2012-09-10 PPS School Board Study Session
| District | Portland Public Schools |
|---|---|
| Date | 2012-09-10 |
| Time | missing |
| Venue | missing |
| Meeting Type | study |
| Directors Present | missing |
Documents / Media
Notices/Agendas
Materials
09-10-12 Final Packet (52c3eea8a323bb18).pdf Meeting Materials
Minutes
Transcripts
Event 1: PPS Board of Education, 09/10/2012 Study Session
00h 00m 00s
all right let's go
this meaning of the board of education
for September 10 2012 is called to order
I like to extend the word welcome to
everyone present and to our television
viewers all items that we bought on this
evening have been reported as required
by state law this meeting has been
televised live and we replay throughout
the next two weeks please check the
Board website for replay times the first
on the agenda we have citizen comment
uh Miss Houston is there anybody signed
up for citizen comment yes
an adult I know that uh
Mike has been here before I'm going to
go ahead and read the instructions given
I don't know the other folks that are
are going to be testifying whether
they're being here before or not our
responsibility as a board lies and
actively listening and reflecting on the
thoughts and opinions of others
the board will not respond to any
comments or questions at this time but
we'll follow up on various issues that
are raised guidelines for public input
emphasize respect and consideration for
referring to board members staff and
other presenters you have a total of
three minutes to share your comments
please Begin by studying your name and
spend and spelling your last name during
the first two minutes of your testimony
a green light will appear when you have
one minute remaining a yellow light will
go on and when your time is up the red
light will go on and a buzzer will sound
respectful uh respectfully ask you that
you conclude your comments at that time
we sincerely appreciate your input and
thank you in advance for your
cooperation
welcome
thank you good to see you I'm Mike for
about V like and Victor e r b o u t
some of you might remember the little
learning Village that we talked about
along back so I sort of have tried to
stay engaged with that little group
because it it's amazing how many
similarities that group has to some of
the things that that we're engaged with
um
they had a go to their listening groups
you know meetings and stuff like that
similar to ours and
some of the common
characteristics I think that this small
village even in a big kingdom was that
they they shared strongly the um the
value of the process of inclusivity
they believed in Grassroots efforts and
the collective wisdom that resulted from
Grassroots efforts
of the commitment to input
from all of the villagers and
particularly some that might be
classified as disenfranchised
you might remember the condition of some
of the schools I in the little village I
visited their school of excellence and I
was shocked to find that in front of the
highly visible spot there were all these
dumpsters lined up and I thought well
that was kind of unusual for
School of Excellence but come to find
out that the boiler room that housed all
the boilers in the little chimney up
there they had to move the dumpsters
because the the traffic and the trucks
and things coming back and forth made it
unsafe that the chimney might fall over
so they moved the dumpsters and then I
kind of wondered about what happened to
the rest of the people who weren't
dumpsters because obviously
those kind of facilities are are
dangerous so it's nice that we're
addressing those kind of facility
concerns
the villagers also had a clear
educational Vision they valued and were
eager to embrace transformation of the
young people's education I think that's
important from my standpoint that um
being a proud member of our Portland our
schools Opus is that
that we're really committed to the long
range of the transformation of our
Portland Public Schools and that we
readily find out that you to embrace
that transformation you need you need to
have a bond and you need to get that
Bond passed but that is uh one part of
the project of making sure that we
transform our schools through that
um they are indeed our schools and it's
a community and the individual
neighborhoods are prepared to be
meaningfully involved in the
transformation of our schools it's also
important to keep continuing the address
of our trust and our transparency our
accountability
those are issues that still continue to
be issues that need to be addressed it's
important that as we put together advice
oh my goodness
well I guess that just takes care of
that
I'll sign up at another time to finish
the story thank you thank you
00h 05m 00s
our next speakers
Rita Moore and Roger kirschner
Mike
is that is that your case
uh hi my name is Rita Moore m-o-r-e and
I'm going to start off apologizing I
haven't had time to really put thoughts
on paper so if I'm a little scattered
forgive me
um I wanted to comment on the draft
Charter for the citizen accountability
committee
um and I the first thing I wanted to say
was
thank you for issuing this
I appreciate that the committee is
clearly intended to be
a really robust accountability mechanism
and I think that's going to be
critically important for how things play
out over time
having said that I do have some
questions and some comments that you
might that I would
ask you to consider as you go forward
um so the first thing is I think we need
to be clear about what the purpose of
the accountability committee is and it
seems to me that it has a dual function
at least two it's a formal monitoring
mechanism
for progress in the projects and in
reporting out
it's also a trust building opportunity
and in fact since this is coming out
prior to the bond to the election this
is actually the first opportunity to
demonstrate that PPS is going to be
transparent efficient effective and is
going to employ mechanisms to to do
internal quality control and continuous
learning
um
and also to be transparent and and I
would argue that in order for the public
to believe that the accountability that
that PPS is going to be fulfilling these
um that the the process by which
you create the accountability committee
also needs to represent those
characteristics so I would I would urge
you to be to create a process for
appointment of members of the committee
that's really transparent and really
makes clear why people are being
appointed you know who they are why
they're being appointed
um and and what is it that they bring to
the table that makes them the best
people because I think there's going to
be some pushback from communities
um
the other thing I guess is I know I'm
going to run out of time I would just
like to Second the suggestions made by
my colleague Stuart Emmons in an email
that he sent to you
basically his suggestion was that that
PBS think about creating not just one
committee but two one to do to be a
technical advisory committee the other
to be a strategic advisory committee
and I urge you to read the email because
you can explains it very well thank you
good evening I'm Roger kirschner I'm the
co-president of the PTA at Franklin High
School I'm essentially here as an amen
chorus tonight to uh for my fellow Opus
members and I will trust that the board
Representatives that have been serving
as liaison to our group will convey the
cinemas that have been expressed at our
meetings
I want to Echo the concern about
Community
involvement in the
this
accountability committee and
and I want to
caution that
we have a we have a problem we we want
to do this well
but at the same time we can't afford to
take a great deal of time before we show
results to our voters
if we wish to ever get subsequent Bond
measures passed and as of at Franklin in
that we're one of the first victims or
first uh candidates to uh to enjoy a
total renovation I want to Echo the
00h 10m 00s
board's promise
to us that
citizens at our school will be involved
with the the technical folks as the
designs go forth
they are looking forward to that
participation thank you thank you
lastly we have Joshua Curtis
I'm Joshua Curtis that's
c-u-r-t-i-s I'm a member of our Portland
R schools and I also serve as co-chair
of the Northeast Coalition of
neighborhood schools committee and I'm
also a member of the Jefferson cluster
enrollment balancing committee and from
this work I've had the really enjoyable
opportunity to speak with families and
community members
um about their schools and I think you'd
be really pleased to hear that most
people
are very pleased with their schools
they'll acknowledge they're not perfect
but they're very happy with their
teachers their principals the staff to
the schools
and they have great things to say about
what's going on
however when it comes to discussing the
Portland Public School District
a lot of people have a decidedly
different opinion however much they
appreciate what's going on in their
school building in their children's
classroom
they simply don't trust the school
district
and there are a number of reasons for
this some of them go back years from
before any of you were on the school
board
and I think one of the things that I
find talking with them is they actually
really want to be able to trust the
district they really want to be able to
trust the board members they want to be
able to trust the people at the Disco
and they oftentimes trust individuals
but somehow when the individuals get put
together into bureaucracy
they can they they find that trust
