can be placed under observation during emotional episodes each special education student has an individualized education plan or iep that's designed by parents and school representatives each iep includes ways teachers can intervene when a student starts to get agitated teachers go through several de-escalation strategies to calm the student down before they use something more extreme tron executive director of special education in the new hanover county school said if all else fails all these other little steps to try get to this boy there may be an there may be an intervention that could include physical restraint of a seclusion i'll just go oh well that three minutes was fast i it's two minutes yes because i i know i uh i timed myself several times at home so i'm just trying another minute can i go ahead and read the rest of this okay can i go okay if all else fails all these other little steps okay let me get this this woman is amazing her testimony now just seven months later one mother wants legislators to hear how how isolation impacts her child i am proposing here today that we enact a mandatory student rights committee that will provide for procedural safeguards ensure that the student civil and basic human rights are provided for the students rights committee will look very similar to a mandated clients rights committee that the mental health field must follow when working with persons who are disabled how is it that my child and children in my community like gavin and ben are protected from unnecessary seclusion and restraint outside of the walls of school but as soon as they walk into school the rules change and although i have not personally experienced or heavily investigated the issue it presents as rather similar to an issue that that universe that a university conduct board might see does the student's individualized education plan suggest seclusion was the situation handled correctly these are just some of the questions a rights committee might ask the issues for us ppu is to fold is twofold we support nwdsa and the dro in demanding all seclusion rooms be removed and ask schools not to lock out lock our children in a room to de-escalate behavior we're asking for an independent sped special ed rights accountability committee thank you for letting me finish this up thank you we're going to move on to our first item on our agenda which is a budget update from superintendent smith and thank you for that um i wanted to just do a brief update on our current year budget and you know that at this time of year we're what we are involved in is enrollment balancing so we're looking at what number of students we plan for in each school and what number actually show up and then we go through a process of just of looking at how we actually get staff to the schools that
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need more staff traditionally we have built into our budget what we call a number of fte that are for this reserve for this purpose and it's already part of the budget last spring when we budgeted as you know we made the decision to push all of our staff into the schools in the spring and then come back and revisit now where we would do one of two things either come back to the board and request fte to do the balancing or second to that would have would be to move staff from schools that had fewer students show up and move them to the schools that that have more students show up so the position we're in and part of my report to you tonight the other piece to this is in uh we don't receive our actual audit until november so we'll do a formal our first budget amendment in november december um what i'm looking to you to do tonight is to actually allow me to go ahead and based on the information i'm going to give you tonight to release staff into the schools now where we're keeping stability in the system so i'm going to walk you through what our current financial situation is which is this year's adopted budget had a four percent reserve set aside that was an uh uncommitted contingency which is roughly 18.6 million dollars so that was our plan for reserve our ending fund balance is actually 16 million dollars beyond that number and i'm going to walk you through what how we have that 16 million and then what my proposal to you is of how we use it so the 16 million our local option revenue is higher than was forecasted by 750 000 our e-rate reimbursement we've received 1.2 million that's not included in the budget because it's discretionary and you can't plan on the amount it's it's received its federal reimbursement for technology expenses um that that's the dollar amount we actually received since budgeting our pers expenses are lower by 1.5 million because of the um the mix of employees so the difference between what's projected and what's actual based on who what group the actual employees fall into our utility savings are were higher so higher savings than expected by 1.4 million and this is largely because of the boiler burner conversions and then yay which i'm going to just say credit to the board for taking that because it's really we're realizing the benefit of that yes and then 11 million dollars is a result of vacancies so positions that went unfilled and belt tightening so where did we underspend last year so at the same time we're going through our budgeting process the same time period we're also working to really tightly control our our spending and that realized 11 million dollars so um so that's the that's the dollar amount what my proposal to you is is that fall balancing and i'm going to say that i'm going to assume that anything that we're allocating this year since we're in the first year of the biennium we also need to be able to do in the second year of the biennium so that word it's a two-year a two-year plan as opposed to spend it all in the single year so this is a two-year process so our fall balancing fte would be a total of 30 full-time equivalents so 30 fte which allows us to have the average kindergarten size in a school be 25 or below if they're if you're above 25 it triggers more resource and i say the average size meaning like if inside an individual school you've got a 23 and a 26 like you've got to have your average be below 25 not have an individual school decision b that you keep one low and then come back to us and ask for more so average size above 25 at your school triggers more resource that our high school teacher load we are respecting the 180 cap that the opportunity to take eight classes was available to all of our high school students and we've staffed for that and planned for that we've got 600 more students in our system this year so that we are actually programming for those students and that we've then taken in into account the schools that had more students show up in them but that were not pulling from school from schools that are already staffed if they had fewer students show up so this is really a move to try and keep stability in the system and maximize you know our ability to to program and staff so the second group we had a grant that we were able to apply for