wanting
and I hope that Portland Public Schools
uses the upcoming facilities bond is an
opportunity to build that trust
both in the campaign and hopefully in
the implementation of the bond which is
I think unquestionably necessary
and I think the citizen accountability
committee that you'll discuss later this
evening can play a really important role
in building that trust
and while it's important that members of
that committee comprise a mix of
individuals with good reputations in
their Community for fairness
transparency and people with a
combination of experience in building
design construction
financing Contracting budgeting and
auditing I think there's some other
skills that will also are also important
the members of the committee need to
have a proven record of being able to
engage and communicate with the public
and with the various communities within
Portland
even if they're able to get all the
numbers right even if all the financing
is wonderful they've got the right
materials
if the communication and engagement
isn't there in a real two-way dialogue
where they both hear from the public and
share their technical expertise
that trust isn't going to get built and
I think that trust is hugely important
and necessary for all of the children in
Portland to be able to get the excellent
education they deserve and so I hope
you really are are thinking about that
when discussing the charter thank you
uh good evening I'm Scott Bailey with
our Portland our schools
thanks for being here tonight so a
couple of things we've you can file
these under half digested ideas
come out of our discussion and you've
heard some of them already the attack
and a sack a technical advisory
committee and maybe a strategic advisory
committee that that Stuart has written
on
to really think through how this these
committees or this committee whatever
communicates with the public
um
can can there be a construction project
dashboard
uh it sort of gives uh easily accessible
information on how's the project going
is it on time is it on budget those kind
of things uh ooh more dry rut than we
thought costs go up kind of thing
um
third is I I think the resolution calls
for
um quarterly meetings
of the committee uh
and I know that's that's at a minimum
00h 15m 00s
but it has to be more than that to
really get the job done when we ran this
by construction folks in Opus it was
like gee we're not sure that seven
people is enough and quarterly meetings
will weigh not enough
to get the job done
and finally there's this
getting back to educational vision
if educational vision is going to be
part of going forward and and how we get
the job done then it would seem like we
need to hit the ground running with a
vision process the day after the
election
which means we need to start planning
that now if if that if if that's the
right way to go we would need to start
planning that now that uh PPS would need
to reach out to key Partners now to
begin that discussion for how we're
going to pull this off
and I forgot my notes back at the office
so that's going to have to do for
tonight thanks thank you
hey the light didn't go off
you're doing better
we certainly appreciate it
yeah don't take that one
anybody else signed up right now no no
right
again thank you all for who testified
tonight and uh we're gonna be moving on
to the
our next item
um
Portland Federation of school
professionals at this time the world
will hear a presentation from the
Portland Federation School professionals
I'd like to remind fellow board members
at the contract between PPS and pfsp
allows Indian time to present on the
board agenda this presentation this
evening is not a hearing the more we're
voting on resolution later on this
evening in our business agenda agenda
I'm sorry due to the confidential nature
of the personal matters the board when I
discuss this matter in Open Session
Linda welcome
bfsp president
thank you Belinda Regan r-e-a-g-a-n
uh good evening Carol and school board
members it's nice to be here tonight to
see you however I have to tell you it
truly disheartens me that I'm facing you
again filled with such frustration so
soon after our last encounter a couple
of weeks ago
uh once more a classified employee has
been wronged by the human resources
department of Portland Public Schools
and while my original intent tonight was
to plead his case to each of you
I truly believe that these pleads go
unheard however I feel a duty to tell
you why
first if I may let me quickly explain
the grievance process that our employees
face whenever there's a contract
violation on the part of a District
representative
our goal is always to resolve these
issues informally if possible however if
that's not achievable formal grievances
are initiated in two tiers at step one
if not then resolved they're moved to
step two which consists of a hearing in
the past these step two grievance series
hearings were heard by neutral parties
generally an administrator not working
directly with Labor Relations while
these hearings seldom favored the union
after all it was a district plated paid
administrator reviewing the case of
making the decision I do actually recall
a complaint about five years ago that
was fairly settled in the Union's favor
to step two hearing that we held
for the past two years this method is
narrowed and today after grievances are
presented to the director of Labor
Relations and denied at the second part
of step one that same director of Labor
Relations becomes the hearings officer
at the step two level while he may
vehemently claim that he can make
unbiased determination in the case that
he's already denied these claims are of
course once again denied
the third level of a grievance is the
point at which I now sit before you the
superintendent and the school board
at this juncture the director of Labor
Relations after having made his
pro-employer decision at all earlier
levels of the grievance comes to you
superintendent Smith and makes a
recommendation how this grievance vote
by the board should be made
never have I personally known of an
instance in which the superintendent has
not followed the director of Labor
Relations recommendation
after this third rejection the Union's
only recourse is to move on to
arbitration a tremendously costly
time-consuming process so very
unnecessary in most cases after several
years of managing to find Common Ground
prior to filing formal grievances it
seems now that is the attitude of the
current labor relations director that
arbitration is the path that all
grievances must take I find this to be a
reprehensible approach to conflict
resolution and Incredibly damaging to
the relationship between pfsp and PPS
at the August 20th school board meeting
Michelle Batten and I presented concerns
00h 20m 00s
regarding a grievance on behalf of our
member who was wrongly disciplined in an
evaluation with an area award regarding
the facts that we presented rather than
making a decision based on balanced
information the board ratified the
business agenda including the matter of
our erred upon employee thus sanctioning
the denial originated and perpetuated by
the director of Labor Relations through
one-sided tainted information
in reviewing tonight's board agenda last
Friday we were horrified to discover
that the matter brought before you
tonight by the director of Labor
Relations in regard to another pfsp
represented employee was posted publicly
on the PPS Board website with the name
of the grievance splattered across two
pages together with highly opinionated
remarks from the Labor Relations
director disparaging this excellent
employee skills and falsely
characterizing his lack of abilities
while General counsel's responding email
assured us that this item would be
removed from the website and it was we
can't help but wonder how many others
besides ourselves curious about this
evening's agenda had occasion to read
this blatant misrepresentation of an
always valued employee how horrendous
for this employee to suffer this sort of
indignity and public humiliation
particularly now while he remains in a
partially laid off status
I believe that this matter you will vote
on tonight is not truly just a case of a
more skilled employee retaining a
position rather than the most senior
worker as you have heard it is what is
referred to by many arbitrators in our
opinion as a coaching Thing by approving
this resolution to deny the grievance
tonight as I have no doubt you will you
are enabling this inequitable practice
of giving preference through an
exemption again approved by that same
Labor Relations director to those in
coaching positions in our high schools
under the guise of special skills
so tonight I simply ask that you stop
and carefully consider the ramifications
of continuing this practice of rubber
stamping every matter that is brought to
you by the Labor Relations Department
without first considering both sides of
each case in a truly impartial manner
I must say that it's exasperating that
it appears that the board determines its
verdict and these grievance matters long
before hearing the facts as the grievant
sees them resulting in prejudice
pronouncements
I promise you that I will will be
returning to this table to speak with
you regarding every single grievance
that I believe deserves your full
attention
so keep this seat warm are classified
employees are worthy of being heard
thank you thank you again
we now move on to the uh update on the
charter school process
superintendent Smith would you like to
introduce this item
suan Higgins and Kristen miles suan is
our chief academic officer and Kristen
miles is our Charter School manager and
there was some work done over the past
year really looking at our Charter
processes and refining them and
Kristen's going to walk us through
how the process will work this year
great thank you good evening
I'd like to update you on a couple of
things one as superintendent Smith just
said on our annual processes and then
another on a situation that we're
currently
um going through in our Charter office
so this year for the record you're a
Christian miles I'm Kristen miles I'm
the charter schools manager
this year we had seven letters of intent
to apply from charter school applicants
which resulted in three applications
which we received on July 15th of those
three applications two were determined
to be complete so they moved on to the
review phase which is where they are now
being read by a panel of Staff members
they are both they both have high school
components one is Rise Academy a 912
Proposal with 250 students focused on
RTI Blended learning and stem education
and the other is ready Public Charter
School brought To Us by the Portland
habilitation Center which is proposed to
be a 612 350 students with a focus on
Career Paths of engineering and design
and environmental sustainability
so to work through the hearings and the
review processes at the board level we
made a number of recommendations which
include that a panel of three board
members would form the charter hearing
panel
as we have only two applicants this year
it's our hope that it can be the same
three board members for both but uh but
00h 25m 00s
if not if that's not possible then our
hope is that at least one liaison will
be on both uh reviews
um this the hearings must be completed
statutorily by October 5th so the board
office will be working to schedule these
hearings as soon as practical
after the hearings I would plan to brief
the panel or the liaison and then draft
a memo to the full board to reflect the
substance of the hearings which you
would receive prior to the study session
at which you would discuss the
applications along with an updated staff
review report on the applications
at the study session the applicants
would receive a brief presentation time
I would provide a process and timeline
update and then the board liaison would
report out about the substance of the
hearings and at that time the board
would receive the superintendent's
recommendation
following that study session the full
board would vote on the applications in
the next regular meeting
in other news we have no Charter School
renewals this year so there will be no
renewal hearings or board votes on
renewals
so that's the update on the process
and then I wanted to update you on where
we stand with our contract negotiations
with Portland Village right now
sure
on the process first no okay
you jump first
so I just had a couple of them
jumping in front of you I just had a
couple of questions Kristen and and this
comes out of the process last year which
I was not on either of the that's why
she's going to lead this effort but I
remember
this year but no she has not but I do
but I do remember
um some of the um
problems that came out of how we did it
last year and the one thing that I would
suggest to you is after you put together
a draft memo you need to send it to the
people who were on that group who
reviewed that because
um you want to make sure certainly they
agree with what you're putting forth
before it comes to the board I think
we've had a few little issues with that
last year
um
and then the only other thing I had was
October 5th is
three weeks away
so
it seems a little late to get going on
that trying to find a time for
board members and then I guess my other
question is
why are you why why do you want the same
three people or one person
to be on this
generally it's easier when there has
been a committee or a same panel doing
all of the hearings but just our feeling
is that at least one person who's done
both that can report out about the whole
process
um and and just be consistent over that
is
is generally helpful
I don't know
maybe those been involved and speak to
that
groups and the groups just naturally ask
different questions have different uh
priorities and the rest and so I think
if you want to have some consistency
especially if these are both essentially
High School applications that it gives
us a little bit more credibility as
we're going through the process I think
but
it doesn't have to be but I think it
last year it felt like it would have
been helpful to do that what uh when do
we have to finalize
this whole process when do we have to
approve or disapprove what said we're
planning for meetings in November right
now
to finalize it so there's there's a
statute that says you have to have about
the charter school applications when do
we have to be done with the whole thing
so
um we have we have to hold the hearings
by October 5th and then after that
within 30 days the board has to vote
so generally what we do because your
board meetings are not scheduled around
those times we generally get short
waivers to to hear those that already a
scheduled board meetings so whatever
board meetings
um whatever study sessions and regular
meetings happen around that time is what
we'll aim for
it must be a little longer than that if
the meetings have to happen by October
5th and we're not going to discuss until
November 19th must be more than a month
that's what we would get the waiver for
is that timeline
so the question before the before us is
that we have three
board members are willing to serve on
both of the hearings
I would normally I would actually
normally volunteer but with all the work
we're doing this fall on the the bond
and the rest it
00h 30m 00s
that's why I was asking about the timing
if it can be pushed back to after
November 6th I'd be happy to be on the
whole thing
but I'm not sure I can commit to both
before that or either
so
and this can be held on Saturdays is
that correct
I mean we've never scheduled that the
way before
how long does it take
they're generally scheduled for two
hours each having two we could do both
in one day
but you also need to do all the prep
didn't we already pick three people to
do this when we were doing our mapping
our work for the year
Charter group
you can follow up and do a scheduling
yeah we'll figure it out he'll reach out
to you guys and figure out who it is
yeah so you'll get three people
right
okay so the next is the uh
um negotiation process that we're going
through with Portland Village right now
so as you know the board approved a
flexible five-year renewal of Portland
Village contract last spring and we
engaged in negotiations with them
shortly afterward and while we've been
successfully able to negotiate all other
items Portland Village has contested our
right as a district to impose an
enrollment cabinet's contract
we as you know feel strongly that the
statute allows us to negotiate this
critical item and we for instance know
that ode has enrollment caps and other
districts do as well
we've extended Portland Village's
contract by Amendment four times to
allow more time for negotiation but
we've not been able to come to an
agreement on this point their contract
then expired on September 4th and
Portland Village has informed us that
they do intend to appeal the enrollment
cap provision so what this does is place
them in non-renewal specifically for the
purpose or for the reason that we could
not come to an agreement on a contract
and so then the following steps apply we
sent them a notice of non-renewal on the
day after their contract expired so on
September 5th and they then have 30 days
to appeal to us
um within well 30 days after receiving
that notice we after receiving their
appeal if they do appeal to us we will
then have 45 days in which to hold a
board hearing about their request to
consider reconsider the enrollment cap
within 20 days of that hearing the board
would then need to vote on the request
if the board denies the request at that
point Portland Village then has 30 days
to appeal to the state for a review of
the decision and the state would either
uphold this board's decision or remand
it back for consideration it would not
be an appeal to them for sponsorship
so that's where we are now as I said
we've sent them the that notice on
September 5th so we haven't received
anything back from them about an appeal
but we do expect to receive something in
that 30-day time period
I think the price is pretty clear I mean
just a question of timing so
thank you thank you
thank you okay so we're moving on to bun
readiness
this at previous meetings we know we
talked about citizen citizens
accountability committee and Charter
timeline so we received something
already in the in the mail so Brendan
Smith
I take it they're already on cue that to
to two percent appears so uh CJ
Sylvester
chief operations officer and Jim Owens
director of capital operations
um are here to present
address this item this evening and I'll
be available for any questions you may
have
good any board I'm Jim Owens from the
office of school modernization joined by
CJ Sylvester Chief Operating Officer to
answer any questions after we complete
our topic on bond Readiness which
actually includes two sub-components
first the
citizen accountability committee Charter
and then secondly a timeline for several
planned Capital Improvements that staff
is looking at for the summer of 2013.