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from oregon department of education since the budget was completed that uh for a match of 250 000 which is the equivalent of two and a half fte we were able to add 6.5 fte and pe teachers to nine schools which is a terrific thing and those schools have really appreciated it so what's included in this proposal is our piece of the match but that leveraged additional dollars we also have a grant match for a teacher mentor program and this is continuing our new teacher mentor program we started last year it's a grant from ode and for 200 000 an hour of our expense it sustains eight teacher mentors each of whom mentor 15 new teachers and this one's been just i think high value to us in terms of really giving new teachers the support that they need and then adding an arts teacher on special assignment and again we have not had one of those in many years but the arts tosa would support all of our arts programming including implementation of the new arts tax which is funding 46 arts teachers in grades k through 5. so that's part of the teaching fte that would be added additionally we're proposing to add 68 part-time classified staff to each every one of our k-5 k-8 and middle schools and i say classified staff to then be determined by the school of what kind of classified support they specifically need so we're not defining it more specifically than that but this is our classified staff have been cut dramatically and i'm going to say even this small amount of classified support back to a school means the world so and increases the flexibility of a school to meet the needs of kids in our 10 high schools so the nine high schools plus alliance to add part-time classified staff to support additional career coordinator capacity in each one of those schools and then the next section is to at to do a pool of 150 000 dollars that is reserved to hire retired teachers to do work sample assessment scoring um support in our high schools and this is really specifically on essential skills work samples which have become and we've heard a lot about just the additional stress of having to score work samples this becomes a way for us to provide some support for the work sample scoring and i think high value and then finally our athletics doing an investment that reinvestment that supports the move to build back towards our ability to be the meet the 6a classification so it specifically supports freshman coaches jv2 and freshman coaches trainers and transportation so this is really about safety and building our capacity really coach our our early early teams that that total dollar amount ends up coming to 6.55 million which if i then apply that both tier 1 and year 2 gets you up to 13.1 million leaving you some in re still some in reserves that i'm going to say is a bookmark for in january we have stephen's crossing that will be completed in the wilson cluster that will add students to stevenson grand markham so we're looking at our ability to be responsive at that point and add staff at that point after just applying this set of investments this year alone you are left with 6.6 in reserves so this both allows you to make these investments and hold 6.6 in reserve now this is separate from the the dollars that were just allocated in the special session and we were specifically um paying attention to all of all of this but this is really specifically about what our access and reserves are what the special session we'll do is add in the second year of the biennium eight million dollars for portland public schools that would then be part of our regular budgeting process so they have earmarked that specifically for teachers at instructional time um but but again that becomes part of our regular budgeting process and that's not what's on the table right now i just want to be very clear it's two separate things we're talking about here and this is really about the use of our dollars that were realized in the in the way that i just described to you so with that i'll turn it over to george playa thank you board members comments thoughts questions all right i have a question sure sure um in terms of the 6.6 reserves could you
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clarify that for me that's adding to the existing reserves that we have so it's correct adding to the 18 adding to the 18 right and it brings our uncommitted contingency up to six point six percent of um of our budget yes so it's not six point six million six no no six point six percent so it brings it up to six point six percent so right now we're at four percent it brings us up to so thank you for the clarification up to six point six percent and what and the total number and that is um it is 30.7 million so and i'll tell so again for our reserves we have had a policy by policy that we have three percent reserve we have had um practice at trying to hold reserves at at least five percent this last year actually in our original budget proposal we were all the way down to 3.5 3.5 by our time we had an approved budget it was up to four percent but this gets us back up to 6.6 however you heard me say too that i'm looking at the investment we're making now also being able to make the same investment year too so that we're and again we it's been rare that we've been able to look at two years and not just be year to year let alone even partial years when we're looking at our budget our budget numbers so this is kind of a landmark moment that we can think in a two-year time frame here so um it's just a different kind of a like opportunity to put stability in our system so um so but on practice we've been at five percent i mean over the last 10 years or so we've not even that long and bobby has perspective on this one no we've been working to do practice at five percent and and this puts us above that episode yes the other one i'll throw