um
I want to point out that the work that
staff has done in this regard is is very
provisional and it reflects some
preliminary thinking obviously the
voters have voters have in front of them
a bond measure on November the 6th and
will make a decision relative to outcome
so much of information that we're
presenting tonight is is really very
00h 35m 00s
very preliminary
Point resolution 4640 was approved by
the board on August 20th and authorized
the superintendent to take any actions
necessary to place the 482 million
dollar Capital Construction Bond measure
on the November 6 election ballot this
was actually accomplished on August the
21st with the elections officer of
Multnomah County and so it's now known
as ballot measure 26-144
the resolution also authorized
superintendent to develop a charter for
a citizen accountability committee that
would be presented to the board for
action
so tonight what you have in front of you
in your board packages is a staff
prepared draft Charter for your review
and discussion
based on your discussion and feedback
staff plans to bring the charter back to
you at the board meeting on the 24th of
September with an authorizing resolution
to approve it and designate the
membership so tonight no specific action
is recommended but scar but discussion
is certainly encouraged
the draft Charter describes the
committee charge membership and
operations it's consistent with a
balanced measure summary and explanatory
statement which requires an independent
group of citizens from the community to
review quarterly reports and annual
audits of how the bond dollars are being
spent to provide accountability to the
public
until construction phase work is
complete
the citizen accountability committee
would consist of
six members and a chair so for a total
of seven members and would report an
advisory capacity directly to the school
board
they would assist the board in
monitoring the planning and progress of
the proposed Bond program relative to
voter approved work Scopes schedule and
budget objectives
staff is specifically addressed ethics
consideration in the charter to ensure
that conflicts of interests are avoided
within the accountability committee
this time I'd like to answer any
questions that you may have on the on
the draft Charter
okay thanks
he wanted to go to my right now
I think I'd be good to have a discussion
about issues that were raised earlier
by the folks from our Portland arts
schools I thought they made some some
excellent points so I don't know if we
want to discuss that amongst ourselves
or have a discussion staff or how we
want it how we want to do that I really
appreciated just the whole careful way
this is drafted around the ethics and
the conflict of interest it was really
really solid and and well done so that
was excellent so I think it would just
be the question of whether there would
be an adjunct additional some some other
way to expand it to ensure that there's
broad community and representation but
this is really really solid really
appreciate that thank you
is talking about
I understand that this has to do with
what we've said we're going to do within
the ballot measure and is as I think
Stewart's emails as a technical kind of
thing
um my understanding was that there are
going to be a multitude of opportunities
for public input and involvement around
the schools themselves as we get to
design phase and those kinds of things
can you speak to that a little bit
give us a broad idea of I know this is
really early and the bond hasn't passed
yet but it will soon
so can you just give us a broad idea
about what you're thinking about or what
what you're going to bring to us
there are actually a number of
opportunities for the community to
comment on how the work is being
structured and how it's being planned
and managed it actually starts
very early on with work that connects to
the visioning of our of our facilities
how does the built environment support
program and curriculum it extends into a
phase of that work which is we call the
educational specifications the headspec
which really provides on an overarching
level how the district
characterizes its instructional space as
well as core facility needs so that
process will engage a large segment of
the community that will inform staff
relative to what what space looks like
in the school district
if depending on the outcome on November
6th the bond moves forward then there
are a number of other opportunities
through design advisory committees which
would be specific to the four major full
00h 40m 00s
modernization projects the three high
schools and and Fabian there's many
opportunities to engage throughout the
planning and design phase of the
projects starting out early with Master
planning moving into schematic design
design development and then during the
course of the construction opportunities
for Public public input
it appears that in looking at the total
engagement there's there's significant
opportunity and of course this on top of
the work that the citizen accountability
committee would provide to to you the
school board relative to the progress of
the program
and the and the planning and design work
so there appears to be significant
amount of attention uh being being put
towards this
does that answer your question fully
just
to
follow up a little bit on each one of
these opportunities is one that we would
provide
notice to the public
and for are we forming committees are we
having public hearing are we
or how do you envision that or I guess I
should always say what are you bringing
forward to us to approve for that
process
um Jim mentioned the fact that for each
one of the four major full
modernizations or Replacements in the
case of Fabian we will have a design
Advisory Group that's unique to each one
of those projects so we'll include
School administration teachers staff
business and Community leaders from the
neighborhood so there will be an
Advisory Group around each one of the
full modernizations and then that
advisory group will assist the design
team and staff in working through first
the master planning which if you may
recall through the Marysville process
with the first Bond when we were going
for a full modernization of Marysville
rather than the insurance rebuild that
we're doing we're currently doing
we had a series of design charettes
where the Public's involved and they
come in and they talk about what it is
they'd like to see in the building what
kind of services what are the attributes
they want to see and the design team
then takes that material as influenced
by by the educational specs further
because we're getting ready to initiate
that process and brings back a variety
of concepts for the public to comment on
and again the Public's involved in
deciding which ones are the concepts
they like and what are the pieces and
parts effectively through this design
charette process and it's very Hands-On
it's very graphic and that ultimately
becomes the design that gets built into
the construction document phase and
through Marysville I know this predates
some of you on the board there were a
couple of times when we came to the
board itself and said this is the
schematic design that's under
consideration based on the community
input we've got had what do you think of
it and the same thing happened at design
development for for Marysville at that
time so there's a relationship between
staff and the and the design team
between staff the design team and the
community and between all three of us
and the Board of Education and that
would be happening on all four of those
projects
I think that answers your s your
question but I don't know if it
necessarily
gets to what some of the some of our
testimony has been in the past around
the design and the partnership that
could be created and
um
support sort of the educational
intention of these these projects which
I think is something that's really
appealing to me and I I mean this is
more of a comment than a question so
don't think you have to answer but um uh
but I think we're there is an
opportunity in that process for
Community engagement and for sort of
more of an academic engagement
uh that uh that could really be
beneficial to the students who are
involved or students throughout the
district
a little bit of clarification because
when you said academic I didn't realize
initially that you were talking about
students you're talking about the
ability of students to participate in
the process I'm just sort of repeating
what others have testified in fact the
equity in public Contracting policy that
the board adopted in August of this year
requires that we do that and we have
requests for proposals and requests for
qualifications out now that have that
written into it in very clear form that
in fact internships job shadowing Career
Fairs all of those things need to be
part and parcel of any work as we move
forward and so it's going to be uh it'll
be a learning process for all of us
involved but the intention is that it in
fact be very robust
00h 45m 00s
I I would also add that relative to the
the design phase that students would be
given an opportunity to actually intern
in The Architects Engineers offices
which I think would be very instructive
number of firms in the local Portland
Community are very accustomed to having
students there to observe the work and I
think in looking at how we would
approach it we would certainly Envision
doing that and increase the student
engagement
expectation in terms of the citizen
accountability committee that these
would all be publicly noticed meetings
so the public could attend any of these
and there would be public comment
periods at each of them yes correct okay
that's helpful
so when I originally looked at the list
you gave us of the potential folks who
could serve on who might serve on this
committee uh I was I was pretty wowed by
their backgrounds the diversity of the
backgrounds and the rest
um
my initial thought still though was I'd
like to have one or two community
members as well as these you know
incredibly technical folks on the
committee maybe even in part to help
Translate
for us and for the public you know what
we're talking about I remember I was on
the design team for Forest Park School
when that was built way back when and we
had somebody who who could do that
because sometimes these conversations
become so technical that if you're in
the public and you're trying to
participate you can you can sometimes
get lost
um so my initial inclination with this
was to maybe suggest that we increase it
to nine people and have that as a
possibility but I also actually really
like this idea that's been presented by
our Portland our schools because again
I'm not sure
necessarily that that we can't have the
experts do the technical and have others
kind of looking at the broader picture
so I'm I would love to have more
discussion about kind of where we're
going with this and and how it's going
to work I don't believe that our
Portland our schools and their
recommendation to us was specifically
looking at the design of individual
schools I think there's a pretty clear
understanding there's going to be you
know great design teams with lots and
lots of community engagement at that
level I think they're talking about kind
of the bigger picture that 1.5 million
we set aside to have the big
conversation and how that's going to
happen and you know how you really
communicate and continue to do
partnering continue to do Outreach with
the community and who's who's going to
be doing that piece or how's that going
to happen so I think to me that's that's
sort of what they're asking us here and
I'm not sure I I completely know how
that piece is going to happen so
I guess some of it goes back a little
bit to what I what I heard um Rita Moore
asked is what is the purpose
like what is our purpose for this group
to do and
what I see is
um
as as representatives of the citizenry
as people who spend time doing the
background and doing the the work I see
we're the ultimate accountability from
citizens
so I can I can have that level of detail
I can question whether or not this
expenditure or that expenditure were
outside audited yearly if not more often
than that so if there's a Mis
misappropriation that that's caught
pretty quickly especially as part of an
eight year or a 30-year Bond
so when I think of purpose what I'm what
I'm lacking is is that a reasonable
expenditure is that a need a reasonable
overrun is that typical of this or that
and so
when I saw this that that's kind of what
excited about me but again that that's
my um in
so then I I get enticed because I think
anytime we can involve our community in
more ways and help them see what's going
on whether that's the citizen budget
review I I lean I I'm also
I I lean that way as well
but what is actually fresh in my mind is
that when we put together this
long-range facilities plan which did
fantastic work in a short amount of time
um
even then who was chosen who was on it
was questioned as to whether or not were
they really oh they're just backers of
PPS and I
it's one of those things where I keep
chasing the the right makeup
um
and I just come back to the amount of
staff time that's going to be put on
reporting monthly if our Portland our
schools wants it monthly
we continually cut central office
um so I that's I guess that's where I
land that I there's no doubt that
structure in fact we could build in
probably other more efficient structures
but I I like this I'm I'm excited by
this so
00h 50m 00s
let me follow up
somewhere along those lines
in just what I heard I mean part of the
the challenge that I'm having with the
with the
with the suggestions that were made
tonight
um
it's not on the marriage so I think what
you say in regards to you know less
encourage more
public participation I think clearly I
think what you align in regards to some
of the
the
Project Specific you know stuff that is
going to be there I mean there's
definitely going to be that I think that
the fact that there's going to be
opportunities for for people to provide
testimony I think it's also another
indication of those things
but there is a fundamental thing that is
here I think that it gets aired
um and expressed differently
um and one is is on on the rebuilding of
trust
um and and or lack thereof that people
have
um
that's a more challenging thing and I'm
not sure that that's necessarily the the
the charge of this committee at least I
didn't ambition it to be the charge of
this committee to resolve
and and in some ways I think the
suggestions that were made today is put
a high burden on this committee to
resolve
and and I'm not sure that they're going
to be able to to deliver on that and and
again in fact
uh if you told me that that was the
charge I'm not sure that I would
volunteer for that and I'm not sure that
they'll be you you'll be that useful to
me
and say myself as a board member and
again it's I think as as director Billow
has stated as selected by the public to
try to
you know kind of reflect on on on some
of those opinions would would make a a
heck of a lot of difference so I think
that that's that's the challenge that I
have I think with some of the
suggestions
um
that
I think you know putting putting that
burden on on this committee
seems a bit heavy for me
the other part and and this is what I I
hear Express I think with some of the
testimony in regards to expectations
um as if
this committee
has the again
the sole responsibility for carrying out
the work
uh in terms of getting the job done I
think is the Expressions that I keep
hearing from people
um
I thought that we hired staff for that
I thought that we hire contractors to do
that
and so let we need to be clear about
those things because you know I think
that you know construction companies I
think the the staff can put together a
dashboard in regards to the progress
coming present it to the board and says
here's here are the things here are the
deliberacy what we said here's what we
said that we're gonna do and didn't
this committee I think role is a little
bit different in regards to looking at
some very specific areas that need to be
addressed and to make sure that we keep
him within the spirit of what was
intended in regards to the funds that
were allocated or will be allocated to
us right
so that's why I think that I in terms of
some of the suggestions although
very interesting in regards to
encouraging participation trying to
rebuild trust in those things I'm not
sure that they found within the scope of
this of this committee and and I don't
see it uh
the other part and again I mean I think
putting a whole lot into into this
committee the whole visioning part I
think that you know superintendent can
speak more about the that process uh and
how committee Community people are also
also been involved in that process so
you know I'm I'm comfortable I think
with what was outlined already in
regards to the charge for this committee
I'm not
um
moved honestly
you know to to do anything different uh
you know even with the testimony that
was presented tonight I understand that
the concerns but part of the thing is
that we
at least I can only speak for myself
personally as a board member I could
benefit from from the expertise that has
been identified in regards to the
composition of this committee for us in
in in the very specific
near future for it if there are other
things in regards to the
uh you know what was I think Bobby was
mentioning in regards to the actual use
of the funds I think that we can begin
to address once we get once we get those
funds and once we get to look at that in
regards to look at the actual plans that
the staff has for delivering and and
this and distributing those funds or
00h 55m 00s
engaging people in in those process but
for this I I just don't see it I just
don't want to mix too many things and
charge this
um this committee or or put place the
whole burden on this committee to
deliver in regards to the building and
Trust I think that's a matter for all of
us
not only as sport members his staff
his parents as Community people to be
able to rebuild that because
I think
um one of the the
folks that testify it you know says you
know there is something to build from
I mean there is at the sites at the
schools there is certain level of
uh support we just need to make sure
that that translates into