in here is in in the spring we had also agreed to use to hold 1.5 as a potential backstop for the arts tax because it was in question at the moment we were approving our budget and that sense has been resolved so we know we aren't going to need to do use that as a backstop so now that's been yeah which is good as well this is just so exciting and i just really appreciate the way you've kind of strategically and you know very carefully targeted the investments at things that we know are working that we want to sustain or expand problems that we know are out there that we just haven't had the resource to tackle so i just this is so exciting and such great news and i know it's not going to meet all the needs it doesn't get us all the way there obviously but just so fantastic to be adding back in all these different areas of need throughout the district and that on top of that and then by going into this budget we'll be able to have the discussion about how can we use those additional resources from the special session which is it's a great it's a great place to be so just really appreciate the way you've kind of worked through a really really thoughtful investment so this is great so i i am also thrilled that we're able to do this um just the ones that i would pull out as my favorites um i'm very excited about putting 30 more fte in the schools i mean clearly we have classes that are overcrowded and we need to do something about that so i'm really happy that that went there i'm also excited about having the artstosa and to to support the investment that the city and our taxpayers are making in the arts for us to be able to coordinate that effort um i think is is important and you know i just can't say enough about how hard our classified staff works and so i'm thrilled that we are putting more classified staff back across the schools the only question i had was around athletics and the building back to the pil which i um and it's it the things that you called out carol i want to make sure that we're not talking just about football we're talking about sports across across across the board correct right transportation has gone from almost all sports and the trainers the trainers are brilliant this is totally safety and building up the younger kids to be prepared great thanks appreciate that so um i'll probably repeat some of my colleagues here but the uh i think it's i think it's fair to know that a lot of what we just heard um has been has been stuff that we've been hearing uh for a period of time that that's been needed and obviously the uh the 30 fte in in the schools has been has been a big one that plays a significant role in workload it plays a significant role in and uh kids getting the the attention that they need from the teachers that are in front of the classroom it also is responsive to to those schools that have
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the higher numbers that we didn't anticipate necessarily and that's really exciting to hear the other thing too and i see this a lot particularly in my zone but is not pulling teachers away and staff away from schools that didn't have the students show up creating that continuity in those in those schools is really important the mentor program i think that's something that is for a fairly nominal investment that some to retain that is is pretty important uh the pe teachers that's always exciting um the uh you know having having a tosa for arts um teacher on special assignment um to cr create an opportunity for continuity as we implement this the arts tax i think is absolutely critical and when we have the the opportunity to invest in tosas uh a lot a lot of people teachers particularly get i get a lot of stuff out of that a lot of positive stuff out of that and students get a lot of positive stuff out of that the you know in in my zone and king we've seen parents and others advocating for some classified staff to come in and offer some help and i think this is an opera has been an opportunity to to provide that help so that's exciting career coordination boy go figure right i mean this is something that that that offers an opportunity for kids as they prepare prepare for that next step offering teachers an opportunity to for and i know i'm repeating everything but i like it um but offering teachers an opportunity to uh to get some some help doing a sample assessment i think that again it's speaking to it's speaking to what we've heard from teachers saying this this opportunity it's very difficult to be in the classroom all day long and then have the uh the work that they have to do beyond that and then of course the re the reinvestment in in sports too i i think i'm always i've always been the one who has said hey i'm okay with three percent reserve if it offers some programming and and creates an opportunity for um uh to not forget about who's in our classrooms now so i would be i would be along the line probably less conservative and say why don't we find other opportunities to invest but i'm pretty satisfied with the way it it looks right now and and really supportive of it and i would say go to it get these folks out in the schools as soon as possible tomorrow so yeah i'm really pleased with where we landed also it sounds like next year in terms of what the legislature did the monies would probably primarily be used to reduce class size or maybe add days it sounds like that's the restriction right teachers an instructional time right and they'll probably do more guidance but at the moment right yeah so i think you know in general i'm really happy with this i think that we all have our kind of pet things that we think about and that we hope over time we can budget and next year if it ends up that we have some additional i know we had we definitely had talked about days and my interest would be starting school earlier so that as kids are taking ib tests and ap tests they actually have a week or more of uh additional instructional time under their belt or maybe even doing some mid-semester interventions so that we catch kids when they're struggling rather than waiting to let them fail and i know you and i have talked before about um eventually bringing back the ombudsman position to try to help when a parent has a concern you know i think we've heard different parents in different communities and i think that would be a really good thing for us to think about bringing back at some point so that one you like when we actually do the budget amendment in november december like things like that we have the opportunity to build toward like an addition like that if that's something we felt strongly about at that point so that one's one i feel strongly about and the other one is at some point stabilizing our outdoor school funding and we all talk about stem and steam and hands-on learning and that's one that i think the community places a pretty high value in so those are just ones to be thinking about as we go but really exciting what about that 2.9 million for stevens crossing that's 29 fde