also for the rest of that or the folks
that are also working behind the scenes
uh to deliver on the on on this effort
and and sometimes that's not visible uh
and sometimes I think folks are not able
to see I think it's directed below uh
mentioned
the the impact that the cats that are
that we have had already in terms of
administrative are having on our ability
to deliver
and I can honestly say
in terms of if I was looking at the
other stuff that has come before me
to to present uh at this board
um I've probably been most impressed
with facilities and and with your
leadership in regards to this efforts in
terms of this this programs
so because of the specificity of the
presentation and actually even I think
when we have deliver on things capturing
I think the essence of our concerns uh
and and putting it back to us to say is
this what I'm what I'm hearing and so
you know again I don't have the same
level of
of
mistrust I should say
that others have expressed
not necessarily on this board but that
that people are feeling are putting out
in terms of and in particular I think
around the the construction projects
can I add a couple um one thing I do
think would be helpful to add this I
mean just to make more explicit the
public nature of the meetings I know
it's assumed but it needs to be a little
more clear in here
it says that the public there can be
public comment and that everything will
be posted on the website so it's it's
very I'm just saying to make it even
more clear would be helpful
um and I think this is a really strong
chartered and excellent
um
an excellent vision for the group but
even the even the charge here that is
mostly technical nature does include
some strategic and political pieces too
so I guess my hope would be that this is
this is a very um solid core for this
for the oversight but that we wouldn't
close the door on potential additional
you know whether it would be an official
District committee there could be one
that's unofficial through our Portland
our schools or the visioning process or
some other way for there to be kind of
that strategic
um both in terms of the educational
Vision but also just the long-term plan
for how are we going to continue to
build support and move toward the next
spawn which is beyond the scope of this
this very highly skilled technical group
and we kind of we need all of the above
so I think this is
um an excellent Charter for that type of
technical expertise and accountability
in terms of is the money being spent
while other projects being done right
and so forth but I would hope that we
would keep the door open for the Opera
opportunity to have you know additional
strategic advice but I don't I don't see
that this closes the door on that at all
this just provides us with that really
solid grounding and having reputable
folks to advise us on are we are is the
money being spent well the Project's
being done right and I really again
really want to highlight the pieces
around
the memberships the restrictions on not
having any active or pending contracts
with the district you can't enter into a
contract there's a year period after you
leave the committee in which you cannot
have any business with the district I
really appreciate the way it's very
explicit
safeguards around who's going to serve
on this committee and and what that it's
the avoidance of all conflict of
interest so I think this is an excellent
Charter but again I do hope that we have
that we keep the door open for
additional levels of advice and input
from a broader group in the community
I'm hoping that the people who are
testifying before us tonight
um
maybe thought this was their last and
only opportunity and that we have
01h 00m 00s
cleared that up tonight because I think
that there will be many many
opportunities from the visioning process
to
specific School design to any number of
other opportunities to um
uh participate and to help us this is
not something that the board can do on
its own it's not something this
committee can do on its own we need the
community to help us with all of this
work and certainly would never turn our
back I don't think on on the com on the
community because they are they won't
make our school strong so we want to
make sure we are always engaged with
them
um and then also I think I would Echo
um a chair Gonzalez's comments in
terrible Isles both about staff and our
capacity
to do this work and that that in the end
on the bond and on these other things
the buck stops here with the board we
are the ultimate people who are
responsible for this and we have to
answer back to our community
and so I I don't want to put that
responsibility off onto somebody else
when we've been elected to do that
so I'm I'm very comfortable with this
there were a couple of things that
um
I just wanted to mention I think it's on
the second page
CJ
at the top of the page it says the
committee will receive and review copies
of annual performance audits I think we
need to include something that says Bond
related so that that committee isn't
receiving every single performance audit
that we have here
um that they're also a little further
down that it says option to inspect
school facilities and grounds that are
subject to the bond we don't want them
to have to go to all of our buildings
those that are not being
subject to the bond and then again
reviewing quarterly reports about the
bond
and then over on the committee side on
page three committee meetings it says
they'll meet quarterly as requested I
think we need to include requests by the
school board to meet more again yes at a
different time or whatever so that we
can also ask them to come to meeting in
addition to the superintendent and
District staff
yeah those were the those were the few
things that I saw as maybe we might want
to think about
in addition to director Adkins wanting
us to get a little bit more explicit
about the public nature of the meetings
right
I guess
I guess I'm not entirely convinced that
I'm looking at one uh
sort of method of receiving
sort of advice or review by by committee
that's better than another
um I think there are probably components
of both that that really are are
valuable
um
the other thing though in this sort of
uh popped in my head as you were
speaking Martine was uh us fully taken
advantage of the uh of the sincere
interest in participation in this
process and I think that's something
that we're seeing from individuals and I
think it's also something by the way
that that's going to push push this Bond
into the into the win column that this
is going to be this kind of excitement
and interest and participation is going
to be very important to us as we as we
move forward and and Beyond Beyond this
Bond
um the other just more technical
question is on the last page
I just want to make sure the provision
of reports covering this school bond
program is something that that those are
reports that they're going to be giving
to the board is that right
um which page are you on with each item
four
division reports are covering
and your question is are those reports
that they'll be delivering to the board
because some sort of report needs to
come out of their review right right as
a as a result of their quarterly meeting
is there okay report that would come out
to the board yes okay thank you
um so
okay and uh I guess back to the email we
received from Stuart Emmons
um any notes in here what they're
suggesting is something that they he had
done on numerous large-scale government
projects
um I think that's I I wonder what those
numerous large-scale government projects
are and what
um what we can learn from those it's
sort of you know I'm sure
this is a process that you all go
through but just as a part of our due
diligence how can we learn from other
things and what are some of the some of
the evidence that said hey this was this
was a great way for Community to be
involved this didn't work that could
that could help inform
um how we go about doing it
yeah I kind of think I mean based
01h 05m 00s
because of the um I mean the long-range
facilities plan process being an awesome
one but one that was incredibly time
consuming for staff as well as the
wonderful volunteers on that committee
um just think I mean Just one thought
and I don't know if there's already been
discussion about this but whether it
could be sort of an unofficial
community-led group that then had a sort
of unofficial liaison you know sort of
like a watchdog group a friendly
Watchdog who wasn't necessarily being
staffed by PPS but then took advantage
of the public materials to come up with
their own
verdict and input and suggestions so
just one thought and I don't know if
there's capacity because I know it's
it's hard to organize that kind of thing
oneself and and do but just I mean that
was one thing that that I thought of
when I read Stuart's email because it is
a question of how much when you're
trying to do the projects right and on
budget on time and make that's got
obviously got to be your first priority
for your limited staff capacity as an
important and wonderful as it is to have
whatever you know advices committee but
if we're focused on this technical
advisory committee making sure the money
is being spent right the projects are
being done well I'm just wondering if
Community folks who do have this passion
might be might consider having a a more
of a
you know self-managed outside role that
would report to us in an unofficial way
just that was just something that I was
wondering if it's something could be
considered so but again I assume it's an
ongoing conversation this isn't the end
of the discussion
when I when I look at the memo that we
got from our Portland art schools and
when I um heard the testimony today I
mean the impression I get is that
they're generally fine with this
technical committee and the idea of a
technic committee I mean they said it
right here you know maybe we should look
at having a technical committee but then
look at also having a more of a
strategic advisory committee and I think
part of what's going on is that we
really don't know yet and we haven't
really said yet what the visioning you
know how the visioning process is going
to play out we haven't really said yet
how the 1.5 million dollars will be used
as we kind of you know look ahead and
again part of that feels like we're
getting a little ahead of ourselves too
that we maybe need to kind of
wait for six weeks and make sure we get
this yeah what we do know is that the
technical citizen accountability
committee is mandated by us as part of
the bond and so we need to move forward
with that but I think we should be
really clear that we're wide open to the
idea that we would also have some other
kind of strategic or Visionary committee
that kind of helps us with Partnerships
and helps us with you know figuring out
where we go from here so and actually
I'll say that we've been engaged in the
conversation about what this visioning
process looks like with our Portland our
schools so they've been in the
conversation about
um
when we're looking at the governor's 40
40 20 when we're looking at just having
completed the Portland plan with a new
educational Vision at the center of it
and what's the role that Portland Public
Schools plays in that context as well as
what is the vision as it relates to
facilities the educational vision and
how do we do a process that does all of
the things that we want it to do we're
in that process we're in that
conversation and some of the staff
conversation today looking at the what
the Stuart Emmons um email was okay how
do we end up using the energy in a way
that's most engaging people in the place
where we have the best impact without
doing duplicative or conflicting we
don't know how that all fits together
yet and how we best structure it that we
end up both accomplishing the
transparency and the ability to
communicate and the technical oversight
and some of this may be part of what's
the steering committee for the vision
process how does it connect to the RFP
we've just done that we'll we'll be okay
how are we doing the vision around the
facilities how does it all fit together
but but um our Portland our schools
folks are in that conversation the raw
conversation with us so I trust we're
going to end up
and they're part of they're part of that
so
and so so I'm assuming that there are
other
partners of ours that are in that
conversation as well so what I will tell
you so the conversation about the vision
process will ultimately have a group of
people who are stakeholder
Representatives that are part of a
steering committee that are guiding that
process but we're not that far along yet
and probably it is something that won't
start until after the election
um so it's you know it's informative
stages right now like we know the
ingredients of what we want to
accomplish we're trying to do something
that streamlines
significantly big processes so that
we're not running parallel tracks we
just we have many many but we have many
stakeholders yes and I will say we've
got a list of um of key stakeholders
that are
like who would form a steering committee
that ends up ultimately guiding that
process right
01h 10m 00s
I would if I can just agree with
director Reagan for a moment in addition
to the visioning process other things
that will come out at post-election
assuming the bond is successful would be
an entire Bond Communications plan
because I know that's part of so there's
a whole series of of work efforts that
are part of the process that emerge from
a successful Bond effort that will then
um I believe allow people to have a
great greater degree of visibility and
perhaps perhaps trust may be too strong
a word but an understanding of how we're
going to go about this work and how
we're going to make it visible to the
public and not just the where the public
can step in and be part of the process
but also how they can have an ongoing
visibility into say a project that's
under construction literally what's the
ongoing visibility like on something
like that as regards the dashboard
certainly you know project schedule
project budget all of those things will
be readily available so that's part of
the the work that emerges after the bond
is successful and I think it will make
people feel a lot more comfortable once
we're in that stage and we can start
moving forward on that work
and just uh in an effort to to
kind of begin to build that confidence
and and I think
um
what director Morton referenced in
regards to you know large-scale
government projects perhaps you know you
can speak to
to either yourself or your staff in
terms of that experience that that he
had in regards to carrying out some of
those projects and and perhaps can
mention some of those too as a way to
also you know acknowledge that we do
have some expertise that whether we
we say that we are we are limited on
staff and we don't wanna you know begin
to create you know committees so that
staff
spends a whole lot of time just Staffing
committees
and not actually do the projects
themselves into implementation
um
but I also want to acknowledge you know
some of the work that might be in-house
already and and what the plans are also
to draw from others
and how about if we come back to you
without another one of your pending work
sessions okay
hear us talk about a kind of a smaller
group or a side group we have a really
engaged citizenry whether they're
neighborhood associations or individuals
who take on a passion or communities who
have been traditionally not engaged or
we haven't served very well I just hope
that we continue to
to take all of that advice and reach out
that we don't count on a small committee
no matter whether that's seven whether
that's ten whether that's a hundred we
as as director Noel said we have many
many partners
and that really is the whole community
and so I just I
I'm excited about the process but I
don't want us to rely on a small group
no matter how big or how many
are we then
and we're out on time by the way and I
thank you both for being here
this is a short one promise
we need the PowerPoint up if AV can help
us with that
and you have a hard copy it's a single
slide that Jim will walk you through
relative to some action that you'll be
taking at your next regular meeting
so the second
subtopic that we have for you tonight
related to upon Readiness is uh is an
interesting one that uh that that
connects to an opportunity I think that
that we have to to capitalize on a on a
uh a real success story uh Portland
Public was recently recognized by the
state office of emergency management
with a 1.5 million dollar reimbursement
Grant under the state River State um
reputation and grant program seismic
reputation grant program and we based on
the nature of the work at Alameda
Elementary which is significant seismic
strengthening to that school we saw an
opportunity to immediately move to bring
a design professional architect engineer
firm aboard to begin the planning
programming to go through the design
process and have the construction
documents ready in in February March
time frame so that we'd be able to
complete that work over the summer of
2013. the nature of that work happens to
very closely align to work that we have
included in our proposed bond package at
a number of our schools to do re-roofing
to do seismic Improvement accessibility
improvements and some of our science
classroom upgrades are as we've been
calling them educational facility
improvements
so as we looked at the at the whole
structure we thought it would make sense
01h 15m 00s
to include in the work scope for the
solicitation the RFP that was sent out
to pick up some of the other schools
that had high priority Roofing and
seismic needs and as you have in front
of you and as displayed up on the screen
the other schools
actually include a additional work scope
at Alameda in order to do the complete
roof tear off and replacement that would
be that's an actual component that is in
our proposed plan that
that is in the in the bond measure uh
Bridal mile is another for re-roofing
and some seismic Laurelhurst K8 which in
addition to the roofing and seismic also
has science labs Lewis re-roofing and
seismic and then the big project Wilson
High School
and what I'd like to lay out and walk
you through is a timeline that depicts
really a flexible plan that if the
voters approve the bond measure on