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of this dollar amount there would be that much left if we're applying these these investments over two years you still have that remaining for either other things that get added in the um uh november december first budget amendment and one of the and i'm just noting for you that one of the things we have to be cognizant of is we're going to have an influx of kids that hit those three schools in january that we don't know numbers on yet no i don't anticipate the full 2.9 million the 2.9 million relates to the 6.5 million and how now so you have no you have the reserve money now you got the 2.9 you got the stephen crossing people and then you have the reserve money and how does that relate so you have what i just outlined for you was roughly 6.55 million if we do that again in year two roughly you end up with an investment of 13.1 million and more just giving you that so you have a sense of we're planning for this over two years not like you spend all 16 million right now if you then subtract the 13.1 from 16 you get to the 2.9 that is more just telling you that how much is still there um so one of the anticipated one of the anticipated issues steven's crossing is going to have a high number of students the families have been relocated and they would be brought back correct so low-income families there's a new head start facility that's planned for the site and we want i mean this is not a population that we want to we want to make sure that we're anticipating um meeting the needs of those kids in the schools and they'll they'll be added to three of our schools that will expect an influx that we want to be able to respond to quickly and add fte so i'm more just saying we're not doing that at this moment it's in our future we want to be able to be responsive so the 2.9 million is just part of the reserves really it's just not really 2.9 million it's just part of the reserves it's just added to the reserves correct i found a hundred dollars in a drawer last week i thought it was great we'll take that we'll take that too the career coordinator thing can you explain we had you want to add 4.5 fte to the career coordinator and to the career coordinators period adding career coordinators so if i'm out in high school today so 4.5 is a half time in each high school correct and so if i'm out in high school today let's say i'm out of madison do they have a career coordinator out there at all now so it's adding a total of 2.5 fte to the whole system which allows so you have part-time career coordinators at a number of our schools right now it lets them go up to full-time and it gives them a little bit extra to do to do depending on what the actual configuration is at their school so it was really a 0.5 classified person at each high school that allows them to add to their career coordination capacity so now the career coordination in each school is how much so we're going to get into complicated math here because in terms of talking about achievement yeah so compact so um and it looks a little different in each school but it's a 0.7 fte it's a 0.7 fte classified staff fte so what we're adding is a 0.5 classified staff five into each school so school 1.2 street high school to each high school correct high school it becomes one two becomes one point two two classified staff and so you've got nine high schools do they all have career coordinator things that we've got nine plus alliance so alliance which who does not currently have a career coordinator so they would be getting their first point five okay so we have ten so point two times ten gives us two fde over a career coordinator in each school correct let's give them something if we took that if we took that 2.0 back we could put in the ombudsman and we could put in the social service coordinator back at roosevelt with that 2.0 or how much are we short of outdoor school funding do you remember bobby we're actually providing three days for outdoor school at a variety of different funding sources and so we could either look to stabilize that or to add to it it kind of depends and i'm not sure i think the reason i was kind of pushing that one off and toward next year's discussion is because i assume that most of those are are planned already and i'm not sure that
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multnomah county or metro could you know honestly yeah turn that into a full day or you know for 14 years so i kind of know how it works so i just want to see if there's an opportunity for us to stabilize that and ideally increase it with partnership support but that's that's all i was mentioning but i don't know that that's a really a reasonable possibility for the people at this point but if we put one career coordinator in each high school we could then do that and add an ombudsman and uh the social service coordinator back at roosevelt which is such a key position with the two fte left over and still have one career coordinator in each high school everybody be thanking us for the career coordinators about going up to one and yet we would then still have the ombudsperson which i think is very very important in the school system right now particularly and we would be able to put back out that social service coordinator which is so critical out there roosevelt we have one of madison and putting it back at roosevelt would be wonderful i would love to see that so there you go i don't know how we're going to deal with this and i have another question i don't know how we're going to deal with this uh i assume we're going to make a motion on it since we're spending money right we can talk okay all right just wondering okay now let's go back to the uh let's go to the teacher aids in all the schools when i when in this is hard to say but it's hard this is this is always a hard issue when i put the equity lens on that i got all sorts of problems the equity lens because some of those schools critically need