November 6th that we would be able we
would have the team the design team in
place to be able to move the design
forward we essentially in the early
November time frame would be able to
have those other four schools in a
schematic design completion phase
schematic is really the initial design
effort where the the design team
actually connects the work Scopes to the
budgets and connects some of the they've
done some of the analysis of some of the
as built information and are really
starting out on a process that then they
can continue with to get if you will a
jump start on the work
the
if the bond is not approved by the
voters then we have an opportunity to
immediately stop the work at the
schematic design phase and it won't be
lost work it would be a deliverable if
you will that staff would have that we
would be able to use at some future time
whether it was a future Capital
Construction Bond or whether we had some
other fund source that could be used for
the work
so it represents an opportunity that I
think is is worth pursuing I would add
that today we actually received
proposals from from nine firms
expressing interest and it's another
indication that our design professional
Community is is watching what Portland
Public Schools is doing and there's an
interest in in looking at this very
important work that enhances the safety
for our students and and staff in our
buildings and creates jobs and creates
jobs at the same time that's correct
so what this depicts is is really a
schedule it's a little bit a little busy
and I apologize for that but you can see
some of the work Scopes and hopefully
you can see the connection between the
type of the work that's under the OEM
seismic grant for Alameda and how it
connects to the other schools
so I can take any questions on this
this opportunity I think the
deal for this design will be on your
September 24th agenda in the business
consent agenda and so
effectively what we're saying and we'll
be teeing up for you in terms of a staff
report on the 24th is that if the bond
is successful and we want to be able to
accomplish construction work in the
summer of 2013. this is what we need to
do now today in September in order to
allow that to happen
really that's kind of the short short
form
I should say I really appreciate that
you're balancing this prudent
preparation with doing just enough so
that's the right amount and it it's a
nice balance and I think I hope the
voters will appreciate that you're
trying to be as ready as possible at up
to a point and then without assuming I
think I guess my only question would be
knowing that there's so many schools
that have Roofing and seismic needs you
can you just talk briefly about how you
chose these particular schools to start
with
we used a number of measures to
determine where our highest priority
needs were and in looking at these
schools these were the ones that were at
the top of our list in terms of the
overall condition and we worked very
closely with the facilities and asset
management staff in terms of in terms of
identifying those schools it also
aligned very well with the type of work
so that the design team would actually
be able to bundle This Together
essentially the plan is to use a single
design professional firm that would
develop the construction documents for
all all of these schools and then to put
the the bidding packages together
packaged together to be able to to be
able to accomplish the work so so these
are among the worst of the roofs that
have been patched beyond the point where
they can be patched anymore and I think
adding to CJ's comments is this if the
bond is successful on on November the
6th this would be the first bite at the
Apple for us and being able to do Bond
work and it would continue over
01h 20m 00s
successive summers
at least six Summers seven or even eight
since the total program is eight but
staff has has a plan to be able to
capitalize we have 63 schools that are
actually included in the educational and
physical facility Improvement category
that we would want to be able to
accomplish over the summer the principal
benefit being to minimize disruption to
students and staff and so this is this
can be accomplished over a three-month
period we saw a video from when you're
counterpart in Salem who has a bond
program and it was really a neat example
of just the intensity of that summer
time work period and seeing how and I'm
sure you've you know been in
communication with them and would be
doing a very similar thing of really
having this intense focus of just
blasting through and getting it done in
the summer so there's the least amount
of disruption so it's an exciting
example of what but I hope we will be
doing soon every summer well then when
we come back a little bit and talk to
you about the Blended team that we're
proposing you'll find out that in fact
Jim has been doing this very thing in
Beaverton with their bond and so he's
very familiar with what Salem Kaiser is
going through because he's been doing
that for the last number of summers at
Beaverton with their point this is
actually very typical for school
districts because of the unique
scheduling requirements uh roof
tear-offs and Replacements are very
disruptive and you don't want kids you
don't want summer programs in those
schools when that works going on so
another part of the coordination on this
work is to coordinate the summer
programs that are planned at these sites
to be able to divert them to other
schools that's great thanks
thank you again
so we're almost there folks
um just behind schedule
um
next uh next item on the agenda was the
osba Multnomah County elections so at
this time
the Warriors has for nominations to the
Oregon School Board associations board
of directors director Reagan is
currently serving position nine for the
osba board and I'm honored to take this
opportunity to nominate her to continue
in her role in position 19 on the osba
board
so
I should mentioned
um so at this point I just want to you
know Voice vote you know to
yes yes yes
so should director Dragon be re-elected
her new term will begin in January 2013
I understand yes so two-year term S I
know that uh direct bill I was gonna
make a statement on on this right I was
just going to say I appreciate
um all the time and effort you put into
this organization and representing us
it's such important work for a Statewide
organization and really helps us work
with school districts across the state
and I know you've really over time put
in so much time and energy to make this
an effective organization so I'm just
really happy that you're willing to to
serve thank you and I'm honored you're
served and thank you
so now we have the business agenda that
we're now considered business agenda
misusing are there any changes to the
business agenda
yes do I have a motion a second to adopt
the business agenda so moved direct
drive can smooth and director
a second uh Regan seconds the option of
the business agenda is there any citizen
coming yeah
is there any more discussion on this
the board will not vote on the business
agenda only favorite place indicate by
saying yes yes
all post space indicate by saying no the
business agenda is approved by a board
of six to
zero with two and representative Garcia
body yes
so the next meeting or the board will be
a regular session September 24th at 6 pm
this week
it's almost adjourned thank you
for voters pamphlet statements and
support or an opposition
and I understand that there were 15
voter pamphlet statements in support of
the Portland Public Schools Capital
facilities Bond at this point we don't
know of any in opposition but they're
still checking so we'll hopefully know
that in the morning but that's a really
exciting and pretty resounding statement
of support from the community so I'm
really thrilled and I just want to thank
our campaign staff for doing the work of
uh you know collecting signatures and
everything that you need to do for the
actual uh voter statement it's a it's a
whole lot of work and they did a nice
job and I also just wanted to mention as
a complete aside that right before I
came here I checked Facebook
and my niece had changed her
01h 25m 00s
um Facebook page photo
to include her uncle uh who died in the
World Trade Center on 9-1-1 and so
tomorrow is the anniversary of that and
it was just a really good reminder for
me
of that anniversary for our country and
if we have the opportunity any of us to
thank a fireman tomorrow or thank a
police officer I hope we'll take the
opportunity
thank you
and just for the public you know one of
the the statements they'll be on the on
the border pamphlets is also I
a statement from the the whole of the
board from PPS since we are all
supporting this band and I hope that the
public you know continues to
Express their support and actually work
in the campaign
so we're now adjourned thank you thank
you
um
thank you
foreign
foreign
thank you
Sources
- PPS Board of Education, Archive 2012-2013, https://www.pps.net/Page/2225 (accessed: 2022-03-24T00:57:54.937864Z)
- PPS Communications, "Board of Education" (YouTube playlist), https://www.youtube.com/playlist?list=PL8CC942A46270A16E (accessed: 2023-10-10T04:10:04.879786Z)