e teacher assistance more than other schools everybody needs it we're all low but for me putting a couple into a school where so many kids are struggling versus putting one which in a school where a lot of kids are doing better doesn't really this is like the money i found in the drawer it was like 100 i mean 100 it's over everything it's over the budget so hey let's go out to eat dinner let's go to the movies let's do fun things with that hundred dollars and this is over so i would think it's almost more important that we s running through the equity land so i'd like to see those aides two things about them one i'd like to see them placed according to need supposedly if you can it's a very difficult thing to figure out and uh two i'd like to make sure that they were working that the instructions went out to the principles that they were working directly with children i mean i've been in schools long enough and i'm not saying no no reflection on our principles or a lot of smart people but you get a little bit of extra time sometimes you put it into that person takes care of some of your workload instead of some of the children's need so i'd like to see us go out with that direction hey we want to use this so i don't know what my fellow board members think about this equity stuff just kidding you guys but i think it's a good spot for stick it through the equity lens and let's go out to those schools that need it the most since it's extra money beyond our budget thank you other comments questions no um i i'll throw in my own comment or question um first of all i want to point out that of the 16 million that you just said is is available 11 million of that was from belt tightening when we talk about controlling our costs and talk about the district finding ways not to spend it that is phenomenal and it might also speak a little bit to the the difficulties staff have been feeling whether it's teachers or um our classified professionals or principals i mean we've really constricted in a way that has made it really really challenging so i just want to say kudos to folks for for being able to it reminds me a little bit of the city and that the city tightened farther than they needed to to make sure that they came in a good spot and i just want to say thank you to you and and our staff that um that that was the case um i i get excited uh about this and i i keep hearing and i appreciate director morton's comments about you know let's push more money in let's push more money in and i'm probably not that i don't want services for kids but i'm i not knowing what what budget things are going to come up i'm always a little bit more conservative of that there's no shortage on places to spend it but i think of what the state legislature did which is fantastic and increasing investment again i also can't help but think that it it
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also increases the volatility of the system that it um even though it's an increase it's a one one year increase it's not even split over two years and so we have to try to find some way to ward that off and so i feel like having a healthy reserves is one way one way to do that um are there any those are i guess my comments or thoughts i i'm not going to repeat what everybody said i feel like i agree and actually director buell i really appreciate you calling out the equity lines because i think it's a significant thing for us to consider about whether every school gets equal or whether whether we should differentiate a little bit more tough problems yeah and i think given that this is a fall enrollment balancing piece it's not the full budget process this is i mean do you have the direction you need because we really need you to be able to move forward given that it's october so if you want to i was just going to say so i appreciate uh superintendent smith knowing the urgency of this issue about coming to us with an update before we can actually do a formal amendment to the to the budget so while we can't technically vote at this point we do want i think most of us want to get these resources into schools as much as possible so i'm looking for a clear indication from my colleagues about support with moving forward with superintendent's laid out plan knowing that we'll have a formal vote at a later meeting with uh with an actual uh budget amendment so can i see a show of support and i'll just give me a hand if you're in support of what superintendent smith is okay what's your question okay we uh what's the schedule for us voting on this stuff so i believe superintendent smith said the audit usually comes back to us in um november and so it would be november or december would be the vote for your budget first formal budget amendment correct and and our direction to the superintendent from the board is do what you want you listen to the things uh come back with a amendment that we're going to vote on but go ahead and spend some money where you think it's non-controversial or what it's it's with the things that she outlined now we would be saying yes move forward with that and we can make amendments as we want later on but that's what we're looking for well i'm confused how that would work because we're saying do this we're basically saying spend this money but in order to spend money this is money that's not been allocated in our budget 16 million dollars chunk of money and we're going to do that without a board vote we're going to oh we should at least have a board boat to authorize her to go ahead and come back that's fine i mean i know we like do it by osmosis consensus but how about if we do it instruct the superintendent what to do with this 16 million and to come back instruct her to come back and we can see how that comes out she will she will come back um with the formal amendment we can't change our budget until we have the audit received but we recognize that there's a timeliness to this and so what we are doing is not by osmosis i'm actually asking for a physical hand raise so the superintendent knows whether or not the plan that she is roughed out in front of us is the direction that we would generally be supportive well i don't i just don't think we can do a physical hand raise and have it be meaningful in any sense without a amendment and we vote we can do a vote let's do a vote on that she takes this and go you're going to win the vote but let's do it right let's do a vote and we vote to have her go ahead with her stuff and we give her directions on what to do so she knows i mean that's within her authority yesterday i appreciate what you're saying it's just we can't amend the budget which is ultimately what we're doing but we're but without sending her that's what we're doing which is the hand raise will be a vote if that's how you'd like to look at it okay who's making the resolution so i just asked i called the question of do we direct the superintendent to move forward with this point knowing that a formal amendment will come for us are you doing that is that a resolution you're making in which case you should give the well you should give the uh you should give the microphone over to pam and step back do the resolution let somebody second and we'll take the hand vote and go just do it the right way director so um as i understand it just help me out if i'm wrong so uh legally we cannot vote to amend the budget uh until the audit and that that comes from state law i don't know where where that comes from um
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and so what that says to me is is that the um superintendent has the authority to spend this money without our approval is it is that correct but but she's looking for a nod and uh to to ourselves and also the public that yeah you have the authority and and go forward is that i mean is that where we're at i just wanted to support that okay yep okay okay need to do that we can just say who's it okay you're just saying go ahead and so i'll leave this money wherever the hell you if you are in favor of superintendent smith anyway um moving forward with the plan if she's out right raised if you could just show hands that would be great okay and anybody who's opposed i'm not gonna vote if it's none of this okay great we are now gonna move on to the business agenda miss pattison are there any changes to the business agenda yes there is one change to the business agenda on resolution 4810 the amount for the grant from the state of oregon under i'm sorry under the um the revenue for the state of oregon grant for the dual language two-way bilingual grant is a hundred and twenty thousand dollars instead of a hundred thousand dollars thank you so that there's an intergovernmental agreement on the second page of our business agenda right top of page four oh sorry top page four um state of oregon november 2013 through 2016. intergovernmental agreement dual language two-way biolingual grad grant application changing from a hundred thousand to 120 000. okay director bule can you hold on until we get this onto the table and i'm formally considered thank you do i have a motion and a second to adopt the business agenda second direction atkins moves to adopt the business agenda director knowles seconds the adoption of the business agenda mr patterson do we have any public comment on the business agenda we do not no for discussion director buell yes i'd like to segregate out to bill and melinda gates foundation money and i'd kind of like to remind people that this is just a courtesy vote here because it's a courtesy vote to allow me to talk to it and vote against it if i decide we want to after we discuss it so i moved to i moved to to take the bill to segregate the bill and melinda gates foundation which is on the third one down in the first page uh do i have a separate r60189 thank you do i have a second to remove the bill and melinda gates foundation revenue contract r60189 director buell moves director regan seconds to remove it and make it its own resolution which we will consider in a few moments all those in favor of i'm sorry i should vote all those in favor of that amendment please indicate by saying yes yes yes all those opposed please indicate by saying no so the business agenda is amended with the removal of the bill and melinda gates foundation revenue contract r60189 now the board will consider the remaining items in resolution four eight one zero and four eight one one as the business jenny any other comments or questions seeing none all those in favor please indicate by saying yes yes yes all those opposed please indicate by saying no the resolution is passed by a vote of seven to zero with student representative davidson voting yes yes thank you we will now consider resolution four eight one two which is a revenue contract with bill and melinda gates foundation revenue contract r60189 do i have a motion in a second to adopt that resolution atkins moves to adopt the resolution director regan adopts to her seconds the motion um any do we have well we don't have any public comment um do we have board comments or questions director bill this is very similar to what we did last the last board meeting with the seven million dollars this goes out comes back
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around gates makes a lot of money it's not it's not i want to ask the superintendent to explain what the personal how this personalized learning is working and this also point out that this hundred thousand that's the first part and we're looking more and then i'd like to make a comment on this after she explains i could sure so this is a revenue contract that allows us to accept a hundred thousand dollars from the melinda gates foundation to do the planning um and allow us to prepare along with tillamook school district who is our partner in this and we're one of 20 districts nationally to be invited to submit uh to prepare be paid to prepare a grant that would be a five-year grant that allows us to enhance personalized learning opportunities for kids so it's about professional development and technology that lets us do personalized learning that prepares kids for college and career so and i will say and director buell has frequently raised the concern of when you accept dollars that then create a cliff for you because you're paying for staff with with outside money that then you get to the end of it and you can't continue we as a district have continued to have that issue where we're really just mindful of when taking grant dollars specifically to build capac capacity to do staff training and development things that live on beyond the life of the grant this would be one of those that is truly about investing in technology investing in new uh if we're if we're awarded the actual opportunity to do this it's really building our capacity as a district to offer personalized learning to kids and this revenue is helping us do the community process to plan for that opportunity to apply good guy director finish up could you personalize learning does that mean what does exactly does that mean that's part of exactly what we're developing and tillamook is how would be developing is what does that look like using technology using the our ability to develop our staff and tillamook school district is actually one of the leaders in doing that so as a small district where they've got the ability to innovate in ways and build and do some things in a small district the partnering is about how do we learn from that and do things that benefit both districts but look at how do we use technology to more specifically address the needs of individual learners so would we address the needs of children whose primary language might be spanish i mean until my dad's you know i grew up in tillman so i know you don't like in and outside you know having we used to look at it the opposite way we used to learn from portland not no one was learning from tillamook that's a music hell times have changed that's right uh but i still don't are we buying are we buying with this hundred thousand dollars that we spend and it has to do with us with this yeah i know but we're but we're spending at some place and this is we're taking a hundred thousand dollars from gates and we're spending it on something i'm planning so this is time for the planning ground so we just do we're just planning who are we asking to do the planning who's going to do the planning in this grant see these are critical questions for what i want to talk about but who would be that so who would plan it's our office of teaching and learning from our on our side but it's also our ability to involve community and teachers and you know portland public school staff and community in looking at how this might be an opportunity for us yeah so nice i mean i mean i'm not the world's i'm not a great big fan of the gates foundation so when i got the information about this i went online and looked into it and kind of delved through the different links and whatnot and read the full kind of background information on it because i'm always wondering like where is this heading what is this about and um to me this was this is clear this was not something that raised red flags for me it was really around using technology online learning um and having more resource to be able to do that and that's something we've identified over and over again is really important to us to be able to meet the needs of kids in the 21st century so this to me is not an insidious or worrisome thing this is a good thing so that's just my two cents can you can you wrap up your comments so i can get to other directors who might have i'm just getting to the talk that i planned yeah good thank you the uh that's okay uh it's not the fact that this is the bill melinda gates foundation though that was what red flagged it for me what it is
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i had a teacher tell me the other day this in the first month of school she has dealt with a new evaluation system which is you got to deal with she has dealt with a new email system she has dealt with a the new testing system for maps tests she has dealt with the new standards of common core which were pushing like crazy she has dealt with the new proficiency grading system in the first month of school now i don't know if she's dealt with any of her kids or not but this is this type of overload of our teachers it destabilizes our schools particularly the poor schools we have a lot of kids who come out of loving maybe loving homes and supportive homes but they're not very stable some of those homes and when they come to school they need a stable environment and we're kind of willy-nilly going without thinking about how we stabilize these schools so if you're in a really fairly poor school those kids we're destabilizing them we're becoming the destabilizing force ourselves as a district and here's more things for our teachers to do more things for them to do i don't see how that is helping us and i don't see why we would want to do this now if we want to take the hundred thousand dollars and put in planning and hire some people but in order to come back and ask teachers to do more we're going to probably have more uh personal i mean uh professional development out of this all sorts of things we're asking teachers so we're destabilizing the school a little bit more and i just i think some claims we have to say no let's let's stabilize those schools not destabilize them and so that's why i'm gonna vote no on this it may be a great grant but i get it i can't i can't buy it unless we did something different with it i don't know maybe some other board member has some idea what we could do different to make it work so we didn't destabilize things thank you director curler uh so i have a couple of questions uh what one is what what is the magnitude of of the grant application that we hope to so we talking 5 million 6 million 15 million so we're taking 100 000 it's over five years what's the magnitude believe it's 20 million plus 20 million this hundred thousand goes into 20 million um so i guess my one comment is is that uh one one of the reasons why i ran for the school board um was that um when i woke up in the morning and uh read the newspaper that we walked away from 15 million dollars um and we walked away because we couldn't agree the district couldn't agree with the union uh well it's it's how i read it and it's why i ran and one of the reasons why i ran um and when when my children fight i don't i don't try to find out who's right i sent them around the block as kids just you know you go around the block you figure it out and when you figure it out come back um so but i want to make sure that that this doesn't turn into a repeated situation and so my question is what are we doing to um assure that the teachers and the portland association of teachers are in at the ground floor so that we can build something together that focuses on delivering to the kids which is what we're all about instead of fighting over things that don't matter and so a lot of this process so what what are we doing about that in this grant if you could explain that to me so i'll i'll say our current process has been that grant opportunities that come before us we generally will discuss at our ipc which is our instructor instructional practices which is a regular meeting between our office of teaching and learning cao myself and the union and that will be the place that that will bring forward ideas or it'll be conversation between uh the leadership of pat and our staff about particular grant opportunities depending on what the time frame is so and we've followed different processes for different grants some of them have very short time frames in which we have the opportunity to prepare and apply some of which feel very short to everybody so with the magnitude of work what we've talked about doing with the union is setting up a separate subcommittee that is specifically a grant subcommittee that has some members from the union and some members of our staff that are regularly
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establishing a process of how we review grant opportunities that come before us so like the race to the top grant that we're you're referring to last year we spent most of our time before even putting any work into actually writing the grant and working together with the union deciding whether or not we were actually going to apply so we submitted our intent to apply and continue the dialogue about whether or not we could jointly meet all the criteria of what it would take to apply this time as you know we were eugene we built on pre-existing proposals from a previous round of race to the top that eugene had prepared and salem had prepared and bearden and portland came in at the you know at this round of opportunity which was a very short window of time to try and have the four of us go together and build portland and beaverton in as other parts of the grant and folks from beaverton and portland all huge amount of work and where it felt like too short of a window to actually have everybody have meaningful involvement and what we've said is great let's stay in keep working on it and look at the next round that opens up so don't consider it a a done deal keep looking at the thing and keep working on it with the four districts and our four associations and can we keep getting to something that ultimately we can all buy into so and this this grant though specifically same thing like what that it will be the office of teaching and learning we'll be working with the teachers union when i'm talking about the grant committee it would be for all grants like the ones that are coming the opportunities that we're working together on do they make sense for us so okay that's helpful the uh i mean the first thing i have a couple of comments but the first thing is that i mean our ability to respond to um rfps um is absolutely critical and uh and it's it's a matter of having to to anticipate what is coming out being able to dot all your eyes and cross all your t's and and respond in an orderly fashion and in a competitive way um so that's keeping those those lines of communication open for the next round is going to be really important the other piece too and i appreciate director buell's questions around this my my experience with the gates foundation is a little bit different um and uh and i understand you know this this particular hundred thousand dollars could lead to a heck of a lot more um and the description of it in our in our uh in the resolution explicitly says working with the tillamook school district students teachers in the community to build district-wide capacities to support uh personalized learning so there's there's sort of some some uh i identified groups in there that would be participating and i would have the expectation i think we should all have the expectation that those are very much the groups depending on the the need and depending on the opportunity that we should continue to talk with as opportunities arise but back to my experience my experience has been one of i guess what i would call innovation and stability i'll give you a couple of examples concrete examples one uh that i've seen and just an investment in cultural arts programming uh and it's uh that's an entry point for a lot of students who've been disengaged from education and their parents who have been disengaged creating an opportunity to bring them back in a way that's unique in a way that we don't we don't often often do or haven't had the opportunity to do another one is after school programming after school tutoring which uh which actually helps prepare students better i mean gets them gets them on track what and i would argue create stability um more recently i've seen it i've seen funding from bill melinda gates foundation that focuses on parents and family engagement which again is an opportunity to bring in parents into the educational process of their youth parents that that historically have not been engaged in in uh their children's education because they haven't had a positive experience with education um and uh so i've seen stability come out of that and uh so my experience is a little bit different i see it as an opportunity to be innovative in a way that is actually supportive of the academic pursuit for these youth in it and in fact supportive of kids success in in the classroom and i've seen the evidence particularly of those you you mentioned the equity equity policy equity lens and poor schools and underserved populations i've seen investments like these be really
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effective in a poor underserved population and get them on track and i would probably argue that it created more stability for teachers who had those students in their classrooms so i'm i appreciate the conversation and the uh and the concern particularly around is this stacking too much on teachers and others but if we're inclu if we have a hundred thousand dollars to plan and we're including these these groups in the process of planning i hope the outcome is not just another thing for a teacher to implement but an opportunity for us to uh to actually be innovative and be supportive of this student in in their academic pursuit other comments before we go okay we will now vote on resolution four eight one two which is the gates foundation revenue contract our six zero one eight nine for a hundred thousand dollars all those in favor please indicate by saying yes yes all those opposed please indicate by saying no no are there any abstentions resolution 48102 is passed with a vote of six by a vote of six to one with student representative davidson voting yes yes immediately following this meeting the board will hold a planning retreat upstairs in the window conference room our next meeting is here in the board auditorium on october 14th at 6 pm this


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